2015 Picnic Site EvaluationCITY OF
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.2271100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Todd Hoffrnan, Park & Recreation Director
FROM: Jerry Ruegemer, Recreation Superintendent
DATE: October 27, 2015
SUBJ: 2015 Picnic Site Evaluation
The 2015 picnic reservation season was another good one, with paid picnic
reservations totaling 125. The picnic sites hosted family reunions, weddings,
anniversaries, graduations, birthdays, baptisms, school groups and company
parties. The most popular site is the Lakeside Pavilion at Lake Ann (45), second
is the Klingelhutz Pavilion at Lake Ann (41), and the Lake Susan Shelter is third
(39). The 125 reservations generated $15,200 in revenue. These paid
reservations resulted in the city hosting over 14,000 picnickers. Many other
picnics take place weekly at all locations, as some groups choose not to make a
reservation. We are pleased that the community is utilizing the picnic facilities
for multiple programs, special events, camps, and picnics.
Attached is a summary of all picnics held in 2015, including reservation
categories, facility breakdown, the type of customer making the reservation, and
the day of the week reserved. This information is needed to review future
facility improvements, fee structures, and operational procedures.
Upon completion of every picnic, staff sends out evaluation forms seeking
feedback from park users. The information collected is largely positive with
comments relating to facility processes and fees. Staff reviews all comments
and works together to address any concerns or issues our customers may have.
Picnic evaluation forms have been included in the Administrative Section in
your packets throughout the summer.
The popularity of the two picnic shelters at Lake Ann Park has been attracting
larger groups (100+) which has been great exposure for our most popular
community park. One of the obstacles faced is limited parking for a variety of
events such as athletic tournaments, beach use, boating, picnics and all other
general uses. To remedy this situation, staff did not reserve the Klingelhutz
Pavilion, and booked smaller groups at the Lakeside Pavilion, for 4 weekends in
June and July during CAA tournaments. This helped with the parking
challenges and staff intends to continue this practice in 2016. However, as a
result of this practice, the 2015 season saw a slight reduction in revenue due to
g:\park\jcny\picnics\2015 picnic rentals\picnic season evaluation 10-27-15.docx
Chanhassen is a Community for Life - Providing for Today and Planning forTomorrow
Park & Recreation Commission
October 27, 2015
Page 2
having to turn away some picnic requests to accommodate the tournaments and
other park users.
The 2015 picnic reservation season was successful, with the overwhelming
majority of our guests having a positive experience. Staff will continue to look
for ways to improve our procedures and facilities to ensure our customers have a
Chan-tastic experience and seek to return in the future.
ATTACHMENTS
1. 2015 Picnic Reservation Categories
2. Picnic Attendance, 2009-2015
3. Picnic Revenue, 2009-2015
4. Picnic Reservations, 2009-2015
g:\park\jeny\picnics\2015 picnic rentals\picnic season evaluation 10-27-15.docx
2015 Picnic Reservation Categories
Lakeside Pavilion
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
1
1
1
2
1
9
11
26
Resident School District 112/276
1
0
0
1
1
1
1
5
Non -Resident
0
1
0
3
3
3
3
13
Non -Resident School District
0
0
0
0
1
0
0
1
Total
2
2
1
6
6
13
15
45
Lake Susan ShelterMon
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
2
1
1
5
2
15
0
26
Resident School District 112/276
1
1
2
3
2
0
0
9
Non -Resident
1
1
0
1
0
1
0
4
Non -Resident School District
0
0
0
0
0
0
0
0
Total
4
3
3
9
4
16
0
39
Klingelhutz Pavilion
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
0
3
3
1
2
7
4
20
Resident School District 112/276
1
0
2
1
1
0
0
5
Non -Resident
1
0
1
5
2
5
1
15
Non -Resident School District
0
0
0
1
0
0
0
1
Total
2
3
6
8
1 5
12
5 1
41
125 Total Picnics Paying
Fees
g:\park\jeny\picnics\2015 picnic rentals\picnic reservation categories 15.doex
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