2014 Picnic EvaluationsMEMORANDUM
TO: Todd Hoffman, Park & Recreation Director
CITY OF
CHMMSSEN FROM: Jerry Ruegemer, Recreation Superintendent
7700 Market Boulevard DATE: October 28, 2014
PO Box 147
Chanhassen, MN 55317
SUBJ: 2014 Picnic Site Evaluation
Administration
Attached is a summary of all picnics held in 2014, including reservation
Phone: 952.227.1100
The 2014 picnic reservation season was another good one, with paid picnic
Fax: 952.2 27.1110
reservations totaling 131, an increase from 119 in 2013. The picnic sites hosted
Building Inspections
family reunions, weddings, anniversaries, graduations, birthdays, baptisms,
Phone: 952.227.1180
school groups and company parties. The most popular site is the Lakeside
Fax: 952.227.1190
Pavilion at Lake Ann (51), second is the Klingelhutz Pavilion at Lake Ann (46),
Engineering
and the Lake Susan Shelter is third (34). The 131 reservations generated
Phone: 952.227.1160
$17,200 in revenue, which is an increase of $2,000 or 13% from 2013. These
Fax: 952.227.1170
paid reservations resulted in the city hosting over 17,000 picnickers. Many
other picnics take place weekly at all locations, as some groups choose not to
Finance
Phone: 952.227.1140
make a reservation. We are pleased that the community is utilizing the picnic
Fax: 952.227.1110
facilities for multiple programs, special events, camps, and picnics.
Park & Recreation
Phone: 952.227.1120
Attached is a summary of all picnics held in 2014, including reservation
Fax: 952.227.1110
categories, facility breakdown, the type of customer making the reservation, and
Phone: 952.227.1300
Fax: 952.227.1310
the day of the week reserved. This information is needed to review future
Recreation Center
2310 Coulter Boulevard
facility improvements, fee structures, and operational procedures.
Phone: 952.227.1400
community park. One of the obstacles we've been faced with is limited parking
Fax: 952.227.1404
Upon completion of every picnic, staff sends out evaluation forms seeking
Planning &
information from park users. The information collected is largely positive with
Natural Resources
comments relating to facility processes and fees. Staff reviews all comments
Phone: 952.227.1130
Fax: 952.227.1110
and works together to address any concerns or issues our customers may have.
Picnic evaluation forms have been included in the Administrative Section in
Public Works
your packets throughout the summer.
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
The popularity of the two picnic shelters at Lake Ann Park has been attracting
larger groups (100 +) which has been great exposure for our most popular
Senior center
community park. One of the obstacles we've been faced with is limited parking
Phone: 952.227.1125
Fax: 952.227.1110
for a variety of events such as athletic tournaments, beach use, boating, picnics
and all other general uses. One sure way to remedy this situation is not to
Website
schedule one or both picnic shelters during high use periods. The highest use is
www.ci.chanhassen.mn.us
when local athletic associations have weekend tournaments during the month of
July. Reducing the use of the picnic shelters during high volume weekends will
help alleviate the current parking problems. Staff suggests not booking the
g: \park \jerry \picnics\2014 picnic rentals \picnic season evaluation 10-28- 1 4.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Park & Recreation Commission
October 28, 2014
Page 2
Klingelhutz Shelter during the month of July as the 2015 tournament and event
schedules dictate.
The 2014 picnic reservation season was very successful, with the overwhelming
majority of our guests having a positive experience. Staff will continue to look
for ways to improve our procedures and facilities to ensure our customers have a
good experience and seek to return in the future.
ATTACHMENTS
1. 2014 Picnic Reservation Categories
2. Picnic Attendance, 2008 -2014
3. Picnic Revenue, 2008 -2014
4. Picnic Reservations, 2008 -2014
g: \park \jerry \picnics\2014 picnic rentals \picnic season evaluation 10- 28- 14.doex
2014 Picnic Reservation Categories
Lakeside Pavilion
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
2
2
2
3
2
12
10
33
Resident School Dist 112/276
0
1
2
2
0
0
0
5
Non - Resident
0
0
1
4
4
3
1
13
Non - Resident School District
0
0
0
0
0
0
0
0
Total
51
Lake Susan Shelter
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
1
5
3
2
1
11
0
23
Resident School Dist 112/276
1
1
2
2
2
0
0
8
Non - Resident
0
0
0
3
0
0
0
3
Non - Resident School District
0
0
0
0
0
0
0
0
Total
34
Klingelhutz Pavilion
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
2
2
4
3
1
8
8
28
Resident School Dist 112/276
0
0
1
1
1
0
0
3
Non - Resident
0
1
2
3
1
6
2
15
Non - Resident School District
0
0
0
0
0
0
0
0
Total
46
131
Total Picnics
Paying
Fees
g: \park \jerry\picnics\2014 picnic rentals \picnic reservation categories 14.docx
Picnic Attendance
18,000
16,000
14,000
12,000
10,000
8,000
6,000
Total Attendance 2008 -2014: 83,500
4.1000
21,000
0
2008 2009 2010 2011 2012 2013 2014
Picnic Revenue
$20,000
$18,000
$16,000
$14,000
$12,000
$10,000
$8,000
$6,000
Total Picnic Revenue 2008 -2014: $93,900
$4,000
$2,000
$0
2008
2009 2010 2011 2012 2013 2014
Picnic Reservations
140
120
AIDL-
100
80
60
Total Picnic Reservations 2008 -2014: 784
40
20
0
2008 2009 2010 2011 2012 2013 2014