PRC SUM 2014 08 26
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
AUGUST 26, 2014
Chairman Kelly called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Cole Kelly, Steve Scharfenberg, Elise Ryan, Brent Carron, Jim Boettcher,
Rick Echternacht, Luke Thunberg, Jacob Stolar and Tyler Kobilarcsik
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent;
and Meghan Gess, Recreation Supervisor
APPROVAL OF AGENDA:
The agenda was approved as published.
PUBLIC ANNOUNCEMENTS:
Todd Hoffman discussed the closing of the Lake Ann beach season on
Sunday. Commissioner Scharfenberg commented on the completion of the bike trail on Highway 101
between Lyman Boulevard and Pioneer Trail.
VISITOR PRESENTATIONS.
None.
APPROVAL OF MINUTES: Carron moved, Echternacht seconded to approve the verbatim and
summary Minutes of the July 22, 2014 Park and Recreation Commission meeting as presented. All
voted in favor and the motion carried unanimously with a vote of 9 to 0.
APPROVE RECOMMENDATION TO CITY COUNCIL, 2015-2019 PARK AND TRAIL
ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM (CIP).
Todd Hoffman reviewed amendments to the dollar amounts in the proposed motion and scheduled
projects. Chair Kelly clarified that the $175,000 for ballfield lighting in 2014 would be transferred to
2015. Commissioner Scharfenberg discussed time lines for constructing a hockey rink, park shelter and
possible swing set at Bandimere Park. After commission members discussed having an overall plan for
Bandimere Park before piece mealing individual projects within the park, the following motion was made.
Scharfenberg moved, Echternacht seconded that the Park and Recreation Commission
recommends that the City Council approve a 2015-2019 Park and Trail Acquisition and
Development Capital Improvement Program (CIP) totaling $2,605,000 to complete the projects
proposed by staff with the following amendments: $400,000 for athletic field lighting be moved
from 2017 to 2016; $500,000 for Bandimere Park Picnic Shelter be moved from 2019 to 2017;
$460,000 for hockey rink at Bandimere Park be moved from 2016 to 2018; and $90,000 for
Chanhassen Nature Preserve Trail Extension be moved from 2018 to 2019. The motion failed with
a vote of 4 to 5.
After further discussion amongst commission members, the following motion was made.
Carron moved, Scharfenberg seconded that the Park and Recreation Commission recommends
that the City Council approve a 2015-2019 Park and Trail Acquisition and Development Capital
Improvement Program (CIP) totaling $2,605,000 to complete the projects proposed by staff with
the following amendments: Chanhassen Nature Preserve Trail Extension of $90,000 be moved
from 2018 to 2019; and the Bandimere Park Picnic Shelter of $500,000 be moved from 2019 to 2018
Park and Recreation Commission Summary – August 26, 2014
with a recommendation to the City Council that they move their picnic shelter initiative for
Bandimere in 2016 to 2018 to correspond with this change. All voted in favor and the motion
carried unanimously with a vote of 9 to 0.
RECREATION PROGRAM REPORTS:
KLEINBANK SUMMER CONCERT SERIES EVALUATION.
Meghan Gess presented the
evaluation of the 2014 KleinBank Summer Concert Series. Commissioner Scharfenberg asked about
performance fees. Commissioner Carron asked about capacity at City Center Park.
FALL ADULT SOFTBALL LEAGUE.
Jerry Ruegemer provided an update on the six teams playing in
the fall adult softball league. Commissioner Boettcher asked about start times. Commissioner
Echternacht asked how the number of teams compared with the previous year.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS.
Commissioner Ryan asked about scheduling the
CAA and Tonka United for an upcoming Park and Recreation Commission meeting. Staff was directed
to invite Tonka United soccer at 6:30 prior to the November meeting and the CAA baseball/softball at
6:30 prior to the January meeting.
ADMINISTRATIVE PACKET.
Todd Hoffman commented on the picnic evaluations being a valuable
tool. Chair Kelly asked about the status of online picnic reservations.
Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 9 to 0. The Park and Recreation Commission meeting was
adjourned at 8:25 p.m.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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