Establish 2016 Picnic Reservation Fees0
CITY OF MEMORANDUM
MANAQQIu TO: Todd Hoffman, Park & Recreation Director
7700 Market Boulevard
FROM: Jerry Ruegemer, Park & Recreation Superintendent
PC Bax 147
Chanhassen, MN 55317
DATE: November 24, 2015
Administration
SUBJ: 2016 Picnic Reservation Fees
Phone: 952.2271100
Fax: 952.227.1110
The Park & Recreation Commission reviewed the picnic season at their October 27th
Building Inspections
Phone: 952.2271180
meeting. The commission discussed revenues, reservation categories, customer
Fax 952.2271190
types, and other related items.
Engineering
At this meeting, the commission will review picnic fees for the 2016 season.
Phone: 952.227.1160
Although the Park & Recreation Commission may choose to raise or lower fees,
Fax: 952.227.1170
staff recommends that the fees remain at the same level as 2015.
Finance
Phone: 952.227.1140
RECOMMENDATION
Fax: 952.227.1110
It is recommended that the Park & Recreation Commission recommend that the City
Park & Recreation
Council establish 2016 group picnic reservation fees at the same level as 2015. The
Phone: 952.2271120
commission's recommendation will be forwarded to the City Council as a part of
Fax: 952.227.1110
their annual review of all license fees on December 14.
Recreation Center
2310 Coulter Boulevard
ATTACHMENT
Phone: 952.227.1400
Fax: 952.227.1404
1. Proposed 2016 Picnic Reservation Fees
2. 2015 Picnic Site Evaluation
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
wwwci.chan hasse n.m n.us
g:\park\jm3picnics\picnic reservation fees 2016-1.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
® CHANHASSEN PICNIC INFORMATION
City of Chanhassen, 7700 Market Blvd., P.O. Box 147,
Chanhassen, MN 55317
952-227-1121
LAKE SUSAN PARK SHELTER
• Available May 1 -September 30
• Accommodates 50-200
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
25' x 45' covered shelter has lights, electrical outlet, water spigot, bathrooms, picnic tables, trash receptacles, play
area, sand volleyball court, ball field, basketball court, tennis courts, fishing pier and boat access.
LAKE ANN PARK LAKESIDE PAVILION
• Available May 1 -September 30
• Accommodates 25-175
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
40' x 40' covered shelter has lights, electrical outlets, access to water, bathrooms, ball fields, play areas, grills, trash
receptacles, swimming beach, boat access, fishing pier, boat rentals, concessions, tennis court, and birds eye view of
Lake Ann.
AL KLINGELHUTZ MEMORIAL PAVILION
• Available May 1 -September 30
• Accommodates 100-400
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
50' x 100' covered shelter with lights, electricity, picnic tables, grills, trash receptacles, portable restrooms, water
spigot, ball fields, play areas, swimming beach, fishing pier, boat access, boat rentals, concessions, and tennis court.
Group Reservation Rates (Including Tax)
Type
Resident
Resident School
Non -Resident
Non -Resident School
Refundable Damage Deposit
Non-Profit/Senior Group Discount
Monday -Thursday
Friday -Sunday
100
125
45
50
200
250
100
150
200
$200
26%
25%
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.2271190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
MEMORANDUM
TO: Todd Hoffman, Park & Recreation Director
FROM: Jerry Ruegemer, Recreation Superintendent
DATE: October 27, 2015
SUBJ: 2015 Picnic Site Evaluation
The 2015 picnic reservation season was another good one, with paid picnic
reservations totaling 125. The picnic sites hosted family reunions, weddings,
anniversaries, graduations, birthdays, baptisms, school groups and company
parties. The most popular site is the Lakeside Pavilion at Lake Ann (45), second
is the Klingelhutz Pavilion at Lake Ann (41), and the Lake Susan Shelter is third
(39). The 125 reservations generated $15,200 in revenue. These paid
reservations resulted in the city hosting over 14,000 picnickers. Many other
picnics take place weekly at all locations, as some groups choose not to make a
reservation. We are pleased that the community is utilizing the picnic facilities
for multiple programs, special events, camps, and picnics.
Public Works
Attached is a summary of all picnics held in 2015, including reservation
Park :Recreation
Phone: 952.2271120
categories, facility breakdown, the type of customer making the reservation and
g ,
Fax:952.2271110
the day of the week reserved. This information is needed to review future
facility improvements, fee structures, and operational procedures.
Recreation Center
events such as athletic tournaments, beach use, boating, picnics and all other
2310 Coulter Boulevard
general uses. To remedy this situation, staff did not reserve the Klingelhutz
Phone: 952.227.1400
Upon completion of every picnic, staff sends out evaluation forms seeking
Fax: 952.2271404
feedback from park users. The information collected is largely positive with
Planning &
comments relating to facility processes and fees. Staff reviews all comments
Natural Resources
and works together to address any concerns or issues our customers may have.
Phone: 952.227.1130
Picnic evaluation forms have been included in the Administrative Section in
Fax: 952.227.1110
your packets throughout the summer.
Public Works
7901 Park Place
The popularity of the two picnic shelters at Lake Ann Park has been attracting
Phone: 952.227.1300
Fax: 952.227.1310
larger groups (100+) which has been great exposure for our most popular
community park. One of the obstacles faced is limited parking for a variety of
Senior Center
events such as athletic tournaments, beach use, boating, picnics and all other
Phone: 952.227.1125
Fax: 952.227.1110
general uses. To remedy this situation, staff did not reserve the Klingelhutz
Pavilion, and booked smaller groups at the Lakeside Pavilion, for 4 weekends in
website
June and July during CAA tournaments. This helped with the parking
www.ei.chanhassen.mn.us
challenges and staff intends to continue this practice in 2016. However, as a
result of this practice, the 2015 season saw a slight reduction in revenue due to
9dpark\jcny\picnics\2015 picnic rentals\picnic season evaluation 10-27-15.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Park & Recreation Commission
October 27, 2015
Page 2
having to tum away some picnic requests to accommodate the tournaments and
other park users.
The 2015 picnic reservation season was successful, with the overwhelming
majority of our guests having a positive experience. Staff will continue to look
for ways to improve our procedures and facilities to ensure our customers have a
Chan-tastic experience and seek to return in the future.
ATTACHMENTS
1. 2015 Picnic Reservation Categories
2. Picnic Attendance, 2009-2015
3. Picnic Revenue, 2009-2015
4. Picnic Reservations, 2009-2015
g:\park\jcny\picnics@015 picnic rentals\picnic season evaluation 10-27-15.docx
2015 Pienk Reservation Categoides
Lakeside Pavilion
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
I
1
1
2
1
9
11
26
Resident School District 112/276
1
0
0
1
1
1
1
5
Non -Resident
0
1
0
3
3
3
3
13
Non -Resident School District
0
0
0
0
1
0
0
1
Total
2
2
1
6
6
13
15
45
Labe Susan Shelter
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
2
1
1
5
2
15
0
26
Resident School District 112/276
1
1
2
3
2
0
0
9
Non -Resident
1
1
0
1
0
1
0
4
Non -Resident School District
0
0
0
0
0
0
0
0
Total
4
3
3
9
4
16
0
39
Klingelhutz Pavilion
Mon
Tues
Wed
Thurs
Fri
Sat
Sun
Total
Resident
0
3
3
1
2
7
4
20
Resident School District 112/276
1
0
2
1
1
0
0
5
Non -Resident
1
0
1
5
2
5
1
15
Non -Resident School District
0
0
0
1
0
0
0
1
Total
2
3
6
8
51
12
1 5
41
1 125 Total Picnics Paying Fees
gdparMjer yNpicnicsl2015 picnic rentals�picnie reservation categories 15.docx
Picnic Revenue
$20,000
518,000
S16,000
$14,000
512,000
$10,000
58,000
$6,000
Total Picnic Revenue 2009-2015: $99,100
$4,000
$2,000
$0
2009 2010 2011 2012 2013 2014 2^15
18,000
16,000
14,000`
12,000
10,000
111
6,000
4,000 Total Attendance 2009-2015: 87,500
2,000
0
2009 2010 2011 2012 2013 2014 2015
Picnic Reservations
140
120 y
100
80
60
Total Picnic Reservations 2009-2015: 814
40
20
0
2009 2010 2011 2012 2013 2014 2015