2015 Halloween Party EvaluationCITY OF
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.2271110
Building Inspections
Phone: 952.227.11 80
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.2271404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
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TO: Jerry Ruegemer, Recreation Superintendent
FROM: Katie Favro, Recreation Supervisor
DATE: November 24, 2015
Still 2015 Halloween Party Evaluation
The annual Halloween Party was held on Saturday, October 24' at the Chanhassen
Recreation Center. An estimated 330 children, ages 12 and under, registered for the
event. Registrants and their families enjoyed live entertainment, carnival games,
refreshments, indoor trick -or -treating, a spooky room, and hayrides. Listed below are
comments regarding each component of the event and an expense report is attached.
Entertainment
A Touch of Magic's Captain Curley performed a pirate act for the audience in the
Rec Center gym. The audience was entertained throughout the 30 -minute show,
which was a good length of time. Both kids and adults gave positive reviews of the
show.
Spooky Rooms
Rooms 1 & 2 were transformed into the spooky rooms. One side was decorated as a
dark cemetery and the other as Frankenstein's lair. They are designed specifically for
the younger children, with the intent not to scare anyone. The rooms were staffed
with costumed volunteers who handed out candy to the children. Special thanks to
our Park Maintenance staff for their help and dedication to these rooms.
Carnival Games
The Bluff Creek Elementary gym was used for the carnival games, which allows for
easy traffic flow and accommodates a large number of people. The games were
staffed by volunteers from the Chanhassen and Chaska High School Key Clubs as
well as a few other miscellaneous groups.
Refreshments
Complimentary cookies and apple cider were provided to attendees in Rooms 3 & 4.
Fifty-six (56) dozen cookies and 12 gallons of cider were purchased from Cub Foods
in Chanhassen. The cookie order was a good quantity for the crowd.
Hayrides
Hayrides continue to be a popular activity for participants. Once again we contracted
with Ken Theis for this service. He provides one hay wagon pulled by two horses.
Chanhassen is a Community for Life - Providing forTodayand Planning for Tomorrow
Mr. Jerry Ruegemer
November 24, 2015
Page 2
The hayride is located in the front of the Recreation Center where it receives high
visibility as party -goers enter the building. It was a beautiful night with warmer than
average temperatures.
Face Painting
Face painters were hired from Maund Entertainment, which provided complimentary
services to participants. Having three artists continues to work well, as lines were
manageable for this popular activity.
Volunteers/Staff
We had a tremendous group of volunteers from the community as well as the
Chanhassen and Chaska High School Key Clubs. Volunteers assisted with event
registration, operating carnival games, handing out candy in the spooky rooms,
providing refreshments and cleaning up at the conclusion of the event.
General Comments/Recommendations for 2016
• Continue to reserve Conference Room 1 until Monday morning. This gives us a
place to store supplies over the weekend.
• Look at adding additional props to the Spooky Room to keep things fresh for
guests who attend multiple years in a row.
• Schedule volunteers from 4:30-8:30 p.m. This provides ample preparation time
before the event and additional help cleaning up afterwards.
• Having 30-36 volunteers provides great coverage for all of the activities for the
evening. Continue to recruit volunteers from staff, organizations and clubs,
volunteer groups, and Park and Rec Commissioners.
g:\park\katieflballoween\2015\2015 halloween evalmion.docx
2015 HALLOWEEN PARTY
Expense Report
REVENUE
331 Participants @ $5.00 TOTAL $ 1,655.00
EXPENSES
101-1614-4130 (Budget: $2,100)
Target — Candy and General Supplies $ 585.23
Cub Foods — Cookies and Cider $ 371.94
Dominos — Pizzas $ 74.99
Miscellaneous Supplies $ 58.00
Oriental Trading Company/ Fun Express — Carnival Prizes $ 495.04
Parry City — General Supplies 167.60
TOTAL $ 1,752.80
101-1614-4300 (Budget: $1,500)
Ken Theis — Hayrides $ 500.00
A Touch of Magic — Treasure Beyond Measure $ 448.00
Maund Entertainment — Face Painters (3) 480.00
TOTAL $ 1,428.00
101-1614-4340 (Budget: $300)
Chanhassen Villager Inserts 257.60
TOTAL $ 257.60
Total Expenditures $ 3,438.40
Total Revenue $1,655.00
$ (1,783.40)*
*The Halloween Party is one offour events under the Community Event Sponsorship
Program. To date, 62 local businesses have contributed over $40, 000 in cash and goods
in 2015 to support these four events.
9:�puk\kafieflhalloween\2015\expense report 2015.docx