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K. Administrative Packet Administrative Packet Lake Susan Park Archery Range Press Release, dated June 29, 2016 Lake Susan Park Archery Range Neighborhood Letter, dated July 1, 2016 Softball and Baseball Tournament Thank You Email from Shawn Cameron and Jaxon Lang, dated July 13, 2016 Tennis Court/Pickleball Locations Map Pickleball Court Diagram Basketball Court Locations Map Press Release City of Chanhassen June 29,2016 Lake Susan Park Archery Range Temporarily Closed The City of Chanhassen outdoor archery range located at Lake Susan Park, 903 Lake Drive East will be closed on June 30, 2016 to allow for review and public comment concerning the safe operation of the facility. On Monday,June 20, 2016, the city was contacted by a resident on West Lake Court who reported the discovery of an arrow on their property,they also reported that other arrows have been found in the past in the residential neighborhood. The neighborhood and the city are very concerned about the discovery of arrows outside of park property and met on Wednesday evening,June 28'to discuss the archery range. Following the neighborhood meeting, several residents attended that evening's Chanhassen Park and Recreation Commission meeting to again express their concerns. Upon conclusion of the public comments expressing concerns over the safety of the archery range, the commission voted to temporarily close the archery range. During this closure period city staff will develop a report and recommendation concerning the options available to the Park and Recreation Commission including, but not limited to: ➢ The modification of the facility to create an enclosed range—referred to as a wall/baffle system. > The possible relocation and re-building of the archery range at a new location. ➢ The permanent closure of the Lake Susan Park archery range. The Lake Susan Park archery range has been in operation for 25 years; these are the first reports received of errant arrows being found outside of the range area. Residents and other interested parties can attend the August 23, 2016 Chanhassen Park and Recreation Commission meeting to provide comments and testimony regarding the operation of the Lake Susan Park archery range. The meeting will be held at Chanhassen City Hall in the City Council Chambers and starts at 7:30 p.m. Questions or comments in this regard can be directed to Todd Hoffman, Park and Recreation Director at 952-227-1129 or thoffman@ci.chanhassen.mn.us July 1, 2016 Dear West Lake Court Neighbors, Thank you for taking the time to meet with Park and Recreation Commission Chair Cole Kelly and me on Tuesday evening to discuss the Lake Susan Park archery range. Again, we share your concerns about safety and agree one hundred percent that arrows should not be leaving the park property. I am confident that a solution in the best interests of all can be agreed upon and implemented. Please find enclosed a copy of the press release announcing the temporary closure of the archery range. I encourage you to attend and participate in the conversation at the August 23rd Park and Recreation Commission meeting. In the event you are unable to participate in person, please feel free to share your comments by email at thoffman@ci.chanhassen.mn.us All correspondence received will be forwarded to the Commission and City Council. Sincerely, Todd Hoffman Park and Recreation Director C Mayor and City Council Park and Recreation Commission Department Heads Rueqemer, Jerry From: Lang, Jaxon <Jaxon.Lang@commscope.com> Sent: Wednesday, July 13, 2016 2:49 PM To: Shawn Cameron; Ruegemer, Jerry Cc: Ted Ellefson Subject: RE: Thank You Jerry: Once again, I can only echo Shawn's sentiments! I was able to see the tournament in operation at both Chan Rec and Lake Ann on Friday afternoon and again on Sunday afternoon at Lake Ann, and all I can say is that it gave me a huge sense of"association & community pride"to see so much positive activity taking place on our fields (as well as the source of fundraising for our association that can be funneled back into continuous improvement)! On behalf of our association........THANKS!H Jaxon Lang From:Shawn Cameron [mailto:scameron03@hotmail.com) Sent: Wednesday,July 13, 2016 2:10 PM To: Ruegemer,Jerry<jruegemer@ci.chanhassen.mn.us> Cc: Lang,Jaxon <Jaxon.Lang@commscope.com>;Ted Ellefson<theodore.ellefson@gmail.com> Subject:Thank You Jerry, A quick note to follow up on our two state tournaments for both Softball and Baseball this past weekend. They both went well and again we received a lot of compliments you and your staff should be the ones hearing around how well groomed the fields were and the overall atmosphere Chanhassen was able to support. It was great having both softball and baseball interact together, Chanhassen had one softball team and two baseball teams qualify for State, a lot of kids and families were elated we were hosting it locally, it was sensational for our community . With that said, I want to thank the grounds crew at the both parks, the team that empties the trash cans each morning, brought in extra picnic tables, the mowers, the foul line painters....I'm sure there are more and Jerry, we DO appreciate every bit of the hard work your and your staff provide in helping us prepare for such a large event. I want to specifically mention Dean who came out early Sunday morning and helped us push a lot of water off the fields and helped us escape cancelling the event, he is invaluable and I'm sure you already know that. Finally, I want to thank you. Thanks for helping coordinate all the directing of traffic you did. We could not have done it without you. Please pass along our gratitude to your entire staff. Sincerely, 1 C N `_606'IMH 'Pa uasseyueyD IP 1 41111111-11 lijk iii , _ '�) 4- , '. 0,,\ ,00, 3 a O s: ilk 0 RI J N ��, 1110 Vir ,MI11111 -00 73 kilt \ I ■ I //y�) a) Cl)k ��� • W ``jy 0, ;; 'R —Jim& y C I': \ Iii 606 QMH N 111 ii (13 V s3 l�r/ j, \I-k7' 14 c U Q ya D 'JJ1IOMOd 01P��9 \ ` U O �� - �� - \I� ._; (L6 apl Pnle SJ8MOd !r4 =,_ U r �, ti, 1/ 0 t' tiJ co f M .;� _ M - _ M 33 3 o • E ' J I Peoa uo - t .� H 0li \l , ‘ to i •C inti. \ Li O -- LI °' i h7 �'ye oialp if i�, \ -"j �� r� 3) vitt i'�� C..� \L. 0,\16`' . k aC) n LL ~ �(66rMI A�/I )� OOO 1 12 • 8 e°io? 1 ' C) N Ni .' 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