H-1. Capital Improvement Program Update0
CITY OF
CAANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
N-1
MEMORANDUM
TO: Park and Recreation Commission
FROM: Todd Hoffinan, Park and Recreation Director
DATE: November 25, 2014
SUBJ: Status of 2014 Park and Trail Acquisition and Development Capital
Improvement Projects
2013 Park & Trail Fund Capital Improvement Projects
Engineering
The 2014 Park & Trail Capital Improvement Program (CIP) included nine items,
Phone: 952.227.1160
ranging in cost from $5,000 to $175,000 and totaling $480.000. Below is the status of
Fax: 952.227.1170
each project:
Finance
Phone: 952.227.1140
Trees - $15,000: This allocation of dollars is invested in an annual tree planting
Fax: 952.227.1110
program developed each summer and typically completed in the fall. Parks and public
Park & Recreation
spaces experiencing tree loss due to damage or disease, or areas that simply would
Phone: 952.227.1120
benefit from having additional trees are selected. This program also plants trees in
Fax: 952.227.1110
areas with a high concentration of ash trees to mitigate the damages resulting from their
Recreation Center
impending loss due to emerald ash borer damage. Lastly, trees donated through the
2310 Coulter Boulevard
city's Memorial Giving Program are purchased from this fund.
Phone: 952.227.1400
Fax: 952.227.1404
Picnic Tables /Park Benches - $10,000: These dollars are utilized to purchase new
picnic tables and benches for areas within our parks and public open spaces that
Planning &
Natural Resources
currently do not offer seating opportunities or limited seating. These dollars are also
Phone: 952.227.1130
used to acquire benches purchased through the city's Memorial Giving Program.
Fax: 952.227.1110
Lake Ann Park and Lake Susan Park Boat Access Docks - $5,000 each: Both
Public Works
7901 Park Place
docks were purchased early in the year and installed last spring. The docks improved
Phone: 952.227.1300
the boating experience at both landings and were well- received by the public.
Fax: 952.227.1310
Pedestrian Trail to Arboretum, Design and Planning - $25,000: The City has
Senior Center
agreed to permit Carver County to pursue Transportation Enhancement Program (TEP)
Phone: 952.227.1125
Fax: 952.227.1110
funding or the Arboretum Trail Connection. This project will include a pedestrian
g p l p
underpass at State Highway 41 just south of its intersection with Highway 5. The City
website
of Chanhassen will support this application. If successful Carver County will be the
www.ci.chanhassen.mn.us
lead agency on the project. The City dollars allocated for additional planning will be
saved and could be applied to any local funding match required under a grant award.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Park & Recreation Commission
November 25, 2014
Page 2
City Center Park Improvements (Hand Shell Shade Structure) - $45,000: This
item did not have universal support and no action towards its completion was taken.
I3andimere Community Park Expansion Design and Planning - $25,000: In
December of 2013, the City entered into an agreement with WSB & Associates for
$7,500 to perform professional services associated with Bandimere Park expansion
planning. The work included a project startup and focus meeting with the commission,
assembly of base mapping data, Park and Recreation Commission meeting review,
public open house, plan updates and revisions, cost estimating and presentation of the
final site plan to the City Council. At present the proposed expansion plan includes a
multi -sport court, parking lot expansion and storm water element, free skating and
hockey rinks, accommodation for a warming house facility, trail ways, and lighting.
Athletic Field Lighting - $175,000:
On April 28, City Council reviewed staff's analysis regarding adding athletic field
lighting in the community. The city currently owns and operates seven lighted athletic
fields, all at Lake Ann Community Park. Chanhassen High School also has three
lighted fields (softball, baseball and football).
Of the city's field inventory, we have seven additional city -owned athletic fields that
are good candidates for lighting. These include the baseball field at Lake Susan
Community Park and one softball, two baseball and three soccer fields at Bandimere
Community Park.
Current occupancy rates of available game times in the spring/summer season are 98%
Monday through Friday and 68% on weekends for all sports. Current field occupancy
rates during the fall football /soccer/baseball season are 72% Monday through Friday
and 63% on weekends. Demand for game times during prime time hours of 6 -10 pm
weekdays is greater than the availability of field space on an annual basis.
Adding lights to one of our existing fields allows for the opportunity to play an
additional 85+ games per summer at an estimated cost of $73.50 per game. The
estimated cost to purchase land, construct and maintain a new ball field is $533 per
game. Installing lights on existing athletic fields is the most economical and efficient
manner in which to increase the number of games that can be played.
Staff proposed the following phased approach for adding athletic field lighting within
the community on city -owned fields:
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Park & Recreation Commission
November 25, 2014
Page 3
• Phase I (2016- 2018): Install athletic field lights on Bandimere Community Park
Softball #1, Baseball #2, Little League #3 and Soccer #1. This will add 340
games annually.
• Phase II (2018- 2020): Install athletic field lights on Lake Susan Community
Park Baseball Field. This will add 85 games annually.
• Phase III (2020- 2022): Install athletic field lights on Bandimere Community
Park Soccer #2 and Soccer #3. This will add 170 games annually
The Council had concerns about building beyond demand at Bandimere Park (adding
340 game capacity when demand is half that) and suggested modifying the phase plan.
Council also had concerns regarding over -usage of the fields and requested additional
feedback on building a dome with a turf field. This item will be scheduled at a future
meeting.
Assessment /Revolving Assessment Fund
The 2014 Assessment /Revolving Assessment Fund included one park and recreation -
related item:
Tennis Courts - $ 75,000: Four tennis courts at City Center Park and one at
Lake Ann Park were rehabilitated. Two unusable tennis courts at the
Chanhassen Recreation Center were transformed into six pickle ball courts.
General Fund Surplus
The 2014 General Fund Surplus Fund included one park and recreation- related item:
• Neighborhood bark Picnic Shelter initiative $100,000: The construction of
three new neighborhood park picnic shelters is underway at Stone Creek Park,
Sugarbush Park and Roundhouse Park.
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