Park and Trail Acquisition CIPMEMORANDUM
CITY OF TO: Park and Recreation Commission
CHMHASSEN FROM: Todd Hoffinan, Park & Recreation Director
7700 Market Boulevard DATE: June 28, 2016
PO Box 147
Chanhassen, MN 55317
SUBJ: Initiate Discussion Regarding Recommendation to City Council,
2017 through 2021 Park and Trail Acquisition and Development
Administration
Phone: 952.227.1100 Capital Improvement Program (CIP)
Fax: 952.227.1110
BACKGROUND
Building Inspections
Phone: 952.227.1180
Annually, the Park and Recreation Commission is responsible for making a
Fax: 952.227.1190
recommendation to the City Council concerning the Five -Year Park and Trail
Phone. 952.227.1400
Acquisition and Development Capital Improvement Program (CIP). The
Engineering
Phone: 952.227.1160
commission will have u to two months to work n h'
p o this recommendation starting
Fax: 952.227.1170
at this meeting and concluding at the August meeting. Responding to commission
Natural Resources
direction over the next two months, staff will provide a recommended Five -Year
Finance
CIP for your consideration on August 23, 2016.
Phone: 952.227.1140
needs for public park and trail amenities. In order to fulfill or meet these new
Fax: 952.227.1110
Commissioners are asked to review the current set of projects in the CIP in
Public Works
addition to considering any other potential projects. This discussion is intended to
Park &Recreation
Phone: 952.227.1120
give the commission an opportunity to review its goals surrounding capital
Fax: 952.227.1110
improvements over the next five years, propose priorities, and seek additional
information.
Recreation Center
2310 Coulter Boulevard
The Park and Trail Acquisition and Development CIP accounts for all major park
Phone. 952.227.1400
and trail acquisitions and improvements. Theark dedication fund is used to
Thepark
Fax. 952.227.1404
the majority of these activities. Park dedication funds are collected
Planning &
through the development of residential, commercial, and industrial property. The
Natural Resources
current balance in the park dedication fund is approximately $1,871,000. The
Phone: 952.227.1130
premise for these fees is that development of vacantro ernes results in increased
P p
Fax: 952.227.1110
needs for public park and trail amenities. In order to fulfill or meet these new
demands for services, park dedication fees are collected and used to acquire
Public Works
parkland, build arks and trails, purchase playgrounds, construct picnic shelters
p p p yg
7901 Park Place
Phone: 952.227.1300
build ball fields, plant trees, etc.
Fax: 952.227.1310
General tax levy dollars are also used for some projects, primarily those that
Senior Center
involve the replacement or refurbishment of old or outdated improvements. For
Phone: 952.227.1125
example, in 2014 through 2018, new neighborhood park picnic shelters, valued at
Fax: 952.227.1110
$500,000, are being installed using general fund levy dollars.
Website
www.ci.chanhassen.mn.us
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
It is recommended that the Park and Recreation Commission initiate a discussion concerning the
2017-2021 Park and Trail Acquisition and Development Capital Improvement Program (CIP)
and begin the process of assigning priority rankings to specific projects. In addition, it is
recommended that annual expenses in the park dedication fund CIP average $300, 000 or less per
year over the next five years.
ATTACHMEN7S
1. 2017®2021 CIP Worksheets
2. Current Park and Trail Fund CIP Project Sheets
3. 2017 Budget Calendar
Capital Request
2017-2021
Responsible Person:
Project Name:
Useful Life:
Description
Justification
Expenditure Schedule
2017 2018 2019 2020 2021
Funding Sources 2017 2018 2019 2020 2021
Tota I
Operational Impact
Capital Improvement Program
City of Chanhassen, MN
Project # PK&T-042
Project Name picnic Tables/Park Benches
Account #1 410-000-4705
Account #2
Description
Purchase of picnic tables and park benches.
2016 thru 2020
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life 30 Years
Category Park
Account #3 Priority n/a
Account #4
Total Project Cost: $126,000
Justification
New tables and benches are needed annually to replace old stock and meet new needs.
Prior Expenditures
76,000 Equipment
—Q�—oo� —
1,ot�
Prior Funding Sources
76,000 Park Dedication Fund
Total
Budget Impact/Other
2016 2017 2018 2019 2020 Total
10,000 10,000 10,000 10,000 10,000 50,000
Total 10,000
10,000
10,000
109000
10,000
50,000
2016
2017
2018
2019
2020
Total
10,000 10,000 10,000 10,000 10,000 50,000
Total 10,000 105000 10,000 10,000 10,000 50,000
Capital Improvement Program 2016 thru 2020
Department Park &Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project # PK&T-043 Type Improvement
Useful Life 50 Years
Project Name Trees Category Park
Account #1 410-0000-4701 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $200,000
Annual tree planting program. This program is proposed to be accelerated to mitigate the affects of Emerald Ash Borer.
Justification I
Parklands and other City properties experience tree loss annually, due to storm damage, disease, stress, etc.
Prior Expenditures
125,0001Land Improvement
Total
Prior Funding Sources
125,000 Park Dedication Fund
Total
Budget Impact/Other
2016 2017 2018 2019 2020 Total
15,000 15,000 15,000 15,000 15,000 75,000
Total 15,000
15,000
15,000
15,000
15,000
75,000
2016
2017
2018
2019
2020
Total
15,000 15,000 15,000 15,000 15,000 75,000
Total 15,000 15,000 15,000 153000 15,000 75,000
Capital Proarn 2016 thru 2020
City of Chanhassen, MN
Project # PK&T-072
Project Name Tennis Court Refurbishment
Department
Park & Trail Improvements
Contact
Todd Hoffman
Type
Improvement
Useful Life
25 years
Category
Park
Account #1 601-0000-4706 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $350,000
Resurface and crack seal tennis courts at Lake Susan Park, Meadow Green Park, North Lotus Lake Park, South Lotus Lake Park and the
Chanhassen Recreation Center.
Justification I
Tennis courts offered are kept in playable condition. through patching and resurfacing on a six to ten year cycle.
Moil Expenditures 2016 2017 2018 2019 2020 Total
I
:01P6J
I Maintenance 150,000 150,000
Total Total1503000 150,000
on
Pr 1, Funding Sources 2016 2017 2018 2019 2020 Tot?fl
2EO,00fl Assessment/Revolving 150,000 150,000
Assess Fund
Total. 150,000 150,000
Budget Impact/Other
Maintenance and operations costs.
Capital pro v i e rograim 2016 thru 2020
City of Chanhassen, MN
Project # PK&T-099
Project Name Chanhassen Nature Preserve Trail, Final Phase
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Account #1_ 410-0000-4710 Account #3 Priority n/a
Account #2 Account #4
Description I Total Project Cost: 690,000
A 900 afoot section of eight foot wide bituminous trail, located at the perimeter of Lot 2, Block I Arboretum Business Park 7th Addition.
Justification I
This section of trail is the final phase of a two mile trail loop around the Chanhassen Native Preserve. The trail project was initiated in 1995.
Expenditures 2016
2017 2018 2019 2020
Total
Construction
90,000
90;000
Total
90,000
90,000
Funding Sources 2016
2017 2018 2019 2020
Total
Park Dedication Fund
90,000
90,000
Total
90p0
90,000
Budget Impact/Other I
Maintenance and operation costs. Will need to be included in the pavement management program.
Capital Improvement Program 2016 thru 2020 Department rk
P a& Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project # PK&T-120 Type Improvement
Useful Life
Project Name Neighborhood Park Picnic Shelter Initiative Category Park
Account #1 400-4008-4706 Account #3 Priority n/a
Account #2 Account #4
Description I
Total Project Cost: $500,000
Installation of covered park shelters in parks to serve as central gathering locations, provide shelter from inclement weather and provide a meeting
location for activities and events.
2016 - Greenwood Shores Park and Carver Beach Playground
2017 - Minnewashta Heights Park, Herman Field Park and South Lotus Lake Park
2018 - Sunset Ridge Park and Prairie Knoll Park
Justification
This initiative will fill a current void in the City's park and recreation infrastructure system helping to ensure that our park system remains a strong
element in our mission of providing for today while planning for the future.
PT10 ,. Expenditures
220,000 Construction
TO ta l Total 80,000 120,000 80,000
2016 2017 2018 2019 2020 Total
80,000 120,000 80,000
Prior Funding Sources
220,000 General Fund Surplus
Total Total 805000 120,000 805000
Budget Impact/Other
This will add minimal annual operations impact.
280,000
280,000
2016 2017 2018 2019 2020 Total
80,000 120,000 80,000
280,000
280,000
ftal
ap]'ProgrEmi 2016 thru 2020
City of Chanhassen, MN
Project # PK&T-122
Project Name Hockey Rink-Bandimere Community Park
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Account #1 410-0000-4705 Account #3 Priority n/a
Account #2 Account 44
Description I Total Project Cost-. S400,000
Installation of an outdoor hockey rink, dasher boards, lights and associated improvements at Bandimere Community Park.
Justification I
This rink will fill a recreation service area that currently has limited access to public winter recreation facilities.
Expenditures
2016 2017
2018 2019 2020 Total
Construction
400,000
400,000
Total
Funding Sources
400,000
2016 2017
400,000
2018 2019 2020 Total
Park Dedication Fund
400,000
400,000
Total
400,000
400,000
Budget Impact/Other I
An increase of $5,000 per year in operation and maintenance costs.
0 2016 thru 2020
Ca1PRtz'R Rhmiprovemmlent Progmm,
Department Park & Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project # PK&T-123 Type Improvement
Useful Life
Project Nanie Bandimere Community Park Plienic Shelter I Category Park
Account #1 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: 5640,000
Construction of a large picnic shelter, including modern restrooms and storage at Bandimere Community Park near the playground.
Justification I
Bandimere Park is the nly community park without a shelter. Lake Ann Park, Lake Susan Park and the Chanhassen Recreation Center all
have picnic shelters.
Expenditures 2016
2017 2018 2019
2020 Total
Construction
640,000
640,000
Total
640,000
640,000
Funding Sources 2016
2017 2018 2019
2020 Total
Park Dedication Fund
640,000
640,000
Total
640,000
640,000
Budget Impact/Other I
An increase of $2,000 per year in operation and maintenance costs.
Capital Improvement Program 2016 thru 2020
Department Park &Trail Improvements
City of Chanhassen, NIN Contact Todd Hoffman
Project # PK&T-125
Type Improvement
Useful Life
Project Name Galpin Blvd Trail Extension Category Park
Account #1 410-0000-4710 Account #3 Priority n/a
Account #2 720-7025-4706 Account #4
Description I
Total Project Cost: $175,000
Construction of a 600 foot long, 8 foot wide pedestrian trail from Pheasant Drive to the Shorewood City border.
Justification I
This trail will complete another community to community trail connection.
Expenditures 2016
2017 2018
2019 2020 Total
Construction
175,000
175,000
Total
Funding Sources 2016
175,000
2017 2018
1755000
2019 2020 Total
Park Dedication Fund
Surface Water Utility Fund
150,000
25,000
150,000
25,000
Total
175,000
175,000
Budget Impact/Other
Capital2hru 2020 Improvement Program 016 t
City of Chanhassen, MN
Project # PK&T-126
Project Name Entry Signs-Bandlimere Park& Lake Susan Park
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Account #1 Account #3 Priority n/a
Account 42 Account #4
Description Total Project Cost: S60,000
Installation of stone monument signs including illuminated letters at Bandimere and Lake Susan Community Parks.
Justification
The signs provide consistent identification for the entry ways to the City's Community Parks. Design and materials will be consistent with the new
sign at Lake Ann Park.
Expenditures 2016
2017 2018
2019 2020 TotaE
Construction
60,000
60,000
Total
60,000
60,000
Funding Sources 2016
2017 2018
2019 2020 Total
Park Dedication Fund
60,000
60,000
Total
60,000
60,000
Budget Impact/Other I
Approximately $200.00 per year for electricity.
Capital Improvement Program 2016 thru 2020 Department Park &Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project # PK&T-127 Type Maintenance
Useful Life
Project Name Rec Center/Bluff Creek Elem Roof Reconstruction Category Park
Account #1 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $240,000
Reconstruction of the roof on the Recreation Center/Bluff Creek Elementary School. The project is estimated to cost $1,000,000. The City of
Chanhassen is responsible for 24% of this cost per our lease agreement with Eastern Carver County Schools. The project will be split between
fiscal years 2016 and 2017.
Justification I
The original roof constructed in 1995 was built using the cheapest construction methods available. Having reached 20 years of age, the roof has
developed dozens of leaks which now require extensive patching efforts to minimize damage to the interior of the Recreation Center and School.
The new roof will be constructed using improved construction materials and design.
Expenditures 2016 2017 2018 2019 2020 Total
Construction
120,000 120,000
Total 120,000 120,000
240,000
240,000
Funding Sources 2016 2017 2018 2019 2020 Total
Capital Replacement 120,000 120,000 240,000
Equipment Fund
Total 120,000 120,000
Budget Impact/Other I
Repair costs will be reduced or eliminated.
240,000
Capital Improvement Program
City of Chanhassen, MN
Project # PK&T-128
Project Name Roundhouse Park Sport Court
2016 thru 2020
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Account #1 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $135,000
Construction of a sport court. Activities to be included are yet to be determined.
Justification
A double tennis court has been included in the park master plan since 1997. Roundhouse Park is one of two remaining planned locations for
tennis courts in the City's park system. The Roundhouse Park neighborhood overwhelmingly voted the addition of a tennis court their number one
priority during a July 28th community meeting with the Park and Recreation Commission. Tennis is a lifelong sport that can be played or
practiced alone, in pairs or groups. Tennis courts can be striped to play the game of pickleball with the addition of temporary nets. Pickleball
courts cannot be converted to play tennis.
Expenditures 201.6 2017 2018 2019 2020 Total
Construction 135,000 135,000
Total 1359000 135,000
Funding Sources 2016 2017 2018 2019 2020 Total
Park Dedication Fund 135,000 135,000
Total 1359000 1359000
Budget Impact/Other
Courts will be included in the tennis court refurbishment plan that expends approximately $150,000 every six to ten years to repair the City's tennis
courts.
Capital Improvement Program 2016 thru 2020
.Department Park &Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project roject # PK&T-129 Type Improvement
Useful Life
Project Name Bandimere Park Tennis Court Category Park
Account #1 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $225,000
Construction of a double asphalt surface tennis court including lights, fencing, backboard and basketball hoops.
Justification
A double tennis court was identified in the 2014 expansion planning work for the park. Bandimere Park is one of two remaining planned locations
for tennis courts in the City's park system. The location identified in the park plan is ideally suited to accommodate a double tennis court. Tennis
is a lifelong sport that can be played or practiced alone, in pairs or groups. Tennis courts can be striped to play the game of pickleball with the
addition of temporary nets. Pickleball courts cannot be converted to play tennis.
Expenditures 2016
2017. 2018 2019 2020
Total
Construction
225,000
225,000
Total
Funding Sources 2016
225,000
2017 2018 2019 2020
225,000
Total
Park Dedication Fund
225,000
225,000
Total
225,000
225,000
Budget Impact/Other
Courts will be included in the tennis court refurbishment plan that expends approximately $150,000 every six to ten years to repair the City's tennis
courts.
Capital Improvement Prognmin 2016 thru 2020
City of Chanhasseng MN
Project # PK&T-130
Project Name Bandimere Park Parking Lot Expansion
Department Park & Trail Improvements
Contact Todd Hoffman
Type Improvement
Useful Life
Category Park
Account #1 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: 5200,000
Construction of a 28 stall parking lot on the newly acquired park expansion property. Improvements will include an asphalt parking lot, curb and
gutter, storm water accommodations, landscaping and trail connections.
Justification I
Bandimere Park is underserved by vehicle parking spaces. The recent acquisition of two properties expanding the park provides the opportunity to
add additional parking accommodations. The grass and dirt field where the parking lot is to be constructed is routinely utilized by the public as an
overflow parking area.
Expenditures
201-6 2017
2018 2019 2020 Total
Construction
200,000
200,000
Total
Funding Sources
200,000
2016 2017
200,000
2018 2019 2020 Total
Park Dedication Fund
200,000
200,000
Total
200,000
200,000
Budget Impact/Other I
Long term repair and maintenance of the parking lot will be included in the City's pavement management program.
Capital Improvement Program 2016 thru 2020
Department Park &Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project # PK&T-131
Type Improvement
Useful Life
Project Name Highcrest Meadows Trail Connector Improvements Category Park
Account #1 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $20,000
Construction of new concrete pedestrian ramps with truncated domes and improved curb tapers. Construction of full height curbs extending 20
feet on each side of trail ramps. Installation of highly visible "No Motor Vehicles Allowed" signs on both sides.
Justification I
Motor vehicles have periodically been using the pedestrian trail connections as a cut through. These improvements are designed to make the trail
entrances less attractive to motor vehicle drivers.
Expenditures 2016 2017 2018 2019 2020 Total
Construction
Funding Sources
20,000
Total 20,000
2016 2017 2018 2019 2020 Total
20,000
20,000
Street Pavement Management 20,000 20,000
Total 20,000
Budget Impact/Other
20,000
Capital Improvement Program 2016 thru 2020
City of Chanhassen, MN
Project # ST -033
Project Name Reconstruct-Cty Rd 61 from TH 101 to Charlson Rd
Department
Street Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Category
Streets/Highways
Account #1 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $54,5.50,000
Hennepin County, in coordination with MnDOT, Carver County and the cities of Eden Prairie and Chanhassen, is preparing for the reconstruction
of Flying Cloud Drive (CSAR 61) between TH 101 and Charlson Road. This section of Flying Cloud Drive (CSAR 61) was a turn back from the
State of Minnesota in 2009 and was previously known as TH 212. The project is in the early stages of the project development process and
construction is anticipated in 2016. The City's contribution to the project is for trail improvements in Chanhassen to connect to the Eden Prairie
trail system.
Justification
* Pavement is in poor condition and needs replacement
* Improve safety
* Minimize transportation disruptions caused by seasonal flooding of the Minnesota River
* MnDOT is transferring the highway to the county for future operation and maintenance
Expenditures 2016 2017 2018 2019 2020 Total
Construction 54,550,000 54,550,000
Total 54,550,000
54,550,000
Funding Sources 2016 2017 2018 2019 2020 Total
Developer Assessments 400,000
Other Agency Contribution 54,000,000
Park Dedication Fund 150,000
Total 54,550,000
Budget Impact/Other I
The City will be responsible for operation and maintenance of the segment of trail within the community.
400,000
54,000,000
150,000
54,550,000
Date
Task
Forum
June 17, 2016
Distribute 2016 General Ledger Detail,
2017 & 2018 Operating Budget Preparation Worksheets,
2017-2021 CIP worksheets
June 17, 2016
2017 & 2018 Payroll and Revenue Projections Distributed
June 27, 2016
Discuss 2017 Budget expectations with City Council
Work Session
July 22, 2016
Completed Operating Budget Forms Returned to Finance
July 25, 2016
Review 2nd quarter revenue activity to date & Investment
Work Session
August 5, 2016
Powerpoint for detailed budget discussion distributed
August 19, 2016
Department heads return their departments powerpoint
information
August 22, 2016
Update & Preliminary Budget and Levy Discussion.
Work Session
September 9, 2016
All 2017-2021 CIP Requests Returned to Finance
.Q
September 12, 2016
Budgets (detailed powerpoint presentation)
Work Session
September 26, 2016
Approval/Certification of Maximum Proposed
City Council Meeting
Preliminary Levy to Carver County Auditor
October 10, 2016
2017-2021 CIP review & discussion of 2017 Special
Work Session
Revenue & Enterprise fund Budgets
October 24, 2016
Review annual Utility Rate Study with Council
Work Session
November 14, 2016
Rate Study, Budget or CIP discussion
Work Session
November 28, 2016
Rate Study, Budget or CIP discussion if needed
Work Session
December 5, 2016
Truth in Taxation Hearing
City Council Meeting
December 12, 2016
Adopt Final Levy & 2017 Budget and 2017-2021 CIP
City Council Meeting