CC Staff Report 04-13-2015 MEMORANDUM
CITY OF TO• Todd Gerhardt, City Manager
CHANHASSENFROM• Kate Aanenson, AICP, Community Development Director
7700 Market Boulevard
DATE• April 13, 2015
PO Box 147
Chanhassen,MN 55317
SUBJ Adopt Resolution Ordering the Update to the AUAR, 2005 MUSA
Area, and Approve Professional Services Agreements
Administration
Phone 952.2271100
Fax 952 2271110
PROPOSED MOTION
Building Inspections
Phone 952 2271180 "The Chanhassen City Council adopts a Resolution ordering the Update to the
Fax 952 2271190 Alternative Urban Areawide Review (AUAR) for the 2005 MUSA Area, and
Engineering approves professional services agreements with Hoisington Koegler Group Inc
Phone 952.2271160 and Kimley-Horn and Associates, Inc "
Fax 952 2271170
City Council approval of requires a simple majority vote of City Council
Finance
Phone 952.2271140
Fax 952 2271110 After conceptual PUD was given to the Lifestyle Center at the March 9, 2015 City
Council meeting, staff was directed to prepare a resolution ordering the update to the
Park&Recreation AUAR Attached for approval are two professional services agreements, one from
Phone 952 2271120
Fax 952 2271110 Hoisington Koegler Group Inc. (HKgi) in the amount of$39,000 for land use
planning, document preparation, project management and public engagement, and
Recreation Center one from Kimley-Horn &Associates in the amount of$51,960 for engineering
2310 Coulter Boulevard services (traffic, sanitary sewer, potable water and storm water)
Phone 952 2271400
Fax 952 2271404 While the city is the Regulatory Governmental Unit(RGU) assigned with the
Planning& responsibility for conducting the AUAR, the developer, Level 7 Development, is
Natural Resources responsible for paying for the AUAR update.
Phone 952 2271130
Fax 952 2271110
1 Resolution
Public Works 2. Hoisington Koegler Group Inc Professional Services Agreement.
7901 Park Place
Phone 952 2271300 3 Kimley-Horn and Associates, Inc. Professional Services Agreement
Fax 952 2271310
g\plan\2015 planning cases\2015-05 lifestyle center\auar\cc staff report 04-13-2015 docx
Senior Center
Phone 952 2271125
Fax 952 2271110
Website
www ci chanhassen mn us
Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
CITY OF CHANHASSEN
CARVER COUNTY AND HENNEPIN COUNTIES MINNESOTA
DATE: April 13,2015 RESOLUTION NO: 2015-
MOTION BY: SECONDED BY:
RESOLUTION ORDERING UPDATE TO THE
ALTERNATIVE URBAN AREA WIDE REVIEW (AUAR) FOR THE
2005 METORPOLITIAN URBAN SERVICES AREA
WHEREAS, on August 11, 2003 the City of Chanhassen, acting as the official Responsible
Governmental Unit(RGU), approved Resolution 2003-70, an order for review requesting the initiation
of an AUAR for the 2005 MUSA, and
WHEREAS, on December 8, 2003 the City Council adopted a Final AUAR Environment
Analysis Document and Mitigation Plan in the 2005 MUSA, and
WHEREAS, in November 10, 2008 the city adopted the 2030 Comprehensive Plan; and
WHEREAS, a significant amount of development has occurred in the AUAR area but there are
vacant parcels, most significantly 118 acres with a land use designation of either office or regional
commercial designated in the 2030 Comprehensive Plan, and
WHEREAS, the City of Chanhassen is the Responsible Governmental Unit (RGU) assigned
with the responsibility of conducting the AUAR, and
WHEREAS, Minnesota Administrative Rule 4410 3610 requires that AUARs be updated every
five years unless development has occurred and land use and densities have changed since 2003, and
WHEREAS, the project area included approximately 600 acres within the City that is generally
bound by Lyman Boulevard on the north, Audubon Road on west, Pioneer Trail on the south, and
Powers Boulevard on the east, project area on the attached map shown as Exhibit A, and
WHEREAS, the anticipated nature, location and intensity of projected future development is
consistent with the development pattern stipulated in the current comprehensive plan.
NOW, THEREFORE, BE IT RESOLVED that the City of Chanhassen adopts the Order for
Review for the update to the 2005 Chanhassen AUAR
ATTEST:
Todd, Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT
g\plan\2015 planning cases\20I5-05 lifestyle center\auar\resolution.docx
Exhibit A
2005 AUAR Project Area
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i
PROFESSIONAL SERVICES AGREEMENT
AGREEMENT made this 13th day of April, 2015, by and between the CITY OF
CHANHASSSEN, a Minnesota municipal corporation("City") and HKgi.
IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES
AGREE AS FOLLOWS:
1. CONTRACT DOCUMENTS. The Contract consists of the followmg documents. In the
event of conflict among the documents the conflict shall be resolved by the order in which they are listed
with the document listed first having the first priority and the document listed last having the last priority
A This Professional Services Agreement
B. HKgi proposal for 2005 AUAR Update dated March 25,2015
C Fee Schedule dated March 25,2015
2. SCOPE OF SERVICES. The City retains HKgi to provide the professional services
described in the Contract Documents
3 COMPENSATION. HKgi shall be paid by the City on an hourly basis in accordance with
the Fee Schedule, attached hereto as Exhibit "A", but not to exceed $39,000 including reimbursables The
not-to-exceed fees shall not be adjusted if the estimated hours to perform a task, the number of estimated
required meetings or any other estimate or assumption is exceeded except for as provided under section
5 below The City will normally make payment within 35 days of receipt of a properly itemized invoice
4 COMPLETION DATE. HKgi must complete the services specified in the Contract
Documents on or before November 1,2015.
5 CHANGE ORDERS All change orders, regardless of amount, must be approved in
advance and in writing by the City. No payment will be due or made for work done in advance of such
approval
6 DOCUMENTS. The City shall be the owner of all documents, reports, studies, analysis
and the like prepared by HKgi in conjunction with this contract
7 COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, HKgi shall abide by all statutes, ordinances, rules and regulations pertaimng to the provisions of
services to be provided.
8. STANDARD OF CARE. HKgi shall exercise the same degrees of care, skill, and
diligence in the performance of the services as is ordinarily possessed and exercised by a professional
HKgi under similar circumstances No other warranty, expressed or implied, is included in this
Agreement. City shall not be responsible for discovering deficiencies in the accuracy of HKgi's
services
1
9 INDEMNIFICATION. HKgi shall indemnify and hold harmless the City, its officers,
agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs
and attorney's fees, arising out of or by reason of the execution or performance of the work or services
provided for herein and further agrees to defend at its sole cost and expense any action or proceeding
commenced for the purpose of asserting any claim of whatsoever character arising hereunder.
10. INSURANCE. HKgi shall secure and maintain such insurance as will protect HKgi from
claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury,
death, or property damage which may arise from the performance of services under this Agreement Such
insurance shall be written for amounts not less than.
Commercial General Liability $1,000,000 each occurrence/aggregate
Automobile Liability $1,000,000 combined single limit
Excess/Umbrella Liability $2,000,000 each occurrence/aggregate
The City shall be named as an additional insured on the general liability and umbrella policies.
HKgi shall secure and maintain a professional liability insurance policy. Said policy shall insure
payment of damages for legal liability arising out of the performance of professional services for the City,
in the insured's capacity as HKgi, if such legal liability is caused by a negligent act, error or omission of the
insured or any person or organization for which the insured is legally liable The policy shall provide
minimum limits of$1,000,000 with a deductible maximum of$100,000
Before commencing work HKgi shall provide the City a certificate of insurance evidencing the
required insurance coverage in a form acceptable to City
11 INDEPENDENT CONTRACTOR. The City hereby retains HKgi as an independent
contractor upon the terms and conditions set forth in this Agreement. HKgi is not an employee of the City
and is free to contract with other entities as provided herein HKgi shall be responsible for selecting the
means and methods of performing the work HKgi shall furnish any and all supplies, equipment, and
incidentals necessary for HKgi's performance under this Agreement City and HKgi agree that HKgi shall
not at any time or in any manner represent that HKgi or any of HKgi's agents or employees are in any
manner agents or employees of the City HKgi shall be exclusively responsible under this Agreement for
HKgi's own FICA payments, workers compensation payments, unemployment compensation payments,
withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to
be paid by law or regulation
12. SUBCONTRACTORS. HKgi shall not enter into subcontracts for services provided under
this Agreement without the express written consent of the City HKgi shall comply with Minnesota
Statute § 471 425 HKgi must pay Subcontractor for all undisputed services provided by Subcontractor
within ten days of HKgi's receipt of payment from City HKgi must pay interest of 1 5 percent per
month or any part of a month to Subcontractor on any undisputed amount not paid on time to
2
Subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100 or more
is $10
13. ASSIGNMENT. Neither party shall assign this Agreement, nor any interest ansing herein,
without the written consent of the other party.
14 WAIVER. Any waiver by either party of a breach of any provisions of this Agreement
shall not affect,in any respect,the validity of the remainder of this Agreement
15 ENTIRE AGREEMENT. The entire agreement of the parties is contained herein This
Agreement supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating to the
subject matter hereof Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in wntmg and duly signed by the parties, unless otherwise
provided herein
16. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be
in the District Court of the State of Minnesota for Carver County
17 COPYRIGHT. HKgi shall defend actions or claims charging infringement of any
copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied
by it, and it shall hold harmless the City from loss or damage resulting there from
18 PATENTED DEVICES, MATERIALS AND PROCESES. If the contract requires, or
HKGI desires, the use of any design, devise, matenal or process covered by letters, patent or copyright,
trademark or trade name, HKgi shall provide for such use by suitable legal agreement with the patentee
or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or
filed as noted, HKgi shall indemnify and hold harmless the City from any and all claims for
infringement by reason of the use of any such patented designed, device, material or process, or any
trademark or trade name or copyright in connection with the services agreed to be performed under the
contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees
that result from any such infringement
19. RECORDS. HKgi shall maintain complete and accurate records of time and expense
involved in the performance of services.
20 MINNESOTA GOVERNMENT DATA PRACTICES ACT. HKgi must comply with
the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data
provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used,
maintained, or disseminated by HKgi pursuant to this Agreement. HKgi is subject to all the provisions of
the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota
Statutes Section 13 08, as if it were a government entity In the event HKgi receives a request to release
data, HKgi must immediately notify City. City will give HKgi instructions concerning the release of the
data to the requesting party before the data is released HKgi agrees to defend, indemnify, and hold City, its
officials, officers, agents, employees, and volunteers harmless from any claims resulting from HKgi's
3
officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful
disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or
termination of this Agreement
21. TERMINATION OF THE AGREEMENT. The City may terminate this Agreement or
any part thereof at any time, upon written notice to HKgi, effective upon delivery including delivery by
facsimile or email. In such event, HKgi will be entitled to compensation for work performed up to the
date of termination based upon the payment terms of this Agreement
CITY OF CHANHASSSEN HKgi
BY BY
Denny Laufenburger,Mayor Brad Scheib,Vice President
Dated , 2015 Dated , 2015
AND.
Todd Gerhardt, City Manager
Dated. , 2015
g\plan\2015 planning cases\2015-05 hfestyle center\professional services_-_chanhassen hkgi.doc
4
MEMORANDUM Hoisington Koegler Group Inc.
To. Kate Aanenson, Community Development Director
From: Brad Scheib,AICP,Vice President
Subject Proposal to perform an AUAR Update
Date: 25 March 2015
Thisro osal is made in collaboration with Kimley-Horn Associates Inc.p p y n (KHA). KHA will provide expertise
relative to traffic, sanitary sewer, potable water, and storm sewer systems per the attached work order.
Hoisington Koegler Group Inc.will provide land use planning, document preparations, project
management, and public engagement assistance The following key tasks are proposed•
1 Update development scenarios. Hoisington Koegler Group Inc. (HKGi)will utilize the
development scenarios updated in April of 2012 as a starting point for the updated AUAR These
scenarios will be revised to reflect three alternatives described as follow:
• One alternative will closely match development proposed by Level 7 Development LLC for
approximately 80 acres(parcel 250230500 and parcel 250230300) located on the
northeast corner of the 2005 AUAR project area.
• A second alternative will reflect a "highest impact"scenario likely to include a greater
concentration of office development
• A third scenario will be derived based on input provided through a "visioning"session to
be facilitated by SRF Consulting Group on behalf of the City of Chanhassen.
Development and public improvements that have been completed since the original AUAR was
completed will be documented, quantified, and added to the development scenarios as existing
conditions and background data Table 7 1 Project magnitude will be updated using a
comprehensive GIS database as the source data
The following meetings will be conducted as part of task 1
a Two workshops with City Staff• one to confirm development scenarios and
assumptions and a second workshop to review resultant environmental impacts
(traffic and infrastructure focus)
b Two workshops with Level 7 Development LLC. one to confirm development
scenarios and assumptions and a second workshop to review resultant
environmental impacts(traffic and infrastructure focus).
c. One meeting with other affected key property owners to inform them of the
project update and to confirm development scenarios.
d. Two workshops with elected/appointed officials• one to confirm development
scenarios and assumptions and a second to review resultant environmental
impact(traffic and infrastructure focused)
123 North Third Street,Suite 100,Minneapolis,MN 55401-1659
Ph(612)338-0800 Fx(612)338-6838 www hkgi corn
Direct(612)252-7122 Email Brad@hkgi corn
Chanhassen 2005 AUAR Update-Proposal
25 March 2015
Page 2
e. A neighborhood/community workshop to present development scenarios and
resultant environmental impact analysis(traffic and infrastructure focused).
Task 1-Key Deliverables we will prepare a summary presentation for task 1 supported by
technical memorandums that will provide the content for updates to questions 6, 7,9,21 and
28 This summary will be the tool/mechanism to present the concepts and related evaluation
to the various stakeholder groups listed above.
2. Review and Redline The current AUAR document: HKGi will review and update the remaining
sections of the AUAR as needed.One workshop with City Staff is envisioned as part of Task 2.
Task 2-Key Deliverables Fully updated AUAR document for circulation to key agencies
3. Review and Update The current mitigation plan:HKGi will review, mitigation strategies that have
been completed and re-evaluate existing mitigation strategies based on the modified
development scenario(s) New mitigation strategies will be established as appropriate One
workshop will be facilitated with City Staff via phone/web conference
Task 3-Key Deliverables.Updated Mitigation Strategies memo.
4 Facilitate formal review process The draft updated document will undergo a 30-day public
notice period during which comments will be received The draft updated document will then be
revised to address the comments received The finalized updated AUAR and mitigation plan will
be distributed for final review. If no objections are filed by any state agency or other party within
10 days,the documents will be adopted by the City of Chanhassen as the RGU. If objections are
filed, resolution will be attempted or the Minnesota Environment Quality Board(EQB)will make a
determination of adequacy
We envision one staff workshop to review comments received.This workshop may be facilitated
via phone/web conference.We will conduct a public hearing as required by state statutes to
present the final AUAR for consideration by the City Council.
Task 4-Key Deliverables Distribution of draft plan documents(in electronic form),
facilitation of agency review,and preparation of responses to comments (Note if responses
to comments are overly complex, HKGi will evaluate level of effort and request additional
budget as necessary)
5. Meetings and Project Management:HKGi will work with City staff to facilitate necessary
meetings in the update process. HKGi assumes frequent communications and correspondence
with City staff in the updating of this AUAR.These communications will occur primarily via phone
or web based conference. We assume roughly 2 hours per month over a 6 month time frame for
this meetings and project management related work.
Chanhassen 2005 AUAR Update-Proposal
25 March 2015
Page 3
AUAR update Schedule. It is anticipated that this update will take approximately six to seven months to
complete from notice to proceed.The Following is a general sequence of tasks
1 April—conduct background data collection and analysis
2. April—workshop with Level 7 Development Company to understand development plans(1b)
3 April/May—meeting with other key property owners to discuss process and concepts(1c)
4. May/June—workshop with City Staff(and SRF)to confirm development assumptions and
concepts(la)
5. June—workshop with elected/appointed officials to confirm concepts(1d)
6. June—firm up development concepts and conduct environmental impact analysis
7 June—begin updating AUAR text
8. July —workshop with City Staff to review analysis of environmental impacts (1a)
9 July—workshop with Level 7 Development Company to review analysis and environmental
impacts (lb)
10 July—workshop with elected and appointed officials to review analysis and environmental
impacts(1d)
11 July—lunch presentation to chamber and business community(1f)
12 July/August—neighborhood/community workshop (1e)
13. August—complete updates to AUAR text and Mitigation strategies
14 August/September —complete formal AUAR review process
15 September/October—Approve AUAR
AUAR update budget proposal.the above tasks will be completed for a fee of not to exceed$39,000
including expenses It is assumed that expenses will be limited to mileage, plotting of presentation
summary boards,and reproduction of draft documents. For this level of project,we estimate expenses at
approximately$2,000,the bulk of which is with reproducing draft and final AUAR documents.This
expense may be minimized by utilizing electronic PDF documents for distribution where accepted
Attached to this proposal is a work order proposed from Kimley-Horn Associates for transportation,
infrastructure,and stormwater services. Kimley-Horn Associates will contract directly with the city for this
work The total fee estimate with HKGi and Kimley-Horn is estimated at$90,960.
INDIVIDUAL PROJECT ORDER(IPO)NUMBER 26(TWENTY-SIX)
Describing a specific agreement between Kimley-Horn and Associates, Inc ("Consultant"),and the City of
Chanhassen("Client")in accordance with the terms of the Agreement for Professional Services dated March 3,
2003,which is incorporated herein by reference
Identification of Project 2014 Update-2005 MUSA Area AUAR
General Category of Services AUAR Update
Specific Scope of Basic Services Provide engmeering services to update engineermg portions of the Chanhassen
2005 MUSA Area AUAR document as described m the attached Scope of
Services(Exhibit A)
Additional Services if Required None identified at this time
Deliverables Narrative text and figures to be mcorporated into AUAR Update document by
Hoisington Koegler Group,Inc
Method of Compensation To be billed on an hourly(cost plus)basis as detailed m the attached Estimated
Costs summary(Exhibit B)
Schedule See attached Project Schedule(Exhibit C)
Special Terms of Compensation- None
Other Special Terms of
Individual Project Order None
ACCEPTED
CITY OF CHANHASSEN KIMLEY-HORN AND ASSOCIATES,INC
BY BY
TITLE TITLE
DATE- DATE
EXHIBIT A
SCOPE OF SERVICES
INDIVIDUAL PROJECT ORDER(IPO)NO 26
2014 UPDATE -2005 MUSA AREA AUAR
As a part of the 2014 update of the Chanhassen 2005 MUSA Area Alternative Urban Areawide
Review(AUAR),the City of Chanhassen has requested a proposal from Kenley-Horn and
Associates ("KHA")to update the engineering portions of the 2005 MUSA Area AUAR The
2005 MUSA Area AUAR is being updated to reflect current conditions and proposed changes to
the future development scenanos evaluated m the AUAR. The followmg is a summary of our
proposed scope of work for the AUAR update.
1. Review Proposed Development Changes
• Review the three development scenarios developed by Hoismgton Koegler Group,
Inc. (HKGi) for the easterly portion of the AUAR project area
2 Update Traffic Study/Transportation Plan
• Update existing conditions narrative and figures
• Perform field counts of existing traffic (AM/PM peak weekday)at seven intersections
• Perform tnp generation/distrbution/assignment modeling for the three proposed
development scenarios
• Analyze traffic impacts for existing conditions, the no-build scenario,and the three
proposed development scenarios
• Analyze traffic-related noise and air quality. The noise discussion will focus on
traffic volume mcreases being at a level that will result in imperceptible noise level
changes to adjacent properties Air quality will use MnDOT's screening
methodology No detailed modelmg is expected or mcluded in our proposed scope of
work.
• Review pedestrian crossings and connections to parks,trails,and open space areas.
• Develop impact mitigation measures and transportation improvement
recommendations
3. Update Sanitary Sewer and Public Water Supply Plans
• Update existing conditions narrative and figures
• Review current City of Chanhassen Comprehensive Sanitary Sewer System Plan
• Review current City of Chanhassen Water System Master Plan
• Analyze the three development scenarios to determine projected flow/demand rates
and impacts to municipal utility infrastructure
• Develop impact mitigation measures and utility infrastructure improvement
recommendations
4 Update Storm Water Management Plan
• Update existing conditions narrative and figures
• Review current City of Chanhassen Surface Water Management Plan and NPDES
MS4 Storm Water Pollution Prevention Plan(SWPPP)
• Analyze the three development scenarios to determine likely storm water
management requirements related to construction of the remainder of the public trunk
roadway through the easterly portion of the AUAR project area
• Develop impact mitigation measures and recommendations
5 Update Mitigation Section of AUAR related to the above plans
• Develop narrative of necessary mitigation improvements related to
traffic/transportation, sanitary sewer, public water supply, and storm water
management based on the proposed development scenarios
6 Meetings
• We have assumed attendance at the following meetings.
o Two City Council meetings
o Two meetings with Level 7 Development LLC
o One meeting with key property owners in the project area
o One public open house meetmg
o Three agency(MnDOT, Carver County, etc.) meetings
o Four meetings with the City and/or HKGi
• We understand that the City is contracting with SRF to complete a visioning process
for the project area We have assumed that we will not be participating in any of the
meetings for this process
Our Scope of Work does not include any of the following services.
• Topographic surveys
• Updates to other sections of the AUAR
• Air quality or noise modeling
EXHIBIT B
ESTIMATED COSTS
INDIVIDUAL PROJECT ORDER (IPO) NO. 26
2014 UPDATE - 2005 MUSA AREA AUAR
Kimley-Horn proposes to perform all services for the project on an hourly (cost plus) basis using
our current standard hourly rate schedule. The following is a summary of our estimated costs for
the project.
Work Task
Estimated Fee
1. Review Proposed Development Changes
$ 1,410
2. Update Traffic Study/Transportation Plan
$ 21,490
3. Update Sanitary Sewer and Public Water Supply Plans
$ 5,220
4. Update Storm Water Management Plan
$ 7,680
5. Update AUAR Mitigation Section
$ 3,560
6. Meetings
t 9 600
Subtotal
$ 48,960
Reimbursable Expenses
$ 3,000
Total Estimated Cost
$ 51,960
Our total estimated cost for the Scope of Work included as a part of this IPO is, therefore,
$51,960 including all labor and reimbursable expenses.
EXHIBIT C
SCHEDULE
INDIVIDUAL PROJECT ORDER (IPO) NO 26
2014 UPDATE - 2005 MUSA AREA AUAR
Work will be completed based on a schedule agreed upon with the City and HKGi. It is our
understanding that a tentative schedule for the project is to start the work in April 2015 with a
project duration of approximately four to six months