G-1. 2015-2019 Park and Trail Capital Improvement Program0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
6-Z
MEMORANDUM
TO: Park and Recreation Commission
FROM: Todd Hoffinan, Park & Recreation Director
DATE: June 24, 2014
SUBJ: Initiate Discussion Regarding Recommendation to City Council,
2015 through 2019 Park and Trail Acquisition and Development
Capital Improvement Program (CIP)
Annually the Park and Recreation Commission is responsible for making a
recommendation to the City Council concerning the 5 -Year Park and Trail
Acquisition and Development Capital Improvement Program (CIP). The
commission will have up to two months to work on this recommendation
starting at this meeting and concluding at the August meeting. Responding to
commission direction over the next two months, staff will provide a
recommended 5 -Year CIP for your consideration on August 26, 2014.
The facility tour held on June 10, 2014, was intended to give commissioners
additional insight into possible future park and trail capital projects.
Commissioners are asked to review the current set of projects in the CIP in
addition to considering any other potential projects. This discussion is intended
to give the commission an opportunity to review its goals surrounding capital
improvements over the next five years, propose priorities, and seek additional
information.
Senior Center
Phone: 952.227.1125
The Park and Trail Acquisition and Development CIP program accounts for all
Planning &
atural Resources
l Res rce
major park and trail acquisitions and improvements. The park dedication fund is
Phone:
used to finance the majority of these activities. Park dedication funds are
Fax: 952.227.1110
collected through the development of residential, commercial and industrial
www.ci.chanhassen.mn.us
property. The premise for these fees is that development of vacant properties
Public Works
results in increased needs for public park and trail amenities. In order to fulfill
7901 Park Place
or meet these new demands for services, park dedication fees are collected and
Phone: 952.227.1300
used to acquire parkland, build parks and trails, purchase playgrounds, construct
Fax: 952.227.1310
picnic shelters, build ball fields, plant trees, etc.
Senior Center
Phone: 952.227.1125
General tax le dollars are also used for some projects, primarily those that
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Fax: 952.227.1110
involve the replacement or refurbishment of old or outdated improvements. For
example, in 2004 and 2005, $500,000 worth of new playgrounds were installed,
Web Site
replacing old and outdated equipment using general fund levy dollars.
www.ci.chanhassen.mn.us
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Park & Recreation Commission
June 24, 2014
Page 2
RECOMMENDATION
It is recommended that the Park and Recreation Commission initiate a
discussion concerning the 2015 -2019 Park and Trail Acquisition and
Development Capital Improvement Program (CIP) and begin the process of
assigning priority rankings to specific projects. In addition, it is recommended
that annual expenses in the park dedication fund CIP average $300,000 or less
per year over the next five years.
ATTACHMENTS
1. 2015 -2019 CIP Worksheets
2. Current Park and Trail Fund CIP Project Sheets
3. 2015 Budget Calendar
g: \park \th \cip \prc report 6- 24- 14.docx
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Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -042
Project Name Picnic Tables/Park Benches
Account #1 410- 000 -4705 Account #3
Account #2 Account #4
Description
'urchase of picnic tables and park benches.
Justification
Jew tables and benches are needed annually to replace old stock and meet new needs.
Prior Expenditures
56,000 Equipment
Total
Prior . Funding Sources
56,000 Park Dedication Fund
Total
Budget Impact/Other
Department
Park & Trail Improvements
Contact
Todd Hoffman
Type
Improvement
Useful Life
30 Years
Category
Park
Priority
n/a
Total Project Cost: $106,000
2014 2015 2016 2017 2018 Total
10,000 10,000 10,000 10,000 10,000 50,000
Total 10,000
10,000
10,000
10,000
10,000
50,000
2014
2015
2016
2017
2018
Total
10,000 10,000 10,000 10,000 10,000 50,000
Total 10,000 10,000 10,000 10,000 10,000 50,000
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -043
Project Name Trees
Department
Park & Trail Improvements
Contact
Todd Hoffman
Type
Improvement
Useful Life
50 Years
Category
Park
Account #1 410 - 0000 -4701 Account #3 Priority n/a
Account 92 Account #4
Description Total Project Cost: $170,000
knnual tree planting program. This program is proposed to be accelerated to mitigate the affects of Emerald Ash Borer.
Justification
Parklands and other City properties experience tree loss annually, due to storm damage, disease, stress, etc.
Prior Expenditures
95,000 Land Improvement
Total
2014 2015
15,000 15,000
2016 2017
15,000 15,000
2018 Total
15,000 75,000
Total 15,000 15,000 15,000 15,000 15,000 75,000
Prior Funding Sources
2014
2015
2016
2017
2018
Total
95,000 Park Dedication Fund
15,000
15,000
15,000
15,000
15,000
75,000
Total Total
15,000
15,000
15,000
15,000
15,000
75,000
Budget Impact/Other
Capital Improvement Program 2014 rhru 2018
City of Chanhassen, MN
Project # PK &T -075
Project Name Camden Ridge Trail
Account #1 410 - 0000 -4710
Account #2
Account #3
Account #4
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Priority n/a
icription Total Project Cost: $100,000
Camden Ridge Trail is a 2,600 foot pedestrian trail situated in the Bluff Creek preservation corridor traveling from Bluff Creek Blvd south to
Highway 212. This trail will be built concurrently with the Camden Ridge housing development.
Justification
Fhis section of trail is identified on the City's comprehensive trail plan. It is one of the last remaining links to be completed between Chanhassen
and the Minnesota River Valley.
Expenditures 2014 2015 2016 2017 2018 Total
Construction 100,000 100,000
Total 100,000 100,000
Funding Sources 2014 2015 2016 2017 2018 Total
Park Dedication Fund 100,000 100,000
Total 100,000 100,000
Budget Impact/Other
Maintenance and operations costs.
Capital Improvement Program 2014 rhru 2018
City of Chanhassen, MN
Project # PK &T -090
Project Name Lake Ann Park Boat Access Dock
Account #1 410 - 0000 -4706 Account #3
Account #2 Account #4
Description
Installation of a dock adjacent to the public boat access at Lake Ann.
Justification
The addition of a dock will improve accessibility at the access.
Department
Park & Trail Improvements
Contact
Todd Hoffman
Type
Equipment
Useful Life
20 years
Category
Park
Priority
n/a
Total Project Cost: $5,000
Expenditures
2014 2015
2016 2017 2018 Total
Equipment
5,000
5,000
Total
Funding Sources
5,000
2014 2015
5,000
2016 2017 2018 Total
Park Dedication Fund
5,000
5,000
Total
5,000
5,000
Budget hnpact/Other
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -091
Project Name Lake Susan Park Boat Access Dock
Account #1 410 - 0000 -4706 Account #3
Account #2 Account #4
Description
Installation of a dock adjacent to the public boat access at Lake Susan.
Justification
The addition of a dock will improve accessibility at the access.
Expenditures
Department
Park & Trail Improvements
Contact
Todd Hoffman
Type
Equipment
Useful Life
20 years
Category
Park
Priority
n/a
Total Project Cost: $5,000
2014 2015 2016 2017 2018 Total
Equipment 5,000 5,000
Total 5,000 5,000
Funding Sources 2014 2015 2016 2017 2018 Total
Park Dedication Fund 5,000 5,000
Total 5,000 5,000
Budget Impact/Other
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -098
Project Name Pedestrian Trail to Arboretum, Design & Planning
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Account #1 410 - 0000 -4710 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $25,000
k ten foot wide bituminous pedestrian trail located on the south side of State Highway 5, from Century Boulevard to the Minnesota Landscape
krboretum entry road. The total project cost will exceed $250,000, requiring additional funding partners /sources to be identified for the project
Fhis funding allocation is the City's match for a transportation enhancement grant.
Justification
completing a pedestrian/bicycle trail route to the Arboretum has been a long range goal for the City. The Arboretum will continue the trail from
heir entrance into the property.
Expenditures
2014 2015
2016 2017 2018 Total
Planning /Design
25,000
25,000
Total
Funding Sources
25,000
2014 2015
25,000
2016 2017 2018 Total
Park Dedication Fund
25,000
25,000
Total
25,000
25,000
Budget Impact/Other
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -099
Project Name Chanhassen Native Preserve Trail, Final Phase
Department Park & Trail Improvements
Contact Todd Hoffinan
Type Improvement
Useful Life
Category Park
Account #1 410 - 0000 -4710 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $90,000
A 900 foot section of eight foot wide bituminous trail, located at the perimeter of Lot 2, Block 1 Arboretum Business Park 7th Addition.
Justification
This section of trail is the final phase of a two mile trail loop around the Chanhassen Native Preserve. The trail project was initiated in 1995.
Expenditures 2014 2015 2016 2017 2018 Total
Construction 90,000 90,000
Total 90,000 90,000
Funding Sources 2014 2015 2016 2017 2018 Total
Park Dedication Fund 90,000 90,000
Total 90,000 90,000
Budget Impact/Other I
Maintenance and operation costs. Will need to be included in the pavement management program.
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -105
Project Name Roundhouse Park Picnic Shelter
Account #1 410 - 0000 -4706
Account #2
Account #3
Account #4
Description
addition of a steel frame and aluminum roof picnic shelter to the park.
Department Park & Trail Improvements
Contact Todd Hoffman
Type Equipment
Useful Life 30 Years
Category Park
Priority n/a
Total Project Cost: $25,000
Justification
'overed shelters create a focal point for activities within the park in addition to providing shelter from inclement weather.
Expenditures 2014 2015 2016 2017 2018 Total
Construction 25,000 25,000
Total 25,000 25,000
Funding Sources 2014 2015 2016 2017 2018 Total
Park Dedication Fund 25,000 25,000
Total 25,000 25,000
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -106
Project Name Sugarbush Park Picnic Shelter
Account #1 410 - 0000 -4706 Account #3
Account #2 Account #4
Description
Addition of a steel frame and aluminum roof picnic shelter to the park.
Department
Park & Trail Improvements
Contact
Todd Hoffman
Type
Equipment
Useful Life
30 Years
Category
Park
Priority
n/a
Total Project Cost: $25,000
Justification
Covered shelters create a focal point for activities within the park in addition to providing shelter from inclement weather.
Expenditures 2014 2015 2016 2017 2018 Total
Construction 25,000 25,000
Total 25,000 25,000
Funding Sources 2014 2015 2016 2017 2018 Total
Park Dedication Fund 25,000 25,000
Total 25,000 25,000
Budget Impact/Other
Capital Improvement Program 2014 rhru 2018
City of Chanhassen, MN
Project # PK &T -107
Project Name City Center Park Improvements
Account #1 410 - 0000 -4706 Account #3
Account #2 Account #4
Description
Improvements to City Center Park that may include a band shell and other park amenities.
Department
Park & Trail Improvements
Contact
Todd Hoffman
Type
Improvement
Useful Life
30 Years
Category
Park
Priority
n/a
Total Project Cost: $45,000
Justification
Additional improvements to City Center Park will provide a better atmosphere for various events held at the park, such as summer concert series
and other program activities.
Expenditures
2014 2015
2016 2017 2018 Total
Construction
45,000
45,000
Total
Funding Sources
45,000
2014 2015
45,000
2016 2017 2018 Total
Park Dedication Fund
45,000
45,000
Total
45,000
45,000
Budget Impact/Other
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -114
Project Name Bandimere Community Prk Expansion, Design/Planning
Account #1 410 - 0000 -4701
Account #2
Account #3
Account 94
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Priority n/a
Description
Total Project Cost: $525,000
kcquisition of a 2.5 acre parcel of land and single family home located adjacent to Bandimere Community Park.
Justification
Co accommodate a new park entrance road, expansion of park amenities and expansion of storm water ponding. The park entrance as currently
lesigned has resulted in an above normal level of vehicle collisions and close calls.
Prior Expenditures
500,000 Planning /Design
Total
Prior Funding Sources
500,000 Park Dedication Fund
Total
Budget Impact/Other
2014 2015 2016 2017 2018 Total
25,000 25,000
Total 25,000 25,000
2014 2015 2016 2017 2018
25,000
Total
25,000
Total 25,000 25,000
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # PK &T -119
Project Name Athletic Field Lighting
Department
Park & Trail Improvements
Contact
Todd Hoffman
Type
Equipment
Useful Life
Category
Park
Account #1 410 - 0000 -4706 Account #3 Priority n/a
Account 92 Account #4
Description Total Project Cost: $230,000
Installation of field lighting systems at the City's various parks. This project will require a cash contribution from the Chanhassen Baseball
Association of up to $55,000 for improvements made at Lake Susan Park.
Justification
The lighting will increase the number of baseball games and other athletic events that can be played at the various City parks.
Expenditures 2014 2015 2016 2017 2018 Total
Equipment 230,000 230,000
Total 230,000 230,000
Funding Sources 2014 2015 2016 2017 2018 Total
Other Agency Contribution 55,000 55,000
Park Dedication Fund 175,000 175,000
Total 230,000 230,000
Budget hnpact/Other
This will add electricity costs of $1,000 per year.
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # ST -012
Project Name Annual Street Improvement Program
Account #1 601 -xxxx -4751
Account #2
Account #3
Account #4
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Description —1 Total Project Cost: $21,145,000
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2014 - Dartmouth Drive, Cypress Drive and Kiowa Trail
2015 - Carver Beach area (south and west of Carver Beach Road), Ches Mar Drive, Lone Cedar, Saddlebrook Pass neighborhood
MSA - Bluff Creek Drive and Trail
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewashta Woods Drive
MSA - Park Road, Park Court, Park Drive and Park Place
2017 - Flamingo Drive area and 96th Street
MSA - Kerber Blvd and bituminous trails
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue and 64th Street
MSA - Lake Drive
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
The Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a
missing link in the City's trail system. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in the absence of a trail. This trail
segment will be constructed alona with the 2015 MSA street reconstruction.
Prior Expenditures
2014
2015
2016
2017
2018
Total
8,295,000 Construction
1,400,000
3,150,000
2,900,000
2,900,000
2,500,000
12,850,000
Total
Total 1,400,000
3,150,000
2,900,000
2,900,000
2,500,000
12,850,000
Prior Funding Sources 2014
2015
2016
2017
2018
Total
8,295,000 Assessment/Revolving 1,400,000
1,850,000
1,500,000
1,500,000
1,500,000
7,750,000
Assess Fund
Total MSA
800,000
1,400,000
1,400,000
1,000,000
4,600,000
Park Dedication Fund
500,000
500,000
Total 1,400,000
3,150,000
2,900,000
2,900,000
2,500,000
12,850,000
Budget Impact/Other
This project may decrease maintenance costs.
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project # ST -033
Project Name Reconstruct -Cty Rd 61 from TH 101 to Charlson Rd
Department
Street Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
34,150,000
2015 2016
Category
Streets/Highways
Account #1 Account #3 Priority n/a
Account 92 Account #4
Description Total Project Cost: $34,150,000
Hennepin County, in coordination with MnDOT, Carver County and the cities of Eden Prairie and Chanhassen, is preparing for the reconstruction
of Flying Cloud Drive (CSAH 61) between TH 101 and Charlson Road. This section of Flying Cloud Drive (CSAH 61) was a turn back from the
State of Minnesota in 2009 and was previously known as TH 212. The project is in the early stages of the project development process and
construction is anticipated in mid 2015. The City's contribution to the project is for trail improvements in Chanhassen to connect to the Eden
Prairie trail system.
Justification
* Pavement is in poor condition and needs replacement
* Improve safety
* Minimize transportation disruptions caused by seasonal flooding of the Minnesota River
* MnDOT is transferring the highway to the county for future operation and maintenance
Expenditures 2014
2015 2016
2017 2018 Total
Construction
34,150,000
34,150,000
Total
Funding Sources 2014
34,150,000
2015 2016
34,150,000
2017 2018 Total
Other Agency Contribution
Park Dedication Fund
34,000,000
150,000
34,000,000
150,000
Total
34,150,000
34,150,000
Budget Impact/Other
i'he City will be responsible for operation and maintenance of the segment of trail within the community.
Date Task Forum
June 23, 2014 Discuss 2015 Budget expectations with City Council & Work Session
review budget efficiency ideas /suggestions
July 1, 2014 Distribute 2014 General Ledger Detail,
2015 Operating Budget Preparation Worksheets,
2015 -2019 CIP worksheets
July 8, 2014
2015 Payroll and Revenue Projections Distributed
July 18, 2014
Completed Operating Budget Forms Returned to Finance
July 28, 2014
Review 2nd quarter revenue activity to date
Work Session
August 1, 2014
Powerpoint for detailed budget discussion distributed
August 11, 2014
Preliminary Budget and Levy Discussion
Work Session
August 13, 2014
Department heads return their departments powerpoint
information
August 25, 2014
Work Session dedicated to detailed department review of
Work Session
Budgets (powerpoint presentation, cancel regular session)
September 8, 2014
Final review of preliminary 2015 Budget before
Work Session
Preliminary budget set at City Council Meeting
September 8, 2014
Approval /Certification of Maximum Proposed
City Council Meeting
Preliminary Levy to Carver County Auditor
September 8, 2014
All 2015 -2019 CIP Requests Returned to Finance
October 13, 2014
Review Yd quarter revenue activity, 2015 -2019 CIP, and
Work Session
rate study with Ehlers and Associates.
November 10, 2014
Rate Study, Budget or CIP discussion
Work Session
November 24, 2014
Rate Study, Budget or CIP discussion if needed
Work Session
December 1, 2014
Truth in Taxation Hearing
City Council Meeting
December 8, 2014
Adopt Final Levy & 2015 Budget and 2015 -2019 CIP
City Council Meeting