G-4. Consider Recommendation to City Council, 2017-2021 Park and Trail Acquisition and Development Capital Improvement Program (CIP) IOW
MEMORANDUM
TO: Park and Recreation Commission
CITY OF
CHANIASSEN FROM: Todd Hoffinan, Park& Recreation Director -4(
7700 Market Boulevard DATE: July 26, 2016
PO Box 147
Chanhassen,MN 55317 SUBJ: Consider Recommendation to City Council, 2017-2021 Park and
Trail Acquisition and Development Capital Improvement Program
Administration (CIP)
Phone:952.227.1100
Fax:952.227.1110 Annually, the Park and Recreation Commission is responsible for making a
recommendation to the City Council concerning the 5-Year Park and Trail
Building Inspections Acquisition and Development Capital Improvement Program (CIP). Responding
Phone:952.227.1180
Fax:952.227.1190 to commission direction from last month and this month, staff will provide a
recommended 5-Year CIP for your consideration on August 23, 2016. The
Engineering commission should make its recommendation to the City Council that evening to
Phone:952.227.1160 stay on track with the 2017 budget calendar.
Fax:952.227.1170
Commissioners are asked to review the current set of projects in the CIP in
Finance addition to considering any other potential projects. Discussion is intended to give
Phone:952.227.1140
Fax:952.227.1110 the commission an opportunity to review its goals surrounding capital
improvements over the next five years,propose priorities, and seek additional
Park&Recreation information.
Phone:952.227.1120
Fax:952.227.1110 The Park and Trail Acquisition and Development CIP accounts for all major park
and trail acquisitions and improvements. The park dedication fund is used to
Recreation Center finance the majority of these activities. Park dedication funds are collected
2310 Coulter Boulevard
Phone:952.227.1400 through the development of residential, commercial, and industrial property. The
Fax:952.227.1404 current balance in the park dedication fund is approximately$1,865,000. The
premise for these fees is that development of vacant properties results in increased
Planning& needs for public park and trail amenities. In order to fulfill or meet these new
Natural Resources demands for services, park dedication fees are collected and used to acquire
Phone:952.227.1130
Fax:952.2271110 parkland,build parks and trails,purchase playgrounds, construct picnic shelters,
build ball fields, plant trees, etc.
Public Works
7901 Park Place General tax levy dollars are also used for some projects, primarily those that
Phone:952.227.1300 involve the replacement or refurbishment of old or outdated improvements. For
Fax:952.227.1310 example, in 2014 through 2018, new neighborhood park picnic shelters valued at
$500,000 are being installed using general fund levy dollars.
Senior Center
Phone:952.227.1125
Fax:952.227.1110 Park and trail improvements currently programmed in the 5-Year Park and
Trail CIP; Years 2017 to 2021 using Park Dedication Funds:
Website
www.ci.chanhassen.mn.us • Picnic Tables/Park Benches - $10,000 Annually
• Trees - $15,000 Annually
Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
• Chanhassen Native Preserve Trail, Final Phase - $90,000
• Entry Monument Signs, Bandimere and Lake Susan Parks - $60,000
• Bandimere Community Park Shelter- $640,000
• Galpin Boulevard Trail Extension Contribution- $175,000
• Roundhouse Park Sport Court- $254,000 (Advanced to 2016)
• Bandimere Park Sport Courts - $225,000
Programmed 2017 to 2021 projects utilizing other funding sources:
• Bluff Creek Drive Pedestrian Trail Project-proposed to be included in a future road
project
• Neighborhood Park Picnic Shelter Initiative- $80,000-$120,000 Annually
• Recreation Center/Bluff Creek Elementary Roof Re-Construction- $120,000
• Tennis Court Refurbishment- $150,000
Other proposed future improvements throughout the park and trail system that are not
currently programmed:
• Recreation Center Fenced Dugouts and Backstops- $150,000
• Arboretum Trail Connector 2019 Project Contribution—Amount Currently Not
Established
• Athletic Field Lighting - $400,000
• Sunset Ridge Park Playground, Playground Border, and Resilient Surfaces Replacement
• Fox Woods Preserve Trail Development, Phase I
• Manchester Park Playground, Playground Border, Resilient Surfacing, and Picnic Shelter
• Foxwood Subdivision Trail Construction Reimbursement
• Lake Ann Park Parking Expansion
• Hwy 7 Trail Extension Feasibility Study
• Foxwoods Preserve Phase I Trails
Individual commission members can propose to add or delete items from these CIP lists.
RECOMMENDATION
It is recommended that the Park and Recreation Commission continue its discussion concerning
the 2017-2021 Park and Trail Acquisition and Development CIP and advance the process of
assigning priority rankings to specific projects. In addition, it is recommended that annual
expenses in the park dedication fund CIP average $300,000 or less per year over the next five
years.
ATTACHMENTS
1. 2017-2021 CIP Worksheets
2. Current Park and Trail Fund CIP Project Sheets
3. 2017 Budget Calendar
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-042 Type Improvement
Useful Life 30 Years
Project Name Picnic Tables/Park Benches Category Park
Account#1 410-000-4705 Account#3 Priority n/a
Account#2 Account#4
Description I Total Project Cost: 5126,000
Purchase of picnic tables and park benches.
Justification I
New tables and benches are needed annually to replace old stock and meet new needs.
Prior Expenditures 2017 2018 2019 2020 2021 Total
86,000 Equipment 10,000 10,000 10,000 10,000 40,000
Total Total 10,000 10,000 10,000 10,000 40,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
86,000 Park Dedication Fund 10,000 10,000 10,000 10,000 40,000
Total Total 10,000 10,000 10,000 10,000 40,000
I Budget Impact/Other
Capital Improvement Program2017 thru 2021
Department Park&Trail Improvements
City of Chanhassen, MIN Contact Todd Hoffman
Project# PK&T-043 Type Improvement
Useful Life 50 Years
Project Name Trees
Category Park
Account#1 410-0000-4701 Account#3 Priority n/a
Account#2 Account#4
Description I Total Project Cost: $200,000
Annual tree planting program. This program is proposed to be accelerated to mitigate the affects of Emerald Ash Borer.
Justification I
Parklands and other City properties experience tree loss annually,due to storm damage,disease, stress,etc.
Prior Expenditures 2017 2018 2019 2020 2021 Total
140,000 Land Improvement 15,000 15,000 15,000 15,000 60,000
Total Total 15,000 15,000 15,000 15,000 60,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
140,000 Park Dedication Fund 15,000 15,000 15,000 15,000 60,000
Total Total 15,000 15,000 15,000 15,000 60,000
I Budget Impact/Other I
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, MIt'I Contact Todd Hoffman
Project# PK&T-072 Type Improvement
Useful Life 25 years
Project Name Tennis Court Refurbishment Category Park
Account#1 601-0000-4706 Account#3 Priority n/a
Account#2 Account#4
Description I Total Project Cost: $350,000
Resurface and crack seal tennis courts at Lake Susan Park,Meadow Green Park,North Lotus Lake Park,South Lotus Lake Park and the
Chanhassen Recreation Center.
Justification
Tennis courts offered are kept in playable condition through patching and resurfacing on a six to ten year cycle.
Prior Expenditures 2017 2018 2019 2020 2021 Total
200,000 Maintenance 150,000 150,000
Total Total 150,000 150,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
200,000 Assessment/Revolving 150,000 150,000
Assess Fund
Total
Total 150,000 150,000
I Budget Impact/Other I
Maintenance and operations costs.
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-099 Type Improvement
Useful Life
Project Name Chanhassen Nature Preserve Trail,Final Phase Category Park
Account#1 410-0000-4710 Account#3 Priority n/a
Account#2 Account#4
Description I Total Project Cost: $90,000
A 900 foot section of eight foot wide bituminous trail,located at the perimeter of Lot 2,Block I Arboretum Business Park 7th Addition.
Justification
This section of trail is the final phase of a two mile trail loop around the Chanhassen Native Preserve. The trail project was initiated in 1995.
Expenditures 2017 2018 2019 2020 2021 Total
Construction 90,000 90,000
Total 90,000 90,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Dedication Fund 90,000 90,000
Total 90,000 90,000
Budget Impact/Other I
Maintenance and operation costs. Will need to be included in the pavement management program.
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, M11 J Contact Todd Hoffman
Project# PK&T-120 Type Improvement
Useful Life
Project Name Neighborhood Park Picnic Shelter Initiative Category Park
Account#1 400-4008-4706 Account#3 Priority n/a
Account#2 Account#4
I Description I Total Project Cost: $500,000
Installation of covered park shelters in parks to serve as central gathering locations,provide shelter from inclement weather and provide a meeting
location for activities and events.
2016-Greenwood Shores Park and Carver Beach Playground
2017-Minnewashta Heights Park,Herman Field Park and South Lotus Lake Park
2018-Sunset Ridge Park and Prairie Knoll Park
I Justification I
This initiative will fill a current void in the City's park and recreation infrastructure system helping to ensure that our park system remains a strong
element in our mission of providing for today while planning for the future.
Prior Expenditures 2017 2018 2019 2020 2021 Total
300,000 Construction 120,000 80,000 200,000
Total Total 120,000 80,000 200,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
300,000 General Fund Surplus 120,000 80,000 200,000
Total Total 120,000 80,000 200,000
I Budget Impact/Other I
This will add minimal annual operations impact.
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-123 Type Improvement
Useful Life
Project Name Bandimere Community Park Picnic Shelter Category Park
Account#1 Account#3 Priority n/a
Account#2 Account#4
Description I Total Project Cost: $640,000
Construction of a large picnic shelter,including modern restrooms and storage at Bandimere Community Park near the playground.
Justification
Bandimere Park is the City's only community park without a shelter. Lake Ann Park,Lake Susan Park and the Chanhassen Recreation Center all
have picnic shelters.
Expenditures 2017 2018 2019 2020 2021 Total
Construction 640,000 640,000
Total 640,000 640,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Dedication Fund 640,000 640,000
Total 640,000 640,000
Budget Impact/Other
An increase of$2,000 per year in operation and maintenance costs.
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-125
Type Improvement
Useful Life
Project Name Galpin Blvd Trail Extension Category Park
Account#1 410-0000-4710 Account#3 Priority n/a
Account#2 720-7025-4706 Account#4
Description Total Project Cost: $175,000
Construction of a 600 foot long,8 foot wide pedestrian trail from Pheasant Drive to the Shorewood City border.
Justification
This trail will complete another community to community trail connection.
Expenditures 2017 2018 2019 2020 2021 Total
Construction 175,000 175,000
Total 175,000 175,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Dedication Fund 150,000 150,000
Surface Water Utility Fund 25,000 25,000
Total 175,000 175,000
Budget Impact/Other I
Capital Improvement Program 2017 thru 2021
�7 Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-126
Type Improvement
Useful Life
Project Name Entry Signs-Bandimere Park& Lake Susan Park Category Park
Account#1 Account#3 Priority n/a
Account#2 Account#4
Description
Total Project Cost: $60,000
Installation of stone monument signs including illuminated letters at Bandimere and Lake Susan Community Parks.
Justification
The signs provide consistent identification for the entry ways to the City's Community Parks. Design and materials will be consistent with the new
sign at Lake Ann Park.
Expenditures 2017 2018 2019 2020 2021 Total
Construction 60,000 60,000
Total 60,000 60,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Dedication Fund 60,000 60,000
Total 60,000 60,000
Budget Impact/Other
Approximately$200.00 per year for electricity.
Capital Improvement Program 2017 thru 2021
Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-127 Type Maintenance
Useful Life
Project Name
Rec Center/Bluff Creek Elem Roof Reconstruction Category Park
Account#1 Account#3 Priority n/a
Account#2 Account#4
Description f Total Project Cost: $240,000
Reconstruction of the roof on the Recreation Center/Bluff Creek Elementary School. The project is estimated to cost$1,000,000. The City of
Chanhassen is responsible for 24%of this cost per our lease agreement with Eastern Carver County Schools. The project will be split between
fiscal years 2016 and 2017.
Justification i
The original roof constructed in 1995 was built using the cheapest construction methods available. Having reached 20 years of age,the roof has
developed dozens of leaks which now require extensive patching efforts to minimize damage to the interior of the Recreation Center and School.
The new roof will be constructed using improved construction materials and design.
Prior Expenditures 2017 2018 2019 2020 2021 Total
120,000 Construction 120,000 120,000
Total Total 120,000
120,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
120,000 Capital Replacement 120,000 120,000
Equipment Fund
Total
Total 120,000 120,000
I Budget Impact/Other I
Repair costs will be reduced or eliminated.
Capital Improvement Program 2017 thru 2021
Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-128 Type Improvement
Useful Life
Project Name Roundhouse Park Sport Court Category Park
Account#1 Account#3 Priority n/a
Account#2 Account#4
Description I Total Project Cost: $135,000
Construction of a sport court. Activities to be included are yet to be determined.
Justification
A double tennis court has been included in the park master plan since 1997. Roundhouse Park is one of two remaining planned locations for
tennis courts in the City's park system. The Roundhouse Park neighborhood overwhelmingly voted the addition of a tennis court their number one
priority during a July 28th community meeting with the Park and Recreation Commission. Tennis is a lifelong sport that can be played or
practiced alone,in pairs or groups. Tennis courts can be striped to play the game of pickleball with the addition of temporary nets. Pickleball
courts cannot be converted to play tennis.
Expenditures 2017 2018 2019 2020 2021 Total
Construction 135,000 135,000
Total 135,000 135,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Dedication Fund 135,000 135,000
Total 135,000 135,000
Budget Impact/Other
Courts will be included in the tennis court refurbishment plan that expends approximately$150,000 every six to ten years to repair the City's tennis
courts.
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-129 Type Improvement
Useful Life
Project Name Bandimere Park Tennis Court Category Park
Account#1 Account#3 Priority n/a
Account#2 Account#4
Description I Total Project Cost: $225,000
Construction of a double asphalt surface tennis court including lights,fencing,backboard and basketball hoops.
Justification
A double tennis court was identified in the 2014 expansion planning work for the park. Bandimere Park is one of two remaining planned locations
for tennis courts in the City's park system. The location identified in the park plan is ideally suited to accommodate a double tennis court. Tennis
is a lifelong sport that can be played or practiced alone,in pairs or groups. Tennis courts can be striped to play the game of pickleball with the
addition of temporary nets. Pickleball courts cannot be converted to play tennis.
Expenditures 2017 2018 2019 2020 2021 Total
Construction 225,000 225,000
Total 225,000 225,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Dedication Fund 225,000 225,000
Total 225,000 225,000
Budget Impact/Other I
Courts will be included in the tennis court refurbishment plan that expends approximately$150,000 every six to ten years to repair the City's tennis
courts.
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-129 Type Improvement
Useful Life
Project Name Bandimere Park Sport Court Category Park
g Y
Account#1 Account#3 Priority n/a
Account#2 Account#4
Description Total Project Cost: $225,000
Construction of a double asphalt surface tennis court including lights,fencing,backboard and basketball hoops.
Justification
A double tennis court was identified in the 2014 expansion planning work for the park. Bandimere Park is one of two remaining planned locations
for tennis courts in the City's park system. The location identified in the park plan is ideally suited to accommodate a double tennis court. Tennis
is a lifelong sport that can be played or practiced alone,in pairs or groups. Tennis courts can be striped to play the game of pickleball with the
addition of temporary nets. Pickleball courts cannot be converted to play tennis.
A
Expenditures 2017 2018 2019 2020 2021 Total
Construction 225,000 225,000
•
Total 225,000 225,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Dedication Fund 225,000 225,000
Total 225,000 225,000
Budget Impact/Other
Courts will be included in the tennis court refurbishment plan that expends approximately$150,000 every six to ten years to repair the City's tennis
courts.
Capital Improvement Program 2017 thru 2021 Department Park&Trail Improvements
City of Chanhassen, MN Contact Todd Hoffman
Project# PK&T-128 Type Improvement
Useful Life
Project Name Roundhouse Park Sport Court Category Park
Account#1 Account#3 Priority n/a
Account#2 Account#4
Description I Total Project Cost: $254,000
Construction of a sport court. Activities to be included are yet to be determined.
Justification I
A double tennis court has been included in the park master plan since 1997. Roundhouse Park is one of two remaining planned locations for
tennis courts in the City's park system. The Roundhouse Park neighborhood overwhelmingly voted the addition of a tennis court their number one
priority during a July 28th community meeting with the Park and Recreation Commission. Tennis is a lifelong sport that can be played or
practiced alone,in pairs or groups. Tennis courts can be striped to play the game of pickleball with the addition of temporary nets. Pickleball
courts cannot be converted to play tennis.
Expenditures 2017 2018 2019 2020 2021 Total
Construction 254,000 254,000
Total 254,000 254,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Dedication Fund 254,000 254,000
Total 254,000 254,000
Budget Impact/Other I
Courts will be included in the tennis court refurbishment plan that expends approximately$150,000 every six to ten years to repair the City's tennis
courts.
Capital Request
2017 — 2021
Responsible Person:
Project Name:
I I
Useful Life:
1 I
Description
Justification
Expenditure Schedule I 2017 2018 2019 2020 2021
Funding Sources 2017 2018 2019 2020 2021
Total
Operational Impact
Date Task Forum
June 17,2016 Distribute 2016 General Ledger Detail,
2017&2018 Operating Budget Preparation Worksheets,
2017-2021 CIP worksheets
June 17,2016 2017&2018 Payroll and Revenue Projections Distributed
June 27,2016 Discuss 2017 Budget expectations with City Council Work Session
July 22,2016 Completed Operating Budget Forms Returned to Finance
July 25,2016 Review 2nd quarter revenue activity to date&Investment Work Session
August 5,2016 Powerpoint for detailed budget discussion distributed
August 19,2016 Department heads return their departments powerpoint
information
August 22,2016 Update&Preliminary Budget and Levy Discussion Work Session
September 9,2016 All 2017-2021 CIP Requests Returned to Finance
September 12,2016 Budgets(detailed powerpoint presentation) Work Session
September 26,2016 Approval/Certification of Maximum Proposed City Council Meeting
Preliminary Levy to Carver County Auditor
October 10,2016 2017-2021 CIP review&discussion of 2017 Special Work Session
Revenue&Enterprise fund Budgets
October 24,2016 Review annual Utility Rate Study with Council Work Session
November 14,2016 Rate Study,Budget or CIP discussion Work Session
November 28,2016 Rate Study,Budget or CIP discussion if needed Work Session
December 5,2016 Truth in Taxation Hearing City Council Meeting
December 12,2016 Adopt Final Levy&2017 Budget and 2017-2021 CIP City Council Meeting