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PRC 2018 03 27 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MARCH 27, 2018 The Park and Recreation Commission met at 6:30 p.m. at the Chanhassen Senior Center for a Manchester Park Playground Selection Workshop. Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Jim Boettcher, Jennifer Hougham, Karl Tsuchiya, and Meredith Petouvis MEMBERS ABSENT: Cole Kelly, Rick Echternacht, Lauren Dale and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Katie Matthews, Recreation Supervisor; Adam Beers, Park Superintendent; Jodie Sarles, Rec Center Manager; and Susan Bill, Senior Center Coordinator PUBLIC PRESENT: Tim Vossberg 3380 Lake Shore Drive, Chaska Russ & Sonja Raschke 7402 Frontier Trail Chris Przybylski 5580 Dahlgren Road, Chaska Steve & Chas Kolbow 5580 Dahlgren Road, Chaska Carl & Billy Cripe 911 Saddlebrook Pass Reed Conrad 1114 Symphony Lane, Chaska Kira Anderson 290 Greenleaf Court Clarence Holmstadt 364 Highwood Drive Circle, Chaska Ladd & Susan Conrad 6625 Horseshoe Curve APPROVAL OF AGENDA: Scharfenberg: Any additions or changes to the agenda tonight? Hoffman: Other than, depending on which version of the agenda you have, there is a correction to the approval of Minutes. The correct date is you’re approving the February 27, 2018 Minutes. Scharfenberg: Thank you Todd. I’d also add under reports an I(5), discussion points of the th council meeting coming up on April the 9. We can add that item. PUBLIC ANNOUNCEMENTS. Scharfenberg: With that any public announcements Todd? Park and Recreation Commission – March 27, 2018 Hoffman: We have one. Katie’s going to give a public announcement on Saturday’s Easter Egg Candy Hunt. th Matthews: Hello everyone. I’d just like to announce that the 35 Annual Easter Egg and Candy Hunt will be held this Saturday at City Center Park right out in the open space between City Hall and Chanhassen Elementary and it starts at 9:00 a.m. It is $5 per child and then they would come and they get a gift, a little basket. A chance to win a door prize and we will have an Easter Bunny there so you’ll have a photo op with the Easter Bunny. If you have any questions feel free to let me know. Scharfenberg: Do you need any volunteers for that Katie? Matthews: If anybody is willing to volunteer yes, we are always, we could always use more hands so let me know if you’re interested. Scharfenberg: Thanks Katie. Matthews: Thank you. Scharfenberg: I would add one other announcement because I think this happens before our next stst meeting. On April 21, Saturday, April the 21 the Chanhassen Red Birds are having their annual silent auction and kind of kick off event at the Legion. That runs I think from 6:00 p.m. to 8:00 p.m. Tickets are $5 for adults and children are free so last year the Red Birds took second place in the Minnesota Baseball Association League and we’re expecting to have a good team again this year so if you’re interested in getting a season ticket and meeting some Red Birds st come out to that event on April 21. Boettcher: Where’s that at? Scharfenberg: At the Legion. VISITOR PRESENTATIONS. Scharfenberg: I believe we have a visitor presentation tonight from a representative from the mountain bike group and so I would call their representative forward at this time. Please state your name and your address for us. Russ Raschke: Hello I’m Russ Raschke. I’m a Chanhassen resident, 7402 Frontier Trail, Chanhassen, Minnesota, 55317. I’ve been a resident for roughly 20 years now and I am here to talk about multiple use trails and a proposed trail system we’re looking to try to get sponsored so just quickly like we said, want to talk more about you know what they are. Who we are and jumping into that. I am representing a lot of the high school mountain bike team. I’m also 2 Park and Recreation Commission – March 27, 2018 helping to represent our coaching staff as well as many of our other riders in the area that are looking to try to get some trails in this place, as well as parents of students that are riders on the team so that’s what we’re asking. Mountain biking, I just want to talk briefly about it, is growing in popularity. I think most of you are probably are familiar with mountain biking but really what we are starting to see is this is the growth of bicycling. Most road biking and type things have diminished in the latest years but if you look at bike sales and different things of that nature in the bicycling industry mountain biking is the one that’s growing in that part. Local and youth mountain bike clubs have grown from 5 to 65 riders in the last 6 years. There’s more adult riders taking off the road in more multi-use trails just to try to get away from some of the cars and traffic and some of the texting that’s going on in that as well. Minnesota Youth Mountain Biking, your high school cycling increased over 1,200 riders now so there’s tremendous growth in this from the last 6 years. Winter fat biking has obviously grown in popularity. Everybody’s seen the crazy big fat bike tires rolling down the road in the wintertime and you just starting to see it more and more. Mountain biking is soon to be offered in local physical education classes. I believe Chris could speak more to that but District 112 Community Education is actually looking at purchasing bicycles and then leading them out to the schools for different community education courses in different parts of it as well. Mostly middle school if I’m not mistaken, is that correct? Chris Przybylski: Yes. Russ Raschke: Yes okay. So basically this is not a fad. This is a growing sport. We’re seeing it growing in other cities as well so Edina and Minnetonka are looking at adding trails. Local trail systems. Other areas that have put in trails recently, south down there. Lakeville they put in a 5 mile trail system as well as, where were we saying? Audience: Oak Park Heights. Russ Raschke: Oak Park Heights also so there’s local community growth we’re starting to put in where you see two of eleven trail system so I know everybody’s kind of familiar with Eleven Hills or those types of parks where you get 20-30 miles of trails and it’s this massive thing where you have a big trail head and lots of other things and we all love those but the reality is it’s not necessarily always easy to get high school teams or actually in middle school riders that we often thth are training and coaching because we coach 8 grade on through 12 grade to those events in a timely fashion and try to get everybody moved there because obviously bike racks. People work. Everything else and it’s, it’s managed by adults mostly or that have to have jobs unfortunately. So these local places to ride are really beneficial for us to be able to take the kids out to and get them started and it’s great for the local neighborhoods to be able to use these things and get their kids outside and running around so this is one of the things I found with my daughter and other people would say as well is you know there’s such an attraction now to the games and the phones and this and that and it’s so easy to do that and there’s just not enough draw to get outside and walk around but we find getting out on the bikes and trails and riding around and going through things and up and down and being out there with their friends, it’s a draw. We can get kids out 3 Park and Recreation Commission – March 27, 2018 and active again so we really find this to be fun and we run it as much more open sport so it’s not like you have to be an elite level athlete to be part of our group. We break up into groups and let everybody participate so it’s a very open sport as far as that part goes. What mountain bike trails are? We just briefly got 1, 2 farther, well actually looks like I went right to it. We’re going to give a brief shot at what mountain bike trails are the fast way. We’ll give a little video of what mountain bike trails are. This is a course up in Cuyuna Lakes, Minnesota so Ironton-Crosby area and they built many miles of multi-bike trails up there with some big grants to do this but this gives you an idea of some of the trail systems that are out there and you can see that it’s bicycling but it’s not bicycling fast and it’s not necessarily crazy things where we’re going down massive hills or big drops…but it’s fun enough to get outside and get into trees and work on skills… Anybody in here a mountain biker? No. You are? Wonderful, alright. So I don’t think we need to run this thing all the way to ground but I think you’ve got an idea of what the trails are right? So a little bit more definition of what we consider trails and what we’d be looking at building as trails that are less than 2 feet wide. We try to build them one way or one direction so you don’t have people coming at opposite directions and meeting each other at speeds. Closed during wet conditions to limit damage or runoff or erosion and those types of things that people are always concerned about. Keeping them winding with elevation changes but controlled to keep speeds low enough to where they’re not dangerous so we don’t really want to build anything with articulated berms or anything where you can get people hurt. Using a natural condition surfaces so no paved trails and that type of stuff. It’s going to be dirt and mason gravel section, different things like that depending on what the conditions are and we would propose multi-use shared trails that could also be used like cross country running team and those types of things from the high school that could basically run the tracks or run their trails around there as well to get some actual use out of them so that’s what we call them. There’s obviously great demand for these in the area. Several track teams, or sorry, cross country running teams would love to use them. You go out and you see people going ahead and snowshoeing and hiking and obviously lots of people riding the fat bikes now so there’s definitely more demand for this. I think you’re starting to see it on your website and I know that we have lots of people that would love to give you a barrage of different requests for more trails and we’re trying to coordinate you know how to put that effort out there so people understand how many people actually ride bikes. It’s just a, you know maybe send them to your website and get that feel out there for how many people there are so we might be working on that a little bit to kind of help you understand what the demand is for that. Really we’d love to have more here so when we talk about mountain bike trails, like we said there are some that are around but we seem to find a void in our, we just say southwestern region so if you were to look northern of the cities there’s a lot bigger trail sections up there. If you cross the river south and you can get down towards Burnsville there’s sections down there but where we’re at you’re probably a half mile, 40 minutes from a decent bike trail at 5:00 which is difficult for where we’re at. What we end up doing now, cyclists you know we make use of some of the local snowmobile trails in the river bottoms down in Carver and Chaska. Problem with that is it’s been highly dependent and as you know the last 3 years, 2 of the 3 years we’ve been wet down there the entire cycling season. It’s just mud so there’s been little riding around there. Of course we have to watch out for flooding and hunting so we end up traveling and riding on gravel roads. Paved trails which is good but a lot of the paved trails have 4 Park and Recreation Commission – March 27, 2018 a lot of road crossings and different things and it’s really hard to manage 40 plus kids. 40 plus kids in a group out there crossing roads and dealing with cars so a little bit more off road riding trail systems would be great for us plus it’d be great for more practicing the skills. We have a good team. We have very good experience with our team and we’d like to keep them encouraged and doing well with that as well so it’s been fun to this part. So right now riders must drive to other cities, counties to find trails and you know keeping it here you’re going to have more people here as well so it’s an opportunity for us and for the city and I think it’s an opportunity for your citizens to use as well. Again distracted drivers are a concern for us as well so trying to avoid that is part of what we’re doing. So what are we proposing? Well we’re here to propose some single track trails through woods, around trees and up and down hills. Trails would be one way. I already talked about that. We have people that have already attended the INVA training, or sorry trails manufacturing skills. Designed to use them so that we control the speeds of bike and environmental impacts. Set them up on the sides of hills with the drainage set properly so you don’t have gullies running down where often times you see where people just start walking trails and they just run them straight up and down the hill or straight across the top and you end up with standing water or things like that so, you know we have people trained in that. We would propose that bicyclists would yield to walkers on the trails that we’d be building at this point. We don’t think there’s going to be a ton of traffic where we’re going to be at anyway. And then we would also include signage and safety so that you have basically trailheads, directions and that type of thing so it’s more clear. Again talked about ecologically friendly trails to prevent erosion. Try not to damage trees or cutting down on that nature so try to work around it naturally for us. A little more way around things is actually better. It makes it more entertaining so up and around and across things and you know safe sustainable trails. So our goal would be to build things that don’t take as much to manage. You can see a picture of a trail here that shows how it’s cut in the edge of a hill and it’s a good example of how it would be done. Some of the areas we’re looking at won’t have quite as much vegetation as this or trees as this but that’s what we’re looking at. So what we were looking around and talking to Todd in years past one of the things that’s always been discussed is why we would like to have some mountain bike trails and they want to do it but where can you do it. A lot of times it comes down to who’s got land is what we’ve been told and where can you do that and what can you get that land to build those places, right? And we understand that people don’t, you get land. You purchase land underneath an agreement. You have it built in an area and then to try to repurpose it or to change it is not necessarily so easily so we started looking around at what options there were and we noticed that this area on the side of 212 and Pioneer Trail is actually really good for multiple reasons. It’s actually currently owned by MnDOT and it’s under utilized. Basically it’s weeds and it’s actually in a fairly good location relative to Pioneer Ridge Middle School where a lot of Chanhassen kids go to middle school and around. It connects to many local bicycle trails that run along those areas. And it has an intersection that was recently updated for safe crossing. And MnDOT who owns the land, we’ve already discussed with and they are willing to go ahead and set up a limited use permit for 10 years for use of that land so, and they’ve also done this with other property owners or sorry, other cities in the past so Mankato has one of these set up. I think you guys have lots of limited use permits for putting paved bike trails and other sections where you have parts of parks through them already so it’s not something you’re not familiar 5 Park and Recreation Commission – March 27, 2018 with. Just a quick snapshot of where we’re looking. The area in the orange, if you look right in the middle of there and then to the up side we’re looking at Pioneer Ridge Middle School and then the Chaska High School just to left of it. The area that we’d be primarily concerned about is in the upper right corner where we’re looking at this big swath between Pioneer Ridge and 212 would be where we would want to start with and I think if I jump a little bit ahead, thank you. That helps dramatically. Yes. So right now that is a nice big hill that MnDOT left a bunch of dirt there and nothing else on. And let’s see jump to our next section. We’d be looking at building possibly a trailhead at this point. Talk about the different areas that there are. There’s parking and restrooms at one of the little local parks there and there’s also a public restroom park right inbetween the Chaska High School and the Pioneer Ridge Middle School there so there is restrooms that are by it. There’s lots of trails that go to this area so if you look at the blue paths that are coming up there you can see that there’s trails that come down through all the neighborhoods down to it. Actually a little bit more off to the right you know that you have a nice paved trail that comes back past the Chanhassen High School that ends just a little bit north of where this is as well so I wouldn’t doubt that that’s far off the path of where you guys are looking at connecting trails through in the not too distant future. What we’re looking at is purely a series of different trails wrapped into these areas so you can see that we have one section that we’re talking about in the first in the upper right and I’m going to jump 2 ahead here before we get to it to lay that out and this is basically some line in trails that you can imagine cover up and down this land and these are proposed trails laid out using elevation, topographical maps and Google Earth. I don’t have the overlays on here right now but if you’re interested I’d be certainly happy to share them with you. We’ve walked this land a couple times just out of curiosity to see how it would look and it looks quite promising. The only downside is there’s not so much trees on it but actually for middle school and starting cycling it’s actually a really good place to start. Some nice hills and it wraps up around and it’s got some good views and you’re not in anybody’s back yard to complain about someone making noise or having lights on in the middle of the night. This section we believe can be a little over 3 miles of trails right into, off the get go. This section here which is behind the middle school and high school is, would probably be our second section that we’d be trying to build in. Also on the MnDOT land and it would add another 3 or so miles to this section if we played around with this as well so we can get roughly 7 miles of trails into these areas which would be nice for a community sized park but certainly not an Eleven Hills or something else so I don’t think we’d end up with large amounts of traffic in this type of environment. You know currently if you pay somebody to build trails it’s $30 to $50K per mile. We have a lot of volunteers. We think you can build almost all of this based on trails that have been done before and training the people that have seen with really pretty much manual labor. Yard equipment. Lawn mowers to mow down some of the weeds that we have. Maybe some tillers to level off or cut off the edges of some banks that we have to come around but nothing major where we’re talking about major excavation. We have a lot of volunteers that are really, really gung ho and ready to work on this as well as some students that we would give hand tools to work on. No power tools. And we would propose helping to manage and build those trails as the team and group or club to help manage those so the City wouldn’t have this thing where they’d now have something else that they weren’t familiar with managing. So what we’re here to talk to you about is what we need from, to get this started is 6 Park and Recreation Commission – March 27, 2018 somebody to work with MnDOT to sponsor us. To talk to them and get a limited use permit or conditional use permit to go ahead and kick this off and give us the ability to get into that and work with it. We’ve also discussed with Chaska as well as Carver County a little bit about this and we don’t have anything nailed down at this point but we do know that we’ve talked to you in the past Todd and I know that’s an interest for Chanhassen and we really would love to work with the City of Chanhassen and do what we could to try to get something like this going for our kids and try to make this happen so, that’s why we’re here today. Do you have any questions about what we talked about? Scharfenberg: Anybody have any questions for Russ? Hougham: Yeah, hi Russ. Do you have any meetings set up with the other groups? The City of Chaska or the School yet? Russ Raschke: Yeah so actually I’m going to bring up a couple of our other coaches along with because they’ve actually discussed with Chaska a little bit already and they’re already looking into this in some regard and we’ve also discussed a little bit with Carver County if I’m not mistaken Tim so there’s been some discussions with them as well, and nothing is formalized. It’s, we’ve had a discussion, I guess you’d have to elaborate on what we’ve, where that’s gone. Hougham: And as a reminder when you come up please state your name and address please. Tim Vossberg: Okay I’m Tim Vossberg and I live in Chaska. 3380 Lakeshore Drive, Chaska. Hougham: Thanks. Tim Vossberg: So as Russ said we had a meeting, myself and our other head coach Steve and his wife Chris. The three of us met with Matt Podhradsky, City Administrator. Marshall Grange, the new Park and Rec Director and Brian Jung, the Public Works Director and so the 6 of us talked about this opportunity with MnDOT and so they sounded positive to us in terms of potentially partnering with us and I gave them some paperwork on the LUP that Mankato has and then also when we were at MnDOT, it was myself and another gentleman met with MnDOT roughly a month ago now and so we, they drew up an LUP for us for this situation. Just basically blank to start with and you know put a number on it but, and I have that paperwork as well but. Russ Raschke: They being MnDOT. Tim Vossberg: Yes. And so a couple of those folks are going to be on vacation this week, spring break and so we haven’t set up you know a definite time for some other meetings in the future but I needed, they wanted some information from the Mankato situation so I’m working on getting them some information on the Mankato situation. And then also myself and another gentleman in our project group, we talked with the Chaska athletic director roughly 5-6 weeks 7 Park and Recreation Commission – March 27, 2018 ago about trying to partner with them. That was before we had our meeting with MnDOT so it wasn’t focused on this MnDOT option if you want to call it that but we’re trying to line up another meeting with the Chaska and Chan athletic directors as soon as possible. Nothing is set in stone yet at this time so. Hougham: Okay, thank you. Tim Vossberg: Does that answer your question? Russ Raschke: And when you say Mankato situation, they actually have trails there. It’s not a situation, it’s just who the contacts were that set it up so they would be able to look at it as a reference point. Tim Vossberg: Right, right. Yeah they have. Russ Raschke: Situation sounded negative. No, they’ve already built trails. Tim Vossberg: Down there. Russ Raschke: Yes. Tim Vossberg: On MnDOT land so. Scharfenberg: Any other questions for Russ? Russ the land that you’re talking about on the two different slides, it appears that most of that land falls within Chaska. Is that a fair? Russ Raschke: That’s a fair assessment, yeah. I would say if we jump back a little bit we can I think we might actually even put a border on here that shows where it is. It might not be in this slide, sorry. So you’re correct. The majority of it actually falls on Chaska but not all of it. So if we looked at the upright hand corner, yeah. Todd if you, yeah just a little bit to the left. That’s Chanhassen. Exactly so you’re two-thirds, one-third yes. Which is what makes it kind of, we don’t want to leave everybody out of the loop. Anybody out of the loop. We would like to obviously we would like to get sponsorship from either city and we certainly think that you know they could work together as well just to discuss how it works out as best possible but yeah it does definitely fall, split between them. Again the first section that we’re looking at is that section that split between the two of them and the reason we’re looking at that first is because it’s really, it’s a nice section for starting the trails out on. Scharfenberg: And what is the County’s response been to date? Russ Raschke: Tim did you have? 8 Park and Recreation Commission – March 27, 2018 Tim Vossberg: So what I didn’t mention previously there is, after we had the meeting with MnDOT then I met with Marty Walsh who’s park and rec for Carver County and they are interested in potentially partnering with us but nothing’s really been decided yet. I think he wanted to see you know about Chaska and Chan and what kind of reaction and response we got first before potentially deciding to partner with us. Scharfenberg: Okay. Alright, any other questions for Russ? Well I. Hougham: I had, oops. I have a question. I’m just trying to decide who it’s for. It may be for Todd. When the property proposed as shared in such a way between two cities, how does that work from a responsibility perspective? You know who’s responsible for the maintenance? Who’s responsible for the LUP? Any liability associated with the property. It just seems a little. Hoffman: So all the property is owned by MnDOT. Minnesota Department of Transportation and whoever signs the LUP with them would be the responsible party for all the things you listed. Tim Vossberg: Excuse me, can I add in there that. Scharfenberg: Tim you might want to come up just so we got you on the record. Tim Vossberg: Sorry, sure. Scharfenberg: Because we are recorded. Tim Vossberg: Okay. So I just want to point out that, realize that we would take responsibility for the maintenance of the trails. Our group would maintain the trails. Just like, so on the other mountain bike trails that generally that are in the Twin Cities area a group that’s called MORC, Minnesota Off Road Cyclists, their group maintains most of the mountain bike trails in the Twin Cities area even though there are several different land owners with those pieces. Russ Raschke: But it wouldn’t necessarily have to be through MORC. It could be a club that does it. Tim Vossberg: Right. Right and I’m very familiar with MORC. I was on the MORC board for a while and, but we would propose doing it with our group and MORC would not be involved. Russ Raschke: And that’s been a format that’s been used by a couple of the other communities that have recently put parks in as well. Tim Vossberg: Yes, Oak Park Heights and Lakeville are the two best examples where they’ve recently built trails without a MORC affiliation. 9 Park and Recreation Commission – March 27, 2018 Russ Raschke: Seen the local people that you’re working with. Hougham: And are those verbal agreements or are they formalized contractual agreements between? Tim Vossberg: Most of them have memorandums of understanding with legal documentation and I’m very familiar with that process as well and those documents. Scharfenberg: So I want to say thank you to the group and Russ and Tim for coming out tonight for your presentation. Very informative. I think I probably speak for the commission, maybe not everybody but I think we all agree that this is something that we would like to see happen but I think on some level since the majority of this falls within Chaska I think we want to maybe wait and see what their, how you get a response from them first so I would say probably continue to work with Chaska on this and follow up with staff in keeping us apprised of kind of what your situation is with the City of Chaska. I think that’s probably the best situation going forward. Russ Raschke: Sure, and Todd you’re familiar with the Chaska parks director right? Any discussions with them or anything from your side to help motivate that would obviously be greatly appreciated from our group as well. Hoffman: You bet. Marshall is brand new to Chaska and we’ve met him as a Southwest professional group and so when you met with him he brought in Mr. Podhradsky, the City Manager and then the gentleman from public works just for some more background and so the LUP needs to be signed by a government agency. That’s probably going to be the City of Chaska or the City of Chanhassen. In this case the park where the bathrooms would be is the City of Chaska facility. The school is in Chaska where the parking would be and you know at least two-thirds of the trails would be in Chaska so the likely candidate to sign that and to usher into that agreement would be Chaska and so you have this portion that’s in Chanhassen right up in this area. If Chaska’s comfortable managing that as a part of their agreement with this group through a Memorandum of Understanding then they’re comfortable with it. The City of Chanhassen would not have to get involved. In some instances the State of Minnesota may say hey, we want a limited use permit authorization from all cities. In this case apparently that’s not the circumstance. They’re comfortable with either entity signing it and so if Chaska’s comfortable moving forward, you know it gets a little bit complex. If this was a much larger plan where there was lots of land in both cities then obviously everybody would have to be involved but to involve two cities and then a volunteer organization or association would just actually make it more complex. If there’s funding that comes to bear and Chaska says you know what, that’s going to cost $15,000 or $25,000 to build those trails. We want some money from you. Then that’s a question for the future. Tim Vossberg: Can I just add in too that, so realize this piece of land that we have showed trails on, okay as Russ kind of pointed this is just you know two of the pieces of land okay that we’re interested in and Russ was very good to point out that that central piece, thank you Russ. There 10 Park and Recreation Commission – March 27, 2018 is probably the best piece in a lot of way and like Russ said because of no neighbors. It’s surrounded by roads. Realize that there’s other pieces right in this very area you know on all directions that are potentially exclusively in Chanhassen or exclusively in Chaska too just so. Scharfenberg: Yeah, continue the good efforts. Hopefully this is something that will go forward. Thanks. Tim Vossberg: Thanks. Russ Raschke: Again anything that you can do from your side to help expedite it would be appreciated. Scharfenberg: Okay, thank you. Russ Raschke: Thank you guys. Hougham: Thank you. Russ Raschke: Have a good night, yep. APPROVAL OF MINUTES: Boettcher moved, Petouvis seconded to approve the Minutes of the Park and Recreation Commission meeting dated February 27, 2018 as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. RECOMMEND AWARD OF LOW QUOTES, PICNIC SHELTER CONCRETE AND MANCHESTER PARK CONCRETE. Beers: Thank you Chair Scharfenberg and commissioners. We’re well on our way to moving into spring and kind of taking the next steps with our park shelter initiative and Manchester Park th so earlier on February 26 you guys approved, or it was approved from the council that we could move ahead with the purchase of the shelters so this is just the associated costs that are going to go with the project to approve the concrete work at Manchester and the two park locations, Prairie Knoll and Sunset Ridge for the shelter concrete. Scharfenberg: Okay, any questions for Adam? If not can I get a motion? Petouvis: I will give you the motion. The Park and Rec Commission recommends the City Council award the low quote to Theis Construction in the amount of $61,392 for concrete work at Prairie Knoll Park, Sunset Ridge Park and Manchester Park. Scharfenberg: We have a motion from Commissioner Petouvis. Do we have a second? Boettcher: Second. 11 Park and Recreation Commission – March 27, 2018 Scharfenberg: Second from Commissioner Boettcher. Petouvis moved, Boettcher seconded that the Park and Recreation Commission recommends the City Council award the low quote to Theis Construction in the amount of $61,392 for concrete work at Prairie Knoll Park, Sunset Ridge Park and Manchester Park. All voted in favor and the motion carried unanimously with a vote of 5 to 0. RECOMMEND MANCHESTER PARK PLAYGROUND EQUIPMENT SELECTION. Scharfenberg: I think Jerry’s on this one, right? Beers: I think I’m on this one as well. Scharfenberg: Adam’s on that one as well, sorry. Beers: No problem. So earlier tonight we had a selection committee and the commissioners were able to look at all 3 different design options from 3 different manufacturers and an anonymous vote was taken. If you guys would like to make a motion based on what was decided earlier that would be great. Scharfenberg: Okay. Yeah we did, 4 of the commissioners were present tonight to review the 3 different proposals for Manchester Park. There was a wide ranging, 3 different unique kind of setups and we voted in favor of one of them and I think Commissioner Hougham is going to make a motion. Hougham: Yep I make a motion that the Park and Rec Commission recommends the City Council award the Manchester Park playground structure to Northland Recreation. Scharfenberg: Alright, we have a motion. Do we have a second? Petouvis: Second. Scharfenberg: We have a second from Commissioner Petouvis. Hougham moved, Petouvis seconded that the Park and Recreation Commission recommends the City Council award the Manchester Park playground structure to Northland Recreation. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Scharfenberg: That motion passes so Adam I’m assuming you’ll let Northland Rec know and it will get commenced on that I believe after the water plan is finished right? Then they’ll start in on that phase. 12 Park and Recreation Commission – March 27, 2018 Beers: Correct. Well so we’ll take this to the council. Scharfenberg: Right. Beers: And get final approval and then I think we just got a construction update for sometime in mid-June so we’ll probably get on site around then too. Scharfenberg: Okay. Hoffman: So the park site looks exactly, you saw it last fall I believe you were out there. It hasn’t changed at all until they get completed with the water treatment plant then they’ll start finishing up the exterior improvements. Scharfenberg: Okay, thank you Adam. Beers: Yep. RECEIVE 2017 PARK AND RECREATION DEPARTMENT ANNUAL REPORT. Scharfenberg: That is Jerry. Ruegemer: Thank you Chair Scharfenberg. Good evening Chair Scharfenberg and the rest of the Commissioners. It’s an exciting time here as our staff recently completed the 2017 Park and Recreation Annual Report. A lot of work goes into that exercise with participation from all divisions within our department with that so everybody received one of the copies here tonight. We’re not going to go page for page but just hit on some highlights of that. So just some of the highlights from 2017. The Senior Center, you can see how many people over 5,500 people attended weekly and monthly activities and clubs. Sue does a great job down in the lower level of the Senior Center down here. Very popular programs. There’s always waiting lists for people and she does a great job with that. Lots of trips and special events. Sue’s Passport to the World program has been extremely popular since 2009 so up to looks like over 22 countries now with over 1,100 people attending those programs so it’s been a great program that Sue developed. The Chan Rec Center, we can kind of see how many hours of non-billable hours. That is School District recreation programs. Community meetings. Those sorts of things. How many hours per year that we have out there. You can see the total number of rec sports participants of over 1,100 that participate in our programs. The Dance for Fun program is our largest program out at the Rec Center with over 800 people participating in that. You know not new, not so anymore but the Chanhassen Recreation Center sports program has been a program that’s been around for a while and we’ve offered 65 sessions last year with over 1,100 kids participating. More to the youth programs now. We have over 250 programs that we sponsor and organize annually with over 3,000 participants ranging anywhere from birth to age 17 for our programs. The Summer Discovery Playground Program is really one of our most popular programs that Katie organizes 13 Park and Recreation Commission – March 27, 2018 and supervises with that so we’re 30 sessions with 503 participants in 2017 so. The Teen Volunteer program, Katie and our summer intern supervise that program. It’s in it’s fifth year so we really kind of the thought behind that programs is really to give teenagers kind of that maybe they’re too young to work. We actually try to give them some work skills to come out and volunteer and maybe clean up graffiti. They may be doing service programs. Helping out with our programs. Senior activities. Community events, that sort of thing here too so we really try to get them involved. Give them a sense of community. Their parents are extremely pleased. Gets them out of the house and give them some practical experience and work on their kind of social skills as well so it’s been a very popular program with that so. Adam and his crew work with Katie on developing programs and projects for that so it’s been a great program over 200 hours, 280 hours of volunteerism last year. Scharfenberg: Can I interrupt you for a moment? Ruegemer: Sure. Scharfenberg: So I don’t know if that’s the first that I guess I’ve ever heard of that program and do we do enough to advertise that? I mean how do we advertise it? Ruegemer: Well obviously we don’t but yeah. Scharfenberg: So 14 people, I mean that’s a number but I’m assuming maybe you’d like to grow that number. Ruegemer: Absolutely. Scharfenberg: But I guess that’s the first that I knew about that. Ruegemer: Yeah it’s the annual Connection, website, those sorts of things here too but obviously we can ramp up that effort to get the word out more. Scharfenberg: Okay. Ruegemer: Thank you. Adaptive recreation. Last year we had 37 participants. As you know we do contract that service out there. Reach for Resources. They’re really our go to people to help out our residents that with disabilities really to be involved in our programs on all levels so we welcome and really think it’s a great relationship and a great contract situation with them so you can see we served over 37 participants last year with a total of over 206 hours of time. Adult athletics. We had over 30 softball teams last year with 450 individuals participating and that was for the summer and fall programs with that. Community events, that certainly is really one of our major areas of I think expertise. Our community certainly enjoys the effort that we put forth really as a sense of community bringing people together with that. People, we hear many comments on that, with that so we estimate well over 70,000 people participate in some form of 14 Park and Recreation Commission – March 27, 2018 th you know the 4 of July parade, the street dance, Easter Egg Candy Hunt, Halloween parties, those sorts of things here too so we’re very proud of our tradition. Katie mentioned this year that th we’re in our 35 annual Easter Egg candy hunt so a lot of our community events are in that you know 30-35 plus year range with that so it’s been really a multi-generational event now for people so we’re very proud of that and really always look for new ways to improve and give everybody a great experience for that. Facilities. We have really great outdoor facilities I would say with the mountain biker who appeared tonight. You know that’s another facet of an area that we certainly have a lot of natural beauty around here. People want to get outdoors. We do that a lot with our swimming beaches, skating rinks, picnic areas with that so we estimated over 51,000 people we served last year in those capacities at the skate park. Skating rinks, picnics, that sort of thing here too so we certainly are blessed with natural amenities that people really take full advantage of within our community. Park maintenance. Adam and his crew do a great job with maintaining all of our areas, you know from downtown area to Lake Ann Park. Our community parks. Our nature preserves so we maintain over 500 acres of natural preserve land and 400 acres of developed parkland so there’s a lot that goes into that on a daily basis and we thank Adam and crew for all their hard work with that. Park improvements is always great on an annual basis. We really seem to be keeping up and trying to keep up with our neighborhood shelters. That initiative was really to get a shelter in every park and we’re just about there with that so we added neighborhood shelters in Greenwood Shores Park last year and Carver Beach Playground. With the help of CAA and the Dugout Club dugouts were added at Lake Susan baseball field and Lake Susan Park. We certainly added then the pickleball courts and a tennis court out at Roundhouse Park last year as well so those areas are busy with our residents and people having fun. Partnerships. It certainly is important for us to have partnerships. Really our community members and community organizations bring a lot to our events and programs with that so last year we had over 83 partnerships across all of our divisions from park maintenance to senior center, Rec Center, recreation programs, so we have really a lot of buy in with our community members who are very proud of that and we continue to foster and grow that as the partnership as much as we can with that so. Capital projects. You guys are very in tune with that on an annual basis. There’s a lot of thought that goes into prioritizing the capital improvement program so last year we had 6 projects and items ranging from $10,000 to $600,000 with over a million dollars total in that so. Our staff is very proud of the annual report. There’s a lot of work that goes into that. I think our community is really I guess excited about the annual report as well so we have referenced it as a staff all the time. It’s certainly on our web page for all to see so at this point I would entertain any questions or comments. Scharfenberg: Any questions for Jerry? Boettcher: This isn’t really that much but I just see this under the park improvements, on aquatic vegetation about treatments at Lake Minnewashta. Do we do anything as a City there with that being a County park? Because in the County park commission we always talk about treatment. I didn’t know if that was just an add because it’s in the city limits. Hoffman: That’s at the Roundhouse beach. 15 Park and Recreation Commission – March 27, 2018 Boettcher: Oh that’s Roundhouse, okay. Hoffman: Yep, aquatic vegetation treatment to Lake Ann Park, Lotus Lake and Lake Minnewashta were treated at the swimming areas so that’s at the Roundhouse location. Boettcher: Okay. Scharfenberg: Anything else for Jerry? Jerry again a very nicely done summary of all of that you guys do on a regular basis and I like the numbers. I think that’s easy to really see when you put numbers and how many people we’re reaching on a regular basis through our programs so do we need a motion to submit this to the council? Hoffman: So the mechanics of this is by the City Code it’s the commission’s job to create and deliver this document to the City Council. So you would approve it and make a recommendation that it be delivered to the Chanhassen City Council for 2017. Scharfenberg: Okay, can we get a motion? Boettcher: I’d like to make a motion that we approve the report as written to present to City Council. Scharfenberg: Do we have a second? Petouvis: Second. Scharfenberg: We have a motion from Commissioner Boettcher and a second from Commissioner Petouvis to approve and send this annual report to council. Boettcher moved, Petouvis seconded that the Park and Recreation Commission approve the 2017 Park and Recreation Department Annual Report and send it to City Council. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Scharfenberg: Thank you Jerry. Ruegemer: Thank you. REPORTS: 2017/18 ICE RINK SEASON EVALUATION. Matthews: Thank you Chair Scharfenberg and commission. This year’s ice skating season ran from December 22, 2017 to March 1, 2018. During the season the warming houses were open 16 Park and Recreation Commission – March 27, 2018 for 61 days and closed 9 due to either high temperatures that made the ice soft and unskateable or low temperatures where it was too cold to send warming house attendants out there. Like negative 15 below zero. Roughly around 6,000 participants were recorded during the supervised hours. Warming houses were available at City Center Park, North Lotus Park, Chanhassen Rec Center, Roundhouse Park and Bandimere Park. The warming house at Roundhouse Park is staffed on reduced hours to only weekends and select holidays. Warming house trailers were rented from On Space for North Lotus, City Center Park, and Bandimere Park. Inside these trailers there’s a big open area and then a smaller office area and we keep the office area open. A lot of times we use that area for hockey bags. If we get teams that come in there we like to try to put their bags in there because then they’re just out of the way in case there’s other people who want to come in and maybe use the open skating rink. So there was a total of 23 rink attendants hired on a part time seasonal basis to staff the warming houses. The skating rink wages were $17,000 with a total of 1,741 hours worked so we were open quite a lot and that’s good. As you can see the Rec Center seems to be the most popular one. They have the double hockey rinks and the open rink so that’s really nice because you can have a hockey team skating there and then still have pick up games going on on the other rink. We do allocate time to the surrounding areas. I think it’s just Chan/Chaska hockey association and then the Minnetonka hockey association. They come in during the week Monday through Thursday. I believe I want to say 5:00 to 7:00. 5:30-7:00. 5:30-7:30 so that gives people time before to skate and after to skate when the hockey teams are there. Does anybody have any questions? Scharfenberg: Any questions for Katie? Boettcher: This is just for curiosity. You said 16 below is when you close it or? Matthews: Negative 15 yeah. With the wind chill. Boettcher: No wonder I don’t do that anymore. Thank you. Matthews: No problem. Petouvis: Not a question just a comment or a thank you from my little corner of Chanhassen that the City continues to flood and maintain the Roundhouse rink. I know it’s got piddley little numbers compared to everybody else but pretty much every time I drive by, unless it’s crazy cold like that there’s somebody. You know somebody with their 2 year old skating around so it is a lightly used but much appreciated rink so thank you. Scharfenberg: Yep and thanks to Adam and his staff for all the flooding that they did those nights and getting everything prepped so good. Thank you Katie. You’re up next on the Easter Egg. Hoffman: Really great to note that Bandimere, so it was a brand new facility that you invested cash in recently. That it came in with the second highest or at least very equivalent to City 17 Park and Recreation Commission – March 27, 2018 Center Park and North Lotus so it was a new facility. They took to that location and they’re using it. Tsuchiya: Yeah I’ll speak to that. I mean I live over there and I’m in there a couple of times with my kids so it was a really great place. Nice to walk to. Haul a sled. It was pretty good. Yeah. Pulled a sled with the kids. We were tired on the way over and I’m really tired on the way back so. Hoffman: Thank you. 2018 EASTER EGG CANDY HUNT PREVIEW. th Matthews: Sounds good. I will touch base on the Easter Egg hunt again. It is the 35 Annual st Easter Egg Candy Hunt that’s going to be held on this Saturday, March 31. Rain, snow, wind or shine, however the weather is we will be there. This is our second community event of the year and it is open for ages, children 12 and under. We also, in addition to the Easter Egg Candy Hunt each participant will receive a special bag with a few small goodies and a place to store all their eggs and candy and a door prize enters them in a door prize drawing. The drawings include several prizes provided by local businesses in the community event sponsorship program. So this year there’s Chick-fil-A, Papa Johns, Pizzaioli and the Chanhassen Dinner Theaters. We also have a coloring contest that will continue to be a part of this event. This is a huge, people love this and it’s really great getting all the entries and seeing all the kids hard work. Those prizes are donated by ABC Toy Zone and people can bring their coloring sheet either to the event so they can drop it off either at the Rec Center or City Hall. And then there was just a flyer nd in the March 22 edition of the Chanhassen Villager and there’s also flyers available on the City website and at the Chan Rec Center. Scharfenberg: Any questions for Katie? I was going to say maybe you should have kept the warming houses there. Matthews: I know. Tsuchiya: I haven’t looked. What’s the hunting area conditions right now? Matthews: Hunting area? Oh good. Good. Tsuchiya: Good. However? Matthews: Yeah they’re going to be up on top. Hoffman: Firm, dry and icy. Matthews: Welcome to Minnesota right. 18 Park and Recreation Commission – March 27, 2018 Tsuchiya: How many changes of clothes should I bring for my kids? Matthews: Yeah, swap out your rain boots for your winter boots and we’ll be good. Tsuchiya: Daddy I can’t move. Hoffman: It will slow down the time that it takes to accumulate they’ll be so bundled up. Scharfenberg: Thanks Katie. Matthews: Thank you guys. REC CENTER QUARTERLY UPDATE. Scharfenberg: Jodi, you’re up next. Sarles: Thank you Commissioners, Chair Scharfenberg. We’ve been as usual busy out at the Rec Center. A few tidbits we put down here. Facility usage. This year our gym hours are being used by the West Metro Warriors which is a Special Olympics basketball group. Typically their season has run January through March. This year their state tournament isn’t until June and that’s why you see a significant increase of those hours on Friday nights. It’s a great group that comes out. They do a good job and so we just worked with them this year and said you know next year we’ll have to probably figure out your season a little bit earlier once you’re out of, once it’s started here. Little bit of news here on the Rec Center. The gym is going to be closed rdrd this summer from July 23 through September 3. A full sanding of the floor so we’re going to go through all the lines that are in there right now. Then re-line and re-finish it again and that’s going to take that entire time. The new, kind of the school district kind of put into place a new policy and they would like to see the gym floors redone every 12 years and our’s has never been refinished since we opened so, other than the annual just working on the topcoat so not really excited about that but good, it will be nice because they’ll be able to update the lines for the things that we use like pickleball. We won’t have to have everybody out there with the tape every fall so, so that will be nice. A few, one new program we kind of started this year was called the Super Hero Party. We did that with Victoria Rec Center. We partner with the Barnyard Boogie now with Victoria and so then we set up one to be at their Rec Center and one to be at our’s. It worked out. It was really successful. It was very fun. All sorts of little kids in their Super Hero costumes out at the Victoria Rec Center. We had a bounce house. Snacks. Crafts and a dance so that was fun. I think we had 140 people that attended so it was great for our first event together out there. Let’s see Dance for Fun is still rolling along here. We’re now coming up on their second competition of the season. They did very well in their first one. A few of the groups got high marks. They use different kind of scoring systems in dance so that’s th good to see. We have May 12 will be our spring recital at the Chan High School. If anybody would like to come feel free. Let me know. I’ll get you in. I know somebody. Fit for Life, 19 Park and Recreation Commission – March 27, 2018 that’s a fun fitness class that we have for our seniors there. It’s very popular and so right now you see we only have, I think we have 12 registered for this session. That’s our snowbird session so it goes down a little bit but our daily or drop in’s pick up during the winter so they come and go as they can so it’s fun and it’s a real supportive group of people too so that’s neat to see. And today this made it in the report but the Grandparent and Me Eggstravaganza. Sue and I have been doing this for 9 years now so we did it today. We had 11 little ones there with their grandparents. We dyed Easter Eggs. We frosted cookies. We made a bunny mask today so it was very fun. Good day for the kids and the grandparents together. Rec Center Sports is another good program over there at the Rec Center. Small Fry Sports is our youngest group that we have. Right now we’ve held 8 sessions with 85 participants. Our upcoming kind of the fun one that our staff really likes now is called Super Heroes in Training so they do little like crossfit type stations and do a little bit of tumbling and then jumping and running and all the fun things that make them a Super Hero so that’s coming up here. Lil’ Star Sports is for a little bit older, 4 to 6 and right we just finished basketball with 58 kids and we’re now working on spring soccer and summer T-ball so already thinking about T-ball again. I feel like we’re always thinking about T-ball. And then After School Sports, we’ve had 2 sessions of volleyball and one Workout Warriors. We kind of tweaked it a little bit this year and we’ve had some more success getting the kids out there after school so very positive. And then up here, a few upcoming events. So invite, you’re invited and your neighbors or whoever you know here to come to try a free trial class of the Fit for Life. We also have one for Zumba and then of course like we said the Dance for Fun spring recital here is coming up. With that if anybody has any questions. Scharfenberg: Anybody have any questions for Jodi? Sarles: And additional Tot Time. We’ll work on that too. Scharfenberg: Thank you Jodi. Hougham: Oh sorry. I do have a question. How do you pick the date for the grandparent and child? Like do you try to do it over like spring break? Sarles: We try to do it on a day that possibly more grandparents would be the kids so it’s usually a day where they’re out of school or have a break. We do, we try to do one around Halloween that we do one and then another here in the spring so. Hougham: Thanks. Sarles: Yeah. Hougham: And I have a Queen Elza who is looking to sign up for Super Hero Training. Sarles: Excellent. Alright. 20 Park and Recreation Commission – March 27, 2018 Hougham: We’ll get in touch. Sarles: We’ll get her trained well. Scharfenberg: Thanks Jodi. SENIOR CENTER QUARTERLY UPDATE. Scharfenberg: Alright Susan. Bill: Thank you commissioners. As always life is busy in the Senior Center. We’re starting to get a few more snowbirds coming back. I don’t know why they’re coming back so early. I think they thought the outcome would have been a little better. But I’m just going to focus on a couple things. BMO Bank, it will be the second year they’ll be sponsoring some of our Lifelong Learning programs and this year I set up a theme, 3 Minnesota History programs. First one will be, there’s a gentlemen who teaches at Concordia College who wrote a book on the fascinating history of Lake Minnetonka so he’ll speak on that and that will be in May. Then we have a program in June about a, someone from the National Minnesota Registry will be doing a program on the State Capitol from the groundbreaking to the, whatever million dollar renovation. That will be in June and then we also have another program in that series on Minnesota bridges and so there’ll be involved in every one of those programs and send a representative and we’ll be talking about some of their services and then in the fall they will offer a financial seminar so we’re excited to have BMO Bank for the second year. First couple months of the year, I don’t know if you heard that, I think it was in November-December Powers Ridge opened their new senior building. I’ve had a slew of people new, people moving into the area from that building as well as the last couple weeks really. People are moving into not only the condos but the apartments there. I bet I’ve gotten 10 plus couples that have come in to hear about activities at the Senior Center. I was going to go over and talk to the new building but they’re in a transition with their coordinator so when the new coordinator comes back I’ll go over and bring some information to them. As Jodi mentioned we have a partnership with Victoria as well. In 2017 I started a partnership with them for some of our day trips that I knew would be more popular that we’d be taking 2 buses for. That worked out really well last year and we’ll be continuing with that partnership again in 2018. Act on Alzheimers, I’ve talked about it before. There’s quite a momentum with the community wanting to hear about more Alzheimers related programs and I’ve got 3 programs, or the team has 3 programs planned for next couple months. In April we’ve got one called Understanding and Responding to Dementia Related Behaviors. Then we’ve got a dietician from Ridgeview coming to our next Lunch and Learn program called Mind Diet. They worked with another place. Ridgeview, I can’t remember where, developing a mind diet which is a Mediterranean based diet which promotes healthy eating to increase brain activity to hopefully slow down the signs of dementia. We also have a dementia friends training coming up and starting, it started in, February of 2018. We are now hosting a caregivers support group the first Tuesday of the month. Then the only other thing I want to mention, in one of the attachments we are going to be a pilot for a new program called Smart Driver TEK sponsored by 21 Park and Recreation Commission – March 27, 2018 AARP and we’re going to pilot 3 of them that will be offered for free. Smart Driver TEK is basically talking about all the features. The smart features coming out on new cars to help drivers, the driver experience more safe so I think we’ll have one of those in June, July and August so those will be free so if you’re thinking of buying a new car and want to know what all the new equipment is you might to come and hear about it. So thank you. Scharfenberg: Jim wanted me to ask if you’re taking pie orders when you go to Norski Nook. Bill: We do worry about that. Jim here’s a question for you. You know I lived in LaCrosse before I lived here. Gone in that direction. Do you know what the most popular pie that they serve at the Norski Nook is? Boettcher: I’m German, I don’t know what those Norwegians eat. Bill: Oh, sour cream raisin. Anyway we probably could bring a slice or two back. Scharfenberg: Some cranberries for Warren. Yeah. Okay, thank you Susan. PARK MAINTENANCE QUARTERLY UPDATE. Scharfenberg: Adam. Beers: Again thank you Chair Scharfenberg and commissioners. Just a quick update for what park maintenance has been working on. Obviously we’re preparing for spring so staff has been pretty busy going through pickleball nets and tennis nets and batting cage nets and kind of just getting ready to hit the ground running with baseball. I think am I right, we have something rd scheduled on the 3. Ruegemer: Yeah, they won’t be there though. Beers: It will be rescheduled. So a lot going on. Each spring we work with STS. They come out and help us do some mulching and just kind of prepping the City Hall and Library area so big th thanks to those guys. All of our plant material’s been ordered for our 78 landscape beds so we’ll be taking delivery here in a few weeks. Closer to a month. Katie kind of touched on the skating rinks. We talked about picnic shelters and I guess the big thing that’s been going on this last week is the LED light installation at Lake Susan Park. Obviously I wrote this report a little while ago but we were able to take delivery much sooner than we anticipated so work is already started. The holes have been augered. The footings have been installed and I’m crossing my fingers everything goes well with the weather. We’re going to be standing up the poles this Thursday so a lot going on at Lake Susan. A lot going on in park maintenance as we prepare for the spring so that’s kind of where we’ll be and what we’ll be working on. Scharfenberg: Alright, any questions for Adam? 22 Park and Recreation Commission – March 27, 2018 Hougham: I have a question for Jerry, sorry. But it’s just related to the lighting. With the light installations are we seeing that get filled up for evening times when the lights would be in use? Ruegemer: We definitely are seeing that. I’m having daily conversations with all the field schedulers on that so both the Minnetonka and the CAA will be scheduling multiple games on their assigned nights. We’re going to be playing at least 5 Chanhassen Junior Legion baseball games out there this year that will utilize the lights. When we had conflicts at the baseball stadium at Chan High so yes, we are, they would like to get going in 2 weeks with double header games but we’re going to kind of let the project kind of play out and get it finished here before we get people out there so yes we are scheduling for that. Hougham: Great. Great to hear it. Tsuchiya: Jerry how late would they go? Ruegemer: No later than 10:00. Tsuchiya: Finished at 10:00. Ruegemer: You’ve got to be done, out the door so probably 9:30ish is when they’re going to be finishing up. Quarter to 10:00. Tsuchiya: How are, are the lights on a timer? Is there a switch or how does that operate out there? Ruegemer: They’ll be on a timer. Tsuchiya: Okay. Scharfenberg: And have we heard anything from the people in the neighborhood who live behind there who obviously came forward with an archery range. Have they said anything in regards to the lights then? Hoffman: No. Scharfenberg: Okay. Hoffman: And with the, yeah the project has been well publicized. We haven’t heard a thing. Once they’re in place they’re not going to have any spillover lights. You’ll be able to look out your patio window and see them but you’re not going to have any illumination at your house. Scharfenberg: Alright, okay. Thank you Adam. 23 Park and Recreation Commission – March 27, 2018 Beers: Yes. DISCUSSION POINTS FOR JOINT MEETING WITH CITY COUNCIL. Scharfenberg: Next was the item I added. Discussion points with our upcoming meeting again. th We’ll be meeting with the council on April the 9. As Todd pointed out the Senior Commission and Environmental Commission are ahead of this that evening. So I’m assuming that we’ll go on potentially at like 6:30 or 6:40 or somewhere in that neighborhood but. Hoffman: It could be as early as 6:00 if they’re on time. It could be. Scharfenberg: So anybody have anything that they would, and again we don’t need to, if you just want to take this and look at it and we can, if you have any other comments after tonight but these were the items I think we raised at the February meeting for discussion. If not we’ll just th move forward with our meeting on the 9 and hopefully a good discussion with them about these topics. Boettcher: We won’t have any kind of a pre-meeting that evening? 15 minutes or not. Just get everybody’s ducks in a row. Is that necessary or just? Scharfenberg: I don’t know that it’s necessary but if we’re there ahead of time we can certainly talk. Hoffman: Sit in the Senior Center. Scharfenberg: Yeah, okay. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. Scharfenberg: Any other discussions anyone wants to talk about? I would just like to say a thank you to Jennifer. It’s her last meeting tonight and all of the excellent work that she did as a commissioner. I hope that you continue to be involved with the community. I know that you will and I thank you for all of the work and getting to know you and your friendship and that and also would like to thank Lauren. It’s her last night as well and Lauren’s not here tonight but thank you to Lauren Dale for her work as well. Anybody else have anything to say? ADMINISTRATIVE PRESENTATIONS. None. 24 Park and Recreation Commission – March 27, 2018 Boettcher moved, Hougham seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Park and Recreation Commission meeting was adjourned at 8:45 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 25