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1b. Plans & Specs for Lake Ann Park Expansion I /:;) CITY OF ----�- CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 i s MEMORANDUM TO: Don Ashworth, City Manager FROM: Lori Sietsema, Park and Recreation Coordinator }efS iDATE: February 7, 1989 i SUBJ: Approval of Plans and Specifications for Lake Ann Park Expansion iPlease find attached a report from Laurie McRostie highlighting the key points of the Lake Ann Park expansion plan. The Park and Recreation Commission reviewed the plan at their last meeting and unanimously recommended it' s approval. Also attached you will find the minutes of that discussion and a site plan. I - - �..__.z. i i i i i i i FEE OE: _'? ICI: iu L=11 t i i . (=EA Schelen Mayeron& Associates,Int. 2021 F.a�tHennepin Avenue Minneapolis,MN 55413 MEMORANDUM 612-331-3330 FAX.331-3306 End veers Surveyors Planners MEMO TO: Chanhassen City Council FROM: Laurie McRostie RE: Lake Ann Park Expansion DATE: February 8, 1989 The concept for expansion to Lake Ann Park was approved by the Chanhassen City Council last summer. The plans and specifications have been completed and are presented to you for approval on February 13. This memo is written to provide you with an easy and quick review of the construction plans. ' 1. Three regulation softball fields are being constructed (300' sidelines) . State tournaments can be played on these fields. 2. Two soccer fields, one overlayed on a softball field are being constructed. 3. Two softball fields are fenced all around. The third softball field, overlayed with soccer, will not have a permanent outfield fence at this time. 4. Four new parking lots are being constructed for a total of 200 new spaces. 5. Concrete curb and gutter are planned for the parking areas. This is an alternate bid and will be selected depending on bid costs. 6. The new future entry to the park has been placed where required by MnDOT. This entry will be constructed when Highway 5 is rebuilt. There is a second alternative entry at the north end of the park to allow for 2 entries to the park if desired in the future. I 7. The site has been graded in terraces to resemble the existing park, allow for viewing areas and promote positive drainage. 8. All fields drain at a minimum 1.5%. 9. The majority of the water will drain to the southeast corner of the park, then to the ditch along Highway 5. Swales have been graded in to direct water in this direction. 10. The parking lots have been designed to sheet drain. 11. Erosion control , silt fencing, has been placed on the perimeter of the site where needed. Silt fence has also been placed in the swale areas. Equal Opportunity Employer FEE lL_ __ IJ• il L-'il Ii�L.•I61 II 12. Sod will be placed in the swale areas, on steeper slopes and around the ag lime infields. The rest of the park will be seeded. 13. A watershed permit has been obtained for this project. 14. The parking lots and roads will be constructed with 10" of class 5 and 2.5" of bituminous. Top soil , not suitable for road or parking lot . i construction will be removed to good base material and replaced to grade with suitable material from on site. ' 15. Seal coating of the existing park roads and parking lot is an alternate bid in this contract and will be done after the 4th of July if costs permit. 16. Wood steps are proposed to be built on the steep slope from the fields up to the picnic shelter. 17. A landscape plan is also included in this contract. Fifty new trees and 75 new shrubs will be placed. These have been placed around the parking lots, in the picnic area on the north end and around the existing shelter. 18. The City will transplant trees from around the existing fields to the perimeter of the new fields in the future. This will make both sides of ' the park look like they have existed together. 19. There is a one year warranty on plant material with an additional year of warranty on any replacement material . ' 20. The City is responsible for maintenance of the landscape once the work has been accepted. ' 21. Once work is complete, a temporary plastic safety fence will be placed between the new park and the old. This is to protect the new fields and ' indicate to the public that there is a new park here. Communication must be had with the citizens of Chanhassen so that they will respect the new park area and not disturb it. 22. The specification states that this project must be completed by July 1, 1989. 23. The construction costs for these improvements have been estimated to be approximately $282,700. Engineering fees and alternate bids are in addition to this estimate. The acceptance of these contract documents by the Council will put in motion a project that will provide the citizens of Chanhassen with a premier park at Lake Ann. /1mt I I 1"Lb __ _! 1_ .ice _= t -L- i •t .--- LAKE ANN COST ESTIMATES FEB. 7, 1989 ' 1 SPEC I REFERENCE WORK UNIT TOTAL NUMBER DESCRIPTION UNIT QUANTITY COST COST 0575.603 Erosion Control L.F. 2500 a-- 7,5fx, r • 2101 Clearing and Grubbing lump sum 2105.501 Common Excavation C.Y. 57,825 /, 75 /O/,ate 2105.521 Granular Borrow C.Y. 11,000 1, C) Ib, , XD II 02211.501 Aggregate Base, Class 5 (100% Crushed Rock) Ton 5,050 l.f 35,350 DIV. II Red Ball Diamond Rock Aglime Ton 800 e+- 0-0d • 2341.508 2341 Wearing Course Mix Ton 1,300 251" . 3X) I 2403 Timber Step Construction lump sum I,2 2557 Chain Link Fence 4' High L.F. 1,200 0.-- 4,,00 ' 2557 Chain Link Fence 6' High L.F. 1,040 cj 60/00 I 2557.501 Backstop each 3 La) 1,600 2557.603 Plastic Safety Fence L.F. 1,800 94e/50' l,7? II 2557.603 Posts for Plastic Safety Fence each 180 5-,E.o c)ck) 2571 .502 - Fraxinus Pennsylvanica Lanceolata Marshal's 00405 Green Ash, 2 " CAL. , B.B. each 18 ;Z(o'f 4,74,c' 2571.501 - Picea Glauca Densata II 03020 Black Hills Spruce, 6' Ht. , B.B. each 12 5q- 3,050 2571.502 - Tilia Americana II 04805 American Linden, 2 " CAL. , B.B. each 10 352-. 3,520 2571.502- Acer Saccharum I 07205 Sugar Maple, 2 " CAL. , B.B. each 9 3740 3,390 2571.505 Viburnum Trilobum American Cranberry Bush, 3' Ht. , B.B. each 50 40 ..,000 2571.505 - Acer Ginnala 11 05414 Amur Maple, 3'Ht. , B.B. each 25 00 /i &O 2575 Turf Establishment, Soil Preparation, Fertilizng, Seeding and Mulch acre 22 0c0 2.2,OCO I 4207 P.F. - 2 ..� (1 D -Z _ _ __ _- __ -_ I SPEC REFERENCE WORK UNIT TOTAL NUMBER DESCRIPTION UNIT QUANTITY COST COST I2575.505 Turf Establishment Sod S.Y. 6,660 2..2.0 / j 'o 3352. Striping Parking Lots New Gal . 13 50. ' &,€0 II IITOTAL BASE BID $ 2-(82,640 1 ALTERNATE BID #1: This alternate bid is for the Contractor to install concrete curb and gutter in the areas of the parking lot as indicated on the plan. I SPEC REFERENCE WORK UNIT TOTAL NUMBER DESCRIPTION UNIT QUANTITY COST COST I2351.501 Concrete Curb & Gutter B612 L.F. 2,410 60:' 14, 4/(60 TOTAL ALTERNATE BID #1 $ /GF, g100 IIALTERNATE BID #2: This alternate bid is for the Contractor to provide all the labor and materials for seal coating and striping the existing roads and parking IIlots. This work will be done between 7/10/89 - 7/28/89. SPEC REFERENCE WORK UNIT TOTAL NUMBER DESCRIPTION UNIT, QUANTITY COST COST Bituminous Seal Coat Gal . 4,700 1,50 7,060 12356.505 2356.507 Bituminous Seal Coat Aggregate, Class A, 1 Grey Granite Chips Ton 60 22,.E 1, 320 3352 Striping 200 Parking Spaces Gal . 13 *V.' C4.6.0 I TOTAL ALTERNATE BID #2 $ g,02_0 I . I I I4207 P.F. - 3 I Park and Recreation Commission Meeting ,January 24 , 1989 - Page 23 $100. 00 eligibility bond for each team, direct staff to verify eligibility II and to notify the players that eligibility may become more restrictive in the years to come. All voted in favor except Boyt and Watson who opposed and the motion carried. Hasek: Sue, I think next year we' re going to zero. I see it coming . Boyt: I don' t think it should happen in one fell swoop. Watson: I 'm going to be real curious to see what significant difference this makes in those teams so that we know if we went to zero, what we'd really be opening up. Hasek: I ' ll bet you it ' s going to make a difference. We've probably got II one of most legal teams in this league and it' s going to make a difference on our team. Robinson: Could you let us know that? ' Hoffman: I ' ll bring that back to you. I ' ll bring a listing of how many teams are in each league at this time. It will make an affect. It will make an affect in our womens league because our womens league is not up to par as far as having a great deal of Chanhassen people in there. There are a lot of people but there are a lot of people from outside as well just to build the league so it will have an affect . Once our organizational meetings are over and our leagues are underway, I ' ll bring that back to a meeting . ' Mady: We might need to go to a traveling league type concept . A number of the smaller communities around have done with their over 35 league to get them all legal so if you only get 2 teams out of Chanhassen , maybe they can go traveling to Chaska and Excelsior and Victoria . Hoffman: We shouldn' t have too much of a problem. Our co-rec league which just started on Friday nights last year with 6 teams , that may be dumped. It may not go this year because there will not be enough residents that want to participate and if that is the case , then Friday evenings will be open for some of these sports . Schroers : I think the real answer here, and I hope that this encourages us to be as expediant as we can with the development of Lake Ann and our new facilities. Get the work on them and get them going so we can accommodate. Sietsema: It just happens to be the next item on the agenda . ' REVIEW GRADING PLAN FOR LAKE ANN PARK, LAURIE MCROSTI . 1 Sietsema: Laurie McRosti is here from OSM to go over the grading plan . 11 1 Park and Recreation Commission Meeti.n • January 24 , 1989 - Page 24 Meeting Laurie McRosti : Now you' ve decided who ' s playing, bit about where you' ll be able to play in a few y�years can ty. a little quickly p y years anyway. Just to q y go over the concept that was approved this summer for Lake Ann. This side of this drawing shows what ' s existing out at Lake Ann. You 've " got 3 ballfields out there right now. The lake facility and picnic areas and that kind of thing. Parking lots and new boat access that was installed . What ' s being planned then for the east side of Lake Ann, the expansion, are again 3 ballfields . Two soccer fields . One that overlays the third ballfield . These have all been designed as regulation softball fields. The 300 foot baselines and they will be able to take all the regulation leagues . We' re looking at a future entry road . Once TH 5 is ' improved, the existing entry to Lake Ann of course will be eliminated. We had to allow them for a new entry road off of TH 5 or a frontage road system that MnDot is proposing in this area . It's an entry road that ' would come in here and take this system and then have parking lots , that ' s an existing park lot, this new 50 space parking lot and another 74 space parking that feeds off the road here. Then two new parking lots down in this area as well . Also, in planning for an expansion of a picnic area on top of the hill . That was then the concept that was approved this summer . The way that is being actualized then, is through plans and specs that have been prepared this fall and have been under review by the City includes four diagrams . Four plan sheets. I ' ll just briefly show you what those are. One is a location diagram that really you need to be up close to be able to read. It' s just one that lays out all the fields and ' the parking lots and gets them on the ground for a contractor to install . We also have a landscaping plan. A sheet of details as in the grading plan that goes along with the specifications . I think the concept of 3 ballfields on the east side of the park being implemented in a si.miliar ' way to what you already have is one that has worked out very well on the ground . I think the nature of the landscape was probably pretty simi.liar in the existing Lake Ann. What I tried to accomplish was , in effect ' having the 3 ballfields kind of terraced into the landscape and that was able to be accomplished . There is one here with the slope between it. Another one here with a lesser slope separating then the third ballfield . ' The soccer fields laid in there I think real nicely. I 've l the fields are draining at 1 1/2% so they will drain and yet they' ll benice and flat to play on. Some things that are also, we' ve got the water worked out quite nicely I think on the new fields as well . Water ' basically is coming off in sheet drainage off of this parking lot and heading down across these fields or else being picked up in this swale and then on off the site out to the east and eventually into a drainage pond ' that will be at the intersection out here and then eventually into Lake Susan. There's minor drainage then that comes basically from this point down this way and then back into the rest of the park. This plan has been approved by the Watershed so we ' ve got a Watershed permit. The only thing 1 they want to know is when work starts and that kind of thing . One situation that ' s going on is that originally the plan was designed to be just sheet drainage so we have sheet drainage off all the parking lots and off the fields and water would just disipate. We don ' t have storm sewer in this park and it ' s really not very available to even consider it and that's why we went with storm drainage. However, we have looked at an alternative of concrete curb and gutter in some areas of these parking lots . It ' s indicated on here by a double line and basically it' s on that I Park and Recreation Commission Meeting January 24 , 1989 - Page 25 edge , around all of these little island . It ' s along the edges of this I parking lot and around that island as well. Around this island and then again on the edges of these parking lots . That was mostly for control of automobiles so that people won' t be driving off onto the grass . However , working with curb and gutter as well as sheet drainage is almost 11 contradictory but I think we' ve accomplished that pretty well with leaving areas of the parking lots on curbs so we still will be able to have sheet drainage flow off of that . I think we' ve got a plan that ' s going to work. II If concrete curb and gutter is an alternate bid on the contract and wasn ' t something that was ever in the original cost estimates . We' re not sure exactly how the costs will come in on the bid. I know if concrete curb and gutter is selected, the Watershed does want to know about that and review again just the drainage that is coming off of these parking lots and making sure that we' re not channelizi.ng it. However, I feel confident that the hydraulogists in our office that ' s looked at this and that we' re not doing that anyway even if we do select curb and gutter. We' re not channelizing water so we shouldn ' t have erosion problems. The shaded areas along here are areas that we'd like to see sodded as opposed to seeded . There ' s one, you can see them, they' re on the steeper slope. Primarily the steeper slopes and the drainage swales is where we'd like to see sod installed as well as around two rows of sod around the infields which is what we' ve got again on all three of the fields. This dashed line then is erosion control which we' ve put in various places throughout the park to keep back any erosion or any of the silt that would occur during construction. There' s one area that something that got added and that' s a set of timber steps that would be coining from these fields up. There' s a pretty good slope that happened right here and we thought it would just be more convenient and easier to get up this hill if we provided some steps basically in this area . The contract reads that these steps, they' re drawn here but they would actually be sited with the fields and coordinated with the contract so we get them in the right place but they' ll start to service the existing shelter and the play area that would be up on top of this hill up here. Schroers : That would probably be because of the shelter on top of the 11 hill that would be a high traffic area anyway? Laurie McRosti : Right . That was what we were thinking is that just here people would be using this hill a lot and hopefully we would cut down on ' any of the wear and tear on that hill if we put in some stairs . Basically we' re limiting construction, I 'm trying to control it as much as possible and basically put the limits of construction at the edges of grading or at I the edges of the property on the east side. We' re also considering then, depending on how the costs come in on the bid , installing , we'd like to see this project competely done by July 1st , is the way the specifications I read so that the roads and the paving has all been completed by your 4th of July celebration . However , what we' ve got over here is a freshly graded, seeded and planted park and we' re suggesting or hoping that we would be able to afford to install one of those plastic safety fences practically the whole length of the park so that people won' t be going from existing Lake Ann over into the new park. • Park and Recreation Commission s on Meeting January 24 , 1989 - Page 26 I Mady: I have a question . On your sheet drainage, do you have any idea how much water will actually come across the top field, the northern most field and come all the way through? Laurie McRosti : Actually I think most, or quite a bit of it is going to come this way. You've got a swale that starts here so it' s a low area . It' s subtle but I 'm hoping that we' ll get a majority of the water to not ' run off onto this field. Mady: Watershed might have a problem if you were to put up a more defined ' swale up there to deflect it? Laurie McRosti : No, I don' t think so. Mady: I guess my concern is that in the heavier rains that we' re going to make the fields inoperable for a couple of days . Chanhassen has so much clay and it' s really tough there anyway. IHasek: What' s happened is that Field #1 and #2, I think that' s how they' re number, coming in on the old fields , the lower two on the left collect an awful lot of water on the infield because the drainage tends to fall against the sidelines of the ballfield and then flow out and it' s such a subtle flowage that it doesn ' t happen until you sit there for a, I don ' t know, we spend a lot of time brushing it out of there and I hate to see these drain the same way. If there ' s anyway that you could capture that water before it got to the field, that would help. The other thing is , I guess two comments . One, if there ' s anyway that we can increase the drainage down and away from the field as quickly as possible, I 'd like to see that done. If, in your grading plan you would consider the possibility that maybe at some point in the future we could irrigate these fields, I think that would be important . We don ' t want to grade them and then have to regrade them simply because we put water on them. Laurie McRosti : I don ' t think that that ' s going to be a problem, if we' re irrigated. Hasek: My last comment, I don ' t know, I can ' t see from here how much of a ' burden you have on those islands but I think we might be able to decrease some of the curb. I think the curb is necessary where cars nose in to a grade but I think maybe on those islands , if we were to berm them high enough. The concern has to be that the cars don ' t leave the parking area I and if it's high enough where a car ' s going to get hung up on it or if it' s planted , which I don ' t see on that one , that upper one , that might be another discouragement that might be considered instead of curbing . ' Curbing is nice but if it ' s not necessary, I 'd like to see it done. Laurie McRosti : I think we will have some extra material because I know the soils reports , actually I ' ve only gotten them over the telephone, I haven' t seen them, recommend that we take away the top soil , or 1 or 2 feet of topsoil underneath this parking lot because it isn ' t stable enough for a parking lot so we should have some extra material to start to berm. 1 These are the areas that you ' re talking about . The islands in the parking lot separate driveways and that sort of thing . I Park and Recreation Commission Meeting ,January 24 , 1989 - Page 27 Hasek: The field , the top one up there, does that drain generally down towards the infield? Laurie McRosti : What I ' ve done is , because all these two other fields I have, because of the way they were oriented and the way they lay on the land, they do drain all out this way. This one basically does drain this way but there are two swales here that should carry the water away from the infield . Hasek: Is that more appropriate for , I guess what I 'm thinking about is, our outfield is generally higher than the infield which is kind of nice for the outfielders . To be able to see down for a change. I think you're going to run into a problem. If you know what' s happening out on the existing fields now, I think that' s kind of what' s happening on Field #1 and #2. They' ve tried to take it from the infield and push it towards the outsides rather than letter it all fall to the outfield and get out of the infield. Standing water in the outfield is commonplace. To anyone in the II infield , it' s a real pain in the ass and that' s what you' re trying to, I think that' s what' s starting to happen on the top field there. If that could be drawn down , and I don ' t know drainage enough to be able to comment professionally on it but if it could be accommodated off of the field without going through the infield or around the infield , it would be much more desirable. Laurie McRosti. : I think that' s what this is . The water should come here, this is a high point and then it should go this way, down into the lower areas . We' re fighting the hill this way so it' s really, I 'm sure there are other ways. I worked for a long time trying to think of another way to try to drain this . Since basically the whole thing is going uphill , it' s a difficult thing to accomplish, in this one field anyway but I 'm hoping that that' s what this will do. Those swales on the outside of the II j.nfield. They go down just a little bit, the water should collect there and then move on out . Hasek: What' s the possibility of turning that field just slightly? I Rotating it. Laurie McRosti : We' re so tight here. I had shifted , this field was even closer to the shelter than it was now and I think I actually moved it already 30 feet this way. What we ' ve got is a possibility of a future road here but at any rate, we've got a boundary line right here. I 've got II this parking lot is set just 50 feet from, I think it still ended up to be 50, from the property line so we could have some sort of landscaping . I know there' s some concern by, gosh the Watershed even mentioned it and I know City Staff has talked about it, if there is a road here, with people jumping across just already within that 50 feet and circumventing the entry roads and using the parking lot. I got that a minimum of 50 feet between the parking lot and the field and it ' s just not , I think that II there's a lot happening out here at Lake Ann and it was , to get it all to fit in within the parameters was , it definitely was a challenge. Hasek: Is the road cast in concrete? That ' s a future road . 11 I II ' Park and Recreation Commission Meeting • January 24 , 1989 - Page 28 Sietsema: It' s dedicated. tLaurie McRosti : It' s dedicated right-of-way so it ' s a property line. I think there's as much chance that there would be houses backing up to the park as there will a road , at this point anyway. There' s going to be road down here for sure and I would suspect that there will be access or a road at some point to the park up in this area before there gets to be this north/south route from here, or one that' s further inland. I don' t think ' that anybody knows . Hasek: Has there been any dedication of parkland out of that particular piece of property? Is this part of that dedication? Sietsema: No. This was an outright purchase. It wasn ' t a dedication. Hasek: So that. hasn' t been platted yet next door? Watson: Eckankar hasn ' t done anything . Sietsema: They've got a plan in now. They' re not planning to replat or subdivide. They' re not planning to subdivide so they wouldn' t have a Park and Recreation, a park dedication requirement because we have no authority to go and require a dedication if they' re not subdividing . And if what they' re proposing goes through, that road would not be there. Hasek: But what they' re proposing . . . Sietsema : What they' re proposing is a church right in the middle of the whole piece and they' re not talking about coming to this boundary at all but whether that goes through or not is still up in the air. Hasek: But if the road is already there, we can still maintain that that road will stay there? Sietsema: Yes . It' s dedicated right-of-way. It will be' there regardless of what, unless they want to reconfigure it or petition the City to abandon it. Hasek: So they' re not subdividing their property and because it' s not a ' subdivision that we don' t take dedication or parkland right? Sietsema : Right . State Statutue only allows us to require park ' dedication through the subdivision process . Mady: They have in the past , somebody with Eckankar has indicated to the City that they might be willing to let the City acquire for park purposes or recreation purposes , some amount of land at what they feel their cost is. We don' t know it's effect. ' Robinson : Do you have an estimate of the cost of this? I Park and Recreation Commission Meeting , January 24 , 1989 - Page 29 Laurie McRosti. : The original estimate was coming in around $190, 000. 00. I At this stage, I guess I don' t know for sure what the refined cost is . I know we've just been waiting now to hear about, this fence was something that was brand new and has just recently been added so there are a couple of things that haven ' t been included or haven ' t been able to have been added to the cost estimate. Robinson: What' s our dollar limit? , Sietsema: $300, 000. 00. Mady: That fence is an excellent idea . Just knowing what happens at the II park and I know how fragile that land's going to be until it's freshly sodded . I think we' re going to have to do a real teaching process through the papers, talking to people. When we have our manager' s meeting this 11 year with the teams , let them know what ' s happening out here and how much damage they can_.do if they don' t really abide by what we' re trying to do which is to keep people off that space for at least this year . I Schroers: Are you talking about our construction fence? Just an orange plastic fencing as a barrier or something more substantial like a coated chainlinked fence? Laurie McRosti : No, this fence would be temporary. A construction fence . Hasek: They still make snow fences . Laurie McRosti : Yes , but a snow fence . . . ' Hasek: What you ' re doing is building nice green grass in what exists as a bathroom out there right now. I don ' t know that a little plastic fence is going to keep a ballplayer with 4 or 5 beers in him from going to the bathroom out there. Laurie McRosti : I don ' t know that a snow fence would do that either . , Schroers: They' re a different thing. If they can rip a plastic fence or they can kick the boards out of the snow fence. It' s 6 and 1 or half of the other. o ' Boyt: What exactly does the $300, 000. 00 go towards besides grading? Sietsema: The grass, the seed, the backstops, the bases . We have to do the project to playing condition. Laurie McRosti. : It pays for parking lots . . . I hate to throw out a number 1 without having this more final but I could say it ' s going to be $230, 000. 00 to $250, 000. 00 and that includes the site grading . It includes the excavation and backfilli.ng again for these roads and parking II lots and bituminous put back on top of that . It includes the final grading . The sod in these areas , and the sod alone I think, I can' t remember numbers . I better not talk about cost . Sod is expensive and we' re sodding actually a pretty big portion of the park. I think it came 11 IIPark and Recreation Commission Meeting January 24 , 1989 - Page 30 11 out to be about 6,000 square yards so that might be about $12, 000. 00 there just for sod. Seeding, then the whole park gets seeded. We' re looking at fence, chainlink fence around , completely around these two fields and only on the sideline for this field because of the overlay of the soccer field that we have. So that gets included . Then of course the backstops behind each field which there also then is a landscaping plan that is included in this contract and the landscaping plan is designed , it 's probably going to run maybe about $18, 000. 00 to $20,000. 00. It' s going to be really interesting I think to see how bids come in this year because I think that in general construction work is down and I think that people are looking for work. I think everybody' s anticipating bids to be just a little bit ' lower. We can always hope for that I guess. What we've got is a landscaping plan that is suggesting the use of Sugar Maples and Green Ash, some Spruce, some American Lindon and some Amber Maple and some American Cranberry as the shrubs throughout the park. Originally we had been looking at doing some planting of trees on the outfield of these parks to pattern what you have other here. After talking with Dale Anderson the other day, what we' re going to do, probably not this next fall but maybe even a full season later is to transplant these 6 inch , I believe they were Li.ndon' s. Hasek: No , they' re Ashes . Laurie McRosti : Okay, they were either Lindon or Ash . These are so close, they' re 20 feet apart right now, so thin these out and actually put them on the outfields of these fields here . So we ' re going to wait until this gets established to the seed and sod. Until it ' s really quite a ways along and then to move these fields over here and I think what that will do is , the companionship would be the bone for a couple of years but then you' ll have some large trees . Besides the park will look like it ' s been there. Hasek: As long as they' re moveable . I think we ought to consider the ''possibility, now that we understand that they' re moveable because we talked about that 6 months ago. I think we ought to take them all out of ' Field #2 and #3 right now and transplant them into some of the other fields and maybe leave Field #1 alone for right now. Consider the possibility in our next budget or recreating Fields #2 and #3 to make them I • big enough to be State fields and then we will in fact have the largest and nicest, one of the nicest complexes in this Metropolitan area with which to have some tournaments and we could start paying for some of these things through the quality of our ballfields . I think it' s worth considering . Before we move those trees , think about the possibility of recreating #2 and #3. 11 Mady: I know a number of people who come into Lake Ann to play in tournaments and feel , and they' ve been to a lot of softball fields , feel Lake Ann is probably one of the nicest parks in the metropolitan area . It ' s just small . That ' s the only problem we have and that will just make it a nicer park. It ' s a jewell . It really is . Hasek: It ' s something to think about I think. I know there' s cost involved with moving the fence and recreating the outfield and some of the I Park and Recreation Commission Meeting ,January 24 , 1989 - Page 31 things involved there but for maybe just a little bit of cost , we might have actually 6 useable fields out there for tournaments and that' s enough II for one heck of a decent tournament . State tournament could be held here. Boyt: Is there anyway we 've got any bleacher type for the soccer fields? , The soccer field on the east , can we put some bleachers in there? Laurie McRosti : You mean an actual structure? ' Boyt : Yes , something . We need some amenities for the parents watching their kids. ' Laurie McRosti : One thing we' ve got are some slopes that are starting to happen. To buy bleachers that you could just set out there, I don' t know if you want to be permanent but I think that ' s something that could be 11 separate. Boyt : Do the slopes work there? ' Laurie McRosti : Yes . Particularly this one does . I think you should be able to sit away a little bit and maybe you can see this one better. This one does actually. You could sit here and watch but when there ' s softball , maybe it' s not going to work. If they' re playing at the same time. Mad y: You' re out a good 320 feet . Not too many of us that hit the ball that far anymore. Schroers : Are all 3 of those outfields? I Laurie McRosti : All 3 of them are 300 feet. Robinson : Can we talk about the cost again for a minute and I realize you' re guessing but I 'm concerned, if the $300, 000. 00 will give us a complete set-up there . 1 Laurie McRosti. : I think we should . I think there' s some things that have been included as alternate bids . The concrete curb and gutter for 11 instance. That might be something that will have to be dropped off. However, I know that the grading will be able to be accomplished. The seeding and the sodding . I think that the planting would be. I 'm sure that the fencing you' ll be able to put up and I know for sure that the parking lots and the roads will be able to be put in. We' re looking at, this safety fence, I haven' t been able to get costs on that yet and I don ' t know how much that' s , you' ll be putting in almost 2, 000 feet of it . II All those things just add up. Hasek: The construction of the infields and the bases and all of that is included? I Laurie McRosti : I should say the construction of the infield , A-1 infields will be there. This contract does not included the purchase of bases . I IIPark and Recreation Commission Meeting January 24 , 1989 - Page 32 1 Boyt : Are bleachers considered incidental? Sietsema: Yes. If you ' re talking about the portable kind like we have up here. Boyt : You know the hill is nice but when you watch soccer , you don ' t sit at the end of the field, you sit at the 50 yard line like in football to see the game. So you' re going to need something there and I don ' t know where it goes into the budget. ' Sietsema : I think if we can ' t work the figures with that, that' s definitely something that could come out of the CIP because the actually play on those will be 2 years down the line. Laurie McRosti : I think that you will have a park that' s constructed and be able to use it. The fields will be fenced . That kind of thing . Things kind of like accessories aren ' t in this contract. Robinson : When you said completed by July 1st , is that just the grading or will the seeding be done and the parking lots and surface? All that? Laurie McRosti. : The parking lot should be able to be used . The only problem will be controlling people walking across . Robinson : That ' s assuming , we ' ve got to move on that quite fast . Laurie McRosti : I think we ' ve got enough time. I haven ' t anticipated that this should be done in 2 months . Boyt: It' s supposed to be another dry year isn' t it? Robinson: Yes . Watson : And they' ll all be out there watering the sod . Hasek: That's a good question. Water. Is that a part of the sod and seed , the maintenance of that in a dry season or how is that being handled? Laurie McRosti : The sod and seed is maintained until it is determined as 1 established so that means the sod has to be growing . Either the City Engineers or myself or someone who makes that determination actually .written into the specs , how many little seeds per square inch . There' s got to be 15 sprouts in this square inch for us to consider seeds to have become established. If it' s not established, they have to redo it . 'Those kinds of things could interfere with the July 1st but that ' s pretty standard. Then the contractor maintains it until it' s established and then the City has to take over maintenance. Hasek : But the only thing that maybe won ' t be done, the grading to be bid , the only thing that might not happen is the release on the seeding and the sodding contract? 1 . Park and Recreation Commission Meeting ,January 24 , 1989 - Page 33 Laurie McRosti : Right , or if the warranty for plant materials for a year , II for instance. Council hopefully will approve this , the contracts as plans and specs on the 13th of February. I believe it was March 3rd where we would open bids actually. We would advertise for bids 3 weeks in , February. The Thursday and Friday right after Council approves it , it should go out for advertising so I would say by the end of March the City would have negotiated a contract and that somebody would be ready to go on II it. Hasek: If we' re entering into another dry season, would it be reasonable II to ask for another year of guarantee of plant materials or is it your. . . Laurie McRosti : Actually that' s something that we just did. Plant materials have been warrantied for one year. Then if they haven' t made it, they have to replace them and we' re asking for a warranty on those replacement trees for one more year. After that however, they have to replace them if they don ' t make it for another year but they' re warrantied II for up to a third year. Schroers : Something that keeps coming up is that we would like to be able to use Lake Ann for meeting or events other than softball, like the 4th of July. With your plan , do you feel the entrance and the exit would accommodate that type of an event? Where we' re going to have a lot of people coming in and going out at the same time? I Laurie McRosti : I think that until something happens in the future, that this access onto TH 5, is going to be congested if you have a huge event . I think you even have that problem now. Schroers : On your plan, does it remain as it exists right now or have you done anything? Laurie McRosti : Until TH 5 is improved, until MnDot improves TH 5, this entrance stays the same and there really is nothing that we can do about 11 it. I think by 1992 , TH 5 should be improved up to this point and it' s possible at that point we can start to consider looking to the change in access here. There' s also an allowance for a second access off of this parking lot up here. That' s something that' s not going to happen though 11 until whatever Eckankar does over here is decided . So in the future, I think there's an opportunity, if the City desires , to see 2 entrances and exits into this park. There' s been a lot of talk about a fee that ' s charged right now and so one entrance in is desirable because you can control it. There ' s also been talk maybe at sometime in the future of not having a user fee for Lake Ann. That opens up other exits. Maybe there are two gates . Schroers : But the option on the second entrance is totally dependent on what Eckankar decides to do with it? Laurie McRosti : Do you mean this one? Schroers: Yes . i Park and Recreation Commission Meeting 24 , 1989 - Page 34 g I Laurie McRosti : In some ways it ' s totally dependent . I guess if this road gets built, we 've got it right then. I know that there's been a lot of talk of maybe some internal circulation with something coming from the east. This is a big piece of property and there' s going to be more than one access point and I think the City is in control of reviewing plans and they know what we've got here and they want to see a road here. I think there are ways of working with those folks that can assure that we've got this access point in the future. But until MnDot does update and upgrade TH 5, I think there might always be some, people are going to have to be patient. Hoffman : I guess one question, again which I brought up the when the first plan was brought in is the layover on the soccer sfielde Does the Commission feel that that ' s going to be a conflicting use? That we' re not going to have an outfield fence on a ballfield and what are the players going to think about playing on a field with no outfield fence? Hasek: The one suggestion I had when I saw that, and I 'm glad you brought up again , is I have seen fields, in fact we built a few when I was on the Park Commission out in Mound. Out in Island Park we built one that had the trail . It was like a warning track around the outside. We had a trail that was going through the park and we simply tied it into the warning track. Make it a little bit , for a little bit of conflict, if a biker wanted to go down that trail and there' s a ball game going on but any ball which rolled beyond that line was then out of bounds . Or if it landed beyond that line was a home run. I guess it was a line. It was something to consider as opposed to having nothing there and the ball ' rolling forever . I don ' t think a line across the soccer field would necessarily deter or detract from the soccer game so that might be one considerable. BGyt : Is it possible to even consider paint? Hasek: Paint is� a possibility but it' s pretty hard for a ball player to realize where he' s standing . If it ' s a painted line, there' s not a lot of tactile feeling to a piece of paint on grass but for a warning track, there' s something that you feel and you realize. Schroers: I 'm having a second thought, I 'm wondering here if the Commission and staff feels like we couldn ' t be missing the boat by not making one of those fields Little League or to accommodate youth? Mady: We already have. Number one is Little League and hopefully within 3 years, we' ll have constructed a south park. We have the money to buy the south park. Through the Army Corps of Engineers Reserve, we can get a lot of the grading done for next to nothing so as long as we can site that this year and start the planning process , get those people in, within a couple years we can do that . Boyt : That ' s at least 3 years before it ' s . . . Mady: But that ' s what we told everybody in the referendum was 3 years . I Park and Recreation Commission Meeting ,January 24 , 1989 - Page 35 Boyt : That' s what Larry is saying . Is one enough? ' Schroers: I think what we' re doing is we' re giving them Field #1 now right? I Mady: I thought we were telling them, when we put this up, we' re telling them you' re going to have two fields out there. I Hoffman: Yes . Basically the two smaller fields could be developed in- house for potentially a Babe Ruth league and a Little League field and that would still expand the adult leagues to 4 fields and we'd have 2 , interim fields for the youth to play on. Mady: They won' t have dugouts right away but if they can' t play without dugouts for a couple years. Hasek: Do those 2 fields qualify? Hoffman: Yes . Hasek: Are they too big? I Hoffman : You can restrict the fence. For our leagues that exist here now aren' t into the exact specifications of what a Little League field is . They' ll go ahead and play on a field that ' s got a fence farther than the outfielders stand in but again, to get back to her issue on the soccer . That field , a line would possibly work but again , then at the same time we 11 mentioned possibly having 6 nice fields which are used for a State tournament. State tournament specifications say, an outfield fence at this distance of this height. That' s a minor area. Mady: We can put a fence up. After we have our south park, we can put the fence up here. For a few thousand dollars, we'd have it. Hasek: You could conceiveably, if you really wanted to do that and have I something that you wanted to do, you could set slip posts in the ground for poles and it could be a fence that could be rolled up and used only for a special event where you have the requirement because the slip posts in the ground would cost nothing and they could be covered up and dug out, actually you can screw a cap on the things so they could be underneath the soccer field and just sitting there waiting . I Laurie McRosti : It was my understanding, I couldn' t go on about that, but that this soccer field was something that was temporary until the south park or until a more established , maybe temporary is kind of a lose term for 3 to 5 years but it wouldn ' t be here forever . Mady: On the warning track used as a trail , it reminds me of something which is having a separate trail actually from what exists as the Lake Ann trail now on TH 5 down towards to the beach . We don ' t have a way of getting kids on their bikes down to Lake Ann Park once they arrive on that II I II ' Park and Recreation Commission Meeting January 24 , 1989 - Page 36 narrow road . Have we taken that into account here in any way, shape or I form? Laurie McRosti : No . I think it would still be the same. The same access point. I do know that maybe there ' s something that should be looked at in the existing part of the park for the future , particularly when the trail is upgraded and rebuilt once TH 5 is done, that that would be, that ' s a good suggestion. That would be looked at as something more permanent. Schroers: At the present time that trail does not have a lot of use. Mady: A lot of people won' t allow their kids to ride on the road to get there. Laurie McRosti : I think once it ' s upgraded , sometimes you can ' t even see that trail up there so I can see why it ' s not used very much but I think in the future it would be. At that time you might want to consider even implementing much more of a trail system. Robinson : Any further questions or comments.-? Mady: I move to recommend the plans be approved as shown. Schroers : I ' ll second it. Mady moved , Schroers seconded that the Park and Recreation Commission recommend to approve the grading plan for Lake Ann Park Expansion Project as presented by staff . All voted in favor and the motion carried . COMMISSION CANDIDATE INTERVIEW, RICHARD MINGO. Robinson : I apologize for the wait Richard . We' re about an hour behind I believe. Richard Mingo : I guess to speed one quick P d up matters , I guess I want to throw out Q point is that we may not have to worry about question 2, 3 , 4 . 11 The reason I asked to come in early is I 'm leaving tomorrow morning for Arizona for two ,months and I do this every winter so if that would be a problem that two months out of the year would make me an unlikely candidate, I want to tell you that right now. I ' ll just step out of here and not waste your time here . Mady: Lori , what ' s the City' s standard on that? We do have a standard on it. Richard Mingo : I looked at that . There ' s some percentage. Sietsema: You ' re required to attend 75% of the scheduled meetings which would be 24 meetings . Mady: As long as you make all the two others . 1 1 1 1 1. 1 •04 1