PRC SUM 2015 04 28
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
APRIL 28, 2015
Chairman Kelly called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Cole Kelly, Steve Scharfenberg, Brent Carron, Jim Boettcher, Luke
Thunberg, Rick Echternacht, Jennifer Hougham, and Lauren Dale
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent; Katie Favro, Program Specialist; Terry Jeffery, Water Resources Coordinator;
and Adam Beers, Park Superintendent
NOMINATION AND APPOINTMENT OF 2015/2016 CHAIR AND VICE-CHAIR.
Carron moved, Boettcher seconded to appoint Cole Kelly as Chair for the 2015/2016
season. All voted in favor and the motion carried unanimously with a vote of 8 to 0.
Boettcher moved, Hougham seconded to appoint Brent Carron as Vice-Chair for the
2015/2016 season. All voted in favor and the motion carried unanimously with a vote of 8
to 0.
APPROVAL OF AGENDA.
The agenda was approved with the following additions under
Reports: Chair Kelly added 3. Discuss meeting with Roundhouse neighborhood and 4. Update
on Red Birds Rally. Commissioner Scharfenberg added number 5. Staff follow-up on CAA
Baseball. Commissioner Echternacht added number 6. Review of group soccer meeting.
Commissioner Thunberg added number 7. Announcement of 5K Run scheduled for September
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12. And Commissioner Scharfenberg added number 8. Update from joint meeting with City
Council regarding band shelter.
PUBLIC ANNOUNCEMENTS:
Todd Hoffman publicly recognized the Chanhassen Athletic
Association and the Dugout Club for installation of concrete floors in the dugouts at Lake Ann
Park.
VISITOR PRESENTATIONS.
Lee Carlson, 7606 Iroquois Avenue, noting he is the unofficial
Chan Rec Pickleball representative and clinic trainer, expressed appreciation for all the work
that’s been done to bring more pickleball courts to Chanhassen. He explained that Chanhassen
will continue to have the support of the Southwest Metro Pickleball Club.
APPROVAL OF MINUTES:Thunberg moved, Scharfenberg seconded to approve the
verbatim and summary Minutes of the Park and Recreation Commission meeting dated
February 24, 2015 with the verbatim Minutes amended by Chair Kelly as follows: Page 7,
changing the word, Cold to Cole; and Page 19, changing the wording, speaker. Mics. to
speaker mics. All voted in favor and the motion carried unanimously with a vote of 8 to 0.
Park and Recreation Commission Summary – April 28, 2015
Thunberg moved, Scharfenberg seconded to approve the verbatim and summary Minutes
of the Park and Recreation Commission meeting dated March 24, 2015 as presented. All
voted in favor and the motion carried unanimously with a vote of 8 to 0.
RECOGNIZE CITY COUNCIL APPOINTEMENTS TO THE COMMISSION.
Chair
Kelly congratulated Lauren Dale on being appointed to a one year term as youth commissioner,
and Jennifer Hougham and Jim Boettcher on being appointed to 3 year terms.
LAKE SUSAN SPENT LIME WATER QUALITY TREATMENT SYSTEM.
Terry Jeffery
presented the staff report on this item. Commissioner Scharfenberg asked about access and
equipment that will be used. Commissioner Carron asked for clarification on maintenance.
Chair Kelly asked if the Watershed District favored other options. Commissioner Boettcher
asked how often the spent lime is changed. Commissioner Scharfenberg asked about flooding
potential associated with this system.
Scharfenberg moved, Boettcher seconded that the Park and Recreation Commission
recommend to the City Council installation of the spent lime treatment reactor. All voted
in favor and the motion carried unanimously with a vote of 8 to 0.
APPROVE PARK AND RECREATION COMMISSION BY-LAWS.
Chair Kelly asked
about changes regarding the youth commissioners. Commissioner Boettcher noted the wording
stating the first meeting in April under 4.1 should read the April meeting.
Carron moved, Scharfenberg seconded that the Park and Recreation Commission approve
the By-laws amended as follows: 3.1 shall include wording stating, “and up to two (2)
youth commissioners as voting members”; and under 4.1 remove the word “first”. All
voted in favor and the motion carried unanimously with a vote of 8 to 0.
RECREATION PROGRAMS: 2015 EASTER EGG CANDY HUNT EVALUATION.
Katie Favro presented the report evaluating the 2015 Easter Egg Candy Hunt. Commissioner
Carron asked about the speaker system not working and noted that the fire department would like
to attend more city events. Chair Kelly asked if the increase in numbers was due to weather or
new housing in the city. Commissioner Hougham asked what happens with the surplus funds.
ADMINISTRATIVE REPORTS:
CHANHASSEN ARBOR DAY EVENT.
Todd Hoffman invited commission members to
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attend the Arbor Day event which will be held on Saturday, May 2 at Chanhassen Hills Park.
RED BIRDS BASEBALL OPENING DAY.
Todd Hoffman announced that the Chanhassen
Red Birds have been reclassified from C to B so the opening day will remain the same, Friday,
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May 29 but the remainder of the season games will change. Commissioner Scharfenberg
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provided an update on the Red Birds Rally that was held Saturday, April 11, and discussed that
the Red Birds will play in the first annual Town Ball Classic being held at Target Field on June
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27. Chair Kelly asked how season tickets can be obtained.
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Park and Recreation Commission Summary – April 28, 2015
CHANHASSEN MEMORIAL DAY CEREMONY.
Jerry Ruegemer provided an update on
the activities associated with the Memorial Day ceremony.
PICKLEBALL COURTS.
Adam Beers provided an update on construction and opening of the
pickleball courts located at the Rec Center.
SET UP NEIGHBORHOOD MEETING FOR ROUNDHOUSE PARK.
After discussion
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between staff and the commission it was decided to hold an open house on Tuesday, July 14
from 7:00 to 8:00 p.m. at Roundhouse Park.
CHANHASSEN ATHLETIC ASSOCIATION FOLLOW UP WITH STAFF.
Commissioner Scharfenberg asked for an update on the scoreboards at Lake Susan Park and
Lake Ann Park Fields 2 and 3 that were deleted from the Council’s consent agenda.
REVIEW OF GROUP SOCCER MEETING.
Chair Kelly provided background information
on the Park and Recreation Commission meeting with different community baseball and soccer
organizations.
ANNOUNCEMENT OF UPCOMING 5K RUN.
Commissioner Thunberg announced a new
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event being sponsored by the Star Legacy Foundation, a 5K run to be held on September 12 at
Lake Ann Park.
UPDATE FROM JOINT MEETING ON BAND SHELTER.
Given the feedback received
from council at their joint meeting, Commissioner Scharfenberg asked staff to prepare a survey
to obtain their resident feedback, and present possible designs, locations and funding sources.
COMMISSION MEMBER COMMITTEE REPORT.
None.
COMMISSION MEMBER PRESENTATION.
None.
ADMINISTRATIVE PACKET.
None.
Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the
motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission
meeting was adjourned at 9:00 p.m.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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