A-2. Discuss Proposed 2017 Street Projects A - a
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CITY OF MEMORANDUM
CHANHASSEN TO: di
Paul Oehme, Director of Public Works/City Engineer
7700 Market Boulevard
PO Box 147 FROM: Alyson Fauske,Assistant City Engineer
Chanhassen,MN 55317
DATE: August 22, 2016 CEJ
Administration
Phone:952.2271100 SUBJECT: Overview of Proposed 017 Street Improvement Projects
Fax:952.227.1110
Building Inspections DISCUSSION
Phone:952.227.1180
Fax:952.227.1190
Every years the City considers making improvements to streets that can no longer
Engineering be maintained cost effectively by minor maintenance techniques such as
Phone:952.227.1160 sealcoating or crack sealing. The following proposed projects will be discussed
Fax:952.227.1170 during the work session:
Finance City Proiect No. 16-01
Phone:952.227.1140
Fax:952.227.1110
In 2016,the area on the north side of Lake Minnewashta was scheduled for
Park&Recreation reconstruction of the streets and replacement of damaged water main, sanitary
Phone:952.227.1120 sewer and storm sewer.
Fax:952.227.1110
Recreation Center ,. .,
2310 Coulter Boulevard �
Phone:952.227.1400
Fax:952.227.1404
Planning&
Natural Resources
Phone:952.227.1130 . -
Fax:952.227.1110 '°
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Public Works __,,,,,Ii._, , -- State Hwy 7
7901 Park Place •
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Phone:952.227.1300 j c�
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Phone:952.227.1125 a, e Ps,
c cyFax:952.227.1110 ,i v -
Website ' 1' 4 ,,,,';%1 T ;
www.ci.chanhassen.mn.us l
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Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
Paul Oehme
August 22,2016
2017 Street Improvement Projects
Page 2
Only one bid was submitted at the March, 2016 bid opening and it was over budget. The project
is proposed to be re-advertised in December and the contract awarded in January or February,
2017.
Budget for City Proiect No. 16-01
Streets $2,250,000
Sanitary Sewer $ 120,000
Storm Sewer $ 650,000
Water Main $ 800,000
Total: $3,820,000
City Proiect No. 16-04
Another project scheduled for 2016 was the resurfacing of Park Road and Park Place. The
project included replacement of the box culvert under the east side of Park Road. The plans have
been reviewed by the State and staff can advertise for bids when the legislature approves the
bridge bonding bill.
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The 2015-2016 legislative session ended without passing the bonding bill therefore the project is
delayed until 2017.
g:\eng\public\_2017 projects\20160822 cc worksession overview of 2017 street projects.docx
Paul Oehme
August 22,2016
2017 Street Improvement Projects
Page 3
Budget for City Proiect No. 16-04
Streets $1,100,000 Municipal State Aid Fund
$ 100,000 Revolving Assessment Fund
Bridge Bond $ 150,000
Sanitary Sewer $ 50,000
Water Main $ 25,000
Total: $1,425,000
City Proiect No. 17-01
The local street project proposed for 2017 is reclaiming the streets in the Lake Susan Hills Drive
area west of Powers Boulevard. The streets in the area have deteriorated and maintenance
activities are not a cost-effective option at this time.
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Lake Susan Hills Drive, Egret Court, Heron :�� ,
Drive and Ibis Court in 2002.
The pavement condition scores in the project area are shown on the graphic to the right. A score
of 100 represents a new street and a score of 0 is a completely deteriorated road.
Due to drainage issues in the area, approximately 1,050 feet of drain tile was installed on the east
side of Flamingo Drive in 2011. Additional drain tile is proposed to be installed with this
g:\eng\public\_2017 projects\20160822 cc worksession overview of 2017 street projects.docx
Paul Oelune
August 22,2016
2017 Street Improvement Projects
Page 4
project. Additional catch basins and/or storm sewer upsizing may be part of the project.
Miscellaneous repairs to the existing storm manholes will also be completed with this project.
The sanitary sewer in the area will be televised to determine the scope of repair work. The water
main in the project area is ductile iron which is expected to be in good condition with only one
documented water main break. Necessary valve repairs and hydrant replacements will be
determined by the Utility Department.
Budget for City Project No. 17-01
Streets $ 922,400
Sanitary Sewer $ 40,000
Storm Sewer $ 75,000
Water Main $ 75,000
Total: $1,112,400
PROPOSED SCHEDULE
Based on the bidding environment, staff has shifted the project schedules so that bids will be
opened at least one month earlier than in previous years so that more bidders will be available.
Proj. No. 16-01 Proj. No. 16-04* Proj. No. 17-01
Council to authorize the preparation August 24,2015 November 23,2015 September 12,2016
of the feasibility report
Neighborhood open house November 18,2015 March 10,2016 October, 2016
Public hearing; Authorize preparation January 25,2016 April 11,2016 November 28,2016
of plans and specifications
Approve plans and specifications; October 24, 2016 January 9,2017 January 23,2017
authorize advertisement of bids
Assessment Hearing January 23,2017 March 13, 2017 March 27,2017
Construction Start May/June,2017 Fall, 2017 May/June,2017
Substantial Construction Completion August 31, 2017 Fall,2017 August 31,2017
*Pending legislative approval of the bonding bill prior to council award of the project.
Attachments: CIP sheets
g:\eng\public\_2017 projects\20160822 cc worksession overview of 2017 street projects.docx
Capital Improvement Program 2016 thru 2020 Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme ,
Project# ST-012 Type Improvement i
Useful Life Unassigned
Project Name Annual Street Improvement Program Category Streets/Highways
Account#1 601-xxxx-4751 Account#3 Priority n/a
Account#2 Account#4
1 Description I Total Project Cost: $25,569,500
Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas:
2016-North Manor Road,Washta Bay Road,Tanagers Lane,Sandpiper Trail,Piper Ridge Lane,Minnewashta Woods Drive,Fox Path area,
Lone Cedar area,Ches Mar Drive and Stoughton Ave
MSA-Park Road overlay and Park Place
2017-Flamingo Drive area
MSA-Bluff Creek Drive overlay and Bluff Creek Drive Trail extension. .
2018-Orchard Lane,Forest Avenue,Forest Circle,Oriole Avenue,64th Street and 96th Street
2019-Fox Path area,Frontier Trail(north of 77th Street),Choctaw and Kurvers Point
MSA-Minnewashta Parkway overlay
2020-Chan View area
Justification I i
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective,a street will eventually deteriorate to a point that further maintenance is no longer cost effective. i
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical,reconstruction of the street is necessary. A feasibility study is written to `
consider the merits of the project and scope of work.
The Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting"gap"represents a
missing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in
the absence of a trail. This trail segment is planned to be constructed along with the 2017 MSA street reconstruction.
Prior Expenditures 2016 2017 2018 2019 2020 Total
12,945,000 Construction 3,460,000 2,322,400 1,687,300 2,654,800 2,500,000 12,624,500
Total Total 3,460,000 2,322,400 1,687,300 2,654,800 2,500,000 12,624,500
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Prior Funding Sources 2016 2017 2018 2019 2020 Total l
12,945,000 Assessment/Revolving 2,260,000 922,400 1,687,300 1,754,800 2,500,000 9,124,500
Assess Fund
Total MSA 1,100,000 1,400,000 900,000 3,400,000
Other Agency Contribution 100,000 100,000
Total 3,460,000 2,322,400 1,687,300 2,654,800 2,600,000 12,624,500 w
Budget Impact/Other I r
This project may decrease maintenance costs. -
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Capital Improvement Program 2016 thru 2020 Department Sanitary Sewer Improvements
City of Chanhassen, MJs.1 Contact Paul Oehme 1
Project# SS-014 Type Improvement
Useful Life Unassigned
Project Name Sanitary Sewer Replacement Category Utilities
Account#1 701-7025-4751 Account#3 Priority n/a
Account#2 Account#4
I Description I Total Project Cost: $1,890,000
Replacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
Justification I
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
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Prior Expenditures 2016 2017 2018 2019 2020 Total
I 1,000,0001 Construction 300,000 40,000 250,000 50,000 250,000 890,000
Total Total 300,000 40,000 250,000 50,000 250,000 890,000
Prior Funding Sources 2016 2017 2018 2019 2020 Total
1,000,0001 Sewer Utility Fund 300,000 40,000 250,000 50,000 250,000 890,000 I.
Total Total 300,000 40,000 250,000 50,000 250,000 890,000
Budget Impact/Other !
This project will decrease maintenance costs.
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Capital Improvement Program 2016 thru 2020 IN
Department Surface Water Management
City of Chanhassen, MN Contact Paul Oehme
Project# SWMP-019
Type Improvement 10
Useful Life Unassigned
Project Name Street Improvement Projects-Storm Water Mgmt Category SWMP
Account#1 720-7025-4751 Account#3 Priority n/a III
Account#2 Account#4
I Description I , Total Project Cost: $2,075,000
An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the engineering and public works departments.
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Justification I III
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal,state and local regulations,as well as protecting existing and proposed development adjacent to the projects.
IP
Prior Expenditures 2016 2017 2018 2019 2020 Total
1,225,0001 Construction 300,000 75,000 200,000 75,000 200,000 850,000
Total Total 300,000 75,000 200,000 75,000 200,000 850,000 10
Prior Funding Sources 2016 2017 2018 2019 2020 TotalIl
1,225,000 Surface Water Utility Fund 300,000 75,000 200,000 75,000 200,000 850,000
Total Total 300,000 75,000 200,000 75,000 200,000 850,000
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I Budget Impact/Other
Inventory,inspection and maintenance of new infrastructure will be required. Citywide.No map
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Capital Improvement Program 2016 thru 2020 Department Water System Improvements
City of Chanhassen, MN Contact Paul Oehme
Project# W-024 Type Improvement
Useful Life Unassigned
Project Name Watermain Replacement
Category Utilities
Account#1 700-7025-4751 Account#3 Priority n/a
Account#2 Account#4
Description 1 Total Project Cost: $5,120,000
Replacement of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution
system for street rehabilitation projects.
1 Justification I
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects and also to avoid potential cuts in recently improved streets.If significant repairs are necessary to the existing water
main,replacement may be the most cost effective option. Given the highly corrosive soils in the City,water main replacement is an ongoing
project in the City.
Prior Expenditures 2016 2017 2018 2019 2020 Total
r 2,500,000 Construction 825,000 75,000 770,000 100,000 850,000 2,620,000
Total Total 825,000 75,000 770,000 100,000 850,000 2,620,000 ,
Prior Funding Sources 2016 2017 2018 2019 2020 Total
2,500,000 Water Utility Fund 825,000 75,000 770,000 100,000 850,000 2,620,000
Total Total 825,000 75,000 770,000 100,000 850,000 2,620,000
I Budget Impact/Other I
These projects will decrease maintenance costs.
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