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CC Minutes 07-25-2016Chanhassen City Council – July 25, 2016 Mr. Busch, Aaron Busch is not here tonight. He is also, lives on Marsh Drive and was recently hired full time with the street maintenance of Chanhassen so maybe Charlie Burke has got him out working tonight so. With that is our 5 new recruits. Real happy to have them and very proud to have them here with us so. Mayor Laufenburger: Thank you Chief. We’re pleased to have all of you and I can attest to one thing that they all know how to throw a pitch. Yeah. Nice to have you onboard. We wish you the best of luck in your continued training and I know the citizens of Chanhassen will be very pleased when they encounter you helping to keep them safe so Michael, Jake, Danial and Angelo, nice to have you onboard. Thanks Chief. Chief Don Johnson: Thank you. IDI EXPANSION – 8303 AUDUBON ROAD: A. VACATION OF DRAINAGE AND UTILITY EASEMENT BETWEEN OUTLOT ST A AND LOT 1, BLOCK 1, AUDUBON CORPORATE CENTER 1 ADDITION. ND B. FINAL PLAT APPROVAL FOR AUDUBON CORPORATE 2 ADDITION ST (OUTLOT A, AUDUBON CORPORATE CENTER 1 ADDITION). SITE PLAN APPROVAL FOR A 26,962 SQUARE FOOT BUILDING C. EXPANSION ON PROPERTY ZONED INDUSTRIAL OFFICE PARK (IOP). APPLICANT: EDEN TRACE CORPORATION. OWNER: EQUITABLE HOLDING CO. LLC. Mayor Laufenburger: Do we have a staff report tonight? Kate Aanenson: Yes Mayor, members of the City Council. This action, this item actually includes 3 actions. One is for a final plat, site plan approval and vacation of the utility easement which will require a public hearing and when we get to that I’ll ask that you open the public hearing. Mayor Laufenburger: Okay. Kate Aanenson: The applicant is Eden Trace Corporation for IDI Distribution and this did th appear before the Planning Commission on July 19 and they recommended 6-0 to approve. So the location is on Audubon Road and this building was actually approved through the City Council in 2008 and it was 58,900 square feet. Two story building office and warehouse so the proposal is for an additional 26,962 square feet. Again office and warehouse. You can see on the project that this is the Lot 1 and this is the lot that’s being proposed for the addition. The lot immediately to the north which is in an outlot so it needs to get final plat approval. So the proposed architecture will be consistent with the building already has. It’s a very nice articulated 6 Chanhassen City Council – July 25, 2016 building with Fabcon exposed aggregate panels so it’d be the same and then also some relief architecture and the red rock panels and some veneer and then the seam siding. The green seam siding on it. So the building expansion to the north. This is the lot to the north would include the parking lot and the storm water. What’s required with the project itself is proof of parking so what the City requires is that they demonstrate what they use for parking. They are not using what the full complement of parking that would be required so in this project we also said they don’t have to have as much parking. But they also have to demonstrate to us that if they did need it that they could fit it on the site. The thing with this proposed project would be that if they were to put it on where it needs to go in this area, they’d have to do underground containment system because as it’s being proposed right now they’re actually putting the storm water where the additional parking would be so there is a condition in the staff report that states that they just show us prior to recording that they can show us that they have a plan that would meet with those requirements. So we’re comfortable with the reduction in the parking as by ordinance we can do the reduction through proof of parking and that’s how the business operates today so the storm water will go away and be placed underground if needed in the future and that would be on the approval. Now the way this building is operated it meets the requirements but if this use was to go away and somebody else went in the building and had needs for additional parking, that would trigger the change. The landscaping plan does meet city ordinance so that’s consistent. So the drainage and utility easement, this is where the vacation comes in so this right here is on the property line would be the utility that’s being vacated. The building itself, again we don’t want to go over the property line so this section is being vacated. The other easements are in place or on the perimeter of the site will be added as a part of the plat. And then the final would be the final plat. So again this is an outlot so it’s being combined with the lot to the south so it’d all be Lot 1, Block 1 so taking it from an outlot status to final plat status so that would be the 3 motions. There’s actually 2 pages of motions but at this point we are recommending approval of the 3 actions but at this time Mayor I would recommend that you open a public hearing on the vacation of the utilities. Mayor Laufenburger: Alright thank you Kate. In just a moment I’ll do that. Before we do that, are there any general questions of council of staff at this time? Okay at this time I will open a public hearing and this is a public hearing specifically related to the vacating of drainage and utility easements between Outlot A and Lot 1, Block 1, Audubon Corporate Center. Is there anybody that would like to speak at this time? Either for or against that vacation of the drainage and utility easements. Alright there being none I will now close the public hearing. Bring it back to council. Kate is there anything else that you wanted to tell us about at this time? Kate Aanenson: No. Mayor Laufenburger: Okay, is the applicant present? Would the applicant like to make any comments or statements? Was that loud enough to be heard or did he just shake his head? I think we’d better hear from him. I have some serious questions. State your name and address for the record please. 7 Chanhassen City Council – July 25, 2016 Mark Undestad: Mark Undestad, 8821 Sunset Trail, Chanhassen. Mayor Laufenburger: Okay. Mark Undestad: Representing Eden Trace in the IDI expansion and really nothing to add. If you have any questions I’d be happy to answer them. Mayor Laufenburger: Thank you Mr. Undestad. May I call you Mark? Mark Undestad: Yes. Mayor Laufenburger: Mark IDI must be doing pretty well. Mark Undestad: They are. Mayor Laufenburger: And is this expansion also going to mean more jobs or is it just more activity there? Mark Undestad: No they’ll be adding employees onto this facility as well. Mayor Laufenburger: I had heard that they may do some ground breaking ceremonies of some sort. Have you heard anything about that? Mark Undestad: They would like to set something up with the Mayor if they could, yeah. Mayor Laufenburger: Sure, well if the Mayor’s in town you know that he loves to dig holes right. Mark Undestad: Yeah. Mayor Laufenburger: I do have a serious questions. Ms. Aanenson has identified that right now the Outlot A will be occupied by a storm pond, is that correct? Mark Undestad: Yeah. Mayor Laufenburger: What are the identifiable conditions that we know additional parking will be needed? Mark Undestad: Right now even the parking that we’re putting in is more than what. Mayor Laufenburger: More than needed. 8 Chanhassen City Council – July 25, 2016 Mark Undestad: Yeah. I mean 30 stalls more than what they need for their employment as they add on as well and we have looked into what it will take to do an underground storm system in there in the event that we sell the building or do something down the road so. Mayor Laufenburger: Okay. Kate Aanenson: That’s really the intent. If the building was to sell then we wouldn’t want a building that nobody could use to maximize it and it just so happens that this user doesn’t need that much parking but we want to plan for tomorrow if they need that. Mayor Laufenburger: Sure. Sure. So the plan is if more parking is needed you would just put a, you would make arrangements so that storm pond which is now exposed would essentially be part of the underground and it would handle the first, what is it? Inch and a half or inch and a quarter of rainfall, is that correct? Mark Undestad: Yeah. Mayor Laufenburger: Alright. Well thank you Mark. Mark Undestad: Okay. Mayor Laufenburger: Pleased to see development happening in Chanhassen. Thank you very much. Mark Undestad: Thank you. Councilman McDonald: Before Mr. Undestad goes I have a question. What exactly does IDI do? Mark Undestad: IDI, Insulation Distribution Company. So the history there they, the owner worked for Owens Corning and started what really I’d say what nobody wanted. The little small home builders. The onesies twosies and they said why don’t you handle these guys and he grew that business into what it is today. He’s got a number of buildings across the US now so this is the corporate headquarters but he does have I think 8 or 9 other facilities now. Mayor Laufenburger: How many employees there Mark, do you know? Mark Undestad: At this facility right now I think he has 41-42, something like that. Mayor Laufenburger: Cool. Councilman McDonald: Well it’s always good to have another corporate headquarters in Chanhassen. 9 Chanhassen City Council – July 25, 2016 Mayor Laufenburger: Add him to the tombstone right? Councilman McDonald: Yep. Thank you. Mayor Laufenburger: Anything else for Mr. Undestad? Thank you Mark. Mark Undestad: Okay thank you. Mayor Laufenburger: Let’s bring this back to council. Any questions or comments from council or a motion? Councilwoman Tjornhom: I’ll make a motion Mr. Mayor. Mayor Laufenburger: Councilwoman Tjornhom yes. Kate Aanenson: I just want to warn you it’s 2 pages so I’ll flip. Councilwoman Tjornhom: You’re going to flip it okay. Kate Aanenson: Yes. Councilwoman Tjornhom: Okay. Council you ready? I’d like to make the motion that the City Council approves the site plan for the expansion of IDI Distribution building, plans prepared by Houwman Architects dated June 6, 2016 and Sambatek dated July 1, 2016 subject to the conditions of the staff report and adopts the Findings of Fact. And a resolution approving the nd final plat for Audubon Corporate Center 2 Addition subject to the conditions of the staff report and a resolution approving the vacation of a portion of the public drainage and utility easement st dedicated with the Audubon Corporate Center 1 Addition plat as described in Exhibit A according to the recorded plat thereof. Mayor Laufenburger: Very well. We have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. So just a summary as we’re taking 3 actions. We’re vacating a drainage utility easement. We’re approving a final plat and we’re also approving a site plan so is there any further discussion? Resolution #2016-52: Councilwoman Tjornhom moved, Councilman Campion seconded that the City Council adopts a resolution approving the vacation of a portion of the public st drainage and utility easement dedicated with the Audubon Corporate Center 1 Addition 10 Chanhassen City Council – July 25, 2016 plat as described in Exhibit A according to the recorded plat thereof. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Resolution #2016-53: Councilwoman Tjornhom moved, Councilman Campion seconded that the City Council approves the resolution approving the final plat for Audubon nd Corporate Center 2 Addition subject to the following conditions: 1. Exiting city boulevard trees will be protected with fencing during all phases of construction. The applicant will be responsible for replacing any trees that die as a result of construction activity. 2. A wetland buffer 20 feet in width and a 30 foot setback from the wetland buffer must be maintained around all wetlands on the property. Secondary structures are allowed to encroach up to 50 percent of the setback. It appears that the retaining wall has exceeded the allowed encroachment and needs to be moved out of this 15 foot setback. Wetland buffer areas shall be preserved, surveyed and staked in accordance with the City’s wetland ordinance. The applicant must install wetland buffer edge signs, under the direction of City staff, before construction begins and must pay the City $20 per sign. 3. This condition has been met. 4. This condition has been met. 5. Based upon the area and land use type, the Storm Water Utility Connection Charge is estimated to be $23,500.69 due with the final plat. 6. The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g. Minnesota Pollution Control Agency, Minnesota Department of Natural Resources for dewatering) and comply with their conditions of approval. 7. Park fees in the amount of $33,125 shall be paid prior to recording the final plat. 8. No burning shall be issued for trees to be removed. Trees and shrubs must be removed from site or chipped. 9. If importing or exporting material for development of the site is necessary, the applicant will be required to supply the City with detailed haul routes. 10. Building permits are required for all retaining walls four feet tall or higher and must be designed by a Structural Engineer registered in the State of Minnesota. Additional top and bottom elevation should be added to the retaining wall. 11 Chanhassen City Council – July 25, 2016 11. A minimum vertical separation of 18 inches is required at all storm, sanitary, and watermain crossings. Provide details of each crossing to ensure minimum separation. 12. Sanitary sewer and watermain hookup fees will be required at the time of building permit issuance. All of these charges are based on the number of SAC units assigned by the Met Council and are due at the time of building permit issuance. 13. Collector and Arterial Roadway Traffic Impact Zone fees will be collected with the final plat. The fee will be based on the commercial rate of $3,600 per developable acre. With 2.06 developable acres, the fee is $7,416. 14. A drainage and utility easement will need to be placed over the wetland and associated buffer with final plat. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilwoman Tjornhom moved, Councilman Campion seconded that the City Council approves the site plan for the expansion of IDI Distribution Building, plans prepared by Houwman Architects, dated June 6, 2016, and Sambatek, dated July 1, 2016, subject to the following conditions and adopts the findings of fact and recommendation: Building Official 1.The building is required to have automatic fire extinguishing system. 2.Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 3.Soil evaluation (geo-technical) report required. 4.Retaining walls over four high must be designed by a professional engineer and a permit must be obtained prior to construction. 5.Detailed occupancy related requirements will be addressed when complete building plans are submitted. 6.The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Engineering 1.Outlot A must be platted as a lot and combined with Lot 1, Block 1 prior to recording the site plan agreement. 12 Chanhassen City Council – July 25, 2016 2.The applicant’s surveyor shall show all easements of record on the existing based on a recent (within 90 days) title search of the parcel prior to recording the site plan agreement. 3.Prior to recording the site plan agreement, the applicant must vacate the drainage and utility easement over the storm sewer they are removing. 4.Prior to recording the site plan agreement, the applicant shall submit a concept-level design for stormwater that would meet the watershed district requirements if the additional parking spaces were to be added at a future date. 5.Prior to a notice to proceed, the grading plan shall be revised to show the existing and proposed elevation shots where the new curb line will tie-in to the existing curb. 6.The Emergency OverFlow (EOF) locations and elevations shall be added to the grading and utility plan sheets. 7.The applicant must submit a soils report to the city prior to recording the site plan agreement. 8.During construction, the infiltration basin area shall be protected from compaction and disturbance during construction. 9.The infiltration basin area shall not be excavated prior to substantial completion of the site work and stabilization of the slopes. 10.After construction, the infiltration basin shall be tested by a third party for permeability to ensure that it is functioning per the stormwater modeling submitted by the applicant. The infiltration basin must pass the permeability testing prior to an issuance of a permanent certificate of occupancy. 11.The applicant must submit a SWPPP and erosion control plan per City Code §19-145 for staff review prior to recording the site plan agreement. 12.Prior to recording the site plan agreement, escrow shall be provided to the city for construction of erosion and sediment control measures and the infiltration basin. 13.The applicant shall obtain permits from all appropriate regulatory agencies and comply with their conditions of approval. 14.The parking lot plan shall be revised to meet the Chanhassen City Code requirements for driving  aisles for 90 parking spaces or to use angled parking prior to a notice to proceed. 15.The plan must follow all applicable State and Federal guidelines and accessibility for the parking lot and sidewalk construction. 16.Water main to be installed for this project shall be privately owned and maintained during and after construction. 13 Chanhassen City Council – July 25, 2016 17.Private water main shall be installed per the most current version of the City of Chanhassen Standard Specifications and Detail Plates, which shall be included in the construction specification documents for this project prior to a notice to proceed. 18.Permits from the appropriate regulatory agencies will be required, including the MPCA and the Dept. of Health prior to a notice to proceed. 19.Prior to a notice to proceed, the applicant’s engineer shall verify whether there is a conflict at the storm sewer/water main crossing for the relocated hydrant on the east side of the building, and alter the plans if necessary to remediate the conflict. 20.City and Metropolitan Council SAC and WAC charges will be collected with the building permit at the units determined by the Metropolitan Council and the rate effective at the date of permit. Natural Resources 1.All existing trees to the north and west of the parking lot expansion shall be protected by tree preservation fencing. Fencing shall be installed and approved by the city prior to any grading. Planning 1.The applicant shall enter into a site plan agreement and provide the necessary securities required by it. 2.Dumpsters, if placed outside, shall be properly screened. Water Resources 1.The applicant shall apply for and receive a General Permit Authorization to Discharge Stormwater Associated with Construction Activity Under the National Pollution Discharge Elimination/State Disposal System (NPDES Construction Permit) prior to the issuance of a building permit or any earth disturbing activities. 2.The applicant must demonstrate that they can achieve the 90% TSS and 60% TP removal using removal efficiencies recognized as industry standards or otherwise justifiable prior to issuance of a building permit. 3.The applicant must provide the water quality modeling, in both a summary and the actual electronic model used to the city for review and approval prior to issuance of the building permit. 4.The plan submittal must also include a detail of the infiltration basin consistent with the Minnesota Stormwater Manual prior to issuance of a building permit. This detail must include any soils corrections, basin protections and planting plans and schedules in addition to other necessary design elements. 5.The infiltration basin must be placed within a drainage and utility easement. 14 Chanhassen City Council – July 25, 2016 6.The applicant shall prepare an operations and maintenance manual specific to the infiltration feature including anticipated inspection schedule, routine maintenance and frequency of said maintenance and supply a copy to the city prior to issuance of a building permit. 7.The two outfalls into the infiltration basin shall be combined into one and a sump manhole with a minimum depth of 4 feet shall be constructed at the last CBMH prior to discharging towards the infiltration basin. 8.The pipe shall come out of the last structure into the infiltration basin no stepper than one percent (1.0%). The outfall shall be short of the basin and shall flow through a grass channel to allow for energy dissipation and additional pretreatment. 9.The applicant shall prepare a Surface Water Pollution Prevention Plan (SWPPP) and submit to the city for approval prior to issuance of a building permit. No earth disturbing activities may occur until an approved SWPPP is developed. This SWPPP shall be a standalone document consistent with the NPDES Construction Permit and shall contain all required elements as listed in Parts III and IV of the permit. 10.The plan must eliminate the two stalls that encroach into the secondary setback from the wetland buffer. 11.Monuments indicating the buffer boundary will need to be shown on the plan and placed concurrent with the erosion prevention and sediment control practices. 12.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g., Minnesota Pollution Control Agency, Minnesota Department of Natural Resources (for dewatering), Riley-Purgatory-Bluff Creek Watershed District) and comply with their conditions of approval. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Laufenburger: Thank you Mr. Undestad. Our best to IDI and thank you Kate. APPROVAL TO RECRUIT MEMBERS FOR PARK MASTER PLAN ADVISORY COMMITTEE; AND APPOINTMENT OF CITY COUNCIL MEMBER TO THE COMMITTEE. Mayor Laufenburger: Staff report Mr. Hoffman. Todd Hoffman: Thank you Mayor, members of the City Council. Really excited to get started on the park master plan and part of that will be an advisory committee that will meet 8 times, plus or minus over 14 months that this project’s underway. You can see we have a variety of representatives identified. We would like to have the City Council approve or modify that as you see fit. There are 14 members that we are recommending consisting of council, city commissions, community groups, schools and the county so that’s the group that we’re taking a look at. Those recommendations can come from City Council for members. I will also be requesting that our Park and Recreation Commission invest a good amount of time in identifying these people. Then those selected individuals would be brought back to you in August for final approval as a member of the advisory committee for the park master plan. And then this evening 15