AUAR CC Staff Report Y
eI CITY OF ClIANIIASSEN
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9 S Chanhassen isa Community for Life-Providing for Today and Planning for Tomorrow
NH A �
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Kate Aanenson, AICP, Community Development Director
DATE: November 28, 2016
SUBJ: Adopt Resolution Ordering the Update to the AUAR, 2005MUSA Area; and
Approve Professional Services Agreements
PROPOSED MOTION
"The Chanhassen City Council adopts a Resolution ordering the Update to the Alternative
Urban Areawide Review (AUAR) for the 2005 MUSA Area; and approves professional
services agreements with Hoisington Koegler Group Inc. and Kimley-Horn and Associates,
Inc."
City Council approval of requires a simple majority vote of City Council.
BACKGROUND
With conceptual PUD approval of Avienda by the City Council, staff has prepared a resolution
ordering the update to the AUAR.
What is an AUAR?
An Alternative Urban Areawide Review (AUAR) is authorized under Minnesota Rules Chapter
4410.3610 as an alternative form of environmental review for development projects. Generally,
the AUAR consists of a hypothetical development scenario, an inventory of environmental and
cultural resources, an assessment of the "cumulative" impacts that the development scenario may
have on these resources as well as public infrastructure services, and a set of mitigation measures
that reduce or eliminate the potential impacts generated by the development. The AUAR is
intended to address the "cumulative" impacts resulting from a sequence of related development
projects as opposed to and Environmental Assessment Worksheet(EAW)or Environmental
Impact Statement(EIS) which simply looks at a single project's impacts and does not attempt to
outline mitigation initiatives.
PH 952.227.1100• www.ci.chanhassen.mn.us • FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
AUAR Update
November 28, 2016
Page 2 of 3
ANALYSIS
Because the AUAR was adopted in 2003, it needs to be updated. The Environmental Quality
Board Environmental Review Program has the following criteria regulating the updating of the
AUAR:
4410.3610 Alternative Urban Areawide Review Process
Subp. 7. Updating the review. To remain valid as a substitute form of review, the
environmental analysis document and the plan for mitigation must be revised if any of the
circumstances in items A to H apply.
A. Five years have passed since the Regulatory Governmental Unit(RGU) adopted
the original environmental analysis document and plan for mitigation or the latest
revision. This item does not apply if all development within the area has been
given final approval by the RGU.
B. A comprehensive plan amendment is proposed that would allow an increase in
development over the levels assumed in the environmental analysis document.
C. Total development within the area would exceed the maximum levels assumed in
the environmental analysis document.
D. Development within any subarea delineated in the environmental analysis
document would exceed the maximum levels assumed for that subarea in the
document. A substantial change is proposed in public facilities intended to service
development in the area that may result in increased adverse impacts on the
environment.
E. Development or construction of public facilities will occur on a schedule other
than that assumed in the environmental analysis document or plan for mitigation
so as to substantially increase the likelihood or magnitude of potential adverse
environmental impacts or to substantially postpone the implementation of
identified mitigation measures.
F. New information demonstrates that important assumptions or background
conditions used in the analysis presented in the environmental analysis document
are substantially in error and that environmental impacts have consequently been
substantially underestimated.
G. The RGU determines that other substantial changes have occurred that may affect
the potential for, or magnitude of, adverse environmental impacts.
AUAR Update
November 28,2016
Page 3 of 3
The 118 area proposed for development was re-guided from low density residential to either
office or Regional Commercial in the 2008 Comprehensive Plan, which is an increase in
development levels. Over five years have passed since the AUAR was approved. The plan must
be updated for Avienda to move forward. The AUAR is a public process taking approximately
four to five months and requires City Council approval.
Attached for approval are two professional services agreements, one from Hoisington Koegler
Group Inc. (HKgi) in the amount of$40,000 for land use planning, document preparation,
project management and public engagement; and one from Kimley-Horn &Associates in the
amount of$54, 570 for engineering services (traffic, sanitary sewer,potable water, and storm
water).
While the city is the Regulatory Governmental Unit assigned with the responsibility for
conducting the AUAR,the developer, Level 7 Development, is responsible for paying for the
AUAR update. The study will proceed once the applicant has escrowed the cost for the update of
the AUAR.
The cost of original AUAR, $114,395.47, of which $11465.00 was split among all property
owners in the study area based on parcel size. All developed parcels have paid their portion of
that AUAR. The parcels comprising the parcels in the Avienda development have an
outstanding balance of$25,836.70.
RECOMMENDATION
Staff recommends the City Council adopt the following motion.
"The Chanhassen City Council adopts a Resolution ordering the Update to the Alternative Urban
Areawide Review (AUAR) for the 2005 MUSA Area; and approves professional services
agreements with Hoisington Koegler Group Inc. and Kimley-Horn and Associates, Inc."
ATTACHMENTS
1. Resolution.
2. Hoisington Koegler Group Inc. Professional Services Agreement.
3. Kimley-Horn and Associates, Inc. Professional Services Agreement.
4. 2003 AUAR Cost Allocation
5. AUAR Update Schedule.
g:\plan\2016 planning cases\2016-25 avienda-chan retail site\auar cc staff report-11-28-16.docx
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES,MINNESOTA
DATE: November 28, 2016 RESOLUTION NO: 2016-XX
MOTION BY: SECONDED BY:
RESOLUTION ORDERING UPDATE TO THE
ALTERNATIVE URBAN AREA WIDE REVIEW (AUAR) FOR THE
2005 METORPOLITIAN URBAN SERVICES AREA
WHEREAS, on August 11, 2003 the City of Chanhassen, acting as the official
Responsible Governmental Unit(RGU), approved Resolution 2003-70, an order for review
requesting the initiation of an AUAR for the 2005 MUSA; and
WHEREAS, on December 8, 2003 the City Council adopted a Final AUAR Environment
Analysis Document and Mitigation Plan in the 2005 MUSA; and
WHEREAS, in November 10, 2008 the city adopted the 2030 Comprehensive Plan; and
WHEREAS, a significant amount of development has occurred in the AUAR area but
there are vacant parcels; most significantly 118 acres with a land use designation of either office
or regional commercial designated in the 2030 Comprehensive Plan; and
WHEREAS,the City of Chanhassen is the Responsible Governmental Unit (RGU)
assigned with the responsibility of conducting the AUAR; and
WHEREAS, Minnesota Administrative Rule 4410.3610 requires that AUARs be
updated every five years unless development has occurred and land use and densities have
changed since 2003; and
WHEREAS,the project area included approximately 600 acres within the City that is
generally bound by Lyman Boulevard on the north, Audubon Road on west, Pioneer Trail on the
south, and Powers Boulevard on the east,project area on the attached map shown as Exhibit A;
and
WHEREAS, the anticipated nature, location and intensity of projected future
development is consistent with the development pattern stipulated in the current comprehensive
plan.
NOW,THEREFORE, BE IT RESOLVED that the City of Chanhassen adopts the
Order for Review for the update to the 2005 Chanhassen AUAR.
Passed and adopted by the Chanhassen City Council this 28th day of November, 2016.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT
\\cfs5\cfs5\shared data\admin\resol\2016\11-28-16\auar.doc
PROFESSIONAL SERVICES AGREEMENT
AGREEMENT made this 28th day of November 2016, by and between the CITY OF
CHANHASSSEN,a Minnesota municipal corporation("City") and HKgi.
IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES
AGREE AS FOLLOWS:
1. CONTRACT DOCUMENTS. The Contract consists of the following documents. In the
event of conflict among the documents the conflict shall be resolved by the order in which they are listed
with the document listed first having the first priority and the document listed last having the last priority:
A. This Professional Services Agreement
B. HKgi proposal for 2005 AUAR Update dated November 11,2016
C. Fee Schedule dated November 11,2016
2. SCOPE OF SERVICES. The City retains HKgi to provide the professional services
described in the Contract Documents. The City may reduce the scope of services.
3. COMPENSATION. HKgi shall be paid by the City on an hourly basis in accordance with
the Fee Schedule, attached hereto as Exhibit"A",but not to exceed $40,000 including reimbursables. The
not-to-exceed fees shall not be adjusted if the estimated hours to perform a task, the number of estimated
required meetings or any other estimate or assumption is exceeded except for as provided under section
5 below. The City will normally make payment within 35 days of receipt of a properly itemized invoice.
4. COMPLETION DATE. HKgi must complete the services specified in the Contract
Documents on or before May 30,2016.
5. CHANGE ORDERS. All change orders, regardless of amount, must be approved in
advance and in writing by the City. No payment will be due or made for work done in advance of such
approval.
6. DOCUMENTS. The City shall be the owner of all documents, reports, studies, analysis
and the like prepared by HKgi in conjunction with this contract.
7. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, HKgi shall abide by all statutes, ordinances,rules and regulations pertaining to the provisions of
services to be provided.
8. STANDARD OF CARE. HKgi shall exercise the same degrees of care, skill, and
diligence in the performance of the services as is ordinarily possessed and exercised by a professional
HKgi under similar circumstances. No other warranty, expressed or implied, is included in this
Agreement. City shall not be responsible for discovering deficiencies in the accuracy of HKgi's
services.
1
9. INDEMNIFICATION. HKgi shall indemnify and hold harmless the City, its officers,
agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs
and attorney's fees, arising out of or by reason of the execution or performance of the work or services
provided for herein and further agrees to defend at its sole cost and expense any action or proceeding
commenced for the purpose of asserting any claim of whatsoever character arising hereunder.
10. INSURANCE. HKgi shall secure and maintain such insurance as will protect HKgi from
claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury,
death, or property damage which may arise from the performance of services under this Agreement. Such
insurance shall be written for amounts not less than:
Commercial General Liability $1,000,000 each occurrence/aggregate
Automobile Liability $1,000,000 combined single limit
Excess/Umbrella Liability $2,000,000 each occurrence/aggregate
The City shall be named as an additional insured on the general liability and umbrella policies.
HKgi shall secure and maintain a professional liability insurance policy. Said policy shall insure
payment of damages for legal liability arising out of the performance of professional services for the City,
in the insured's capacity as HKgi,if such legal liability is caused by a negligent act, error or omission of the
insured or any person or organization for which the insured is legally liable. The policy shall provide
minimum limits of$1,000,000 with a deductible maximum of$100,000.
Before commencing work HKgi shall provide the City a certificate of insurance evidencing the
required insurance coverage in a form acceptable to City.
11. INDEPENDENT CONTRACTOR. The City hereby retains HKgi as an independent
contractor upon the terms and conditions set forth in this Agreement. HKgi is not an employee of the City
and is free to contract with other entities as provided herein. HKgi shall be responsible for selecting the
means and methods of performing the work. HKgi shall furnish any and all supplies, equipment, and
incidentals necessary for HKgi's performance under this Agreement. City and HKgi agree that HKgi shall
not at any time or in any manner represent that HKgi or any of HKgi's agents or employees are in any
manner agents or employees of the City. HKgi shall be exclusively responsible under this Agreement for
HKgi's own FICA payments, workers compensation payments, unemployment compensation payments,
withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to
be paid by law or regulation.
12. SUBCONTRACTORS. HKgi shall not enter into subcontracts for services provided under
this Agreement without the express written consent of the City. HKgi shall comply with Minnesota
Statute § 471.425. HKgi must pay Subcontractor for all undisputed services provided by Subcontractor
within ten days of HKgi's receipt of payment from City. HKgi must pay interest of 1.5 percent per
month or any part of a month to Subcontractor on any undisputed amount not paid on time to
2
Subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100 or more
is$10.
13. ASSIGNMENT. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
14. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement
shall not affect,in any respect,the validity of the remainder of this Agreement.
15. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating to the
subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise
provided herein.
16. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be
in the District Court of the State of Minnesota for Carver County.
17. COPYRIGHT. HKgi shall defend actions or claims charging infringement of any
copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied
by it, and it shall hold harmless the City from loss or damage resulting there from.
18. PATENTED DEVICES, MATERIALS AND PROCESES. If the contract requires, or
HKGI desires, the use of any design, devise, material or process covered by letters, patent or copyright,
trademark or trade name, HKgi shall provide for such use by suitable legal agreement with the patentee
or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or
filed as noted, HKgi shall indemnify and hold harmless the City from any and all claims for
infringement by reason of the use of any such patented designed, device, material or process, or any
trademark or trade name or copyright in connection with the services agreed to be performed under the
contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees
that result from any such infringement.
19. RECORDS. HKgi shall maintain complete and accurate records of time and expense
involved in the performance of services.
20. MINNESOTA GOVERNMENT DATA PRACTICES ACT. HKgi must comply with
the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data
provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used,
maintained, or disseminated by HKgi pursuant to this Agreement. HKgi is subject to all the provisions of
the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota
Statutes Section 13.08, as if it were a government entity. In the event HKgi receives a request to release
data, HKgi must immediately notify City. City will give HKgi instructions concerning the release of the
data to the requesting party before the data is released. HKgi agrees to defend,indemnify, and hold City, its
officials, officers, agents, employees, and volunteers harmless from any claims resulting from HKgi's
3
officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful
disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or
termination of this Agreement.
21. TERMINATION OF THE AGREEMENT. The City may terminate this Agreement or
any part thereof at any time, upon written notice to HKgi, effective upon delivery including delivery by
facsimile or email. In such event, HKgi will be entitled to compensation for work performed up to the
date of termination based upon the payment terms of this Agreement.
CITY OF CHANHASSSEN HKgi
BY: BY:
Denny Laufenburger,Mayor Brad Scheib,Vice President
Dated: , 2016 Dated: , 2016
AND:
Todd Gerhardt, City Manager
Dated: , 2016
g:\plan\2016 planning cases\2016-25 avienda-chan retail site\professional services_-_chanhassen_hkgi.doc
4
MEMORANDUM Hoisington Koegler Group Inc.
ki
To: Kate Aanenson, Community Development Director
From: Brad Scheib,AICP,Vice President
Subject: Proposal to perform an AUAR Update
Date: 11 November 2016
This proposal is made in collaboration with Kimley-Horn Associates Inc. (KHA). KHA will provide expertise
relative to traffic, sanitary sewer, potable water,and storm sewer systems per the attached work order.
Hoisington Koegler Group Inc. will provide land use planning, document preparations, project
management, and public engagement assistance. The following key tasks are proposed:
1. Update development scenario: Hoisington Koegler Group Inc. (HKGi)will utilize a base line (do
nothing) and two alternative development scenarios provided by the applicant and approved in
concept by the City for the AUAR update.
Development and public improvements that have been completed since the original AUAR was
completed will be documented, quantified, and added to the development scenarios as existing
conditions and background data.Table 7.1 Project magnitude will be updated using a
comprehensive GIS database as the source data.
The following meetings will be conducted as part of task 1:
a. Two workshops with City Staff and the applicant: one to confirm all assumptions
and understanding relative to the development scenarios and a second workshop
to review resultant environmental impacts (traffic and infrastructure focus).
b. One workshop with elected/appointed officials to review resultant environmental
impacts(traffic and infrastructure focused).
c. A neighborhood/community workshop to present development scenarios and
resultant environmental impact analysis(traffic and infrastructure focused).
Task 1 -Key Deliverables:we will prepare a summary presentation for task 1 supported by
technical memorandums that will provide the content for updates to questions 6, 7, 9, 21 and
28. This summary will be the tool/mechanism to present the development scenarios and
related evaluation to various stakeholder groups.
2. Review and Redline The current AUAR document: HKGi will review and update the remaining
sections of the AUAR as needed. One workshop with City Staff is envisioned as part of Task 2.
Task 2-Key Deliverables:Fully updated AUAR document for circulation to key agencies.
123 North Third Street,Suite 100,Minneapolis,MN 55401-1659
Ph(612)338-0800 Fx(612)338-6838 www.hkgi.com
Direct(612)252-7122 Email Brad@hkgi.com
Chanhassen AUAR Update-Proposal
11 November 2016
Page 2
3. Review and Update The current mitigation plan: HKGi will review, mitigation strategies that have
been completed and re-evaluate existing mitigation strategies based on the modified
development scenario(s). New mitigation strategies will be established as appropriate. One
workshop will be facilitated with City Staff via phone/web conference.
Task 3-Key Deliverables: Updated Mitigation Strategies memo.
4. Facilitate formal review process:The draft updated document will undergo a 10-day review
process starting with publication in the EQB Monitor.The draft updated document will then be
revised to address the comments received. The finalized updated AUAR and mitigation plan will
then be distributed to state agencies and the Metropolitan Council. If no objections are filed by
any state agency or other party within 10 days,the documents will then move forward for
adoption by the City of Chanhassen as the RGU. If objections are filed, resolution will be
attempted or the Minnesota Environment Quality Board (EQB)will make a determination of
adequacy.
We envision one staff workshop to review comments received.This workshop may be facilitated
via phone/web conference. We will conduct a public hearing as required by state statutes to
present the final AUAR for consideration by the City Council.
Task 4-Key Deliverables:Distribution of draft plan documents(in electronic form),
facilitation of agency review, and preparation of responses to comments. (Note:if responses
to comments are overly complex, HKGi will evaluate level of effort and request additional
budget as necessary.)
5. Meetings and Proiect Management: HKGi will work with City staff to facilitate necessary
meetings in the update process. HKGi assumes frequent communications and correspondence
with City staff in the updating of this AUAR.These communications will occur primarily via phone
or web based conference. We assume roughly 2 hours per month over a 4 month time frame for
these meetings and project management related work.
AUAR update Schedule: It is anticipated that this update will take approximately four to five months to
complete from notice to proceed.The Following is a general sequence of tasks and tentative schedule for
the project.
1. December—Establish detail project schedule, assemble background data, update base mapping,
document and describe/confirm development scenarios.
2. January/February—Conduct technical analysis (traffic, infrastructure,etc.)
3. February—Prepare updated AUAR Document Text and Mitigation strategies
4. March—Facilitate formal AUAR review and approval process
5. April 2017—anticipated project completion
Chanhassen AUAR Update-Proposal
11 November 2016
Page 3
Immediately upon project commencement, a more detailed project schedule will be prepared including
identification of targeted meeting dates, EClB Monitor publishing dates, and Planning Commission/City
Council public hearing dates.This schedule will be maintained over the course of the project and shared
with the applicant.
AUAR update budget proposal: the above tasks will be completed for a fee of not to exceed $38,000
including expenses. It is assumed that expenses will be limited to mileage, plotting of presentation
summary boards,and reproduction of draft documents. For this level of project,we estimate expenses at
approximately$2,000,the bulk of which is with reproducing draft and final AUAR documents.
INDIVIDUAL PROJECT ORDER (IPO)NUMBER 31 (THIRTY-ONE)
Describing a specific agreement between Kimley-Horn and Associates,Inc.("Consultant"),and the City of
Chanhassen("Client")in accordance with the terms of the Agreement for Professional Services dated March 3,
2003,which is incorporated herein by reference.
Identification of Project: 2016 Update-2005 MUSA Area AUAR
General Category of Services: AUAR Update
Specific Scope of Basic Services: Provide engineering services to update engineering portions of the Chanhassen
2005 MUSA Area AUAR document as described in the attached Scope of
Services(Exhibit A)
Additional Services if Required: None identified at this time
Deliverables: Narrative text and figures to be incorporated into AUAR Update document to be
prepared by Hoisington Koegler Group,Inc.
Method of Compensation: To be billed on an hourly(cost plus)basis not to exceed$54,570 as detailed in
the attached Estimated Costs summary(Exhibit B)
Schedule: See attached Project Schedule(Exhibit C)
Special Tenns of Compensation: None
Other Special Tenns of
Individual Project Order: None
ACCEPTED:
CITY OF CHANHASSEN KIMLEY-HORN AND ASSOCIATES,INC.
BY: BY:
TITLE: TITLE:
DATE: DATE:
EXHIBIT A
SCOPE OF SERVICES
INDIVIDUAL PROJECT ORDER(IPO)NO. 31
2016 UPDATE - 2005 MUSA AREA AUAR
As a part of the 2016 update of the Chanhassen 2005 MUSA Area Alternative Urban Areawide
Review(AUAR),the City of Chanhassen has requested that Kimley-Horn and Associates
("KHA") update the engineering portions of the 2005 MUSA Area AUAR. The 2005 MUSA
Area AUAR is being updated to reflect current conditions and proposed changes to the future
development scenarios evaluated in the AUAR. The following is a summary of our proposed
scope of work for the AUAR update:
1. Review Proposed Development Changes
• Review up to three development scenarios for the easterly portion of the AUAR
project area
2. Update Traffic Study/Transportation Plan
• Update existing conditions narrative and figures
• Perform field counts of existing traffic (AM/PM peak weekday) at seven intersections
(these field counts were completed in 2015 and we have assumed that the 2015 counts
will be used for the work included in this IPO)
• Perform trip generation/distribution/assignment modeling for the three proposed
development scenarios
• Analyze traffic impacts for existing conditions, the no-build scenario, and the three
proposed development scenarios
• Analyze traffic-related noise and air quality. The noise discussion will focus on
traffic volume increases being at a level that will result in imperceptible noise level
changes to adjacent properties. Air quality will use MnDOT's screening
methodology. No detailed modeling is expected or included in our proposed scope of
work.
• Review pedestrian crossings and connections to parks, trails, and open space areas.
• Develop impact mitigation measures and transportation improvement
recommendations
3. Update Sanitary Sewer and Public Water Supply Plans
• Update existing conditions narrative and figures
• Review current City of Chanhassen Comprehensive Sanitary Sewer System Plan
• Review current City of Chanhassen Water System Master Plan
• Analyze the three development scenarios to determine projected flow/demand rates
and impacts to municipal utility infrastructure
• Develop impact mitigation measures and utility infrastructure improvement
recommendations
4. Update Storm Water Management Plan
• Update existing conditions narrative and figures
• Review current City of Chanhassen Surface Water Management Plan and NPDES
MS4 Storm Water Pollution Prevention Plan (SWPPP)
• Analyze the three development scenarios to determine likely storm water
management requirements related to construction of the remainder of the public trunk
roadway through the easterly portion of the AUAR project area
• Develop impact mitigation measures and recommendations
5. Update Mitigation Section of AUAR related to the above plans
• Develop narrative of necessary mitigation improvements related to
traffic/transportation, sanitary sewer, public water supply, and storm water
management based on the proposed development scenarios
6. Meetings
• We have assumed attendance at the following meetings:
o Two City Council meetings
o Two meetings with the project developer
o One meeting with key property owners in the project area
o One public open house meeting
o Three agency(MnDOT, Carver County, etc.) meetings
o Four meetings with the City and/or HKGi
Our Scope of Work does not include any of the following services:
• Topographic surveys
• Updates to other sections of the AUAR
• Air quality or noise modeling
EXHIBIT A
SCOPE OF SERVICES
INDIVIDUAL PROJECT ORDER (IPO)NO. 31
2016 UPDATE - 2005 MUSA AREA AUAR
As a part of the 2016 update of the Chanhassen 2005 MUSA Area Alternative Urban Areawide
Review (AUAR), the City of Chanhassen has requested that Kimley-Horn and Associates
("KHA") update the engineering portions of the 2005 MUSA Area AUAR. The 2005 MUSA
Area AUAR is being updated to reflect current conditions and proposed changes to the future
development scenarios evaluated in the AUAR. The following is a summary of our proposed
scope of work for the AUAR update:
1. Review Proposed Development Changes
• Review up to three development scenarios for the easterly portion of the AUAR
project area
2. Update Traffic Study/Transportation Plan
• Update existing conditions narrative and figures
• Perform field counts of existing traffic (AM/PM peak weekday) at seven intersections
(these field counts were completed in 2015 and we have assumed that the 2015 counts
will be used for the work included in this IPO)
• Perform trip generation/distribution/assignment modeling for the three proposed
development scenarios
• Analyze traffic impacts for existing conditions, the no-build scenario, and the three
proposed development scenarios
• Analyze traffic-related noise and air quality. The noise discussion will focus on
traffic volume increases being at a level that will result in imperceptible noise level
changes to adjacent properties. Air quality will use MnDOT's screening
methodology. No detailed modeling is expected or included in our proposed scope of
work.
• Review pedestrian crossings and connections to parks, trails, and open space areas.
• Develop impact mitigation measures and transportation improvement
recommendations
3. Update Sanitary Sewer and Public Water Supply Plans
• Update existing conditions narrative and figures
• Review current City of Chanhassen Comprehensive Sanitary Sewer System Plan
• Review current City of Chanhassen Water System Master Plan
• Analyze the three development scenarios to determine projected flow/demand rates
and impacts to municipal utility infrastructure
• Develop impact mitigation measures and utility infrastructure improvement
recommendations
4. Update Storm Water Management Plan
• Update existing conditions narrative and figures
• Review current City of Chanhassen Surface Water Management Plan and NPDES
MS4 Storm Water Pollution Prevention Plan(SWPPP)
• Analyze the three development scenarios to determine likely storm water
management requirements related to construction of the remainder of the public trunk
roadway through the easterly portion of the AUAR project area
• Develop impact mitigation measures and recommendations
5. Update Mitigation Section of AUAR related to the above plans
• Develop narrative of necessary mitigation improvements related to
traffic/transportation, sanitary sewer, public water supply, and storm water
management based on the proposed development scenarios
6. Meetings
• We have assumed attendance at the following meetings:
o Two City Council meetings
o Two meetings with the project developer
o One meeting with key property owners in the project area
o One public open house meeting
o Three agency(MnDOT, Carver County, etc.) meetings
o Four meetings with the City and/or HKGi
Our Scope of Work does not include any of the following services:
• Topographic surveys
• Updates to other sections of the AUAR
• Air quality or noise modeling
EXHIBIT B
ESTIMATED COSTS
INDIVIDUAL PROJECT ORDER (IPO)NO. 31
2016 UPDATE - 2005 MUSA AREA AUAR
The following is a summary of our estimated costs for the project:
Work Task Estimated Fee
1. Review Proposed Development Changes $ 1,410
2. Update Traffic Study/Transportation Plan $ 24,000
3. Update Sanitary Sewer and Public Water Supply Plans $ 5,220
4. Update Storm Water Management Plan $ 7,680
5. Update AUAR Mitigation Section $ 3,560
6. Meetings $ 9,600
Subtotal $ 51,470
Reimbursable Expenses $ 3,100
Total Estimated Cost $ 54,570
Kimley-Horn will perform all services on an hourly basis using our current standard hourly rate
schedule with a total not to exceed cost of$54,570 including all labor and reimbursable
expenses.
EXHIBIT C
SCHEDULE
INDIVIDUAL PROJECT ORDER (IPO)NO. 31
2016 UPDATE - 2005 MUSA AREA AUAR
Work will be completed based on a schedule agreed upon with the City and HKGi. It is our
understanding that a tentative schedule for the project is to start the work in December 2016 with
a project duration of approximately four to six months.
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Chanhassen AUAR Update 2016 Project Schedule
Nov 28, 2016
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Proposed
Project Tasks Meeting Date Nov Dec Dec Dec Dec Jan Jan Jan Jan Jan Feb Feb Feb Feb Mar Mar Mar Mar Apr Apr Notes
28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10
Task One - Update Development Scenarios
Workshop with City Staff& Developer Confirm development scenario and assumptions
Meeting with Elected Officials November 28 Confirm development scenario and order AUAR
Workshop with City Staff& Developer Review environmental impacts from development scenario updates
Meeting with Elected Officials Review environmental impacts from development scenario updates
Neighborhood/Community Open House Present updated development scenarios and environmental impacts
Task Two - Review & Redline Current AUAR
Workshop with City Staff Review updated AUAR
Task Three - Review & Update Mitigation Plan
Workshop with City Staff
Review Mitigation
Task Four - Facilitate Formal Review Process
Submit EQB Monitor Info March 6
EQB Monitor Publication March 13
10-Day Agency Objection Deadline
Workshop with City Staff Review agency comments received and recommended responses
Council to Authorize Uplication/Adoption Feb 27/Apr 10 Facilitate public hearing and adoption of updated AUAR by City Council ;'
Prepared by HKGi 11/11/2016