G-1. Donations of Scoreboards and field improvements IOW
CITY OF MEMORANDUM
C_YY'"YA S""' TO: Park and Recreation Commission
7700 Market Boulevard
PO Box 147 FROM: Todd Hoffman, Park and Recreation Director I
Chanhassen,MN 55317
DATE: March 23, 2015
Administration
Phone 952 2271100 SUBJ: Consider Accepting Donations of Lake Susan Park Ball Field
Fax 952 2271110 Scoreboard, Lake Ann Park Ball Field Scoreboards (Fields #2 and#3),
Building Inspections Dugout Concrete for Lake Ann Park(Fields #1, #2 and#3), Labor to
Phone 952 2271180 Assist with Infield Improvements at the Chanhassen Recreation
Fax 952 2271190 Center/Bluff Creek Elementary School, and In-Ground Temporary
Fence Pegs at Lake Ann Park—Chanhassen Athletic Association
Engineering
Phone 952 2271160
Fax 952 2271170
PROPOSED MOTION:
Finance
Phone 952 2271140 "The Park and Recreation Commission recommends that the City Council accept the
Fax 952 2271110 donation of Lake Susan Park ball field scoreboard,Lake Ann Park ball field scoreboards
(Fields#2 and#3),dugout concrete for Lake Ann Park(Fields#1,#2 and#3), and labor to
Park&Recreation assist with infield improvements at the Chanhassen Recreation Center/Bluff Creek
Phone 952 2271120 Elementary School with the conditions noted"
Fax 952 2271110
Approval requires a simple majonty vote of Park&Recreation Commission members
Recreation Center present
2310 Coulter Boulevard
Phone 952 2271400
Fax 952 2271404
BACKGROUND
Planning&
Natural Resources
Phone 952 2271130 Representatives of the Chanhassen Athletic Association, led by Mr. Todd Neils,
Fax 952 2271110 attended the Park and Recreation Commission meeting on February 23, 2015 The
athletic association would like to donate a variety of ball field-related equipment and
Public Works improvements to the City. Additionally they are proposing that the City engage in a
7901 Park Place project to extend the infields at the Chanhassen Recreation Center/Bluff Creek
Phone 952 2271300 Elementary School fields utilizing city funds and labor combined with athletic
Fax 952 2271310 association volunteers.
Senior Center
Phone 952 2271125 All donations exceeding $500 must be approved by the City Council
Fax 952 2271110
DISCUSSION
Website
www ci chanhassen mn us The Chanhassen Athletic Association(CAA) is a parent/adult-led organization that
has successfully administered youth sports programs within the community for over
Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
Park&Recreation Commission
March 24, 2015
Page 2
40 years The association has partnered with the city on many occasions to work
towards improving local athletic facilities The CAA, in consultation with area
coaches, has identified the need or desire for a variety of ball field-related equipment
and improvements The improvements are listed below along with staff's
recommendations/conditions.
Lake Susan Park Ball Field Scoreboard Donation Proposal
The Chanhassen Athletic Association in conjunction with the Dugout Club would like to
donate and install a BA-618 electronic scoreboard from Daktronics and AIM Electronics,Inc
for installation at Lake Susan Park
City Conditions: The project include the permanent installation of a
Daktronics All Sport Locker Storage System, the RC-100 control console be
permanently mounted and include a signal wire to scoreboard, master power
switch be installed in conjunction with All Sport Storage Box. All
maintenance, repair or replacement costs over$1,000 be equally shared
(City 50% and CAA and/or Dugout Club 50%) for the life of the
improvement
Lake Ann Park Ball Field Scoreboards Donation,Field#2 and#3 Proposal-$8,787
The Chanhassen Athletic Association in conjunction with the Dugout Club would like to
install two BA-2518 electronic scoreboards from Daktronics and AIM Electronics,Inc for
installation at Lake Ann Park, Fields#2 and#3
Conditions. The project include the permanent installation of a Daktronics
All Sport Locker Storage System, the RC-100 control console be permanently
mounted and include a signal wire to scoreboard, master power switch be
installed in conjunction with All Sport Storage Box All maintenance,repair
or replacement costs over$1,000 be equally shared (City 50% and CAA
and/or Dugout Club 50%) for the life of the improvement
Lake Ann Park Ball Field#1,#2,#3 Dugout Concrete Donation- $13,319
The Dugout Club proposes to remove 5"of infield mix from 6 dugouts, install pressure
treated frame and fill with gravel and concrete.
Conditions: Any wood concrete forms be removed after construction,
concrete shall be factory manufactured and delivered, schedule of work shall
be coordinated with the city to minimize conflicts with park users and damage
to park areas
Chanhassen Recreation Center and Bluff Creek Elementary School Infield Expansion—
Donation of Labor- $3,400
The Dugout Club proposes to remove 6 ft of grass and place and spread aggregate to extend
all 6 fields at Chanhassen Recreation and Bluff Creek fields. To accomplish this construction
project,the Athletic Association is proposing that the City be responsible for
Park&Recreation Commission
March 24, 2015
Page 3
➢ Excavating and re-installing the spnnkler heads located at the infield penmeter on
each of the six fields.
➢ Excavation and removal of the soils from the area at a depth of 6 inches
➢ Purchase and delivery of infield aggregate mix to be distributed on the 6 fields.
Conditions The work be completed in late July or August to coincide with
school summer break, a time of year that traditionally provides dryer working
conditions and a time of the year that the park maintenance staff workload begins
to see some relief
Install Permanent Fence Pegs,Lake Ann Park Ball Fields#1,4,5 and 6
The Dugout Club proposes to install fence pegs at Lake Aim#1, 4, 5 and 6 for installation of
temporary fences
Staff Recommendation: It is recommended that the Park and Recreation
Commission not consider the proposal to install plastic fence pegs at Lake
Ann#1, 4, 5 and 6 for installation of temporary fences City staff has
experience with this product that shows the in-ground plastic peg system is
not reliable and once installed is easily weakened, removed and prone to
failure Additionally, if utilized, the plastic tops would remain exposed and
visible above grade. We recommend the association utilize an alternative
temporary fence design that does require in-ground pegs
RECOMMENDATION
It is recommended that the Park and Recreation Commission recommend that the City
Council accept the above items with the conditions noted, except for the installation
of fence pegs for temporary fencing at Lake Aim Park Ball Fields#1, 4, 5 and 6
ATTACHMENTS
1 E-mail from Mr Todd Neils, Chanhassen Athletic Association/Dugout Club dated
March 8, 2015 descnbing proposed donations
2 E-mail from Todd Hoffinan, Chanhassen Park and Recreation Director dated
March 10, 2015 requesting additional information
3 E-mail response to request for additional information dated March 12, 2015
Date• March 8th, 2015
To• Todd Hoffman, Director Park and Recreation
City of Chanhassen
From• Todd Neils
Dugout Club and CAA Baseball/Softball
Lake Susan Scoreboard proposal project
The Chanhassen Athletic Association in conjunction with the Dugout Club would like to install a BA-618
electronic scoreboard from Daktronics and AIM Electronics, Inc for installation at Lake Susan Park. The
scoreboard would be 5' H X 14' W X 8" D with 18" LED digits The Dugout Club would dig footings as
required by specification and install steel posts to support the scoreboard The CAA and Dugout Club
will work with the City and staff to plan and coordinate installation and completion of the project
The scoreboard will have an RC-100 console to control power The console will remain in the possession
of the Chanhassen Athletic Association, however, the Association will work with neighboring
Associations or Leagues who want to purchase consoles for use by their teams.
Additionally,,the Association would hire K2 electric to run electricity from the northwest corner of the
backstop to the scoreboard Electricity would also be supplied to the two batting cages for JUGS
machines
Estimated cost
Scoreboards $5,987
Steel posts $1,000
Concrete $300
Electrical $1,500
Total cost $8,787
All funding has been approved by the Chanhassen Athletic Association Baseball/Softball Board
CC Chanhassen Baseball/Softball Board of Directors
Chanhassen Baseball/Softball Field Enhancement Committee
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Date. March 8th, 2015
To. Todd Hoffman, Director Park and Recreation
City of Chanhassen
From. Todd Neils
Dugout Club and CAA Baseball/Softball
Lake Ann Scoreboards, Field #2 and#3 proposal project
The Chanhassen Athletic Association in conjunction with the Dugout Club would like to install two BA-
2518 electronic scoreboards from Daktronics and AIM Electronics, Inc.for installation at Lake Ann Park,
Fields#2 and #3 The scoreboard would be 4' H X 9'W X 8" D with 18" LED digits The Dugout Club
would dig footings as required by specification and install steel posts to support the scoreboard The
CAA and Dugout Club will work with the City and staff to plan and coordinate installation and
completion of the project
The scoreboard will have an RC-100 console to control power The console will remain in the possession
of the Chanhassen Athletic Association, however, the Association will work with neighboring
Associations or Leagues who want to purchase consoles for use by their teams
Additionally,,the Association would hire K2 electric to run electricity from the concession stand to the
scoreboards Electricity would also be supplied to the batting cages for JUGS machines and future
lighting of cages
Estimated cost
Scoreboards $7,319
Steel posts $2,000
Electrical $4,000
Total cost $13,319
All funding has been approved by the Chanhassen Athletic Association Baseball/Softball Board
CC Chanhassen Baseball/Softball Board of Directors
Chanhassen Baseball/Softball Field Enhancement Committee
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Date March 8th, 2015
To Todd Hoffman, Director Park and Recreation
City of Chanhassen
From Todd Neils
Dugout Club and CAA Baseball/Softball
Lake Ann #1,#2,#3 Dugout concrete project
The Dugout Club proposes to remove 5" of infield mix from 6 dugouts, install pressure treated frame
and fill with gravel and concrete The DC will supply concrete from local contractor and hire
professionals to oversee and finish installation The CAA and Dugout Club will work with the City and
staff to plan and coordinate installation and completion of the project
Estimated cost
Lumber $200
Concrete $450/dugout
Professional contractor$500
Total cost $3,400
All funding has been approved by the Chanhassen Athletic Association Baseball/Softball Board.
CC Chanhassen Baseball/Softball Board of Directors
Chanhassen Baseball/Softball Field Enhancement Committee
Date March 8th, 2015
To Todd Hoffman, Director Park and Recreation
City of Chanhassen
From Todd Neils
Dugout Club and CAA Baseball/Softball
Chanhassen Recreation and Bluff Creek infield expansion project
The Dugout Club proposes to remove 6' of grass to extend all 6 fields at Chanhassen Recreation and
Bluff Creek fields. The City would be responsible for moving any sprinkler heads in to outfield Further,
the City would be responsible for removal of the dirt from area at a depth of 6" The Dugout Club would
remove grass to insure a clean edge The City will deliver infield mix to be distributed to all 6 fields This
would preferably be distributed to each field, however, Dugout Club and CAA Baseball would volunteer
to move infield mix from skating rinks The CAA and Dugout Club will work with the City and staff to
plan and coordinate installation and completion of the project
This is the most important initiative on our agenda The tournaments these enhancements support and
bring 64 teams and conservatively over 3,000 people in to the community.
All funding has been approved by the Chanhassen Athletic Association Baseball/Softball Board
CC Chanhassen Baseball/Softball Board of Directors
Chanhassen Baseball/Softball Field Enhancement Committee
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Date March 8th, 2015
To Todd Hoffman, Director Park and Recreation
City of Chanhassen
From Todd Neils
Dugout Club and CAA Baseball/Softball
Lake Ann #1,4, 5 and 6 permanent fence pegs
The Dugout Club proposes to install fence pegs at Lake Ann#1, 4, 5 and 6 for installation of temporary
fences. The Chanhassen Softball community currently installs temporary fences on the above fields to
support the tournaments hosted each time they host Installation of the pegs will streamline the
process of fence installation The cost of the pegs will be the sole responsibility of the Chanhassen
Baseball/Softball Board
CC Chanhassen Baseball/Softball Board of Directors
Chanhassen Baseball/Softball Field Enhancement Committee
I
,
Engelhardt, Karen
From: Hoffman, Todd
Sent• Friday, March 13, 2015 9 53 AM
To Engelhardt, Karen
Subject. FW March 24, 2015 Park and Recreation Commission Meeting
From. Hoffman,Todd
Sent.Tuesday, March 10, 2015 3 30 PM
To. 'Todd'
Cc.geraintp@msn.com, Cruikshank, angiequinn9l@gmail com, Ellefson, Olson Jeff; Beers,Adam, Schmieg, Dean;
Ruegemer,Jerry
Subject: RE March 24, 2015 Park and Recreation Commission Meeting
Dear Todd
Thank you for the five proposals concerning desired ball field improvements at Lake Ann Park, Lake Susan Park and the
Chanhassen Recreation Center/Bluff Creek Elementary School The projects are proposed to be part donation from the
Chanhassen Athletic Association,with requests to have a City complete a good number of tasks In order for City staff to
effectively review each proposal, thus allowing a report and recommendation to be created for submission to the Park
and Recreation Commission, we have some questions and requests for additional information For clarity I will list these
by project.
Lake Susan Scoreboard Proposal
If approved and once purchased and donated the entire system would be owned by the City
The system and controller would be available for all groups utilizing the field
Where would the controller be stored on site?
Where would the main power switch be located?
Is it confirmed that sufficient power is available at the location noted?
Does the price of the scoreboard include installation?
If not—who will install and connect the scoreboard to the power source?
Does the electrical cost include restoration of disturbed turf?
Lake Ann Scoreboards, Field#2 and#3 Proposal
If approved and once purchased and donated the two systems would be owned by the City
The systems and controllers would be available for all groups utilizing the fields
Where would the controllers be stored on site?
Where would the main power switch(s) be located?
Does the price of the scoreboards include installation?
If not—who will install and connect the scoreboards to the power source?
Does the electrical cost include restoration of disturbed turf?
Concrete is not identified in the budget.
Please identify a trenching diagram for the power runs that avoids existing improvements
Lake Ann#1,#2,#3 Dugout Concrete Proposal
Please submit a construction diagram including dimensions,finished grade height above aggregate, concrete
reinforcement plan, relief joint pattern, etc.
1
Any wood frame will deteriorate over time, exposing fasteners, creating trip hazards, etc Please identify a plan that
includes the removal of any wood forms
Chanhassen Recreation Center and Bluff Creek Elementary Ball Field Infield Expansion Proposal
Please identify a budget proposal.
The CAA would need to secure the consent of ISD 112 to complete the proposed work.
This proposal represents a significant construction project and if approved, City work crews would not be immediately
available to start work
These type of projects are typically completed mid to late summer if conditions permit.
Lake Ann Park#1,#4,#5 and#6 Fence Pegs
The Department does not support a plan to install "permanent" fence pegs. They would pose an attractive nuisance, be
damaged by field maintenance equipment, are prone to disappear and difficult to maintain over time
We recommend that a peg less fence design be utilized
Please respond and submit noted plans and diagrams as additional information is secured In the event that this
response process extends past the end of this week—I will tentatively re-schedule this item for consideration at the
April Park and Recreation Commission meeting Thank you again for submitting these proposals and thanks for all your
work in the community!
Sincerely
Todd Hoffman
City of Chanhassen
Park and Recreation Director
952-227-1129 d
612-490-4405 m
thoffman@ci chanhassen.mn.us
P 0 Box 147
7700 Market Boulevard
Chanhassen, MN 55317
From:Todd [mailto•coachtneils@hotmail corn]
Sent: Monday, March 09, 2015 12 40 PM
To• Hoffman,Todd
Cc•geraintp@msn.com, Cruikshank, angiequinn9l@gmail.com, Ellefson, Olson Jeff
Subject: RE. March 24, 2015 Park and Recreation Commission Meeting
Todd,
Here is the proposed document you requested for inclusion in the Park and Recreation Commission
packet. The titling is appropriate for new business I am including members of the facilities committee, Ted
Ellefson, President of CAA Baseball/Softball and Jeff Olson, President of the Dugout Club on my response
Todd
2
From•thoffman@ci chanhassen.mn.us
To• coachtneils@hotmail.com
Subject. March 24, 2015 Park and Recreation Commission Meeting
Date. Tue, 3 Mar 2015 20.30 22 +0000
Dear Todd
Thank you for attending the February 24th Park and Recreation Commission meeting to discuss proposed
athletic facility enhancements We are finalizing the March 24, 2015 Park and Recreation Commission
agenda. I have included an item entitled "Chanhassen Athletic Association Proposed Donation of Ball Field
Enhancements" under new business. Please let me know if this title appropriately describes your request In
the event that it does—please submit the associations complete proposal no later than Monday, March Stn
Thank you
Todd Hoffman
City of Chanhassen
Park and Recreation Director
952-227-1129 d
612-490-4405 m
thoffman@ci.chanhassen.mn us
P.O. Box 147
7700 Market Boulevard
Chanhassen, MN 55317
3
Lake Susan Scoreboard Proposal
If approved and once purchased and donated the entire system would be owned by the City
The system and controller would be available for all groups utilizing the field
Where would the controller be stored on site?
Because the City will own the system, it is up to the City to provide that location The
Chanhassen Athletic Association would purchase an additional console in an effort to insure the
Association has continued access for its teams
Where would the main power switch be located?
At power source, northwest corner of backstop.
Is it confirmed that sufficient power is available at the location noted?
Per conversation with electrician, power from northwest corner of backstop is sufficient power
source for scoreboard Confirmation of this will occur after hiring contractor The full intent will be to
work with the City to insure that the run is within their guidelines and approval
Updated information will be supplied when response is received from electrician if it changes
Does the price of the scoreboard include installation?
Yes
If not—who will install and connect the scoreboard to the power source?
Does the electrical cost include restoration of disturbed turf?
Trenching for line will require minimum restoration of turf. The Association will incur any
reasonable additional costs necessary to restore turf to standard
Updated information will be supplied when response is received from electrician if it changes
Lake Ann Scoreboards, Field#2 and#3 Proposal
If approved and once purchased and donated the two systems would be owned by the City
The systems and controllers would be available for all groups utilizing the fields
Where would the controllers be stored on site?
Because the City will own the system, it is up to the City to provide that location The
Chanhassen Athletic Association would purchase an additional console in an effort to insure the
Association has continued access for its teams.
Where would the main power switch(s) be located?
Noted in approximate power run in initial proposal
Does the price of the scoreboards include installation?
Yes
If not—who will install and connect the scoreboards to the power source?
Does the electrical cost include restoration of disturbed turf?
Trenching for line will require minimum restoration of turf The Association will incur any
reasonable additional costs necessary to restore turf to standard
Updated information will be supplied when response is received from electrician if it changes.
Concrete is not identified in the budget
Concrete would piggy back on concrete dugout proposal
Please identify a trenching diagram for the power runs that avoids existing improvements
A diagram has been submitted Until approval, the Association did not find it necessary to
contact electrical contractor to identify electrical run. The full intent will be to work with the City to
insure that the run is within their guidelines and approval
Updated information will be supplied when response is received from electrician if it changes.
Lake Ann#1,#2,#3 Dugout Concrete Proposal
Please submit a construction diagram including dimensions,finished grade height above aggregate,
concrete reinforcement plan, relief joint pattern, etc.
Finished grade will be at height of aggregate As stated in the proposal,the Association would
dig down 5", intall pressure treated framing, fill with stone and pour concrete As also stated in the
proposal a professional in the concrete industry will be hired to provide relief joint if necessary and
consult for proper installation
Any wood frame will deteriorate over time, exposing fasteners, creating trip hazards, etc. Please
identify a plan that includes the removal of any wood forms.
If City requires removal of forms, framing will be 6" within dugout posts to insure removal and
aggregate removed from dugout will be used to fill cavity created by removal of forms
• • •
Existing dugout posts
Form
• • •
Chanhassen Recreation Center and Bluff Creek Elementary Ball Field Infield Expansion Proposal
Please identify a budget proposal
There is no cost associated Volunteer labor to move dirt, aggregate,grass is only cost to
Association
The CAA would need to secure the consent of ISD 112 to complete the proposed work.
The Association will work with ISD 112 for approval to work on Bluff Creek fields#3-6 Thank
you for bringing that to our attention at the Park and Recreation meeting dated 2/24
This proposal represents a significant construction project and if approved, City work crews would not
be immediately available to start work
These type of projects are typically completed mid to late summer if conditions permit.
While this may be the case, the Association is requesting that work be completed by 5/31/15 at
the 2 fields in which the City is responsible This will give the Association just enough time to prepare
for the first of 2 tournaments in which over 3,000 people come in to the City We expect to field
between 24-32 teams at the first tournament on June 5-7. The Association is willing to commit as many
volunteer hours necessary to complete the project and will work with the City to accomplish this task
Lake Ann Park#1,#4,#5 and#6 Fence Pegs
The Department does not support a plan to install "permanent" fence pegs
They would pose an attractive nuisance, be damaged by field maintenance equipment, are prone to
disappear and difficult to maintain over time
The pegs are installed at grade or just below so they are not visible We are not sure what an
"attractive nuisance" is in this context Because pegs are placed at grade they are no more intrusive
than sprinkler heads and actually sit lower Please see attached website for product information
We recommend that a peg less fence design be utilized.
Engelhardt, Karen
From: Hoffman, Todd
Sent: Friday, March 13, 2015 9 53 AM
To Engelhardt, Karen
Subject FW March 24, 2015 Park and Recreation Commission Meeting
From:Todd [mailto.coachtneils@hotmail com]
Sent.Thursday, March 12, 2015 9 15 AM
To. Hoffman,Todd
Subject: RE March 24, 2015 Park and Recreation Commission Meeting
Todd
I did not include the link for the pegs
http.//www.sportskids com/superstore/Softball/Field+Equipment/Fencing/p_1481589/SmartPole+Ground+Sock
ets html7mktid=froogle&ovchn=FRO&ovtac=CMP&ovcpn=Softball&ovcrn=1481589-
SmartPole+Ground+Sockets
Todd
From. thoffman@ci chanhassen mn.us
To coachtneils@hotmail.com
CC. geramtp@msn.com, dennis cruikshank@gmail.com, angiequinn9l@gmail com,
theodore.ellefson@gmail corn,dao@biz-lit.com; ABeers@ci chanhassen.mn.us,
dschmieg@ci chanhassen.mn.us,jruegemer@ci chanhassen.mn us
Subject. RE. March 24, 2015 Park and Recreation Commission Meeting
Date. Thu, 12 Mar 2015 13 23.36 +0000
Dear Todd
Thank you for this additional information—it will assist us as staff prepares a recommendation for the Park and
Recreation Commission to consider See you soon and enjoy the warm weather—ball field season will be here soon!
Sincerely
Todd Hoffman
City of Chanhassen
1
Park and Recreation Director
952-227-1129 d
612-490-4405 m
thoffman@ci chanhassen mn.us
P 0 Box 147
7700 Market Boulevard
Chanhassen, MN 55317
From•Todd [mailto•coachtneils@hotmail.com]
Sent:Thursday, March 12, 2015 8 03 AM
To: Hoffman,Todd
Cc: geraintp@msn corn, Cruikshank, angiequinn9l@gmail corn, Ellefson, Olson Jeff, Beers,Adam; Schmieg, Dean,
Ruegemer,Jerry
Subject. RE March 24, 2015 Park and Recreation Commission Meeting
Todd,
Here are the responses to questions Please let me know if clarification is needed.
Todd
From• thoffman@ci chanhassen.mn us
To coachtneils@hotmail corn
CC. geraintp@msn corn, dennis cruikshank@gmail corn, angiequinn9l@gma,l corn,
theodore.ellefson@gmail corn, jao@biz-lit corn, ABeers@ci.chanhassen mn us,
dschmieg@ci chanhassen.mn.us; iruegemer@ci.chanhassen mn us
2
Subject. RE. March 24, 2015 Park and Recreation Commission Meeting
Date. Tue, 10 Mar 2015 20.30.21 +0000
Dear Todd
Thank you for the five proposals concerning desired ball field improvements at Lake Ann Park, Lake Susan Park and the
Chanhassen Recreation Center/ Bluff Creek Elementary School The projects are proposed to be part donation from the
Chanhassen Athletic Association, with requests to have a City complete a good number of tasks In order for City staff to
effectively review each proposal, thus allowing a report and recommendation to be created for submission to the Park
and Recreation Commission, we have some questions and requests for additional information For clarity I will list these
by project
Lake Susan Scoreboard Proposal
If approved and once purchased and donated the entire system would be owned by the City
The system and controller would be available for all groups utilizing the field
Where would the controller be stored on site?
Where would the main power switch be located?
Is it confirmed that sufficient power is available at the location noted?
Does the price of the scoreboard include installation?
If not—who will install and connect the scoreboard to the power source?
Does the electrical cost include restoration of disturbed turf?
Lake Ann Scoreboards, Field#2 and#3 Proposal
If approved and once purchased and donated the two systems would be owned by the City
The systems and controllers would be available for all groups utilizing the fields
Where would the controllers be stored on site?
Where would the main power switch(s) be located?
Does the price of the scoreboards include installation?
If not—who will install and connect the scoreboards to the power source?
Does the electrical cost include restoration of disturbed turf?
3
Concrete is not identified in the budget
Please identify a trenching diagram for the power runs that avoids existing improvements.
Lake Ann#1,#2,#3 Dugout Concrete Proposal
Please submit a construction diagram including dimensions,finished grade height above aggregate,concrete
reinforcement plan, relief joint pattern, etc
Any wood frame will deteriorate over time, exposing fasteners, creating trip hazards, etc. Please identify a plan that
includes the removal of any wood forms
Chanhassen Recreation Center and Bluff Creek Elementary Ball Field Infield Expansion Proposal
Please identify a budget proposal
The CAA would need to secure the consent of ISD 112 to complete the proposed work
This proposal represents a significant construction project and if approved, City work crews would not be immediately
available to start work
These type of projects are typically completed mid to late summer if conditions permit
Lake Ann Park#1,#4,#5 and#6 Fence Pegs
The Department does not support a plan to install "permanent" fence pegs They would pose an attractive nuisance, be
damaged by field maintenance equipment, are prone to disappear and difficult to maintain over time.
We recommend that a peg less fence design be utilized
Please respond and submit noted plans and diagrams as additional information is secured In the event that this
response process extends past the end of this week—I will tentatively re-schedule this item for consideration at the
April Park and Recreation Commission meeting Thank you again for submitting these proposals and thanks for all your
work in the community!
Sincerely
Todd Hoffman
City of Chanhassen
4
Park and Recreation Director
952-227-1129 d
612-490-4405 m
thoffman@ci chanhassen mn us
PO Box 147
7700 Market Boulevard
Chanhassen, MN 55317
From:Todd [mailto coachtneils@hotmail corn]
Sent: Monday, March 09, 2015 12 40 PM
To. Hoffman, Todd
Cc.geraintp@msn corn; Cruikshank, angiequinn91@email corn; Ellefson, Olson Jeff
Subject. RE March 24, 2015 Park and Recreation Commission Meeting
Todd,
Here is the proposed document you requested for inclusion in the Park and Recreation Commission
packet The titling is appropriate for new business I am including members of the facilities committee, Ted
Ellefson, President of CAA Baseball/Softball and Jeff Olson, President of the Dugout Club on my response.
Todd
From thoffman@ci.chanhassen.mn us
To. coachtneils@hotmail com
5
Subject• March 24, 2015 Park and Recreation Commission Meeting
Date• Tue, 3 Mar 2015 20.30.22 +0000
Dear Todd
Thank you for attending the February 24th Park and Recreation Commission meeting to discuss proposed
athletic facility enhancements We are finalizing the March 24, 2015 Park and Recreation Commission
agenda I have included an item entitled "Chanhassen Athletic Association Proposed Donation of Ball Field
Enhancements" under new business Please let me know if this title appropriately describes your request. In
the event that it does—please submit the associations complete proposal no later than Monday, March 9th
Thank you
Todd Hoffman
City of Chanhassen
Park and Recreation Director
952-227-1129 d
612-490-4405 m
thoffman@ci chanhassen.mn.us
P.O. Box 147
7700 Market Boulevard
Chanhassen, MN 55317
6