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CC Minutes 5-23-05 O~-IL City Council Meeting - May 23, 2005 perspective hires on the fire department and I think we have, currently have 9 people that are interested in joining the fire department so we'll take them through the interview process and such. Bring to everybody's attention of course in the next month here it should warm up and we'll have people out on the lakes and at the beaches and what not and we do have rescue boats and dive teams and everything else but we'd like to keep those from being called out so we'd like safety to be on everybody's mind and when they are out in the boats and definitely out at the swim places where we don't have lifeguards and such so, that's about all I have. Do you have any questions? Mayor Furlong: Any questions for the Chief? No, sounding good. Very good, thank you. Chief Gregg Geske: Okay, thanks. Have a nice night. Mayor Furlong: Thank you. GATEWAY 2ND ADDITION. EAST WATER TREATMENT PLANT: A. PUBLIC HEARING TO CONSIDER VACATION OF EASEMENTS. PROJECT 05-02. B. FINAL PLA T APPROVAL. C. APPROVAL OF CONSTRUCTION PLANS & SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS. Paul Oehme: Thank you Mayor, City Council members. The first item for your consideration tonight regarding the Gateway 2nd Addition, east water treatment plant is the vacation of existing easements over the underlying plat. The underlying plat over the east water treatment plant was originally platted under the Gateway East plat in 2001. As with all plats, standard drainage and utility easements along the lot lines were granted to the city. With the construction of the new proposed water treatment plant, new drainage and utility easements have been dedicated to the city. In order to remove the old easements encumbered on the new lots the city will need to vacate the old easements. The easements are shown on these sheet here. This is the end of 79th Street. Trunk Highway 5 is on the bottom of the drawing here, and this is an outlot under the Gateway East original plat, so pretty straight forward. I'd recommend that a public hearing be opened at this time and I stand for questions. Mayor Furlong: Thank you. Any questions for the staff? If not we will open the public hearing and invite any interested parties to come forward and speak on this matter. Please come forward to the podium, state your name and address. Nobody? Okay. If not then without objection we'll close the public hearing and bring it back to council. So moved, or order so any discussion on the council on this item? Seems pretty straight forward. The items Band C, is there anything to discuss on those right now before we move forward with any action? Paul Oehme: I can run through the second item. The final plat approval if you'd like. Mayor Furlong: The plat approval or the plans and specs? 8 City Council Meeting - May 23, 2005 Paul Oehme: The plat approval or the plans and specs. We can look at and see if you'd like to, it doesn't make any difference. Mayor Furlong: Alright. Let's go with any questions, if there are any questions on those items. No? Okay. Paul Oehme: Well for the plat approval. Mayor Furlong: We're just going from preliminary to final there. There weren't any material changes? Paul Oehme: Yep. There basically from the preliminary to the final plat there were some conditions that were originally in the packet, 25 additional conditions. Most of those conditions have been met at this time. Additional conditions will be met prior to contract orland during the construction process. Again on April 25th City Council did look at land use in this area. Preliminary plat approval again and then the site plan review for the 12,500 square foot building that we're considering building. For the water treatment plant. Utility easements again were reviewed, consistence with the standard specifications and street layouts and then landscaping as well too, so the 25 conditions that were originally in the preliminary plat approval again have been met and are included in these documents here. The plans and specifications for the treatment plant site, so they're really close to being finalized at this time. There's a couple things that the city attorney has recommended we include at this time but they're easily incorporated in the plans. Mayor Furlong: Thank you. Is there any other questions on these, and just for a point of clarification, I think originally, or not originally. At one point when we were putting the agenda together this evening, items 3 Band C were included in the consent agenda as the normal course. We'd bring a final back that way. The only reason they were put down here was because we did have the public hearing on item 3A, so while it's not public hearing, certainly if anybody would like to speak to these, we'd welcome you to come forward now to speak on either of these two matters as well. Items 3 B or C. If you're interested please come forward to the podium. Just to make sure that there's no confusion there. That's fine. With that, is there any other discussion on any of the items 3A, B or C from the council level? If not, is there. I'm sorry, Mr. Gerhardt. Todd Gerhardt: I have one item. Paul, wasn't there one item you wanted to change on storm water ponding? Paul Oehme: Yep, and I don't know as a matter of course, should we be voting on the, council vote on the just the preliminary, or the vacation of easements first? Roger Knutson: There's no reason they can vote on all three of them at the same time. Paul Oehme: Okay. Then we'll just move onto item number C then. Or actually B, I'm sorry. Under the recommendations, under page 7. Item number 6. Mayor Furlong: Which item are you? 9 City Council Meeting - May 23, 2005 Paul Oehme: Under B, I'm sorry. Under B, page number 6. Page number 7. Under the recommendations. Second to the last sheet. Staff I guess is requesting that the language of that item be, just be changed to be a little more flexible in that the applicant being the city should just work with the watershed district. Seeing if the regional water quality infrastructure on the site can be provided at this time. We don't know if it can be or not. We just wanted the flexibility that city staff should be looking at that instead of just having us required to construct a regional pond at this site. Todd Gerhardt: We want to do this when there's no planners here. Councilman Lundquist: Perfect. Mayor Furlong: Okay, so what's the wording change? Shall or should? Todd Gerhardt: How about the applicant provide. Councilman Lundquist: How about the applicant shall work with the watershed district to investigate a regional water quality infrastructure on this site. Paul Oehme: I agree. Mayor Furlong: Okay. Okay, anything else then on any of these items? A, B or C. Paul Oehme: I can talk some more if you want to see the plans or the schematics. Councilman Lundquist: Was that a threat or a promise? Mayor Furlong: I'm not trying to rush you. Paul Oehme: We can move on. I should just briefly touch on a third item and that is, having council consider us to go with plans and specs and authorize the advertising for bids at this time too. Basically in your outline we identified what the scope of the project is. Basically again it's a water treatment plant facility to remove the iron, manganese that are currently in our water. They're creating more of the rusty water issues that we have here. Another benefit to the treatment plant, naturally occurring contaminants are in our water as well too, so it's a good thing that we're planning for the future with this project as well. Setting up a infrastructure for future wells 10 and 11, and kind of looking forward and into the future. The schedule for the project, I'll briefly go over that. We're looking at opening bids on June 30th and then having council consider awarding a contractor of the lowest qualified bidder in July. Starting the project up and construction in July, and then having the project potentially completed in August or at an alternate start up date of December 3rd, which is an alternate bid item in our contract as well. So with that being said, again I stand for questions and I recommend that all 3 items be approved. Mayor Furlong: Okay, thank you. Any questions for staff on any of those items? I think this is continuing along the path that we've been working for over the last, boy almost 2 Y2 years. And even longer than that with the CAP agency, the CAP group, citizens group that has been looking at this so this is just the next step here, and we're getting to the point now where we're going out 10 City Council Meeting - May 23,2005 and saying we want to build this and let's find out what the price is and see how good our engineering estimates are. Okay. Todd Gerhardt: Just to add one more thing in there Paul, we should put in a ground breaking ceremony between award of bid and start of construction. I think the Mayor made a great point here that this has been going on for 2 V2 years. I think the CAP agency's been involved in this for over 3 years and I think when you have an achievement like this you've got to celebrate it and I think the city should have their ground breaking. This is probably going to be one of the most expensive capital improvement projects that the city's taken on and I think we should celebrate that, and work with SEH in planning a great ground breaking ceremony. Mayor Furlong: We're celebrating the expense part of it? Todd Gerhardt: I said work with SEH on sharing the cost of that. Councilman Lundquist: We're celebrating the wise investment. Todd Gerhardt: That too. Mayor Furlong: Very good. Thank you. Anything else? If not is there a motion, either individually if people desire or we can take them combined. Councilman Lundquist: Mr. Mayor I'd move that we approve items 3(a) as published. 3(b) with the edit to item number 6 on page 7 to read the applicant shall work with the watershed district to investigate a regional water quality infrastructure on this site. And item 3(c) as published. Mayor Furlong: Thank you. Is there a second? Councilwoman Tjomhom: Second. Mayor Furlong: Made and seconded. Any discussion on the motion? Hearing none we'll proceed with the vote. Resolution#200S-49: Councilman Lundquist moved, Councilwoman Tjornhom seconded that the City Council approves a resolution vacating the existing public drainage and utility easements as defined on the attached vacation description. All voted in favor and the motion carried unanimously with a vote of 4 to O. Councilman Lundquist moved, Councilwoman Tjornhom seconded that the City Council approves the final plat for Gateway East 2nd Addition creating two lots and one outlot (plans prepared by Hansen Thorp Pellinen & Olson, Inc.), subject to the following conditions: 1. An access easement for the benefit of Lot 2 shall be recorded across Lot 1. 2. On the site plan show the dimensions for street width, cul-de-sac radius, parking stalls, trail, etc.. 11 City Council Meeting - May 23,2005 3. The proposed retaining wall along the north side of the backwash tanks will require a building permit from the City's Building Department. 4. Proposed erosion control must be developed in accordance with the City's Best Management Practice Handbook (BMPH). Staff recommends that Type I silt fence be used along the entire south and west construction limits. A rock construction entrance, per City Detail Plate No. 5301 must be added to the plans off of existing West 79th Street. In addition tree preservation fencing must be installed at the limits of tree removal. All disturbed areas as a result of construction must be seeded and mulched or sodded immediately after grading to minimize erosion. Any off site grading will require an easement from the appropriate property owner. 5. Additional signage shall be installed alerting motorists to the blind approach near the existing Hanus Building just west of the site. 6. The applicant shall work with the watershed district to investigate a regional water quality infrastructure on this site. 7. The flow path and velocity of the water from the flared end sections to the storm water shall be evaluated. 8. A Storm Water Pollution Prevention Plan (SWPPP) encompassing an erosion and sediment control plan shall be developed for the site. 9. Erosion control blanket shall be applied to the storm water pond and any disturbed areas between the flared end sections and the pond, as well as on any slopes greater than or equal to 3: 1. 10. Energy dissipation shall be provided at the flared end sections. 11. All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time Steeper than 3:1 7 days (Maximum time an area can 10:1 to 3:1 14 days remain open when the area Flatter than 10: 1 21 days is not actively being worked.) 12. These areas include constructed storm water management pond side slopes and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. 13. Street cleaning of soil tracked onto public streets shall include daily street scraping and street sweeping as needed. 12 City Council Meeting - May 23,2005 14. Inlet protection shall be provided following installation. Wimco-type inlet controls are recommended. 15. The applicant shall apply for and obtain permits from the appropriate regulatory agencies, (e.g., Riley-Purgatory-Bluff Creek Watershed District, Minnesota Pollution Control Agency, Minnesota Department of Natural Resources (for dewatering), Minnesota Department of Health, and Minnesota Department of Transportation), and comply with their conditions of approval. All voted in favor and the motion carried unanimously with a vote of 4 to O. Resolution#2005-50: Councilman Lundquist moved, Councilwoman Tjornhom seconded that the City Council approves the construction plans and specifications and authorize advertisement for bids, Project No. 04-08. All voted in favor and the motion carried unanimously with a vote of 4 to O. PUBLIC HEARING FOR 2005 STREET IMPROVEMENT PROJECT 05-01: A. ASSESSMENT HEARING. B. AWARD OF BID. Public Present: Name Address Gary Meier 1420 Lake Lucy Road Paul Oehme: Thank you Mayor, City Council members. Staff requests that the City Council hold an assessment hearing and consider a resolution adopting the 2005 street improvement assessment roll. September 27th the City Council authorized the preparation of the feasibility study for this project and since then city staff has held two neighborhood meetings, open houses for this project and has opened bids as well. The final assessment amounts based on the bid results that we have just received. Prior to completion of the public hearing, any property owners wishing to object to their assessment must file a signed written objection or they waive their rights to appeal. Objections after this public hearing are invalid. The City Council should approve a resolution as in the background, as adopted, or either modify it as submitted. Staff has not received any objections to the assessment hearing at this time, or the assessments at this time. In all 128 notices for this public hearing had been sent out. I'd like to just briefly go through each of the project areas at this time. The project areas again we were looking at, there were 3 major, main areas and the streets that have been identified were identified through the pavement management program we have here at the city. The Lake Lucy area is shown in this drawing in the blue. The project includes Lake Lucy Road which is the east/west collector roadway. Steller Court and Charing Bend. And Lake Lucy Road is from Galpin Boulevard over to Powers on the east. Those improvements include an area in Lake Lucy Road from a 36 foot wide roadway down to 32. Milling and overlaying the street. Installing concrete curb and gutter along the edge of the road on Steller Court and Lake Lucy Road. And then adding an off street trail on the north 13