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PRC 2015 04 28 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING APRIL 28, 2015 Chairman Kelly called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Cole Kelly, Steve Scharfenberg, Brent Carron, Jim Boettcher, Luke Thunberg, Rick Echternacht, Jennifer Hougham, and Lauren Dale STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Katie Favro, Program Specialist; Terry Jeffery, Water Resources Coordinator; and Adam Beers, Park Superintendent NOMINATION AND APPOINTMENT OF 2015/2016 CHAIR AND VICE-CHAIR. Kelly: At this time we will take nominations for the Chair. Carron: I’ll nominate Cole Kelly. Kelly: Cole Kelly’s nominated. Is there a second? Boettcher: Second. Kelly: And seconded. Are there any other nominations? No other nominations we will close and vote on the nomination of Cole Kelly. Carron moved, Boettcher seconded to appoint Cole Kelly as Chair for the 2015/2016 season. All voted in favor and the motion carried unanimously with a vote of 8 to 0. Hoffman: Congratulations. Kelly: Thank you. It was a tough election season. Moving on we need nomination for Vice Chair. Is there a nomination for Vice Chair out there? Boettcher: I’d like to nominate Brent Carron. Kelly: Brent Carron’s nominated. Is there a second? Hougham: I’ll second that. Kelly: And there’s a second. Any other nominations for Vice Chair? With no other nominations we will close the nominations and vote on the nomination for Vice Chair. Park and Recreation Commission – April 28, 2015 Boettcher moved, Hougham seconded to appoint Brent Carron as Vice-Chair for the 2015/2016 season. All voted in favor and the motion carried unanimously with a vote of 8 to 0. APPROVAL OF AGENDA. Kelly: Commissioners have anything to add to the agenda or subtract at this point? I would like to add two things if people are agreeable. One is, Todd we talked last time about setting up a meeting with the Roundhouse group and I don’t know what our schedule is for how many extra meetings we’re having this year but maybe we can talk about that as, under Reports number 3. And Steve would you like to give a little update on the Red Birds Rally at some point tonight? Scharfenberg: Sure. Kelly: Okay, so we’ll add Report number 4 will be an update on the Red Birds Rally by Steve. That’s under Reports, number 4. Scharfenberg: I would like just to follow up with staff on the CAA baseball issue and just short discussion regarding that. Kelly: Okay. And we’ll make, put that under number 5. Make that Reports number 5. CAA follow-up with staff. Echternacht: I’d like to have staff follow up on the soccer. Both Minnetonka and United. See if there’s any communications. Kelly: Okay. So number 6, just a review of the group meeting and have we heard anything back, which I don’t think we have but we can discuss it and see what our next steps are and I think I have an idea of what those will be but yeah, that’s a good time to bring it up so make that number 6. Review of group soccer meetings. Turf, etcetera. And have they responded to us. Anything else to be added tonight? Thunberg: I just have a, I’ll have a quick announcement or update to fill you guys in on a new th 5K that planning for September 12. th Kelly: Okay, that’s Report number 7. 5K September 12. Luke to update us. Scharfenberg: And then I just want to add, I’m going to ask for, regarding our meeting last night a recommendation for staff relative to some of our discussions, especially with regards to the band shelter so if you want to put that at the very, have that as 8. Kelly: Okay, 8. Band shelter joint meeting. Okay, anything else to be added? That’s it? Okay, moving right along. PUBLIC ANNOUNCEMENTS: 2 Park and Recreation Commission – April 28, 2015 Kelly: Any public announcements tonight Todd? Hoffman: Chair Kelly, members of the commission, we’d like to publicly recognize the Chanhassen Athletic Association and the Dugout Club and their volunteers this past Saturday. Adam Beers, Superintendent Beers, Rob Heinen from our staff and myself had the opportunity to work with that group. And on Friday night as well in the rain. I was not there that day but Adam was. So they formed up those 8 dugouts. Six dugouts at Lake Ann. Fields 1, 2 and 3 and then the concrete started coming on Saturday morning and by about 1:00 they were all completed. They did some form stripping on Sunday night so they look very nice and the athletic groups were very happy with the product so it was a great weekend. Lots of volunteers and nice weather, at least on Saturday and Sunday and they were excited to be looking forward to the season so job well done. Kelly: Good, thank you Todd. VISITOR PRESENTATIONS. Kelly: At this time I don’t see any visitors for visitor presentations. Oh I’m sorry. You’re hiding. I saw you earlier and Jerry actually blocked you out from my view. I apologize. Lee Carlson: No problem. I really wasn’t intending to speak but I can if you want me to. Kelly: Yeah please if you have something you want to tell us, please get up and you’ve got to give us your name and your address and then you can begin. Lee Carlson: Alright. I’m Lee Carlson, 7606 Iroquois Avenue, Chanhassen. Longtime resident. I am the unofficial Chan Rec Pickleball representative and clinic trainer. I do all the training for Jodi when she schedules those clinics for training. Just wanted a word of appreciation that we appreciate what you have done for us. There’s been a lot, a lot of interest in this. Everywhere I go and show up and play pickleball, they’re asking me when are we going to be playing pickleball in Chan so there’s been a lot of interest in that so your efforts will not be wasted. I suspect that those courts will be used extensively when they’re ready to go. You will have the continued support of the Southwest Metro Pickleball Club. That’s the group that showed up here what, a year ago and said we needed something like this. We plan on contributing $100 and more if needed to help with your grand opening which I just heard is rd going to be June 3. That’s wonderful. We’ll be there and help you with that. Whatever you guys need. Whatever Jodi asks of us. During the whole season and upcoming seasons the Southwest Metro Pickleball Club will supply outdoor balls for the playing of all the games so on an as needed basis, as Jodi needs them she can contact me and I’ll make sure that the Southwest Metro Pickleball Club knows that and gets balls to her. We also under continue, we continue to pursue the money from General Mills, the $40K. We have not heard from them. They are not really commenting to us so we really don’t know where that is. They said they would let us know earlier this spring and so I think they were close to an announcement. They have also gone through some rough times and they’re kind of hesitant on making any announcement at this time so we’re just kind of laying low and waiting for some good words there. We’re also, the 3 Park and Recreation Commission – April 28, 2015 Southwest Metro Pickleball Club is willing to help and promote that first tournament that I think is scheduled in late June. Again we’ll be glad to coordinate with Jodi and is it Jerry? Ruegemer: Yeah. Lee Carlson: To do whatever you guys need to get that done. Any volunteer work you need. Also we’ll help promote it to get players to come out and play in that tournament. Again we’re just very pleased and appreciate the work done by the City to get where we are today and I believe this effort will be a model for future Twin Cities pickleball complexes in our area because it’s basically the first one that’s in the Twin Cities and it’s coming. It’s growing and we had over 30 people to come and play pickleball indoors at the Rec Center on Friday and we only have 3 courts and that means 12 people can only can play at any one time so we had a big line of waiting. Everyone went along and did that fine but I mean it just kind of shows you the numbers that are growing so that’s really all I have and I thank you very much. And I wanted to hear the status report that’s coming today. That’s why I’m here. Kelly: Thank you Lee for your words and we’re also excited about the pickleball courts and all the people that it will bring into town and all the people who live in town and the enhancement they will get out of it. Scharfenberg: Is there a date yet for that tournament? th Lee Carlson: I believe, and this is the 25? Is that right? Somewhere around there. Late June. Late June and there has been a date set but I don’t remember it but it’s in late June. th Scharfenberg: The 25 is a Thursday. Lee Carlson: I believe that, yeah… Ruegemer: I think it’s like a Wednesday-Thursday. Lee Carlson: It might be a two day tournament, yeah. Scharfenberg: And is it going to be, is the tournament just for Chan residents or is it open to anybody or? Ruegemer: No, to different classes. To all players so we’re currently kind of working through the format. Lee Carlson: There usually is a men’s division, a women’s division and then a mixed division and I think that’s what they’re proposing. We’re not certain of the details of that. Scharfenberg: Jerry when you have more information will you send that to me because I have a contact down in Apple Valley that plays a lot down in Apple Valley and she’s very interested and so she’ll bring a lot of people up for that tournament. 4 Park and Recreation Commission – April 28, 2015 Ruegemer: Okay, you bet. We’ll get the flyer out to the commission. Scharfenberg: Okay. Kelly: Steve, maybe you and I should team up and be the rookie team. Scharfenberg: There you go. rd Hoffman: And please mark Wednesday, June 3 as the date for the ribbon cutting. 6:00 p.m. ceremony. Chanhassen Recreation Center new pickleball courts. Scharfenberg: 6:30 you said? Hoffman: 6:00 p.m. Scharfenberg: 6:00 p.m. rd Hoffman: Wednesday, June 3. Kelly: You’ll follow up with an email to us? Hoffman: We will. Kelly: Thank you. Hoffman: Official invitation will be sent out. Scharfenberg: Jim wants to know if there’s going to be cookies. That’s an inside joke. Hoffman: We’ll fill the courts that night. APPROVAL OF MINUTES: Kelly: Anybody have changes to make to the Minutes? I’ve got two changes to make to the first th set of Minutes. Going back to February 24. First one is on page 7. It’s actually under Luke. Sorry to step on your toes Luke but I, they put down, he was talking, it says Thunberg: So Cold. I think that should be Cole. Unless you think I’m frigid. Thunberg: It’s just a new nickname. Kelly: And the other change I have is on page 19. He’s got a new, second sentence way at the end. He’s got a new speaker. Speaker mics and that should be no period and mics should be not capitalized with the period after it. That’s the only changes. They added a period where it didn’t need to be. Those are the only changes I have. Otherwise with those changes I’m fine with the Minutes as they stand. Anybody else have any changes? Okay, what about I have no changes 5 Park and Recreation Commission – April 28, 2015 th for the Minutes on March 24. Anybody else have changes? Okay, somebody want to make a motion to approve the Minutes with the changes made. Thunberg: Move to approve the Minutes with the changes noted by Chair Kelly. Kelly: Is there a second? Scharfenberg: Second. Kelly: And a second. Thunberg moved, Scharfenberg seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated February 24, 2015 with the verbatim Minutes amended by Chair Kelly as follows: Page 7, changing the word, Cold to Cole; and Page 19, changing the wording, speaker. Mics. to speaker mics. All voted in favor and the motion carried unanimously with a vote of 8 to 0. Thunberg moved, Scharfenberg seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated March 24, 2015 as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. RECOGNIZE CITY COUNCIL APPOINTEMENTS TO THE COMMISSION. Kelly: We’re welcoming two new commissioners today. Lauren Dale has been appointed to one year for youth commissioner. Congratulations. And Jennifer, okay I’m still going to have trouble with that. Hougham. Hougham: Hougham. Kelly: Hougham. Hougham, okay. Hougham. Okay I got it. And Jennifer Hougham has joined us also for, she was appointed to a 3 year term. Congratulations. And congratulations to Mr. Jim Boettcher for reappointed to another 3 year term. LAKE SUSAN SPENT LIME WATER QUALITY TREATMENT SYSTEM. (Terry Jeffery’s microphone was not turned on during his presentation so some of the presentation could not be heard.) Jeffery: Chairman Kelly, commissioners, thanks a lot. I appreciate the time here tonight. Quickly before…is waiting after I play basketball every day and it’s an intimidating group so… For those of you who don’t know me my name is Terry Jeffery. I’m the Water Resources Coordinator here. What that means is if it falls on or goes across the land or water I’m in charge of it so everything from stormwater management, flood plain management to lake water quality and what I’m prepared tonight to talk about is the last or lake water quality. Kind of a running joke is I’m always looking to build something in parks so I’m going to take a few moments to talk about why I’m coming to you and asking you to do this project… So first of all talking 6 Park and Recreation Commission – April 28, 2015 about possible locations. So what I’m showing here is the entire watershed drainage area to Lake Susan. Don’t worry about the color. We can talk about that a little bit later on but for a study that we did we divided it into subwatersheds so the area we’re talking about is kind of southwest of Lake Susan in the Lake Susan Preserve. And we’re really looking at is this area where the land bridge crosses between the two wetlands in the southwest corner there. I’m looking at doing a project at that trail crossing so there’s an existing culvert that goes under there. We’re looking at doing some modifications to that area to get the water quality back… So backing up and Commissioner Boettcher and I were talking about this a little earlier. Lake Susan is a shallow lake environment. What that means is, you don’t need all these numbers. The big one is the average mean depth is 10.3 feet and the literal area, the pictorial area and that is that portion of the lake that is only 10 feet and that’s how we define a shallow lake is 75 A’s. So 75 of the 88 acres is shallower than 10 feet in depth, and that plays into the lake characteristics itself. So it’s listed as impaired under the Clean Water Act. It’s listed as impaired as a deep water habitat but it’s actually a shallow water habitat. However what I’ll show you here it’s still impaired even if we look at it as a shallow water. So what these are, so we look at three. The total phosphorus in the lake. Total Chlorophyl-a in the lake and how deep we can see down in the lake. So the total phosphorus, and these are summer readings. We only look at those times of years when we actually have ice out. That you look at every year. The red line is showing you the total phosphorus levels of 60 micrograds per liter. Anything above that is considered impaired. Well every year it’s above that. Chlorophyl-a for 2008 is below the 20 milligrams per liter but otherwise it always exceeds the threshold and then the, you’re looking at the Secchi Disc is the opposite. It’s 1.3. It’s actually 1 meter of depth though for a shallow lake environment. What’s left on here is the red line is at 1.3 meters and that’s what the Riley- Purgatory-Bluff Creek Watershed District would like to achieve but either way, in 2 out of the 6 years they don’t have the Secchi Disc but any one of those 3 would be enough to be impaired. Any one of those 3…so it is an impaired water. So we did, the Watershed District and the City did what’s called an Use Attainability Assessment. The new acronym that we’re going to learn today is the UAA so, those of you who’ve heard me speak before there’s always new acronyms. So the UAA, what it does, it will tell, what could we honestly manage this lake. What’s a realistic achievement. Not what we would love it to be. What could we do if we actually started to implement best management practices. Within that we looked at what is the loading for phosphorus because the phosphorus is a living nutrient. That’s what makes the algae blooms. That’s where we get the bad smell. That’s the one that makes… So if we look at the existing load into Lake Susan, it’s about 742 pounds per year with 420 of it coming from the contributing watershed or that area that was shown in all the funny colors before. 16 coming out of Lake, what would be Lake Ann. 16 pounds. We’re not very… Atmospheric deposition, we’re not worried about that. And then the internal load. That’s that 281 count and that was what the Watershed District and the University of Minnesota were focusing on when they were doing the carp studies. Trying to get that internal load down. What we’re looking at now is the external load of 424 so if we look at the next column which is our target…so what we would like to see that be. We would like to see a 58 pound reduction. We’d like to get down to 366 pounds in the watershed or 14 percent reduction in the watershed. So that’s the one that we’re going to focus on here. Internal load is something that’s still on our radar. That would be when you’re looking at alum treatment… So when we look at, so these are the 5 watersheds here. Not going to worry about too much, I’m just worried about the red one, which is the south subwatershed and if you look at the column that shows pounds per year underneath the south watershed which is the third 7 Park and Recreation Commission – April 28, 2015 major column, it isn’t the largest contributing watershed of phosphorus. It’s the second largest but it’s concentration, milligrams per liter is significantly higher than the other watersheds. Something else of note here is, as we move into the new paradigm stormwater management, a lot of what we’re looking for is volume reduction. …why volume reduction? Does it really matter? Well if you look at, looking at pounds per year, let’s look at the south subwatershed, if you look at years 2008 and 2009 the pounds per year compared to the rest of the years there’s a significant drop in loading in those years. What do we know about the year 2008-2009? Drought year. That was we had…so we didn’t have the volume of water coming in. Our concentrations are a little bit high but they’re pretty much the same concentration. We just don’t have as much coming in so that’s why volume becomes an issue. A little sidebar and I’ll apologize but I get that question a lot and I think it’s important to know. So the UAA we looked at what are some near term projects that we can do to reduce that external loading of the watershed. We looked at the internal load which was the alum treatment for areas that are less than, or greater than 10 feet of depth. We don’t care about areas that are less than 10 feet in depth because… It turns over twice a year. Those areas that are less than 10 feet are just going to get resuspended anyway so it’s pointless to try and treat those areas. We might as well treat areas that are deeper and won’t be resuspended. We looked at the Lake Susan Park pond enhancement. That would be a project on the large pond that’s in the northwest corner of Lake Susan and that would involve getting just additional capacity…and then putting in a Minnesota filter which is the…iron piling. If you go into Bandimere Park off of Kiowa where the disc golf course is, there’s a Minnesota filter that’s been put in on that pond. There’s Lake Susan Preserve improvements which I didn’t talk to you tonight about. There’s the Lake Drive West pond enhancement. That’s that big pond on Powers by, over by the state park. Yeah, Lake Susan Park. So however that one as a side note we are not going to do. We test dredge material from ponds. There’s three levels of contamination. SRV1 means we can use it anywhere. Right on the playground if you wanted to. SRV2 means you can’t put it anywhere where humans would come into contact with it on a day to day basis. …but you could use it in a foundation or underneath roads. And then SRV3 means you get the…so we’re just going to leave it there… It doesn’t pose a threat to anybody as long as it’s there. It’s once it’s removed… And then the last one we look at is upgrading the pond that’s just south of Target so. Right now though the Lake Susan Preserve improvements is one I want to talk about. So we did a feasibility study. Actually Barr and the Watershed District did a feasibility study in 2014 and they looked at 5 different options for treating in this preserve area. The first four are right at the trail. Where it crosses between the two wetlands and then anything from woodchip bioreactors. To go through a little bit to iron enhanced sand which is the Minnesota filter and then spent lime which is what we’re going to be proposing for you tonight. And then we looked at a fifth option which was recommended by the UAA which was to put a weir in the wetland itself across the channel that goes out as the water leaks through the iron filings and then have it go out into Lake Susan. We did a site visit with the staff engineer for the Watershed District. Todd and I did meet with the Watershed District on at least one occasion…but flying through these next slides really quick. If you have questions stop me at any time. Boettcher: Terry. Jeffery: Yes. 8 Park and Recreation Commission – April 28, 2015 Boettcher: This is on the west side coming in? Jeffery: Yeah, on the southwest side. Boettcher: Okay, good. Thanks. Jeffery: So this is the entrance into Lake Susan. Boettcher: Alright. Jeffery: This is coming from the lifestyle regional center area that we’re talking, looking at on Powers. Hoffman: The pond is on the bottom. 1.4. The lake is on the top. And the dark line is the original agricultural ditch that was there to drain that area into the lake. Jeffery: Yeah, so if you go back even 20 years it was… So Concept Design woodchip bioreactor, the reason I’m going to show you these is I want to explain to you that we did look at a number of different options. We wanted to get the best return on the investment and be least intrusive as possible within this area… This is a natural use park. This is a passive recreation park. Having a water structure in there is not going to be something that would fit with it. So we looked at a woodchip bioreactor. What I’ve shown in yellow is a potential footprint for it. How a woodchip bioreactor works is it’s just what you think it is. We’re actually stealing it from agriculture. It’s what they use in some of the filter strips next to streams instead of putting in…water runs across the woodchips and the phosphorus binds to woodchips through an action that occurs within that. It needs about 5 to 10 minutes of…which is why this is a much larger facility than what you’ll see from the other applications we’ve looked at. Scharfenberg: Quick question Terry. Jeffery: Yep. Scharfenberg: With those woodchips, do they just stay there for the lifetime or do you have to replace them every? Jeffery: You would have to replace them. The other part is we don’t have, there isn’t a great deal of long term study that’s been done on those yet so we don’t even really, they’re injected on laboratory runs to be 10 to 15 years… Scharfenberg: Okay. Jeffery: …5 to 10 years. What’s shown on the right is a picture of one that was installed in an agricultural setting. A lot of the pictures that I’m showing you, I don’t want you to be alarmed by them. We would not have them be as garish and just bare. Here let’s just toss this in. Okay, done. So when I looked at the final column on the right I’m most interested in. 150 to 240 pounds, or dollars per pound removed per year. That would be the cost for that. Much larger 9 Park and Recreation Commission – April 28, 2015 impact to the area down there than some of the other ones. Same thing, we looked at what if we moved the bioreactor to the east and try to make it a little more serpentine. Same thing. Pretty large impact. That’s the area that it would be within. It’s also the area where we’re looking at putting lime on a filter. It’s looking at it again. That would be looking at the west…actually and then same, same costs…get 32 pounds reduction. So we look at well what if we just put an iron filing system in there. Still fairly large footprint. They’re not attractive. And are costs per unit jumps up significantly up to 600 pounds. $600 per pound removed and we only… So then we looked at the spent lime system which is a much smaller impact. This is it again. Don’t be frighten by it. This is just what spent lime looks like. Spent lime is a by-product of the Eden Prairie water treatment plan or any water treatment plant that softens water. We don’t soften water in our plant so we wouldn’t have that as a by-product. However it’s free. We can get it from Eden Prairie…in an exhaustible supply of it. The cost per pound removed is significant less than any other DMP that we looked at and you achieve a reduction that’s second only to the next one that I’m going to show you, 45 pounds per year. If you remember we were looking at 88 pounds per year total reduction…so it goes a long way to achieve that. And then the last one was just that weir system that’s within the wetland that was in the UAA. So this is an example actually of what a bench on a pond would look like. I was talking about the other ponds, that would be it. It’s just a sand trench that sits right at the normal water level…rain event it goes on top of that sand blanket and filters through. The iron binds with the phosphorus and takes it out of suspension. Out of solution rather and… Echternacht: Terry do you need to dig down or this is just mainly just laid? Jeffery: Technically we would dig down. Echternacht: Okay. Jeffery: And I’ll show you the plan of mine overlooking… In fact it’s better that we can dig down because we’ll be able to then…but when it’s all said and done you shouldn’t know it’s there unless you know it’s there. But again we’re looking at $400 to $700 per pound removed. We are looking at a bigger reduction. 53 pounds per year plus the 45 but the price tag of nearly three quarters of a million dollars just didn’t work. So when we looked at everything in terms of the amount removed, the cost per pound removed, the spent lime treatment was it. It just made more sense so we are looking right now, some of you are familiar with looking at a plan…the lower right hand corner at a 45 degree angle…that is the trail. What you are seeing going perpendicular to the trail, there’s a circle in the middle of the trail. That’s the structure. That’s the storm structure that actually sits there right now and you’re seeing the pipe going out of either end so that’s the existing outlet. If we go back, well that’s too far. Not going back to that. If you remember that channel that Todd referred to as the old agricultural ditch, that’s just a culvert that goes from one end to the other. The rectangle that’s shown in the very center of the plan is the spent lime facility. So we’d run an additional pipe out of the structure that’s right now in the middle of the trail. Bring a certain flow over to the spent lime facility where it works like a coffee filter. It percolates through the spent lime. It’s gathered by a draintile system in the bottom of it… Because the residents time or the contact time of the water in spent lime is seconds as opposed to minutes, that’s why it doesn’t need to be very big. You make a much smaller facility than with the other ones. So this is just the landscaping plan afterwards but what 10 Park and Recreation Commission – April 28, 2015 I wanted to show you is the dark green area. We would need to have access to it to, for lack of a better word, fluff the spent lime because it ends up, it gets, if you think of a desert after it rains and it dries up, you get that hard sand on top. The same thing would happen with spent lime so we just need to get in there and basically garden using… But that would be, we would actually use…so that would be the only part that would actually not put back into just natural vegetation but it would still be vegetated. It would be that part of the dark green. So first we need rendered drawings from architects. Landscape architects…where we’re standing and what we’re looking at. So you’re standing where the little circle is and you’re…So that’s what it would look like right now. If you went down there in another few weeks, that’s what we’re looking at is that area. So those sumacs that you see down in the grass, we’d be cutting those and it would go basically where those sumacs sit. So here is as high of a profile as you can see. So it’s about 8 to 12 inches off the ground will be exposed. Scharfenberg: You would, you would if you were standing on the trail, that’s what you would see. Jeffery: That’s what you would see right after construction. Scharfenberg: Okay. Alright. Jeffery: Yep. Carron: Is that exactly what you’d see, open grate? Jeffery: It will be an open grate with a hinge. We’ve been working with Barr to design something that would allow us to have a bar that goes all the way through so that you could only open it with a lock and key. There’d be four separate access panels. Each panel would be by hinge and then there would be a bar going through each one so that…some curious child could not get in there and dig through because that was one of our biggest concerns. Then we landscape around it just using vegetation that’s already out there. So naturally vegetation that’s already out there so you’d still have some of it that would be somewhat visible but for the most part it would be masked. Last, and that’s what we would like to do. Opportunities to get this type of removal between the real beauty of it is Watershed District will pay for the entire design construction cost of it. The City will assume ownership of the facility after it is constructed and after we’ve signed on with the as-built surveys at which time I’ve already talked with Charlie Burke, the Street Superintendent about this design. He is comfortable taking over management of that, maintenance of that facility. So the City would incur the cost of maintenance as well as any detriment or disturbance to the park at the time that it’s there. If this body agrees with this thrd plan I would like to then put it before the City Council at their May 11 meeting. June 3 Riley- Purgatory would then approve the final plans. In July solicit bids. August award the contract and then fall-winter construction and then the City would assume ownership. A couple of Mr. Hoffman’s concerns was maintaining access on the trail throughout…so we’re putting together an agreement with the Watershed District. That agreement says in effect that access, the trail shall remain open throughout the project unless they can show at some point if there’s no other possible way in which case then they’d still have to come to the City for approval of that. So right now the contractor is bidding to maintain an open trail so the trail would remain open. And 11 Park and Recreation Commission – April 28, 2015 really other than piercing the structure there really would be no reason to disturbing the trail so that can easily be done in a day. And then everything else would be off the trail. Access would actually be from, so access would be from, coming in from the west. What’s that? Scharfenberg: From Powers? Hoffman: Lake Susan. Powers to Lake Susan Drive, yeah. Jeffery: Yeah. So it’d be just coming in from the east. It’s just…and that trail it’s not even 8 feet. I don’t know if it’s even 8 feet or 6 feet maybe. Hoffman: You can’t access from Chanhassen Hills. It’d be from the Lake Susan Hills side. Coming down Powers and Lake Susan. It’s not a short drive on that trail but they’ll be able to access. Jeffery: Oh and that’s the other part of it. If it’s winter work obviously it will protect the trail that much more. If not they have the ability to protect the trail somehow or restore the trail to like condition. I think they’re just going to give us a new trail but we’ll make sure that we inspect the trail beforehand to clearly show that this is the damage that was created… Scharfenberg: What sort of equipment would you take back there? Like a backhoe? Jeffery: Yeah. I wouldn’t think they would need much more than a mini excavator and maybe a front end loader. The bigger problem is going to be removal of the materials and export of the materials out of there so… Carron: Is it a prefab treatment system? Jeffery: The vault will be, yeah. We had talked about doing a…it might have to come in as 3 or 4 pieces and then be put together. Carron: So with an open grate top and then also with the water that’s going to flow into it, what happens to the treatment system when it lets you know leaves, debris, everything else you find in water. Is that something that we’ll have to vac out or is it a once a year deal? Jeffery: That’s a great question. It is something that we are going to have to down there. We’ll have to remove that leaf litter. We are looking at the possibility of, we have a grate system and then perhaps putting in a finer mesh on the under side of that grate system to keep the leaves from going out of there because we don’t really, you know if the entire top becomes filled with leaves that’s fine. It’s if it gets into the lime filter system so I don’t have a great answer for that right now. We’re looking at ways to prevent that from happening. Otherwise yeah, you’d have to go down probably twice a year just to remove that. We’re going to have to go down there annually to make sure that we are…spent lime. Carron: Around the draintile so that it’s still. 12 Park and Recreation Commission – April 28, 2015 Jeffery: Present. Carron: Okay. Kelly: So Terry you said the Watershed District is going to pay for the whole thing and then pass, then give it to the City. Was that the only one number four that they’d approve or did they say that they were willing to look at other ones? Jeffery: Because of the return on the investment they would still look at the woodchip bioreactor. It was City staff’s feelings that this would be the least intrusive into the park system itself so I actually steered them away from the wood bioreactors when they first came to me with those plans. I can certainly go back to that. Back to them with that if that would be. Kelly: Well I’m just trying to get my arms around this. I’m not saying that that’s better and from what I can tell from the woodchips is where you get a reduction of 32 pounds versus the one we’re talking about. We get 45 pound reduction and over what time do we expect that reduction on each of those? Jeffery: So that’s on an annual basis. Kelly: Okay. Jeffery: So every year we should see a 45 pound reduction of phosphorus in the watershed. The beauty of a NURP or National Urban Runoff Pond…they work by settling of sediment and if it’s in solution it doesn’t come out. It just goes through so what they’re finding is we’re really not getting much phosphorus from the ponds because it’s all in solution so a system like this actually takes that phosphorus out of solution… Kelly: Thank you. Other questions at this time? Boettcher: Just the lye from the lime. You may have talked about it earlier. Does it have to be changed every 5 years? Does it lose it effectiveness do you know? Jeffery: Well the spent lime, no I’m sorry. I didn’t actually bring that up earlier. The spent lime we’re looking at 30 to 40 year life cycle so it really is… It’s something that’s so readily available. Unlike iron filings where the only source is Chicago… Boettcher: And how much would this hold to drop in that you’re talking about? Jeffery: The entire dimensions of it? Boettcher: Yeah. Jeffery: So if you think of the trail at that point as being 8 feet wide, we’re really looking at a 10 foot by 20 foot so it’s a 200 square foot… 13 Park and Recreation Commission – April 28, 2015 Kelly: Other questions for Terry at this time? Carron: Just as I know you can get iron filings in Loretto. Closer. Jeffery: The…they’re not, they’ve got to quit using the oil when they turn it. Carron: Oh really? Is that what they do? Jeffery: Actually Mueller’s now has pre-mix… Scharfenberg: So Terry is there, with this particular system if that area ever got, you know if we really had a lot of rain and it was excessively saturated, is there any concerns with that with this particular system? Jeffery: No because the original, the existing…culvert that goes through will still be online so that will still do a majority of the water will go through there. We’ll still have the same emergency overflow that we have now which is actually across the trail so if for some reason the system that we put online clogged up, it would just continue to operate as it does today. Scharfenberg: Okay. Kelly: So Todd I noticed there’s no motion in the paperwork that you produced here that staff recommends so what’s the staff recommendation? Hoffman: Chair Kelly, members of the commission. It’s recommended that if the commission does support it that you pass a recommendation the commission support the installation of the Lake Susan spent lime treatment reactor and that that be forwarded then as part of Mr. Jeffery’s report to the City Council. Kelly: Any other questions for Terry or Todd? Anybody want to put it to the question? Scharfenberg: I move for recommendation of the Park and Rec Commission that we adopt or recommend to City Council installation of the spent lime treatment reactor. Kelly: Okay. The motion is to accept the spent lime recommendation. Is there a second? Boettcher: I’ll second. Kelly: And there’s a second. Scharfenberg moved, Boettcher seconded that the Park and Recreation Commission recommend to the City Council installation of the spent lime treatment reactor. All voted in favor and the motion carried unanimously with a vote of 8 to 0. Kelly: Terry, you can move onto the City Council. 14 Park and Recreation Commission – April 28, 2015 Jeffery: Thank you all. Kelly: Thank you for your report Terry. APPROVE PARK AND RECREATION COMMISSION BY-LAWS. Kelly: Oh, moving right along. Something that we haven’t done in 5 years. Todd, here we go. So we’re supposed to look and update, review and submit any changes to the City Council. Now Todd I thought we made some changes 3 years ago when we added the youth commissioners. Did we not make changes? I didn’t see that in the By-laws. Hoffman: We made changes but these have not been updated in 5 years and so we’ll have to add that under 3.1. Kelly: Okay. Hoffman: And 3.1 would be, so the commission should direct staff to modify 3.1 to add up to 2 youth commissioners as voting members. Kelly: Okay. Hoffman: Lots of good stuff in here like meetings should only go til 10:30. Unless amended by the Chair and the majority of the members. Kelly: I don’t know I was thinking we might bring up 3.2. All members shall serve without compensation. Hoffman: I did not note any other changes. And then also before Terry leaves the room, just like to acknowledge that as a colleague Terry is a great friend to parks and rec so he’s got our concern always in mind when we work with engineering, which is quite often, so really appreciate that. Kelly: Thank you Todd. Other than the youth commissioners I didn’t really see anything staggering unless we want to change the term to 4 years or something like that. I didn’t see any other reason to make any other changes at this time. Why you’d shake your head no so hard? I mean the City Council’s 4 year terms. Hoffman: Yeah that’s right. You could ask them. Kelly: I don’t think so. Hoffman: The other note you know that many people do bring up is, commission meetings for park and rec commission meetings for probably 40 or 50 years have at 7:30 p.m. Many of the other commissions have changed to 7:00 but traditionally it’s thought, at least during the summer months many folks are coaching and it’s a little bit easier to come in at 7:30 so that would be the only thing you could consider is just change the meetings to 7:00 p.m. if you would so desire. 15 Park and Recreation Commission – April 28, 2015 Kelly: So at this point I don’t have any other than the changes we made for the youth commissioners. I don’t have any other changes. Does anybody else have any changes to make? Boettcher: Just a minor thing on 4.1. It says at the first meeting in April. I don’t know if there used to be two monthly meetings. Just a clerical thing. I don’t know if it makes any difference. Just say the April meeting. Kelly: Oh yeah, there you go. Good point of order. Boettcher: Well the other part under 4.2 where it says the Chairperson should conduct the meeting keeping moving rapidly. Probably could work on that but that’s internal housecleaning. Kelly: And if I shut off your mic it will go much faster. Okay, any other changes? Otherwise is there a motion to pass the By-laws as they are with the youth commissioner changes. Carron: I’ll make a motion to, that we accept the current By-laws with the addition of 3.1. Adding up to two youth commissioners as voting members. Scharfenberg: And 4.1. Carron: And 4.1, removing the third word first. Kelly: Perfect. So we’ve had a motion to keep the By-laws in there with the two changes of adding the two youth commissioners as full voting members and to remove the word first from 4.1 at the beginning of the sentence. Is there a second? Scharfenberg: Second. Kelly: There’s been a motion and a second. Carron moved, Scharfenberg seconded that the Park and Recreation Commission approve the By-laws amended as follows: 3.1 shall include wording stating, “and up to two (2) youth commissioners as voting members”; and under 4.1 remove the word “first”. All voted in favor and the motion carried unanimously with a vote of 8 to 0. Kelly: The new By-laws are passed. To be approved by the City Council. RECREATION PROGRAMS: 2015 EASTER EGG CANDY HUNT EVALUATION. Kelly: We’re into reports. I’ve just got to find my right report. Everything’s out of order here. But Katie, oh by the way before Katie gives us the report. For those of you who did not see it, there was a very nice article in the local paper telling us all about Katie so anything you don’t know about her that you want to know, read the article and thank you Katie. Why don’t you give us the Easter Egg Candy Hunt evaluation. 16 Park and Recreation Commission – April 28, 2015 ndth Favro: The 32 Annual Easter Egg Candy Hunt was held on Saturday, April 4 at City Center Park. 465 kids registered which was higher than last year. We had 182 pre-register and 283 come day of. It was kind of crazy with registration. It was a beautiful day so we had a lot of participants. Actually Brent stepped in and helped with registration so we thank him for that. Carron: I’d like to change 465 to about 500 because a lot of people snuck by. Favro: Exactly. That event ran a little bit long. Around 9:15 we told the line that hey, this event started at 9:00. Just go find your spot and we hope that there’s candy left for you. So all the kids that arrived, we gave them a goody bad that had a raffle ticket in it. We did a raffle at the end and gave away a bunch of prizes. ABC Toy Zone was an amazing sponsor again. They had golden egg baskets for us and then they had the coloring contest winners. They made baskets for each group so we would like to continue working with them. The fire fighters were out and they volunteered and helped with us and they got to throw the candy and they had their trucks so it was really awesome and we’d like to continue our relationship with doing that for them. We marketed the event in the coloring sheets in the Chanhassen Villager and we made them accessible at City Hall and the Recreation Center. We are just looking at recommendations for next year. How to make registration a little smoother. It’s very dependent on the day. The weather. It was super nice this year so a lot of people came whereas years past when it’s been rainy there have not been as many kids so we’re just working on to make that smoother. I guess that’s it. Kelly: Questions for Katie. Carron: Did we have a speaker system out there and it just didn’t work? Favro: We did, yep. We had the speaker system and it was working and then once we went to go use it, I don’t know if it became unplugged or what was the situation but we ended up just using a megaphone. Carron: Okay. One thing that was pretty cool this year than year’s past was the fire department when they came and the fire department was actually, I told them I was on the commission and they said why don’t you guys have us come to more stuff because we love doing this and they, well they just want to come to more stuff so take advantage of it. It sounds like they really like doing it but otherwise it was a good event. I think it was, it is what it is. It was fun to see everyone out there and going nuts and stuff but yeah it was, you guys did a good job for what you had to handle so. Kelly: And this question might be directed more to Jerry, unless you want to take a stab at it. You know the weather was nice so we were up 12 percent or more. Is that strictly due to the weather or is that because of all the new housing that’s coming in? Do we see this growing in the future? What’s your take on it? Ruegemer: It certainly is weather dependent on that. You know I think people are, it has the reputation of it’s a great day to be out in City Center Park and that sort of thing here. Obviously Chanhassen is growing a little bit but we can’t necessarily put our finger, pin point on that but 17 Park and Recreation Commission – April 28, 2015 we’re certainly going to look for ways to improve the process and registration. Getting people through. We’re tossing around quite a few ideas right now to improve the overall event. Kelly: Good. Thank you Jerry. And Katie, thank you for the great report. Hougham: Can I just ask a question? Kelly: Oh sure. Sorry. Hougham: I noticed on the expense page on the back it looks like there was a surplus. What happens to those remaining funds? From the surplus. Ruegemer: I’ll take that. Whatever revenue that is generated goes right back into the general fund of the City General Fund. Hougham: Okay. Scharfenberg: I’m glad you said it didn’t go into your pocket. Carron: Need a bigger cash box next time because it was flowing out of it. Kelly: Okay, let’s keep this moving along. Let’s get to the administrative reports. ADMINISTRATIVE REPORTS: CHANHASSEN ARBOR DAY EVENT. Hoffman: Commissioners, for those of you who can attend we’ll see you this Saturday at 9:00 a.m. at Chanhassen Hills Park. Great event. Kelly: Thank you and moving right along. RED BIRDS BASEBALL OPENING DAY. Kelly: I think we stick with Todd to talk about the Red Birds baseball opening day and I may move Steve up to talk right after you since we’re talking about the Red Birds, if that’s okay with Steve. Hoffman: Sounds great. Chair Kelly, members of the commission. The Chanhassen Red Birds have been reclassified from C to B. That’s a new announcement. Their opening day remains the th same. I believe it’s Friday, May 29 against the Belle Plain Tigers but their remaining schedule will be modified quite extensively so the schedule that is here, just do not keep this. You’ll be sent a new schedule for the B season. Real excited about having the Red Birds in town and looking forward to another season. They’ve got player changes and great coaching changes. Make sure to take friends and family and your neighbors out to see a Red Birds game. 18 Park and Recreation Commission – April 28, 2015 Kelly: Thank you Todd and I missed the Red Birds Rally this year and I’m sorry that I couldn’t make it but Steve would you give us an update on the rally. Scharfenberg: The rally was held on April the. th Kelly: 11. th Scharfenberg: 11 at the Legion and it’s an opportunity for the Red Birds to, we use it as our major fundraiser for the year to support the team so we have a silent auction. We do a raffle of other items and then a large raffle at the end for a television set. So we had great participation this year. Staff was there. Todd was there. Adam was there with Dusty, right? Dusty was there so members of the City Council were there. So great kick off event. We hope that we’re going to have, with the changes that have been made to the team this year we’re going to play a lot more games than we have in the past so this year I think we’re playing maybe a total of 40 games where in the past we’ve played maybe 30 so significant increase in games. The big event, which was announced at the Rally, which I’ll share with everyone that if you haven’t heard is that Chris Reevers who was the former manager, first manager for the Red Birds works for the ESPN th channel 1500 out of St. Paul and he has spoken to the Twins and on June 27 there will be a first year Town Ball Classic held at Target Field and we will be one of the teams. The Red Birds will th be one of the teams playing in that kick off event so at noon on the 27 the Red Birds will be playing the Faribault Flyers. Favro: Lakers. Scharfenberg: I think it’s, the Lakers. Favro: I’m from Faribault. Hoffman: Commissioner Scharfenberg will you ask Katie who will she be cheering for. Scharfenberg: You’ve got to get one of those shirts, you know split it in half. Half Red Birds, half Lakers. So we play at noon. There will be a B game. We’re still C for that game. There’ll be a B game at 3:00 between Mankato. What team from Mankato and I forget who the other team is. And then there’ll be an A game after that at like 6:00 so 3 games. I think the cost of the whole event will be $10 so you can spend 10 bucks and come and watch baseball. Three games that day. There will be, you’ll see more information. I’ll share more information as that becomes available. Tickets will be sold, I think there’s been talk about getting Southwest Metro to get at least a bus or maybe a couple buses to travel down to that event so look for that information. Like Todd said we’ve, our schedule has been revised. We’re in the process of getting that formalized. It will be for us it will be a little nicer because we’ll be playing kind of the local teams more. We’ll be playing Chaska 3 times. Victoria 3 times. Prior Lake 3 times. Shakopee and this team out of Mankato. Those will be the 3 teams in our division and we will be keeping C games with some of the River Valley League teams as well so I can’t remember what night the City, did they send that information to you yet? What they’re thinking what the City night is? I think it’s, it might be, it’s not the Chaska game. It might be the Jordan game. 19 Park and Recreation Commission – April 28, 2015 That second game but I’ll get that information too. Recognize City workers. They’re invited to all come out so we hope to see everybody out and watch the Red Birds this year. Kelly: Steve I’ve got another question for you. Last year I was able to make the rally and I bought my season tickets at the rally. So how do we go about getting our season tickets if we missed the rally? Scharfenberg: Probably the best way to do it is, come to the first game or come to the one of the first games and just buy them there. If you want to you can email me and I can take care of getting that and we’ll get them from Terry Kimball. Kelly: Thank you Steve for the update. Scharfenberg: Yep. Kelly: That Target Field thing sounds really fun and sadly I’ve got a wedding that day I have to go to out of town so I’ll miss it but hopefully they’ll have that going for a few years and I’ll be able to go to one. CHANHASSEN MEMORIAL DAY CEREMONY. Ruegemer: Thanks Chair Kelly. Just a quick update on that. That’s coming up here on th Memorial Day. The Monday of Memorial Day. May 25. Just working on the details with the Chanhassen American Legion. We met a couple times on that already. Kind of addition this year, a new addition, the Chan-o-laires will be back to sing again for the event. And also brand new this year, the St. Hubert’s choir will be performing along with the Chan-o-laires during the ceremony itself so they kind of split up a little bit of the singing details on that so it’s really exciting to have kind of a new group involved in our community group involved with the event. They sound like they’re pretty excited to be joining that as well. I’ll just pass around this flyer is just about done here for the event. It still has a few revisions but if you just want to take a look real quick and kind of see what the event is going to be about. We’ll pass it around for that so it will be Mayor Laufenburger will be one of the featured speakers again to kind of give his speech on kind of remembering those who served and members of our community and that sort of thing so we’re looking forward to Mayor Laufenburger being involved this year as Mayor Furlong had been in the past so I think Mayor Laufenburger’s looking forward to that this year so it will be nice to have him there. And then of course the community picnic will be at the Chanhassen American Legion following the ceremony itself and there’ll be hotdogs and chips and that sort of thing over at the Legion immediately following that so. It seems like this has been really an event that has really been embraced by our community. I think we’re normally in that about 300 to 400 or 500 range annually so I think people look forward to it and it just makes Chanhassen a special place that we remember those who have served in our community so it’s much appreciated. Kelly: Thank you Jerry. Any questions for Jerry? Moving right along. PICKLEBALL COURTS. 20 Park and Recreation Commission – April 28, 2015 (Adam Beer’s microphone was not turned on so some of the audio could not be heard.) Kelly: Adam, you’re going to tell us about the pickleball courts. Beers: Thank you Chair Kelly, commissioners. Well I just wanted to give you the quick update…construction season of the pickleball courts. Mr. Carlson kind of touched on a few of the topics I was going to talk about so…asphalt down this spring. All new…fences that separate each of the 6 courts. All the proper signage has been ordered and we’re apparently waiting for the overnight temperatures to…so we can begin painting… So the final cleaning and pressure washing…and the layout and striping is all we have left. I talked to the contractor today and th we’re looking at May 11 to start and Mr. Carlson has been working with Jodi and Mr. Hoffman rd to plan a ribbon cutting ceremony which is going to be on Wednesday, June 3 so that’s really all I have. Just wanted to kind of keep you guys up to speed on where we’re at and finally coming together. Kelly: Very exciting you know for the town to add pickleball and the last two March’s I went down to Sun City, Arizona and they were re-building pickleball courts at the community center by where I was at and this year, every time I went by there, their courts were full and they have about 12 courts there. I mean people are just picking it up like crazy. Lee Carlson: I just want to thank Todd and Adam for quickly recognizing that the courts were originally laid out the wrong direction. They were laid out north. Or how did that go down? Hoffman: East/west. Lee Carlson: East and west and we had to quickly change that there. They were half through the construction of the courts in the wrong direction but they responded quickly and got that resolved. Kelly: That’s why we have Adam here to clean that up. Good, thank you for letting us know Lee. Scharfenberg: And are we anticipating any issues with settling with this? Beers: Hoping not. Everything was reclaimed and compacted so we feel we took the right steps to secure that. I guess… Scharfenberg: Time will tell. Beers: It was a pretty rough site for a long time. Hoffman: Yeah. 20 years worth of settlement. The Recreation Center will be celebrating it’s th 20 anniversary this summer and so you’ll see an open house announcement for that later in the spring. And so that was one of the processes is just let it settle that amount of time and we hope that it doesn’t see any deflection at this point. If it does it should be minor. Commission 21 Park and Recreation Commission – April 28, 2015 members, staff would like to recognize Lee and his group are just so full of energy and such a pleasure to work with that it just provides a lot of enthusiasm and excitement to our staff so they’ve been a great joy to work with. It’s one of those things. It’s like skate parks and dog parks and now pickleball. When you hear about it the first time you’re like is that really going to stick around and I think pickleball is one of those things that it’s just going to continue to grow and so as a commission, as a staff and as a community we’ll talk about additional courts in the future and potentially and hopefully as a part of the Bandimere expansion that you’ll see coming up next month we’ll have some discussions about that. Kelly: Great. Other questions? Thank you Adam and thank you Todd for that update. Okay we took the commission photograph so I think (e) is taken care of. Move onto number 3. SET UP NEIGHBORHOOD MEETING FOR ROUNDHOUSE PARK. Kelly: We talked last time about setting up meetings with Roundhouse Park community to talk about like the ice skating and you know what the, what the community over there wants to see. I’m assuming we have certain plans this summer for nights and maybe now’s a good time to go through it. Hoffman: Sure. We don’t have a lot scheduled. We may go out as a commission next month at your May meeting to look at Bandimere prior to coming in and reviewing the variety of projects. th That will be a 6:00 or 6:30 meeting on May 28 I believe is the night. It’s a Wednesday night. Please note that. That’s just following Memorial weekend so Monday is a holiday. Tuesday is the City Council meeting on your regular night and then Wednesday is your park board meeting so that will be a Wednesday night meeting. And then I would suggest that we get through th graduation season and potentially look at Tuesday, July 14 from 7:00 to 8:00 for a Roundhouse open house and if that date fits with the commission members, you can identify that tonight we would work with the neighborhood. Some of their community organizers to get people out to the park and have some diagrams there about what the original park plan was. What could be modifications to that park plan. Any other desired improvements that they would like to see. It’s a very nice site and then probably be some talk about the new picnic pavilion which was added this summer and so we can take a look at that and just have a general neighborhood meeting. That’s always a good thing to do every few years. th Scharfenberg: Did you say July 14? th Hoffman: It would be a Tuesday, July 14. Scharfenberg: Okay. th Kelly: That would work for me. I’m going to return on the 13 from vacation so it fits right in for me. I don’t know what the rest of the commission is. Echternacht: Did you say 6:30? 22 Park and Recreation Commission – April 28, 2015 Hoffman: 6:30 to 7:30 or 7:00 to 8:00, whichever you think would be best for the residents. I know you’re splitting between getting home and having supper and bed time so it’s. Kelly: Probably 7:00 works best I would think. Hoffman: 7:00 to 8:00. Kelly: Yeah. That’s what I would think. So is that date okay with everybody? Let’s move forward with that date Todd. Hoffman: Thank you. Kelly: And is there going to be a joint commission meeting going anywhere this summer? Hoffman: We’ve not heard. As a staff we’ll talk about it. Typically that took place in August and so we’ll see if we have projects to take a look at with our Environmental Commission and Planning Commission and Parks so we’ll report back. Kelly: Okay. So at least we’ve got Bandimere and Roundhouse set up for now and then whatever joint meeting comes up. Perfect. Thank you Todd. Hoffman: Thank you. Kelly: Red Bird Rally. Can cross that off the list. We did that already. CHANHASSEN ATHLETIC ASSOCIATION FOLLOW UP WITH STAFF. Kelly: Steve, was that one of your’s? Scharfenberg: It was and Todd I appreciate the email that you had sent out after Council’s meeting a couple of weeks ago. Can you just touch base and let us know, has there been any follow-up from the CAA since they took those items off of the consent agenda for the meeting which were the scoreboards. Was it just the scoreboards? Hoffman: Yep. Scoreboards. Scharfenberg: Scoreboards and the lockers. Kelly: And the lockers. Hoffman: One at Lake Susan. One scoreboard at Lake Susan and two at Lake Ann Fields 2 and 3. Scharfenberg: And maybe in light of the fact that Jennifer wasn’t at our last meeting, maybe just a little update so she’s aware of what was going on with that. 23 Park and Recreation Commission – April 28, 2015 Hoffman: Sure, absolutely. So our athletic associations from time to time come in and propose donations to the community as a part of athletic field improvements and the last, earlier this spring I think they rolled it out and probably in March started talking about these concrete platforms for the dugouts and then scoreboards for Lake Susan baseball field and youth baseball fields at 2 and 3 at Lake Ann. They pulled the scoreboards. Their concern was the permanent nature of having the cabinet there with a hard wired controller for the scoreboard and so we did have an opportunity with their leadership this past Saturday to talk about that and really there was just an understanding that we wanted those controllers to be there for all activities and so they needed to be present on the field and right now they’re proposing that they just not be hard wired but be always in that cabinet. You can open the cabinet with a lock. Turn on the master power. Take out the controller and sit down in a lawn chair and score the game. And then at the end of the game you would then insert it back into the cabinet and then lock it back up so staff is fine with that proposal. They would like to move forward and in fact they would like to see that th item back on the City Council consent agenda on May 11 for City Council consideration. Scharfenberg: I know one of their concerns was maintenance and being responsible for that future maintenance issue. Can you speak to that? Hoffman: Sure. They were initially concerned with that. I’ve had some follow up conversations. From my viewpoint I think it’s actually a good thing for those associations. Let’s say 10 or 15 years down the line there’s some significant cost for upgrading that and they’re not involved and so the City just makes the decision. You know we’re not going to make that kind of investment. We’re actually going to decommission them and take them out. If they’re involved they’re going to be there. If they’re still utilizing the fields they have a vested interest. You know you’ve gotten 10 or 15 years worth of use out of them. Now you have to make some maintenance improvements so they saw that as a positive and they’re fine with that condition. Scharfenberg: Okay. Kelly: Other questions? Steve, get all your questions answered? Scharfenberg: Yep. Kelly: Thank you Todd. REVIEW OF GROUP SOCCER MEETING. Kelly: Next thing I think Rick asked us to review about the group meetings and before I have you speak to specifically one for Lauren and Jennifer’s benefit, we had at the end of last year, beginning of this year we met with the different communities baseball that use our fields and then we also met with the different communities of soccer. That use our soccer fields. We had a meeting with them and us and a relaxed meeting over in the Senior Center and so it was to discuss ways of you know, you’re going to learn as you’re here, everybody wants our fields because of how well we take care of them in Chanhassen. We have the best fields in the area and so they’re always beating on Jerry. Jerry takes care of the scheduling for everything and so it’s basically saying here’s what we’ve got. Here’s what we might be able to do. Are you 24 Park and Recreation Commission – April 28, 2015 willing to partner with us and put money in because the City Council always like to partner with people so we kind of broadcast that out to these teams and so we haven’t heard a lot of follow up other than the CAA’s put some money in recently on some earlier stuff discussed here tonight and so, so this is where Rick’s question is coming from so I just wanted to give you a little background. Rick, do you want to. Echternacht: Well we had talked at that meeting, CCUnited, a local soccer organization and Minnetonka are the two clubs that were represented there and they mentioned about the possibility of turf be considered at a location and if they could come together with some money I believe, and also the maintenance of some of the fields. When we had the water situations and so on and the ability to play on them but they were going to go back and talk was my understanding and I haven’t heard. Kelly: So Jerry I think the question’s directed to you. What kind of feedback have we had and is it prependence on us to go out and see what, here’s what the cost is for turf and we can throw that back at the associations and say you know here’s one thing that everybody seemed excited about because it keeps, there’s more playability and some people like that over lights a little bit so have you gotten any feedback and are we going to look into what the cost of the turf is to kind of broadcast that back out? Ruegemer: Right. Chair Kelly, I think that’s really kind of where we’re at right now is that I mean certainly there is conversation. I hear that you know full size soccer fields are pretty much at a premium here in town. Obviously there’s one full size field at Lake Ann Park within our park system. That is primarily being used by Tonka United currently. Really CCUnited is in need of more full sized fields with their membership growing double digit percentages on an annual basis so they’re really in, really trying to figure out you know additional space mode right now so everybody has expressed interest. Both associations in partnering in some way. We don’t know capacity that is at this point so as the field study kind of progresses we can kind of lay that information out to the associations to kind of gauge their interest and come on board with any type of a project. Kelly: And the turf will be part of the overall study and costs that I think we presented to the City Council last night. Ruegemer: Absolutely. Kelly: Thank you Jerry. Anything else Rick? Echternacht: No. Thank you. Hoffman: As commissioners you can mark September. The September meeting will be when the report on fields and space and potential domes, artificial turf, lights will be back to the Park and Recreation Commission. You will have an opportunity that night to review it. Make any modifications and then send your recommendation to the City Council which will be their first meeting in November. So September will be the review by the park commission of the study. th And November 11 I believe is the day of the City Council. 25 Park and Recreation Commission – April 28, 2015 Kelly: Okay, thank you. ANNOUNCEMENT OF UPCOMING 5K RUN. th Kelly: Luke, I think you were going to tell us about a new 5K that’s coming up September 12. Thunberg: Yeah, thank you Chair Kelly. So had been kicking around for a while the idea of setting up of a 5K. Just something fun to do. It’s just come together over the last couple weeks. th Couple days really. So mark your calendars, September 12 will be the Chanhassen Charity 5K and the idea would be to run a 5K and work with a different foundation or organization each year if there’s more years. First baby steps but a foundation that’s dealing with something children or youth related so help raise awareness for their cause and their work. This year I’m going to be working with the Star Legacy Foundation. It’s a foundation that’s done a lot of work raising awareness and education promoting research regarding still births and supporting families that are going through that so have been talking with them. They are willing to be a very active partner this year. Possibly sponsoring the cost of t-shirts. Helping with sign-up’s, things like that and as well they have a very loyal following so they feel that once their aware of the date th that they will have at least 100 runners to come and enjoy the race so September 12. It will be start and finish at Lake Ann so a chance just to do an event in the community at one of our parks. Kind of promote it through that. Still trying to finalize the route. Talking with Todd and Jerry as far as reserving areas of the park. There’s a soccer field kind of in the front that would be a good area to start so that people can, if there is more than 100 racers have time to narrow down a little bit so we’ll get working on that to finalize the details and we’ll go from there. Kelly: So two questions for you Luke. Thunberg: Yeah. Kelly: One is, what’s the cost going to be to participate? Thunberg: Right now it’d be at $30 dollars. Kelly: And then are people who are participating, are they also getting sponsors themselves to? Thunberg: At this point no. It would just be the race proceeds. Kelly: Race proceeds, okay. And are you still, I would assume you’re also looking for volunteers to help out. Thunberg: I’ll absolutely be looking for volunteers and pinging you at a future meeting. But more to come. Like I said it’s really just coming together over the last couple weeks. Friend from college who happens to be on the, that was a runner in college is on the Board of the Star Legacy Foundation and they’ve gone through this as a family recently so I’m going to work with him as well and he’s willing to be involved. Getting a website going and things like that so there will definitely be more to come but just wanted to get it out there. 26 Park and Recreation Commission – April 28, 2015 Kelly: Sounds very exciting. Hoffman: A Saturday? Thunberg: Saturday morning, likely at 9:00 a.m. Find a course that we can start and stop at Lake Ann so we can just have, kind of host the whole event there. I’ve reached out to Jerry and Todd for some questions and probably be pinging Jerry as far as next steps as far as reaching out to local community businesses as far as sponsorships and things like that. Scharfenberg: Just a, Jerry that isn’t I know fall softball generally they play fall ball on Sundays but that’s not going to, there isn’t anything on that weekend with respect to the ball fields that would cause concern. Ruegemer: Well there definitely will be an impact on Lake Ann for that morning but I will schedule around that. Just make sure that people are aware. More likely what will happen, we’ll probably just close the park down until 11:00. 11:30-12:00. Maybe somewhere in that range and then games can kind of resume in the early afternoon. Scharfenberg: Okay. Hougham: And will this be a run/walk or just a run? Thunberg: Run/walk. Whoever wants to participate. I had the thought of doing a youth fun run or one miler type of thing too but just do one. One 5K and if it works and is successful we can build from there. Hoffman: Nice brisk 45 minute walk. Kelly: Great, thank you. Moving on to number 8. UPDATE FROM JOINT MEETING ON BAND SHELTER. Kelly: Just kind of go over what the City Council appointed us. I think Steve, was that your question? Scharfenberg: It is. Kelly: Okay. Scharfenberg: Again appreciate the time and effort that Brent put in with the presentation on Monday to the council. You know given the feedback that was received from the Mayor and the other council members I was going to ask staff if they could put together for our next meeting a potential survey of city residents that we could hand out this summer at the concerts because it appears to me that they’re looking for feedback from the people that are at least going to the concerts about the venue and what they like about the venue that we have currently. What if we 27 Park and Recreation Commission – April 28, 2015 were to build a band shelter, is that something that they would like to see? So if staff could put together maybe a survey that we could look at at our next meeting and be able to review and make any suggestions or changes. And then the plan would be to hand that out at our concert series by KleinBank and then filter that information back to us because I’m assuming what we would do is take that information and meet maybe in one of our meetings in October or something like that, to put that information together. And then maybe when we’re out this summer too look at some of those different locations that we talked about with the council so that everybody is aware of what the areas are so that if we decide as a group that this is something that we would like to move forward on, I’m assuming that we wouldn’t do anything for this year’s CIP. That it’s going to be, we’re not going to have the information we need to talk to them in an intelligent manner about what we would like to do but potentially be on the CIP for 2016 or no. 2017. That 5 year period so I would ask if staff could do that, that would be great. Kelly: Any other comments on the meeting? Todd I don’t know how good your notes are from last night but I took some good notes on what each City Councilor said about the band shelter so maybe we should get together and put our notes together and then email them out to everybody. I’ll try and, I’ll call you next week and stop in. Hoffman: Sounds great. And then major point was they wanted additional clarity just to understand and so maybe some site designs. Schematics. There is some of that that we have on file and a little bit more establishment on you know what the locations would look like. What some of the potential costs would be. Where those funding sources might come from. And then on a survey, that’s going to be, we’ll bring back some options. Generally people who attend something, you know they’re probably going to respond in a favorable fashion and so you’re going to have a little predisposition to that. We’ll work on some survey alternatives that you can take a look at. We can also put that out in a variety of manners. It could be paper. It could be, you know could send into a website, those type of things so we’ll take a look at that. Scharfenberg: Is it also possible to maybe connect with Victoria because I know they’re building a shelter, right? Hoffman: They are. Scharfenberg: And maybe just get some cost information from them and dimensions and things of that nature so that we know kind of we have an idea of what that cost would be. Hoffman: I believe that’s all, mostly privately funded. Scharfenberg: Oh, okay. Maybe we should find out where that is…that money. Well and I’ll just throw out you know, would we have the availability, I know there are legacy funds that the State has available. Is that ever something that we could apply for? For something like this. Hoffman: It’s a possibility, yep. Those legacy funds are primarily dedicated to things that are a little bit more urban but we’ll take a look. 28 Park and Recreation Commission – April 28, 2015 Kelly: In Brent’s original presentation to us, when I read through it a couple of those were funded partially with grants so we know they’re out there. It’s just a matter I think of how they score but I think we would definitely, if the City Council wanted to move forward I think we definitely apply for a grant. Hoffman: The other thing is, you know as you move forward there’s, at Lake Ann you can, there’s a pretty nice spot both on the lake and then just off the lake and so the one on the lake would have to be, it’d be more like a Lake of the Isles type of a situation. You’d have to reconfigure some picnic areas and those type of things but if there was momentum behind this, Lake Ann is your primary attribute to, you know for community park setting and that’s what Victoria’s doing. They’re taking advantage of their downtown lake, and if you move it out of the downtown you’re really going to have to have a quite dramatic setting I think to draw people to that location and we take advantage of the Lake Ann water frontage for our beach and our boat landing and picnic ground. If you’ve ever been to the Miracles of Mitch, now Pinky Swear Foundation ceremony at the end, that’s kind of the amphitheater type situation where they had their stage right down on the lake with everybody gathering up in that one area. If you’ve envisioned that or seen that, that would be the location that at least we know we would propose as one location. And then there’s one a little bit farther up the hill as well at Lake Ann. Scharfenberg: You know and I guess I’ll throw this out there too. Something that would take some time and effort to talk about but you know we partnered with the County on the dog park out at Lake Minnewashta. They have a lot of land. They have a lot of beautiful settings at Lake Minnewashta. They have potential for parking out there. That would be I think a wonderful site to examine as well so I don’t know if it would be worth talking to Marty or someone there, if that would be something. Again they have the land. We have the money to potentially build that. I would think that would be something we would potentially want to explore as well as a site. Hoffman: Good idea. Kelly: Add that to our bus tour. Okay, any other comments on the band shelters? COMMISSION MEMBER COMMITTEE REPORT. None. COMMISSION MEMBER PRESENTATION. None. ADMINISTRATIVE PACKET. None. Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 9:00 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 29