H-1a. 2015 Easter Egg Candy Hunt Evaluation MEM ORANDUM
CITY OF TO: Jerry Ruegemer, Recreation Superintendent
CHANHASSEN
FROM: Katie Favro, Program Specialist X"
7700 Market Boulevard
PBox 147 DATE: April 28, 2015
Chanhassen,MN 55317
SUBJ: 2015 Easter Egg Candy Hunt Evaluation
Administration
Phone 952 2271100 The 32nd annual Easter Egg Candy Hunt was held on Saturday, April 4 at City Center
Fax 952 2271110
Park Four hundred and sixty five(465) kids registered, which was 12%higher than
Building Inspections last year. There were 182 pre-registered participants (+5%) and 283 day of
Phone 952 2271180 registrations (+ 17%) Staff believes it was a very successful event with over 1,000
Fax 952 2271190 people in attendance.
Engineering
2271 All participants received a candy bag with a door prize ticket and some small prizes
Phone 952 2271160
Fax 952 2271170 Kids were divided into three age groups for the candy hunt 3 and under, 4-7, and
8-12 Each age group had its own designated area for hunting candy,which created
Finance an environment that was safe for all participants.
Phone 952 2271140
Fax 952 2271110 Upon completion of the candy hunt, all participants gathered for the door prize
drawings. A total of 21 prizes valued at $975 00 were given away Prizes included
Park&Recreation toy baskets and gift certificates donated by the 2015 Community Event Sponsors.
Phone 952 2271120
Fax 952 2271110
A total of 163 coloring contest entries (+9%)were submitted, which were judged and
Recreation Center awarded prizes by each age group Each winner was awarded a gift basket courtesy
2310 Coulter Boulevard of ABC &Toy Zone of Chanhassen. This continues to be an attractive part of the
Phone 952 2271400 event for many participants
Fax 952 2271404
Planning& To help market the event, flyers and coloring sheets were inserted into the
Natural Resources Chanhassen Villager and available at City Hall and Recreation Center.
Phone 952 2271130
Fax 952 2271110 Like all community events, volunteers were vital to the Easter Egg Candy Hunt's
success The Chanhassen High School Key Club and members of the Chanhassen
Public Works Fire Department were a tremendous help with clean up, candy distribution, wearing
7901 Park Place the bunny costume and processing registrations Volunteers truly make the
Phone 952 2271300
Fax 952 2271310 community events special for everyone.
Senior Center Recommendations for 2015
Phone 952 2271125 ➢ Purchase another pop-up tent and have an area for pre-registered participants
Fax 952 2271110 ➢ Continue a relationship with the Chanhassen Fire Department
➢ Investigate the merits of making it a free event with a few title sponsors
Website ➢ Connect with Key Club members earlier to confirm what is expected
wwwci Chanhassen mn us
➢ Improve and streamline check-in lines and goody bag distribution.
Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
2015 Easter Egg Candy Hunt
Revenue & Expenditure Report
Revenue
Pre-registrations 182 participants x$5 $ 910 00
Day of Registrations. 283 participants x$5 $1,415 00
Miscellaneous $ 3 25
Total $2,328 25
Expenses
101-1612-4130 (Budget $2,100)
Target. Candy $ 950 51
American Carnival. Pre-filled Eggs $ 247 50
Oriental Trading Co Prizes $ 477 05
Pilgnm Cleaners Clean Bunny Suit $ 43.92
Total $ 1,718.98
101-1612-4340 (Budget $300)
Southwest Publishing. Villager Inserts Total $ 257. 60
Total Revenues $2,328 25
Total Expenses $1,976.58
BALANCE $ 351.67
*The Easter Egg Candy Hunt is one of four events under the Community Event Sponsorship
Program. To date, sixty-two local businesses have contributed over$40,000 in cash and goods
in 2015 to support these four events