G-3. Recommend Approval of Donation of Ball Field Dug Outs 1011
MEMORANDUM G- 3 .
CITYOF TO: Park and Recreation Commission
FROM: Todd Hoffman, Park and Recreation Director
CHANHASSFN 7
7700 Market Boulevard DATE: July 26, 2016
PO Box 147
Chanhassen,MN 55317 SUBJ: Recommend Acceptance of Donation of Ball Field Dug Outs; Lake
Susan Park
Administration
Phone:952.227.1100 PROPOSED MOTION:
Fax:952.227.1110
Building Inspections "The Park and Recreation Commission recommends that the City Council accept the
Phone:952.227.1180 donation of permanent Lake Susan Park Ball Field Dugouts from the Dugout Club and
Fax:952.227.1190 Chanhassen Athletic Association with the conditions noted."
Engineering Approval requires a simple majority vote of Park&Recreation Commission members
Phone:952.227.1160 present.
Fax:952.227.1170
Finance BACKGROUND
Phone:952.227.1140
Fax:952.227.1110 The Dugout Club, in conjunction with the Chanhassen Athletic Association,would like to
install two fixed dugouts at Lake Susan Park.The dugouts are professionally designed
Park&Recreation and will meet or exceed city building and aesthetic code.Final plans and permit
Phone:952.227.1120 application will be submitted to the city for inspection and approval by necessary
Fax:952.227.1110 departments.The project will require two months to complete.The City of Chanhassen
will take responsibility for digging the footings for the structures. All other work and
Recreation Center project coordination is the responsibility of the Dugout Club/CAA and its contractors or
2310 Coulter Boulevard volunteers.
Phone:952.227.1400
Fax:952.227.1404 All donations exceeding$500 must be approved by the City Council.
Planning&
Natural Resources DISCUSSION
Phone:952.227.1130
Fax:952.227.1110 The Dugout Club is a booster club created to support diamond sports within the
Chanhassen High School boundaries. Its primary objectives include maintenance and
Public Works improvement of the stadium complex at Chanhassen High School as well as additional
7901 Park Place community development projects to provide safe,playable fields and practice facilities
Phone:952.227.1300 and equipment for the baseball and softball teams within our member communities.
Fax:952.227.1310
The Chanhassen Athletic Association(CAA)is a parent/adult-led organization that has
Senior Center successfully administered youth sports programs within the community for over 40 years.
Phone:952.227.1125 The association has partnered with the city on many occasions to work towards
Fax:952.227.1110 improving local athletic facilities.
Website The Dugout Club and CAA would like to construct permanently framed dugout structures
www.ci.chanhassen.mn.us at the Lake Susan Park Ball Field.The proposed schedule and project details are shown
below.
Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
The CAA, in consultation with area coaches,has identified the need or desire for a variety of ball field-
related equipment and improvements.The improvements are listed below along with staff's
recommendations/conditions:
Lake Susan Park Ball Field Dugout Donation Proposal- $15,000
Phase 1.July 2016: City digs necessary trench at dugout sight.Dugout Club purchases concrete and
completes pad.
Phase 2.August 2016: Dugout Club hires masons to install block base of dugout.
Phase 3.August 2016: Remaining structure erected.Dugout Club will seek professional contractor from
Association to advise and assist with final installation.
Additionally,the Dugout Club will solicit material donations from surrounding home improvement stores
to offset cost of material. Any shortage in donated material costs will be the responsibility of the CAA
and Dugout Club to offset.
Estimated Cost:
Steel Posts $1,000
Concrete $6,000
Misc. $3,000
Anticipated Donation $5,000
Menards $1,000(donation pending)
Home Depot $2,000(donation pending)
Mills Fleet Farm $2,000(donation pending)
Total Cost I $15,000
•Name of Construction Manager
-Hansen Hometech
• Identification of General Contractor
-Hansen Hometech
• Identification of Sub-Contractors
-Concrete pad
-ML Concrete and Masonry
-612-619-9777
-Concrete block
-Bricklayers&Allied Craftworkers (bac1mn-nd.org)
-612-379-2966
-Home Depot,Team Depot
Conditions:
Construction activities do not interrupt scheduled activities at the Ball Field.
Relocation of the storage access doors to the exterior of the buildings.
Incorporation of no maintenance materials:
-Concrete block
-Cement siding
-2'x4'pressure treated lumber
-2 Steel exterior doors at each dugout
All work be completed by September 30,2016.
RECOMMENDATION
It is recommended that the Park and Recreation Commission recommend that the City Council accept the
donation of Lake Susan Park Ball Field Dugouts with the conditions noted.
ATTACHMENTS
1. E-mail from Mr.Todd Neils, Chanhassen Athletic Association/Dugout Club dated June 18,2016
3. Dugout Plans and schematic image
Hoffman, Todd
From: Todd <coachtneils@hotmail.com>
Sent: Saturday,June 18, 2016 3:24 PM
To: Hoffman, Todd
Subject: RE: Dugout plans
Attachments: 2016 Lake Susan Dugouts.docx
Todd,
Here are some of the additional details you requested. They are on the last page. There is some fluidity until
we know all of the donations. Home Depot through Team Depot may be supplying not only materials
but volunteers. I am still working with the Bricklayers to supply volunteer labor for the brick installation.
From:thoffman@ci.chanhassen.mn.us
To: coachtneils@hotmail.com
CC: brian.benkstein@jacksonlewis.com;jeff@dugout-club.org; theodore.ellefson@gmail.com;
ABeers@ci.chanhassen.mn.us;jruegemer@ci.chanhassen.mn.us; hillx078@umn.edu
Subject: RE: Dugout plans
Date: Thu, 9 Jun 2016 13:13:32 +0000
Dear Mr. Neils
Thank you for submitting information concerning the Chanhassen Athletic Associations and Dugout Clubs interest in
donating baseball dugouts at Lake Susan Park. The CAA and Dugout Club are integral to the success of youth sports in
our community and the City of Chanhassen appreciates all that you do. Our excellent working relationship over the past
five decades has ensured the continued success of a model relationship between local non-profit youth sports
organizations and a public municipality.
Regarding the Lake Susan Park proposal,we value the idea of constructing baseball dugouts at the park, however
additional information is needed.
D Name of Construction Manager
D Identification of General Contractor
D Identification of Sub-Contractors
D Complete Construction Plans (The plans submitted are concept drawings dated 2013)
D Incorporation of no maintenance materials
D Relocation of the storage access door to the exterior of the building.
Please provide this information and we will gladly review and forward the proposal to the Chanhassen Park and
Recreation Commission and City Council for consideration and approval.
Sincerely
Todd Hoffman
City of Chanhassen
Park and Recreation Director
952-227-1129 d
1
612-490-4405 m
thoffman@ci.chanhassen.mn.us
P.O. Box 147
7700 Market Boulevard
Chanhassen, MN 55317
From:Todd [mailto:coachtneils@hotmail.com]
Sent: Monday,June 06, 2016 4:16 PM
To: Hoffman,Todd
Subject: RE: Dugout plans
Todd,
Here is the update with amendments from last email string.
Todd
From: thoffman@ci.chanhassen.mn.us
To: coachtneils@@hotmail.com
Subject: RE: Dugout plans
Date: Mon, 6 Jun 2016 21:00:23 +0000
Yes thanks—your wife left them with me here at City Hall. There are some penciled in sketch marks on the footings/slab
that will need to be deciphered. Is an updated proposal being submitted?
From:Todd [mailto:coachtneilsCa@hotmail.com]
Sent: Monday,June 06, 2016 12:47 PM
To: Hoffman,Todd
Subject: Dugout plans
Todd,
Good afternoon. I am just making sure you received the dugout plans for Lake Susan?
Thank you.
Todd
2
Date: May 10th, 2016
To: Todd Hoffman, Director Park and Recreation
City of Chanhassen
From: Todd Neils
Dugout Club and CAA Baseball/Softball
Lake Susan dugout proposal project
The Dugout Club in conjunction with the Chanhassen Athletic Association would like to install two fixed
dugouts at Lake Susan Park. The dugouts are professionally designed and meet City building and ascetic
code. These plans and permit will be submitted to City for inspection and approval by necessary
departments. This will be a 3 phase project and the Dugout Club will work with the City and staff to plan
and coordinate installation and completion of the project.
Phase 1,July 2016: City digs necessary trench at dugout sight. Dugout Club purchases concrete and
completes pad.
Phase 2,August 2016: Dugout Club hires masons to install block base of dugout.
Phase 3.August 2016: Remaining structure erected. Dugout Club will seek professional contractor from
Association to advise and assist with final installation.
Additionally,the Dugout Club will solicit material donations from surrounding home improvement stores
to offset cost of material. Any shortage in donated material costs will be the responsibility of the CAA
and Dugout Club to offset.
Estimated cost:
Steel posts $1,000
Concrete $6,000
Misc $3,000
Anticipated donation $5,000
Menards $1,000 (donation pending)
Home Depot $2,000 (donation pending)
Mills Fleet Farm $2,000(donation pending)
Total cost $15,000
All funding has been approved by the Chanhassen Athletic Association Baseball/Softball Board.
CC: Chanhassen Baseball/Softball Board of Directors
Chanhassen Baseball/Softball Field Enhancement Committee
•
•
•
401.11.1.
M
0 Name of Construction Manager
-Hansen Hometech
0 Identification of General Contractor
-Hansen Hometech
0 Identification of Sub-Contractors
-Concrete pad
-ML Concrete and Masonry
-612-619-9777
-Concrete block
-Bricklayers &Allied Craftworkers (baclmn-nd.org)
-612-379-2966
-Home Depot,Team Depot
0 Incorporation of no maintenance materials
-Concrete block
-Cement siding
-2'x4' pressure treated lumber
-2 Steel exterior doors at each dugout
0 Complete Construction Plans(The plans submitted are concept drawings dated 2013)
0 Relocation of the storage access door to the exterior of the building.
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DATE
Fi'��'E it Chanhassen , Mn. 55317-1009 Lake Susan Dugout 09-17-13
PH. 952-934-0854 Fx. 952-934-4603 901 Lake Drive 10-31-13
Chanhassen, MN 55317 11-11-13
ORIGINAL DATE:
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