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PRC 2018 10 23 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING OCTOBER 23, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher, Meredith Petouvis, Karl Tsuchiya, Joe Scanlon, and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Jodi Sarles, Rec Center Manager APPROVAL OF AGENDA: Scharfenberg: Any changes to tonight’s agenda? Hoffman: None. Scharfenberg: I have one change. I’d like to add under old business I’m just going to add skating rinks and just a comment that I want to share with the rest of the commission regarding skating rinks. PUBLIC ANNOUNCEMENTS: Scharfenberg: With that next on the agenda is public announcements. Ruegemer: Chair Scharfenberg just like to, I guess make sure everybody is aware the Halloween th Party is this coming Saturday night, October 27 at the Chan Rec Center. 5:30 to 7:30 so it will th be a fun evening again. Our 34 Annual so we are still looking for any volunteers if the commission would like to help pass out candy or help with registration or help out in any way, we’d be more than happy to find a job for you. We have about 27-28 volunteers right now so we’re in pretty good shape but would like to just extend the invitation out to everybody. If you’d like to attend we’d be very happy to place you so you can let me know at some point in time if you’re interested. Tonight or shoot me an email that would be great. Scharfenberg: Great, thank you Jerry. Hoffman: One more Chair Scharfenberg. If you noticed last week I believe it was the Chanhassen Villager ran an article on memorial benches and so I contacted the editor of the Chanhassen Villager after all and they profiled the City of Eden Prairie’s memorial bench program. The City of Wayzata and the Landscape Arboretum. I think they took an article from the Eden Prairie News and transferred to our news without modifying it so Mr. Olson, the editor Chanhassen Park and Recreation Commission – October 23, 2018 is going to offer some information this week’s Villager. You can have a memorial tree and bench program which is popular with folks who typically lose a loved one in our community and want to make a memorial in their honor. Some purchase both a bench and a tree so they just do one or the other in their particular preference but this is a program that is in place since 1995 when the first bench went in for Mark Litfin Senior who was a member of our Senior Commission so it’s available for those and please spread the word out. Scharfenberg: I did see that Todd so thanks for following up on that because I was certainly I was thinking what about Chanhassen. We have a policy. Hoffman: It was a missed opportunity. Scharfenberg: Yeah. Hoffman: So they’ll run something this week and look for that. VISITOR PRESENTATION. None. APPROVAL OF MINUTES: Scharfenberg: Alright next on the agenda is approval of the Minutes for the September 25, 2018 meeting. Anybody have any changes or modifications to the Minutes? If not can I get a motion? Echternacht moved, Boettcher seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated September 25, 2018 as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. 2018 PICNIC SEASON EVALUATION. Scharfenberg: Jerry. Ruegemer: Thank you Chair Scharfenberg. Just wanted to go through the 2018 picnic season evaluation. We had another good season again with 122 paid reservations this year and that compares to 125 from last year so we’re kind of right in the ballpark of where we were in the past. Both Lake Ann and Lake Susan really host a variety of different events from graduation parties to baptisms, school groups, company picnics. Just a wide variety of events out there so the most popular again this year was the Klingelhutz Pavilion with that. Lake Ann was right in there as well. The Lakeside and Lake Susan was in third place or tied for third place, or second place I guess so generated just over $16,400 in revenue this year for all the paid reservations and we hosted just about 11,000 picnickers at those paid events with that so there are other, certainly other groups that utilized the picnic areas and picnic sites that don’t make a reservation. Just kind of first come, first serve on the weekends so there’s not a ton of time on the weekends but when there is open time people just go out there and kind of hang out. Maybe over the lunch 2 Chanhassen Park and Recreation Commission – October 23, 2018 hour and/or other areas that it might be open so we certainly encourage that as well. They are public spaces and people are more than welcomed to use those without making a reservation as well but just attached is a lot of the numbers. We certainly try to go through and look at kind of the different categories and how they kind of relate to what days of the week. What type of groups are using the picnic sites so we can kind of look at that and it’s obviously we’re pretty heavy on the weekends with the available times that we can reserve those spots at Lake Ann and Lake Susan. There certainly are some tournaments and other type of adult leagues that play at some of the locations or community park sites that we don’t schedule picnics during certain times just to make sure that we have enough parking, available parking for tournaments and customers for other types of events that may be going on in the park so you know Lake Ann, I wish we had additional weekends for Lake Ann, certainly in June with grad parties. They’re already calling already for 2019 to get on the books so Lake Ann, Lake Susan are very popular locations. We really always hear really good things and feedback from our customers and community members that use those facilities so again that picnic category is where attached for that, the number of picnic reservations. Picnic attendants and picnic revenue kind of throughout the course of time here kind of gives you a little bit of a snapshot looking back a number of years as to kind of where we are. Where we track for that so all in all it was another good year and we’re pretty happy with where we are and certainly going to look to fill maybe some of those weekday spots a little bit more. Use some type of an incentive program but we’ll be bringing the fee structures and everything back here at an upcoming Park and Rec Commission meeting here coming up in the next month or two. Scharfenberg: Any questions for Jerry? Echternacht: Jerry when did we start not scheduling…? Ruegemer: Yeah it’s probably been, for the CAA tournaments? And that sort of thing, that has probably been at least probably 3 or 4 years now so obviously that takes out some pretty desirable times for that. Particularly in June and July when the picnic sites are at you know kind of a premium request time but it really was, it really is for the best. Really just because the tournaments that CAA is you know kind of sponsoring out there are probably anywhere from 20 to 40, 45 teams so all available parking really should be dedicated to that. You know we don’t do anything with the beachlots so there is other general uses in the park as well during that time but we’re just making a choice not to do the picnic sites. Echternacht: I agree with you I just…because the attendance is down but. Ruegemer: Yep and that equals out to about 22 time slots of picnics that we’re not doing. Boettcher: So Jerry that’s for every day of the week or just Saturday and Sunday? Ruegemer: It’s sometimes Fridays as well. Friday, Saturday and Sunday. 3 Chanhassen Park and Recreation Commission – October 23, 2018 Boettcher: So maybe 3 days a week. Ruegemer: Yep. Boettcher: Okay. Scharfenberg: Jerry we’re still using computer registration system right for people to come and sign up for that? Ruegemer: We are using a computerized registration for the permits yes. Scharfenberg: And how does that, any issues with that in terms of people using the system? Ruegemer: No because we’re still doing the reservations for the most part in-house. Scharfenberg: Okay. Ruegemer: Jodi and I are kind of working through, there was a new facilities, if I can talk about it as well but we have a new facility module that just is coming online here like October- November. Scharfenberg: Okay. Ruegemer: So we’re going through kind of training on that. Our hope is with that is to make that interface that with the public easier than our old system with that so Jodi and I sat down actually last week to kind of go through you know some of that permitting processes to see how that can relate to kind of going on the web for people to view. Scharfenberg: Okay. Ruegemer: Our old system was very clunky as far as on the kind of the public view side of it. You had to do a lot of steps just to see what was available and so kind of staff was kind of waiting until the new version came out to see how we can kind of implement that into our system and kind of go wide with that. Scharfenberg: Okay. So can you get back to us say in the next couple of months and just give us an update on that? Ruegemer: Yeah. That, if we had that implemented it probably won’t go, well yes. We’ll report back on that. Scharfenberg: Okay. Any other questions for Jerry relative to picnic reservations? Thank you Jerry. 4 Chanhassen Park and Recreation Commission – October 23, 2018 CHANHASSEN RECREATION CENTER OUTDOOR COURT IMPROVEMENTS. Scharfenberg: I assume that that’s Jodi. Sarles: Jerry and I are tag teaming this together so. He’s got the magic. Ruegemer: There we go. Sarles: Ah there we go. So we started chatting I believe was it August kind of about the situation on the courts out at the Rec Center and recommendations for 2019 for the improvements. Ruegemer: With that so they thanks and part of that conversation was while kind of going through the CIP conversation, the 2019-2023 the commission had kind of asked that question of staff. You know what’s the possibility of potentially looking at those Rec Center courts for a pickleball, basically all pickleball. Eliminating the tennis so that’s what we’re going to do tonight and kind of look through that. I think everybody has the, obviously the report on that. We’re going to go through the power point for that and kind of go through that and feel free to ask any questions as we go through that process here so. So just to start out. As looking at the 2019-2023 CIP we have in 2019 $150,000 allocated at this time for court refurbishment currently at Lake Susan, Meadow Green, North Lotus, South Lotus and the courts at the Chanhassen Recreation Center. So as of right now it looked like we had, we did a crack seal and petro mat at the Meadow Green courts and North Lotus in 2012 so right now those courts are actually in pretty good shape so for the discussion purposes tonight we’re going to take those out of the equation and then we’re going to focus on 3 courts at Lake Susan, South Lotus and the Chan Rec Center. So just to give you a little history on the, this is related now to the tennis courts at the Recreation Center so the original 4 courts were built in 1995 when the Rec Center opened up for our community’s use for that. They were resurfaced, the north courts were resurfaced and crack sealed in 2007 and then we’ll take a look at those coming up here, kind of the current state of those as well. And then the south courts were reconstructed for pickleball in 2012 for that. Sarles: So out there we’ve been kind of keeping an eye with, we’re going through what programs we offer for tennis and these are just current tennis with the City of Chanhassen programs so we do Rec Center Sports After School Tennis. And in the summer there’s Sky Hawks Tennis Camp so there’s the ages 7 to 12 and then Little Hawks Tennis ages 4 to 7 that uses the courts pretty frequently throughout the summer. And then we’ll go to the next one here. And then as we’ve kind of been looking at the court situation you know I’ve always known people are using them but pay a little bit more attention when we’re going to talk about them like this. We’ve got a group of men that come and play lunch hour tennis. All summer we’ve had private tennis lessons and camps being held out there. We’ve got, actually there’s a picture of them, a group of youth from I believe it’s the high school that comes over twice a week to play tennis. Then from there it’s families and then adults, singles and doubles that comes out. 5 Chanhassen Park and Recreation Commission – October 23, 2018 Scharfenberg: Jodi just going back to the youth camps. Are those fairly well attended in terms of number of students that participate in those programs? Sarles: They are. Yeah they are. The summer ones do a little bit better. The after school ones are kind of hit or miss I think but that’s kind of been typical with our after school programs as well so. Summer ones do tend to draw more people. We’ve tried to do some pickleball camps and programs and the youth have not captured, they haven’t captured that attention and desire for it yet. Kelly: Jodi the private lessons, are they through the Rec Center? Sarles: No, no, they’re just individuals out using the community’s courts. Kelly: Okay. Sarles: And I think there was one that was very frequent and I saw him at least one week straight when we were having our pickleball tournament so they would have about 20 kids there and there’s only, you know you look at it it’s 2 courts so they separate out into 4 and a couple instructors. As we look in pickleball as you know it’s grown in huge popularity. The City has 10 dedicated courts so we’ve got 6 at the Rec Center and then 4 more at Roundhouse. The thing that the Rec Center courts causes to be really popular is that they’re lit and you can play until 10:00 so that draws a lot of people to our courts. Area communities around have built 43 dedicated courts in this year and that’s, the closest ones to us are the 12 in Eden Prairie and then 8 in Minnetonka. I believe those Eden Prairie courts opened in July and our usage has gone down during, especially during the days. I know we were getting a lot of that border folks coming our way and now they’re going to Staring Lake or the Riley Lake Park courts that Eden Prairie has so. And with current pickleball players we get players of all ages but of course it’s most popular with the baby boomers. If you ask them it’s probably the most important thing is that it’s like a social activity and they have good friendships through the groups. And then we also have really strong community support with the Southwest Metro Pickleball Club so they’ve been fantastic in helping us and supporting us especially with beginner lessons. Ruegemer: So we kind of look at, we kind of give the commission just a quick snapshot of kind of the parking, available parking inventory out at both the Rec Center and Bluff Creek Elementary School. So the Rec Center, between regular parking spots and handicap spots we have 165 parking spaces out there at the Rec Center including the handicap we have 113 spaces included in that number is the 2 handicap spaces for Bluff Creek Elementary School so total of that campus has 278 total parking spots available for a wide variety of events. Both the Rec Center and community based exterior events and school. Sarles: Yeah so we’re kind of looking at the situation out there. We’ve got a number of outdoor activities that happen when kind of the popular pickleball time is. That’d be Rec Center Sports, 6 Chanhassen Park and Recreation Commission – October 23, 2018 CAA baseball and softball in the summer and then soccer and CC United in the fall. We kind of estimate about 225 cars nightly. That might be a little light when you start thinking of parents coming separate to their events so sometimes one brings the child and then the other one meets them there. Grandparents come as well so it gets, our parking lot is extremely busy and in the fall even I think that’s really light. The 130 is probably a little bit light for the 9 fields we have going. And then indoor activities, so we’ve got of course programs that happen inside and facility rentals. We actually had to turn away a facility rental 2 years ago that was a monthly one on Tuesdays because we just didn’t have parking to meet their needs and to meet the community’s needs so they had to go find a new location. That was that Chaska Area Quilt Club so and they’ve been there for 20 years. They grew too big and we couldn’t accommodate them any longer so. And then I start looking at indoor activities of course there’s, the biggest ones that really, really causing stress to the lots are when we have our activities. Bluff Creek has their activities so they do some big activities in basically April and May and then again in the fall in September-October. End of August too so they’ve got their back to school night. They do a spring concert. One for band. Another night has choir. They do a school carnival. And those really, then you’re inviting the entire, and they have another one. I can’t remember, shoot. They just did it too. But yeah they draw the whole population of Bluff Creek Elementary so between our sports, their activities and pickleball courts we just really run out of space and so we’re overflow parking into the Bluff Creek bus loop and then out on Coulter Boulevard which is posted as no parking so we just run out of space completely. Scharfenberg: I’m guessing some of that might be conferences. School conferences. Sarles: Yep, conferences yes. So we just have kind of an example here of what was going on on th Tuesday, August 29. We had 40 kids in Rec Center Sports. CAA had 3 fields running. We had pickleball courts going. Yoga, dance, and then back to school. I remember leaving that night and people were fighting to get my spot coming from both directions trying to zoom in and get it so it was a little bit chaotic night there at the parking lots. Ruegemer: So yeah just the numbers shown alone there it’s 192 cars that were estimated at just that time plus the Bluff Creek back to school night so you know that brings in a lot of customers for their events and our events so like Jodi said there was a lot of jockeying for position in parking spots on that particular night and that’s, you know Tuesday nights is certainly a busy night for a lot of other activities with CAA fall soccer and school nights and different other things going on in the spring and summer. So here’s our current tennis court conditions. These were taken, these pictures were taken in September. Last month so you can see we’re having significant ponding around the courts itself for that. You can see the number of cracks kind of running through there. That is just about as, some of those are just about as over three quarters of my pen. I didn’t have that picture in here but I put my pen down on there and it was a significant wide crack on there so you can kind of see the current condition. Even with that being said, what Jodi was kind of saying before there is still people still playing tennis on there that you certainly may be limiting the groups and the number of individuals that we do have that come out there and just simply choose to do another location to play tennis since this one is in 7 Chanhassen Park and Recreation Commission – October 23, 2018 pretty tough shape. You can kind of see how the moisture and the frost has kind of pushed up on the nets itself and the holes for that. You can see significant heaves in the concrete footings certainly cracking around that area too. Certainly when you get tension on the nets they certainly pull in and pull up and it’s not a great situation so you can kind of see where we’re at with that. And that court, just to go back here real quick, this was crack sealed and resurfaced in 2007 so about 11 years ago and that’s what it looks like today. And just kind of looking around the perimeter fencing, certainly we have the frost has been pushing up on the fence and heaving those footings up with that so that’s in a number of different areas around the perimeter fencing around those north courts as well. You can kind of see those current conditions as well. So here’s the fun part. So what staff wanted to do was really make it available to the commission tonight to look at you know kind of what are our options for those north tennis courts. Current tennis courts. So number one, we can resurface, reconstruct the two tennis courts and remain currently what we are. We can resurface, reconstruct to make one tennis court and 4 pickleball courts on that space. Or we can resurface and reconstruct 6 pickleball courts eliminating tennis altogether. So what staff did, I worked with Adam and Jodi and myself to try to kind of put together kind of an item, a list of kind of what those projects are kind of estimated at, at this current price. Certainly you guys on your notice agenda you guys have other pictures as it relates to this. You also have that cost estimate. This one right here. That’s kind of how we came to these numbers so you know just as we’re looking at, we just did tennis itself and just basically just kind of duplicated what we currently have there with all the resurfacing, the paint, nets, posts, fencing, that sort of thing. The project estimate currently would be at $59,880. Okay? If we would do option number 2 with one tennis court and 4 pickleball that $59,880 would still be in place but then it would be an additional $8,400. Actually it’d be $9,285 for that for the total of $69,165. And if we would just do all pickleball, again keep that $59,000 and then add all the fencing cost and all that into that. That would add just about $14,000 onto that $59,000 price tag for a project estimate cost of roughly around $73,805 with that so. That’s kind of where up against right now for the CIP for 2019. We currently have $150,000 allocated just with, you know if we would remain with 2 tennis courts at the Rec Center and then the other 2 project locations the cost estimates right now would be at $149,975 so we started at $210,000 with our bids and we pared that down to $149,000 so we’re at, staff really feels that we did really sharpen our pencils and have serious conversations with our contractors and bid estimates on those so we feel we’re getting good value for the 3 locations but if the commission certainly would like to explore you know making a budget amendment to the 2019 budget number of $150,000 that certainly would be the commission’s choice at that point. So staff’s recommendation to stay within budget would be to resurface, reconstruct the 2 existing tennis courts for $59,880 at the Chan Rec Center, $45,700 at the South Lotus Lake Park tennis court and then $44,700 at the Lake Susan Park tennis court. That would be, get us underneath our $150,000 budgeted total for 2019. And then we certainly would be continuing then to serve our tennis needs for our community that we are currently having at the Rec Center. Scharfenberg: Alright, thank you Jodi and Jerry. If you could remain at the podium there and address any questions that members may have here. I’ll open it up for questions. 8 Chanhassen Park and Recreation Commission – October 23, 2018 Echternacht: I personally like staying with tennis and I’ve been in favor of pickleball… additional courts added in the surrounding area I think we can push back on what we have. Bandimere somewhere down the line we could go with another pickleball courts at that point but because of the money crunch and so on… Scharfenberg: Anyone else? Jerry does the figures that you’ve gathered and put together include the outside fencing or is that going to be in addition to what we’re spending? Ruegemer: No the, certainly for, that would include some of the fencing as well. I think Adam and I are certainly aware that park maintenance staff will probably have to do some of the removal of fencing to get equipment in so we’ll do everything we can to stay certainly within that parameter of that number. Scharfenberg: But don’t you have to, I mean don’t all the posts have, I mean doesn’t the whole thing have to come out and be reset again? Ruegemer: Not necessarily. Scharfenberg: Even with all that frost heave? Hoffman: Some portions are not heaved. The portions that are heaved they’ll take those out. Ruegemer: Yeah. Scharfenberg: Okay. Alright. And so that, so this does take into consideration the fencing or there will be additional costs with the fencing. Ruegemer: It’s my opinion right now or my knowledge that that would be included in that price. Scharfenberg: Okay. And Jodi just so if you could speak to the issue of, you know I’m not saying anybody’s in favor of it but if it was all pickleball at the Rec Center how would that potentially impact do you think the summer programs and have you thought about okay what would we do? Where would we hold those? Can you just speak to that issue? Sarles: Sure yeah. I mean I think for us tennis has always been a little more popular because parents remember playing it a little bit better with the younger kids than pickleball. I believe that leaving the court situation kind of as is also allows for more activities inside and you know outside between CAA and our own programs at the Rec Center. Once you start taking away additional, so if we put in another 6 courts you multiply that by you know 12 more people. 12 more cars times 3 because they come in mass when they come so they like to, players like to be there for the social aspect and then they tend to stay for the 6:00 to 10:00 p.m. hours especially. So I think you know we would definitely have to rethink how we program things out there. 9 Chanhassen Park and Recreation Commission – October 23, 2018 What would work. What wouldn’t work as far as to fit in, what everybody’s needs which I’m not sure that can happen. Ruegemer: Part of that too Chair Scharfenberg is looking at if we would go to that direction certainly we would have to work with Chanhassen Athletic Association on those. I mean they are currently scheduling 2 game times per night per field so, whether that is, you know we’ve talked about staggering game times. We’ve talked about trying to maximize and schedule a little smarter type of thing but you know they’re certainly trying to maximize our field options out at the Rec Center as well so. Not to say that we can’t come to some type of an agreement. Kind of go down that road but certainly it would be painful for the associations. Scharfenberg: And I’m assuming that this project would be bid as one big project. The bids wouldn’t be split out would they? Hoffman: One project. Scharfenberg: Okay. And typically in the past did we have local businesses that bid or anybody nationally that comes in to bid on something like this? Hoffman: Local contractors. Scharfenberg: Okay. And just for clarification, you know to make these usable, is this just fill in the cracks and resurface or will it be more than that? Hoffman: It’s a petro mat that is really the key and so they crack, take out the cracks. Grind them down. Fill those and then put that petro mat over the top of that so those cracks don’t reflect again and that’s been a really successful application over the past few rejuvenations of our tennis courts. And so you see if you go visit those courts that Jerry mentioned, Meadow Green and North Lotus, they look in exceptional shape because the cracks are there but they’re underneath that petro mat and they can’t get through it to reflect into the new surface. So that’s the change since the last time these were fixed. In ’07 the same application. They ground out the cracks. Patched them but then they just paved and painted and those cracks came right back through. That petro mat is a barrier to that crack. It doesn’t allow them to come up into that new layer of asphalt that you put on. Boettcher: And how long ago was that done? Like at North Lotus. Ruegemer: 2012. Hoffman: Yep, 2012. Scharfenberg: And how long does the whole kind of process take for them to say do the Rec Center? How long does that process take? 10 Chanhassen Park and Recreation Commission – October 23, 2018 Hoffman: Probably a month. Scharfenberg: So have we thought about once, would the bids go out sometime this winter then? Hoffman: They would. Yep. So the first quarter and then you know prime time June, July, August. Those are best construction. Best weather…somewhere in there. Scharfenberg: Okay. Any other questions for staff? Boettcher: I was just kind of an aside but part of your presentation it sounded a little bit low to me but I lived in Florida for a few years so it was a little bit different but when you said the number of parking spots, 165 with 5 handicap, I thought I had a chance to report you but you’re pretty close to Minnesotaemployee.com standards at 151 to 200 is 6 handicap so. Like I said in Florida it was usually 90 percent. But again not to deal with this but I thought it sounded a little bit on the low side. Scharfenberg: I thought the same thing Jim. It did sound low. Boettcher: Yeah, well and I’m thinking too, I mean not that someone who’s handicap would necessarily play pickleball or tennis but coming up to watch or whatever it just sounded so I guess you’re safe. Sarles: I can tell you when the senior center has their holiday party out there or events, yep we are very low on handicap. We actually, I think you’ve kind of parked cars Todd. Hoffman: (Yes). Scharfenberg: Alright. Any other questions? If not can I have a motion? Boettcher: I’d like to make the motion as recommended. The Park and Rec Commission recommends to City Council that the Chan Rec Center courts be resurfaced, reconstructed to preserve 2 tennis courts. This project is included in the 2019 CIP tennis court refurbishment budget. Scharfenberg: Do we have a second? Echternacht: I’ll second. Scharfenberg: We have a motion and a second. Boettcher moved, Echternacht seconded that the Park and Recreation Commission recommends to City Council that the Chan Rec Center courts be resurfaced, reconstructed 11 Chanhassen Park and Recreation Commission – October 23, 2018 to preserve 2 tennis courts. This project is included in the 2019 CIP tennis court refurbishment budget. All voted in favor, except for Commissioner Kelly who abstained. The motion carried with a vote of 7 in favor and 1 abstention. Scharfenberg: Alright we have 7 in favor and 1 abstention. Alright moving on. Next item, again thank you Jerry and Jodi for putting that together. That information. That was very helpful and we look forward to council approving that project. Ruegemer: Thank you. DISCUSSION OF ICE SKATING RINK LOCATIONS. Scharfenberg: We will move on next to Old Business and I had added skating rinks. I added that. This past week Todd and I received an email from City Councilmember Elise Ryan. Councilwoman Ryan has been contacted, indicated she had been contacted by several families living in the Pioneer Pass neighborhood and she was inquiring about the possibility of having a pleasure rink placed at Pioneer Pass. Todd sent an email back to the councilwoman indicating that you know this issue kind of had come up already at our September Park and Rec session. That we voted on those rinks and Todd wasn’t recommending that we adopt anything, although Todd indicated that it would be up to myself to bring that back to the commission so I’m just raising that. Letting people know that that issue had come up and my position would be, I think similar to Todd’s that we’ve already addressed that particular issue. We asked at the time of the September meeting if there were any other neighborhoods that had spoken up and we weren’t aware of any and we made a determination to pass staff’s recommendation. Certainly if the commission wants to take on a pleasure rink and look at that next year I would say that we would you know look at something like that next year but I wouldn’t be open necessarily to revising that this year. Any issues? Any discussion by anybody? Boettcher: If something like that were to be discussed what would be the location? Would it be by the playground there? Scharfenberg: I’m guessing that they have that open field next to the softball field. That they’d be doing it there, yep. Hoffman: Do one or the other. Either the soccer field or the softball field. I think we’d pick the one with the least amount of slope. Scharfenberg: Alright. Anybody feel inclined to do anything different? Seeing nodded heads, alright so I will pass that onto Councilwoman Ryan. I know she was going to speak to some of the people in that neighborhood and let them know that. They had interest in the future Todd certainly come to the commission and express their interest. COMMISSION MEMBER COMMITTEE REPORTS. None. 12 Chanhassen Park and Recreation Commission – October 23, 2018 COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Scharfenberg: I would just comment on again the award presented to the Park and Rec Commission from the, the September meeting down in Rochester and I think Todd and. Hoffman: Adam. Scharfenberg: And Adam were down there to accept that award. Maybe Todd you could just give us a little update on how that went. Hoffman: Be glad to. Adam and I visited Rochester for a couple of days back in the later part of September. So great conference. Association of Planners and it was a regional conference but this was the Minnesota Chapter of Awards and we were really honored. Up on the big screen. Invited up to join the group and lots of consultants there and then just a lot of area planners and park and recreation professionals and to be recognized for especially for community engagement, I think it’s something we really strive to reach out to our citizenry during that planning process to make sure that the information that we put forth to the, into the plan and to the City Council was valid and so this really you know brought that home. It was a nice evening dinner and there’s a photo floating out there somewhere. I haven’t seen it yet so we’ll send that along when we see it so. But reflecting back, if you recall it was really the commission that brought this to the attention of the City Council and asked them to approve funding, for it’s funding a Park and Recreation System Plan and then you appointed a couple of members to sit on that advisory board and it was an 18 month long process and so you know very in depth plan and now when we’re starting as staff when we go and write reports so for example we’re doing a development subdivision review. We go to that plan. And so we go to that plan and we utilize what the information is in there to reflect back on what kind of requirements we’re going to ask for conditions of approval for both parks and trails. And so it’s a comprehensive document and it speaks to the people and when you do that, when you present that kind of information to developers, everybody recognizes that this plan was officially vetted. Adopted by the City Council. The citizenry was involved. It’s hard to fight against that and so it’s really a valuable document for the future of our community and obviously just proud to be recognized for that process. Scharfenberg: Alright, thank you Todd. Anything else in the packet? Jerry anything on picnic evaluations you want to talk about? Ruegemer: Just you know, just I’d say par for the course. Boettcher: Don’t ask him to pat himself on the back. We get enough of that. 13 Chanhassen Park and Recreation Commission – October 23, 2018 Ruegemer: Yeah just here we strive hard to really exceed people’s, certainly customer’s expectations and that doesn’t just, that just doesn’t happen in my chair. Certainly Adam and his staff are wonderful out there. They’re out there on a daily basis making sure that all the picnic sites are clean and presentable for our next customers so it really is a team effort. It’s not just me up here taking the glory so I really tip my cap to the park maintenance division as well. Adam and his crew do a great job. Scharfenberg: I’d just comment that I stopped up at Manchester Park I think after our last meeting and kind of looked at that. You know I think it turned out really nice. Has that all been completed now? Hoffman: The sod is down. There’s trees planted. The only thing left would be the final lift of the asphalt in the parking lot. Scharfenberg: Okay. And any feedback from anybody that you’ve heard from? Hoffman: Yep. The neighbors that have been walking down think it’s really nice. We’re just going to have, let the neighborhood grow used, accustomed to the new facility. You’ll recall there was a little bit of apprehension about the water treatment plant so we’re just going to open it up and allow the neighborhood to wander down there and start utilizing it. We may send out a note of completion when it’s all said and done, thanking them for their patience. Scharfenberg: Yeah I was really impressed with the way that it all turned out. Hoffman: It looks nice. Scharfenberg: Yeah. Alright. Boettcher: I just had one comment, more of a question. I know it’s on the up and up I’m sure but I’d never noticed before, there’s a motorhome that’s been parked over at Lake Ann Park right by the facility shed. Hoffman: During the day? Boettcher: Yeah. Well it’s almost like it’s, I’ve taken my dog there in the evening and then the next morning I see it again. They’re not doing it without permission I’m sure but I just didn’t know, and that’s I think it was the lady was taking a lot of photographs of the, a lot of still shots of the area. Hoffman: It seems like Jerry knows something about it. Boettcher: Jerry’s cousin probably. 14 Chanhassen Park and Recreation Commission – October 23, 2018 Ruegemer: Commissioner Boettcher I can address that question. I noticed the same thing probably 2 or 3 weeks ago. I did, I had a conversation with Lieutenant Kittelson with our Carver County liaison with that. Deputies were summoned to kind of investigate that area out there. What’s happening is there’s a couple that is going through kind of a transition. They’re waiting for a new residence to become available I believe the first part of November so what they’ve been doing is bringing the motorhome there during regular park hours so they are there during the day. During in that parking lot that you see them. Then at night they’re going to another location I believe in Chaska for that so they kind of keep making the rounds I guess on that. It’s legit. Well as far as…but there isn’t any shenanigans going on. It seems like they’re behaving themselves out there. I know the Carver County seemed satisfied with their I guess excuse of why they’re there but so it looks like it’s temporary and they will be out of there hopefully the first part of November. Boettcher: Well and you could tell them, I don’t know if they still do but Walmart used to offer that to anyone with a motorhome. When I would be traveling in Sioux Falls that Walmart down there always had at least 8 or 10 RV’s sitting at it every night. Hoffman: They still do it. Boettcher: So it wasn’t any of your relatives sitting out here then? Ruegemer: No. It was not. Scharfenberg: It’s not Chanhassen’s version of Breaking Bad? Ruegemer: I don’t think there was any meth going on the way it sounded so I think we’re good. Hoffman: It has brought up a question because now sports teams bring motorhomes as their club house and so motorhome parking is not permitted in Lake Ann Park by ordinance so it’s not, it’s not accommodated and so there is always that to fall back on. You have to fit in the stall to be legal. There is not motorhome parking available at Lake Ann Park. Boettcher: Good to know. Hoffman: But Chair Scharfenberg the last thing I have is November we do not have any, other than a couple reports which could be moved to December so if a development comes through. Lands on the November agenda we’ll continue with that meeting but otherwise we may, with your permission postpone it and move those items to December and then not meet in November but staff will keep you updated. Typically that we’ll know about 2 weeks out. And then on a development note the Holasek property, his name is called Holasek Business Park and it does not require review by the Park and Recreation Commission but I can tell you what it is. There’s 3 large industrial buildings built. Really the east to west along, from Lyman south end of the property, that pond that you see kind of that wetland area will be a pond. The main entrance will 15 Chanhassen Park and Recreation Commission – October 23, 2018 be right across from Galpin. It’s being developed by Mark Undestad and his group and the park fees will be about $454,000 so it’s 12 and half thousand dollars per acre times the acreage of the 3 lots. There’s an outlot that does not get charged so I wrote that report today. It’s in your admin packet for the next time so I just wanted to let you know that that is at least up for consideration. It sounds like there’s users for all 3 of the structures that are being built. They’re about 110,000 square feet each on average. These facilities, it sounds like they’re transfer type facilities. Packaging transfer type facilities and so it’s pretty exciting. I know there was talk off and on about potentially athletic fields there. Something like that but it doesn’t seem to be in the cards right now but $454,000 in park fees isn’t bad either. Kelly: Todd if we’re not having a meeting next month don’t we have to figure out our December meeting because it won’t be the fourth Tuesday and that will be the party night. Hoffman: Yep. It’s always the second Tuesday so it’s scheduled. th Kelly: The 11? th Scharfenberg: December 11. Hoffman: Yep. That is per the schedule, correct. Kelly: And do we meet earlier on that? On December, I can’t remember. Hoffman: Typically we have. About 6:30 so we can get out of there and get out for our social. Kelly: Okay, thank you. Hoffman: You’re welcomed. Scharfenberg: Okay if there isn’t anything else can I entertain a motion? Boettcher moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 8:20 p.m. Submitted by Todd Hoffman Park and Recreation Director Prepared by Nann Opheim 16