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PC SUM 2016 04 19 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES APRIL 19, 2016 Chairman Aller called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Andrew Aller, Mark Undestad, John Tietz, Nancy Madsen, and Lisa Hokkanen MEMBERS ABSENT: Steve Weick, and Maryam Yusuf STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner; Alyson Fauske, Assistant City Engineer; and Terry Jeffery, Water Resources Coordinator OATHS OF OFFICE : Andrew Aller and Nancy Madsen recited the oaths of office. ADOPTION OF PLANNING COMMISSION BYLAWS.Commissioner Tietz moved, Commissioner Hokkanen seconded to adopt the Planning Commission Bylaws as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. ELECTION OF CHAIR AND VICE CHAIR. Commissioner Undestad nominated Andrew Aller as Chairman of the Planning Commission. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Commissioner Undestad nominated Steve Weick as Vice Chairman of the Planning Commission. All voted in favor and the motion carried unanimously with a vote of 5 to 0. TH 445 WEST 79 STREET, CHICK-FIL-A: SITE PLAN REVIEW WITH VARIANCES TO CONSTRUCT A 4,775 SQUARE FOOT RESTAURANT ON 1.32 ACRES OF PROPERTY ZONED HIGHWAY AND BUSINESS SERVICES DISTRICT (BH) AND TH LOCATED AT 445 WEST 79 STREET, CHICK-FIL-A. APPLICANT: CHICK-FIL-A INC. OWNER: CHANHASSEN SHOPPES, LLC. Bob Generous presented the staff report on this item. Commissioner Tietz asked for clarification on the number of parking stalls above what’s required. Representing Chick-fil-A, Project Manager Joe Vavrina with HR Green discussed findings from the traffic study. Chairman Aller asked the applicant to speak to the number of parking stalls, traffic impacts to the Holiday, stormwater drainage, and the trash enclosure before opening the public hearing. No one spoke and the public hearing was closed. Planning Commission Summary – April 19, 2016 Hokkanen moved, Madsen seconded that the Chanhassen Planning Commission recommends City Council approve the site plan for a 4,775 square foot, one story building with a drive-thru and a variance for hard surface coverage, plans prepared by HR Green, Inc., dated 02/23/16 and subject to the following conditions and adopts the Findings of Fact and Recommendation: Building: 1.The building is required to have an automatic fire extinguishing system. 2.Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 3.Retaining walls over four high must be designed by a professional engineer and a permit must be obtained prior to construction. 4.Sanitary and storm sewer service must comply with Minnesota State Plumbing Code (see Table 701.1). 5.Detailed occupancy related requirements will be addressed when complete building plans are submitted. 6.The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Engineering: 1.Several proposed items are shown within the city’s drainage and utility easement, including: both retaining walls, clearance bar post for the drive-thru and the Chick-fil-A monument sign. These items must be moved out of the easement or the applicant must enter into an encroachment agreement with the city after, but concurrent to the site plan agreement. 2.An additional drainage and utility easement shall be recorded over the two drainage basins located south of the parking lot. 3.Staff has requested further analysis to include the Market Boulevard intersection. 4.The applicant’s engineer shall also examine ways to mitigate the queueing and decreased LOS. th 5.The applicant shall and re-stripe the intersection of W 79 Street & Great Plains Boulevard to provide a longer left turn queue. 6.The applicant’s engineer shall verify whether an adequate sight line is provided for vehicles exiting via the eastern site access. 7.The applicant shall follow the accessibility code for the construction as well as all applicable State and Federal laws. 8.The applicant shall coordinate with city staff prior to removal or construction of the services th regarding inspection and traffic control on W 79 Street. 9.Once construction is complete, the applicant shall retain ownership of the proposed sanitary service, water service and hydrant constructed on this property. Planning: 1.The applicant shall combine the two parcels as one lot. 2 Planning Commission Summary – April 19, 2016 2.The applicant shall enter into a site plan agreement with the City and provide the necessary security to guarantee erosion control, site restoration and landscaping. 3.Wall lighting and the trash enclosure lighting shall comply with city code. 4.The proposed monument sign shall be relocated on the site to comply with city code. 5.Signage shall comply with city code and requires separate sign permits for each sign. 6.The applicant shall reduce the drive-thru entry width to one lane to add a landscape peninsula in the southwest corner of the building and to expand the patio area. 7.The applicant shall investigate the shortening of the service sidewalk connecting the building to the parking lot. 8.The applicant shall provide enhanced landscaping to the north of the building. Landscaping: 1.The applicant shall revise the landscape plan to accommodate more of the required bufferyard trees in the south and east buffer yard areas. 2.The interior width of all landscape island must a minimum of 10 feet. 3.The 8” oak tree located on plans along the southeast property line must be preserved. Revised landscape plans shall note the tree as saved. 4.The London plane tree and Norway maple listed in the Plant Schedule shall be replaced with appropriate species from the city’s Approved Tree List. Water Resources: 1.The applicant shall consider modifications to site grading, catch basin placement or both to minimize to the maximum extent practicable, the amount of runoff leaving the site to the west. 2.Sheet C-3.1 the two swales/basin areas shown on the southern property boundary shall be stabilized as soon as possible after going on-line but no more than 48 hours afterwards. 3.The applicant shall do additional subsurface exploration/investigation to provide more substantial evidence that the infiltration system will work as modeled. The method of exploration/investigation shall be left to the applicant and their engineer’s discretion. In the event the findings indicate that infiltration is not feasible, stormwater management plans shall be modified accordingly. 4.The Stormtech system shall be owned and maintained by the property owner. 5.A drainage and utility easement shall be recorded over the Stormtech system and the two basins located south of the parking lot. 6.The design shall be modified to prevent the wall from experiencing inundation. In the event this is not possible, the D&U shall clearly state that the retaining wall is the sole responsibility of the property owner. 7.The applicant shall prepare an operations and maintenance manual which shall include a schedule of inspection as well as anticipated routine maintenance to maintain performance in perpetuity or until such a time as all parties agree it is no longer necessary. This document 3 Planning Commission Summary – April 19, 2016 shall include persons responsible for inspections and maintenance and shall be recorded against the property. 8.The city or their representative shall be granted rights to come onto the property during and after construction to inspect the facility. 9.Inspection reports and maintenance records shall be made available to the City within 30 days of receiving a written request. 10.The applicant must evaluate the conveyance downstream to assure adequate capacity exists. 11.The model shall be modified to include the area that drains into ST-41 and the area that drains into ST-6 as basins. 12.Additional detail is needed for the Stormtech system to fully evaluate its efficacy. These items include elevation of chambers, interconnection between chambers for evaluation of short circuiting of the system, and elevation of the stone. 13.The applicant shall be responsible for all other agency permits such as MPCA, RPBCWD, MN DOT, MNDOT, et al. 14.It is estimated that $19,997.34 in stormwater connection fees will be due at lot consolidation. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVAL OF MINUTES: Commissioner Madsen noted the verbatim and summary Minutes of the Planning Commission meeting dated March 15, 2016 as presented. COMMISSION PRESENTATIONS. Commissioner Hokkanen informed the commission of st her resignation from the Planning Commission on June 1 because she is moving out of the city. ADMINISTRATIVE PRESENTATIONS. Chairman Aller discussed the open house being th held on April 28 from 4:00 to 6:00 p.m. in the council chambers regarding planned improvements to Highway 5. Kate Aanenson discussed action taken by the City Council at their th March 28 meeting, new businesses and sign permits issued, and the future schedule for Planning Commission agenda items. Undestad moved, Madsen seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 7:45 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 4