PC SUM 2016 07 19
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
JULY 19, 2016
Chairman Aller called the meeting to order at 7:00 p.m.
MEMBERS PRESENT:
Andrew Aller, Mark Undestad, John Tietz, Maryam Yusuf, Nancy
Madsen, Steve Weick, and Mark Randall
STAFF PRESENT:
Kate Aanenson, Community Development Director; Bob Generous, Senior
Planner; MacKenzie Walters, Planner; and Alyson Fauske, Assistant City Engineer
PUBLIC PRESENT:
Gina Sauer 2244 Lake Lucy Road
Lance Nevala 6719 Brenden Court
PUBLIC HEARING:
IDI EXPANSION: SITE PLAN REVIEW FOR A 26,962 SQUARE FOOT BUILDING
EXPANSION FOR PROPERTY ZONED INDUSTRIAL OFFICE PARK (IOP)
LOCATED AT 8303 AUDUBON ROAD. APPLICANT: EDEN TRACE CORP.
OWNER: EQUITABLE HOLDING CO. LLC.
Mark Undestad excused himself from this item due to a conflict of interest. Bob Generous
presented the staff report on this item. Commissioner Tietz asked who determines when proof of
parking is required. Chairman Aller opened the public hearing. No one spoke and the public
hearing was closed. After commissioner comments the following motion was made.
Madsen moved, Yusuf seconded that the Chanhassen Planning Commission recommends
approval of the Site Plan for the expansion of IDI Distribution Building, plans prepared by
Houwman Architects dated June 6, 2016 and Sambatek dated July 1, 2016, subject to the
following conditions and adopts the Findings of Fact and Recommendation:
Building Official
1.The building is required to have automatic fire extinguishing system.
2.Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota.
3.Soil evaluation (geo-technical) report required.
4.Retaining walls over four high must be designed by a professional engineer and a permit
must be obtained prior to construction.
Planning Commission Summary – July 19, 2016
5.Detailed occupancy related requirements will be addressed when complete building plans are
submitted.
6.The owner and or their representative shall meet with the Inspections Division as soon as
possible to discuss plan review and permit procedures.
Engineering
1.Outlot A must be platted as a lot and combined with Lot 1, Block 1 prior to recording the site
plan agreement.
2.The applicant’s surveyor shall show all easements of record on the existing based on a recent
(within 90 days) title search of the parcel prior to recording the site plan agreement.
3.Prior to recording the site plan agreement, the applicant must vacate the drainage and utility
easement over the storm sewer they are removing.
4.Prior to recording the site plan agreement, the applicant shall submit a concept-level design for
stormwater that would meet the watershed district requirements if the additional parking spaces
were to be added at a future date.
5.Prior to a notice to proceed, the grading plan shall be revised to show the existing and proposed
elevation shots where the new curb line will tie-in to the existing curb.
6.The Emergency OverFlow (EOF) locations and elevations shall be added to the grading and
utility plan sheets.
7.The applicant must submit a soils report to the city prior to recording the site plan agreement.
8.During construction, the infiltration basin area shall be protected from compaction and
disturbance during construction.
9.The infiltration basin area shall not be excavated prior to substantial completion of the site work
and stabilization of the slopes.
10.After construction, the infiltration basin shall be tested by a third party for permeability to
ensure that it is functioning per the stormwater modeling submitted by the applicant. The
infiltration basin must pass the permeability testing prior to an issuance of a permanent
certificate of occupancy.
11.The applicant must submit a SWPPP and erosion control plan per City Code §19-145 for staff
review prior to recording the site plan agreement.
12.Prior to recording the site plan agreement, escrow shall be provided to the city for construction
of erosion and sediment control measures and the infiltration basin.
13.The applicant shall obtain permits from all appropriate regulatory agencies and comply with
their conditions of approval.
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Planning Commission Summary – July 19, 2016
14.The parking lot plan shall be revised to meet the Chanhassen City Code requirements for driving
aisles for 90 parking spaces or to use angled parking prior to a notice to proceed.
15.The plan must follow all applicable State and Federal guidelines and accessibility for the
parking lot and sidewalk construction.
16.Water main to be installed for this project shall be privately owned and maintained during and
after construction.
17.Private water main shall be installed per the most current version of the City of Chanhassen
Standard Specifications and Detail Plates, which shall be included in the construction
specification documents for this project prior to a notice to proceed.
18.Permits from the appropriate regulatory agencies will be required, including the MPCA and the
Dept. of Health prior to a notice to proceed.
19.Prior to a notice to proceed, the applicant’s engineer shall verify whether there is a conflict at the
storm sewer/water main crossing for the relocated hydrant on the east side of the building, and
alter the plans if necessary to remediate the conflict.
20.City and Metropolitan Council SAC and WAC charges will be collected with the building
permit at the units determined by the Metropolitan Council and the rate effective at the date of
permit.
Natural Resources
1.All existing trees to the north and west of the parking lot expansion shall be protected by tree
preservation fencing. Fencing shall be installed and approved by the city prior to any
grading.
Planning
1.The applicant shall enter into a site plan agreement and provide the necessary securities
required by it.
2.Dumpsters, if placed outside, shall be properly screened.
Water Resources
1.The applicant shall apply for and receive a General Permit Authorization to Discharge
Stormwater Associated with Construction Activity Under the National Pollution Discharge
Elimination/State Disposal System (NPDES Construction Permit) prior to the issuance of a
building permit or any earth disturbing activities.
2.The applicant must demonstrate that they can achieve the 90% TSS and 60% TP removal
using removal efficiencies recognized as industry standards or otherwise justifiable prior to
issuance of a building permit.
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Planning Commission Summary – July 19, 2016
3.The applicant must provide the water quality modeling, in both a summary and the actual
electronic model used to the city for review and approval prior to issuance of the building
permit.
4.The plan submittal must also include a detail of the infiltration basin consistent with the
Minnesota Stormwater Manual prior to issuance of a building permit. This detail must
include any soils corrections, basin protections and planting plans and schedules in addition
to other necessary design elements.
5.The infiltration basin must be placed within a drainage and utility easement.
6.The applicant shall prepare an operations and maintenance manual specific to the infiltration
feature including anticipated inspection schedule, routine maintenance and frequency of said
maintenance and supply a copy to the city prior to issuance of a building permit.
7.The two outfalls into the infiltration basin shall be combined into one and a sump manhole
with a minimum depth of 4 feet shall be constructed at the last CBMH prior to discharging
towards the infiltration basin.
8.The pipe shall come out of the last structure into the infiltration basin no stepper than one
percent (1.0%). The outfall shall be short of the basin and shall flow through a grass channel
to allow for energy dissipation and additional pretreatment.
9.The applicant shall prepare a Surface Water Pollution Prevention Plan (SWPPP) and submit
to the city for approval prior to issuance of a building permit. No earth disturbing activities
may occur until an approved SWPPP is developed. This SWPPP shall be a standalone
document consistent with the NPDES Construction Permit and shall contain all required
elements as listed in Parts III and IV of the permit.
10.The plan must eliminate the two stalls that encroach into the secondary setback from the
wetland buffer.
11.Monuments indicating the buffer boundary will need to be shown on the plan and placed
concurrent with the erosion prevention and sediment control practices.
12.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g.,
Minnesota Pollution Control Agency, Minnesota Department of Natural Resources (for
dewatering), Riley-Purgatory-Bluff Creek Watershed District) and comply with their conditions
of approval.
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
PUBLIC HEARING:
ND
PINEHURST 2 ADDITION: PRELIMINARY PLAT FOR PROPERTY ZONED
SINGLE FAMILY RESIDENTIAL AND LOCATED AT 6681 AMBERWOOD LANE,
ND
LOT 14, 15 & 16, BLOCK 1, PINEHURST 2 ADDITION. APPLICANT: KROISS
DEVELOPMENT, INC. OWNER: MIKE & DEB ANDERSON.
Bob Generous presented the staff report on this item. Commissioner Weick asked for
clarification of the private street calculations and a reference to a Lot 17. Commissioner Tietz
asked for clarification on the retaining wall calculations and the location of the storm sewer on
Lot 15. Todd Simning with Kroiss Development asked that condition 4 under recommendations
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Planning Commission Summary – July 19, 2016
be deleted. Chairman Aller opened the public hearing. Gina Sauer, 2244 Lake Lucy Road
expressed concern with drainage from this property onto her property and asked that safeguards
be put in place during construction so flooding doesn’t occur again like it did Labor Day
weekend, 2005. Lance Nevala, 6719 Brenden Court asked that the hillside on Lake Lucy Road
be retained as it is an important aesthetic part of the neighborhood. Chairman Aller closed the
public hearing. Todd Simning addressed the aesthetics along Lake Lucy Road. Commissioner
Weick asked for clarification on the deletion of condition number 4. Kate Aanenson stated that
item would be addressed when it goes to City Council.
Undestad moved, Weick seconded that the Planning Commission recommends the City
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Council approve the preliminary plat for Pinehurst 2 Addition subject to the following
conditions and adopts the Findings of Fact and Recommendation:
1.Provide a 1:200 “clean” plat drawing.
2.Demolition permits are required for the removal of any existing structures.
3.Buildings may be required to be designed by an architect and/or engineer as determined by
the Building Official.
4.A final grading plan and soils report must be submitted to the Inspections Division before
building permits can be issued.
5.Retaining walls over four feet high require a permit and must be designed by a professional
engineer.
6.Each lot must be provided with separate sewer and water services.
7.The applicant and or their agent shall meet with the Inspections Division as early as possible
to discuss plan review and permit procedures.
8.Lot 15 shall be required to have three trees planted in the front yard.
9.Lot 16 shall be required to have two trees planted in the front yard.
10.All existing easements shall remain in place.
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11.Construction on Lots 15 and 16 shall follow the approved grading plan for Pinehurst 2
when applying for building permits.
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Planning Commission Summary – July 19, 2016
12.Existing storm sewer on the west side of proposed Lot 15, Block 1 shall be owned and
maintained by the property owner.
13.The landscaping along Amberwood Lane must be partially removed to facilitate driveway
access to Lots 15 and 16, Block 1 prior to issuing a building permit.
14.Landscaping must be moved or removed to prevent landscaping features from crossing lot
lines prior to recording the final plat.
15.The applicant is required to obtain all necessary permits for construction of retaining walls,
and will be required to submit to the standard review process and fees in place at the time of
permit.
16.The City does not have the responsibility to maintain retaining walls on private property.
17.Partial hook-up fees are due with the recording final plat at the rate in effect at that time.
18.The remaining water and sanitary hook-up fees will be due with the building permit. The
fees will be assessed at the rate in effect at that time.
All voted in favor and the motion carried unanimously with a vote of 7 to 0.
APPROVAL OF MINUTES: Commissioner Yusuf noted the verbatim and summary
Minutes of the Planning Commission meeting dated June 21, 2016 as presented.
ADMINISTRATIVE PRESENTATIONS.
Kate Aanenson provided updates on action taken
by the City Council at their June 27, 2016 and July 11, 2016 meetings, discussed future Planning
Commission agenda items and new sign permits issued to businesses.
Yusuf moved to adjourn the meeting. All voted in favor and the motion carried
unanimously with a vote of 7 to 0. The Planning Commission meeting was adjourned at
7:50 p.m.
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
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