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G-1. 2015 Street Project - Carver Beach PH0 C11'V OF CHANBASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 MEMORANDUM TO: FROM: DATE: SUBJ: Paul Oehme, Director of Public Works /City Engineer , '`11 I Alyson Fauske, Assistant City Engineer (,� IW January 26, 2016 2015 Street Improvement Project No. 15 -01 Public Hearing PROPOSED MOTION "The City Council orders the preparation of plans and specifications for the 2015 Street Improvement Project 15 -01, Carver Beach area." City Council approval requires a simple majority vote of the City Council present. Finance Phone: 952.227.1140 BACKGROUND Fax: 952.227.1110 Park & Recreation At the August 11, 2014 work session, staff reviewed with Council the proposed Phone: 952.227.1120 2015 Street Improvements in the Carver Beach area. Kerber Boulevard, a Fax: 952.227.1110 Municipal State Aid Route is also proposed to be resurfaced in 2015. (� -1 Recreation Center On October 27, 2014, the City Council authorized preparation of the feasibility 2310 Coulter Boulevard study. Phone: 952.227.1400 Fax: 952.227.1404 On November 19, 2014, staff held an Open House for the proposed project. Planning & Natural Resources At the December 8, 2014 City Council meeting, the feasibility study was accepted Phone: 952.227.1130 and the public hearing was called for January 26, 2015. Fax: 952.227.1110 DISCUSSION Public Works 7901 Park Place Every year the City considers streets that are in poor condition to be rehabilitated Phone: 952.227.1300 or reconstructed. For the 2015 Street Rehabilitation Project, staff is proposing to Fax: 952.227.1310 make improvements to approximately 4.3 miles of streets in the Carver Beach neighborhood. The street segments within the proposed project were identified by Senior Center Phone: 952.227.1125 the City's Pavement Management software in conjunction with site investigations Fax: 952.227.1110 and utility infrastructure inspection. Website www.ci.chanhassen.mn.us G:`,ENG`PluilACr, PHb1 P9QLg \cc memo for PH 01- 26- 2014.docx 2015 Street Improvement Project 15 -01 January 26, 2015 Page 2 The proposed improvements generally consist of full depth pavement milling and repaving the pavement. Severe pavement and subgrade distresses will be removed and replaced. Minor drainage improvements are also proposed to be addressed. The water main is thought to be in relatively good condition since there are no major water main breaks recorded in the area. Some hydrants however have been identified as needing replacement because they have mechanical problems. A feasibility report was prepared by the Engineering Department staff. It is estimated the City will save about $150,000 with feasibility report preparation, design and construction observation not being outsourced to a consultant. A copy of the feasibility report is available in the Engineering Department. Below is a summary of the feasibility findings. STREET IMPROVEMENTS Approximately 4.3 miles of streets are proposed to be milled and repaved within the Carver Beach area. The streets in this area are 39 years old with the exception of Nez Perce Court, which was constructed in 1980. The streets were sealcoated in 1993 and 1998 and various areas were heavily patched in 2011. Staff recommends that rehabilitation of the majority of the streets within project area be accomplished by a full -depth mill and repaving with four -inch bituminous surface. This methodology consists of milling or grinding up the entire width of the street, removing some Is IN r ' ►.... .` IN� , i III �► �� �� • � . ♦�� ;,- , ; ►.,. ' "- ;fit //t �� � *1� � /�'I ► ���i The proposed improvements generally consist of full depth pavement milling and repaving the pavement. Severe pavement and subgrade distresses will be removed and replaced. Minor drainage improvements are also proposed to be addressed. The water main is thought to be in relatively good condition since there are no major water main breaks recorded in the area. Some hydrants however have been identified as needing replacement because they have mechanical problems. A feasibility report was prepared by the Engineering Department staff. It is estimated the City will save about $150,000 with feasibility report preparation, design and construction observation not being outsourced to a consultant. A copy of the feasibility report is available in the Engineering Department. Below is a summary of the feasibility findings. STREET IMPROVEMENTS Approximately 4.3 miles of streets are proposed to be milled and repaved within the Carver Beach area. The streets in this area are 39 years old with the exception of Nez Perce Court, which was constructed in 1980. The streets were sealcoated in 1993 and 1998 and various areas were heavily patched in 2011. Staff recommends that rehabilitation of the majority of the streets within project area be accomplished by a full -depth mill and repaving with four -inch bituminous surface. This methodology consists of milling or grinding up the entire width of the street, removing some 2015 Street Improvement Project 15 -01 January 26, 2015 Page 3 millings and paving two, two -inch lifts of bituminous over the millings. This technique was successfully used for the 2013 street project in the Greenwood Shores, Melody Hill and Sandy Hook areas. The streets that have concrete curb and gutter —Nez Perce Court and the northern 130 feet and the southern 200 feet of Nez Perce Drive —are proposed to be rehabilitated with an edge mill and overlay. These streets are newer than the rest of Carver Beach. The concrete curb and gutter is more effective in conveying drainage off of a street section and typically extends the life of the pavement. An edge mill and overlay consists of milling or grinding up six feet of the street on each side of the road, then installing two inches of new pavement over the entire street width. The street conditions in this area were last surveyed in 2013. The PCIs are established when the street section is surveyed every three years; the pavement management software then interpolates the pavement deterioration based on the historical data. The PCIs are based on the type the pavement distress, the severity of the distress, and the number of distresses within a street segment. Load related distresses —where the base material under the roadway cannot support the weight of the traffic on the street — decrease the PCI more so than a non -load distress. An example of a load related pavement distress is an alligator crack. A transverse crack is an example of a non -load pavement distress as it is caused by exposure to repeated temperature extremes. Example of an alligator crack The severity of the pavement distress also factors into determining the PCI for a street segment. The severity is determined by the dimension of the pavement distress. For example, a low severity pothole is less than one inch deep, medium severity is one to two inches deep, and a high severity pothole is more than two inches deep. The more severe the pavement distress, the lower the PCI. The PCI also accounts for the number of distresses present. For example the more potholes within a street segment, the lower the PCI. 2015 Street Improvement Project 15 -01 January 26, 2015 Page 4 The Pavement Condition Indices (PCIs) from the 2013 survey are shown on the map below. I MOM The northern 400 feet of Lotus Trail was overlaid by City forces in 2006. While collecting field data, staff noted that the 2006 overlay was more extensive than originally thought: the overlay was from Napa Drive to Ponderosa Drive, approximately 1,600 feet. The pavement condition within this segment varies. Staff recommends that all of Lotus Trail be resurfaced with this project. The streets within the project area are generally rural residential with bituminous curb and minimal concrete curb and gutter to facilitate runoff. Curb and gutter is proposed to be added behind the existing storm sewer manholes that are set within bituminous curb. A small amount of drain tile was included in the feasibility estimate in the event that groundwater is encountered during construction and drain tile can be installed to alleviate the situation. Rural residential roads are proposed to be milled and overlaid with four inches of bituminous. The street widths within the project area range between 16 and 26.5 feet wide. During field investigation, staff noted that many street sections are wider than they appear as soil and sod has encroached on to the road surface and vegetation has grown on top of the bituminous. The feasibility study estimate is based on the average observed street widths. Each street segment will be resurfaced to a consistent width, therefore some streets may be wider than they appear today and there may be more boulevard restoration than a typical mill and overlay project. 2015 Street Improvement Project 15 -01 January 26, 2015 Page 5 STORM SYSTEM IMPROVEMENTS Staff has inspected the storm sewer structures and televised the storm sewer that was accessible to the Utility Department camera. Based on these observations, some minor replacement and repairs of the existing storm sewer is proposed with this project. These improvements are included in the estimated storm sewer costs. Because there are no additional impervious surfaces that will be added to the 2015 project area, it does not trigger any of the federal, state or local regulations. Further, given the era during which this area was developed, there is very little right -of -way and limited property available to construct water treatment best management practices. Additionally in 2012 the watershed district designed and constructed several storm water best management practices within Carver Beach on private property. There are two areas that are being reviewed for potential improvements: Woodhill Drive near the intersection with Yuma, Lotus Trail near the beach area at Napa Drive, and Lotus Trail at Carver Beach Park. The current vertical alignment of Woodhill Drive is lower than the typical bounce of the wetland on the north side of the road. This results in frequent inundation of Woodhill Drive and subsequent sediment deposition onto the road. The goal of this project is to raise the profile of the road, improve culvert hydraulics under Woodhill Drive and provide additional downstream water quality treatment either through a filtration swale, pond expansion or some combination of the two. )ond at Lotus Trail and Napa - rsized for its watershed Ff is evaluating possible 'the pond and improvements to S. 2015 Street Improvement Project 15 -01 January 26, 2015 Page 6 Additional pond depth is not possible given the proximity to Lotus Lake and the water table. It may be possible to expand the surface area of the pond or provide additional pre - treatment in the way of installing a sump manhole and SAFL baffle. Drainage from Fox Hill Drive, Lotus Trail and Broken Arrow has been directed to a curb cut south of the parking area for Carver Beach Park. This has resulted in gully erosion on the side slope of Lotus Trail and the delivery of sediment into Lotus Lake. In conjunction with this project, a catch basin with a sump manhole will be installed to capture sediment and dissipate energy before discharging into a stilling basin which will be constructed to provide treatment of the surface water prior to discharging to Lotus Lake. Staff has also had discussions with property owners on Broken Arrow about improving the inlet to the management practice installed in 2012. They have concerns about snow storage and property access. Within Lotus Trail there are four outlets that do not provide treatment prior to discharging into Lotus Lake. Staff is gathering additional data to determine if the number of discharge points can be reduced and if sump manholes with SAFL baffles can be installed. Depending upon the amount of expansion and the depth of sump manhole, the estimated cost of these improvements is between $20,000 and $30,000. SANITARY SEWER SYSTEM IMPROVEMENTS Staff has inspected the sanitary sewer manholes and provided recommended repairs, such as inflow /infiltration barriers, replacing rings with a riser section, replacing the castings or cover, and rebuilding the manhole. The sanitary sewer system in the project area was televised and staff received the results December 18, 2014. Upon review of the televising records, the recommended sanitary sewer repairs are more extensive than originally anticipated. The estimated sanitary sewer repair costs used in the City's Five -Year Capital Improvement Plan was based on the extent of work done in past projects. A summary of city projects and the age of the sanitary within the project areas is as follows: 2015 Street Improvement Project 15 -01 January 26, 2015 Page 7 City Project Year Sanitary Sewer Was Originally Installed 14 -01: Minnewashta Shores area 1971 14 -01: Kiowa Trail south of Lyman Boulevard 1979 13 -01: Melody Hill area 1971 13 -01: Greenwood Shores, Indian Hill/Horseshoe area, and Sandy Hook areas 1975 12 -01: Minnewashta Heights 1971 10 -01: Erie Avenue area (south of Highway 5) and Red Cedar Point 1971 09 -01: Redwin Cha aral/Pontiac areas 1978 08 -01: Laredo Avenue area 1973 As the data indicates the majority of the city projects within the last seven years contains sanitary sewer that was installed in the 1970s. It is not clear why the sanitary sewer within Carver Beach requires more repairs than other sewer systems installed in the 1970s. For future projects, staff will have the sanitary sewer televised the year preceding the project so that budgets or project scope can be adjusted accordingly. Staff is researching alternative sanitary sewer repair methods to save money without compromising standards. An update will be provided to the City Council before the project is released to bidders. The public hearing notice notified residents about the opportunity to have their sewer service televised by the Utility Department. A special insert was included in the notices for the properties where inflow /infiltration is suspected. Staff will provide the Council an update on the resident responses at the meeting. WATER SYSTEM IMPROVEMENTS The water main in this area is ductile iron. City records do not show any water main breaks in this area; however, and the soils do not appear to be highly corrosive. It is recommended to replace some hydrants at this time that have mechanical problems. PROJECT FUNDING Special assessments to the benefitting properties are proposed to pay for a portion of the proposed 2015 Street Improvement Project No. 15 -01 per the City's assessment practice. The remaining project costs are proposed to be paid from City funds. All the utility improvements are proposed to be paid for by the associated utility fund. The preliminary funding for all project areas is shown below: 2015 Street Improvement Project 15 -01 January 26, 2015 Page 8 Fundin Source Estimated Amount g Project Cost Budgeted Assessments/Revolving Assessment Fund Stormwater Management Fund Water Utility Fund Sanitary Sewer Utility Fund $1,620,070.20 $1,850,000.00 $100,000.00' $121,365.00 $222,000.00 $125,000.00 $125,000.00 $188,000.003 $1,918,294.20 $2,175,000.00 1. This estimate represents the known storm water infrastructure replacement needs at this time. Additional storm water measures may be added during the design phase. 2. Includes $75,000 budgeted for replacement, plus $75,000 from the I &I abatement fund, plus $38,000 from a Met Council grant. Staff is investigating additional funding sources for the sanitary sewer improvements. For residential projects, the City's practice is to assess 40% of the street cost back to the benefiting property owner. Each property within the project area is proposed to be assessed the same amount for the improvement, regardless of the area of the parcel or the parcel's frontage to public right -of- way. As previously discussed, two street rehabilitation techniques are proposed with this project, therefore two assessment rolls are proposed to reflect the cost difference between the methodologies: Edge Mill and 2" Overlay Area Total Estimated Street Cost: $65,318.71 40% assessed: 40% of $65,318.71= $26,127.49 Number of assessable units: 14 Estimated unit assessment: $26,127.49 - 14 units = $1,866.25 /unit Full Depth Mill and 4" Overlay Area Total Estimated Street Cost: $1,554,751.49 40% assessed: 40% of $1,554,751.49= $621,900.59 Number of assessable units: 218 Estimated unit assessment: $621,900.59 - 218 units = $2,852.76/unit The cost estimate for the edge mill and overlay includes a 10% contingency. The contingency for the full depth mill is 20% due to the severity of pavement distresses and variability associated with a full depth mill project. Both estimates include 5% indirect costs. Terms of the assessments are proposed over eight (8) years and interest rate would be set at prime rate plus 2% at the time of the bid opening. Public hearing notices have been mailed to property owners. G:\ENG\PUBLIC \_2015 PROJECTS\ 15-012015 Street Improvements\Public and Council Meetings \01 -26 -2015 Public Hearing�cc memo for PH 01- 26- 2014.docx 2015 Street Improvement Project 15 -01 January 26, 2015 Page 9 SCHEDULE The anticipated project schedule is as follows: Approve Plans & Specs; Authorize Ad for Bid Accepts Bids /Award Contract; Assessment Hearing Project Begins Substantial Completion Attachments: 1. CIP Pages 2. Resolution 3. Resident Emails February 9, 2015 April 27, 2015 May, 2015 August 30, 2015 G:TNG\PUBLIC \_2015 PROJECTS \15 -01 2015 Street Improvements\Public and Council Meetings \01 -26 -2015 Public Hearing \cc memo for PH 01- 26- 2014.docx Projects By Funding Source 2015 thru 2019 Department Street Improvements City of Chanhassen, MN Contact Paul Oehme Project # ST -012 Project Name Annual Street Improvement Program Account #1 601- xxxx4751 Account #2 Account #3 Account #4 Type Improvement Useful Life Unassigned Category Streets/Highways Priority n/a Description 7 Total Project Cost: $22,769,500 Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas: 2015 - Carver Beach area (south and west of Carver Beach Road) MSA - Kerber Blvd overlay (north of West 78th Street) and Dakota Ave (Hwy 5 to Lake Dr E) 2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewashta Woods Drive MSA - Park Road overlay and Park Place 2017 - Flamingo Drive area, Ches Mar Drive, Lone Cedar and Saddlebrook Pass neighborhood MSA - Bluff Creek Drive overlay and Bluff Creek Drive Trail extension. 2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue, 64th Street and 96th Street 2019 - Fox Path area, Frontier Trail (north of 77th Street), Choctaw and Kurvers Point MSA - Minnewashta Parkwav overlav I Justification I The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective. Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project and scope of work. Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a sing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in absence of a trail. This trail sepment is planned to be constructed along with the 2017 MSA street reconstruction. Prior Expenditures 97695,000 construction Total Prior Funding Sources r-79- ,695,000 AssessmentlRevolving Assess Fund Total MSA 2015 2016 2017 2018 2019 Total 3,250,000 2,460,000 3,022,400 1,687,300 2,654,800 13,074,500 Total 3,250,000 2,460,000 3,022,400 1,687,300 2,654,800 13,074,500 2015 2016 2017 1,850,000 1,560,000 1,622,400 1,400,000 900,000 1,400,000 2018 2019 Total 1,687,300 1,754,800 8,474,500 900,000 4,600,000 Total 3,250,000 2,460,000 3,022,400 1,687,300 2,654,800 13,074,500 Budget Impact/Other this project may decrease maintenance costs. 88 Projects By Funding Source 2015 thru 2019 Department Water System Improvements City of Chanhassen, MN Contact Paul Oehme Project # W -024 Project Name Watermain Replacement Account #1 700 - 7025 -4751 Account #2 Account #3 Account #4 Type Improvement Useful Life Unassigned Category Utilities Priority n/a Description I Total Project Cost: $4,270,000 Replacement of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution system for street rehabilitation projects. Justification The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing project in the City. Prior Expenditures F-2—,37-5,—D0-01 Construction Total 2015 2016 2017 2018 2019 Total 125,000 825,000 75,000 770,000 100.000 1.895.000 Total 125,000 825,000 75,000 770,000 100,000 1,895,000 Prior Funding Sources 2015 2016 2017 2018 2019 Total 2,375,000 Water Utility Fund 125,000 825,000 75,000 770,000 100,000 1,895,000 Total Total 125,000 825,000 75,000 770,000 100,000 1,895,000 Budget hnpact/Other These projects will decrease maintenance costs. »> Projects By Funding Source 2015 rhru 2019 City of Chanhassen, MN Project # SWMP -019 Project Name Street Improvement Projects -storm Water Mgmt Account #1 720 - 70254751 Account #3 Account #2 Account 94 Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Unassigned Category SWMP Priority n/a Total Project Cost: $1,775,000 Description astructure construction or expansion associated with street improvement projects kn annual amount set aside for storm water management infr ,mdertaken by the engineering and public works departments. Justification Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects. Prior Expenditures 2015 2016 2017 2018 2019 Total 1,100,000 Construction 125,000 200,000 75,000 200,000 75,000 675,000 Total Total 125,000 200,000 75,000 200,000 75,000 675,000 Prior Funding Sources 2015 2016 2017 2018 2019 Total 1,100,000 Surface Water Utility Fund 125,000 200,000 75,000 200,000 75,000 675,000 Total Total 125,000 200,000 75,000 200,000 75,000 675,000 Budget impact/Other [nventory, inspection and maintenance of new infrastructure will be required. Citywide. No map 96 Projects By Funding Source 2015 rhru 2019 Department Sanitary Sewer Improvements City of Chanhassen, MN Contact Paul Oehme Project # SS -012 Project Name Inflow and Infiltration Abatement Account #1 701- 70xx4751 Account #2 Account #3 Account #4 Type Improvement Useful Life Unassigned Category Utilities Priority n/a Total Project Cost: $1,700,000 This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report and aspects of the program are included in the annual street project. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees. Justification City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to the City for sewage disposal and increasing the load on the City's lift stations. Prior 825,000 Total Expenditures 2015 2016 2017 2018 2019 Total Maintenance 75,000 200,000 200,000 200,000 200,000 875,000 Total 75,000 200,000 200,000 200,000 200,000 875,000 Prior Funding Sources 2015 2016 2017 2018 2019 Total -825,0001 Sewer Utility Fund 75,000 200,000 200,000 200,000 200,000 875,000 Total Total 75,000 200,000 200,000 200,000 200,000 875,000 efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems. 79 Projects By Funding Source City of Chanhassen, MN Project # SS -014 Project Name Sanitary Sewer Replacement Account #1 701- 70254751 Account #2 Account #3 Account #4 2015 thru 2019 Department Sanitary Sewer Improvemen Contact Paul Oehme Type Improvement Useful Life Unassigned Category Utilities Priority n/a Total Project Cost: $1,640,000 or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street. Justification The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by consolidating these projects. Prior Expenditures 2015 2016 2017 2018 2019 Total 925,000 Construction 75,000 300,000 40,000 250,000 50,000 715,000 Total Total 75,000 300,000 40,000 250,000 50,000 715,000 Prior Funding Sources 2015 2016 2017 2018 2019 Total 925,000 Sewer Utility Fund Total 75,000 300,000 40,000 250,000 50,000 715,000 Total 75,000 300,000 40,000 250,000 50,000 715,000 Budget Impact/Other This project will decrease maintenance costs. 80 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: January 26, 2015 RESOLUTION NO: 2015 -XX MOTION BY: SECONDED BY: A RESOLUTION ORDERING IMPROVEMENTS & AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2015 STREET IMPROVEMENT (CARVER BEACH AREA) PROJECT NO. 15-01 WHEREAS, on December 8, 2014, the City Council received the feasibility report for the 2015 Street Reconstruction Project (Carver Beach area) and called for the public hearing to be held on January 26, 2015 for the 2015 Street Improvement Project (Carver Beach area), and AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 260' day of January, 2015 which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted January 26, 2015. 3. Authorizes preparation of plans and specifications for the 2015 Street Improvement (Carver Beach area) Project No. 15 -01. Passed and adopted by the Chanhassen City Council this 26`x' day of January, 2015. ATTEST: Todd Gerhardt, City Manager Denny Laufenburger, Mayor YES NO ABSENT Fauske, Alyson From: Tom Opitz [topitz59 @gmail.com] Sent: Wednesday, November 19, 2014 9:52 AM To: Fauske, Alyson Subject: Re: street improvment Thank you so much! On Wed, Nov 19, 2014 at 9:17 AM, Fauske, Alyson <AFauske cr,ci.chanhassen.mn.us> wrote: Hello Tom, Sorry for the delayed response. I will include a copy of your email in the city council report. Please call or email me if you have any questions. Regards, Alyson Fauske, PE Assistant City Engineer City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen MN 55317 ph: 952.227.1164 From: Tom Opitz [mailto:topitz59 gmail.com] Sent: Friday, November 14, 2014 11:20 AM To: Fauske, Alyson Subject: street improvment Hi Alyson. I got a notice of for street rehab. I am concerned about the amount I have to pay. My address is 6801 nezperce dr. It is a corner lot. It doesn't look that bad to me. I cannot make the meetings because of my job. I have only one income for this proposed street upgrade and do not want this. Please pass this forward. Thanks for listening. Sincerely Tom Opitz Fauske, Alyson From: Carruth, Nancy S [nancy_carruth @optum.com] Sent: Friday, January 09, 2015 4:48 PM To: Fauske, Alyson Subject: RE: Question Regarding New Street on Wood Hill Drive Yes we are in support. Feel free to include the e-mail. The estimated assessment amount in the letter was reasonable as well as the terms. Nancy From: Fauske, Alyson [mailto:AFauske @ci.chanhassen.mn.us] Sent: Friday, January 09, 2015 4:44 PM To: Carruth, Nancy S Subject: RE: Question Regarding New Street on Wood Hill Drive Hi Nancy, I'm glad that you're supportive of the project. May I include this email in the Jan. 26, 2015 packet? We like to include correspondence either for or against the project so that the council is aware of public opinion. We will hold another open house in April. At that time we will know the contractor with the lowest bid, the proposed project schedule, and the estimated assessment amount. Regards, Alyson Fauske, PE Assistant City Engineer City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen MN 55317 ph: 952.227.1164 From: Carruth, Nancy S [mailto:nancv carruth(&optum.com] Sent: Friday, January 09, 2015 3:17 PM To: Fauske, Alyson Subject: RE: Question Regarding New Street on Wood Hill Drive Hi Alison- Thank you so much. This looks great. We are looking forward to the new street and support the city improvements. I will try to attend the public hearing and listen in. I want to make sure is we get informed of the details of where we will park and general logistics while the construction is going on. Also we will want to know where and when we need to pay the city for our contribution. Is there another meeting scheduled closer to construction when you have those details nailed out? Next time I'll know to stay in touch with you! Thanks so much, Nancy From: Fauske, Alyson [ mailto :AFauske(o)ci.chanhassen.mn.us] Sent: Friday, January 09, 2015 2:32 PM To: Carruth, Nancy S Subject: RE: Question Regarding New Street on Wood Hill Drive Hi Nancy, Welcome to Chanhassen! We had an open house in November- my apologies that you didn't receive the notice. Attached is a copy of the notice which includes the estimated assessment. The project generally consists of grinding up the existing bituminous and installing a new pavement surface. Due to drainage concerns on the eastern portion of Wood Hill we are proposing to raise the street profile at this location. The project will begin in May or June, 2015 and is scheduled to be completed in early September. The staging of the project will depend on the contractor; we expect to know this information once the project has been bid in March. The project is not listed on the website yet, however detailed can be found on the attached Council packet item from Dec. 8, 2014. The public hearing for the project is January 26, 2015. You should receive the notice next week. I checked the mailing labels to ensure that your name is included: I note that your address is 753 Wood Hill Drive. Thank you for contacting me regarding the proposed project. Please call or email if you have any questions or would like to discuss the project in more detail. Regards, Alyson Fauske, PE Assistant City Engineer City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen MN 55317 ph: 952.227.1164 From: Carruth, Nancy S [mailtomancy carrutKboptum.com] Sent: Friday, January 09, 2015 10:48 AM To: Fauske, Alyson Cc: Carruth, Nancy S Subject: Question Regarding New Street on Wood Hill Drive Hi Alison, I was told you might be able to help me. I live on Wood Hill Dr. in Chanhassen and I know we are scheduled to get a new street this summer. I was told that there would be a meeting in November for all impacted residents with details regarding timing and also assessment information. I realized after the holidays that we have not heard from you. Do you know if we missed a meeting and if so can I get with someone from the city and get caught up on what we need to do? My husband and I are new here and we want to make sure we are up to speed. We love it here! Thanks, Nancy Carruth This e -mail, including attachments, may include confidential and /or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e -mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately. This e -mail, including attachments, may include confidential and /or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e -mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. 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