H-2. 2015 Picnic Reservation FeesC-�
CITY OF
MEMORANDUM
CHANESEN
TO: Todd Hoffman, Park & Recreation Director
7700 Market Boulevard
FROM: Jerry Ruegemer, Park & Recreation Superintendent
PO Box 147
The Park & Recreation Commission reviewed the 2014 picnic season at their
Chanhassen, MN 55317
DATE: November 25, 2014
Administration
SUBJ: 2015 Picnic Reservation Fees
Phone: 952.2271100
Fax 952.227.1110
The Park & Recreation Commission reviewed the 2014 picnic season at their
Building Inspections
Phone: 952.227.1180
October 28ei meeting. The commission discussed revenues, reservation categories,
Fax 952.227.1190
customer types, and other related items.
Engineering
At this meeting, the commission will review picnic fees for the 2015 season.
Phone: 952.2271160
Although the Park & Recreation Commission may choose to raise or lower fees,
Fax: 952.2271170
staff recommends that the fees remain at the same level as 2014.
Finance
Phone: 952.227.1140
RECOMMENDATION
Fax: 952.227.1110
It is recommended that the Park & Recreation Commission recommend that the City
Park & Recreation
Council establish 2015 group picnic reservation fees at the same level as 2014. The
Phone: 952.227.1120
commission's recommendation will be forwarded to the City Council as a part of
Fax: 952.2271110
their annual review of all license fees on December 8.
Recreation Center
2310 Coulter Boulevard
ATTACHMENT
Phone: 952.227.1400
Fax: 952.227.1404
1. Proposed 2015 Picnic Reservation Fees.
2. 2014 Picnic Site Evaluation.
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.2271110
Public Works
7901 Park Place
Phone: 952.2271300
Fax: 952.227.1310
Senior Center
Phone: 952.2271125
Fax: 952.2271110
Website
www.ci.chanhassennn.us
mn.us
g:\p \jmy\picnics \picnic reservation fees 2015.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
CHANHASSEN PICNIC INFORMATION
City of Chanhassen, 7700 Market Blvd., P.O. Box 147,
Chanhassen, MN 55317
952 - 227 -1121
LAKE SUSAN PARK SHELTER
• Available May 1- September 30
• Accommodates 50 -200
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
25' x 45' covered shelter has lights, electrical outlet, water spigot, bathrooms, picnic tables, trash receptacles, play
area, sand volleyball court, ball field, basketball court, tennis courts, fishing pier and boat access.
LAKE ANN PARK LAKESIDE PAVILION
• Available May 1- September 30
• Accommodates 25 -175
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
40' x 40' covered shelter has lights, electrical outlets, access to water, bathrooms, ball fields, play areas, grills, trash
receptacles, swimming beach, boat access, fishing pier, boat rentals, concessions, tennis court, and birds eye view of
Lake Ann.
AL KLINGELHUTZ MEMORIAL PAVILION
• Available May 1- September 30
• Accommodates 100 -400
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
50' x 100' covered shelter with lights, electricity, picnic tables, grills, trash receptacles, portable restrooms, water
spigot, ball fields, play areas, swimming beach, fishing pier, boat access, boat rentals, concessions, and tennis court.
Group Reservation Rates (Including Tax)
Type
Resident
Resident School
Non - Resident
Non - Resident School
Refundable Damage Deposit
Non- Profit/Senior Group Discount
Monday - Thursday
Friday- Sunday
100
125
45
200
250
100
150
200
200
25%
25%
CITY OF
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.2271190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park 8& Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Todd Hoffinan, Park & Recreation Director
FROM: Jerry Ruegemer, Recreation Superintendent
DATE: October 28, 2014
SUBJ: 2014 Picnic Site Evaluation
The 2014 picnic reservation season was another good one, with paid picnic
reservations totaling 131, an increase from 119 in 2013. The picnic sites hosted
family reunions, weddings, anniversaries, graduations, birthdays, baptisms,
school groups and company parties. The most popular site is the Lakeside
Pavilion at Lake Ann (51), second is the Klingelhutz Pavilion at Lake Ann (46),
and the Lake Susan Shelter is third (34). The 131 reservations generated
$17,200 in revenue, which is an increase of $2,000 or 13% from 2013. These
paid reservations resulted in the city hosting over 17,000 picnickers. Many
other picnics take place weekly at all locations, as some groups choose not to
make a reservation. We are pleased that the community is utilizing the picnic
facilities for multiple programs, special events, camps, and picnics.
Attached is a summary of all picnics held in 2014, including reservation
categories, facility breakdown, the type of customer making the reservation, and
the day of the week reserved. This information is needed to review future
facility improvements, fee structures, and operational procedures.
Upon completion of every picnic, staff sends out evaluation forms seeking
information from park users. The information collected is largely positive with
comments relating to facility processes and fees. Staff reviews all comments
and works together to address any concerns or issues our customers may have.
Picnic evaluation forms have been included in the Administrative Section in
your packets throughout the summer.
The popularity of the two picnic shelters at Lake Ann Park has been attracting
larger groups (100 +) which has been great exposure for our most popular
community park. One of the obstacles we've been faced with is limited parking
for a variety of events such as athletic tournaments, beach use, boating, picnics
and all other general uses. One sure way to remedy this situation is not to
schedule one or both picnic shelters during high use periods. The highest use is
when local athletic associations have weekend tournaments during the month of
July. Reducing the use of the picnic shelters during high volume weekends will
help alleviate the current parking problems. Staff suggests not booking the
9APark\Jeay\Piailcs\2014 Picnic remats\picnin season evaluation 10- 28- 14.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Park & Recreation Commission
October 28, 2014
Page 2
Klingelhutz Shelter during the month of July as the 2015 tournament and event
schedules dictate.
The 2014 picnic reservation season was very successful, with the overwhelming
majority of our guests having a positive experience. Staff will continue to look
for ways to improve our procedures and facilities to ensure our customers have a
good experience and seek to return in the future.
ATTACHMENTS
1. 2014 Picnic Reservation Categories
2. Picnic Attendance, 2008 -2014
3. Picnic Revenue, 2008 -2014
4. Picnic Reservations, 2008 -2014
gApark\jeny \picnics�2014 picnic rentals\picnic season evaluation 10- 28- 14.docx
2014 Picnic Reservation Categories
Lakeside Pavilion
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
2
2
2
3
2
12
10
33
Resident School Dist 112/276
0
1
2
2
0
0
0
5
Non - Resident
0
0
1
4
4
3
1
13
Non - Resident School District
0
0
0
0
0
0
0
0
Total
51
Lake Susan Shelter
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
1
5
3
2
1
11
0
23
Resident School Dist 112/276
1
1
2
2
2
0
0
8
Non - Resident
0
0
0
3
0
0
0
3
Non- Resident School District
0
0
0
0
0
0
0
0
Total
34
Klingelhutz Pavilion
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
2
2
4
3
1
8
8
28
Resident School Dist 112/276
0
0
1
1
1
0
0
3
Non - Resident
0
1
2
3
1
6
2
15
Non - Resident School District
0
0
0
0
0
0
0
0
Total
46
131 Total Picnics Paying Fees
g: \park \jerry\picnics\2014 picnic rentals \picnic reservation categories 14.docx
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