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4c Miracles of Mitch Triathlon CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.227.1100 Fax 952.227.1110 Building Inspections Phone 952.227.1180 Fax 952.227.1190 Engineering Phone: 952.227.1160 Fax 952.227.1170 Finance Phone 952.227.1140 Fax 952.227.1110 Park & Recreation Phone 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone 952.227.1400 Fax 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax 952.227.1110 Public Works 1591 Park Road Phone 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.227.1125 Fax 952.227.1110 Web Site www.ci.chanhassen.mn.us '-I~ - MEMORANDUM TO: Todd Hoffman, Park and Recreation Director FROM: Jerry Ruegemer, Recreation Superintendent DATE: April 19, 2005 SUBJ: Miracles of Mitch Triathlon Last October, the Park and Recreation Commission and the City Council reviewed and approved the Public Gathering Permit for the Miracles of Mitch Triathlon. This year's event is being moved from Sunday to Saturday morning. The Triathlon will be held Saturday, August 20, from 9:00 a.m. to 1:00 p.m., at Lake Ann Park. Last year's inaugural race hosted 300 kids and this year's goal, according to race coordinator Tony Schiller, is 800 kids. The event will include swimming, biking, and running. In an effort to provide a safe and successful event, the City and Carver County Sheriff's Department met with Tony Schiller to discuss the event details. The picnic areas and general park area at Lake Ann Park have already been reserved for the event. The following conditions will also be met by the race committee: 1. They will provide a safe race course within safety cones throughout Lake Ann Park. 2. The necessary road closure signs will be obtained by the race committee for the course. 3. Gopher State One Call must be notified to locate utilities at least 48 hours prior to driving stakes into the ground. 4. The race committee will provide additional bathrooms as needed. 5. The race committee will have a parking coordinator to make sure interior traffic within the park flows smoothly. The coordinator will also maximize all available parking spots within Lake Ann Park. The race committee is working on additional options for parking and this will include talking to Eckankar to obtain permission to use their new parking lot off of West 78th Street. The City ot Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks A great place to live, work, and play. CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax 952.227.1110 Building Inspections Phone 952.227.1180 Fax: 952.227.1190 Engineering Phone 952.227.1160 Fax: 952.227.1170 Finance Phone 952.227.1140 Fax 952.227.1110 Park & Recreation Phone 952.227.1120 Fax 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax 952.227.1404 Planning & Natural Resources Phone 952.227.1130 Fax 952.227.1110 Public Works 1591 Park Road Phone 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.227.1125 Fax 952.227.1110 Web Site www.ci.chanhassen.mn.us Todd Hoffman April 19, 2005 Page 2 6. The race committee will make arrangements with a private refuse hauler to provide garbage cans for the event. 7. The Miracles of Mitch Foundation will provide a $1 million comprehensive general liability insurance policy naming the City of Chanhassen, Carver County, and the Minnetonka Public Schools Community Education and Services as an additional insured for the event. The city's role in this event is similar to last year. We will provide general park maintenance and clean up for the event and any additional support as we see fit. The Miracles of Mitch Foundation is the lead sponsor of the event and are planning all details of the event. The information provided is to keep the Park and Recreation Commission and the City Council informed about the event. g:\park~erry\Miracles of Mitch Triathlon 200S.DOC The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.