PRC SUM 2014 05 28
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
MAY 28, 2014
Chairman Kelly called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Cole Kelly, Steve Scharfenberg, Elise Ryan, Brent Carron, Rick Echternacht,
Luke Thunberg, and Jacob Stolar
MEMBERS ABSENT:
Jim Boettcher and Tyler Kobilarcsik
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent;
Mitch Johnson, Recreation Supervisor; Ben Domjahn, Park Intern; and Adam Beers, Park Superintendent
PUBLIC PRESENT:
Dan Maus 2610 Fieldstone Drive, Victoria
Matt Mason 9198 Springfield Drive
APPROVAL OF AGENDA:
The agenda was amended by Commissioner Carron to include an update
on the staircase construction as item number 4 under Reports.
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PUBLIC ANNOUNCEMENTS:
Todd Hoffman noted the concert series will start June 12 and Mitch
Johnson passed out magnets containing the musical line-up. Commissioner Scharfenberg noted that there
is a Red Birds baseball game on Friday night against the Chaska Cubs being sponsored by Bountiful
Baskets and asked that people bring non-perishable items or money to donate.
VISITOR PRESENTATIONS:
None.
APPROVAL OF MINUTES:
Carron moved, Thunberg seconded to approve the verbatim and summary
Minutes of the Park and Recreation Commission meeting dated April 22, 2014 as presented.
RECOMMENDATION CONCERNING WILLIAM’S WINGS FOUNDATION’S OFFER TO
DONATE AN ANGEL OF HOPE STATUE.
Todd Hoffman presented the staff report on this item. Commissioner Ryan asked about parking.
Commissioner Scharfenberg asked about lighting of the statue.
Carron moved, Ryan seconded that the Park and Recreation Commission recommends that the
City Council accept the donation and installation of an Angel of Hope Statue and all related
improvement from the William’s Wings Foundation. The statute will be placed on city-owned
green space located along Santa Vera Drive, west of Kerber Boulevard. With the exception of
mowing and sidewalk snow removal the statue, grounds, related improvements and associated
events shall be operated, funded and maintained by the William’s Wings Foundation and/or their
designee in perpetuity. All voted in favor and the motion carried unanimously with a vote of 7 to 0.
RECOMMENDATION CONCERNING PROPOSED DONATION OF LAKE ANN PARK FIELD
DUG OUT IMPROVEMENTS, CHANHASSEN ATHLETIC ASSOCIATION BASEBALL/
SOFTBALL.
Park and Recreation Commission Summary – May 28, 2014
Dan Maus, on behalf of the Chanhassen Athletic Association (CAA) Baseball/Softball Board of
Directors, explained that they would like to donate $10,000 to put covered dugouts on Field 5 at Lake
Ann Park. Chair Kelly asked about timing for installation of the dugouts. Commissioner Scharfenberg
asked about the bid process.
Scharfenberg moved, Echternacht seconded that the Park and Recreation Commission
recommends that the City Council accept the donation and installation of chain-link dugouts on
Lake Ann Park Field #5 from the Chanhassen Athletic Association (CAA) Baseball and Softball
Board of Directors. All voted in favor and the motion carried unanimously with a vote of 7 to 0.
RECOMMENDATION CONCERNING PROPOSED BANDIMERE COMMUNITY PARK
PRELIMINARY SITE PLAN.
Todd Hoffman presented the staff report on this item. Rich Koechlein with WSB and Associates reviewed
details of the modified master park plan. Commissioners asked about the skating rink layout, stormwater
ponding, setbacks from the pipeline, and parking. Matt Mason, 9198 Springfield commented that he
believes parking is adequate right now, and asked that evergreens be placed on the berm for screening.
He also asked that garbage collection be ramped up with more usage and questioned the cost of the splash
pad in relation to usage. Commission members asked for a breakdown on costs associated with various
projects, i.e. splash pad, lighting. Chairman Kelly asked about the need to send this master plan to the
City Council right now. Commissioner Scharfenberg expressed concern with the splash pad and
concession stand and suggested building a picnic pavilion that can be used for rentals. After discussion
from commission members regarding phasing, including financial information to the City Council and
tabling this item for another month, the following motions were made.
Echternacht moved, Thunberg seconded that the Park and Recreation Commission recommends
that the City Council approve the proposed Bandimere Community Park master site plan dated
May 12, 2014 as amended to change the name of tennis courts to sport courts; and directs the Park
and Recreation Commission to begin developing a phased construction timeline and Capital
Improvement Program (CIP) for the project,. All voted against the motion and the motion failed 0
to 7.
Scharfenberg moved, Echternacht seconded that the Park and Recreation Commission
recommends that the City Council approve the proposed Bandimere Community Park master site
plan dated May 12, 2014 as amended to change the name of tennis courts to sport courts and
deleting concession stand and replacing with shelter/restrooms; and directs the Park and
Recreation Commission to begin developing a phased construction timeline and Capital
Improvement Program (CIP) for the project. All voted in favor, except for Chair Kelly who
opposed, and the motion carried with a vote of 6 to 1.
ESTABLISH 2015-2019 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL
IMPROVEMENT PROGRAM (CIP) TOUR DATE.
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Todd Hoffman suggested a tour date of Tuesday, June 10 or prior to the regularly scheduled Park and
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Recreation Commission meeting on Tuesday, June 24. After discussion it was decided to meet at
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Bandimere Park at 6:00 p.m. on Tuesday, June 10. Commissioner Ryan suggested going to Lake Ann to
look at what’s being requested by CAA. Commissioner Carron suggested looking at the Bluff Creek trail
connection to the LRT. Todd Hoffman suggested going to Pioneer Pass Park.
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Park and Recreation Commission Summary – May 28, 2014
RECREATION PROGRAM REPORTS:
LAKE ANN PARK SUMMER SCHEDULE.
Jerry Ruegemer provided an update on operations at
Lake Ann Park with the concession stand, and boat and picnic shelter rentals. Chair Kelly asked about
the lifeguard contract. Commissioner Scharfenberg asked if legislation concerning pools and lifeguards
affected the contract with Minnetonka Aquatics.
2014 SUMMER PROGRAMS REPORT.
Mitch Johnson reviewed highlights of the programs being
offered for preschool, youth and families. Commissioner Ryan pointed out an error in the Connection for
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the Art in the Park program scheduled for Thursday, July 26, which is actually a Saturday. Mitch
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explained that it should actually be Thursday, June 26.
SELF-SUPPORTING PROGRAMS: 2014 ADULT SOFTBALL.
Ben Domjahn, a student at St.
Cloud State, explained the work he’ll be doing this summer working with the Park and Rec staff. Jerry
Ruegemer reviewed the summer schedule for the adult softball leagues.
PIONEER PASS PARK CONSTRUCTION.
Adam Beers provided an update on construction at
Pioneer Pass Park.
STAIRCASE CONSTRUCTION UPDATE.
Adam Beers provided an update on the construction of
the staircase on Highway 41.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS.
None.
ADMINISTRATIVE PACKET.
None.
Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was
adjourned at 9:30 p.m.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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