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Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL TUESDAY, MAY 28, 2019 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.5:30 P.M. WORK SESSION Note: Work sessions are open to the public.If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1.Discuss Proposal for Rental of Old Village Hall to the Chanhassen Historical Society 2.Key Financial Strategy: Discuss Establishing an Economic Development Commission 3.Discuss Applebee's Site Redevelopment B.7:00 P.M.CALL TO ORDER 1.Amelia Wagner, Mayor for a Day Essay Contest Winner C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. 1.Approve City Council Minutes dated May 13, 2019 2.Receive Environmental Commission Minutes dated April 10, 2019 3.Receive Planning Commission Minutes dated April 16, 2019 4.Receive Park & Recreation Commission Minutes dated April 23, 2019 5.Receive Senior Commission Minutes dated April 26, 2019 6.Ithilien Pond: Approve Quantity Overrun 7.Resolution 2019XX: Accept Donation from Old National Bank for Chanhassen Summer Concert Series 8.Resolution 2019XX: Recommendation to Carver County Board to Reject Bids for Lyman Boulevard Project AGENDACHANHASSEN CITY COUNCILTUESDAY, MAY 28, 2019CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:30 P.M. WORK SESSIONNote: Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Discuss Proposal for Rental of Old Village Hall to the Chanhassen Historical Society2.Key Financial Strategy: Discuss Establishing an Economic Development Commission3.Discuss Applebee's Site RedevelopmentB.7:00 P.M.CALL TO ORDER1.Amelia Wagner, Mayor for a Day Essay Contest WinnerC.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately. City council action is based on the staff recommendation for each item. Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated May 13, 20192.Receive Environmental Commission Minutes dated April 10, 20193.Receive Planning Commission Minutes dated April 16, 20194.Receive Park & Recreation Commission Minutes dated April 23, 20195.Receive Senior Commission Minutes dated April 26, 20196.Ithilien Pond: Approve Quantity Overrun7.Resolution 2019XX: Accept Donation from Old National Bank for ChanhassenSummer Concert Series 8.Resolution 2019XX: Recommendation to Carver County Board to Reject Bids for Lyman Boulevard Project 9.Approve Amendment to Public Purpose Expenditure Policy 10.Construction Cooperation Agreement with the Metropolitan Council Environmental Services for Construction of Cured InPlace Pipe for the Sanitary Sewer I/I Project 11.Approve Special Assessment Agreement for 2625 Forest Avenue 12.Resolution 2019XX: Approve Labor Agreement with Local 49 International Union of Operating Engineers E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE 1.Fire Department Update 2.Law Enforcement Update G.OLD BUSINESS H.PUBLIC HEARINGS I.NEW BUSINESS J.COUNCIL PRESENTATIONS K.ADMINISTRATIVE PRESENTATIONS L.CORRESPONDENCE DISCUSSION 1.Race Equity Work in MN Local Governments PowerPoint Presentation by League of Minnesota Cities 2.Review of Claims Paid 05282019 M.ADJOURNMENT N.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. AGENDACHANHASSEN CITY COUNCILTUESDAY, MAY 28, 2019CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:30 P.M. WORK SESSIONNote: Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Discuss Proposal for Rental of Old Village Hall to the Chanhassen Historical Society2.Key Financial Strategy: Discuss Establishing an Economic Development Commission3.Discuss Applebee's Site RedevelopmentB.7:00 P.M.CALL TO ORDER1.Amelia Wagner, Mayor for a Day Essay Contest WinnerC.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately. City council action is based on the staff recommendation for each item. Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated May 13, 20192.Receive Environmental Commission Minutes dated April 10, 20193.Receive Planning Commission Minutes dated April 16, 20194.Receive Park & Recreation Commission Minutes dated April 23, 20195.Receive Senior Commission Minutes dated April 26, 20196.Ithilien Pond: Approve Quantity Overrun7.Resolution 2019XX: Accept Donation from Old National Bank for ChanhassenSummer Concert Series8.Resolution 2019XX: Recommendation to Carver County Board to Reject Bids forLyman Boulevard Project9.Approve Amendment to Public Purpose Expenditure Policy10.Construction Cooperation Agreement with the Metropolitan Council EnvironmentalServices for Construction of Cured InPlace Pipe for the Sanitary Sewer I/I Project11.Approve Special Assessment Agreement for 2625 Forest Avenue12.Resolution 2019XX: Approve Labor Agreement with Local 49 International Union ofOperating EngineersE.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE1.Fire Department Update2.Law Enforcement UpdateG.OLD BUSINESSH.PUBLIC HEARINGSI.NEW BUSINESSJ.COUNCIL PRESENTATIONSK.ADMINISTRATIVE PRESENTATIONSL.CORRESPONDENCE DISCUSSION1.Race Equity Work in MN Local Governments PowerPoint Presentation by League ofMinnesota Cities2.Review of Claims Paid 05282019M.ADJOURNMENTN.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen CityCouncil wishes to provide an opportunity for the public to address the City Council. That opportunity is providedat every regular City Council meeting during Visitor Presentations.Anyone seeking a response or action from the City Council following their presentation is required tocomplete and submit a Citizen Action Request Form. An online form is available athttps://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior tothe meeting.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. Whencalled upon to speak, state your name, address, and topic. All remarks shall be addressed to the CityCouncil as a whole, not to any specific member(s) or to any person who is not a member of the CityCouncil. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan's, 530 Pond Promenade in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Discuss Proposal for Rental of Old Village Hall to the Chanhassen Historical Society Section 5:30 P.M. WORK SESSION Item No: A.1. Prepared By Chelsea Petersen, Asst. City Manager File No: ADM042 BACKGROUND The City of Chanhassen has leased out the Old Village Hall building to Seattle Sutton's Healthy Eating and/or Healthy Eating for Life since 2007. Initially the lease was between the City and Tim Dale, and then in early 2016 the lease was transferred to the new local franchise owners Tracy and Chris Haelterman. In March of this year the Haeltermans informed the City that they were filing for bankruptcy and that their business would no longer be occupying Old Village Hall. Staff has discussed a potential lease transfer with corporate partners at Healthy for Life, but they have been unable to find a local franchisee that is interested in the location. As such, staff has informed Healthy Eating for Life that their lease term has ended and keys for the facility have been returned to the City of Chanhassen. The City of Chanhassen has been receiving rent in the amount of $450 per month that has been used for ongoing maintenance and repairs to the building. Additionally, the tenants have been paying for utilities on a quarterly basis (water, sewer, stormwater), as well as the cost of snow plowing and landscaping services, and electrical service. The average annual cost for these services from 2017 and 2018 is approximately $4,000. The tenants had also been paying the property taxes as the building did not qualify for a tax exemption while it was being leased to a private company. Since there is no current tenant the City of Chanhassen will apply for an exemption, which would likely be granted if the building were to remain vacant or be utilized by the City of Chanhassen for public purposes. An attachment has been included to show annual expenses from 2017 and 2018. The Chanhassen Historical Society has expressed interest in the site at this time. It is likely that the City of Chanhassen would still qualify for a tax exemption if that organization were to utilize the space, but there are still ongoing operational costs that need to be addressed. The historical society has reviewed these costs and toured the space, and will be making a presentation to the City Council on their proposed use for the building. Information on the Chanhassen Historical Society is attached to this report and additional information may be provided at the work session. DISCUSSION Staff is looking for discussion and direction from City Council on the future use of Old Village Hall. ATTACHMENTS: Old Village Hall Operational Costs Chanhassen Historical Society Average Monthly ChargeAverage Quarterly ChargeAverage Yearly Total2018 Property Taxes$1,260.002019 Property Taxes$1,278.002017 Parking Lot Fees (Quarterly Average)$548.44$2,193.762018 Parking Lot Fees (Quarterly Average)$417.92$1,671.692017 Monthly Electric Average$95.34$1,144.082018 Monthly Electric Average$111.75$1,341.00 2017 Monthly Gas Average for$40.42$485.04 2018 Monthly Gas Average for$46.79$561.48Water & Sewer Quarterly Average$101.87$407.482017 Total$4,230.362018 Total $3,981.652017/2018 Average$4,106.01391 W 78th StreetUtility Information The Chanhassen Historical Society was formed in 2007 with this mission: To enhance the lives of the larger Chanhassen community through the collection, preservation, interpretation and sharing of its history. The Board of Directors has worked in partnership with the Carver County Historical Society to make the Chanhassen Historical Society a successful non-profit entity with long-term goals, one of which is finding a site to call our own where we can organize, archive, educate and enlighten the citizens of our community. Our organization is formally requesting that the City of Chanhassen consider supporting our effort to make the landmark Historic Village Hall a permanent home for the Chanhassen Historical Society to be used as a museum and education center. The City has been gracious in providing space at City Hall for our archives, photographs and items of historical significance, but we have no way to share these with the public. We feel strongly that this building would suit our needs perfectly. CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Key Financial Strategy: Discuss Establishing an Economic Development Commission Section 5:30 P.M. WORK SESSION Item No: A.2. Prepared By Todd Gerhardt, City Manager File No: DISCUSSION One of the City Council Key Financial Strategies (KFS) goals for 2019 was the potential establishment of an Economic Development Commission (EDC). This evening we will be discussing the process that would need to be taken to establish the EDC and recommended first steps to do so. An initial purpose and goals document has been created as a guiding or starting point for discussion (see attached). If the City Council wants to proceed with the establishing of the EDC in 2019, staff recommends the following steps be taken in the upcoming months: 1. Adopt into city code the creation of the EDC (see attached draft ordinance) at June 10, 2019 City Council meeting. 2. Initial advertising for appointments in June. 3. City council and staff will review applications and interview applicants in July. 4. Appointments will be made by the City Council at the end of July or early August. 5. Initial meeting for the EDC will take place In September: Bylaws will be established which will include items such as meeting frequency and tasks and review responsibilities of the commission. Those bylaws will be presented for city council approval in October. The commission will review all longterm strategic planning and financial documents in October and November with staff, in order to become familiar with the strategic goals of the city. The commission will set a list of goals and establish priorities for tasks to be discussed in 2020 for City Council approval in early January of 2020. Staff will be looking for direction from the City Council this evening on the attached purpose and goals of the EDC, the suggested timeline, and review of the attached ordinance calling for the creation of the EDC. CITY COUNCIL STAFF REPORTTuesday, May 28, 2019SubjectKey Financial Strategy: Discuss Establishing an Economic Development CommissionSection5:30 P.M. WORK SESSION Item No: A.2.Prepared By Todd Gerhardt, City Manager File No: DISCUSSIONOne of the City Council Key Financial Strategies (KFS) goals for 2019 was the potential establishment of anEconomic Development Commission (EDC). This evening we will be discussing the process that would need to betaken to establish the EDC and recommended first steps to do so. An initial purpose and goals document has beencreated as a guiding or starting point for discussion (see attached).If the City Council wants to proceed with the establishing of the EDC in 2019, staff recommends the following stepsbe taken in the upcoming months:1. Adopt into city code the creation of the EDC (see attached draft ordinance) at June 10, 2019 City Councilmeeting.2. Initial advertising for appointments in June.3. City council and staff will review applications and interview applicants in July.4. Appointments will be made by the City Council at the end of July or early August.5. Initial meeting for the EDC will take place In September:Bylaws will be established which will include items such as meeting frequency and tasks and reviewresponsibilities of the commission. Those bylaws will be presented for city council approval in October.The commission will review all longterm strategic planning and financial documents in October andNovember with staff, in order to become familiar with the strategic goals of the city.The commission will set a list of goals and establish priorities for tasks to be discussed in 2020 for CityCouncil approval in early January of 2020. Staff will be looking for direction from the City Council this evening on the attached purpose and goals of the EDC, the suggested timeline, and review of the attached ordinance calling for the creation of the EDC. ATTACHMENTS: EDC Purpose and Goals Draft Ordinance EDC Initial Purpose Goals 1 Purpose: The Economic Development Commission (EDC) is an advisory body to the City Council and the Economic Development Authority charged with the responsibility of researching, reviewing, and making recommendations on issues related to economic development. The EDC will review ways in which the city can expand existing businesses, attract desirable new business, and revitalize existing businesses and the community as a whole. Goals: As an advisory commission to the City Council, the Economic Development Commission (EDC) is responsible for developing a strategic plan for economic development for the city, including long-range strategies for economic development. The commissioners will recommend economic development policies and programs to the City Council and work with the City Council and staff to promote the city, work to retain businesses in the community, attract economic growth and development, and advocate as well as be liaisons for all challenges that face the businesses in the City of Chanhassen. The EDC will work to compliment the city’s long term planning and financial documents including the Comprehensive Plan and Downtown Vision Plan. Each year, the EDC will produce an annual report for the City Council detailing the community development activities of the past year. The report also provides a summary of residential and commercial construction activities and outlines the progress that has been made toward achieving the goals of all strategic plans. Some of the responsibilities the EDC would be tasked with: o Review of zoning ordinance changes that could affect businesses (commercial, industrial, and mixed use districts) o Review of Fee policies as they relate to businesses o Review of the Comprehensive Plan affecting economic development and commercial/industrial land uses o Consider new or revised approaches to the City’s Economic Development policy o Consider TIF and Tax Abatement Applications and consideration of new TIF districts o Review Grant Applications and provide Support for businesses applying for CDA or other grants 2 The Commission will consist of _______ members, ______ of which will be residents and ______ of which will be representatives of the business community, with one assigned city council member(?). The commission will have an assigned chair responsible for flow and productivity of all meetings, the assigned chair should not be the appointed city council member. Requirements for Application: Reside or own a business in Chanhassen a minimum of 2-3 years Desirable Backgrounds of Applicants: • Business Development • Finance • Building/Architecture • Real Estate • Real Estate Law 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, OF THE CHANHASSEN CITY CODE THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS: Section 1. Section 2, Article IV of the Chanhassen City Code is amended to add the following subsection: Sec. 2-46.13. – Economic development commission. (a) Creation. There is established an economic development commission for the city. (b) Membership. The economic development commission consists of ______ members appointed in the manner set forth in this subsection. Members of the commission are appointed by the city council for staggered terms of ______ years expiring on March 31 of each year. (c) Officers; meetings. The chairperson of the economic development commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The economic development commission shall have the following powers and duties: (1) The commission is an advisory body to the City Council and the Economic Development Authority charged with the responsibility of researching, reviewing, and making recommendations on issues related to economic development. The commission will review ways in which the city can expand existing businesses, attract desirable new business, and revitalize existing businesses and the community as a whole. (2) The goals shall consist of developing a strategic plan for economic development for the city, including long-range strategies for economic development. The commissioners will recommend economic development policies and programs to the City Council and work with the City Council and staff to promote the city, work to retain businesses in the community, attract economic growth and development, and advocate as well as be liaisons for all challenges that face the businesses in the City of 2 Chanhassen. The commission will work to compliment the city’s long-term planning and financial documents including the Comprehensive Plan and Downtown Vision Plan. (e) Reports. The commission will produce an annual report for the City Council, not later than March 31 of each year, detailing the community development activities of the past year. The report also provides a summary of residential and commercial construction activities and outlines the progress that has been made toward achieving the goals of all strategic plans. Section 2. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this 10th day of June, 2019 by the City Council of the City of Chanhassen, Minnesota Todd Gerhardt, City Manager Elise Ryan, Mayor (Ordinance XXX published in the Chanhassen Villager on ) CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Discuss Applebee's Site Redevelopment Section 5:30 P.M. WORK SESSION Item No: A.3. Prepared By Kate Aanenson, AICP, Community Development Director File No: SUMMARY The Applebee’s restaurant was purchased by Solomon Real Estate Group (Solomon) back on September 28, 2018. Since that time, Solomon has looked at a variety of uses/tenants for this property. The city has identified a casual dining restaurant as its greatest need and the highest and best use for the property. There are other potential users for the property besides a restaurant but the parties have been closely working together trying to bring a quality restaurant into the city at this location. In order to have the the existing Applebee's building be retrofitted to meet today's standards for the type of restaurant to be located there, additional parking is required. The city owns the property across the street and is proposing to work with Solomon to provide additional parking. BACKGROUND The developer and staff met with the City Council on February 11, 2019 to discuss various potential uses. The City Council directed staff to work with the developer and encouraged the developer to find a nice sitdown restaurant that would complement the downtown area. City staff requested a Community Growth Partnership Grant from the Carver County Community Development Agency (CDA) in the amount of $60,000 (this is the limit). The City Manager, Community Development Director, and Andy McConville from Solomon presented the request to the County Board on May 16, 2019. Attached is the grant request and supporting documents. In this particular case, a quality, casual dining restaurant has a higher demand for parking than is currently available on the property. The restaurant is asking for 27 additional parking stalls that would be built across the street on city owned land. The cost to build this parking lot is estimated at $160,000. The restaurant is only able to pay for up to $100,000 of this cost. With this additional cost, the developer’s return on his investment is diminished dramatically compared to other options. The developer has agreed to take less of a return on their investment if they receive some local assistance in building the parking lot. A summary of the CDA request is as follows: For the CDA to provide $60,000 in a Community Growth Partnership Grant. The City of Chanhassen would provide the land for free where the parking lot would be located which is estimated at $131,000. CITY COUNCIL STAFF REPORTTuesday, May 28, 2019SubjectDiscuss Applebee's Site RedevelopmentSection5:30 P.M. WORK SESSION Item No: A.3.Prepared By Kate Aanenson, AICP, CommunityDevelopment Director File No: SUMMARYThe Applebee’s restaurant was purchased by Solomon Real Estate Group (Solomon) back on September 28, 2018. Since that time, Solomon has looked at a variety of uses/tenants for this property. The city has identified a casualdining restaurant as its greatest need and the highest and best use for the property. There are other potential users forthe property besides a restaurant but the parties have been closely working together trying to bring a quality restaurantinto the city at this location.In order to have the the existing Applebee's building be retrofitted to meet today's standards for the type of restaurantto be located there, additional parking is required. The city owns the property across the street and is proposing towork with Solomon to provide additional parking.BACKGROUNDThe developer and staff met with the City Council on February 11, 2019 to discuss various potential uses. The CityCouncil directed staff to work with the developer and encouraged the developer to find a nice sitdown restaurant thatwould complement the downtown area.City staff requested a Community Growth Partnership Grant from the Carver County Community DevelopmentAgency (CDA) in the amount of $60,000 (this is the limit). The City Manager, Community Development Director,and Andy McConville from Solomon presented the request to the County Board on May 16, 2019. Attached is thegrant request and supporting documents.In this particular case, a quality, casual dining restaurant has a higher demand for parking than is currently available onthe property. The restaurant is asking for 27 additional parking stalls that would be built across the street on cityowned land. The cost to build this parking lot is estimated at $160,000. The restaurant is only able to pay for up to$100,000 of this cost. With this additional cost, the developer’s return on his investment is diminished dramaticallycompared to other options. The developer has agreed to take less of a return on their investment if they receive somelocal assistance in building the parking lot.A summary of the CDA request is as follows:For the CDA to provide $60,000 in a Community Growth Partnership Grant. The City of Chanhassen would provide the land for free where the parking lot would be located which is estimated at $131,000. The City of Chanhassen would finance the outstanding parking lot improvements of $100,000 over an eight year period back to developer. The return back to the City, County, and School District are as follows: Increase in annual taxes to a vacant Applebee’s site (estimated at $5,458 per year beginning in 2021). Current assessed value 2019: $1,439,900 After the redevelopment for 2021: $1,500,000 Total new jobs: 66 fulltime employees with pay over $14.00 an hour. This will result in an 11year payback in just the property taxes to all of the governmental agencies, not taking into account the enhancements to a vacant building, adding another highquality sitdown restaurant in Carver County, and creating 66 new jobs. At their meeting on May 16, 2019, the County CDA tabled any recommendation on the request. RECOMMENDATION Staff is looking for direction from the City Council regarding the restaurant proposal and future parking lot. ATTACHMENTS: Grant Application Special Assessment Agreement Applebees Parking Concept C Applebees Parking Concept D COMMUNITY GROWTH PARTNERSHIP GRANT APPLICATION Introduction. This application requests information about the redevelopment plan, project, and activities. The Redevelopment Plan question portion ofthe application refers to the entire redevelopment area. The project and activity question portion ofthe application refers to the specific work to be completed in the redevelopment plan area. General Information Project Name : Aoolebee 's Redevelooment : Ciw ofChanhassenApplicant City Phone Number:952-227-1139 Authorized Official(s) for Execution of Contracts (name and title): Todd G Ciw Manaser How much funding are you requesting?s60.000 I. COMMUNITYDEVf,LOPMf,NTPLAN Aoplebee's buildin s has been vacant for a vear. on this oro new ban k. See attached Work Session minutes. 4. Describe direct and indirect employment benefits, effects on the tax base (ifany), and benefits to other businesses and organizations. The total number of iobs for the use is antici oated at 95- I l0: paY on lncome ac I oay types is $28.00 per hour with a full-time eouivalent of 66 The average rate of Applicant Address: 7700 Market Boulevard. Chanhassen. MN 55317 Application/Project Contact: Kate Aanenson Contact Email Address: kaanenson l. Describe the type ofbusiness. Reuse of an existine familv restaurant into a Steak. BBO Smokehouse and Craft Cocktail Restaurant. The 2. Describe the business project (rehabilitation/expansion/new construction) for which funds are being requested. The existine buildins (built in 1996) will be comoletely remodeled. The oarking on site was sulfiqient for the preJous reitaurant but the proposed restaurant has a higher parking demand. The nqw restaurlnt is not fast casual frt a unique. relaxed dininq experience. To make the business successful based on known existine operations. additionai parking is needed. Currentl),. there are 89 stalls on site with the new lot adding 27 stalls for a total of 116 stalls. The iity has property across the street and is willine to work with the end user to construct additional parking 3. Describe how the proposed project will benefit the community or area in which the business is located. The restaurant will compliment the downtown. The ciw's communit-v surveys have shown that additional sit-dovm restaurants ar.e desired. The new aoartment complex downtown ( 134 units) will be complimentary to the use by providlins housins for workers as well as a market demand for the restaurant. The develoDer has met with the City bouncil io shar.e iheir rrlan for a restaurant. The Council wants to keep the restaurant there rather than building a 5. Smart GroMh: Describe how the project incorporates smart groMh concepts, including proximity to public transit, pedestrian-friendly design, maximizing green space, mixed land uses, and community building elements. rant ls ln with it to have huttled from and ride The restaurant's Droximity to existins housing and emolovment makes it Dedestrian friendlv 6. Leverage: Itemize all other funding sources for the Community Development Plan. Please include all previously awarded CGP grants. Source of Funds Amount Committed City-owned Land $ l3 l .000 x n Constnrction of Parking Lot s 160,000 x n tr tr !tr $n tr Total:s291.000 Itemized Use of Funds/Expenses Amount Funding Source Stormwater $40,000 Grading $40,000 Retaining Walls $40.000 Pavement $40,000 S $ $ Total $ 160,000 ru 8. Environmental Benefits: Has the rehabilitation/expansion/new construction area b€en found or suspected to be contaminated? YesE NoB 9. Does the rehabilitation/expansion/new construction include the cleanup ofcontaminated soils, hazardous waste or materials? YesE NoE If yes, please describe information on the type ofcleanup, what measures have been taken to address the contamination, consultant reports, and/or Response Action Plan. The improvement of the additional oarkinp. lot will incomorate additi onal caDacrW. Pending $ s 7. Itemize Community Development Plan expenses. t0. Describe positive environmental impacts ofthe rehabilitation/expansion/new construction. Economic Benefits Vyhat ar€ the current property taxes for the business? $46.664 Pay Year 20 I 9 What will the estimated property tax be after business rrhabilitation/expansion/new construction? $51.122 Pay Year 2019 How was this figure determ ined? The estimate was ined bv usins a similar use in the of Savase. Who determined it?Ciw Finance Director.Gres Sticha Project the number ofnewjobs created after rehabilitation/expansion/new construction Total new jobs = 66 FTEs. Number of new jobs with wages greater than $14.00 per hour = (! Project site address(es):590 West 79'h Street Acreage ofsite: 1.23 existing site plus I acre for parking Number of parcels:-2- Is the Project site publicly or privately owned? Publicly Owned I Privately Owned I Current Project site owner(s):So Estate Current appraised or assessed value ofthe site : S1.436.900 Projected appraised or assessed value ofthe site after rehabilitation/expansion: $1.500.000 Attach the or assessor's current and values. Legal description of Project site (may be seporate altachment):anached I . Describe the Project including location map, photos, and current and projected site plans. Maps should include property boundaries, north arrow, and bar scale. attached 2. Describe the Activities that are part ofthe Project.Construction of a oarkins lot Is demolition ofslum and blight or other structures an Activity ofthe Project? Yes! NoE 3. How many residential buildings are on Project site?-..1Q- Commercial buildings? I How many residential buildings are vacant?-..1q- Commercial buildings?-L- 4. Describe how the Project will make more efficient use of the site. The oarkins lot heart of downtown iect will allow for the redeve and reinvestment ofthe existine buildins in the II. PROJECT AND ACTIVIry 5 Leverage. ltemize all other funding sources for the Project and the Activities identified as part ofthe Project. Source of Funds Amount Committed Pending s tr tr $n tr $tr tr S n tr $tr tr Total:$ ,/ru ,ru Project Activities/Expenses Costs Funding Source c $ $ s $ $ $ Total:$,ru 6. List other sources of funds requested or considered but not obtained for the Project and explain why they were not obtained, to the best ofyour knowledge. (The purpose ofthis question isto ensure all funds have been exhausted.) IF the project includes property acquisition, clearance, and/or construction activities, describe how owners, tenants, and businesses will be temporarily or permanently relocated. Attoch relocation plan, if applicable. '7 The subiect is currently vacant. The remodeling and reconstruction ofthe oarking lot will not affect anv bu siness nor emolovees 8. Readiness to Proceed. Please provide detailed project timeline with all actions, phases, and anticipated dates for completion. Ensineerins work is beins comDleted on the oarkins lot desisn and watershed d lstnct aDDro val is required. 9. Please indicate whether any ofthe following entitlement or due diligence actions are required or have been completed for the Project: Zoning amendments or variances: Comprehensive plan amendment: Environmental review: Market or feasibility study: Yes ! Yes ! Yes E Yes E NoE NoX NoE NoX Ifyes, Status: Ifyes, Status: Ifyes, Status: lfyes, Status: Itemize Project expenses for each A ctiviry. Be as detailed as possible- Summary: please provide a summary ofthe proposal that may be provided to the CDA Board as part ofthe approval process. Also include in the summary where this project is in the process (i.e., City process, site control, etc.). The ouryose ofthe request is to create a public parkinq lot to provide the necessary parking for the redevelopment ofa vacated restaurant. The cily review of the process is minimal. A buildine permit will be required for the old buildinq to be remodeled. Civil eneineerins plans are to be comoleted for the parkine lot. February 11, 2019 City Council Work Session Summary Minutes APPLEBEE'S SITE REDEVELO PMENT. Kate Aanenson introduced Andy McConnell from Soloman Brothers. Andy McConnell outlined the options and restrictions for redevelopment ofthe Applebee's property and parking issues associated with the site that a bank would help improve. Don Parks explained the desire to have a drive thru associated with a bank. Mayor Ryan ask for comments from council members regarding the possible uses for this property. Councilman Campion explained the feedback he's heard from residents is the need for a unique use in town. Mayor Ryan asked if there was anything the City can do to help entice uses into town other than a bank or something different than what the city currently has. Don Parks discussed site constraints associated with this piece of property. councilman McDonald asked what action is needed moving forward. Todd Gerhardt explained the item would be brought back on a consent agenda for release of restrictions. Council mernbers agreed they were not in favor of having another bank so would not be in favor of approving a release of restrictions. Mayor Ryan atcouraged the developers to find a restaurant that will work on the site. t- ET H N o c\r r. Trl oro oo ciz doa tr d l'-loF : -l : -Jo. !nro o(,)I E rioa I i I I I R 2 'F ,6 !-l I -r:r" -_'v\e.c t-o : .,L :;- e i. ,:E .t !l EiI o! - :! !h : -"' i6!r; iE.>E :: : :56 t-c 3 E!: i: \ -L) I '-\)' l_ s \ I.d,' / , e9. I I I I \ "ct af, * U) O., r- t2\,|:c'., i.r I L''- r.aCli , ' i'. \ \ \ \ \ \ \ (l\ c_a \-- \ -, \\c> \., \ \"' \ \ ,,0 \ \ \ \ \ \ \ \ .r- \() al () () \ \ ,o' \ \ \ ,i r !,8tr tr trEr' r I Iirii!iIE. ?It" , 'lEiiIlri I Irll t 2!iiiit:I i!irE:iar ! Ii Ii trt \ \ \ \ \ t t-r] J -( ItItil- 6r ':!\Tr ,t! 2 eti {,7O i ? v-': cl c) .( I' ifo O tt L1 !f .( z+ u <r ="\ N .tua, ,a -.1.-'t,? I I l \ t s L] zo F.. aa tr N -I Q-{ ta otr CA taoE() + _1.d. T f l*I i-a li I t T I \ II l Ia a I-) r I a J1oo ca $ o oJ o J,EC.)€o1 o!Ac.) Q(6JN ora (0oL(na l-.U oo .Y (n C).hoa Lr Fr CO 0i o g. o o c) () &a () O -oOq 4.,. a E a t.@ 50 :'i CE :i{k ao FA UJUzoU(,z d. r a D'j; ixga2fr ! 3o-I EErEri iE{- px2 3!OB 3 6 ilJi T , iii !!!!!! ttl l,l I r I I I I 7 v I3 a t, "4 I J t, I 7/ 7 / / tt (- .l -l Z 7tL/ , t t l,-z -1 I Fr/) IF O)n. = 'l t t I ) E \ 7 u Pmoslty lD r: 252a9(|o1() G cal,..gr Corrnly Prop€rty Tex Dopa,tmcnt 600 East 1, Snee( PO. Bor 69 cha*e. MN 55318{069 952-361-1910. *x r co calver.mn us Fr,ltr-!du rE d !!ds.e!4B!E . a.y Fra. drr . srr 1, h' uIr PrGrtldrc . rri e..r o9-.a !.dIu *d Td!.y.c CTUl}i SSErI WESI 79TH SIHEET llc 3560 XELZEF PONO OR vlcroRlA MN 5534&507 $$$ ia oeLil lor Yo{, Prop€ny: 201E 2019 t. Ue iG .@rr o. Fm Ml PR lo .aa it F.r e.a!il,L br. Fltqty l.r 6rr{. tu b, a{ra 15. l,,n bor b cn do4 ytu @ d.LtqEr t G d e ld.1045 2. U* nEelt.t3 6 F!.f t{1PB b - il }OU r.6IOi6L h...p6.al6n !d. ! -;a F\lrrly lI- !.b.! cn(l. a. Ot(hiEl.dD rlCrt 1.. ^- Alno/rrJ r:ld var q.ll. 9. Ol'tcfx- 5 Prnfrt t q l|lr cr.gi.45 76,4 m a. c4riy a cre\rEF cdr{lY B. @ eA[ ^r.ltt6Tvz ct(.rm oTY(rFcMlll ssE[ O. S.lb., Di.nb SD Oil2 E-]n C. ttcnt a. voli lr.uir, Lli*. B, On*b..|L.'4. 6,435.et 1t.@ 3,8$.76 11,224.1t 5,a25.95 3,716.99 tl,?35.r5 5.391 52 2,6,10 60 2,519.51 9- 10. sp*iar Taxi.! onui:r. B. r/hro ta6qdb c6td ta2.13 76.60 2q,e0 2a1.ea 3aa.i7 ra'356II| 114.55 2$.01 245.31 390.25 11 Nd!..lbl6r.. rcror.d aLr*t Lvr. 12. Tor.l p.t qr, tar b.br..Fd.l.$.$.n dt rs. e6 _-__-lr!Zjg.6,2.6.@ .6,76..@ 13. Sp..lr^'$$mrlti l.r.6t 120.d) aa.ta@ 1:p.m 'ta.DG@14 TOIAL PNOPEBTY TAI AIIO SPECIAI ASSESSIIEI{IS REFU OS? v@ nl r..ttgw td d d .wtfrrdqbb.&d ,wFogly bz M tlt dold*r*,artb fid, o.n lw brylf. CHANHASSEN Mll 55317-96S sdn 13IoGtuo 116 tuE 023 CROSSROADS PLA?I3AD AODITION LOI LrE 13 Sgdjrl At-.Dnl D.lrt HA2I SOL|O !Y STE FEE Corlr ]326 2'd HALF PAYMENT STUB - PAYABLE 2O'I9 To Fy ctL !o to ffi.c'cs'w d.BrrFEP'Fdl&E6u*ld.@dyrr'aeynd Ll'l.qdFyDft6ndb.l,,ddh,a PLI t€ INOICATE YOUR ADOBESIi COFRECNON O NEVEAS€ slOE OF I{IS PAYIE {T SIUB P?op.rty lor: 25.2490qO IO AVOID PENALTY PAY ON OR BEFORE;Octob.r 1s t SECOND 1/2 TAX Ai'OUNT DUE:23,448,00 =Er* 99 glll ,: loaat4l CH XTUSsEN IVESI TOTH STBEET LLC !5@ KELZEA Fol{D OB vrcroFtA LN 55&507 Make checks payable to ahd rcmit lo: Crv€r Cor'lv P.O. Box 60 Ch.!k , Hl{ 5531&{Xr6 l.tr l.ll,r,rtrllqt,ltrl,llltlll[.dllthnlllllll.,|. Il Ysc'.ddddiFddBd h.r6rc,A.r.ODr6ro,dd P.djd6eddo,rddu sPd.iri..trhFrditr& |b,r..I.dl*4*ddr .rd360.0dllun d E-.' daroo0s b d r!.a hia ,,grtsy'.,bbFdLdqd.Fdy,s-dbd0e a0ti asaq100q0 00a3qqa00 I IdHALF PAYMENT STUB - PAYABLE 2019 To pay clir. 9o to wl.co.6rY...m.u rd . dEd v.r a p.vBd o.l''qdFyl*c6dt.,*dfu, TO AVOIO PEXALTY PAY OT OA BEFOBE: I.Y 15 FtE S€ I!D|CaTE YOUR ADofiESS CORREION OI iEVENS€ EOE OF IHIS PAYIEXT S.rUB Prog.rty lDrr 252a!XXX)t BE; tg FULL TAX AI'OUNT:46,896.00 FIRST Il2 TAX AMOUNT DUE:23.4118.00 Blll a: l(x6t.! C}IANHASSEN WESI TgTH STREEI LIC A5@ KEL2EF P(NO OR vrcToRta MN 55386-a507 Make checks payable to and remil to: Crlaa Cofify P.O, 8or @ Chark , llN 55lll8{r0oo hrtlhll,fl ,rtr[.,r,trl.mlllrtl[trn.rllllllnt..tl Ys.l*fu.Fddts,m,furlr,dPqn,o.dF,d*F6.d*nd6d'du's...d8'r.,'Erd4 bn.sld!Bqddd.ad aronarl..d b F!h tr ryo,.',.dMb,pdbfu!-.Fry3..*ba.. m19 VALUES AND CLASSIFICATIOT{ Tares Payable Year:2018 I 139r,900 1,436,900 't.(16,9001.391.!OO Esrfrared tlad@r val@: 2 PAOPOSEOTAX sa6.3t B.o0 201-9 Property Tax Statement 01, a01l e5aq500'{0 00a3qqa00 0 3 PFOPERTY TA.I STATEIETT Fidharlt crtlo: M.y 15 s*.rd haI br6 dwi Oc1o66r 15 To|!l raG aE in 201S: 23,a4a.@ 23,{4.00 aai,a$.m 1 (5ruilt Blll t: ll02al ProP.ily lBt: 253tlto11t Own.r tl.ln.: STERUIG PROPERTIES ILLP SCOTT COUNTY 200 4th Avenue Wesi Shakopee, MN 55379 t952) 496{115 E-ma'l' prdpertytar@co.scon.mn.u3 wwwscotlcountymn.gov Tar Ootail tor Property ffi201e VALUES ANO CLASSIFICATIONT.t6 Pav.bla Y.rr: 2018 2019 Step 1 Estimaed Ma.kel Valu.1,{70,0@ 0 0 0 0 1,470,0q) 0 Step 2 PROPOSED TAX NOTICE s0.00 Step 3 PROPERTY IAX STATEMENT Fircl HallTax6s Ou6 09'152019 Second Half Taxes Due t0/152o19 Total Tax6s Du6 in m1 9: $25,611.00 525,611.00 $51,222.OO APPLE MINNESOTALLC 6200 OAKIREE ALVO STE 250 INOEPEtIDENCE OH 4,1131€943 $$$ REFUNDS? You may be dirible for or€ or e\€n two lefurds to ,€d[Ee your property tar Read tlle back of t*s stat€[tent to fu crrt tlou/ lo appty. SuttdriridlN.nn SAVAGE CROSSIIGS l.l 011 Bk'cr 001 Subrftisir Cd 263,40I*ahp 115 4{arlo.021nd p.n d-rr.d A deilEd b.b{, Ti&t a lor 1l, Brocr t. Sdaqe d!..irg., e,tlli b tl.,lll tlalot d n6 rn ot l@d o th. df@ ol nE CMty R@t d h drd to S..a Cdriy, r&rr6ot.i *ni:h 16 lE tr.6Lir 6l 1, Usothisandntoo Form M1PR bs€. illr{ rE eigilrolor 10.00 ahglEsbad cled Enrnd. F16 ty Augu( 15. r hb bo( is ducl€d, yo, ou€ Oeirlqt€rt tarcs arld ae .or €igrr€. EZ t set'€6e rlunb o.! F(.ln MIPR lr see ayoo re dq* to.a srdiil,Et rd. $.@ ! 3. Prop€iiy taEs b€b€ daIt8 $.OO t5t.222.mi 4. CrEdG hd Ed-Ea Fr p.lpsiv b€3 6 A Agtqrtunt aN tuat L-a,d Cle.trs 50.@ SO.m ; I Od'a,c,edb 30.00 10.00 € s. prop"rtyt ro.n.",rat to.m a51,,.22.6 $0.00 $,220.12 tt CITY OF SAVAGE to.m $,175.2030-00 11r.515.94 15,E23.EO t3.037.63 1121.75 s79.49t2at.t5 1292 05 3736.4) 114.785.r0 10. special Taxing D'srricls tso 0719 PRroR taKE A W.tApptord Lelirs f. ilo6ouno Cond O. Scot Cdsh, CDA E. Pri6. L.k! Sdih LrL Wer.Gh.d F. Fbcal Obp6rlly - s0.00 s0.00 s0.m $0.00 $0.00J0m to.oo 50.00 10.00 $0.00 3ra3.47 151-222.00 11, tldlsdto.l '/ols apflund ,t Br.nda l€!i.6 12 Torrl p.o!€rty tax b€ro€ sr€.!, sss63srl6i6 13. Spodal as*ssn€nls Pnncipa| 0.00 lntsr69 0.00 1( YOUR TOIAL PROPERIY TAX AI{D SPECIAL ASSESSUENTli s0.00 s0.00 t0.00 t51,222,00 PAYABLE 2019 2^d HALF PAYMENT STUB TO AVOID PEXALTY PAY OT{ OR BEFORE 1O/I5/20t9 Property lO: 253480r'1 1 t SECONO 1/2 TAX AMOIJNT DUE:$25,611.00 aLl'{801rr0 e0t t a 0000000a5L1,100 ,.1 PAYABLE 20191"I HALF PAYMENT STUB TO AVOIO PENALTY PAY ON OR BEFORE 05/15/2019 Property lD: 263a8or Taxoaver: APPLE MINNESOTA Ll"C 6200 OAK TREE BLVO STE 25O INDEPENOENCE OH II'131 FULL TAX AMOUNT: FIRST 1/2 TAX AMOUNT OUE: s51,222.00 $25,611.00 Taxpayer: APpLE MINNESOTA LLC 6200OAK TREE BIVO STE 250 INOEPENDENCE OH 44131 MAKE CHECKS PAYABLE TO: SCOTT COUITY - attr: CustolB SeMce O€pr..-, --. ;.; ll 200 4rtl AvE w' . 1,- sttaxoPEE uN 55379 rs..ll.-{d*.Fdci,.rd,!hafrFlPEFI'l('6qiM B ll#: 910241 MAKE CHECKS PAYABLE TO: SCOTT COU}{TY. - Attn Custol6 S€ryrc€ O6pr,.- li 2004THAVEW. -. . .r . : . , .. : ., . : -..., SHAKOPEE MN 55379 d,fu..h.y('PreF,lyl9onYodderPed tu tr d d. or, dac u.s Pdhd dffiB tsylM d d.Nci6.iPl!d!*$Equ.'bd.idtr rill]lfl llil|[lillil[]ll I iil]il r] t B& 5A5 2t2 Honssload Erclugo.: TaEbb Mad6l Valo€: Prcp.rty Cla.sfi€rion: Did not indude spocial assossments 56r i, /bvEr,Der 2or8 8il ,t 910241 {g ;E o= ilililtilIililfl]t] il lil llil]illl 463q801110 a0l,i l, 0000000a51rr,00 L Slott (;)unl\' 2(l0.1th r\vcnue West S[akopcc,I{N 55-i79 20202O19 vatues for Taxes Payable ln t l|.rr'.(ar!tlc(ruln nrtr.Sov Propellytax noticLS are delivered orr the following SchedLrle: \bluation and Classifi cation Notice Comm/lndffiN9n/L 3 Primary Class: Eslimaled Market Value: Homestead Exclusion: Taxable l\,4arket Value: ,540,000 ,540.000 $1 $o S1 250 {943 .,.Itrtl,urt,rlIl,,l,,tr,tr.[, rrlll.,Ih.tr,rhrl.l.Ihrl Property lD Number: Property Oescrlpton: 263480111 Property Address:14425 HIGHWAY 13 S SAVAGE MN Notice ot Proposed Taxes Coming November 2019 P.ope.ty Tax Statement for tax6s payablo in 2020 Coming March 2020 The time to appeal oi question yout CIISSIFICATION or VALUATION is NOW! lr n,lr rF ',,,lrr. -h.r trrt.- Tares Payable an 2019 Tares Payable ln 2020(20l8Assessment) (20l9Assossmenl) VATUAIION NONCE Comm/lnd 11.,170,000 ComnVlnd t1,5,(0,000 D Estimatod Martot valua: GI€€n Acres Valu6 DBlerral Ru€l Proserye Vdu€ D€faral Open Spaca Value Oefaral Platlod venl Land Oef€rrd JOBZ Value Ercmpl6d Exclusion for Vetofans wth Disabi&tes Mold Dafilag6 Erdusaon Homesiead Ma*et Valuo ExdGirn Taxable Markct Value: 30 $r,470,000 $1,s0,000 Bv Aorinntpl:n(OnI June 17 2019 BY APPOINIMENT ONLY 200 4th Avo W Shakop€e. MN 55379 To schedule a REOUIREO Appl. call 952-496-8973 by May '17 2019 IF OUESTIONS. CONTACT YOUR COMMERCIAL ASSESSOR LIZ VATSMS AT (952)49S€46€ Pop€rty ln,omauon is availablo belwoen 8:00 AM and 4:30 PM Monday though Frilay in the Pop€rty and Texatlon Seruices Depanmonl or anytime at www.scltlcountymn.gov. How to Respond ll tlrr lelele tour valt.a(.o'r ali(l p,opcrtt class arl. corrdct, it 1s trot n(icessary tc contact ycur assesslY or atte^d 3ny listed o,Fntrng. lf tno propoo inlormatlon h nol corr6cl you .lls.grcs wl$ the valu.., oi you hava oth€r qu..ll.rl3 about liis notic.. plcaEo contact your sale3eor tir6l to dl6cu6s any qua3tlona or concoina, Ollgn vour issues can be resolved at thjs level.ll lour .lltes:mns or corrjeros 3re not r.rsolved, nrore lo,r alappeaIoptiorrs are availaDle. Flegse read the back ofthi5 notrce iol ..rponant rollTmatlo!r aDoni therofi)ral ar)p?31 process. Th6 tollowlng maetlngs ars avallable to dlscuss ot appoal your valus and classlflcatlon: 2:00 PM - 7100 PM May8,2019 SAVAGE OPEN BOOK MEETING Scotl County Gov6mm6ot C6nl6r Propert and Ta-xalion Se.vices 200 Fourth Ave w' Shakopee, MN Ploas6 read lh6 back ot thb nollce for importanl appeal lnformrtlon, 585 1l2 H S'C.OU t Property Card Taxpayer lnformation Taxpayer Name CHANHASSEN WEST 79TH STREET LLC Mailing Address 8560 KELZER POND OR vtcToRlA, MN 55386- Property Address T E o I -ffi E-tETI!ffi IIF 3 TE I \ .'oti**r q I t -EI t t il - I II J IAddress 590 79TH ST W City CHANHASSEN, MN 55317 - Parcel lnformation Uses Commercial Net Acres CROSSROADS PLAZA 3RD ADDITIONPlat Block 1 .23GIS Acres Tax Description Building lnformation T6ovtGade Finished Sq Ft Garage Bedrooms Miscellaneous Information Homestead N Ag Preserve N Assessor lnformation 2019 Values (Payable 2020) 2018 Values (Payable 2019)Estimated Market Value Building 9n81201t Sale \lelu. 32.60,000.0( Parcel !D Number 2524soo4o LI l:3l€ r fltii ' -rfi Deeded Acres Lot 004 001 $885,600.00$843,400.00 $639,000.00$s93,500.00 $1,524,600.00$1,436,900.00 Grean Ac(es N watershed District WS 064 RILEY PURG BLUFF Building Style Year Built School District 0'112 Land Last Sal( vednesday, May 15,2019 Total Date of Sel6 Carver County, MI' Property Gard Taxpayer lnformation Parcel lD Number 252530040 firtu**1tII I t E TaQayer Name CHANHASSEN CITY C/O CITY FINANCE DIRECTOR Mailing Address PO BOX 147 CHANHASSEN, MN 55317.0147 Property Address Address City I I <''tzir#.tI I -, a-'-. -D Parcel lnformation Net Acres 1 .46 CROSSROADS PI.AZAADDITION Doeded Acres Block 1.74 Tax Descrip$on OUTUOT g EXC: HWY 5 R+W Buitding !nformation Eove Grad€ Finished Sq Ft Garage Bedrooms Miscellaneous lnformataon Green Acres N Homestead N Watershed District WS OAT RILEY PURG BLUFF Assessor lnformation 2019 Values (Payable 2020) 20'18 Values (Payable 2019) Land Sale Value r\ ,\ q a=i 4---) GIS AcresUsesMuni Srvc other Plat Lot $172,200.00$104,000.00 $0.00$0.00 $172,200.00$164,000.00 Building Style Year Built School District 0'112 Estimated Market Value Building Ag Preserve N Last Sal€ Vednesday, May 15, 2019 Total Date of Salc Carver County, Ml' PUBLIC IMPROVEMENT AND SPECIAL ASSESSMENT AGREEMENT AGREEMENT (the "Agreement") made this - day of 2019, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("city") and GHANHASSEN WEST 79TH STREET,LLC, a Minnesota limited liability company (the "Property Owner"). RECITALS A. Property Owner is the fee owner of property located in the City of Chanhassen with a street address of590 79fr Street West, Chanhassen, Carver County, Minnesota, legally described on the Exhibit "A" attached hereto (the "Subject Property"): B. Property Owner has requested that the City construct a public parking lot on the property legdrlly described on Exhibit "B" attached hereto and assess the costs to the Subject Property. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. PUBLIC IMPROVEMENTS. The City will construct the Public Parking Lot ("Public Improvements") that specially benefits the Subject Property. 2. SPECIAL ASSESSMENT. The City will assess the principal amount of $ 160,000[cunent estimate] against the Subject Property for the Public Improvements. The special assessment will be deemed adopted on the date the Agreement is executed by the City. The assessment shall be spread over eight (8) years, together with seven point fifty percent (7.50%) interest per year on the rurpaid balance. lnterest shall accrue from January 1, 2020. The fust installment shall be due and payable with taxes in 2020. 202066v1 1 No interest shall be charged if the entire assessment is paid by the Property Owner by November 15, 2019. At any time thereafter, the Property Owner may pay the City of Chanhassen the entire amognt ofthe assessment remaining unpaid, with interest accrued to December 31't of the year in which such payment is made. Such payment must be made before November 15ft or interest will be charged through December 3l * ofthe succeeding year. The right to partially prepay the assessment is not available. 3. WAIVER. The Property Owner waives any and all procedural and substantive objections to the Public Improvements and special assessments including, but not limited to, hearing requirements and any claim that the assessment exceeds the benefit to the Subject Property. The Property Owner waives any appeal rights otherwise available puBuant to Minn. Stat. $ 429.081. 4. BINDING EFFECT; RECORDING' This Agteement shall be binding upon the Property Owner and the Property Owne/s successors and assigns. This Agreement may be recorded against the title to the Subject Property. CITY OF CHANHASSEN By: Elise Ryan, Mayor (sEAL) And Todd Gerhardt, City Manager STATE OF MINNESOTA COT,NTY OF CARVER The foregoing instrument was acknowledged before me this - day of 2019, by Etise Ryan and by Todd Gerhardt, respectively the Mayor and City ofChanhassen, a Minnesota municipal corporation, on behalfofthe corporation and pursuant to the authority granted by its City Council Notary Public ) ( ) SS Manager of the City 2202066\ | CHANHASSEN WEST 79TH STREET, LLC By: [name I Its Ititlel STATE OF MINNESOTA ) ( ss. )COUNTY OF The foregoing instrument was acknowledged before me this - day of 2019, by the of Chanhassen West 79th Street, LLC, a Minnesota limited liability company, on behalf of said entity. Notary Public DRAFTED BY: CAMPBELL, KNtrrsoN Prufe s s io n a I A s s o c iat io n Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: 65 l-452-5000 RNK J202066v I EXHIBIT "A" Lesal of the Subiect ProDertv Lot 4, Block l, Crossroads Plaza 3'd Addition, Carver County, Minnesota. [PN: 25.2490040 / abstract and torrens] +202066v1 - EXHIBIT "8" Legal Description of oropertv for Public Improvement Outlot B, Crossroads Plaza Addition, except the Highway 5 Right of Way, Carver County, Minnesota. [PIN: 25.2530040 / abstract and tonens] )202066v1 APPLEBEE'STOTAL PARKING25 STALLSW 79TH STMARKET BLVD9142MNOT PONDEASEMENT AREA0'40'80'Common Ground AllianceN:\0020082.00\DWG\0020082C-SITE.DWG 0020082.00Call 48 Hours before digging:811 or call811.comDATE:05/23/19© 2018 Westwood Professional Services, Inc.PREPARED FOR:CHANHASSEN, MNAPPLEBEE'S RETAIL8560 KELZER POND DRIVEVICTORIA, MN 55386Phone(952) 937-515012701 Whitewater Drive, Suite #300Fax(952) 937-5822Minnetonka, MN 55343Toll Free(888) 937-5150PARKING CONCEPT CFIELD WORK DATE:..FIELD CREW:DRAWN:CHECKED:DESIGNED:JRWJRWTDMSOLOMON REAL ESTATE GROUP 71010APPLEBEE'SW 79TH STMARKET BLVDTOTAL PARKING27 STALLSSTORM CHAMBER2,400 CFMNOT PONDEASEMENT AREA0'40'80'Common Ground AllianceN:\0020082.00\DWG\0020082C-SITE.DWG 0020082.00Call 48 Hours before digging:811 or call811.comDATE:05/23/19© 2018 Westwood Professional Services, Inc.PREPARED FOR:CHANHASSEN, MNAPPLEBEE'S RETAIL8560 KELZER POND DRIVEVICTORIA, MN 55386Phone(952) 937-515012701 Whitewater Drive, Suite #300Fax(952) 937-5822Minnetonka, MN 55343Toll Free(888) 937-5150PARKING CONCEPT DFIELD WORK DATE:..FIELD CREW:DRAWN:CHECKED:DESIGNED:JRWJRWTDMSOLOMON REAL ESTATE GROUP CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Approve City Council Minutes dated May 13, 2019 Section CONSENT AGENDA Item No: D.1. Prepared By Nann Opheim, City Recorder File No: PROPOSED MOTION “The City Council approves the City Council minutes dated May 13, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: City Council Summary Minutes dated May 13, 2019 City Council Verbatim Minutes dated May 13, 2019 City Council Work Session Minutes dated May 13, 2019 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES MAY 13, 2019 Mayor for the Day winner Emme Rouse called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Jason Wedel, Greg Sticha, and Todd Hoffman EMME ROUSE, MAYOR FOR A DAY ESSAY CONTEST WINNER. Mayor Ryan read the letter submitted by Emme Rouse and congratulated her as the winner of Mayor for a Day essay contest. PUBLIC ANNOUNCEMENTS: None CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated April 22, 2019 2. Approve Temporary On-Sale Liquor License, July 3 & 4, The Rotary Club of Chanhassen 3. Ordinance 641: Amendments to Chanhassen City Code 4. Resolution #2019-22: Approve Quote for Creekwood Drive Emergency Road Repair 5. Resolution #2019-23: Authorization to Submit Offers for Purchase of Right-of-Way Associated with CSAH 101 Project 6. Approve Joint Powers Agreement with Carver County for Flashing Yellow Arrow Project All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. City Council Summary – May 13, 2019 2 PUBLIC HEARING: LAKE DRIVE EAST STREET IMPROVEMENT PROJECT – APPROVE ASSESSMENT ROLL AND AWARD CONTRACT. Jason Wedel presented the staff report on this item. Councilman Campion asked for clarification of the sidewalk being extended on Dakota Avenue into the neighborhood to the south and how the OCI of 58 and 59 compares to other roads in Chanhassen. Mayor Ryan asked for clarification on why the bid came in above the engineer’s estimate before opening the public hearing. Mary Stumpfl, 8027 Cheyenne stated she was pleased with the flashing stop signs but still had concerns with the 3 way stop and residents being able to get out of their neighborhood. Lynn Pilgrim, 8026 Dakota Avenue liked the flashing stop lights but didn’t see the need for the sidewalk. Connie Hatton, 8018 Erie Avenue asked for clarification of the sidewalk and the funding source. Councilman Campion moved, Councilwoman Coleman seconded to close the public hearing. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The public hearing was closed. Resolution #2019-24: Councilman Campion moved, Councilwoman Coleman seconded that the City Council adopts a resolution accepting the bids and awarding the contract for the Lake Drive East Street Improvement Project No. 18-02 to GMH Asphalt Corporation in the amount of $870,495.57 with the option of hydro seeding instead of sod. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Resolution #2019-25: Councilman Campion moved, Councilwoman Coleman seconded that the City Council adopts a resolution adopting the assessment roll for the Lake Drive East Street Improvement Project No. 18-02. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. None. ADMINSTRATIVE PRESENTATIONS. Todd Gerhardt noted in order to accommodate the arrival of Baby Coleman the utility rate discussion will be moved up to the last meeting in September and extended his appreciation to the Mayor and the Public Works Director for recognizing the public works employees for their work during the past difficult winter. Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:50 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING MAY 13, 2019 Mayor for the Day winner Emme Rouse called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Jason Wedel, and Todd Hoffman EMME ROUSE, MAYOR FOR A DAY ESSAY CONTEST WINNER. Mayor Ryan: Good evening everybody. I am very excited as we start this evening because we have another mayor in the council chambers. Mayor Emme Rouse is here today as she called the meeting to order. At the beginning of March we sent a message to all fourth and fifth grade students to write us a letter of what it would mean to be mayor for a day and so we got lots and lots of letters from people, from fourth and fifth graders. Tons of great ideas. A lot of your classmates wrote letters and we really appreciate all of the letters and ideas. We had letters about picking up trash. We had letters about saying thank you to the employees. About growing more food for people and Emme wrote, oh and we had one of your classmates said that he thought we should have pork night day right so he wanted a pork night day but we read all the letters and we passed them around to different people at City Hall and they voted and Mayor Emme was the winner so we were so excited. So I wanted to read what Emme wrote. So I wanted to read you the letter that she wrote. She wrote Dear Mayor Ryan. My name is Emme Rouse and I live in Chanhassen. I’m a fourth grader at Bluff Creek Elementary. I want to be mayor for a day because I think I’m a good leader. I never give up on myself or others. I try to encourage others to do their best and to be kind. I always try my hardest in school. I want to change the world just like you. If I was mayor for a day I would help people in need. I would tell people to pick up their trash. I would find a way to make homes for homeless people and my mom tells to sprinkle joy every day at school. This is what I would try to do if I was mayor for a day. If you pick me I would be honored to work with you. Sincerely, Emme Rouse. Another round of applause. And so when we read that and there were like I said there were so many great ideas but the one thing that made a couple people cry and really touched the hearts of many is the fact that every day you wake up and you go to school and you sprinkle joy because what person doesn’t need a little joy sprinkled on them. And so Mayor Emme I want to say thank you for sprinkling joy into my life. Into the council chambers and to everybody that’s watching here at home and we think that you are a great mayor. You are a great student at Bluff Creek and I’m so happy to have a new friend Mayor Emme. Congratulations. And City Council wanted to give these flowers to you and would the council mind coming down for a picture with Emme? That’d be great. Then you can shake all the council members hands since you’re mayor. Another round Chanhassen City Council – May 13, 2019 2 of applause for Emme. Mayor Emme don’t forget your name tag. Again congratulations Mayor Emme. We’re happy that you were here tonight and thank you for being so much fun. I enjoyed going to your classroom and meeting your classmates. Thank you to Assistant Manager Chelsea Petersen for helping organize this as well so a lot of work went into it and we appreciate everybody’s participation. PUBLIC ANNOUNCEMENTS: None CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated April 22, 2019 2. Approve Temporary On-Sale Liquor License, July 3 & 4, The Rotary Club of Chanhassen 3. Ordinance 641: Amendments to Chanhassen City Code 4. Resolution #2019-22: Approve Quote for Creekwood Drive Emergency Road Repair 5. Resolution #2019-23: Authorization to Submit Offers for Purchase of Right-of-Way Associated with CSAH 101 Project 6. Approve Joint Powers Agreement with Carver County for Flashing Yellow Arrow Project All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. PUBLIC HEARING: LAKE DRIVE EAST STREET IMPROVEMENT PROJECT – APPROVE ASSESSMENT ROLL AND AWARD CONTRACT. Mayor Ryan: I’m not sure who’s going to take that? Mr. Wedel. Jason Wedel: Thank you Mayor, members of the council. So tonight the council is being asked to hold the assessment hearing and to consider award of the contract for the Lake Drive East street improvement project. Project is located just south of Highway 5. Dell Road on the east side and it goes west just across Dakota Avenue to the basically the westerly property line of the Starbucks. And it also includes the portion of Dakota Avenue north of Lake up between Highway 5 and Lake Drive. Lake Drive East and Dakota Avenue are municipal state aid streets. Lake Drive East was constructed in 1991 and Dakota Avenue was constructed in 1986. T he Chanhassen City Council – May 13, 2019 3 project areas that were selected for replacement this year were done using our pavement condition index. Each year we inspect a third of the city’s streets and based on those inspections and ratings all of our street segments are rated on a scale of 0 to 100. 100 being the best and 0 being the worst. Based on that these streets were selected for reconstruction in 2019. The index numbers for Lake Drive East were 58 and 59 if you’re east or west of Dakota and Dakota Avenue itself was a 73. So when a street is typically within a range of 50 to 74 that’s when it’s an ideal candidate for a mill and overlay project. If it gets below a 50 than usually the pavement’s degraded to such a point that it’s no longer feasible to do a mill and overlay and you’re doing a full reconstruction project which is much more expensive. So here’s a couple of photos of the current condition. We’ve got Lake Drive west of Dakota Avenue and Lake Drive east of Dakota Avenue. You can see that they’ve been patched, overlaid, chip sealed multiple times and these streets are to the point now where mill and overlay is necessary. Similarly on Dakota Avenue you can see the multiple patches and previous year’s chip seals and again these are streets that are in need of an overlay. What is proposed for both of those streets is we’re going to mill off the top 3 inches of bituminous from the whole width of the street from curb to curb. They’ll mill off the top 3 inches and then they’ll come back and pave 3 inches of new bituminous. With this project, when we’re doing a street project we do look at the utilities that are beneath the street because it’s an opportune time to replace any sanitary sewer or watermain that need to be done while the street is torn up and in this slide we, we’re looking at the watermain on Dakota Avenue in front of McDonalds basically between Highway 5 and Lake. It’s older cast iron pipe which tends to corrode more easily and that’s the type of pipe where we have watermain breaks and so since we’re doing the street project this was the right time to replace that old cast iron watermain and replace it with new PVC or plastic watermain which is not going to corrode or cause watermain breaks in the future. So that is part of this project. In addition there is a section of watermain that actually crosses underneath Highway 5 that’s also cast iron. We’re actually going to abandon that section of watermain in place. We’re just going to cut it off an they blow it full of sand and they leave it. We don’t need that leg of watermain for our watermain system. We can maintain our pressures and our fire flows without it but having that old cast iron pipe underneath Highway 5 it’s a liability if that were to ever spring a leak or have a break. Now we’re dealing with closures of Highway 5 to make any repairs so now is the right time to abandon that as well. In regard to the sanitary sewer there isn’t a lot of improvements that are associated with this project. We will be replacing all the adjustment rings so when a manhole is raised to the surface of the road there’s adjustment rings that they use to bring it up to the level surface with the road. Those rings have mortar between them and sometimes as they age and get older that mortar cracks and crumbles and water can infiltrate into there and that’s where we get inflow and infiltration which in Chanhassen we know has been an issue over the years with our Met Council and the rates we pay for our sanitary sewer charges so we’ll take this opportunity to replace those rings. And then they put a seal around the outside of the ring. It’s a rubber membrane to prevent any of that water infiltrating into the sanitary sewer manholes so we will be doing that on all of the manholes within this project area. Storm sewer. There are a number of failing structures. We also are, we’re going to be replacing some adjustment rings on the storm sewer and we are also adding PVC draintile behind the curb lines in areas where we know we’ve got ground water issues. And when we’ve got ground water that Chanhassen City Council – May 13, 2019 4 seeps and gets into the road subgrade. If you don’t pick it up with draintile and drain it away that will cause the road to get mushy and then basically the road will fail sooner. By adding the draintile it improves the drainage in that area and helps the road last longer. There were a number of items that were raised during the feasibility study that mainly revolves around vehicle accidents and pedestrian safety at the intersection of Lake and Dakota. When we had a couple of neighborhood meetings we heard from a number of residents who live in the neighborhood just to the south on Dakota and the concerns were for pedestrians trying to get across that intersection. There were concerns with people or vehicles not stopping at the stop signs because right now there’s currently stop conditions on Lake Drive on the east and the west. There’s nothing coming up of Highway 5 south on Dakota and there’s nothing stopping you going north on Dakota through that intersection so that was an issue that was raised. And there’s also no pedestrian access from the neighborhood to the south to get up to the Starbucks and McDonalds without walking on the street. There’s no sidewalk in that area so those were some of the things that were raised during the neighborhood meeting that we tried to address and incorporate into this project. So on this drawing you can see some of the things that we did to try to address those concerns. The red that’s shown here where my cursor is is the extension of the concrete median on Dakota. We’re bringing it now all the way to Lake Drive. What that does is create a refuge in the middle of the intersections for pedestrians trying to travel east/west across Lake Drive. It gives you a spot to stop and protect you. We’re also adding a pedestrian crossing going north/south on Dakota Avenue and we included sidewalk from that pedestrian crossing south all the way down to the residential neighborhood. And then lastly we added a third stop sign so we’ll have a three way stop condition if the project moves forward as proposed this evening. So we’d have stops on both legs of Lake and the northbound direction of Dakota. We couldn’t add a stop sign for southbound because being so close to Highway 5 if cars stacking up waiting to get through that stop sign they could back up in theory all the way up into Highway 5 and that was a traffic concern so that needed to stay open but we did have 3 stop signs now. So this is a photo of Dakota Avenue facing north looking towards Lake Drive and you can see Starbucks on the left and McDonalds on the right and you can see there’s no place for pedestrians to access and get up to those establishments apart from walking in the street and in the winter especially when you’ve got snow banks the roads just get that much narrower and it’s a dangerous situation for pedestrians to try to walk and travel amongst the vehicles that are also using the road. So we put bids together. We had our bid opening on April 12th. We received 3 bids. The engineer’s estimate for this project was $774,371.85. The low bid came in higher at $870,495.57. But all bids were pretty consistent. They all included the bid alternate number one which was adding the sidewalk from the intersection south into the neighborhood and so staff is still recommending that the council consider moving forward with the low bid as shown. So the City’s assessment policy is that we assess 40 percent of the street cost to the adjacent benefiting properties and the City pays 60 percent of the street cost so based on that low bid the assessed portion of the project cost is $193,298.71. This project area is proposed to be assessed on an acreage basis because it’s an industrial, commercial industrial area and the lot sizes vary quite a bit so to do it on a front foot or per unit basis didn’t really seem applicable so the area method was what was chosen to levy assessments most evenly I should say across all the properties. The terms of the assessments would be over an 8 year period and the interest rate would be 7 ½ percent per the Chanhassen City Council – May 13, 2019 5 City’s assessment policy which is the prime rate as of today plus 2 percent. So how this project is proposed to be funded. We are using state aid funds so it’s MSA the first $692,000. Our revolving assessment street fund which is the $193,000 and that’s the portion that’s being assessed so in essence the City’s fronting that cost but it’s getting repaid through the assessments we’re collecting from the business in that project. Our water and storm water funds are also being utilized slightly for the watermain that I mentioned earlier that we’re replacing on Dakota Avenue and then the stormwater is for just the minor catch basin and storm sewer improvements. So how that compares to what we had in our capital improvement plan last year. When we put the CIP together we basically had $700,000 in state aid funds and $350,000 coming from the revolving assessment fund for a total budget of $1,050,000. So based on our actual cost this evening we’re actually below what we have in our CIP even though we’re above the engineer’s estimate. The engineer’s estimate was based on the construction plan. The CIP was put together last year before we had plans so it was a little higher level cost estimate. We didn’t anticipate the watermain repairs. Last year when we were putting the CIP together because we hadn’t gotten into the nuts and bolts and the due diligence of the project and didn’t know that there was old cast iron pipe in Dakota Avenue that needed to be replaced so that’s why we didn’t have anything budgeted in the CIP coming out of the watermain fund. So where are we at in the schedule? There was a neighborhood meeting that was held, the first one on November 8th. City Council authorized plans and specs on December 10th. The plans were approved and the advertisement for bids was ordered on February 25th. The bids were open on March 21st. We had another neighborhood meeting on May 1st to present the bids and here we are this evening holding the assessment hearing and asking the council to consider awarding the contract. If this project moves forward this evening construction would start in July and be substantially complete in September. And with that I’ll take any questions. Todd Gerhardt: Mayor, council. Jason can you go through the stop sign and how they’re illuminated. I think that was a key element with the neighborhoods so they understand they’re not just regular plain stop signs. Jason Wedel: Yep thank you. So these 3 stop signs as bid included the flashing lights that circle the stop signs. They are, they have an actual radar in them so they’re not flashing 24 hours a day, 7 days a week. They only flash when cars are approaching so they’ll detect a car and then they start flashing. That’s to help draw attention to the drivers so that they notice that the stop signs are there. That was something that was asked for by the residents that live in the neighborhood to the south on Dakota Avenue so we did include that in the bids and that cost is included in the total project funding that I discussed this evening. Mayor Ryan: Perfect. Thank you. Before I open the pubic hearing do any council members have any questions? Councilman Campion: I have a couple questions. Mayor Ryan: Councilman Campion. Chanhassen City Council – May 13, 2019 6 Councilman Campion: So in the image shown on the screen right now the sidewalk that extends down on Dakota into the neighborhood it says potential future sidewalk so is that included in the $870K? Jason Wedel: Yes Councilmember Campion, yes. That sidewalk was the bid alternate number one so those dollar figures that I presented included that bid alternate. Councilman Campion: Okay. What else? Todd Gerhardt: Did you show that in the slides…? Jason Wedel: So here if you see the line number one GMH Asphalt Corporation they were the low bidder. They had the base bid of $853,000 plus the bid alternate of $16,700 for that sidewalk bringing the total bid to the $870,000. Councilman Campion: Okay. And then one other question is, how would you say that the OCI of the stretch, the 58, 59, how does that compare to other roads in Chanhassen? Jason Wedel: We have a variety of roads in different states of disrepair. We have, we actually just updated our map and I think we’ve got about 20 miles that are in the 0 to 50 range and then we’ve got another 20 or so that are in the 50 to 74 range. So what we try to do every year is balance doing some reconstructions which are typically at our state aid, or not our state aid but our total recon’s like we’re doing Orchard Lane this year for example. That’s a complete recon because those streets are at the point where they can’t be milled and overlaid. But then we also try to do maintenance. This is more of a maintenance where we’re trying to do some mill and overlay so we can catch these streets before they get too far gone. Councilman Campion: Okay. Jason Wedel: I don’t know if that answers your question. Councilman Campion: It does. Jason Wedel: Okay. Todd Gerhardt: Mayor, council. Jason can you bring up the OCI’s in that Dakota and you may see the numbers fairly high. The 73 on Dakota. That has been patched over the last 5 years. It’s potholed. I think the neighbors would agree with me on that, that it was in pretty poor disarray over the last 5 years so that’s the reason it had such a high OCI ranking at 73. Just when you go in and fill potholes in a roadway that will increase your OCI number because there’s no potholes and, but it’s still not uniform.\ Chanhassen City Council – May 13, 2019 7 Jason Wedel: Yeah it was interesting to note on, we did pavement borings on all these streets prior to the project being done and Dakota Avenue the pavement thickness is I think around 16 inches thick. It’s just because it’s been added onto so many times over the years as part of maintenance to keep it going. Whereas Lake Drive has like 8 inches of bituminous on it. Mayor Ryan: I have one, are you don’t Councilman Campion? Councilman Campion: For now yes. Mayor Ryan: Okay. Just a couple questions. Could you go back to your funding slide please? Perfect. And I know we spoke a little bit about it but, and I appreciate you putting this slide in here because based on when we read the staff report and then we talk about that it was you know it came in $96,000 over what was estimated. You know we talked about why did it come in higher and we, and it was the increase of signs from what we thought it was going to be and that additional sidewalk and then sod and through your neighborhood conversations I know that both the flashing signs are very important to that neighborhood. Having that sidewalk to keep people off the street and safe is very important to that neighborhood. But one of the things that you brought up was the sodding along Lake Drive East. Could you talk about that a little bit and then the potential savings if you go a different route versus sodding? Jason Wedel: Yeah, thank you Mayor Ryan. Included in the bid package for doing the restorations. Whenever we’re doing curb replacement or sidewalk replacement it ends up impacting the grass in that area so we replace it. When we put the bid package together we only included sod as an option. As it turns out the unit price for sod was really high with this particular project and so one of the things we would like to do is go back and work with our contractor if the contract gets awarded this evening and look at hydro seeding as an option. It’s primarily a commercial industrial area and so sod and having that finished green lawn right away is sometimes more important for residents and their homes in their residential areas and their lawns but in a commercial area seeding can work actually better long term because it doesn’t require as much watering and maintenance and it can be a lot less expensive so there might be, looking at the bids an opportunity to save $20,000 to $30,000 if we can work something out with our contractor and go with seeding rather than sod. Mayor Ryan: And so with that are you pursuing that avenue or? Jason Wedel: Yes. Mayor Ryan: Okay. Or do we need to make a recommendation to do that? As part of the motion or. Todd Gerhardt: You can. Chanhassen City Council – May 13, 2019 8 Mayor Ryan: Okay. Okay. Well we can come back to that. Thank you for answering those questions. Again any further questions from council? Alright with that I hereby open the public hearing. Please step forward and state your name and address for the record. Mary Stumpfl: Hello, my name is Mary Stumpfl and I live at 8027 Cheyenne. Mayor Ryan: Mary would you spell your last name please? Mary Stumpfl: S-t-u-m-p as in Peter, f as in Frank, l as in Larry. Mayor Ryan: Thank you. Mary Stumpfl: And I am one of the residents who had my car totaled in that intersection so I’m pleased about getting the stop lights with the flashing lights. However I do have some concerns about the 3 way stop because I’m afraid we are never going to get out of the neighborhood because they pull out all the time ahead of us. I mean when we drive out we have one foot on the brake and one foot, or one hand on the horn because that’s kind of the way it is and they’re coming from McDonald’s or they’re coming from Starbucks and they always feel that they have the right-of-way and I don’t think a 3 way stop is going to make any difference. That’s just my opinion but I think it’s going to be much more confusing for everybody and it’s already confusing enough. Mayor Ryan: Okay. Mr. Wedel do you want to comment on that? Jason Wedel: Yeah unfortunately we couldn’t make it an all way stop. I mentioned earlier in my presentation. Mary Stumpfl: Oh I know that. I know that. That would be really, that would be worst but I’m just saying. Jason Wedel: So I mean ultimately if there’s an enforcement issue I mean we can involve the sheriff’s department and monitor the situation. Ask for some assistance there if there is an ongoing issue with people not adhering to the stop signs and that’s something we could certainly ask of them especially once this project is completed and up and running. Maybe they could stop by and monitor it to make sure that people are following the signs as they’re supposed to. Mary Stumpfl: Sometimes that’s helpful and sometimes it’s not helpful. Jason Wedel: Yeah. Mary Stumpfl: It just kind of depends but people are really creatures of habit and they are, they have their breakfast or their coffee and they’re going and we’re kind of second class citizens coming out of the neighborhood so I’m thinking, you know and even with the sign that says Chanhassen City Council – May 13, 2019 9 cross traffic doesn’t stop I think the flashing stop signs would at least catch their eyes so that they would know that they have to stop for us. Jason Wedel: Yep. And so the plans tonight do include the flashing. Mary Stumpfl: Yes. Jason Wedel: Stop signs so we’re. Mary Stumpfl: Yeah I’m just saying I don’t know, that’s only my personal opinion however that I’m afraid it’s just going to be very confusing for everybody because people don’t like to, they don’t like to take turns. That’s what I’m afraid of. Jason Wedel: Well and once these improvements are in we will certainly monitor it and see how things are functioning and if there’s other things we can change or modify after it’s installed we will continue to watch it. Mary Stumpfl: Okay well I just wanted to voice my opinion to the council. Thank you. Mayor Ryan: Great, thank you appreciate it. Anybody else that would like to step forward? Lynn Pilgrim: My name is Lynn Pilgrim. I live at 8026 Dakota Avenue and as you all are aware I’ve been very active in this whole thing and I really appreciate all the hard work that the city engineer and the whole department has done. You’ve really worked hard on it and you’ve been very cooperative. I like the idea of course of the flashing lights. I’ve been pushing for that. I truthfully the sidewalk is really iffy. I’m one of the people who walks all the time and I walk across the bridge and everything else and the sidewalk, we walk on the streets in the whole neighborhood so we’re very use to that and the streets narrower. Dakota Avenue is narrower once you get into the neighborhood versus the other side of Lake Drive. And the pictures don’t really show that in the winter time not as many people walk there but I’m, I think if anything needed to be cut I’d cut the sidewalk is what I’m saying. That would be my one feeling because I can see that the sidewalk is not a top priority for everybody in the neighborhood. My other worry with the sidewalk is it’s in front of a, it’s the side of a rental property and knowing what’s happening with rental properties and everything I’m afraid of maintenance in the winter time. Who’s going to shovel it? Who’s going to maintain it? That’s a big worry and what’s going to happen? Is it going to become the City’s responsibility? Are you going to expect the rental people to do it? Or the owner of the property? All those are questions I’ve got on that. That’s one of the reasons I’m worrying. A sidewalk that’s only one property long doesn’t make sense to me and that’s all it is. It’s just one building so that’s my question. Okay, thank you. Mayor Ryan: Thank you, appreciate it. Hello welcome. Chanhassen City Council – May 13, 2019 10 Connie Hatton: Hi. Connie Hatton. H-a-t-t-o-n. I live at 8018 Erie Avenue so I kind of, I have to go on Dakota and then the next right is Erie. That was one question. I’m like how long is the sidewalk so it’s just going to go to Erie Avenue? Is that how I’m understanding it? On both sides of the street or just one side? Jason Wedel: Just one side. Connie Hatton: One side, okay. My other question is who’s funding this? Am I funding something? I just got done paying for the road and sewer and all that like 10 years ago and I’m barely getting done with that so am I paying for this again? Oh okay. That’s what I was a little worried about like I just get done with one and got to pay another. Okay. Okay that’s all I was wondering and then are they going to kind of fix the little dip in Erie? Or in Dakota Avenue. You go through as you’re heading, well either way. You can be moving along and all of a sudden there’s like a little dip. Jason Wedel: I’m not sure exactly which spot you’re referring to. Is it north of Lake or is it? Connie Hatton: It’s on Dakota Avenue and just as you’re like heading into the, I notice it more when you’re heading into the, into the neighborhood because you’re going obviously a little faster because you don’t have to stop and then because of all the construction and when they had the pipes burst and all that they redid it but they always left the big dip in there. Jason Wedel: So this project doesn’t go south of. Connie Hatton: It doesn’t okay. That’s what I wasn’t sure. I didn’t know if it did. Okay that’s all. I just was wondering who was funding it. Mayor Ryan: Thank you. Anybody else that would like to come forward? Todd Gerhardt: Mayor, council we’ll check into the dip and if it’s a watermain break that occurred over the last 2 years you’ll get some settling and we’ll check on that to make sure it’s smooth. Connie Hatton: And I don’t know if it’s 2 years but. Todd Gerhardt: Less than 2 years or more than 2 years? Connie Hatton: Okay I’m trying to remember but I don’t. Todd Gerhardt: We’ll check into it no matter what. Connie Hatton: No bigge I just was wondering if they were repairing the road today since they’re not going that far. Chanhassen City Council – May 13, 2019 11 Mayor Ryan: Alright thank you. Thank you Mr. Gerhardt. No, not coming forward? Audience: No… Mayor Ryan: Perfect. Alright with nobody further coming forward could I get a motion to close the public hearing. Councilman Campion: So moved. Mayor Ryan: Is there a second? Councilwoman Coleman: Second. Councilman Campion moved, Councilwoman Coleman seconded to close the public hearing. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The public hearing was closed. Mayor Ryan: That motion passes 5-0 and the public hearing is now closed. And we’ll bring it back to council for questions, comments and action. Council any questions? Todd Gerhardt: I think he raised his hand. Mayor Ryan: Who did? Oh. I have a couple follow up questions. I know the bid alternative for the sidewalk, you know we went back and forth and that’s really how it became the bid alternative versus part, initially it was part of the project. When you went to the neighborhood meetings or when Mr. Oehme went to the neighborhood meetings was it an overwhelming response in favor of the sidewalk or was that a recommendation from staff that one was needed? I know we’ve gone back and forth so I’m trying to get a little bit of clarification on that. Jason Wedel: Yeah Mayor Ryan, members of the council. The first neighborhood meeting I think there was roughly maybe 20 some people there and I think there were some people there that were asking for the sidewalk. Not everyone. And then the second neighborhood meeting we just had which was a few weeks ago we had 2 residents there so, so haven’t had a ton of input from the neighborhood but on this drawing that I have up on the screen having the crosswalk that runs north/south there crossing Lake on the west side of Dakota, if you didn’t have that sidewalk it’d be basically kind of crosswalk to nowhere. So the thought was by adding that sidewalk it at least gets any resident or pedestrian in the area down to the area where the street is more local and away from the busier intersection and not having to walk on the street. So that was the rationale for it. Mayor Ryan: Okay. Chanhassen City Council – May 13, 2019 12 Jason Wedel: And we’ve got plenty of right-of-way so there’s room behind the curb to construct the sidewalk without getting any easements or any right-of-way from the property owner. We do know that it is a rental. We did speak with the owner of the property and he was on board with having a sidewalk constructed there. Mayor Ryan: Okay. And in terms of construction plans and road closures and your timing for that or how that’s going to look for both not only the neighborhoods obviously with that intersection but impact any of those businesses and offices. Jason Wedel: Yeah Mayor Ryan, members of the council. So Dakota Avenue will be closed for a portion of this project especially when we’re doing that watermain work that I referred to earlier so between Highway 5 and Lake, Dakota Avenue will need to be closed for a couple of weeks and traffic will be detoured either to Dell on the one side or down the other way. I’m blanking on the other street name to the west but it would be basically. Mayor Ryan: Great Plains? Jason Wedel: Yeah Great Plains, thank you. One way or the other while that is closed. Mayor Ryan: Okay. Jason Wedel: So Lake Drive would remain open during that so you’ll still be able to travel along Lake while Dakota is closed between 5 and Lake so you’ll still be able to access McDonalds and the Starbucks while that closure is occurring. Mayor Ryan: And businesses are obviously made aware of this project. Are they also, have they been made aware of the road closure? Jason Wedel: Yes. Mayor Ryan: Okay. Jason Wedel: And we will also work with them to provide maps. Sometimes if they have a copy of the maps that they can have in their stores that they can hand out to patrons or whoever that we can show the detour route, we will provide them as well. Mayor Ryan: Okay. Okay, and then on Lake Drive East it will just be down to one lake or you’ll just be working through? Jason Wedel: Yeah they will do that under traffic so they’ll shift traffic to one side while they work on the other side Chanhassen City Council – May 13, 2019 13 Mayor Ryan: Perfect. Thank you. I appreciate answering those questions. So I think the two things that remain in terms of discussion amongst council are one, keeping the sidewalk in as was included in with the Bid Alternative Number 1 for just over the $16,000 or as well as the discussion on should we include sodding or ask for a bid for hydro seeding. Any thoughts from council? Anybody? Alright well I. Councilwoman Tjornhom: Well if no one else is going to I’ll chime in. Mayor Ryan: Okay. Councilwoman Tjornhom: I think I’m in favor of the sidewalk. I think in our work session when we went through the trail plans you know we discussed the fact that if the equipment’s there everything is set up it’s the time to do it and so I think that for safety reasons it’s just a good idea and I am definitely for negotiating with the contractor for hydro seeding. Mayor Ryan: Great, thank you. Any other comments or a motion? Councilman Campion: I agree with both points. I will make a motion unless there are any other comments. Mayor Ryan: Go ahead Mr. Campion. Could anybody put the motion on the screen if you have it? Add the hydro seeding. Councilman Campion: Alright, the City Council adopts a resolution accepting the bids and awards for the contract for the Lake Drive East street improvements Project Number 18-02 to GMH Asphalt Inc. in the amount of $870,495.57. The City Council adopts a resolution adopting the assessment roll for the Lake Drive East street improvements Project Number 18-02. And explores the option of hydro seeding instead of the sod. Mayor Ryan: Do we have a valid motion? Roger Knutson: Yes. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Coleman: Second. Resolution #2019-24: Councilman Campion moved, Councilwoman Coleman seconded that the City Council adopts a resolution accepting the bids and awarding the contract for the Lake Drive East Street Improvement Project No. 18-02 to GMH Asphalt Corporation in the amount of $870,495.57 with the option of hydro seeding instead of sod. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Chanhassen City Council – May 13, 2019 14 Resolution #2019-25: Councilman Campion moved, Councilwoman Coleman seconded that the City Council adopts a resolution adopting the assessment roll for the Lake Drive East Street Improvement Project No. 18-02. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Ryan: That motion carries 5-0. COUNCIL PRESENTATIONS. None. ADMINSTRATIVE PRESENTATIONS. Todd Gerhardt: Just in the correspondence discussion. We are trying to accommodate for Baby Coleman and we’re going to try to move up our utility rate study in the last meeting in September so we can have that discussion before Baby Coleman arrives. Councilwoman Coleman: Hopefully Baby Coleman cooperates with this new schedule. Todd Gerhardt: I’m sure he will. Or her. Councilwoman Coleman: It’s a he. Mayor Ryan: Alright so you’ll make that change to the schedule. Todd Gerhardt: Yeah and I want to extend my appreciation to the Mayor and the Public Works Director for recognizing our public works employees for the difficult winter they had this year. They went out and thanked them personally and showed a lot of appreciation for their efforts this past winter and food is always a bonus when you meet with those individuals so I know they appreciated it and I heard a lot of positive comments so thank you. Mayor Ryan: Great, thank you. Anything else Mr. Gerhardt? Todd Gerhardt: That’s it. Mayor Ryan: Alright. We’re going to do this on the fly but Mayor Emme come back up to the council. I know we didn’t plan this but I know you can do this. Todd Gerhardt: She’s on overtime now. Mayor Emme Rouse: May I have a motion to adjourn? Councilman Campion: So moved. Mayor Emme Rouse: Is there a second? Chanhassen City Council – May 13, 2019 15 Councilwoman Coleman: Second. Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:50 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL WORK SESSION MAY 13, 2019 Mayor Ryan called the work session to order at 5:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Jason Wedel, Greg Sticha, and Todd Hoffman KEY FINANCIAL STRATEGY: ADDRESS TRAIL GAPS AND TRAIL CROSSING SAFETY ISSUES. Todd Hoffman provided background information on how the Comprehensive Trail Plan was initiated in the 1970’s and currently where trail gaps and trail crossing safety issues are located. Mayor Ryan asked for clarification of trail gaps identified in the Park Master Plan. Todd Hoffman noted trail gap projects are categorized by short term, long term and combined with future street projects before reviewing individual trail projects. Jason Wedel discussed trail crossing safety concern locations and challenges addressing those concerns. Councilwoman Tjornhom asked about the use of flashing lights at pedestrian crossings, criteria used to determine when flashing lights are used and funding sources. Todd Gerhardt discussed safety measures used in the Lake Drive East/Dakota Avenue intersection improvement project. Todd Hoffman continue with discussion of trail crossing safety concern locations, safety initiatives and partnership opportunities. Mayor Ryan asked for clarification of the downtown vision study related to pedestrian safety in the downtown area and discussed different colored crosswalks used by other cities. KEY FINANCIAL STRATEGY: ESTABLISH AN ECONOMIC DEVELOPMENT ADVISORY COMMISSION. Todd Gerhardt provided background information on this item, how this commission would operate and outlined the possible work plan and rules to be used by the Economic Development Commission which would have 7 members made up of residents, business owners, and council member. Mayor Ryan explained that this commission would be a recommending body to the City Council and a liaison to downtown businesses. Todd Gerhardt explained that Greg Sticha would be the staff contact with assistance from Kate Aanenson, the Community Development Director. Mayor Ryan reviewed the process of setting up this commission and possible timeline. Councilwoman Coleman asked for clarification if business owners would have to be Chanhassen residents. Todd Gerhardt explained that would be decided by the council. Councilwoman Tjornhom expressed her disappointment with the ranking process for making this item a priority which she does not support and her concern with the initiation of this commission. City Council Work Session – May 13, 2019 2 She asked that creating the commission be given more time to review each item line by line, sentence by sentence to be read and thoroughly understood by council. After discussion it was decided to change the order of the agenda to discuss item 3 and then return to this item for further clarification and discussion. REVIEW PROPOSALS FOR THE SALE OF LAND LOCATED AT 195 WEST 79TH STREET. Kate Aanenson provided background information on interest in this piece of property which prompted the City putting out Request for Proposals, noting two proposals were submitted by the deadline of May 6, 2019. Todd Gerhardt reviewed what was included in the City’s Request for Proposal application. Matt and Laura Rosati with Frontier Brewing Company reviewed their vision, how the name of Frontier Brewing Company and logo was established, discussion of their background, explained that Tammy Magney is the architect working on the design, site plan layout, possible activities and events, private room for meetings and parties, and their desire to make this operation family friendly. Matt Rosati continued discussing financial models, and their research of other breweries. Councilwoman Coleman asked about names using Chanhassen. Mayor Ryan asked where Frontier Brewing Company is in the financial process. Councilman Campion asked about the timeline for opening the brewery. Jillian Link with Big Bear Brewco discussed their vision for this property being a brewery and winery with an emphasis on being family and dog friendly, the history of beer making, and the history of how they came up with their business plan. Nate Bergeland discussed their vision, information included in their RFP, how they chose this piece of property, site plan design, introduced Mark Laufenburger with Bell Bank, and architect Brian Grafton, possible educational opportunities, background on grapes being used to make wine, people involved with their team and proposed floorplan. Mayor Ryan asked about financing and timeline for opening. Councilman McDonald asked if the City will do a traffic study with development of this site. Councilman Campion asked for clarification of the “I Pour It” system. Todd Gerhardt stated staff will be in contact with the applicants once council has made a decision. Mayor Ryan recessed the work session at 7:00 p.m. It was reconvened at 7:55 p.m. CONTINUATION OF KEY FINANCIAL STRATEGY: ESTABLISH AN ECONOMIC DEVELOPMENT ADVISORY COMMISSION. Councilman McDonald explained why he does not see a reason for establishing an Economic Development Commission and does not see the need to go line by line since it will decided with a 3-2 vote. Mayor Ryan explained the work done by staff and the purpose for establishing an economic development advisory commission, explained that the Planning Commission has become a reactionary commission and the need for a commission to create an economic plan for growth and development of the city. Councilman McDonald reiterated that he does not see the need for establishing this commission. Mayor Ryan asked if Councilwoman Tjornhom still wanted to review this document line by line and encouraged all council members to participate in City Council Work Session – May 13, 2019 3 the process no matter the outcome of the vote. She suggested bringing the item back at a future meeting giving council members a chance to talk with city staff. Councilwoman Coleman stated she was in favor of the document with clarification of business owners and setting terms. Councilman Campion stated he was supportive of the document as presented to address concerns raised in the Downtown Vision Plan with the change that business owners should have been in Chanhassen for at least 2 years. Mayor Ryan explained how the council will proceed with establishing the role of the Economic Development Advisory Commission. She encouraged council members to share comments or questions with Todd Gerhardt. CONTINUATION OF REVIEW OF PROPOSALS FOR THE SALE OF LAND LOCATED AT 195 WEST 79TH STREET. Mayor Ryan asked if staff was looking for council feedback on this item. Todd Gerhardt explained staff would prefer a decision at this time so the applicants could begin the site plan review process and would continue working with the other applicant to see if another site could fit their needs. After discussion it was the consensus of council members to support Frontier Brewing Company because of it’s family friendly feel and local residents wanting to retain the small town focus on Chanhassen. Councilman McDonald and Mayor Ryan expressed concern with the financial situation associated with Frontier Brewery Company. Todd Gerhardt discussed the selling price of $460,000 for the property and funding options. Mayor Ryan asked if staff could express the council’s concern with the financial situation associated with Frontier. Todd Gerhardt explained that regardless of which applicant is chosen the need to have control of owning the property. After further discussion council directed staff to contact Matt and Laura Rosati with Frontier Brewing Company with the possibility of using a Contract for Deed to purchase the property. Councilwoman Tjornhom expressed concern over setting a precedent of picking one applicant over the other. Mayor Ryan adjourned the work session at 8:25 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Receive Environmental Commission Minutes dated April 10, 2019 Section CONSENT AGENDA Item No: D.2. Prepared By Jill Sinclair, Environmental Resources Coordinator File No: PROPOSED MOTION “The City Council receives the Environmental Commission minutes dated April 10, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes 1 Chanhassen Environmental Commission (EC) Regular Meeting April 10, 2019 Members Present: Bill Chappell, Keith Butcher, Don Vasatka, Greg Hawks, Rachel Popken, Kristin Fulkerson, Jeff Harken Members Absent: Staff Present: Jill Sinclair, Environmental Resource Specialist; Minutes: March minutes were approved. Elect Chair and Vice-Chair: The commissioners nominated Keith for Chair and Don for Vice-Chair. It was approved unanimously. Joint Council meeting review: Commissioners reported that the meeting went quickly. Keith reviewed what the commission had done over the previous year and what is on the work plan for this year. The mayor said she would like the council to receive minutes from the commission. Jill and Todd G will arrange that. July 3 Trade Fair planning: The theme will be Energy Efficiency. Commissioners discussed whether or not to have an EE expert there to help answer questions. Keith said he could ask someone from the Center for Energy and Environment. He said he also had LED light sample and Energy Star display posters. Rachel said a common question that they’ll probably be asked is what is the LED equivalent for the 60 watt lightbulb. CERT has a Right Light Guide. Cities have permission to print the guides for handouts. There is a template to download and we can add the city logo. Bill thought having meters on the lights would be informational to show how much less electricity is used by LED. Don said he has meters he could bring. Keith said he has a kw meter that could be used too. Kristin had an idea for the kid’s giveaway. Instead of candy, there could be light switch plates that kids could decorate with the reminder to turn lights off. Or maybe get a sticker they could put on switch plates. Keith will look to see what giveaways he may have access to. The commission requested a sign for the front of the table identifying the group that could be used year after year. Arbor Day Event planning: All commissioners will probably be available to help with Arbor Day on May 4 at Rice Marsh Lake Park. They will plan on arriving at 8:30a to help with set up. The event starts at 9a. Volunteers will be planting 19 trees. GreenStep update and documentation: Jill reported that she inputted 17 actions that the city has taken and thought the city was well over the 8 required actions to become a step 2 city. The reporting was reviewed by GreenStep and while there were 17 actions, they were only from 6 Best Management Practices and fell short of the 8 required. Jill reviewed the qualifying actions again and found a couple 2 more that the city had completed in 2 different and previously unreported Best Management Practices. The city will find out in May if it qualifies as a Step 2 city. Keith thought that if the city does receive the Step 2 designation, then commissioners would like to be a part of the city contingency that attends the recognition ceremony. Jill said she would let the commission know when she receives any information about the status. General Discussion: • Jill informed the commission that the city will be purchasing a vactor street sweeper, aka regenerative air sweeper. This equipment captures much more fine particulates and will be beneficial to the city. The city also received a grant from RPBCWD for the purchase. • Jill has received complaints from residents of and visitors to Chanhassen about the lack of recycling at some area businesses. Callers reported no recycling at Paisley Park, Spalon Montage, and Panera. Jill worked with Carver County Environmental services to contact businesses and bring them into compliance. Its state law that businesses generating 4 cu yds of waste must recycle at least 3 materials. Spalon Montage’s building Management Company and Paisley Park nearly immediately remedied the situation and are offering recycling. Panera has not yet responded. A complaint was received about Chik fil A. That will be investigated and followed up on. Keith thought that maybe recycling can be the focus topic for 2020. • Greg will be attending the Metro Environmental Commission Conference this Saturday, April 13. 40 people from 25 different communities are signed up to attend. Jill will add this to the work plan dates for April. • Greg attended the latest RPBCWD meeting. Agenda highlights are Red Rock Lake AIS program starting, Highland Lake alum treatment, some resident complaints. Meeting adjourned at 7:20 pm Minutes prepared by Jill Sinclair CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Receive Planning Commission Minutes dated April 16, 2019 Section CONSENT AGENDA Item No: D.3. Prepared By Nann Opheim, City Recorder File No: PROPOSED MOTION “The City Council receives the Planning Commission minutes dated April 16, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Planning Commission Summary Minutes dated April 16, 2019 Planning Commission Verbatim Miunutes dated April 16, 2019 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES APRIL 16, 2019 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steven Weick, Mark Randall, John Tietz, Michael McGonagill, Douglas Reeder, and Laura Skistad MEMBERS ABSENT: Mark Undestad STAFF PRESENT: Bob Generous, Senior Planner; and MacKenzie Walters, Associate Planner PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO ALLOW BOARDING KENNELS IN INDUSTRIAL OFFICE PARK DISTRICTS. MacKenzie Walters presented the staff report on this item. Commissioner Tietz asked for clarification of language regarding outdoor recreation area, fencing, and location. Commissioner Skistad asked about the minimum lot size for a kennel. Commissioner Tietz asked if staff has visited any kennels in other communities with similar ordinances. Commissioner Randall asked about the affect of this ordinance on veterinary clinics. Chairman Weick opened the public hearing. No one spoke and the public hearing was closed. After discussion the following motion was made. Reeder moved, Randall seconded that the Planning Commission table the amendment to the City Code to allow boarding kennels in Industrial Office Park Districts and bring it back with information requested by the Planning Commission. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO BRING TREE DIVERSITY STANDARDS IN LINE WITH THE 2040 COMPREHENSIVE PLAN. MacKenzie Walters presented the staff report on this item. Commissioner Tietz asked how the one tree per 1,089 square feet of cover was determined. Chairman Weick opened the public hearing. No one spoke and the public hearing was closed. McGonagill moved, Randall seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed ordinance amending Chapter 18 of the Chanhassen City Code concerning tree standards. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Planning Commission Summary – April 16, 2019 2 PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO ALLOW FOR THE DESIGNATION OF ALTERNATE FRONT YARDS. MacKenzie Walters presented the staff report on this item. Chairman Weick opened the public hearing. No one spoke and the public hearing was closed. Randall moved, Reeder seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed ordinance amending Chapter 20 of the Chanhassen City Code concerning the designation of front yards. All voted in favor and the motion carried unanimously with a vote of 6 to 0. APPROVAL OF MINUTES: Commissioner Tietz noted the Minutes of the Planning Commission meetings dated February 19, 2019, March 5, 2019, and April 2, 2019 as presented. COMMISSION PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Bob Generous provided an update on action taken by the City Council rescinding the final plat for Avienda and extending the preliminary plat to December 31, 2019. Randall moved, Reeder seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 8:05 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CHANHASSEN PLANNING COMMISSION REGULAR MEETING APRIL 16, 2019 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Mark Randall, John Tietz, Michael McGonagill, Doug Reeder, and Laura Skistad MEMBERS ABSENT: Mark Undestad STAFF PRESENT: Bob Generous, Senior Planner; and MacKenzie Walters, Associate Planner Weick: I’d like to start off thanking Commissioners Aller and Madsen for many years of really good and dedicated service to the City of Chanhassen and welcoming new planning commission members Laura Skistad as well as Doug Reeder. Tonight we have 3 code amendments to the Chanhassen City Code. These are open for public input. As a reminder the Planning Commission is a recommending body to the City Council. If you would like you can follow any of these items discussed tonight with the City Council on May 13th. Items before the Planning Commission, also as a point of review, we use the following format. We will introduce the item. Staff will make a presentation. Commissioners have an opportunity to ask questions of staff at that point. Once that is satisfied we’ll open the public hearing and accept all public input. Anyone who wishes to come forward and we will close the public hearing. Make comments and then make a motion as appropriate. So again we have 3 items tonight. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO ALLOW BOARDING KENNELS IN INDUSTRIAL OFFICE PARK DISTRICTS. Weick: The first is an amendment to the Chanhassen City Code to allow boarding, kennels in industrial office park district. MacKenzie take it away. Walters: Yep as always I will go through these somewhat quickly but feel free to ask any and all questions that you have. So boarding kennels within the industrial office park districts staff has been contacted by quite a few different entities that are interested in opening up a pet daycare business in the city. We did a review of the zoning code and there are very few areas in the city where these type of businesses can be located. Currently they are permitted as interim uses which are uses that are planned to be phased out and discontinued within the A2 and RR. These are rural single family districts. Minimum lot size 2 ½ acres designed to be residential in nature. And then also within the business fringe district which is basically a holding district we have in the southern part of the city. It’s there to allow for limited low impact commercial use until such a time as sewer and water are extended at which point the plan is for these areas to be rezoned and those uses to be phased out. So this leaves us in a position where there really is no place in Chanhassen Planning Commission – April 16, 2019 2 the city where these types of uses will be permitted long term so what staff did some research. Looked at what other cities did and then also add a business that was operating in one of our industrial and office park districts. Industrial and office park districts are districts that allow office use as well as light industrial and warehousing. That business has been in operation for 8, 10 years. Somewhere around there. Has not generated any significant complaints so staff felt that with appropriate safeguards it’s likely that these types of uses could be accommodated in the industrial and office districts. So with that understanding staff is proposing that boarding and pet kennels that are established without outdoor exercise areas as a pure internal structure be allowed as a permitted use subject to several performance standards. They would be required to have the city’s kennel license. The would need to have a mitigation plan to deal with the potential cause, noise or odor nuisances. And they would also be required to be located at least 200 feet from residential property lines and have employees on site at all time. Staff was concerned that for these businesses when they have the outdoor exercise area because there is more of a potential for them to generate noise or have larger impacts, that a conditional use might be a more appropriate method to, sorry I got tongue tied. That it may be more appropriate to classify them as conditional uses. This would allow for more oversight. Require a public hearing and a chance for the City to impose any conditions they felt necessary and that were reasonable to address the impact of this use on neighboring businesses. We propose that screening would be required. That outdoor areas would need to be 500 feet from residential property or 200 feet if they had sufficient noise mitigation. They would still be subject to the general 200 foot structure setback from residential properties. Require animal supervision when outdoors and again an employee on site at all times. So that’s the very quick rundown and I’d be happy to go into as much depth as you would like. Weick: Thank you MacKenzie. Any comments or questions at this point for MacKenzie. Reeder: MacKenzie where’s the one that’s operating now? Is that down on 101? Walters: The one that’s currently in business is the, I believe it’s Hound Dog Hotel now. They recently changed their name. It’s in the Arboretum Business Park. The one that you’re thinking of down by Flying Cloud, was operating under a conditional use permit and they are not currently open. Tietz: MacKenzie what’s that, is that a boarding facility on Crosstown and 494? I think it’s Dog Gone or Dog something. It’s an old, it was an industrial. It was an office building that was turned into a dog I believe boarding and daycare. Can you tell me more about that one? It’s Eden Prairie. Walters: I’m afraid I’m not familiar with it. I only researched the ones in my community but. Generous: Well I know they only have indoor facilities there and so what is it, Doggie a Go Go or something like that. Chanhassen Planning Commission – April 16, 2019 3 Tietz: Yeah I think that’s it. Yeah. Generous: And yes they provide daycare services for pets. Dogs and overnight boarding. Tietz: But that’s not, we’re going beyond that in providing? What’s outdoor recreation for dogs? Is that really exercise area? Generous: Yeah it’s an exercise area. Tietz: It seems like there’s a lot of language in this document that kind of creates some questions at least in my mind. You know what’s an outdoor recreation for dogs and what’s a sturdy fence and why is it on a collector street when it’s in an industrial park? Aren’t those all kind of semi- collector streets? There’s a lot of things in the document that seem to raise a lot of questions in my mind as to why they’re essential. Walters: I don’t believe by retaining the arterial and collector for the standards for industrial and office park. I had at least so it was not my intention to do so. Tietz: Okay. Walters: That being said outdoor recreation area would be any outdoor area associated with the kennel. Tietz: But just isn’t it just an exercise area? I mean is it going to be clear for anyone who reads the document? Walters: Yeah and if you, I would be, I think we could easily amend it to be whatever language you feel increases clarity. Reeder: Mr. Chair there’s actually, MacKenzie there’s actually some indoor places that I’ve taken my dog to that have indoor/outdoor cages. Which area does that fall under? Walters: If there was any outdoor facility it would be an outdoor area. Reeder: Okay even though it’s not a general recreational thing? Walters: Yep. Reeder: Which is it’s sort of a nice arrangement to have the dog to be able to walk when he’s confined but you’d still be concerned about noise right? Chanhassen Planning Commission – April 16, 2019 4 Walters: Yeah and that would be one we would definitely want, I would imagine at least the animal supervised when outdoor to make sure that if the dog begin barking someone brought it inside you know or acted in a way to mitigate that. Weick: Although as it’s written now you would have to keep the dog from going outside after 10:00 p.m. Walters: Yes. Reeder: Or if they do that… Yeah it’s a good point. Weick: Because 10:00 to 6:00 a.m. they can’t be outside according to this code so they’d have to make arrangements. Skistad: So how big would the lots for these new kennels be located on? Walters: The kennel license requires a minimum of one acre standard, as does the minimum size for our industrial office park district. Skistad: So if you’re going to have 500 feet from residential property that’s only one acre and wouldn’t that be difficult because one acre is only typically 88 yards by 55 yards. That would be 264 feet and 165 feet. Walters: Well the goal would be to prevent them from being able to locate close to residential properties so the reason why we put that setback in is to prevent one of these from going right next to a residential neighborhood. To guarantee it would have to be somewhere interior to the office park or situated on a larger parcel with more separation. If that makes sense. Reeder: So you couldn’t have it next to residential? Walters: The idea would be that the 200 foot setback would be significant enough to minimize any noise generated by it. Typically we don’t put industrial parks right up against residential neighborhoods as well so you have an adequate safeguard there. Tietz: Wouldn’t this, if it’s in an industrial park, let’s say it’s repurposing or a building, I don’t view this as a free standing facility. I view it as probably a repurposing if it’s in an industrial park area. You may not get an acre. You may be limited to some old surface parking that’s behind might become an outdoor, and this is really, I don’t know. It’s getting confusing when you talk about an acre and then you’re in an industrial park and if it’s not free standing it’s a repurposing. I just don’t know how it’s going to work. Walters: I guess I’m. Chanhassen Planning Commission – April 16, 2019 5 Tietz: How do you get an acre in an industrial park if you’re part of a building that’s existing? Walters: Acre would refer to parcel size. Tietz: No. Walters: Typically they don’t break them out into like condominium units where you’d only be renting the condo. It would be for the parcel. If you couldn’t meet the acre threshold then you wouldn’t be able to get a license and that would not be an appropriate site. If you’re concerned about doing a multi-tenant building we could certainly. Tietz: Well I don’t know, you know there’s a lot of industrial properties in town and they’re not, I don’t think we have 100 percent occupancy and we have there may be an opportunity for a landlord to come in and say you know I’d like to have a doggie daycare or doggie kennel facility. How would you react to that? McGonagill: In a multi-tenant building. Tietz: In a multi, well it could be a one story big building. It could be you know a reconstruction. It could be I don’t know, we’ve got a lot of opportunities I think for repurposing things in town. How does that work? Walters: Well if they met the standards of the ordinance they would be allowed to put the business in that facility. Reeder: With the parking requirements that he’s got in here I doubt you’d be able to get this thing…in any way because you’ve got to have 1 space for every 10 dogs or something like that. You probably have 50 dogs. Yeah plus staff so you’ve got 10 parking spaces or something. Skistad: Depending on the size of the animal. A little toy dog versus who knows what service right versus a hunting dog. Reeder: Yeah I think…want to be able to accommodate 30-40-50 dogs I would think. Skistad: I guess where do we have, where is the opportunity for this? Are there certain areas where we say there’s 10 opportunities based on what we have written down here within Chanhassen? Walters: I haven’t done the site by site survey to know how many parcels would be eligible for it. Chanhassen Planning Commission – April 16, 2019 6 Generous: But our industrial zone is primarily south of Highway 5 to the railroad tracks from 101 all the way out to the, well the McGlynn’s area. So those are all potential sites. Areas that could be used. Skistad: So they’re zoned and not currently built on? Generous: Not all of them. Some of them are vacant. Some of them are currently constructed on them. There’s a whole area west of Paisley Park that’s guided for office industrial use. It’s currently zoned ag I believe but it’s any development of the site would have to be consistent with that office industrial use so IOP zoning would be appropriate. Skistad: So that’d be by the highway? Generous: Yes. Up to Coulter. Walters: The two or three sites we have received specific inquiries on have all been stand alone structures. Just mentioning that. Tietz: Well I just, I wouldn’t want to limit it to that because of you know to current and future use. Have you visited any kennels that you find to be examples, good examples of it and represent this standard? Walters: Well I think Hound Dog Hotel in here would be one that. Tietz: No in other communities. You list a lot of communities where they have ordinances but have you visited any of those facilities where they have kind of classic examples of a good, a good kennel. Walters: I’ve not done any site visits no. Tietz: Okay. And are there state standards for dog kennels? Walters: The kennel license is derived from state standards and any kennel would need to meet that. Tietz: So there are standards for containment? Walters: Yep there’s state and county standards and one of the conditions they need to get our kennel license is to meet state and county. Tietz: And is that enforced by the state or county or by us? Who would inspect the facility to ensure that they’re getting proper air and light and exercise space and containment space that’s appropriate size? Chanhassen Planning Commission – April 16, 2019 7 Walters: County and state would enforce their requirements and their licensing. Tietz: Okay. Walters: We would enforce anything that was solely our ordinance like noise. McGonagill: Let’s talk about the noise part MacKenzie. The limits of noise. There’s not a noise quantitative test in this like so many decibels but it’s qualitative. Talk a little bit about the qualitative test where somebody, they had a kennel, if this happened and they’re in violation. Walters: Yep. So both the kennel license standards and proposed conditional use standards or permitted use, performance standards say they can’t create nuisances and our ordinance defines animal noise nuisance as being you know dogs barking for audible at 500 feet from location for a period of more than 3 minutes or audible outside of the building for a period of more than 5 minutes so it’s both distance and duration criteria. But if they trip those and we have nuisance complaints the kennel license standards require they take proactive measures to address the noise. McGonagill: And that’s true for both external, outside and you said inside as well. So how does it work if you have a multi-tenant building, someone’s right next door? Walters: I imagine quite similar to how Stock and Barrel, the gun range operates. Very good sound proofing. McGonagill: You have to attenuate it? Walters: Yep. And that’d be part of the noise mitigation plan. Waste disposal mitigation plan that’s required for them whether they have an outdoor area or not. Randall: MacKenzie I have one question for you. Not to open another can of worms here and no pun intended but gets you in the dog house. But is there any affect on veterinary clinics with this because they also board dogs or have dogs there and I know that there’s one on 79th. Is this going to affect veterinarians from coming indoor community and opening a business? Walters: That would be considered an accessory use that’s part of the veterinary clinic. Randall: Okay. Walters: So no new provision would be adopted that would affect that. At least not to my knowledge. Randall: Okay. Chanhassen Planning Commission – April 16, 2019 8 Tietz: MacKenzie you said what 3 people have inquired? Walters: In the last half year or so. Tietz: Yeah. Have you reviewed the proposal with anyone who would be a provider to see if they have any issues with it? Walters: To be honest so far the conversations have kind of ended when we told them they’d have to go through a process of amending the city code and it’d be you know the minimum 60 day timeframe. They’re usually looking to move faster than that so no we have not reviewed with this any potential. Tietz: Might that be beneficial because I’m not in the dog business and I don’t currently have an animal but you know if someone comes to the City and reviewed this code and then just walks away because they think oh my goodness. This, we can’t do this. This is going to add X to the project and I have to buy more land and there’s not a site. I think it may be beneficial to at least review it either with existing kennel operators in another community where they have an excellent example of a kennel or with perspective owners. Randall: I have one more thing on there. I have boarded my dogs in the past and to give you an idea, I mean people are very picky about where they bring their dog to. We always did site visits to check it before we and they’re very busy. I mean there’s a lot of, there’s a need for dog daycare and pet daycare. Also too a lot of these facilities also have camera monitors so you can watch your dog from the phone, or from your phone. You can call your dog in the evening. There’s all kinds of things so I think the marketplace will drive a lot of the quality in these places and the safety standards. Places that don’t have a good reputation are not going to get business and they will be closed so. That is also a concern of mine too because of the traffic. You know did we have that issue with daycare facilities where there’s a lot of traffic. Parents dropping off kids. Picking them up in the evening. Same kind of thing so those are some of my other concerns with it also but I agree with you. It’d be kind of interesting to see what those past people, those inquiries have looked at. Is our, is this broad enough to draw them because there is a need for it so. Tietz: Good point. McGonagill: I guess I would add that, I agree with you Mark and also, but I also think there’s a need for a kennel out in this area. Randall: Yeah I would agree. McGonagill: I mean we’re all having to go, we have a dog as well and we’re having to go deep into the city or way out west to get one in here and a quality facility let’s say like Dog a Go or Chanhassen Planning Commission – April 16, 2019 9 whatever. If it was reasonably priced and that’d be the problem because as a stand alone facility there’s definitely a need in the area. There’s clearly, well there’s clearly just demand for it because it seems you got to almost reserve at certain times you know a month or two ahead so. Reeder: Just picked up my dog yesterday in Mound. McGonagill: Yeah. I think there’s a community need for it but it needs to be put in the right kind of way. Randall: Yes. Weick: And I think we have a responsibility not just to dog owners but to people that don’t want to hear dogs barking. But I’d be concerned about making it so unrestrictive that it could be, you know we could potentially have neighbor, you know neighborhoods that can hear dogs. They’re loud. I mean when I take my dog way out and it’s in the middle of nowhere and I can hear those dogs barking when I’m driving up. I wouldn’t want that you know close to a neighborhood and 500 feet’s not enough. I mean frankly so I think anything that restricts you know outdoor kennels is in my opinion would be a good thing for this but that’s just my opinion. McGonagill: Particularly with the density the way it’s going. Weick: Yeah. Randall: And one of the things, this also benefits too by having more of these come into town with dogs barking at people’s homes there’s an avenue for the city to say hey you can board your dog here you know and have it in an area where the barking doesn’t matter as much too so I agree with you though and I think that sound mitigation thing, I know when I deal with barking dog complaints I sit in front of the house for the 3 minutes and watch my watch and make sure they’re, you know I dealt with one today so but that’s kind of the, it’s tough. I mean for dog owners you know so. Reeder: Well I think putting it in an industrial park really eliminates a lot of problems we’ll have with this because there’s nobody there at night time generally you know which is the worst time for people bringing complaints so I think we’re putting it in the right place. MacKenzie what I was wondering is, are you still, after you adopt this are you still going to allow them in any other district? I don’t know maybe you should. Walters: Yeah nothing in this would change how the ones allowed in the business fringe district or the agricultural estates or rural residential districts are currently treated. We’re not looking to, none of that would be altered. Reeder: Are there, did I read that there are in there now? Chanhassen Planning Commission – April 16, 2019 10 Walters: There are none operating in the agricultural estate or rural residential. As mentioned because of the requirement for an arterial or collector street there quite frankly aren’t many in those districts that could accommodate this use. Reeder: Well wouldn’t it make sense to end that right now because I see such a potential problem if one goes in in those areas and then the area develops and you’re making a non- conforming use. That could be a non-conforming use for 50 years. Not good. Walters: Well again in those two districts because it’s an interim use the permit would be revoked upon development. You would put in a sunset clause. Reeder: What does that say? What’s development? One guy next door? Walters: Usually we would specify the extension of sewer and water is typically how we’ve done that for the interim use permits down there so once that becomes available and utilities or the zoning changes they would lose that. Reeder: Will somebody actually build a nice expensive dog care thing if they know it’s going to go away at some time? I mean that just doesn’t make sense to me at all to allow it out there. Walters: Fair enough. Reeder: You get a selected thing that’s in the middle of nowhere but. My other question was what do you do with, I sometimes take my dog to somebody else’s house. No advertising dog care in their house and they may have a dog. They have a fenced in yard. What’s the definition of a kennel that is subject to all this? Walters: Well under the current city code if you have 3 or more dogs you’re supposed to have a private kennel license and if you’re accepting them for pay you should already have a commercial kennel license. However the city responds to complaints and if you’re keeping a low profile and we never find out about it then it’d be the same because we’d never know about it. Reeder: So if somebody complains about somebody doing that you would tell then they are a commercial, if I’m paying them to keep my dog there? Walters: I believe we actually have an enforcement case similar to that going on right now yes. Reeder: Okay. Weick: More questions, comments for MacKenzie. Clarification. Fair enough. We will open the discussion to the public. Seeing nobody come forward I will close the public hearing and open for further commissioner comment or motion. I heard some concerns about you know an Chanhassen Planning Commission – April 16, 2019 11 acre being the right number potentially and does that even, you know does the math work to be able to do that so I hear that. Some clarification on really what do we mean by outdoor recreation and I think we can add language that says outdoor recreation exercise, things like that into it. McGonagill: And I think Commissioner Reeder talked about just taking away the ability to put this in some places where we don’t have them already and starting to put it straight in industrial parks. If I understood you right commissioner? Reeder: That is what I was suggesting. I don’t know if that has to be part of this ordinance but I think it’s a thought that they may want to look at. McGonagill: So what I’m hearing are 3 things. Outdoor. Noise. Limiting it to where it goes now. Narrowing that down. Can we do that or do we need to table it and send it back and have it come forward again? I’m looking for counsel. Tietz: Mike I just have a thought too about. There are some things that are quite specific in here yet they’re not clearly defined like what’s a sturdy fence. There’s other items, if there are some standards that are available that we can plug in that’s one thing but saying a sturdy fence and that’s up, who determines whether it’s a sturdy fence? Is it a 6 foot you know cyclone fence? Is it a 4 foot? Is it wood to 8 feet? I don’t know what a sturdy fence is if I’m a perspective developer of a kennel so I don’t know if you could go too far and say this is the kind of the fence but when you say sturdy fence I don’t know what that is. And then there’s you know other requirements about, oh what’s another one I wrote down? Something about ample heat, light and ventilation. What’s ample heat, light and ventilation? Does the state licensing have a standard for that? Are there examples of high class operations or you folks keep your dogs when you travel that someone else has a standard that we could apply or are we going to be so broad that it’s open for interpretation? Randall: You know and there might be a national kennel owners association that has a standard. You know maybe it references that. That way if they’re, if it’s ongoing changing there’s a new standard that comes in place it automatically follows that. McGonagill: Best practice. Tietz: Yeah best practice. Randall: Yes so. McGonagill: Yeah the kennel association will have a best practice for kennels…but I would almost bet there is one. Chanhassen Planning Commission – April 16, 2019 12 Randall: Some of the kennels I’ve been to they have, you know segregated areas depending on the size of the dog and that type of thing so small dogs aren’t with the big dogs so then does that increase your operational space that you have? I like the reference the outdoor recreation. I think that’s important to word that because then that limits the boarding in an outdoor area. If it’s a recreation area they’re not going to be in a kennel. Or a cage if you want to put it that way so. Walters: If I may jump in. I would just like to clarify that these ample heat, ventilation and sturdy fence requirements are currently in our ordinance as standards for the commercial kennel license. Those are not new standards we proposed. It doesn’t mean they’re not problematic and can’t be refined. Skistad: So that’s what it says in the current code? Walters: Yes. That is a current requirement for anyone who’s getting a commercial kennel license. McGonagill: But you’d like to see some of this tighten up a little bit more? Tietz: Well I don’t know. It just seems like if I have a valuable hunting dog and I’m going to go away for 2 weeks and maybe you guys all have valuable hunting dogs or something. McGonagill: Every dog’s valuable. Tietz: Or your dog is a little one. Well I know but it’s just, you know if we’re going to have a standard do we set a high bar for it or do we find something in the middle and then let people come in and at least there’s a minimum standard established. And ample and sturdy doesn’t tell me that’s a minimum standard. McGonagill: It needs to be quantitative. Tietz: Well I don’t know. And like you said if there’s a national kennel club or whatever it is, or some organization that has some standards or if there’s examples you know Doug where you take your dog or Mark that are good examples that could be held up as a baseline, maybe we consider incorporating that so we get a high quality, you know people don’t come in and start complaining about the quality of the standards, of the living standards for their dog when they kennel them. Skistad: I guess I would say they’d just go out of business. You wouldn’t take your dog there. Tietz: Yeah I suppose. Chanhassen Planning Commission – April 16, 2019 13 Skistad: I wouldn’t worry about it. I think the business, if they made such poor choices they’re not going to be a business very long. Tietz: Yeah that’s true. Skistad: Especially not in Chanhassen. Randall: It also too there is that you know sturdy fence type thing. Yeah if your prized hunting dog does escape from there it is somewhat of a civil issue because it’s on that kennel owner. They’re responsible for your dog at that time. Who are we to say you know the Great Dane, it has to have a Great Dane standard or the Great Dane can’t push the fence over or I know one of my dogs who’s a small dog was perceived as a climber and I was unable to board my dog there just based on the breed and so is that a standard too? Is it a chain link fence? Is it you know, there’s all these type of things so I agree. I really think it’s going to be more market driven based on the quality and the perceived quality by that customer so. And also too these places might have a standard built into their insurance policy also to run a kennel because of that civil liability issue also. Weick: We can, you’re not required to but we can certainly entertain a motion. I think we could attach if we wanted to amend some of the wording I believe we could attach it to the motion. Walters: Certainly you could also instruct staff to do a little more homework. Fine tune some definitions and come back after we have better information for you. Whatever your pleasure is we’re happy to do. Weick: That’s what I mean. We’re not required to put a motion forward at this time but I would leave that to the group. McGonagill: Well I would, Chairman I would propose that we do ask staff to do a little bit more work. There’s some further definition. I think that particularly Commissioner Tietz suggestions perhaps look at a couple of the type of kennels that we would like to see in the city to see what standards they use. If there is a best practice they use. You know and bring it back. I think we, I think we’ve given staff a lot of good direction and I appreciate them bringing this up and starting the process and we’re just fine tuning something that we all want to have here so. That would be my proposal that we. Randall: I would agree with that. The other thing that would be nice to have more public here for some input on it. McGonagill: Yes. Randall: That would be great especially if we know that’s coming up but I mean it’s out of our control but it’d be great to have the public here to have some input. Chanhassen Planning Commission – April 16, 2019 14 Skistad: I would love another kennel here because I take mine a long ways away. I would like to see one. I don’t want to have too many requirements to have a barrier for them to have a business. But at the same time we want to protect our public. Tietz: Yeah I just don’t think we, we don’t want to make it so onerous that people, people come in and then they want to get a variance right away. Let’s get a document that supports the industry and provides for a good quality environment for the critters and hopefully they’ll give them a lot of latitude and a lot of opportunities for, sounds like everyone here has a dog except me. Weick: Well I’ll give it one more shot officially. I will open it up and accept a motion if there is one on the table. Reeder: I’ll make a motion to table this item and bring it back with some more information that the Planning Commission’s requested. Weick: Fair. Randall: Second. Weick: And I don’t think we have to vote on that. Generous: You do. Weick: We do have to vote on that? Okay so the motion on the table. Reeder: Mark made a second. Skistad: I’ll second it. Weick: The motion is for tabling the boarding kennel in industrial office park amendment to the city code. Having staff review the notes and comments that have been made this evening and coming back with a new amendment. Having a motion and a valid second. Reeder moved, Randall seconded that the Planning Commission table the amendment to the City Code to allow boarding kennels in Industrial Office Park Districts and bring it back with information requested by the Planning Commission. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Weick: It passes unanimously. Chanhassen Planning Commission – April 16, 2019 15 PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO BRING TREE DIVERSITY STANDARDS IN LINE WITH THE 2040 COMPREHENSIVE PLAN. Walters: Alright the next proposed code amendment is concerning tree diversity standards. Essentially as you know the city’s been in the process of updating our Comprehensive Plan and one of the requirements that’s placed in that is that the city code whenever it is in conflict with the Comprehensive Plan needs to be updated within 9 months to bring it into compliance with the Comprehensive Plan. One of the goals we specifically mention in the Comprehensive Plan has to do with protecting the City’s urban forest as we call it. So that’s all of the boulevard trees. The trees that people plant in their yards. The trees we require to go in as part of the subdivision. As the city code is current written we have a provision that requires for new subdivisions that their plantings be 20 percent from the, no more than 20 percent can be one genus and no more than 10 percent can be from one single species. In order to adopt the most current trends and best rules of thumbs for forestry our Comprehensive Plan calls on adopting the 30/20/10 rules which takes that out one step further away on the telescope and says no more than 30 percent of the trees should be from one family. So staff is proposing that we amend that portion of our ordinance to do 30 percent one family, 20 percent one genus, 10 percent one species instead of as it’s currently is with 20 percent one genus, 10 percent one species and that would also in addition to being good practice for the urban forest bring us into compliance with our Comprehensive Plan. The rationale behind this rule is the more closely related the species are, the trees are the more likely they are to be susceptible to the same past weather events. Disease. Whatever the case may be. It increases the odds that something like Emerald Ash Borer can completely decimate our urban forest. Where if we have multiple different trees one pest can’t do as much damage. It spreads slower. It’s cheaper for the City to fight and generally just helps us preserve that asset. That’s the quick rundown. If you have any questions I’d be happy to do my best to address them. Weick: Thank you MacKenzie. We’ll open it up for questions from the Planning Commission. Jump right in. McGonagill: Process question. Will this apply to subdivisions that are currently in process like Avienda and/or the park? Walters: If the new plantings happened after the moment this was put intact and went into effect yes it would. McGonagill: Okay thank you. Tietz: MacKenzie I assume Jill was responsible for a lot of this? Walters: Yes she was. I will do my best to clarify but yes. Chanhassen Planning Commission – April 16, 2019 16 Tietz: Well so help me, how did you determine one tree per 1,089 square feet of cover? Walters: That I am afraid is not my area of expertise. Yeah. Weick: Bob. Tietz: Come on Bob Generous: That was one of the first ordinances I worked on here and we had to come up with a standard that said how big a tree was and so we looked at the average crown spread of trees and that came, that was the number that came up with. We wanted to be able to quantify the required plantings so if you need so many square feet of canopy coverage is what we really look at. Not the actual trees and. Tietz: But canopy cover when? When it’s 50 years old or when it’s? Generous: No over an entire site. We look at, we don’t care so much about the individual trees when you’re calculating canopy coverage. It’s a view from above. How much of that site is covered with leaves basically so we get a total canopy coverage on a property and then let’s say they remove 30,000 square feet. Well how many trees is 30,000 square feet? Divide it by 1,089 and that’s how you came up with the number of trees. Tietz: Interesting. Generous: That was back in ’93. Tietz: So if it’s a bare site and you’ve got an acre of 43,560 square feet you’ve got to plant 40 trees? Generous: Well depending on what the canopy coverage requirements are. Tietz: Well I said if it’s an open site. Generous: Yeah but we have standards. If there’s zero, well if there’s zero canopy coverage it’s no removal and you want to bring it up to a minimum standard and when there’s not a lot of, not any trees there’s some. It’s like 20 percent or something canopy overage. You can take that 20 percent of 43,560 and it gives you a number and then it quantifies the number of trees by dividing 1,089. Tietz: Okay well. McGonagill: There’s standards depending on what the existing canopy coverage was. Chanhassen Planning Commission – April 16, 2019 17 Generous: Coverage is yes. McGonagill: Before you started. Generous: Yes. McGonagill: Before you started. Generous: Correct. McGonagill: Okay got it. Generous: And what the target preservation or target requirements are. Tietz: Okay. Reeder: So if there’s no trees there what’s the requirement? Generous: I don’t know the specific number but it’s based on the land. Yeah there’s based on the land use there’s a specific square footage for canopy coverage or percentage canopy coverage and then how did you quantify that. You had to have a number that you could divide it. Tietz: So help me out then with, maybe follow up on Doug. If the Lennar project that we just reviewed. So most of that area will be scraped and there’ll be most of those lots will be void of any canopy cover. Then we go back to what’s required of a developer to establish the base number of trees per lot? Generous: Correct. Well the base number of trees per lot is one. The additional tree requirements of how much of that target is not being met. McGonagill: But you started with how many trees were there originally right? Generous: How much canopy coverage. McGonagill: …excuse me, how much canopy coverage there is originally and how much has been taken out. Generous: Yes with the development. McGonagill: And then you build it back to whatever the standard is for a development like that, is that correct? Chanhassen Planning Commission – April 16, 2019 18 Generous: That’s correct and if you look at our subdivision review we have those tables that say this is what the baseline canopy coverage is. This is the removal. If they meet the target there’s no additional penalties. Then they have to add so many trees and how did we calculate the number of trees? 1,089 square feet. Skistad: The developer adds the trees or the homeowner? Generous: Well it’s the developer. Homeowners can add additional trees but a developer’s required to provide a minimum number. Skistad: What happens if the trees die? Generous: Well most of them are under warranty for what is it, a 2 year period. Skistad: If a homeowner doesn’t care, doesn’t want to replace it. I’m just wondering I mean. Generous: Yeah that’s it. Unless they have a separate agreement with the developer that he’s going to guarantee their trees for 10 years. Or 5 years or whatever. That’s, it’s up to, it’s people’s due diligence to determine that. If you have healthy trees go in and they’re protected and they don’t compact their soils they have a good chance of surviving and growing to maturity. Reeder: But to her question can I chop my tree down? Walters: Yes. Generous: The resident can yes. Walters: Property rights are property rights and you know we do our best to set stuff up to be as good as possible and folks will sometimes make it even more beautiful and wonderful and sometimes decide they want to clear cut back yards and there’s not a lot we can do about that unless there’s a tree preservation or conservation easement or some protective measure in place. Skistad: Okay so this is just for an initial property development. Walters: Yep. Generous: Right. Walters: Yep. And so same thing is, I as a homeowner, let’s just say I love sugar maples and I’, going to plant 100 percent sugar maples in my rear yard. This ordinance would not tell me no, no, no. You can only have 10 percent sugar maples. You have to put these other species in. I can still as a homeowner having bought the property put up what I want in my yard. Chanhassen Planning Commission – April 16, 2019 19 Generous: You love arborvitae. 50 of them along your property line. Tietz: Let the deer eat them. I have another Jill question. You’ll love this. Item number 6 it says plant materials used for reforestation shall be of similar species as vegetation found on the site. So now I’ve got a site that’s all box elder and ash. Generous: Those aren’t in our approved list. Tietz: Well but if it’s similar, you know that’s what’s there now so it’s kind of a ridiculous condition. Generous: I think it goes back to the family. Like the big woods that. Tietz: But this is still mostly for developers coming in. Generous: Yes. Tietz: It doesn’t impact the homeowner at all. It’s just new developments. Walters: Correct. Tietz: Okay. McGonagill: Does the standard raise the canopy or just try to keep it the same? I mean are you with this standard you’re not changing the density, you’re not increasing density of trees under this? Walters: No we are only changing the percentage ratios you’re allowed. McGonagill: Within that. Walters: Yep. Generous: Diversity is what we’re trying to get to. McGonagill: Yes that’s fine. Weick: Other questions for MacKenzie. Hearing none we will open up this item for public hearing. And seeing nobody come forward I will close the public hearing and open it up for commission comment and/or motion. Fairly straight forward. Reeder: I think this makes sense. Chanhassen Planning Commission – April 16, 2019 20 McGonagill: Chairman I’ll propose a motion if you like. Weick: Please. McGonagill: Chanhassen Planning Commission, I would propose this motion Mr. Chairman, the Chanhassen Planning Commission recommends that the City Council adopt the proposed ordinance amending Chapter 18 of the Chanhassen City Code concerning tree standards. Walters: Having a valid motion, do we have a second? Randall: Second. Weick: We have a second. McGonagill moved, Randall seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed ordinance amending Chapter 18 of the Chanhassen City Code concerning tree standards. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Weick: The amendment passes. And we have one more item I believe. One more amendment. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO ALLOW FOR THE DESIGNATION OF ALTERNATE FRONT YARDS. Walters: Yep. Sorry my mic got turned off. Yes we do. This one is allowing the City the ability to designate alternative front yards. What this comes down to is in 1990 the City adopted a provision which said that the front yard for properties accessed via private street is determined by the nearest access to a public right-of-way. Unfortunately this doesn’t always mirror how historic developments went in. How folks chose to situate their house or how the subdivision was initially inefficient and it leads to a few neighborhoods having very weird situations where they have their garage and their entire house oriented one direction. They come into pull a permit or do something, build a deck and I have to tell them well no you can’t do that because this is your front yard and they say what do you mean it’s my front yard. It’s literally the back of my house and you look at all the other houses around and it is, it’s counter intuitive. It doesn’t work. It doesn’t make life easy and then the neighbors are not always thrilled when stuff goes in that should only be in a rear yard and it’s what they believe was a front yard. So what we’re hoping to do is given ability for the City to address these issues as they come up. What we’re proposing would allow the Community Development Director to look at these older things and when they come in designate a front yard consistent with the house’s orientation and the development patterns of the subdivision and then also to formally enshrine the Planning Commission and City Council’s ability to designate alternate front yards. So this is similar to what was done for Anthem on the Park if I’m correct where the orientation of some of the flag Chanhassen Planning Commission – April 16, 2019 21 lots, if you applied the strict definition would have given you like a 40 foot wide building pad or 30 foot wide building pad and instead as part of the subdivision the City said no. I believe it was the southern lot and the lot line in that case is the front yard. We designated what made sense. A more recent one would be the Red Cedar Point subdivision where that was the two lot split on 3800 Red Cedar Point where we said the east lot line should be the front yard because that’s how it has access. That’s where the driveway is. That’s where the other houses around it are oriented even though the definition technically would have said it was north didn’t really make any sense in the overall context. So this would be correcting the error that, not error but the situation that came up because of that 1990 amendment. I provided an example of one just to show you a little better of what I’m talking about. So this is a private street and it accesses a public right-of-way to the east. What that means is for this house this is their front yard. This is their rear yard so for them to legally build stuff they have to meet a 30 foot front yard setback and a 30 foot rear yard setback. Never mind that they obviously have a garage up here. Access this road to the north. As far as the city code’s concerned this is their side yard. Front yard. Rear yard. Side yard. Same with all of these houses behind. Again as can be seen all of these houses have what I would call a common sense north yard as their front yard. So if this individual came in and said I’d like to build a shed back here. This lets us say without going through the variance process yeah that seems like a place a shed could go, although in this case you would have to be 75 feet from the lake but, so that’s the gist of what we’re going for here and I’d be happy to answer any questions. Weick: MacKenzie I do have a question. Is this only backward looking? So if this existing properties that want to do something to their property? Walters: I put in two provisions. The second one is the grandfather clause that looks back and the first one then would be what allows or formally allows the City Council to designate an alternate front lot line so the idea is for every new subdivision we’re aware of this issue. We would do what we did with Red Cedar Point or what we did with Anthem on the Park and pre- emptively designate it in the city code. Weick: Up front. Walters: Yeah so there’s no confusion. No doubt. It’s in the compliance table. Everyone knows what they’re getting into. So realistically it would mostly be applied looking back at properties because we will hopefully catch any of these going forward. Reeder: Couldn’t you just say that, is this cul-de-sac is private? Is that why it doesn’t count? Walters: Yep. It is private. Reeder: Couldn’t you just say if you frontage on a private road or a real road that you’ve got the front yard? Chanhassen Planning Commission – April 16, 2019 22 Walters: I think there was a rationale for doing it this way. I think a lot of it, just looking over some stuff was designed to avoid any confusion or abuse of flag lots and so I think there is some benefit to retaining the existing provision and the intent there so we don’t you know allow folks on flag lots to reoriented beyond what was envisioned as part of their subdivision, if that makes sense. Unfortunately I don’t have an example of that. Reeder: You don’t have any pictures of that yeah, okay. Tietz: But aren’t there, MacKenzie there are some. These are all new construction so the flag lot didn’t really create a problem. Those are, and you’re, the one that’s on the screen right now. Those homes on the lake side have all been built with in the last 5 years so there it’s kind of controlled but we have a flag lot. Someone makes the back of their lot now a sellable property and they run a, you know it creates a flag lot. This house the old house could have a crazy orientation because it was right at the time it was built and now you’ve got the house behind that’s going to be, presumably it’s going to face the drive that comes in correct? Generous: Well the ordinance currently would require that their front yard would be. Tietz: Facing the other person’s back yard? Generous: Yes. Walters: Yes. Tietz: But aren’t we trying to avoid that? Generous: Yes. Well that’s. Tietz: So this would do that so that it’s. Generous: We designate. Tietz: You can control like the ones on the screen you can control that because you can, when they come in for the building permit or when they go through the flag lot approval process because that’s a variance. But it’s the old ones where they subdivide where this kind of clears that up. Is that correct? Weick: Or want to build a shed or something, yeah. Tietz: Yeah, yeah. Okay. Weick: Some structure. Chanhassen Planning Commission – April 16, 2019 23 Walters: Yeah it’s mostly designed to accommodate existing houses and existing weird situations and let us give common sense answers. Randall: Is there a, any other standards that you apply like the actual front door to the home considering that being the front or was it pretty much just based on the orientation of the home? Is that your decision or is it. Walters: This would allow the Community Development Director to make that determination but it does have criteria you know consistent with the subdivision development pattern and orientation of other structures within the neighborhood. So the idea is this has to be a defensible determination. You have to look at how this lot is organized. How the lots around it are organized. How the houses around are organized and then say yeah this makes sense as a front yard. The goal is not to give you know a blank check where I can go to I don’t know we’ll just say River Rock Road and say oh you want to do this. Yeah okay. The east lot line is your front lot line even though it’s clearly. Randall: Yes. And where I see this a lot driving through neighborhoods is the development that was built around the old farm house. I don’t know if you’ve been in a neighborhood and you see the house how it’s orientated differently because it was built in 1927 and every other house was built in 2010 but that’s where I can see a little bit of it too but obviously you guys are taking care of that and that would be included in the development of a new property so. Weick: Great, other questions for MacKenzie? Hearing none at this time I will open the public portion of the hearing and accept any public comment. Seeing nobody come forward I will close the public hearing and open it back up for commissioner comment, ideas, and/or motions. Reeder: Looks good to me. Randall: Can I propose a motion? The Chanhassen Planning Commission recommends that the City Council adopt the proposed ordinance amending Chapter 20 of the Chanhassen City Code concerning the designation of front yards. Weick: Having a valid motion, do we have a second? Reeder: Second. Weick: And we have a second. Randall moved, Reeder seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed ordinance amending Chapter 20 of the Chanhassen City Code concerning the designation of front yards. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Chanhassen Planning Commission – April 16, 2019 24 Weick: The motion passes and that is our last amendment. Great. Thank you MacKenzie. That was really good dialogue I thought. You answered a lot of really I think important and good questions. Do we have any new business Mr. Generous? Generous: Nothing new business. I have something on the council update. Oh May 7th Planning Commission meeting has been cancelled. We didn’t get any applications. Unless the kennels come back. Weick: Okay, well we’ll wait and see. Generous: That would be the only item unless you want to carry it forward… Weick: That’s up to MacKenzie now though. He might want to you know woof. Walters: Well I do know there’s one in Hopkins located within their industrial park. APPROVAL OF MINUTES: Commissioner Tietz noted the Minutes of the Planning Commission meetings dated February 19, 2019; March 5, 2019; and April 2, 2019 as presented. COMMISSION PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Weick: Well again I will say welcome again to our new commissions and thank you for bearing with me this evening as I muddle through trying to run one of these meetings. It’s not as easy as you might think. And I guess now we have administrative presentations. City Council update. Generous: The only item for City Council they did rescind or void the final plat approval for Avienda and extended the preliminary plat until December 31st. Weick: So what does that mean? Generous: Well they weren’t quite ready to go forward with recording the plat so, and they’re looking at revising it somewhat. They’re changing some of the lot configurations. They want to eliminate that ring road is my understanding so they’re going to have to come back and do all that. Skistad: The council’s coming back or Avienda’s coming back? Generous: Avienda will come back. McGonagill: To the council. Chanhassen Planning Commission – April 16, 2019 25 Generous: For the final plat but it will come back to the Planning Commission because they’re also looking at amending the underlying planned unit development so. Tietz: But didn’t, they got approval for their grading permit didn’t they? Generous: Yes. That’s still in place and they’ll. Tietz: But if they’re going to eliminate a road how do you get a grading permit and eliminate a road? Generous: Well they’re not going to do that part. Tietz: That’s Phase 10 or something. Generous: It could be. They have to, well there’s a lot of infrastructure improvements that they need to do with Bluff Creek Boulevard going through and then the north/south road on the west side and we’re getting sewer and water in there. There’s a lot of grading. They’re bringing that hill down as you are aware. They’re going to have huge retaining walls on the north end and so. Tietz: So is it likely Bob that we’re not going to see much of what we saw 2 years ago? In the final because they had, that was when they had that big 90,000 square foot HyVee and we had all the different variable type of housing and, is it changing significantly? Generous: Yes and they’re shifting it around internally so once they submit that, they’re still working it out on their end so. Skistad: Could you tell me the date again? That you’re expecting to hear from them. Generous: Oh, sometime this summer. In May they want to go to council for a work session item to discuss what their plans are so I would think late summer or in the summer sometime they’d come in with any amendments. Skistad: Okay. Generous: But it’s almost a year of grading out there once they start. But we will get, we’ll preserve that Bluff Creek knoll. The wooded knoll on the southwest corner of the property and they’re providing financial payment to the city for the stormwater, or as part of their wetland impacts and so we’re going to buy, we’re buying property on Pioneer Trail so in conjunction and the watershed district and I believe the DNR we’re all trying to get all those properties in public ownership and then we can, there’s a big wetland back there. And then the next item is you have a joint meeting with City Council next Monday. Chanhassen Planning Commission – April 16, 2019 26 Weick: Correct. Generous: And you will be receiving a packet with the items. Generally Steve you get to run it and present anything but if you have any, it’s time for you to meet City Council and get any direction from them so. And Kate will be back next week for that so. Weick: Okay. And that will be an open conversation. I mean obviously bring your agenda. McGonagill: No you’re chairman. Randall: What time is that going to be at? Tietz: I think it’s a pre-meeting. It’s like 5:00 or 5:30 isn’t it? Generous: 5:30 or 6:00. Randall: Okay I might have an issue with being at that. I’m going to be in a training down in Mankato that day and it’s not supposed to get done until 5:00 so. Weick: Okay. Tietz: It’s pretty informal as I remember. You know it’s just. Well not for you Steve but for us it’s pretty informal. Weick: Right. Although there’s new council members and the mayor and so who knows, it will be fun. Okay. Generous: That’s it. Tietz: Do you have an update on the calendar Bob? Any changes in the calendar? Generous: No we’re still waiting for things to come in. Tietz: So we don’t have a meeting then? Generous: The first one in May is cancelled. Tietz: Okay. That’s what you, I missed that. I’m sorry. Generous: Yeah that one we won’t have, unless like I said unless the dog kennel, the kennel comes back. Chanhassen Planning Commission – April 16, 2019 27 Tietz: Is there much coming up? I mean projecting out you guys always are looking like a couple three, a couple months ahead. Is there stuff in the pipeline that you’ve been talking to folks? Generous: Just small projects. A couple variances. Tietz: But nothing. Walters: I’ve got 3 variances that have been telling they’ll apply all year and as you can tell they have, we have not received an application so we’ll see. Tietz: Okay. Generous: We talk to people all the time though but they don’t follow through and we can’t dictate that. McGonagill: Bob what’s the process on the park? What will it be? You know where they’re at. Where they’re going. I don’t think it comes back here but it will go back to the council correct? Generous: That’s correct. They did submit revised preliminary plat plans so that we can review it to make sure they met the criteria that council said so they’re down to 169 lots. McGonagill: They did get it down. Generous: They’re showing a parking lot for the development so we’re reviewing that yet and then we’ll get back, and then they’ll come in for final plat approval is the next phase for them where the actually have to submit the construction plans for the development and any phasing plan that they’ll have. McGonagill: Will that come back here when that happens? Generous: No. McGonagill: It will go back to. Generous: It will directly to City Council. McGonagill: Okay. So is the plat submission public? I did not look. Is it out there on the web? Generous: The preliminary revisions haven’t been put out there yet. We’re still going, reviewing. We just got them, what was it last Friday so. McGonagill: Okay. Chanhassen Planning Commission – April 16, 2019 28 Generous: But yes, eventually those will go back online but yes when they make their application that becomes part of the public docket. McGonagill: Okay thank you. So generally we’re coming back in the way the council directed them to so they’re lining up with that fairly well? Generous: That’s my understanding. I haven’t completed all the review. There’s some undersized lots I think. Walters: Yeah there’s but again having not completed we’re broadly speaking it looks consistent. McGonagill: Okay thank you. Weick: I will entertain a motion to adjourn. Randall moved, Reeder seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 8:05 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Receive Park & Recreation Commission Minutes dated April 23, 2019 Section CONSENT AGENDA Item No: D.4. Prepared By Nann Opheim, City Recorder File No: PROPOSED MOTION “The City Council receives the Park & Recreation Commission minutes dated April 23, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes Verbatim Minutes CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES APRIL 23, 2019 Acting Chair Boettcher called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Jim Boettcher, Meredith Petouvis, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy Sweetser, and Haley Pemrick STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Audrey Swantz, Recreation Supervisor NOMINATION AND APPOINTMENT OF 2019/20 CHAIR AND VICE-CHAIR. Scanlon moved, Kutz seconded to nominate Jim Boettcher as Chair for the 2019/20 term. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Tsuchiya moved, Pemrick seconded to appoint Meredith Petouvis as Vice-Chair for the 2019/20 term. All voted in favor and the motion carried unanimously with a vote of 7 to 0. APPROVAL OF AGENDA: Tsuchiya moved, Petouvis seconded to approve the agenda with the addition of addressing the request by Nikki Hill about the Sunshine Gang Tree under Commission Member Presentations. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: Jerry Ruegemer made the commission aware of the Red Bird Rally on May 4th at the Chanhassen Legion from 6:00 to 9:00 which is the annual kick off to the Chanhassen Red Birds baseball season. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES. Petouvis moved, Scanlon seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated March 26, 2019 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. RECOGNIZE CITY COUNCIL APPOINTMENTS TO THE COMMISSION. Commission members introduced themselves and provided background information. Park and Recreation Commission Summary – April 23 2019 2 DISCUSSION BY COMMISSION FOLLOWING UP ON APRIL 8, 2019 JOINT MEETING WITH CITY COUNCIL. Chairman Boettcher stated his take away from the meeting was the challenge by Mayor Ryan to come up with unique ideas. Commissioner Petouvis asked that the commissioners tour the park property on Lake Ann and asked for ideas on how to fill the two vacancies from the youth commissioners. Commissioner Tsuchiya pointed out that Councilman McDonald asked the commission to not forget Bandimere Park and discussed items on the master plan for that park. Commissioner Sweetser discussed the council’s request to come up with ideas for new events. REPORTS: 2019 ADULT SOFTBALL. Jerry Ruegemer presented the update on the upcoming adult softball league set for Thursday nights at Lake Ann Park. COMMISSSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. Commission members discussed the request from Nikki Hill about the Sunshine Gang Tree and asked staff to reach out to the City of Edina for feedback on their gratitude tree in Centennial Lakes and bring the item back before the commission in May. ADMINISTRATIVE PACKET. Todd Hoffman pointed out the Arbor Day activities and tree plantings at Rice Marsh Lake Park. Petouvis moved, Kutz seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:26 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING APRIL 23, 2019 Acting Chair Boettcher called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Jim Boettcher, Meredith Petouvis, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy Sweetser, and Haley Pemrick STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Audrey Swantz, Recreation Supervisor NOMINATION AND APPOINTMENT OF 2019/20 CHAIR AND VICE-CHAIR. Boettcher: First item on the agenda is going to be nomination and appointment of 2019/20 Chair and Vice-Chair. So I’ll open up the nominations for Chair. Scanlon: I will nominate Jim Boettcher for Chair. Kutz: I’ll second. Boettcher: Second. Any other nominations? Scanlon moved, Kutz seconded to nominate Jim Boettcher as Chair for the 2019/20 term. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Boettcher: Thank you and I’ll look forward to doing the best job I can. Now for Vice-Chair I’ll open up the nominations again. Tsuchiya: I’ll nominate Meredith Petouvis. Pemrick: Second. Boettcher: And a second. Any other nominations? Tsuchiya moved, Pemrick seconded to appoint Meredith Petouvis as Vice-Chair for the 2019/20 term. All voted in favor and the motion carried unanimously with a vote of 7 to 0. APPROVAL OF AGENDA: Boettcher: Have you all had a chance to look at it? Any additions or deletions at this time? Todd. Park and Recreation Commission – April 23, 2019 2 Hoffman: Chair Boettcher just to add the request from Nikki Hill about the Sunshine Gang Tree. That can be added at commission member committee reports. Boettcher: Under committee reports? Hoffman: Or commission, let’s do on commission member presentations. Somebody can speak to it and make a motion. Boettcher: Okay. Petouvis: Todd was there, did we need to add anything regarding the Mission Hills neighborhood park? Hoffman: Unless you believe something other than what was communicated. Boettcher: Okay, motion to approve the agenda? Tsuchiya: So moved. Boettcher: Second? Petouvis: Second. Tsuchiya moved, Petouvis seconded to approve the agenda with the addition of addressing the request by Nikki Hill about the Sunshine Gang Tree under Commission Member Presentations. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: Ruegemer: Chair Boettcher can I just interject for a quick moment? Boettcher: Sure. Ruegemer: Public announcements I just want to make the commission aware of the Red Bird Rally that’s coming up May 4th at the Chanhassen Legion from 6:00 to 9:00 so that’s an annual kind of a kick off to the Chanhassen Red Birds baseball season. We have a lot to celebrate. They were the Class B State Champions last year so really looking forward to another great season so it’s really a fun night. There’s raffles and different things and appetizers and you can get your season tickets that night if you’d like to so it’s really a good way to kind of kick off the season and connect with the coaching staff and players so I just would, I’d like to invite the commission that night. May 4th at the Legion. Park and Recreation Commission – April 23, 2019 3 Boettcher: At the Legion okay. Ruegemer: Thank you. Boettcher: Was there an admission charge for general public? Ruegemer: That’s a very good question. I believe it is $10. Boettcher: It is at the door and then raffle tickets. Ruegemer: Yep all that is you know silent auction and different baskets and different prizes that you can bid on if you would like to. Boettcher: And does this guarantee a winning year again? Ruegemer: We sure hope so. Boettcher: You hope so, okay. Hoffman: Defending state champs. Boettcher: Good to see that. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Petouvis moved, Scanlon seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated March 26, 2019 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. RECOGNIZE CITY COUNCIL APPOINTMENTS TO THE COMMISSION. Boettcher: Alright down to new business already. Number one recognize City Council appointments to the commission. So we’ve got 3 out of 7 members that are new. Looking forward to a great year. Learning curve. Learning curve for everybody because now those of us that have been here, all at once we realized we’re the top. We’re the big dogs on the porch. Terminology reserved for me. Commissioner Petouvis is not a dog. Karl’s barely a pup. Hoffman: Jim just tell them where you’re from, they’ll understand. Boettcher: Well that’s true. Why don’t we do that. Why don’t we just go around. Commissioner Pemrick would you like to start? Just a little bit of background. I unfortunately I wasn’t here the evening for the interviews so I didn’t get to meet each of you until our council Park and Recreation Commission – April 23, 2019 4 meeting a couple weeks ago so shame on me but if we could start and just do an introduction. Brief. Pemrick: Yeah. I don’t know how much detail I should go into. I have actually lived in Chanhassen my entire life. Born and raised here. Bought a house here about 8 years ago and yeah, was a big part of the Chanhassen Rotary Club and then helped start the new Chanhassen Evening Rotary Club as well so I’m very active in the community service side. Boettcher: What attracted you to this? Was this the only commission you were seeking? Pemrick: This was the only commission I applied for. I love being out. Being active and so this is kind of the best fit for me at that time and have a background in purchasing and math and economics so I like to look at the numbers of things and understand budgetary constraints so yeah. Boettcher: You are in the right place. Pemrick: I thought it would be a good fit. Boettcher: You are in the right place for budget constraints. We do what we can. Well good, we look forward to it. Hoffman: And Haley is also one of handful of siblings from, or excuse me children from a previous commissioner. Pemrick: Yes my mom was a commissioner 30 years ago. Boettcher: Really? Hoffman: Just a handful. There’s only a few. Tsuchiya: Was she park and rec commission? Pemrick: Park and rec commission yeah. Boettcher: And being a Chanhassen native I’ve been 18 ½ years and lived in Chanhassen. I don’t, there’s not a lot of people I’ve met that were born and raised here in Chanhassen. Pemrick: Yeah, not too many early 20 people choose to buy a house here. Didn’t want to leave. Wanted to be in the community more than anything. Boettcher: That’s very good. Joe. Park and Recreation Commission – April 23, 2019 5 Scanlon: Yeah I’m a life long Minnesotan. I haven’t been in Chanhassen that long. Grew up in Richfield. Also a Twin Cities boy. Moved out here with my wife in 2015. We have since had two kids so we’ve got a busy little household. We plan on being here for a long time. We love it. Boettcher: So you just 4 years you’ve been here and this is the start of your second year on the commission? Scanlon: Yes. Boettcher: So you made the jump pretty quick. Scanlon: Yeah pretty quickly yeah. Yeah I wanted to get involved. Boettcher: Karl. Tsuchiya: Karl Tsuchiya. My wife and I moved out here late 2016. We were in Richfield for 11 years before that and then my wife and I both grew up in Minnetonka so we knew we wanted to come back west. We have 3 children as of recently. We had a baby boy who’s about 2 ½ months old now so very busy but kids are active in sports. We live near Bandimere so we’re there a lot and saw the advertisement in the Villager for the commission position shortly after moving into the neighborhood so I applied a couple months later and was fortunate enough to be picked so I have 2 years under my belt and just starting my third year on the commission. Boettcher: Good. Meredith. Petouvis: I’m Meredith Petouvis and I have been in Chanhassen for 12 years now. I’m an east coast transplant. Someone who didn’t exactly know precisely where Minnesota was. I had a general idea. I was a little surprised. My son is horrified because he loves geography. Yeah it’s out there so, so we, even though and specifically when we were searching for houses we kept driving and driving and where did we, where are we? But it was Martin Luther King weekend so everything is white that time of year so we love it. We intend to stay. We have since purchased a second home in Chanhassen and moved within the city so I use the parks mostly with my kids when they were small. They’re 13 and 10 now and use the parks differently than when I was chasing them around the playgrounds trying to make sure they didn’t break their neck but I’m out as Todd knows, because he and Adam got an email from me on Friday as we were walking through the park with the dog saying um the dock is floating so anyway we enjoy the parks and I’m glad to be starting my third year on the commission. Boettcher: I’m Jim Boettcher. This is the start of my eighth year on the commission. I grew up south of St. Louis, Missouri. I was in the automotive industry. Started out as an engineer with GM. Left them. Went to Ford which is pretty common. People bounce around but I lived in St. Louis, Detroit, Orlando, Memphis and now here Minneapolis area I call it but this as far as every Park and Recreation Commission – April 23, 2019 6 place that I’ve lived has been, especially when you look at the parks. I never saw a park in Detroit. I did see one but I had to get away from it. I never saw any in Memphis. I mean to have a park within a half mile of every house that’s just, that was unheard of and all the time when I was working I was always traveling. I didn’t have time, you know we’ve been living here almost 18 ½ years now but the first 10 or 11 years when I was working I was traveling 40, 45 weeks a year. You know I’d drive through a town here and I’d go eh okay. I’ve got to go. I’ve got to do something but I always have enjoyed Lake Ann. Lake Ann Park. I live a half mile away. Plus I’m a bass fisherman so I’m on Lake Ann. If you see a red bass boat out there 4 out of 5 days a week in the summertime that’s me. Just wave. Bring food and water and call my wife and tell I’ll be home by dark at some point so. But I’m like everyone else. I got here. I really love it. My wife has been fighting me the whole time because she’s a Tennessee girl but so far I’ve got my feet dug in so we’re still here. Sweetser: She’d hate the humidity if she went back. Boettcher: Yeah there’s a story about that I’ll have to tell sometime but really enjoy it here and I’ve enjoyed all my years on the commission so looking forward to another, at least two so. Sandy. Sweetser: I’m Sandy Sweetser and I actually moved to Minnesota in 1989. I’m not originally from here either. From Ohio and moved up here for a job. In ’92 my husband moved here because we had dated long distance for a while and then in 2000 we built a home here so I’ve actually been in Chanhassen since 2000. My kids, I’m kind of on the opposite spectrum of the end down here. My kids, I have one in college in Cincinnati. University of Cincinnati. He went back to my home town. Born and raised in Chan and then my daughter is a freshman at Chan High School so you know my I think history with park and rec reall y was with my children and we live very close to Bandimere as well and my son is still a crazy active kids even though he’s 19 and we spend a lot of times on the soccer fields at Bandimere and all of the basketball programs. My daughter is a freshman and she’s in high school and she’s 6 foot tall so my kids have always been, we’ve always been active in sports and the community. This home is the only the second home I’ve ever lived in from the standpoint of a home. My family home. This home and I think this will probably be my last home. My husband is a Marine brat. He’s moved about 20 times but so I’m happy to be on this commission. It seems like a wonderful group of people and just want to give back to the community. That’s why I’m here. Boettcher: Good. Matt. Kutz: Matt Kutz. Moved to Chanhassen in 2006. Live in the Lake Susan Hills area. Bandimere Park area. Two kids. Got a 6 year old and a 3 year old and I’m also on Chanhassen Fire. Been on for 12 years now so I’ve a little bit of experience with the city. Just looking forward to working with the park commission here and try to make sure that we’re doing the best we can and trying to keep improving on what we have and just want to make an impact. Park and Recreation Commission – April 23, 2019 7 Boettcher: So if you get a call in the evening you only have to run. You only have to drive. Kutz: That would make our Chief happy. Good response time. Boettcher: Well like I said I really look forward to it again we have 3 new members. I don’t think I’ve ever remember more than 2 new members at once so this is a little bit different but it’s not by any means a challenge. I mean the diversity is always great. That’s usually where you get the best ideas from. Instead of just always everything is status quo. We get some new blood in. Not that we’re picking on anybody but look forward to everyone to get a chance to actually pick your brains. What do you think about this. Look at from more of I guess an outsider’s perspective at this point in time so very looking forward to working with everyone. If we do well it makes me look better. If not I’m not here next year. Hoffman: I’ll make you look good. Boettcher: There you go. Tsuchiya: Item number one on the… Boettcher: There will be cookies if you do. DISCUSSION BY COMMISSION FOLLOWING UP ON APRIL 8, 2019 JOINT MEETING WITH CITY COUNCIL. Boettcher: The second item under new business was based on our meeting a couple of weeks ago with City Council and again I know for the 3 new people that was something new but I’d kind of like to get everyone’s read on what you felt. What was your impression coming out of there. The one thing I guess I’ll go ahead and start is I got a little bit of a take away from the Mayor when she said I want you to challenge yourself and do something different. Be unique. You know come up with some ideas. Again nothing in relating to the fact that we’re going to have any mind to do anything but what can we do at this point. This is something we’re not going to be able to figure out this evening but just to think forward over the next 2-3 months or whatever so the next time we meet with them we can say okay, we did this. We did this. We looked out about Sandy with marketing stuff. You’ve got you know what type of ideas. Can we do volunteer work? Can we do whatever? I think I take that as a challenge. That was the one thing I always did in my career. Every year we would start over. We’d re-write our business plan and that was our challenge for the year. We’ve got to meet these objectives. Even though nothing was set out you know that we have to do this or have to do that but whenever you hear something like that you know there’s an expectation from the person that said it. That’s not just idle gossip or idle talk that someone’s talking about. She really has something in mind so I’d love to be able to go back in, again not to make me look good but I’d love to be able to go back the next time and say here’s what we did. We took this idea. We did this. We ran with it so just something for all of us to keep in the back of our mind. You know think about when I’m out on Park and Recreation Commission – April 23, 2019 8 Lake Ann and Todd and I are catching big bass you know think about something. Well we could do this. We never did this before. Why don’t we try it. Again budget wise we don’t have a lot. You’ll see that in CIP or you already know about what the number is at right now but just something going forward. I think it’s kind of a challenge. Meredith you want to go with your take? Petouvis: I had, I just made a couple of notes of take aways that we could maybe act on that aren’t requiring budget. One, we talked about actually in our orientation session is when the time comes when the land around, the new land around Lake Ann is officially deeded to the City it would be great if we could all get out there. If we need to put garbage bags on our legs to get across the creek we can do that but just to really get out and get, we have a sense on the map and last year we were able to go out as part of our summer touring and actually, was it you Todd who drove us across the, over the river and through the woods pretty much but we got sort of an over the top view of probably, we were aware of where the houses are going to be built but it’d be really nice to get in there and walk around and I think we would be able to do some of that brainstorming and outside of the box thinking after really standing there so that would be my request for a little field trip. Hoffman: We’ll schedule that for May or June. Tsuchiya: When the mosquitoes are out? Hoffman: Yeah. Petouvis: And then my other item, which is a complete shift of topic but it’s something that I think we had spoken about before this council meeting but it certainly came up during the meeting with the City Council. We have 2 empty chairs that could be filled by youth commissioners and I think perhaps, I don’t know whether we want to open it for discussion tonight or put it on a later agenda but it sure would be nice to fill those chairs because I think the youth commissioners bring an important perspective. An important voice if they choose to use it to the commission so I would love to talk about ideas for filling those seats sooner than later. Boettcher: And I agree. Have we had, is it 5 youth commissioners we’ve had so far? Hoffman: In total? Sounds about right yeah. And this is the second or the third stint that we’ve had youth commissioners over my time here. Boettcher: Yeah, the first one was Mayor Furlong, it was actually his idea. Hoffman: Yep. Boettcher: In 2013 or something. Park and Recreation Commission – April 23, 2019 9 Hoffman: Yeah bring them back. Boettcher: At one point we had 2 and then the rest of the time it’s always been one I believe but yeah you’re exactly right. The input, we were discussing something, it wasn’t the skate park. That was already open but whatever item we were discussing we said well do you use that and all of a sudden this commissioner, youth commissioner opened up you know and it’s 15 minutes later he’s still talking about it because everybody that he went to high school with that was their thing. That was their hot thing right then so it was great to have that input so. Sweetser: Have we typically just kind of use social media to let students know of the opportunity? Hoffman: The same advertisement process that you saw is what they would see and then I would say most of the youth commissioners have been tapped on the shoulder by an existing adult commissioner and said hey, wouldn’t this be something. They know the student from somebody that they know from school or their son or daughter knows from school so that’s been the most productive way I think to put people on those seats. They typically don’t answer ads for park boards. Sweetser: We certainly, we could reach out. We talked a little bit I think just in our meeting earlier just about reaching out maybe to the high schools to you know some of the social study teachers or you know there’s got to be some kids in government classes that might be interested if you guys think that’s something. Boettcher: …or something. Sweetser: Yeah. Or just even for the contact. Kutz: I’ll cultivate that and reach out… Pemrick: And if we need to with us being in Minnetonka district if you need me to reach out. Hoffman: Yeah. Pemrick: Every parent once a week gets an email full of flyers about the easy way of getting the word out. Sweetser: Yeah the kids like we were saying the kids in speech classes, you know those have got to be future politicians so you know there’s got to be some kids interested and that direct outreach to the schools. Boettcher: And I think you’re right with parents maybe being kind of a driving force because one of the commissioners we had from Sandy from your neighborhood, his father is on the Park and Recreation Commission – April 23, 2019 10 county park commissioner with me and the son was here as a city junior park commissioner so it’s. Sweetser: Sure, right. Tsuchiya: Todd out of curiosity, do the other commissions have youth commissioners or is it just park and rec? Hoffman: Just park and rec. Boettcher: Just us. Anything else Meredith? Petouvis: That was all. Boettcher: Karl. Tsuchiya: No, not too much. You guys have already covered it from the meeting. The only thing is you know even though I know we don’t have the budget for it but just to make sure that I think Councilmember Jerry McDonald wanted to make sure we didn’t forget Bandimere and you know we all agree. I think everybody agrees. It’s not finished so it’s not that we’re you know intentionally disregarding it but just knowing that there are other things that have to take priority right now but that is something that we still hold up there as a project that needs to be completed in some form I would say so not that we forgot it but we’re consciously putting it to the side right now. Boettcher: And not as a slight on a council member but every time we went in there for the past several years and we brought up Bandimere and what it was going to cost, it was always talked down because of the cost. Tsuchiya: Yes. Boettcher: And now the word is well don’t forget about it. Well we evidently have never forgotten about it. It’s just. Tsuchiya: No. I mean we could always say. Boettcher: We were never given a green light to do anything. Tsuchiya: Yes. And we know we can always keep coming back and maybe public sentiment will you know once the Galpin property is done and things are in there maybe there’s some momentum that the commission can harness at that point to refocus such energy on finishing off Bandimere in some capacity. Whether that’s in one fell swoop or in stages and you know these things take time so start with an idea. Kick it around. Pass it up to the council. See what their Park and Recreation Commission – April 23, 2019 11 feedback is and keep going back and forth and see if we keep moving the ball forward in some fashion. Hoffman: For the new folks let’s talk about what’s remaining at Bandimere. Tsuchiya: Oh yeah. Let’s see if memory serves me correct there is the, there’s a large area as you pull in that I think the discussion was a sport court or a pickleball court. Hoffman: Pickleball or tennis yeah. Tsuchiya: Or tennis. Hoffman: Or both. Tsuchiya: Or both. There’s the area outside the playground area that kind of slopes where there’s a big rock out there. A couple rocks my kids like to climb. Behind the baseball fields and that area there’s discussion about kind of a structure. Hoffman: Large shelter. Tsuchiya: A large shelter with bathrooms. Permanent bathrooms in there. There was also discussion about I think in the master plan it talked about the potential for a splash pad in the area. Hoffman: And athletic field lighting. Tsuchiya: Yep and then field lighting for some of the athletic fields. I mean I think the soccer fields are probably top of the list but we’ll see you know what kind of input from the community and what kind of guidance from the City Council and also what kind of funding comes in because, for example for the new commissioners here is the Lake Susan Park lights that went in, a large contribution came from the baseball association so because of the timing of that, that’s why that project got done relatively quickly. So if there is something like that from a youth association that comes through then those are opportunities where we would have to probably request, make a faster request of the City Council. Kutz: Probably like a permanent warming house there for the hockey arena I would say. Tsuchiya: Possibly. That would have to be an evaluation because right now there’s a really good relationship with, Jerry do you remember who, who are we contracting through? We changed that or they just got bought out. Ruegemer: For the? Park and Recreation Commission – April 23, 2019 12 Tsuchiya: For the warming houses. Yeah we put the trailers right now. Tietz: Will Scott. Previously it was Mod Space and they got purchased by Will Scott. Tsuchiya: So yes, a possibility but then I don’t know. It’s like renting versus owning in a way. So if you put a permanent structure there then you have long term costs of the structure and things like that but maybe there’s a way to trade. Something to evaluate later on. Not by any means ruling out but something to look at. Did I hit all the? Kutz: The splash pad as well. That’s definitely something that needs to get put into the city somehow. Tsuchiya: Yeah that’d be a wonderful add on. Just a matter of space and money. Kutz: Well like the council said put the pressure on them. Let’s not put the pressure on ourselves. Let’s push it to them and make them make the decision to say no. That’s what I want to see from this group. I want us to give them a proposal and if they say no, that’s fine but I want this council not to say oh we’re constrained by budget. I want us to go forward and make them say no and I’m sure that’s what we’ve done in the past but I just want to make sure that we continue to do that. Boettcher: Exactly yep. Anything else Karl? Tsuchiya: I don’t think so. I just double check. I think that hit all the points from the master plan about Bandimere. I don’t know if I missed anything. If I did. Hoffman: No. Boettcher: Joe what did you come away with? Scanlon: Yeah yeah. Just kind of echo everything that you guys have said. That’s one thing…I wanted to bring that up too. Shouldn’t be difficult and I think it’s important to have at least one voice from that demographic. And then yeah, just focus on the priorities that we’ve had for the last year and maybe back two or more years. I think you know the City Council has a lot of other stuff going on. They’re not…all different things on our plate that we’ve been working on over time so entrust the priorities we have in place and just go with that. Boettcher: Haley what kind of read did you get? What were your take aways? Pemrick: Probably the biggest thing kind of to echo is Mayor Ryan’s push to think outside the box and think of things, you know obviously not forgetting priorities but you know what are creative ways we can go about getting to them. Park and Recreation Commission – April 23, 2019 13 Boettcher: Good. Sandy. Sweetser: I’m very much a list maker so I had 1, 2, 3, 4. 1, 2 and 3 have already been talked about a little bit. The only other thing I had written down was I believe it was Councilperson Coleman mentioned new events so that might just be something as you were kind of mentioning a little bit earlier with the marketing side of things and you know what new events can we create for the city and bring in to maybe it’s some of these spaces that we’re talking about so that was the only other note that I kind of made and I don’t have any specific thoughts yet but. Boettcher: Yeah and this is all just you know what we feel again then we’ll create some type of a plan. Again keeping in mind we have the 2040 plan. A lot of people spent a lot of time was it 18 months I think it took in development. I don’t know 7 meetings. 8 meetings. Something like that but a lot of work went into so we kind of have a little bit of a guideline there. Matt what else did you come up with? Kutz: Like I said just to challenge the council so I want to make sure that we do that like I talked about and some of the other things you guys mentioned with your list. Good list and also the youth thing I think that’s important so, those are things I took away from that. Boettcher: Okay good. So yeah let’s, I’d say let’s do that. Everyone will anyway and maybe we’ll put this on as an item in the June meeting. Give everyone a couple months. 60 days to think about you know what can we do? What can we do outside the box? Be different. I used to work for a manager I used to work for, we’d go in to visit at one of our dealerships and he would walk right up to the service manager and said what are you going to do today that’s unique. The service manager would say I’m going to get away from you. I don’t know what you’re talking about. I mean when you hit somebody with something like that it takes them out of their comfort zone immediately. I mean it’s not boiler plate you know. It’s not written here in black and white. You actually have to go outside and think about it and again that’s where sometimes what Todd showed us earlier, what the people did back in 1969. That wasn’t something that was handed to them to say here, I need you to act on this. This was people that said I see this. This is a vision. 50 years later where would we be if we wouldn’t have had that happen at that time so big, big changes came about. Old business. Do we have anything? Pemrick: Can I just add? Boettcher: Sure. Petouvis: I’m trying to formulate exactly what I want to say but I need to say something before the agenda moves on. I want to kind of circle back to what Commissioner Kutz was talking about challenging the council. And in my mind we walk a very thin tightrope. Maybe Jim you can speak to previous. You know I’ve got this is my third meeting with the City Council but as far as knowing that our park dedication fund which has funded a lot of the, at least currently recent capital improvements with our program is dwindling and very much accounted for. We Park and Recreation Commission – April 23, 2019 14 have Lake Ann which is a huge project on the horizon. I would caution us to be very, very strategic about how we challenge the council and knowing what the City’s overall budget is. What the tax comfort is within the city and the county. I would just make sure that we, any challenge that we do we be very, very thoughtful about it. Thank you. Boettcher: And just, and I know I’ve said this before and I said it at our meeting with the council, you know in the past what I saw it was always just so frustrating to go in with all these grandiose plans but we weren’t biting the whole thing at a time. I’m talking about Bandimere in particular. You know we had the lighting. We had the multi-use court. You know pickleball, baseball, tennis, whatever. Athletic field lighting. The shelter. The splash pad and we said here’s the way we want to lay it out and this and this and this and this and the total came out, yeah it was a big number. If I remember it was $3.6 million but we were just looking for pieces and you would come out of there and you got absolutely nothing. No approval. No go ahead or whatever and you went back to the drawing board and you thought how many times can I do this? You know you just get frustrated basically so again as Matt said earlier maybe a new tact. Push all of it over there. Just here, this is our list. If you don’t do anything, I mean pointing fingers in the other direction for a change. Maybe instead of going in with our hands out saying here make this your idea. What would you do? Maybe we’d get a better response that way. You know it’s something different to try so. Anything else on that topic? Kutz: I just don’t want us to be afraid. Boettcher: Right Kutz: And I mean challenge might be a little bit of a strong word but I do want to go in there giving them options and making sure that they have a choice to say whatever they need to say regarding whatever we propose. I don’t want to, that’s all I want I guess add to that discussion. Boettcher: No that’s good. Petouvis: And I’m not opposed to a challenge. That’s not why I say this. You know when we’re working within the environment within which we are operating when we choose to challenge that it’s something that we need to make sure we utilize. Kutz: Well we have to be united. Petouvis: We need to be united and we need to be strategic and we need to understand that those opportunities are rare. Hoffman: And we’ll call it a recommendation. Petouvis: Yeah exactly. Park and Recreation Commission – April 23, 2019 15 Boettcher: Todd, schedule wise CIP is that June or May? Hoffman: Typically June, July and August. Boettcher: Okay. Kutz: So if that’s coming up in June, July and August everybody on this board should have 2-3 items that they’re thinking about that they want to at least put on the, in that budget. I would challenge everybody here to think of I don’t know if you want a park bench. I don’t know if you want a skating rink in your area or whatever it is you should come up with something and we can then discuss it at one of our next meetings and we can say you know maybe this isn’t the best idea right now but this is what we’ve done in the past. Some of you guys have been on the board you can tell us what you’ve done in the past and what’s worked and what hasn’t and we can go from there. Boettcher: No it’s all good ideas. I think we can get somewhere. Old business, anything there Todd? Jerry? REPORTS: 2019 ADULT SOFTBALL. Boettcher: Reports, we’ve got 2019 adult softball. I believe this is going to be Jerry. Ruegemer: Yes it is, thank you Chair Boettcher. Just wanted to go through real quick. We have one adult softball league here and that’s going to be played on Thursday nights out at Lake Ann Park. The league format is a double header league so the teams will be playing 28 games out there for 14 weeks so we have 12 teams signed up for that. We’re scheduled to start this coming Thursday, April 25th and we will go til Thursday, August 1st with rain out’s coming up on the 8th of August so all the games are played out at Lake Ann Park. Fields 4, 5 and 6 and we utilize the lights. We play 4 games per field per night on Thursday nights up there so. The teams like the double header leagues. They find that if they’re going to come out and dedicate the night they might as well play a couple games and kind of get some exercise and socialize with their friends and teammates so it’s a popular night with that so attached is the schedule if anybody cares to look at that but that’s kind of it right now so we’re excited to start another season. Kutz: I was going to ask, do we limit the number of teams or is that just how many asked to participate this year? Ruegemer: That is the maximum number of fields that we have is 12 with the double header format. So if we played single games like we used to we could get more than the 12 teams. Kutz: Do you think, how many teams do you think, is that typical 12 to fill out the schedule or we’ve had more you think or did you have to turn any away? Park and Recreation Commission – April 23, 2019 16 Ruegemer: I had to turn away at least 2. Sweetser: What’s the financial model of the softball league? Is it a break even? Is it a money maker for park and rec? Ruegemer: It is a positive revenue positive after we pay umpires and sanctioning fees and you know we don’t necessarily account for percentages of my time on it. Sweetser: Sure right. Ruegemer: But after it’s said and done then the revenue is more than the expenses. Sweetser: Okay, wonderful. Boettcher: Is it tough the last couple years when you have snow on the ground one week and 9 days later you’re going to play a game on it? I mean getting the fields prepped. Everything. Ruegemer: That has been a little challenging. Boettcher: I would say. Ruegemer: That is for sure. Our April snowstorms have been challenging for everybody so. Boettcher: So how many fields are resting this year? Ruegemer: Softball fields not resting any. Boettcher: Not any. Ruegemer: Yeah typically we’ll take down a full size soccer field in the fall. Boettcher: Right. Ruegemer: Whether that’s Lake Ann or Bandimere so we try to kind of have a rotation for that just to kind of keep them fresh. Boettcher: Okay. Does anyone go? Have any of you gone to see any of the games? Kutz: I’ve played in it in a couple of leagues. Boettcher: Have you? Kutz: I thought it was a Thursday night league. Maybe it was a Wednesday night. Park and Recreation Commission – April 23, 2019 17 Ruegemer: I think you guys normally play fall now. Kutz: The fire department has a fall team. This fall I think we’re doing. We didn’t do the summer one this time. There’s a lot of people there. Pemrick: It’s fun to watch yeah. Yeah a lot of people show up. Boettcher: Yeah it is. You look at the park in there and all the signs that say no parking on grass and cars all around them which is an issue I guess. Hoffman: It’s always that transition when one game is finished and more people are coming and it’s tough to find a spot. Scanlon: Do we have a volleyball league that we do similar to the softball league? Ruegemer: We do not currently. Scanlon: I was just curious if we did or not. Ruegemer: In the early 90’s we did sand volleyball but then that kind of tailed off over the years. Hoffman: We really don’t have a venue right now. Single court at Lake Ann. A couple at Lake Susan. COMMISSSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. Boettcher: Is this where you wanted to do the, from Nicole or from Nikki? Hoffman: Yep. Nikki and the gang. If you read it somebody can take a stab at your thoughts and see if the commission wants to go in with it. Petouvis: Todd what are down sides? To allowing the gratitude tree. Hoffman: I’m wondering if you guys have identified any. Just potential down side that I can identify would be people are wondering who it is. What they sponsor. What it’s about. Petouvis: Do we worry about damage to the tree? Hoffman: Potentially but probably not a huge idea. Huge issue. Park and Recreation Commission – April 23, 2019 18 Pemrick: …littering or the tags flying off. Hoffman: They said they’re going to clean it up or keep, but I think the biggest thing why I brought it to the commission is do you know anything about this? Did you look them up? These trees are probably sponsored by a variety of people. Do you want to look them up or do you just think it’s just not that big a deal and let them try it and see what happens? Boettcher: Was it going to be one of the trees here, right here? Hoffman: That’s what they talked about yeah. Boettcher: Okay. You know I’m not that familiar with. I read through this. I clicked on the website and looked at that but otherwise I really wasn’t familiar with it. I don’t know if anyone else is. If you’ve seen it. Sweetser: I had just done the same thing. Looked at the website. It seemed like kind of a smaller you know type of an organization. That was one of my, I’m very much into gratitude. That word means a lot to me as a person but there’s a lot of organizations out there I feel that you know might have that same message and you know if it’s something that hey we’re willing to look at multiple times it just seemed a little I don’t know. I don’t know what the word is but kind of small potatoes in a way and how were they marketing it. It didn’t seem like there was a lot of marketing behind the organization. Boettcher: Right. Sweetser: You know so then someone walks up, sees it. Will people understand it? I don’t, you know it was just a, I think it’s a great concept. I’m just not sure if that, the actual implementation of it. Boettcher: That’s what kind of was my take away. Great idea but the implementation. I mean having a pen and some paper tags there and do they even understand what they’re doing? There’s nothing formalized as such. Sweetser: Right. Boettcher: I mean you hang it, it is like you said it’s a great act. Gratitude is but you kind of lose it. Is this really, is he going to get a bang for the buck? Sweetser: I went to the website thinking maybe it was tied into a bigger day of some sort. You know Day of Gratitude. International Day or National Day, something like that and I didn’t find that unless I missed it but so I just think it’s a little bit of a disconnect personally. Park and Recreation Commission – April 23, 2019 19 Pemrick: She had said they’re doing it for a second time over what by Centennial Lakes? Sweetser: Yeah they had done it I think. Boettcher: That’s in Edina. Pemrick: Edina? Hoffman: Fifth season. Pemrick: Oh fifth? Huh. I’d just be almost intrigued to hear someone in Edina’s thoughts on it. Sweetser: Yeah. Pemrick: To you know just get a little more information on it from someone who’s actively, who’s been a part of it you know and see what their residents feel like and if people are engaging with it or not. Boettcher: If it’s where I think it is that’s where Ford, where we had our regional office was right there in Centennial Park. So there’d be, I know there’s a lot of traffic there. Probably I’m not saying there isn’t traffic here but a lot more because you’ve got office buildings here, here, here and here and the big pond in the center. People are walking there at lunch every day before work. After work so I would kind of be curious to see what type of participation they had. Tsuchiya: Could we in this case is it Todd could we ask you to reach out to Edina’s park department and see if they have any feedback and email and let us know what the response is? Hoffman: Be glad to, yep. Petouvis: Another question just trying to fully think through this is would we be setting any type of precedence if perhaps we do not want to set by going forward with this particular tree would be then? Hoffman: Always. Always. Tsuchiya: Everything we do is precedent setting. Boettcher: Right. You did it for me. You did it for them. You’ve got to do it for me type of thing. Tsuchiya: And Todd if you could, if anybody else has specific questions but this just the attorney in me thinking is I specifically want to know if Edina has any feedback or reports about Park and Recreation Commission – April 23, 2019 20 I’ll just say inappropriate messages left on the tree. I just, you know I don’t want to get into a First Amendment issue on something like this so. Hoffman: Okay. Tsuchiya: I don’t want to create some sort of forum where we’re either condoning but yeah something like that. Sweetser: Yeah. Hoffman: The one I saw in, where was I visiting? Northfield. Yeah it was on private property. Sweetser: That’s what I was wondering too. They have a connection obviously to the Dinner Theater. You know is there something they could work with the Dinner Theater to do on site? You know where they could almost explain it better to the guests that are coming there which I know we don’t control but. Hoffman: Another way to look at this is most times somebody wants to do something in a public space, they want to pick City Center Park because they know it’s the most visited park in the city so anytime they want to bring their idea to you they want to do it right here and there’s a little bit of a precedence set with that many people believe that this space is for the veterans. At least that portion of that location that that’s the veterans monument and that that place is somewhat reserved for the veterans monument and any action that is incorporated with that. There’s other parts of the park. You have the entertainment stage and you have the library promenade but that’s just kind of the history and anytime anybody has their good idea they want it to take place here in this park. So you have, it’s good to be cautious. Boettcher: So we’ll just wait to make a decision until Todd can get some feedback from the City of Edina. Hoffman: I’ll bring you more information in May and I’ll let Nikki know that we’re accumulating that information to bring it back to you. Boettcher: Good. So we’ll just do it as an agenda item next month. Hoffman: Sure. ADMINISTRATIVE PACKET. Boettcher: Administrative packet. Anything there you want to, I see there’s several, six different items here. Park and Recreation Commission – April 23, 2019 21 Hoffman: I really want to focus on the Arbor Day planning. So this is coordinated by Jill Sinclair who is the City’s arborist working in our planning division but does take place in a city park. This year Rice Marsh Lake Park and so if you can be there to represent the commission she appreciates that. I’ll be there that morning as well. I think we’re planting 16 or 19 trees in the park and we’ve been around. Lake Ann Park. North Lotus Lake Park. Last year was, where were we at, Power Hill Park so really great project that Jill has undertaken and to show our appreciation it’s nice to have a few commissioners around to help plant. Petouvis: It’s a terrific event. My kids they’re devastated when they’re not able to go so yes I have an older one who’s upset and a younger one yes, I get to go so I highly recommend this event. It’s fun. I mean literally all the hard work is done. You know we’re putting some dirt back in the hole and the trees are already in them so I highly recommend that one. Boettcher: Is this picture from last year? Hoffman: It is. Yeah it’s a large group. Haley’s probably in that picture. Pemrick: I am in that picture yeah from last year. Boettcher: Where’s Waldo yeah. Pemrick: I’m right in front of the really tall guy…Blue shirt yeah. Hoffman: And I won’t be in there because I think I took it. Tsuchiya: You didn’t have a selfie stick? Hoffman: No not that long. Not that large. And for the new people administrative packet is information that comes across our desk that we provide to you so you can just be informed. A few times it’s going to be after the date. Most of the time it’s not. It’s going to be forward looking and you can attend. You can participate but mostly it’s for your information so the things that we’re seeing that we think is interesting that we’re providing to you. Petouvis: Before we seek adjournment I would just like to give kudos to Jerry and Audrey and everyone who was involved in the egg hunt. I think it’s a little miss named. I think it should be the egg free for all. Hoffman: Ah yes, I think you’re right. Petouvis: We worked really hard to distribute evenly across the field and man those kids, if they could clean their rooms like that. I mean 15 seconds and there’s not a scrap. Oh my gosh I know so it was a gorgeous day. Gorgeous day. Park and Recreation Commission – April 23, 2019 22 Kutz: Much better than the past couple. Hoffman: Last year we froze. Petouvis: Yeah I was trying to think. I did not make it to last year’s. I’m not sorry to be honest but as I was out there I was thinking how on earth do you do this in snow and muck and yuck because that’s quite the undertaking. It’s an undertaking in beautiful weather but. Hoffman: They swept all the snow off for you last year. Petouvis: So another job well done. Boettcher: Do you have any idea attendance wise what the number was at? Ruegemer: Yeah you know we had roughly about 475 kids register plus parents and grandparents so we were well over 1,000 people there that morning so. Boettcher: Where does everybody park? Ruegemer: All over. Hoffman: It’s like the 4th of July. Tsuchiya: Yes, wherever there’s space. Ruegemer: Yeah it was a beautiful morning and so we just thank everybody for being there and everybody was pretty well behaved so. Petouvis: Yeah I did have to shoo a few kids off the field. You know how kids creep? You know like I’m not moving. So it was super cute. Everybody was having a good time. Kutz: Next year you’ve got to put the golden egg in a different egg though because once they spotted it they all beelined right to that one. Put it inside one of the other eggs then. Petouvis: Yeah because I was in charge of putting it on the 5 to 8 field. Well how do I because there are literally probably 300 plus sets of eyes watching so I tried to be all, you know put it in a handful of other eggs and throw them all at once but yeah. Boettcher: Is that like when at Christmas the tree lighting when Santa would be in the little shack and the little kids pulling on the door. I know Santa’s in there. He can’t fool anyone that age. Hoffman: He wasn’t dressed yet… Park and Recreation Commission – April 23, 2019 23 Sweetser: We used to have an Easter Egg hunt in Bandimere before you moved there. Well maybe they’ve had it the last couple years but they didn’t have it this year. Anyway when my kids were little the Easter Bunny drove up one day we’re right by the park so my son goes bunny, the Easter Bunny just drove up and I look out the window and the Easter Bunny got out of his Ford whatever. Walked to the park. Hysterical so. So cute. But he drove with his head on. You know he had his head on. Not that his head comes off but. Boettcher: Any other items of discussion? Petouvis moved, Kutz seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:26 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Receive Senior Commission Minutes dated April 26, 2019 Section CONSENT AGENDA Item No: D.5. Prepared By Sharmeen AlJaff, Senior Planner File No: PROPOSED MOTION “The City Council receives the Senior Commission minutes dated April 26, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes CHANHASSEN SENIOR COMMISSION MINUTES April 26, 2019 MEMBERS PRESENT: Barbara Nevin, Jerry Cerchia, Mack Titus, Carol Buesgens, Lisa Lyon, Ruth Lunde, Bhakti Modi, Dorina Tipton. MEMBERS ABSENT: None STAFF PRESENT: Sharmeen Al-Jaff, Mary Blazinin. GUESTS PRESENT: Dawn Plummer, Carver County Office of Aging, and Holly Kranz, Carver County Public Health. Commissioner Nevin called meeting to order. Approval of Agenda: Commissioner Cerchia moved to approve the Agenda. Commissioner Titus seconded the motion. All voted in favor. Senior Commission Minutes: Chairwoman Nevin called for approval of September minutes. Commissioner Titus moved to approve. Commissioner Cerchia seconded the motion. All voted in favor. Election of Officers: Commissioner Nevin called for Chair and Vice Chair nominations. Commissioner Titus nominated Commissioner Cerchia for Chair. Commissioner Nevin self-nominated for Vice Chair. All voted unanimously in favor. Approval of By-Laws: Chairman Cerchia called for motion to approve By-Laws. Commissioner Nevin made a motion to approve the By-Laws, Commissioner Tipton seconded the motion. All voted in favor. Appointment of Advisory Board Representative: Ruth Lunde was appointed new liaison to Advisory Board. July 4th events: Staff prepared a list of typical tasks to prepare for the 4th of July Bingo event. Commissioners volunteered to be assigned tasks such as: Commissioner Buesgens: Number Calling Commissioner Titus: Retrieve the numbers and hand them to Commissioner Buesgens. Commissioner Modi: Assist with setup of microphone and speakers. Any member available on the 3rd will assist in hanging posters or anything else that might be needed. Act on Alzheimer’s Update: • Staff prepared a list of typical tasks to prepare for the 3rd of July Alzheimer’s table which include: o Reserve table o Insure all brouchours and organized and ready for the event o Organize the giveaway baskets o ACT on Alzheimer’s Display packed and ready to be transported. • Byerlys sponsored Health and Wellness Fair planning for June 22nd finalized. Commissioner Tipton will tend to the table. • Chanhassen Library Stand promoting Alzheimer’s Awareness finalized for September, October and November. Commissioner Tipton will tend to the table. • Chairman Cerchia and Commissioner Tipton are working with city staff Mary Blazinin and Sharmeen Al-Jaff to plan a timetable for the opening of a memory café. The opening is tentatively planned for late September/early October launch. Recap of Goals and Objectives/Joint Session with City Council: Sharmeen Al-Jaff received positive comments from City Council on Senior Commissions’ accomplishments. Chairman Cerchia spoke of the communication issues in reaching seniors. Commissioner Mohdi expressed a desire to be part of the initiative (yet to be developed) on senior communication. No specific action was directed, as it was an exploratory discussion. Chairman Cerchia spoke of the need to identify and help SOLO seniors. He addressed Commissioner Lunde, who has current experience as a home companion, through Lutheran Services. Chairman Cerchia asked her if she thought it would be possible, in the future, to put together a team of volunteers, that could be properly vetted by Lutheran Services, and work under her guidance to further expand the help reach to solo seniors. No specific action was directed. It was an opening discussion on the topic. Arbor Day Invitation: 2019 Arbor Day tree planting will take place at Rice Marsh Lake on May 4. Memorial Day: Memorial Day celebrations to take place on May 27 at City Center Park, followed by lunch provided by Lions. Donations received will go to Diversion Court. Commissioners Nevin, Lunde, and Tipton will participate. Senior Commission Comments: None Adjournment: Chairman Cerchia called for meeting adjournment. Commissioner Tipton moved to adjourn; Commissioner Buesgens seconded the motion. All voted in favor. Prepared by and submitted by Sharmeen Al-Jaff CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Ithilien Pond: Approve Quantity Overrun Section CONSENT AGENDA Item No: D.6. Prepared By Jason Wedel, Dir. of Public Works/City Engineer File No: Project No. 201811 PROPOSED MOTION “The City Council approves the modification to the contract for the Ithilien Pond Maintenance Project in the amount of $73,592.50 to include the additional quantities." Approval requires a Simple Majority Vote of members present. BACKGROUND The City Council approved the contract for the Ithilien Pond Maintenance Project on December 10, 2018 to Kusske Construction. This pond had significant amounts of sediment accumulation from stormwater runoff over the past 26 years. This particular basin receives all the stormwater from the 20 homes in the Ithilien development, prior to its discharge into the Curry Farms Park ponds and eventually into Christmas Lake. Maintenance of this basin was critical to prevent significant pollution from entering the lake, streams, and for flood control. The project involved excavating sediment and grading the pond to the original design. DISCUSSION The excavation and grading activities began in January of 2019 and continued into February and March. The amount of sediment required to be removed to restore the pond to its original design exceeded the estimated quantities included in the approved contract. The estimated sediment removal was 2,300 cubic yards and the actual excavation was ultimately 6,262 cubic yards. Due to the contractor already being on site doing the work and the need to restore the pond to its original design, it was necessary to have the contractor continue to work and remove all of the sediment. Funding for this project comes from the Stormwater Management Fund. The 2018 CIP included $80,000 for this project. The total project cost is $171,930.50. There are sufficient funds available in the Stormwater Managment Fund to cover the additional expense. The 2019 CIP also includes $80,000 for stormwater improvements. Prior to moving forward with any projects in 2019, staff will review the Stormwater Management Fund balance with the City Council to determine if a project in 2019 is prudent. CITY COUNCIL STAFF REPORTTuesday, May 28, 2019SubjectIthilien Pond: Approve Quantity OverrunSectionCONSENT AGENDA Item No: D.6.Prepared By Jason Wedel, Dir. of Public Works/CityEngineer File No: Project No. 201811PROPOSED MOTION“The City Council approves the modification to the contract for the Ithilien Pond Maintenance Project in the amountof $73,592.50 to include the additional quantities."Approval requires a Simple Majority Vote of members present.BACKGROUNDThe City Council approved the contract for the Ithilien Pond Maintenance Project on December 10, 2018 to KusskeConstruction. This pond had significant amounts of sediment accumulation from stormwater runoff over the past 26years. This particular basin receives all the stormwater from the 20 homes in the Ithilien development, prior to itsdischarge into the Curry Farms Park ponds and eventually into Christmas Lake. Maintenance of this basin was criticalto prevent significant pollution from entering the lake, streams, and for flood control. The project involved excavatingsediment and grading the pond to the original design. DISCUSSIONThe excavation and grading activities began in January of 2019 and continued into February and March. The amountof sediment required to be removed to restore the pond to its original design exceeded the estimated quantitiesincluded in the approved contract. The estimated sediment removal was 2,300 cubic yards and the actual excavationwas ultimately 6,262 cubic yards. Due to the contractor already being on site doing the work and the need to restorethe pond to its original design, it was necessary to have the contractor continue to work and remove all of thesediment. Funding for this project comes from the Stormwater Management Fund. The 2018 CIP included $80,000 for thisproject. The total project cost is $171,930.50. There are sufficient funds available in the Stormwater ManagmentFund to cover the additional expense. The 2019 CIP also includes $80,000 for stormwater improvements. Prior to moving forward with any projects in 2019, staff will review the Stormwater Management Fund balance with the City Council to determine if a project in 2019 is prudent. ATTACHMENTS: 2018 CIP Sheet Project Location Map CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Resolution 2019XX: Accept Donation from Old National Bank for Chanhassen Summer Concert Series Section CONSENT AGENDA Item No: D.7. Prepared By Audrey Swantz, Recreation Supervisor File No: PROPOSED MOTION "The City Council approves a resolution accepting a $3,000 donation from Old National Bank for the Summer Concert Series, and staff is directed to prepare a letter of thanks to Old National Bank." Approval requires a Simple Majority Vote of members present. SUMMARY The City of Chanhassen will present the Old National Bank Summer Concert Series, formerly the KleinBank Summer Concert Series, for the 15th season. This year's program offers nine concerts with a variety of music genres on Thrusdays from June 13 through August 8 in City Center Park Plaza. The city's total expense for the summer concert series is approximately $4,500. This amount is included in Fund 1600 of the 2019 budget. Old National Bank Chanhassen has generously agreed to contribute $3,000 toward our concert series this summer. RECOMMENDATION It is staff's recommendation that the City Council approve the attached resolution accepting the $3,000 donation from Old National Bank Chanhassen to offset costs associated with the Summer Concert Series. Staff will prepare a letter of thanks to Old National Bank. ATTACHMENTS: Resolution 2019XX CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: May 28, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING A DONATION FROM KLEINBANK CHANHASSEN FOR THE 2019 SUMMER CONCERT SERIES BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts a $3,000 donation from Old National Bank Chanhassen for the 2019 Summer Concert Series. BE IT FURTHER RESOLVED, that city staff is hereby directed to prepare a letter of thanks to Old National Bank Chanhassen for their contribution. Passed and adopted by the Chanhassen City Council this 28th day of May, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Resolution 2019XX: Recommendation to Carver County Board to Reject Bids for Lyman Boulevard Project Section CONSENT AGENDA Item No: D.8. Prepared By Jason Wedel, Dir. of Public Works/City Engineer File No: Project No. 201202 PROPOSED MOTION “The City Council approves a resolution rejecting the bids received for the Lyman Boulevard Improvements (TH41 to Galpin Boulevard) and recommends to Carver County that they rebid in January 2020." Approval requires a Simple Majority Vote of members present. BACKGROUND Carver County was planning to reconstruct the intersection of Highway 41 and Lyman Boulevard (County Highway 18), and Lyman Boulevard from just west of Highway 41 to Galpin Boulevard. The project was planned to begin construction in the spring of 2019. The City Council approved a Joint Powers Agreement (JPA) with Carver County on February 19, 2019 for the completion of these improvements. This project has been planned for several years. DISCUSSION Carver County has completed construction plans and specifications and advertised for bids to complete the Lyman Boulevard Improvements. The county received and opened two bids on May 2, 2019. The bid results were as follows: Contractor Bid Amount Meyer Contracting $8,889,749.16 S.M. Hentges & Sons, Inc. $10,000,000.00 Engineer's Estimate $7,676,198.10 The low bid was $1,213,551.06 over the engineer's estimate. The impact on the cost participation for the City of Chanhassen, as outlined in the Joint Powers Agreement, would be an increase from $2,228,921.16 to $2,502,027.92 which equates to an increase of $273,106.76. The consensus between Chanhassen, Chaska, and county staff is that this was not an ideal time to go out for bids. Most of the contractors in the area already have sufficient work for 2019, so the bidding climate for this project was not very competitive. It is therefore recommended that the bids be rejected and that the county readvertise in CITY COUNCIL STAFF REPORTTuesday, May 28, 2019SubjectResolution 2019XX: Recommendation to Carver County Board to Reject Bids for LymanBoulevard ProjectSectionCONSENT AGENDA Item No: D.8.Prepared By Jason Wedel, Dir. of Public Works/CityEngineer File No: Project No. 201202PROPOSED MOTION“The City Council approves a resolution rejecting the bids received for the Lyman Boulevard Improvements (TH41to Galpin Boulevard) and recommends to Carver County that they rebid in January 2020."Approval requires a Simple Majority Vote of members present.BACKGROUNDCarver County was planning to reconstruct the intersection of Highway 41 and Lyman Boulevard (County Highway18), and Lyman Boulevard from just west of Highway 41 to Galpin Boulevard. The project was planned to beginconstruction in the spring of 2019. The City Council approved a Joint Powers Agreement (JPA) with Carver Countyon February 19, 2019 for the completion of these improvements. This project has been planned for several years.DISCUSSIONCarver County has completed construction plans and specifications and advertised for bids to complete the LymanBoulevard Improvements. The county received and opened two bids on May 2, 2019. The bid results were asfollows:Contractor Bid AmountMeyer Contracting $8,889,749.16S.M. Hentges & Sons, Inc. $10,000,000.00Engineer's Estimate $7,676,198.10The low bid was $1,213,551.06 over the engineer's estimate. The impact on the cost participation for the City ofChanhassen, as outlined in the Joint Powers Agreement, would be an increase from $2,228,921.16 to $2,502,027.92which equates to an increase of $273,106.76.The consensus between Chanhassen, Chaska, and county staff is that this was not an ideal time to go out for bids. Most of the contractors in the area already have sufficient work for 2019, so the bidding climate for this project was not very competitive. It is therefore recommended that the bids be rejected and that the county readvertise in January 2020. The county did receive Local Partnership Project Funds (LPP) and Transportation Economic Development Funds (TED) through the Minnesota Department of Transportation (MnDOT) and it has been confirmed that delaying the project and rebidding in January 2020 will not impact the receipt of those funds. Carver County, the City of Chaska, and Chanhassen staff are in agreement that the bids should be rejected. The county is requesting a formal response from both Chanhassen and Chaska for the rejection of the bids because the Joint Power Agreement requires city approval of the bids. ATTACHMENTS: Bid Summary Joint Powers Agreement Resolution 5/2/2019 CCHD Project Bid Summary Project Name: CSAH 18 Reconstruction from TH 41 to Gaplin Contract No.: Client: CARVER COUNTY Project No.: SAP 010-618-014 Bid Opening: 05/02/2019 2:00 PM Owner: CARVER COUNTY Vendor Number Business Name Total Bid Amount Percent Over/Under Estimate Engineers Estimate $7,676,198.10 N/A Meyer Contracting Inc. $8,889,749.16 15.81% OVER ESTIMATE N/A S.M. Hentges & Son, Inc. $10,000,000.00 30.27% OVER ESTIMATE Page 1 of 1Project Bid Abstract Summary for Project SAP 010-618-014 5/2/2019http://carverweb3/RtAEC/Reports/rpt_AbstractSummary.asp?WorkOrderID=118&Engineer... JOINT POWERS AGREEMENT FOR CONSTRUCTION ON COUNTY STATE AID HIGHWAY 18 (CSAH 18) THIS AGREEMENT FOR CONSTRUCTION ON COUNTY STATE AID HIGHWAY/COUNTY HIGHWAY 18, ("Agreement") is made and entered into as of the ______day of ___________, 20___, by and between the City of Chanhassen (“City”), and the County of Carver ("County") (each sometimes hereinafter called "Party" and both sometimes collectively "Parties") the Parties being governmental and political subdivisions of the State of Minnesota. WITNESSETH: WHEREAS, each of the Parties has the authority to construct, maintain, repair, and improve public streets within their respective jurisdictions; and WHEREAS, County State Aid Highway/County Highway 18 (CSAH/CH 18) (Lyman Blvd.) is duly dedicated public street, of which the easterly 1315 foot segment of the Project is located within the corporate limits of the City; and WHEREAS, the Parties desire to undertake a joint project to construct improvements on CSAH 18 (Lyman Blvd.), that involves grading, aggregate base, pavement surfacing, curb & gutter, sidewalk, trails, storm sewer, City utilities and other incidentals and to share the costs of such improvements as herein provided; and WHEREAS, the Project has been awarded Local Partnership Project Funds (LP P) and Transportation Economic Development Funds (TED) through the Minnesota Department of Transportation (MnDOT) to be used on Trunk Highway 41; and WHEREAS, the authority of the Parties to enter into this Agreement is provided by Minnesota Statutes, Section 471.59. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Agreement and other good and valuable consideration, receipt of which is hereby acknowledged, the Parties hereto do covenant and agree as follows: ARTICLE I THE AGREEMENT Section 1.01. Purposes. The purpose of this Agreement is to define the rights and obligations of the City and the County with respect to the Project and the sharing of the costs of the Project. Section 1.02. Cooperation. The City and the County shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The Parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. The Project will be open to inspection of duly authorized representatives of the Parties at Page | 2 of 11 any time during normal business hours and as often as reasonably deemed necessary. Section 1.03. Relationship To Other Contracts. The City and the County acknowledge that Contract Documents will be entered into by the County on behalf of the Parties with respect to the Project, and that Change Orders or other documents may be entered into by the County on behalf of the Parties, with respect to the Project. This Agreement shall be construed so as to give the fullest effect to its provisions, consistent with the provisions of the other contracts and documents referred to above. Section 1.04. Term. The term of this Agreement shall be for a period commencing on the date hereof and terminating on the date the Project is completed, accepted by the Parties and all amounts owed by one Party to the other have been paid in full. Section 1.05. Recitals. The above recitals are true and correct as of the date hereof and constitute a part of this Agreement. Section 1.06 Enabling Authority. Minnesota Statutes, Section 471.59, authorizes two or more governmental units to jointly exercise any power common to the contracting Parties. ARTICLE II DEFINITIONS Section 2.01. Definitions. In this Agreement the following terms shall have the following meanings unless the context requires otherwise: (a) Agreement: this Agreement, as it may be amended, supplemented, or restated from time to time. (b) Change Order: a written order, change order or supplemental agreement to the Contractor approved in writing, which may be electronic, by both Parties hereto and signed by the City Representative on behalf of the Parties authorizing a change in the work included within the Contract Documents and/or an adjustment in the price and/or an adjustment in the construction schedule, issued after execution of the contract for the construction of the Project. (c) City: the City of Chanhassen. (d) City Representative: Paul Oehme, P.E., City Engineer (e) City/County Costs: the direct and indirect costs of City and County employees performing services on behalf of the Project, and other incidentals. (f) Concept and Design Phase Professional Services Costs: the fees and costs for all professional services performed in concept and design phase activities for the Project. Page | 3 of 11 (g) Construction Phase Professional Services Costs: the fees and costs for all professional services performed in construction phase activities for the Project. (h) Contract Documents: drawings; Engineers Estimate; specifications; general and special conditions; addenda, if any; Change Orders; and the construction contract for the Project; approved by the Parties, or their respective representatives. (i) Contractor: the person or entity that is awarded the contract for the construction of the Project. (j) County: Carver County. (k) County Representative: Lyndon Robjent, P.E., Carver County Engineer. (l) Engineers Estimate: the professional engineer’s opinion of probable cost prior to the bidding of the Project, which encompasses all projected costs tabulated for each Party. (m) Project: In general the project consists of grading, select granular aggregate, aggregate base, bituminous pavement, curb & gutter, sidewalk, trails, retaining walls, city utilities, storm sewer, and other incidentals. (n) Project Costs: all costs for and associated with the construction of the Project, excluding Concept & Design Phase Professional Services Costs, Construction Phase Professional Services Costs, and City/County Costs. (o) Project Location: CSAH/CH 18 (Lyman Blvd.) from 0.25 miles West of Trunk Highway 41 to Galpin Boulevard, as generally depicted in Exhibit A. (p) Uncontrollable Circumstances: the occurrence or non-occurrence of acts or events beyond the reasonable control of the Party relying thereon, and not the result of willful or negligent action or inaction of the Party claiming the event as an Uncontrollable Circumstance, that materially adversely affects the performance of the Party claiming the event as an Uncontrollable Circumstance including but not limited to the following: (1) Acts of God, including, but not limited to floods, ice storms, blizzards, tornadoes, landslides, lighting and earthquakes (but not including reasonably anticipated weather conditions for the geographic area), riots insurrections, war or civil disorder affecting the performance of work, blockades, power or other utility failure, and fires or explosions. (2) The adoption of or change in any federal, state, or local laws, rules, regulations, ordinances, permits, or licenses, or changes in the interpretation of such laws, rules, regulations, ordinances, permits, or licenses by a court or public agency having appropriate jurisdiction after the date of the execution Page | 4 of 11 of this Agreement. (3) A suspension, termination, interruption, denial, or failure of renewal of any permit, license, consent, authorization, or approval essential to the construction of the Project. (4) Orders and/or judgment of any federal, state, or local court, administrative agency, or governmental body, provided, however, that the contesting in good faith by such Party of any such order and/or judgment shall not constitute or be construed to constitute a willful or negligent action or inaction of such Party. (5) Strikes or other such labor disputes shall not be considered an Uncontrollable Circumstance, unless such strike or labor dispute involves persons with whom the Parties have no employment relationship and the Parties, or either of them, cannot, using best efforts, obtain substitute performance. ARTICLE III ALLOCATION OF DUTIES Section 3.01. Concept and Design Phase Activities. Concept and design phase activities, including, but not limited to, field surveys, right of way plats, design, engineering, environmental documentation, permitting, right of way acquisition, and other matters, shall be completed by the Parties as follows: See attached Exhibit B - Allocation of Duties. Section 3.02. Construction Phase Activities. Construction phase activities, including, but not limited to, the bid process, preparation of contract documents, awarding of contract, construction inspection and surveying and other matters, shall be completed by the Parties as follows: See attached Exhibit B - Allocation of Duties. Section 3.03. Contract Award. The Contract Documents shall be approved in writing, which may be electronic, by the Parties prior to the solicitation of bids. In accordance with the applicable provisions of Minnesota Statutes, County will cause bids to be received by it for the construction of the Project and, subject to approval by the City if the low responsible bidder is more than the Engineers Estimate, shall award the contract for the construction of the Project to the lowest responsible bidder. Section 3.04. Project Construction. Subject to Uncontrollable Circumstances, the Parties shall cause the Project to be constructed in accordance with the Contract Documents. The City shall have the right to review and approve of any proposed changes to the plans and specifications as they relate to City’s cost participation prior to the work being performed. Page | 5 of 11 Section 3.05. Maintenance Upon Project Completion and Final Acceptance. Highway maintenance shall be completed by the Parties, upon project completion and final acceptance of the Project, as follows: The Parties agree to enter into a separate highway maintenance agreement for routine highway maintenance responsibilities, as may be amended from time to time. The City will perform all maintenance responsibilities on all streets under the City jurisdiction. ARTICLE IV PROJECT COST SHARING Section 4.01. Allocation. (a) The Project Costs for all items shall be divided between the parties as follows: See attached Exhibit C (b) The Concept and Design Phase Professional Services Costs for all items shall be divided between the Parties as follows: See attached Exhibit C (c) The Construction Phase Professional Services Costs for all items shall be divided between the Parties as follows: See attached Exhibit C (d) All other costs including, but not limited to City/County Costs shall be divided between the Parties as follows: See attached Exhibit C. Section 4.02. Payments to Contractor. The County shall make partial progress payments to the Contractor and, upon approval of both Parties hereto, the final payment to the Contractor in accordance with the Contract Documents. The designated City R epresentative shall have the right to approve of any Change Orders prepared by the County that affect the City’s share of the construction cost. The City further agrees that it will participate in the settlement of any claim from the County's contractor for the Project that involve delays attributable to unreasonable delays in approval by the City for plan or specification changes deemed necessary by the County Engineer or staff. The amount of the City’s participation in any such claim shall be commensurate with the percentage of delay directly attributable to City’s actions. Section 4.03. Adjustments and Reconciliation. To the extent that the actual value of any item included in an invoice cannot be accurately determined at the time of submission of the invoice, such item shall be invoiced on an estimated basis and an adjustment shall be made to reflect Page | 6 of 11 the difference between such estimated amount and the actual amount of such item on the next invoice after determination of the actual amount. Prior to final acceptance of the Project, the designated County representative shall provide City with a reconciliation of all costs for the Project and the respective contributions of the Parties for the review and approval of the Parties. Section 4.04. Exclusive Responsibility. All aspects of application for State of Minnesota for State and Federal Funds and the grant thereof by the State, are the exclusive responsibility of the County, including but not limited to the investment, expenditure, and allocation of such funds. It is specifically agreed that any interest on the investment of any such funds is the sole property of the County, to use as the County shall see fit. Section 4.05. Payment to County. The City agrees to reimburse the County for costs incurred, pursuant to Section 4.01. Unless previously deposited as provided herein, the City is responsible to pay these monies to the County within thirty (30) days of being invoiced for costs incurred or services performed. After award by the County to the Contractor on the Project, County shall invoice the City the City’s cost share for the Project to be paid as follows: first invoice upon award to the Contractor at 95% of the estimated City’s MSAS funding cost share plus one-third (1/3) of the estimated City’s local cost share; second invoice on January 1, 2020 for an additional one-third (1/3) of the estimated City’s local cost share; a final invoice for the remainder of the City’s full cost share balance upon final acceptance of the Project by the Parties or January 1, 2021, whichever is later, unless an alternate schedule is mutually agreed upon in writing by the authorized representatives of the Parties. Section 4.06. Payment to City. The County agrees to reimburse the City for costs incurred, pursuant to Section 4.01. The County is responsible to pay these monies to the City within thirty (30) days of being invoiced for costs incurred or services performed. Costs will be invoiced at the completion of each Project phase and upon final acceptance of the Project by the Parties, unless an alternate schedule is mutually agreed upon in writing by the authorized representatives of the Parties. ARTICLE V GENERAL PROVISIONS Section 5.01. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to City and County, certified mail, return- receipt requested, at the following address: City: Paul Oehme, PE Public Works Director/City Engineer City of Chanhassen 7700 Market Blvd., P.O. Box147 Chanhassen, MN 55317 Page | 7 of 11 County: Lyndon Robjent, PE County Engineer Carver County Public Works 11360 Hwy 212 West, Suite 1 Cologne, MN 55322 Either Party may change its address or authorized representative by written notice delivered to the other Party pursuant to this Section 5.01. Section 5.02. Counterparts. This Agreement may be executed in more than one counterpart, each of which shall be deemed to be an original but all of which taken together shall be deemed a single instrument. Section 5.03. Survival of Terms, Representations and Warranties. The representations, warranties, covenants, and agreements of the Parties under this Agreement, and the remedies of either Party for the breach of such representations, warranties, covenants, and agreements by the other Party shall survive the execution and termination of this Agreement. The terms of Sections 3.05, 5.14, 5.15, 5.16 and 5.17 shall survive the expiration, termination or withdrawal from this Agreement. Section 5.04. Non-Assignability. Neither the City nor the County shall assign any interest in this Agreement nor shall transfer any interest in the same, whether by subcontract, assignment or novation, without the prior written consent of the other Party. Such consent shall not be unreasonably withheld. Section 5.05. Alteration. It is understood and agreed that the entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alteration, variation, modification or waiver of the provisions of the Agreement shall be valid only after it has been reduced to writing and duly signed by all Parties. Section 5.06. Waiver. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any Party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. Section 5.07. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. Section 5.08. Interpretation According to Minnesota Law. The Laws of the State of Minnesota shall apply to this Agreement. Page | 8 of 11 Section 5.09. Final Payment. Before final payment is made to the Contractor, the Contractor shall provide a certificate of compliance from the Commissioner of Revenue certifying that the Contractor and any out-of-state subcontractors have complied with the provisions of Minnesota Statutes, Section 290.92. Section 5.10. Headings. The headings to the various sections of this Agreement are inserted only for convenience of reference and are not intended, nor shall they be construed, to modify, define, limit, or expand the intent of the Parties as expressed in this Agreement. Section 5.11. Further Actions. The Parties agree to execute such further documents and take such further actions as may reasonably be required or expedient to carry out the provisions and intentions of this Agreement, or any agreement or document relating hereto or entered into in connection herewith. Section 5.12. Parties in Interest. This Agreement shall be binding upon and inure solely to the benefit of the Parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. Section 5.13. Employees. It is further agreed that any and all full-time employees of County and all other employees of said County engaged in the performance of any work or services required or provided for herein to be performed by the County shall be considered employees of County only and not of City and that any and all claims that may or might arise under Workman’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third Parties as a consequence of any act or omission on the part of County employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of County. It is further agreed that any and all full-time employees of City and all other employees of said City engaged in the performance of any work or services required or provided for herein to be performed by City shall be considered employees of City only and not of County and that any and all claims that may or might arise under Workman’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third Parties as a consequence of any act or omission on the part of said City employees which so engaged on any of the work or services to be rendered herein shall be the sole obligation and responsibility of City. Section 5.14. Indemnification. The Parties’ total liability under this Agreement shall be governed by Minn. Statutes, Section 471.59, Subd. 1a. Each Party agrees that it will be responsible for the acts or omissions of its officials, agents, and employees, and the results thereof, in carrying out the terms of this Agreement, to the extent authorized by law and shall not be responsible for the acts/omissions of the other Party and the results thereof. For purposes of determining total liability for damages, the participating governmental units are considered to be a single governmental unit, the total liability of which shall not exceed the limits for a single governmental unit as provided in Minn. Statutes, Section Page | 9 of 11 466.04, Subd. 1. Each Party agrees to defend, hold harmless, and indemnify the other Party, its officials, agents, and employees, from any liability, loss, or damages the other Party may suffer or incur as the result of demands, claims, judgments, or cost arising out of or caused by the indemnifying Party’s negligence in the performance of its respective obligations under this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limitation of liability, defenses, immunities, or exceptions by statute or common law. To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, Subd. la(a); provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Party. The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. Section 5.15. Records – Availability and Access A. Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the City agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the City and involve transactions relating to this Agreement. City agrees to maintain these records for a period of six years from the date of termination of this Agreement. B. Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the County agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the County and involve transactions relating to this Agreement. County agrees to maintain these records for a period of six years from the date of termination of this Agreement. Section 5.16. Data Practices. Each Party, its employees, agents, owners, partners, and subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. Page | 10 of 11 Section 5.17. Nondiscrimination. During the performance of this Agreement, the City and the County agree to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment right in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination. Section 5.18. Default and Withdrawal. Default in this Agreement may occur when a Party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement. Unless the Party’s default is excused by the non-defaulting Party, the non-defaulting Party may, upon written notice to the defaulting Party representative listed herein, cancel this Agreement in its entirety as indicated below. Any Party may withdraw from this Agreement with or without cause by providing thirty (30) days’ prior written notice to the other Parties herein. Only the governing bodies of the Participating Parties have authority to act pursuant to this provision of the Agreement. Each Party to this agreement reserves the right to withdraw from and cancel this agreement within 30 days from the opening of bids for the project in the event either or both Parties consider any or all bids unsatisfactory; the withdrawal from or cancellation of the agreement to be accomplished by either or both Parties within 30 days of opening of bids by serving a written notice thereof upon the other, unless this right is waived by both Parties in writing. Section 5.19. Third Party. This Agreement does not create any rights, claims or benefits inuring to any person that is not a Party hereto nor create or establish any third Party beneficiary. IN TESTIMOI{Y WHEREOF, The Parties hereto have caused these presents to be executed. City of Chanhassen, Minnesota Counry of Career, Minnesota Date:- Z:.i.'L 'l "l 6-/ Approved As To Form: Flate')-)ta - ,,at County Board Chair Date: : :: Attest: County Adminisrator Date: Approved As To Form: County Attorney Date: Pagelll ofll I Project 128637 CSAH 18 From 0.25 W of TH 41 to Galpin BlvdFebruary 15, 2019ESTIMATED PROJECT COST PARTICIAPTIONModified Master Agreement: Cap Escalation/Reduction, County pays for 50% Lyman East R/W (land only), City Share by parcel in each City. (Land Only). County pays 100% of Parking Lot Mitigation. County Pays 100% of Lyman West.Rationale: reduce cost burden to cities while keeping to spirit of past agreements. R/W handled similar to recent CIP projects (50% County‐50% City).Remaining Cap = 2,763,290.00$ CSAH 18 East of TH 41CSAH 18 West of TH 41TH 41Project Cost SplitsRoadway Split Up to CapRoadway Split After CapR/W Mitigation (Parking Lot/Wall) R/W Land Splits Roadway SplitsR/W Mitigation (Parking Lot/Wall)R/W Land Splits Roadway SplitsR/W Mitigation (Parking Lot/Wall) R/W Land SplitsChanhassen40.29%45.00%0.00% 2.20% 0.00%0.00% 0.00%0.00% 0.00% 0.00%Chaska19.42%10.00%0.00% 47.80% 0.00%0.00% 0.00%0.00% 0.00% 0.00%Carver County40.29%45.00% 100.00% 50.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%Engineering20.00%of Construction CostEstimated Costs (90% Estimate)ROADWAY R/W* Mitigation(Parking lot, retaining wall) R/W Land* UTILITIES Engineering(20% of construction) TotalsTH 411,713,967.52$ 203,657.00$ 689,961.69$ 383,524.90$ 2,991,111.12$ Lyman (CSAH 18) ‐ WEST OF TH 41744,672.60$ 148,934.52$ 893,607.12$ Lyman (CSAH 18) ‐ EAST OF TH 414,393,873.32$ 439,943.00$ 563,742.45$ 966,763.26$ 6,364,322.03$ Fiber (Carver County)65,981.80$ 13,196.36$ 79,178.16$ Watermain (Chaska)304,074.54$ 60,814.91$ 364,889.45$ Totals6,852,513.44$ 643,600.00$ 1,253,704.14$ 370,056.34$ 1,573,233.96$ 10,693,107.88$ Note: * Lyman West R/W costs included in TH 41 costsSummary of Cost SharesRoadway R/W* Mitigation(Parking lot, retaining wall) R/W Land* Utilities Engineering(20% of construction) TotalTotal Project SplitsLyman ‐ Road Construction OnlyConstruction SplitsLyman ‐ R/W (Land)R/W SplitsLyman ‐ Parking Lot MitigationPK Lot SplitsCarver County TH 411,713,967.52$ 203,657.00$ 689,961.69$ 383,524.90$ 2,991,111.12$ 28.0%Carver County Lyman West744,672.60$ ‐$‐$148,934.52$ 893,607.12$ 8.4%744,672.60$ 100%‐$ 100%‐$ 100%Carver County Lyman East1,847,092.04$ 439,943.00$ 281,871.23$ 457,407.01$ 3,026,313.27$ 28.3%1,847,092.04$ 42%281,871.23$ 50.00%439,943.00$ 100%Carver County Utilities65,981.80$ 13,196.36$ 79,178.16$ 0.7%Chaska TH 41‐$ ‐$‐$‐$ ‐$0.0%Chaska Lyman West‐$ ‐$‐$‐$ ‐$0.0%‐$ 0%‐$ 0%‐$ 0%Chaska Lyman East699,689.25$ ‐$269,460.51$ 139,937.85$ 1,109,087.61$ 10.4%699,689.25$ 16%269,460.51$ 48%‐$ 0%Chaska Utilities304,074.54$ 60,814.91$ 364,889.45$ 3.4%Chanhassen TH 41‐$ ‐$‐$‐$ ‐$0.0%Chanhassen Lyman West‐$ ‐$‐$‐$ ‐$0.0%‐$ 0%‐$ 0%‐$ 0%Chanhassen Lyman East1,847,092.04$ ‐$12,410.71$ 369,418.41$ 2,228,921.16$ 20.8%1,847,092.04$ 42%12,410.71$ 2%‐$ 0%Totals6,852,513.44$ 643,600.00$ 1,253,704.14$ 370,056.34$ 1,573,233.96$ 10,693,107.88$ 100%5,138,545.92$ 563,742.45$ 439,943.00$ Exhibit A: Figure 2 Highway 41/18 Project Exhibit B – Allocation of Duties Concept and Design Phase Activities County will complete all concept and design phase activities of the Project and procure necessary Concept and Design Phase Professional Services, as generally shown on Exhibit A. It is mutually agreed upon that City staff will need to be involved in giving direct input and direction to County's consultant for the design of City infrastructure improvements. Construction Phase Activities County will complete all construction phase activities of the Project and procure necessary Construction Phase Professional Services, except that City will provide for the construction inspection services for all City watermain and sanitary sewer utilities constructed with the Project, as generally shown on Exhibit A. Highway 41/18 Project Exhibit C – Project Cost Sharing The County, City and Independent School District 112 entered into a “New Master Agreement” on November 6, 2007 which included county highway improvements on CSAH 18 (Lyman Blvd.). Said agreement required the City and County to enter into further joint powers agreements for cost sharing on each section of road. County and City agree to follow the intent of the “New Master Agreement” and to cost share for this Project as follows: Project Costs The County and City agree to cost share Project Costs as follows: 1. The County has secured Local Partnership Project (LPP formerly Cooperative Agreement) funds and Transportation Economic Development (TED) funds through the Minnesota Department of Transportation (MnDOT) for this Project. It is mutually agreed by the Parties that County shall utilize these funding sources as shown in the cost participation table in Exhibit A which represents an estimate of the total costs for the Project and serves as a guide to how these costs will be split by the parties as well as how the LPP and TED funds will be allocated. The LPP and TED funds will be solely used for costs within the Trunk Highway 41 right of way. County further agrees to pay for all Project Costs for the areas generally depicted in Exhibit A shown as TH 41 Roadway, TH 41 Parking Lot Impacts and TH 41 Right of Way that are in excess of the LPP and TED funding. 2. The County agrees to pay for all Project Costs for the area generally depicted in Exhibit A shown as West CSAH 18 Roadway and West CSAH 18 Right of Way. 3. The City agrees to pay for forty-two percent (42%) of the Project Costs for the area generally depicted in Exhibit A shown as East CSAH 18 Roadway. County agrees that the City can maximize its respective use of MSAS funding on CSAH 18 within the corporate limits of the City. 4. The County agrees to pay for all Project Costs for the area generally depicted in Exhibit A shown as East CSAH 18 Parking Lot Impacts. 5. The County and City agree to evenly split right of way acquisition costs for the Project within the corporate limits of the City, as generally depicted in Exhibit A. 6. The City agrees to transfer property or grant easement rights to the County of City owned property needed for the Project at no cost to the County. Concept and Design Phase Professional Services Costs The County and City agree to cost share Concept and Design Phase Professional Services Costs as follows: 1. The County agrees to pay for Concept and Design Phase Professional Services Costs incurred from consultants for the Project. 2. The City agrees to pay County ten percent (10%) of the City’s cost share of the Project Costs for a lump sum reimbursement to the County for Concept and Design Phase Professional Services Costs incurred by County, as depicted in Exhibit A as half of the Engineering (20% of Construction) column.. Construction Phase Professional Services Costs The County and City agree to cost share Construction Phase Professional Services Costs as follows: 1. The County agrees to pay for Construction Phase Professional Services, if any. Other Costs The County and City agree to cost share Other Costs in accordance with the Carver County Cost Participation Policy (Exhibit D) and augmented by the following: 1. The City agrees to pay County ten percent (10%) of the City’s cost share of the Project Costs for a lump sum reimbursement to the County for all County direct and indirect costs of staff and other incidental costs, as depicted in Exhibit A as half of the Engineering (20% of Construction) column. 2. The City agrees to not bill County for direct and indirect internal staff costs for the Project in order to support the City administration and City utility inspection of the Project for City. CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: May 28, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION REJECTING BIDS FOR THE LYMAN BOULEVARD (CSAH18) RECONSTRUCTION FROM TH41 TO GALPIN BOULEVARD - PROJECT NO. 12-02 WHEREAS, the City of Chanhassen entered into a Joint Powers Agreement with the City of Chaska and Carver County on February 19, 2019 for the reconstruction of Lyman Boulevard from TH41 to Galpin Boulevard; and WHEREAS, the Joint Powers Agreement stipulates that the award of the construction contract is subject to the approval by the city; and WHEREAS, pursuant to an advertisement for bids for Project No. 12-02 (Lyman Boulevard Reconstruction from TH41 to Galpin), bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Amount Meyer Contracting Inc. $8,889,749.16 S.M. Hentges and Sons, Inc. $10,000,000.00 WHEREAS, the lowest responsible bidder is $1,213,551.06 over the engineer’s estimate. NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. The mayor and city council recommend to the Carver County board that they reject all bids and rebid the project in January 2020. Passed and adopted by the Chanhassen City Council this 28th day of May, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Approve Amendment to Public Purpose Expenditure Policy Section CONSENT AGENDA Item No: D.9. Prepared By Chelsea Petersen, Assistant City Manager File No: PROPOSED MOTION “The City Council approves the amendment to the Public Purpose Expenditure Policy.” Approval requires a Simple Majority Vote of members present. SUMMARY As a result of contract mediation staff is recommending a modification to the Clothing Allowances section of the Public Purpose Expenditure Policy. It is a single statement that reads as follows: "Employees are required to maintain a neat appearance at all times and the city reserves the right to direct an employee to replace uniforms or clothing items purchased by employee." Since the City of Chanhassen is providing a uniform allowance to some employees, staff is recommending the inclusion of this statement to help insure a neat appearance of uniformed employees. RECOMMENDATION Staff recommends approval of the attached Public Purpose Expenditure Policy. ATTACHMENTS: Public Purpose Expenditure Policy City of Chanhassen Public Purpose Expenditure Policy Every City of Chanhassen expenditure must be valid based upon the public purpose for which it is purchased and the specific or implied authority found in State Law. The following are deemed to meet the Council definition of public purpose expenditures: MEETING FOOD/MEALS The City Council recognizes that situations in which City business needs to be discussed can and do occur during meal hours (i.e. luncheon meetings). In addition, there are public and employee meetings and events in which reasonable refreshments may add to the success of the meeting and/or event and create a more productive work force. The following items are deemed to meet the Council definition of public purpose expenditures in regards to food and meals. 1. Meals and refreshments are allowed at City meetings and events that have a purpose of discussing City issues. These meetings would normally have a pre-planned agenda and occur during normal meal hours. 2. Meals and refreshments are allowed at employee meetings and events that have a purpose of discussing City issues or are a part of an employee training. These meetings would also normally have a pre-planned agenda. This does not include routine staff meetings. 3. Meals and refreshments are allowed when they are part of a breakfast/lunch/dinner meeting for official city business when it is the only practical time to meet. Usually these meals involve meeting with City councilmembers, committee/commission members, or local business/fraternal organizations. 4. During official meetings of the City Council, council committees, advisory boards/commissions, and taskforces. 5. Meals purchased by an employee, councilmember, or agent while at a conference or other training event may be reimbursed by the City provided that an appropriate receipt is provided. Such receipt must be itemized and include who the meal was purchased for, and will specify what was included in the purchase. Any un-itemized receipts will not be reimbursed by the city. 6. Reimbursable travel expenses for employees or councilmembers are outlined in the City of Chanhassen Personnel Policy. 7. The City will not purchase or reimburse any employee, councilmember, or agent for the purchase of intoxicating liquor or malt beverages. The costs of these meals are included within individual department’s budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. MEMBERSHIPS AND DUES The City Council has determined that the City will fund memberships and dues in professional organizations and City social and community organizations when the purpose is to promote, advertise, improve or develop the City’s resources. In addition, memberships and dues will be allowed for employees, city council and commissions if the dues promote primarily educational opportunities related to their fields or duties assigned and are not solely for personal interest or gain. The cost of these memberships and dues are included within individual department’s budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. EMPLOYEE REGOGNITION PROGRAM The City of Chanhassen City Council recognizes the hard work and service performed by the employees of the City of Chanhassen through a formal Employee Recognition Program. The City Council believes the benefits of attracting, retaining and motivating employees through an Employee Recognition Program support employee job satisfaction, which in turn impacts cooperation and productivity. The result is to provide excellent public and customer service to better serve the interests of the citizens of the community. The Employee Recognition Program is considered “additional compensation” for work performed by employees but is entirely dependent on receiving funding from year-to-year. 1. Service recognition awards shall be given to all regular and full-time employees who have completed continuous years of service. The following awards have been established: a. Five (5) years – certificate and $25 dollars b. Ten (10) years – certificate and $50 dollars c. Fifteen (15) years – certificate and $75 dollars d. Twenty (20) years – certificate and $100 dollars e. Twenty-five (25) years – certificate and $150 dollars f. Thirty (30) years – certificate and $200 dollars g. Thirty-five (35) years – certificate and $250 dollars h. Forty (40) years – certificate and $500 dollars i. Forty-five (45) years – certificate and $750 dollars 2. The costs of these recognition awards are included within individual department’s budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. 3. The City supports events that are planned and paid for by employees. Examples of such events include but are not limited to the summer picnic, potluck meals, and holiday parties. The City Council understands that these events may occur during normal working hours, and if approved by the City Manager or his/her designee, employees will not be required to use vacation or compensatory time for such events. 4. The City Manager has the authority to approve other forms of recognition including issuance of flex time or compensatory time as he or she sees appropriate. CREDIT CARD USE The use of credit cards by any employee otherwise authorized to make purchases on behalf of the City is permitted, provided that purchases made by credit card must comply with all statutes, rules, and/or Council policy applicable to City purchases. The use of City credit cards shall be limited to purchases on behalf of the City and no other purpose. All purchases on City credit cards are required to have detailed supporting receipts. In addition all credit card monthly statements are to be reviewed by the employee’s department head and signed for approval. CELLULAR TELEPHONES (See City Personnel Policy) CLOTHING ALLOWANCES In those departments where clothing allowances are allowed for safety reasons, all purchases need to be in compliance with the following guidelines: 1. All purchases need to be documented with original detailed receipts. 2. All employees who have required safety shoe duties at any point during their working hours, must purchase approved safety compliant safety toed shoes and wear them at all times as required by OSHA standards. 3. The city will only reimburse for pants, shirts, boots, jackets and other safety equipment required or deemed necessary by the employee’s department head. The city will not reimburse for undergarments, socks, belts or other non-essential safety clothing. 4. Any purchases made using city funds where the actual purchase garners a benefit or comp for the purchasing individual, shall forward all benefits, cash rewards and store credits to the finance department that will then be used for other city related purchases only. 5. Employees are required to maintain a neat appearance at all times and the city reserves the right to direct an employee to replace uniforms or clothing items purchased by employee. Adopted by the Chanhassen City Council on November 25, 2002. Amended by the Chanhassen City Council on December 12, 2011. Amended by the Chanhassen City Council on October 10, 2016. CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Construction Cooperation Agreement with the Metropolitan Council Environmental Services for Construction of Cured InPlace Pipe for the Sanitary Sewer I/I Project Section CONSENT AGENDA Item No: D.10. Prepared By Erik Henricksen, Project Engineer File No: Project No. 1902 PROPOSED MOTION “The City Council approves a Cooperative Construction Agreement with the Metropolitan Council Environmental Services (MCES) for design and construction of cured inplace sanitary sewer pipe lining. Approval requires a Simple Majority Vote of members present. BACKGROUND The MCES monitors the flow of sanitary sewer from each city to determine the amount of inflow and infiltration (I/I) to their treatment plant. If a city exceeds the allowance set by the Metropolitan Council, the city is surcharged a fee based on the amount of flow above the allowed amount. The project is similar to last year’s project but tailored to the areas identified to be addressed this year, and as the MCES will be conducting their own sewer rehabilitation on their trunk line near the city's planned work, staff has elected to partner with the MCES to reduce conflict with construction management and save on cost with economy of scale. DISCUSSION The MCES and the City of Chanhassen are undertaking similar sanitary sewer projects west of Galpin Boulevard and Majestic Way for both sanitary sewer infrastructure improvements and infiltration and inflow abatement. The MCES plans to rehabilitate their trunk line (interceptor 8253328) by installing cured inplace pipe liners and fiberglass manhole inserts, and the city plans to rehabilitate a 12inch concrete sanitary sewer that connects to the MCES trunk line by installing cured inplace pipe liners. Both the city and the MCES desire that the city project be constructed in conjunction with the MCES project to minimize community impacts, while the city should see a reduction in cost due to economy of scale. The Agreement between the city and the MCES describes the responsibilities of each for the design and construction of the city portion of the project. The city appoints the MCES as its agent to obtain bids, enter into a contract for the construction of the work, and supervise the work performed on the city project for compliance with the city project construction documents and the Agreement. The engineering estimate of cost for the improvements has been provided by the MCES' consultant and is listed in the table below. If the project goes to construction, bids for the project will be solicited at a later date. The city attorney has reviewed the agreement. ATTACHMENTS: CIP Sheet Agreement Preliminary Construction Plans Metropolitan Council No. 19I014 1 CONSTRUCTION COOPERATION AGREEMENT FOR CONSTRUCTION OF CURED IN-PLACE PIPE IN CHANHASSEN, MN THIS AGREEMENT is made and entered into by and between the Metropolitan Council, a public corporation and political subdivision of the State of Minnesota (“Council”), and the City of Chanhassen, a municipal corporation under the laws of the State of Minnesota (“City”). BACKGROUND RECITALS 1. The Council plans to rehabilitate interceptor 8253-328 between manholes 54 and 45 by installing cured in-place pipe liners and fiberglass manhole inserts, during the 2020 construction season (“the Council Project”). 2. To avoid additional disruption to the community, the City desires to rehabilitate its 12-inch concrete sanitary sewer from manhole 5 to the connection to the Council’s manhole 46 as referenced on the City’s record plan of project number 92-05 (“the City Project”). 3. Both Council and City desire that the City Project be constructed in conjunction with the Council Project to minimize community impacts. 4. The City is not staffed or equipped to construct the City Project during the 2020 construction season. 5. Therefore, the City desires to have the Council construct the City Project contemporaneously with the Council Project. NOW, THEREFORE, for mutual consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, the parties agree as follows: AGREEMENT I. Purpose of Agreement 1. This Agreement describes the responsibilities of each of the Parties for design and construction of the City Project. 2. The City appoints the Council as its agent to obtain bids, enter into a contract for the construction of the work, and supervise the work performed on the City Project for compliance with the City Project construction documents and this Agreement. Metropolitan Council No. 19I014 2 3. The scope of the City Project is: Rehabilitate 1094 lineal feet of 12-inch concrete sanitary sewer with the installation of cured in-place pipe liner along with construction of temporary wastewater conveyance, erosion control, and restoration. 4. The locations of the City Project and the Council Project are shown on Exhibit A to this Agreement. II. Construction Documents 1. The Council, will prepare the necessary detailed construction documents for the City Project (“City Project Construction Documents”). The City Project Construction Documents will contain plans and specifications and a schedule for construction of the City Project suitable for use by proposed contractors in the preparation of their bids. The Council will develop the City Project Construction Documents using the most current industry standards and practices. The Council or its agents have prepared a construction cost estimate for the City Project, attached as Exhibit B. 2. The Council will have a Registered Professional Engineer licensed in the State of Minnesota prepare certify the City Project Construction Documents that will be incorporated into the bidding documents for the Council Project. The Council will make all City Project Construction Documents available to the City. The City’s Engineer or their representative must reject or approve all City Project Construction Documents before the City Project Construction Documents are incorporated into the plans for the Council Project. 3. The Council’s Engineer will incorporate the City Project Construction Documents into the Council Project Construction Documents (“Combined Project Construction Documents”) for the Council and City Projects (“Combined Project”). 4. The Council will provide the City with the Combined Project Construction Documents for comments prior to the solicitation for construction. The City will provide written comments of their review of the Combined Project Construction Documents to the Council within 14 days of receipt. Once the City and the Council have mutually agreed on the final draft of the Combined Project Construction Documents, the Council will begin the solicitation process. 5. The bid form will have a separate section for all construction bid items pertaining to the City Project. III. Easements and Permits 1. The City gives the Council the right to enter onto City property, and any easements and rights-of-way the City obtained for construction of the City Project for the purpose of the Council fulfilling this Agreement. Metropolitan Council No. 19I014 3 2. The Council will acquire all permanent and temporary permits, easements and property interests necessary in the Council’s name for the Combined Project. The Council is not acquiring any property on the City’s behalf. 3. As of the date of this Agreement, no additional property acquisition is required for construction and installation of the City Project. The City is responsible for any land acquisitions outside of the Council Project boundaries. 4. The Council is responsible for getting all other permits associated with construction of the Combined Project. IV. Procedure for Acceptance of Bids 1. Bidding Procedure. The Council will advertise for bids for the work and construction of the Combined Project, receive and open bids and may, subject to City’s acceptance of the bid submitted, enter into a construction contract with the successful bidder in accordance with applicable law. The bidding documents will require separate line items, percentages, or agreed quantities within a line item for the City Project bid items. After opening the bids, the Council will give the City a written tabulation of the bids with the Council’s recommendation for selection of the lowest responsible bidder. 2. City May Accept or Reject of City Project Bid Amount. a. City Project Bid Amount is equal to or less than the estimate. If the line items for the City Project in the bid total is less than or equal to the construction cost estimate in the final City Project Construction Documents in Exhibit B (excluding contract administration costs), the City accepts the bid for the City Project and the Council will award the City Project portion of the bid. b. City Project Bid is more than estimate. If the line items for the City Project in the bid are more than the construction cost estimate in the final City Project Construction Documents in Exhibit B (excluding contract administration costs), the Council will award the City Project portion of the bid only if the City gives the Council written notice stating the City agrees to be bound by the bid prices for the City Project. If the Council does not receive written notification of the City’s acceptance of the bid prices within 14 days of receiving the bid tabulation, the Council will reject the City Project portion of the bid. c. Compensation to the Council if the City Does Not Proceed with its Project. If the City does not accept the bid amount for the City Project as described in section IV.2.b above, or otherwise decides before the Council’s Metropolitan Council No. 19I014 4 award of the Combined Project not to proceed with the City Project, the City will reimburse the Council for City Project-related costs incurred by the Council as of the date of termination. A decision by the City not to construct the City Project has no bearing on the Council’s ability to proceed with the Council Project. 3. Council decision not to award Council Project. If the Council decides not to award the Council Project, this contract terminates without further liability between the Parties. V. Construction and Contract Administration 1. The Council will include in the construction contract for the Combined Project, the City Project Construction Documents, and require that the contractor construct the City Project according to these Documents. At least 14 days before the contractor begins work on the City Project, the Council will give written notice to the City that the contractor will begin construction by sending notice to: Contact: Jason Wedel Title: Public Works Director/City Engineer Address: 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 Email: JWedel@ci.chanhassen.mn.us 2. The Council will perform and direct all construction supervision, contract administration and inspections required to complete the Combined Project. The Council will not interrupt the City’s sewer or water service during the construction of the City Project without the written consent of the City. 3. The City’s authorized representative, Steve Ferraro, may observe the work during the construction of the City Project, but the City’s authorized representative is not responsible for supervising the City Project. When observing the work, the City’s authorized representative will cooperate with the Council’s Engineer or designated representative. The City’s authorized representative will be available to the Council at all times during construction of the City Project. The City will designate an authorized representative with the authority and experience to make decisions concerning the construction of the City Project so as not to delay construction of the Council Project or the Combined Project. 4. If after installation, the City determines that any portion of the City Project was not constructed substantially in accordance with the City Project Construction Documents, the City’s authorized representative will inform the Council of the deficiency within thirty days. The City’s notice to the Council will also explain why the portion of the City Project does not conform to the City Project Construction Documents and the actions the City believes the Metropolitan Council No. 19I014 5 contractor will take to correct the deficiency. The Council will require the contractor to make the corrections to meet the requirements of the City Project Construction Documents. 5. The City’s authorized representative will participate in the inspection of the City Project for substantial completion. Within seven days of any substantial completion inspection, the City will provide the Council the punch list items that need to be addressed before final completion of the City Project. If the City does not provide punch list items within seven days, the contractor’s work will be deemed accepted. 6. The Council will inform the City in writing of final completion of construction (including the punch list items) of the City Project. Within seven days of receiving the Council’s written notice, the City will inform the Council in writing whether the City Project conforms to the City Project Construction Documents. The City makes the final decision on whether the contractor’s City Project work conforms to the City Construction Documents. In order to accept the work on the City Project, the City will provide the Council a letter from the City’s Public Works Director. 7. The City will participate in the claims process on the Combined Project for the following types of contractor claims: a. Project delays relating in any way to site conditions; and b. City requests for changes or modifications to any construction documents (City Project, Council Project, or Combined Project). c. Project delays caused by untimely response to the inspection requirements in Section 3- and 6 of Article V. The City will pay the portion of any claim that relates to the acts of the City. VI. Modifications to Construction Documents 1. The Council with City approval may make minor changes in the City Project Construction Documents and the Combined Project Construction Documents if the changes are necessary to complete construction. The Council may also enter into any change orders or supplemental agreements with the contractor on the Combined Project to incorporate these changes in the City Project or Combined Project Construction documents. These changes may result in a change to the City’s cost participation described in Section VII. 2. The Council will give the City’s Authorized Representative all proposed amendments and material changes to the City Project Construction Documents. The City will review the documents and communicate in writing its acceptance or rejection to the Council Metropolitan Council No. 19I014 6 within seven days. The Council will not amend or change the City Project Construction Documents until it receives the City’s written acceptance. 3. The City may make changes to the City Project if the all of the following occur: a. The City gives the Council seven days written notice; b. The City bears the costs of all changes; and c. The change does not increase the cost or delay completion of the Council Project. VII. Cost Participation and Payment 1. The City will reimburse the Council for the costs shown in Exhibit B as specified in this Section VII. The City will reimburse the Council for the actual cost of construction for the City Project, actual costs of construction for portions of the Combined Project as identified in Exhibit B, actual land acquisition costs as shown below, plus seven percent of the City Project construction cost. The additional seven percent is for the following: a. surveying, inspection, and testing for the City Project; and b. other costs associated with the City or Combined Project including land acquisition and contract administration, and other administrative expenses associated with the City or Combined Project. 2. The Council, at its sole expense will acquire in its name all permanent and temporary permits, easements, and property interests necessary for the Combined Project. 3. The parties further agree that the City Project costs are an estimate. The final City Project construction costs will be based on the unit prices in the Council’s construction contract, the final quantities, and any amendments or change orders. 4. After the Council awards the Combined Project Construction Contract, the Council will prepare a revised Exhibit B and give it to the City. The revised Exhibit B will update the City Project costs for construction, land acquisition, and administration based 7% of the City Project portion of the construction cost. The parties will substitute the revised Exhibit B for the Exhibit B attached to this Agreement without any amendment to this Agreement. 5. The Council will pay its contractor for the contractor’s work on the City Project. The City will then pay the Council under this section. During construction, the Council will submit monthly invoices to the City. The Council’s monthly invoices will include a progress report. The City will pay the Council within 30 days after it receives the invoice. If the City disputes any portion of an invoice it will give the Council notice of the dispute within 14 days after the City Metropolitan Council No. 19I014 7 receives the invoice. If the City disputes any portion of an invoice, the City will pay the undisputed portion of the invoice within 30 days after receives the invoice, and it will pay the remainder of any amount due within 30 days after the dispute is resolved. 6. When the work on the Combined Project is substantially complete, the Council will give the City an updated cost participation breakdown. This cost participation breakdown will show actual construction costs based on the contract unit prices and the units of work the contractor performed. The updated cost participation breakdown will also contain the updated administrative and other costs to be paid to the Council by City. 7. If after subtracting the City’s payments from the updated cost participation breakdown the City owes the Council money, the Council will invoice the City for that amount. The City will then pay the Council the amount owed within 30 days of receiving the invoice. If the City has already paid more than the updated cost participation breakdown, the Council will refund the City’s excess amount without interest. VIII. Warranties/Maintenance 1. The City Project bonds and warranties will be issued in the name of the Council. Once construction of the City Project is complete and the City accepts the City Project, the City Project will be under the full control of the City and all bonds, warranties and guarantees provided by the sureties, construction contractors and subcontractors for the City Project are the property of City. If a surety prohibits assignment, then the Council will require the contractor to ensure that the affected bond or warranty applies both to the Council and the City. 2. After acceptance of the City Project by the City the City is responsible for operation and maintenance of the City Project. IX. Liability 1. To the extent authorized by law each party is responsible only for its own acts and the results of its acts. The City’s and Council’s liability is governed by the provisions of Minnesota Statutes, Chapter 466. To the full extent permitted by law, actions by the parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minn. Stat. § 471.59, Subd. la (a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. 2. The City and Council each warrant that they have an insurance or self-insurance program with minimum coverage consistent with the liability limits in Minnesota Statutes, Chapter 466. Nothing in this Agreement is a waiver or limitation of any immunity or limitation Metropolitan Council No. 19I014 8 of liability by the City or Council. 3. The Council will ensure that the Combined Project construction contract includes clauses that: a. require the Combined Project contractor to defend, indemnify, and hold harmless the City, its officers, agents and employees from claims, suits, demands, damages, judgments, costs, interest, expenses (including reasonable attorney’s fees, witness fees and disbursements) arising out of or by reason of the negligent acts or omissions of the Contractor, its officers, employees, agents or subcontractors; b. require the Combined Project contractor to provide and maintain insurance and name the City as additional insured; and c. require the Combined Project contractor to be an independent contractor for the purposes of completing the work on the City Project. X. General Provisions 1. All records kept by the City and Council with respect to the Council Project are subject to examination by representatives of each party. All data collected, created, received, maintained or disseminated for any purpose by the City and Council under this Agreement are governed by Minnesota Statutes, Chapter 13(“Act”), and the Minnesota Rules implementing the Act. 2. The City agrees to comply with all laws applicable to the City relating to nondiscrimination, affirmative action, public purchases, contracting, employment, workers’ compensation, and surety deposits required for construction contracts. Minnesota Statutes, Section 181.59 and any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of the City is considered a part of this Agreement. 3. The employees of the parties, and all other persons engaged by each party will not be considered employees of the other party. Each party is solely responsible for all claims arising from its employees including claims under the Worker’s Compensation Act, the Minnesota Economic Security Law and all third party claim resulting from an act or omission of an employee. 4. If hazardous wastes, pollutants or contaminants as those terms are defined in law exist on the Combined Project site, the City is responsible for any response or remedial action, monitoring or reporting under the law. The City will apply for and have the Council named as a beneficiary in any no association letters, no action/no further action letters and other environmental regulatory assurances for the site. The City will give the Council copies of any Phase I and Phase II environmental investigations, approved Response Action Plans, and environmental assurance letters naming the Council as a beneficiary. Nothing in this paragraph Metropolitan Council No. 19I014 9 requires that the City accept responsibility for any environmental conditions that are not the City’s legal responsibility. This paragraph survives the termination of this Agreement. 5. The City’s authorized representative will manage this Agreement for the City and act as a liaison between the City and Council. 6. The Council’s Assistant General Manager of Technical Services in Environmental Services will manage this Agreement for the Council and act as a liaison between the Council and the City. 7. This Agreement is the entire agreement between the parties and supersedes all oral agreements and negotiations between the parties relating to this Agreement. All exhibits and attachments to this Agreement are incorporated into the Agreement. If there is a conflict between the terms of this Agreement and any of the exhibits the Agreement governs. 8. The provisions of this Agreement are severable. If a court finds any part of this Agreement void, invalid, or unenforceable, it will not affect the validity and enforceability of the remainder of this Agreement. A waiver by a party of any part of this Agreement is not a waiver of any other part of the Agreement or of a future breach of the Agreement. 9. Any modifications to this Agreement will be in writing as a formal amendment. 10. This Agreement is binding upon and for the benefit of the parties and their successors and assigns. This Agreement is not intended to benefit any third-party. 11. Except as otherwise provided for in this Agreement, the Agreement may be terminated by the mutual agreement of the parties. 12. If a force majeure event occurs, neither party is responsible for a failure to perform or a delay in performance due to the force majeure event. A force majeure event is an event beyond a party’s reasonable control, such as unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. 13. Under Minnesota Statutes, Section 16C.05, subdivision 5, the Parties agree that the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by either Party and the state auditor or legislative auditor, as appropriate, for at least six years from the end of this Agreement. 14. A party will sent send all notices or demands under this Agreement either by: a. certified mail; b. e-mail, as long as the recipient acknowledges receipt by e-mail or otherwise in writing; or Metropolitan Council No. 19I014 10 c. delivered in person to the other party addressed to the following authorized representatives: Assistant General Manager, Technical Services Metropolitan Council Environmental Services 390 Robert Street North St. Paul, MN 55101-1805 Interim Public Works Director/City Engineer City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 15. The parties will use a dispute resolution process for any unresolved dispute between the parties before exercising any legal remedies. The dispute resolution process is a three level dispute resolution ladder that escalates a dispute from the project management level through the executive management level. At each level of the dispute resolution process, the Parties’ representatives will meet and explore resolution until either party determines that effective resolution is not possible at the current level, and notifies the other party that the process is elevated to the next level. The parties designate the following dispute resolution representatives: City Representative Council Representative Level 1 Project Engineer Manager, Interceptor Project Delivery Level 2 City Engineer Assistant General Manager Level 3 City Manager General Manager, Environmental Services The parties will complete the dispute resolution process in good faith before resorting to any other legal process or remedy. 16. Council and the City are each authorized to enter into this Agreement pursuant to Council Action No. _______ approved on _____________. [The remainder of this page is intentionally blank.] Metropolitan Council No. 19I014 11 METROPOLITAN COUNCIL, A public corporation and political subdivision of the State of Minnesota By: Date: CITY OF CHANHASSEN A municipal corporation of the State of Minnesota By: Name, Title Date: and Name, Title Date: RECOMMENDED FOR APPROVAL: By: Name, Title Date: Metropolitan Council No. 19I014 12 LIST OF EXHIBITS Exhibit A - City Project and Council Project Locations Exhibit B - Council Project Construction Costs Estimates THE COUNCIL PROJECTMICHAEL J GORRAPRINCE R NELSONPRINCE R NELSONPRINCE R NELSONPRINCE R NELSONJ & C TIETZTRUSTSPAISLEY PARKENTERPRISEST & ETREATCHANHASSEN CITYMICHAEL J GORRAMH43MH44MH45MH46MH48MH47MH49MH50MH51MH52MH53MH54MH54AMH42MH16060MH16059MH21080MH21077MH21078MH21079MH21069MH16063MAJESTIC WAYWINDMILL DR CO R D N O . 1 1 7 ( G A L P I N B O U L E V A R D )THE COUNCIL PROJECTTHE CITYPROJECTTHE CITYPROJECTEXHIBIT ACONSTRUCTION01" = 200' (HORIZONTAL)200' 400'GENERAL NOTES:1. THE COUNCIL PROJECTSTARTS AT MH54 & RUNS WITHMCES INTERCEPTOR 8253-328TO MH44.2. THE CITY PROJECT STARTSLINING AT MH21078 & RUNS TOITS JUNCTION WITH MCESINTERCEPTOR 8253-328.3. THE COUNCIL PROJECT & THECITY PROJECT CONNECT ATMCES MH46.FIG-1CHANHASSEN INTERCEPTOR REHABILITATION 8253-328PROJECT SCOPE802883ADAM R. SALOXX/XX/1945107ARSJJCXX/XX/19KJAISSUED FOR BIDDING3/8/2019 8:51:24 AM 802883-SCOPE3/8/2019 8:51:45 AM ARSJ:\2018\20180012.04\CAD\PRELIM\802883-SCOPE.DWG ---- TSREVISIONSDATEN0BYREMARKSDATEN0REVISIONSBYREMARKSCHECKEDDRAWNDESIGNEDPROFESSIONAL UNDER THE LAWS OF THE STATE OF MINNESOTA.BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSEDI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPAREDDATEREG NOMODIFIED:TYPED OR PRINTED NAME:SIGNATURE:FILE NAMEPROJECTPLOTTED:OF EXHIBIT B Bid Item Item Units Quantity Unit Price Extended Amount 1 Erosion Control - City LF 2200 4$ $8,800 2 Final CCTV Televising - City LF 1100 5$ $5,500 3 Sanitary Pipe Cleaning & Disposal - City LF 1100 3$ $3,300 4 12" CIPP Lining - City LF 1100 50$ $55,000 5 Wetland Work & Restoration LS 1 10,000$ $10,000 6 Chemical Grouting - City GAL 25 60$ $1,500 7 Temporary Conveyance LS 1 15,000$ $15,000 8 Restoration of Privately Owned Improvements LS 1 5,000$ $5,000 Subtotal $105,000 Engineering & Administration 7%$7,350 Total $112,350 CHANHASSEN INTERCEPTOR REHAB 8253-328 OPINION OF PROBABLE COST - CITY OF CHANHASSEN PORTION 04/12/2019 - HR Green Metropolitan Council No. 19I014 14 Exhibit B Council Project Construction Costs Estimates [Note to City: make sure this list includes surveying, construction inspection, geotechnical testing and contract administration, & City Engineer’s charges to incorporate the Council Project Construction Documents into the City Project construction documents] 95095596096597097598098599099595095596096597097598098599099550+00 51+00 52+00 53+00 54+00 55+00EX GROUNDEX 12" SANEX 12" SANPROVIDE LINERIN EX 12" SAN PIPEMH21077STA 54+65.62RIM=961.81INV=953.67MH21069STA 50+05.00RIM=989.54INV=970.88MH21079STA 51+78.36RIM=982.24INV=970.57MH21078STA 52+35.36RIM=980.68INV=970.25BEGIN CIPP LININGTEMPORARY CONVEYANCE MHPRELIMINARY NOT FORCONSTRUCTIONKEYNOTES:1. EROSION CONTROL PERSHEET CJ3.2. PROVIDE SOD FORHOMEOWNER YARD,DIRECTED IN FIELD BYCAR.3. PROTECT RETAININGWALLAND LANDSCAPING.4. REMOVE AND REPLACEFENCE.5. PROVIDE ROCKCONSTRUCTIONENTRANCE, SEE 4/CJ3.6. REMOVE EXISITNGMANHOLE CONE ANDCASTING. PROVIDE NEWWATERTIGHT ECCENTRICMANHOLE CONESECTION TO CONNECTTO EXISTING MANHOLESECTIONS. SEE CITYSTANDARD DETAIL PLATE2105 WATERTIGHTMANHOLE, AND 2111MANHOLE CASTING ANDLIDS.GENERAL NOTES:1. SUGGESTED TEMPORARYCONVEYANCE ALIGNMENTSHOWN. OTHERALIGNMENTS MAY BEUSED IF ACCEPTABLE TOCAR.2. THE MH'S OF THE 12" SANSEWER LINE FROMMAJESTIC WAY/WINDMILLDR WERE DRAWN FROMPLAN NOTES.CONTRACTOR VERIFY.3. REMOVE TREES ASREQUIRED, AND ASAPPROVED BY CAR.REPLACEMENT TREESLOCATED PER CAR.J:\2018\20180012.04\CAD\802883\SHEETS\CU012.DWG17 2601" = 20' (HORIZONTAL)20' 40'VERTICAL IS 4X HORIZONTALMATCH LINE01" = 20' (HORIZONTAL)20' 40'VERTICAL IS 4X HORIZONTALCONTINUED ON CU12INSET:WINDMILL DR CONTINUED FROM UPPER LEFTWINDMILL DR CONTINUEDIN INSET AT LOWER RIGHT01" = 20' (HORIZONTAL)20' 40' CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Approve Special Assessment Agreement for 2625 Forest Avenue Section CONSENT AGENDA Item No: D.11. Prepared By Jason Wedel, Dir. of Public Works/City Engineer File No: Project No. 201801 PROPOSED MOTION “The City Council approves the special assessment agreement for 2625 Forest Avenue.” Approval requires a Simple Majority Vote of members present. BACKGROUND The City Council adopted the assessments and approved the contract for the Orchard Lane Improvement Project on January 28, 2019. One of the properties included in that project area has a large lot with the ability to subdivide in the future. The owner of that property has requested a second set of sanitary sewer and water services be extended into their property to facilitate the future splitting of their lot. DISCUSSION The owners of the property at 2625 Forest Avenue are Todd and Jenny Lang. Their existing lot has approximately 229 feet of street frontage and a total area slightly over 1.5 acres. They would like to split their lot in the future to accommodate the construction of another house. Their property is currently zoned RSF Residential Single Family. After reviewing this property with the Planning Department it was confirmed that the property has the ability to be split in the future. To facilitate the additional services, it is necessary to extend the sanitary sewer and watermain within Forest Avenue farther to the south. The cost for extending the sanitary sewer and watermain as well as the additional sanitary sewer and water services will be paid for entirely by the property owners. The additional cost is $26,581.20 and is proposed to be assessed against the property over a tenyear period at an interest rate of 7.25%. This is consistent with the terms of the original assessments for this project. The replacement of the utilities and streets in this neighborhood is currently underway, so it is an ideal time to add these additional sanitary sewer and water services. However, since the assessment hearing has already been held for this project it is necessary to enter into a separate agreement with the property owners. CITY COUNCIL STAFF REPORTTuesday, May 28, 2019SubjectApprove Special Assessment Agreement for 2625 Forest AvenueSectionCONSENT AGENDA Item No: D.11.Prepared By Jason Wedel, Dir. of Public Works/CityEngineer File No: Project No. 201801PROPOSED MOTION“The City Council approves the special assessment agreement for 2625 Forest Avenue.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe City Council adopted the assessments and approved the contract for the Orchard Lane Improvement Project onJanuary 28, 2019. One of the properties included in that project area has a large lot with the ability to subdivide in thefuture. The owner of that property has requested a second set of sanitary sewer and water services be extended intotheir property to facilitate the future splitting of their lot.DISCUSSIONThe owners of the property at 2625 Forest Avenue are Todd and Jenny Lang. Their existing lot has approximately229 feet of street frontage and a total area slightly over 1.5 acres. They would like to split their lot in the future toaccommodate the construction of another house. Their property is currently zoned RSF Residential Single Family. After reviewing this property with the Planning Department it was confirmed that the property has the ability to be splitin the future.To facilitate the additional services, it is necessary to extend the sanitary sewer and watermain within Forest Avenuefarther to the south. The cost for extending the sanitary sewer and watermain as well as the additional sanitary sewerand water services will be paid for entirely by the property owners. The additional cost is $26,581.20 and isproposed to be assessed against the property over a tenyear period at an interest rate of 7.25%. This is consistentwith the terms of the original assessments for this project.The replacement of the utilities and streets in this neighborhood is currently underway, so it is an ideal time to add these additional sanitary sewer and water services. However, since the assessment hearing has already been held for this project it is necessary to enter into a separate agreement with the property owners. ATTACHMENTS: Special Assessment Agreement 125239v02 CHAN/Bluff Creek Blvd. Imp. Proj. #06-05 RNK:r05/18/2006 (NDI Minnesota, LLC Parcel – PID #25.0232300) 1 PUBLIC IMPROVEMENT AND SPECIAL ASSESSMENT AGREEMENT AGREEMENT made this ________ day of ________________, 2019, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and Todd and Jenny Lang (the "Property Owner"). RECITALS A. Property Owner is the fee owner of the following property located in the City of Chanhassen, County of Carver, State of Minnesota (the "Subject Property"): Parcel ID Number 255150072 located at 2625 Forest Ave, Excelsior, MN 55331-8846. B. Property Owner has requested that the City extend sewer and water mains as necessary to construct sewer and water services as part of City Project 18-01: Orchard Lane Area Street and Utility Reconstruction Project and assess the costs to the Subject Property. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. PUBLIC IMPROVEMENTS. The City will extend sewer and water mains as necessary to construct sewer and water services as part of City Project 18-01: Orchard Lane Area Street and Utility Reconstruction Project (“Public Improvements”). 2. SPECIAL ASSESSMENT. The City will assess the principal amount of $26,581.20 against the Subject Property for the Public Improvements. This special assessment is in addition to the assessment associated with the project. The assessment shall be spread over ten (10) years, together with seven point two-five percent (7.25%) interest per year on the unpaid balance. The interest is calculated at the prime rate at the time of the bid opening plus two percent (2%). Interest shall accrue from October 2, 2019. The first installment shall be due and payable with taxes in 2020. The Property Owner waives any and all procedural and substantive objections to the Public Improvements and special assessments, including but not limited to hearing requirements 125239v02 CHAN/Bluff Creek Blvd. Imp. Proj. #06-05 RNK:r05/18/2006 (NDI Minnesota, LLC Parcel – PID #25.0232300) 2 and any claim that the assessment exceeds the benefit to the Subject Property. The Property Owner waives any appeal rights otherwise available pursuant to Minn. Stat. § 429.081. No interest shall be charged if the entire assessment is paid by the Property Owner by October 1, 2019. At any time thereafter, the Property Owner may pay the City of Chanhassen the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. The right to partially prepay the assessment is not available. 3. BINDING EFFECT; RECORDING. This Agreement shall be binding upon the Property Owner and the Property Owner's successors and assigns. This Agreement may be recorded against the title to the Subject Property. CITY OF CHANHASSEN BY: _______________________________ Elise Ryan, Mayor (SEAL) AND ______________________________ Todd Gerhardt, City Manager PROPERTY OWNER: BY: ___________________________________ Todd M. Lang BY: ___________________________________ Jenny L. Lang STATE OF MINNESOTA ) ( ss. COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this ________ day of ________________, 2019, by Elise Ryan and by Todd Gerhardt, respectively the Mayor and City Manager of the City of Chanhassen, a Minnesota corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. __________________________________ NOTARY PUBLIC 125239v02 CHAN/Bluff Creek Blvd. Imp. Proj. #06-05 RNK:r05/18/2006 (NDI Minnesota, LLC Parcel – PID #25.0232300) 3 STATE OF MINNESOTA ) ( ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this ________ day of _______________, 2019, by Todd M. Lang and by Jenny L Lang the Property Owner. __________________________________ NOTARY PUBLIC DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (612) 452-5000 RNK:srn CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Resolution 2019XX: Approve Labor Agreement with Local 49 International Union of Operating Engineers Section CONSENT AGENDA Item No: D.12. Prepared By Chelsea Petersen, Assistant City Manager File No: ADM 318 PROPOSED MOTION “The Chanhassen City Council approves the labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers.” Approval requires a Simple Majority Vote of members present. BACKGROUND The City of Chanhassen and Local 49 International Union of Operating Engineers (IUOE), have concluded negotiations for a successful labor agreement for 2019. Most modifications were minor changes to language or practice, or to bring language in line with federal laws. Major modifications to the contract for 2019 include: An increase in union stewards from two to three representatives so as to better represent the different divisions Employees assigned to be oncall for the Utilities division will receive a payment equal to one hour's pay for weekday oncall duties (previously it was $20) Individual clothing and shoe allowance was increased from $375 to $425 A continuation of the current pay for performance compensation plan, including a 2% overall salary range adjustment in accordance with other city staff A redlined copy of the contract is attached to this report. RECOMMENDATION The proposed labor agreement between the City of Chanhassen and Local 49 IUOE is consistent with direction from City Council for labor negotiations . Local 49 IUOE membership approved the 2019 Labor Agreement on May 21, 2019. Increased contract costs are included in the approved 2019 budget. Therefore, staff recommends adoption of the attached resolution approving the 2019 labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers. CITY COUNCIL STAFF REPORTTuesday, May 28, 2019SubjectResolution 2019XX: Approve Labor Agreement with Local 49 International Union of OperatingEngineersSectionCONSENT AGENDA Item No: D.12.Prepared By Chelsea Petersen, Assistant CityManager File No: ADM 318PROPOSED MOTION“The Chanhassen City Council approves the labor agreement between the City of Chanhassen and Local 49International Union of Operating Engineers.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe City of Chanhassen and Local 49 International Union of Operating Engineers (IUOE), have concludednegotiations for a successful labor agreement for 2019. Most modifications were minor changes to language orpractice, or to bring language in line with federal laws. Major modifications to the contract for 2019 include:An increase in union stewards from two to three representatives so as to better represent the different divisionsEmployees assigned to be oncall for the Utilities division will receive a payment equal to one hour's pay forweekday oncall duties (previously it was $20) Individual clothing and shoe allowance was increased from $375 to $425A continuation of the current pay for performance compensation plan, including a 2% overall salary rangeadjustment in accordance with other city staffA redlined copy of the contract is attached to this report. RECOMMENDATIONThe proposed labor agreement between the City of Chanhassen and Local 49 IUOE is consistent with direction fromCity Council for labor negotiations . Local 49 IUOE membership approved the 2019 Labor Agreement on May 21,2019. Increased contract costs are included in the approved 2019 budget. Therefore, staff recommends adoption of the attached resolution approving the 2019 labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers. ATTACHMENTS: Contract Draft (Redlined) Resolution LABOR AGREEMENT BETWEEN THE CITY OF CHANHASSEN And INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 AFL-CIO January 1, 2018 2019 through December 31, 20182019 1 ARTICLE 1. PURPOSE OF AGREEMENT This AGREEMENT is entered into between the City of Chanhassen hereinafter called the EMPLOYER, and Local No. 49, International Union of Operating Engineers, AFL-CIO, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT’S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties’ agreement upon terms and conditions of employment for the duration of this AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties recognize this AGREEMENT as a pledge of this dedication. ARTICLE 2 - RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative for all employees in the job classifications listed below who are public employees within the meaning of Minn. Stat. §179A.03, Subdivision 14 excluding supervisory, confidential and all other employees: Leads Technicians, Mechanics and Heavy Equipment Operators Operators 2.2 Limited Term Appointments: Up to five (5) employees employed by the EMPLOYER on a limited term basis for no more than 120 work days per calendar year, either in a full-time or part-time capacity (more than 14 hours per week), will be paid at a rate determined solely by the EMPLOYER for the term of their employment and shall not be eligible for any wages, benefits, or other provisions of this Labor Agreement. ARTICLE 3 – DEFINITIONS 3.1 UNION: The International Union of Operating Engineers, Local No. 49, AFL-CIO. 3.2 EMPLOYER: The City of Chanhassen. 3.3 UNION MEMBERS: Members of the International Union of Operating Engineers, Local No. 49, AFL-CIO. 3.4 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.5 BASE PAY RATE: The employee’s hourly rate exclusive of any special allowances. 2 3.6 CALL BACK: Return of an employee to a specified work site to perform assigned duties at the express authorization of the Employer at a time other than a scheduled shift. An extension of or an early report to a scheduled shift is not a call back. 3.7 IMMEDIATE FAMILY: Means children, stepchildren, parents, siblings, grandparents, parent’s in-law, children-in-law, grandparents-in-law, or such other persons as the City Manager deems appropriate. 3.8 DAYS: Unless otherwise indicated, mean the Employer’s regular business days. 3.9 PROMOTION: A change of an employee from a position to a position in a higher grade within the bargaining unit. 3.10 TRANSFER: A change of employee from one (1) position to another position, in the same grade within the bargaining unit. 3.11 Regular Employee: Any employee hired for a position and has successfully completed the first six months of the probation period. 3.12 PROBATION PERIOD: Six (6) months of continuous employment, or other time period required by the City Manager, during which a newly hired or promoted regular employee must demonstrate fitness for the duties of the assigned position. 3.13 RESIGNATION IN GOOD STANDING: An employee leaving service with the Employer after giving a two (2) week written notice, providing the employee has not been discharged for misconduct. 3.14 CITY: The City of Chanhassen. ARTICLE 4 – UNION SECURITY In recognition of the Union as the exclusive representative: 4.1 The Employer shall deduct from the wages of an Employees who authorizes such deductions in writing an amount necessary to cover monthly Union dues or fees. , or “fair share” deduction as provided by Minnesota Statutes §179A.06, Subd. 3, if the Employee elects not to become a member of the Union. Such monies shall be remitted as directed by the Union. 4.2 The Union may designate two three (23) employees from the bargaining unit to act as Stewards and shall inform the Employer in writing of such choice. 4.3 The Employer agrees to make space available on the Employer bulletin board for the posting of official Union notice(s) and announcements. 4.4 The Union agrees to indemnify and hold harmless the Employer against any claims, suits, order, or judgments brought or issued against the Employer under the provisions of this article. 4.5 All employees who have completed thirty (30) calendar days of employment shall become members of the Union and shall maintain their membership in good standing. “In good 3 standing,” for the purpose of this Agreement, is defined as the payment of a standard initiation fee and standard regular monthly and or administrative dues uniformly required as a condition of acquiring or retaining membership in the Union. ARTICLE 5 – EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all personnel, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6 – SAVINGS CLAUSE 6.1 This Agreement is subject to the law. In the event that any provision of this Agreement shall be held to be contrary to the law by a Court of competent jurisdiction or administrative agency from whose final judgment or decree no appeal is made within the time provided, or is contrary to a federal or state administrative ruling or is found to be in violation of legislation or administrative regulations, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provisions shall be renegotiated upon written request of either party. ARTICLE 7 – EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE 7.1 A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representative. The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the employee and the Union representative have notified and received the approval of the designated supervisor and would not be detrimental to the work programs of the Employer. The Union representative may be allowed access to the facilities for grievance investigation with advance notice and approval of the designated supervisor. 7.4 Procedure. Grievances, as defined by Section 8.1, shall be resolved in conformance with the following procedure: 4 Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within ten (10) calendar days after such alleged violation has occurred, present such grievance to the Employer-designated Step 1 representative. At this step, the grievance shall be presented in writing. The Employer-designated Step 1 representative will discuss and give an answer, in writing, to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it was based, the provision or provisions of the Agreement allegedly violated, and the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated Step 1 representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union in writing and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Union the Employer’s Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative’s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. Any grievance unresolved in Step 2 and appealed in Step 3 within ten (10) calendar days may be submitted to the Minnesota Bureau of Mediation Services for mediation services. A grievance not resolved in Step 3 may be appealed in writing to Step 4 by the Union within ten (10) calendar days. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to arbitration. The Union and the Employer will endeavor to select a mutually acceptable arbitrator to hear and decide the grievance. If the Union and the Employer are unable to agree on an arbitrator, they may request, from the Director of the Bureau of Mediation Services, a list of qualified arbitrators. The parties will alternately strike names from the list of arbitrators until only one (1) name remains. The remaining arbitrator will hear and decide the grievance. If the parties are unable to agree on who will strike the first name the question will be decided by the flip of a coin. 7.5 Arbitrator’s Authority. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the issue(s) submitted by the Employer and the Union in writing and shall have no authority to make a decision on any other issue not so submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator’s decision shall be submitted to both parties in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator’s interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. 5 The fees and expenses for the arbitrator’s services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. One (1) Union steward shall receive their regular wages for the time spent in the actual arbitration proceeding, if during regular work hours. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. Waiver: If a grievance is not presented within the time limits set forth above, it shall be considered “waived”. If a grievance is not appealed to the next step within the specific time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer’s last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that Step and immediately appeal the grievance to the next Step. The time limit in each Step may be extended by mutual agreement of the Employer and the Union. Election of Remedies. If, as a result of the EMPLOYER response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 arbitration of Article 8 or a procedure such as: Civil Service, Veteran’s Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article 8 the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 8. The aggrieved employee shall indicate in writing which procedure is to be utilized – Step 4 of Article 8 or another appeal procedure – and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 3 of Article 4. An employee pursuing a remedy pursuant to a statute under the jurisdiction of the United States Equal Employment Opportunity Commission is not precluded from also pursuing an appeal under the grievance procedure of this Agreement. If a court of competent jurisdiction rules contrary to the ruling in EEOC v. Board of Governors of State Colleges and Universities, 957 F.2d 424 (7th Cir.), cert denied, 506 U.S. 906, 113 S. Ct. 299 (1992), or if Board of Governors is judicially or legislatively overruled, this paragraph shall be immediately null and void and shall be deleted from this Agreement. ARTICLE 8 – DISCIPLINE 8.1 The Employer will discipline employees for just cause only. 8.2 Written reprimands, notices of suspensions, notices of demotion and notices of discharge which are to become part of an employee’s personnel file will be read and acknowledged by signature of the employee. Employees and the Union will receive a copy of such reprimands and/or notices. 8.3 An employee(s) will not be required to participate in an investigatory interview by the EMPLOYER where the information gained from the interview could lead to the discipline of the employee(s) unless the employee(s) is given the opportunity to have a union representative present at the interview to act as a witness for the employee(s). 6 8.4 Grievances relating to this article shall be initiated by the Union at Step 2 of the grievance procedure under Article 8 of this Agreement. ARTICLE 9 – SAFETY 9.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. 9.2 An Employee in the bargaining unit will be appointed to serve on the City Safety Committee. ARTICLE 10 – WORK SCHEDULES 10.1 The sole authority in work schedules is the Employer. The normal work day shall be eight (8) hours. The normal work week shall be forty (40) hours, Monday through Friday. 10.2 Service to the public may require the establishment of regular work shifts, normal work days or regular work weeks for some Employees on a daily, weekly, seasonal, or annual basis other than the regular work shift, normal work day or regular work week. The Employer will give fourteen (14) calendar days advance notice in writing to the Employees affected by the establishment of regular work shifts, normal work days or regular work weeks different from the Employee’s normal Monday through Friday work day, regular work shift or regular work week. 10.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an Employee working other than the normal work day be scheduled to work more than eight (8) hours, however, each Employee has an obligation to work overtime or callbacks if requested unless emergency circumstances prevent the Employee from so working. 10.4 Regular Employees working a straight 8 hour shift shall have one (1) thirty (30) minute paid break approximately midpoint of their working shift, with the exception of off-site training. ARTICLE 11 – OVERTIME PAY 11.1 Overtime is defined as work performed at the express authorization of the Employer in excess of the regularly scheduled shift (except for shift changes) or more than forty (40) hours within a seven (7) day period. Overtime time work will be paid at one and one-half (1-1/2) times the employee’s regular rate of pay. 11.2 Compensatory Time: Employees shall be permitted to accumulate compensatory time in lieu of overtime compensation up to a maximum of 160 hours. All accumulated compensatory time over forty (40) hours will be paid to the employee no later than the last pay period in November of each year. Compensatory time in lieu of overtime compensation also applies when working outside of the division. ARTICLE 12 – ON CALL AND CALL BACK PAY 7 12.1 On Call. An employee assigned to the Utilities Division who is assigned to be on-call for Utilities-related emergencies shall receive a payment equivalent to one (1) hour pay at their regular rate of pay for on call duties. twenty dollars ($20.00) per day. Additionally, said employee shall receive a payment equivalent to two (2) hours pay at their regular rate of pay for on-call duties on Saturday; a payment equivalent to two (2) hours pay at their regular rate of pay for on-call duties on Sunday; and a payment equivalent to four (4) hours pay at their regular rate of pay for on-call duties on an observed holiday, regardless of whether the observed holiday falls on a weekday or weekend. 12.2 Call Back Pay. An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two hours pay at time and one-half (1- 1/2) the regular rate of pay. 12.3 When an employee performs work doing utility system monitoring and operation activities from a remote location, apart from employees regular scheduled shift, employee shall be paid one and one half (1-1/2) times the employee’s regular rate of pay for said work hours. ARTICLE 13 – SENIORITY 13.1 Seniority will be determined by an employee’s length of continuous full-time service with the Employer and shall be posted in an appropriate location. 13.2 Seniority will be the determining criterion for layoffs when all job-relevant qualification factors are equal. 13.3 Seniority will be the determining criterion for recall when the job relevant qualifications factors are equal. Recall rights under this provision will continue for twelve (12) months after lay off. Recalled Employees shall have (10) working days after notification of recall by registered mail at the Employee's last known address to report to work or forfeit all recall rights. 13.4 Employer shall determine the positions which are to be laid off: A. In the event of a layoff, the Employer shall lay off the least senior employee(s) in the effected position and Division. B. An employee who is to be laid off may exercise their seniority, to displace (bump) the least senior employee in a lower class in which the employee is qualified. C. Part-time employees, limited term appointment employees and seasonal/temporary employees in the effected position and Division shall be laid off before any full-time employees in the effected position and Division. ARTICLE 14 - JOB VACANCIES 14.1 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities and experience. Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. 8 ARTICLE 15 – PROBATIONARY PERIOD 15.1 All newly hired or rehired Employees will serve a six (6) month probationary period. The six (6) month probationary period may be extended by the City Manager for an additional three (3) months. At any time during the probationary period, a newly hired or rehired employee may be terminated at the sole discretion of the Employer. 15.2 Employees who are promoted to a higher classification will serve a six (6) month probationary period. 15.3 At any time during the promotional probationary period a promoted Employee may be returned to the Employee's previous position at the sole discretion of the Employer. ARTICLE 16 – COMPENSATION 16.1 Rates of Pay: Employees covered by this Agreement shall be compensated in accordance with the Salary Ranges marked “Appendix A” attached hereto and made a part of this Agreement. Employees' wage rates effective January 1, 2018 were determined utilizing the City's pay for performance Compensation Plan. ARTICLE 17– VACATIONS 17.1 Vacation leave may be used only to the extent that it is earned. The amount of vacation leave available to regular full-time Employees shall be earned according to the following schedule for employees hired prior to December 31, 2011: YEARS OF SERVICE ACCRUAL RATE 0 - 5 year 12 working days per year 6 - 10 year 17 working days per year 11-15 year 19 Working days per year 16 -20 year 22 working days per year 21 or more years 27 working days per year The amount of vacation leave available to regular full-time Employees shall be earned according to the following schedule for employees hired after December 31, 2011: YEARS OF SERVICE ACCRUAL RATE 0 - 5 year 12 working days per year 6 - 10 year 15 working days per year 11-15 year 17 Working days per year 16 -20 year 19 working days per year 21 or more years 22 working days per year 17.2 Maximum accrual of vacation leave shall not exceed two times the employee's earned vacation for the year. 17.3 Service recognition awards shall be paid in accordance with City policies. ARTICLE 18 –SICK LEAVE 9 18.1 All regular full-time Employees shall earn sick leave at the rate of eight (8) hours sick leave per month. Sick leave may be used only to the extent that it is earned. Accrual of sick leave time is capped at 600 hours. Employees that have more than 600 hours of accumulated sick leave time will have one-half of those hours over 600 hours deposited in the employee's Health Care Savings Plan in accordance with City policy. 18.2 Sick leave may be used for an employee’s own illness or injury or that of an immediate family member. Employees claiming sick leave may be required to provide evidence in the form of a letter from the attending doctor of the adequacy of the reason for an employee’s absence during the time for which sick leave is granted. 18.3 Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer may choose to be paid the difference between the employee's normal net take home pay (i.e., regular wage less mandatory deductions) and Worker's Compensation insurance payments for a period not to exceed ninety (90) working days, deducted from the employee's sick leave, vacation, or other accumulated benefits. ARTICLE 19 – BEREAVEMENT LEAVE 19.1 Funerals: A maximum of three (3) days of sick leave may be taken in the event of death of the employee’s spouse or death in the Employee’s immediate family. An additional seven (7) days of sick leave may be taken upon written approval of the City Manager. ARTICLE 20 – LEAVES OF ABSENCE 20.1 Leaves of absence shall be governed by current City policy and current law. ARTICLE 21 - INSURANCE 21.1 The Employer shall contribute the same amount as that contributed for the City’s non-union employees, toward the group health, dental, health savings account (HSA) and life insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. ARTICLE 22 – HOLIDAYS 22.1 Observed Holidays. Holidays include the following: New Year’s Day …………………………………. January 1 Martin Luther King Day …………………………. Third Monday, January President’s Day ………………………………….. Third Monday, February Memorial Day ……………………………………. Last Monday, May Independence Day ……………………………… July 4 Labor Day ……………………………………….. First Monday, September Columbus Day…………………………………… Fourth Friday in November Veteran’s Day …………………………………… November 11 Thanksgiving Day ………………………………. Fourth Thursday, November Christmas Day ………………………………….. December 25 10 For Employees whose normal work schedule is Monday through Friday, the holiday days which fall on a Saturday will be observed the preceding Friday. Those which fall on a Sunday will be observed the following Monday. 22.2 Regular full-time Employees shall be paid at their regular rate of pay for each of the observed holidays. Employees working on all observed holidays shall be paid at one and one-half (1-1/2) times the employee’s regular rate of pay. ARTICLE 23 – UNIFORMS 23.1 Clothing and safety shoe allowance for a full-time regular Employee shall be $375 425 per year upon presentation of an itemized receipt and in accordance with City policy. 23.2 Employees may be issued a City cellular phone in accordance with City policy. Employees who provide their personal cell phone number to the City in lieu of a City issued cellular phone shall be reimbursed $30 per month. ARTICLE 24 – TUITION REIMBURSEMENT 24.1 Employees may be reimbursed for educational expenses when the education is relevant to the position of employment at the sole discretion of the Employer. To be eligible for reimbursement, the employee must first have prior approval from the City Manager and present proof of completion with a passing grade. Classes or programs must be approved in advance. 24.2 For graduate and undergraduate courses and technical school courses or certificates, the courses must be directly related to the employee’s present position; or courses or programs must be directly related to a reasonable promotional opportunity in the same field of work as present position. If the employee separates from employment within two (2) years of the date of the last class, the Employee must reimburse the City on a pro-rata basis for all expenses paid for by the City within that two year period. 24.3 Employees under this agreement will be reimbursed for expenses incurred during conference attendance including travel, meals and registration fees. ARTICLE 25 – WAIVER 25.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 25.2 The Parties mutually acknowledge that during the discussions which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT Formatted: Body Text Indent, Indent: Left: -0.5", Hanging: 0.5" 11 or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation or either or both parties at the time this contract was negotiated or executed. ARTICLE 26 – DURATION 26.1 This Agreement shall be in effect from January 1, 2018 2019 and shall remain in effect until December 31, 2018 2019 thereafter unless either party gives notice as may be required by State Statute of their desire to amend this Agreement. IN WITNESS WHEREOF, the parties hereto have set their signatures. CITY OF CHANHASSEN INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 ______________________________ __________________________________ Business Manager _______________________________ __________________________________ Business Representative __________________________________ Date: __________________________ Date:____________________________ 12 APPENDIX “A” January December 15, 2018 Salary Ranges Titles Minimum Midpoint Maximum Leads $ 29.40 99 $ 3637.75 49 $ 44.1044.98 Technicians, Mechanics, Heavy Equipment Operator $ 24.3024.79 $ 30.3730.98 $ 36.4537.18 Operators $ 22.0922.53 $ 27.6128.16 $ 33.1433.80 13 June 23, 2017 Chelsea Petersen Assistant City Manager City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Dear Ms. Petersen: This letter will confirm the agreement that the City of Chanhassen and IUOE Local 49 reached in conjunction with the negotiations of the collective bargaining agreement. In the event: 1. The City intends to hire a new employee in the bargaining unit above the applicable range minimum; and 2. The newly hired employee will be placed at a rate higher than an existing bargaining unit employee in the same classification, The City will notify the Union. The City will meet and confer with the Union if requested by the Union. Sincerely, Raymond Donohoe CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: May 28, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: RESOLUTION APPROVING THE 2019 LABOR AGREEMENT BETWEEN THE CITY OF CHANHASSEN AND LOCAL 49 INTERNATIONAL UNION OF OPERATING ENGINEERS WHEREAS, the 2019 Labor Agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers, is hereby approved by the City Council of Chanhassen, effective January 1, 2019 through December 31, 2019. NOW THEREFORE, BE IT RESOLVED that the Chanhassen City Council authorizes the Mayor and City Manager to sign the agreement. Passed and adopted by the City Council of the City of Chanhassen this 28th day of May, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Fire Department Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.1. Prepared By Don Johnson, Fire Chief File No: SUMMARY Monthly Fire Department Update ATTACHMENTS: Narrative Report May 2019 May 2019 Graphs and Tables TO: Todd Gerhardt, City Manager FROM: Don Johnson, Fire Chief DATE: May 28, 2019 SUBJ: Monthly Fire Department Update, May 2018 Fire Department Staffing Department staffing is at 43 of 45 paid on-call firefighters. One (1) firefighter is on military leave and one (1) firefighter is on medical leave. Both are expected to return to service in June. The 2018 hiring group that started in June of 2018 is completing their academy at the end of May. It will be nice to have these four start making calls and working duty crews. The 2019 rookies, hired in March, are close to completing the Basic Emergency Technician Course and will start Firefighter One at the beginning of August. Weekend duty crews consisting mostly of Saturdays went well in April and May. June will be full weekends from 8am to 4pm each day. Fire Department Response The fire department responded to 64 calls for service in April. This is the least amount of calls in a month dating back to December of 2017. The department is enjoying the reduced amount of calls. Significant calls for April included the following: • 34 Rescue/EMS calls with 1 motor vehicle accidents involving injuries. • (6) Fire-Related Responses: o (4) Building Fire Responses: A small garage fire on Mission Hills Way West (2) Mutual Aid Assists to Minnetonka (1) Mutual Aid Assist to Excelsio o (2) Minor cooking fires Todd Gerhardt Fire Department Update May 28, 2019 Page 2 Monthly Training Training that occurred since my last update: • Officer Meeting and Training on new software • Hazardous Materials Training combined with Victoria Fire • Live Burn Training at SCALE Training Facility • Cancer, Cardiac, and PTSD Awareness with MnFire • EMS Training Other Activities • I assisted Crown College with a mass casualty drill on May 2 as an evaluator of the Incident Command Process • Fire department volunteers assisted with World Vision 6K run/walk on Saturday, May 4. • Three of our female firefighters hosted a tour and education for a local Girl Scout troop on Saturday, May 11. The girl scouts were working towards a medical response badge. • The Annual Fire Department banquet was held on Saturday, May 18. Thanks to those able to attend this very important event. Firefighter Rob Frisbie was named Firefighter of the Year for 2018. • I will be assisting the Mdewakanton Fire Department with training on May 21, 22, and 23 as part of their Tactical Medic Program • I am assisting Victoria Fire Department with Fireground Incident Command Training on Saturday, May 25. Fire Marshal Council Update for April 2019 Spring construction season is well underway. Some of the highlights: • The Venue/Aldi project: Multiple weekly site inspections taking place. Most of those involving the fire sprinkler system. Also did several tests of our public safety radio communications on site to make sure there are no dead spots in the building for first responders. So far, so good. We also worked with Stevens Construction and Core Living Management Company on solutions to showing the property to the public during construction. We looked at several options that would keep the public safe and allow for showings. At this time we are still working on a plan that fits the needs of all parties involved. Aldi will begin construction soon. • Riley Crossing project: Also, multiple weekly site visits for inspections on the main building and accompanying townhomes. Almost all of the fire sprinkler system work has been completed and inspected for both sites. • Mattress Value: It was brought to our attention several fire, building, and city code violations were noted on site at this new business in town. Met with the owner who Todd Gerhardt Fire Department Update May 28, 2019 Page 3 agreed with our assessment of the issues and he has worked with a fire protection engineer to mitigate the fire code violations and remove some of the other problems to be able to meet city code. • Lifetime Fitness Corporate II: Several code meetings and reviews to work through some of their building plan issues that have arisen. Specifically the code applications to atriums and smoke evacuation systems. We are still actively working with them to come to a solution. • Paisley Park: Several event plan reviews and site inspections for events on site. • North Coop Restaurant: Several fire, sprinkler, kitchen suppression system, and fire alarm inspections and testing completed. Public Education • AmercInn: I met with the owners, management, and staff on site in the evening at their request. We discussed proper fire alarm and emergency response, basic fire safety issues, and other topics. Will be going back soon to complete fire extinguisher training for the staff and full fire inspection after their remodel has been completed. • Smartrac: At their request, I met with the emergency manager on site to discuss fire safety, incident response, emergency management on site, and other topics. • The Bernard Group: I was asked to instruct several on site Hands-Onl y CPR/AED/Choking training classes at two of their locations in the city. We also had a fire truck and crew attend their yearly Health Expo and speak the attendees about fire safety. I attended the annual State Fire Marshal’s Conference in Eagan. Extremely good training on several timely topics including Mobile Fueling Stations; Fire Code Violations in Businesses; and Legal Liability and Fire Inspections. Fire Investigations: We had a small garage fire at 534 Mission Hills Way West on April 30. Smoke detectors alerted the occupants and they were able to get out safely. Due to the large amount of combustible material in the garage, the units next door on both sides of the fire unit were also affected by smoke. The investigation is complete and the cause was determined to be accidental in nature, caused by careless disposal of smoking material. The larger concern is that the fire sprinkler head in the garage was determined to have been faulty and did not activate properly in the fire. After collecting the evidence, it was confirmed that these “Dry sprig” type heads are the kind that are recommended to be changed out every 10 years. The particular head in question had a date of 1994. I am working with the State Fire Marshal’s office to examine the sprinkler head and also to get word out to areas in our community that may have these types of heads, to have them checked. g:\fire dept\dj\council updates\2019\2019 05 28 council update.docx 0 20 40 60 80 100 120 140 Feb Mar Apr 2019 Calls by Month and Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 55 51 63 65 55 86 66 60 59 80 57 56 71 50 66 79 86 76 66 72 84 85 85 101 94 88 76 64 20 30 40 50 60 70 80 90 100 110 Chanhassen Fire Department Calls By Month Comparison 2017 2018 2019 Rescue & Emergency Medical Service 57% Alarm Calls 14% Good Intent Call 12% Hazardous Condition 8% Service Call 5% Fire 4% 2019 Calls for Service by % of Call Type 621 691 690 753 921 973 2014 2015 2016 2017 2018 2019 PROJECTED Calls for Service By Year CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Law Enforcement Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.2. Prepared By Lt. Lance Pearce, Carver County Sheriff's Office File No: SUMMARY Law Enforcement Update ATTACHMENTS: Memo April Activity Reports Activity Description by Class CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Race Equity Work in MN Local Governments PowerPoint Presentation by League of Minnesota Cities Section CORRESPONDENCE DISCUSSION Item No: L.1. Prepared By Todd Gerhardt, City Manager File No: ATTACHMENTS: Race Equity Work in MN Local Governments PowerPoint Presentation CITY COUNCIL STAFF REPORT Tuesday, May 28, 2019 Subject Review of Claims Paid 05282019 Section CORRESPONDENCE DISCUSSION Item No: L.2. Prepared By Greg Sticha, Finance Director File No: SUMMARY The following claims are submitted for review on May 28, 2019: Check Numbers Amounts 170768 – 170869 $519,045.88 ACH Payments $110,946.13 Total All Claims $629,992.01 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 5/17/2019 9:23 AM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount AARP AARP 05/09/2019 0.00 205.00170768 AARP AARP 05/09/2019 0.00 220.00170769 UB*01653 ALL AMERICAN TITLE CO INC 05/09/2019 0.00 15.71170770 ALLPET Allstate Peterbilt of South St Paul 05/09/2019 0.00 74,460.00170771 ALLSTR ALLSTREAM 05/09/2019 0.00 490.84170772 UB*01645 DOUGLAS & TERESA ANDERSON 05/09/2019 0.00 15.61170773 APAGRO APACHE GROUP 05/09/2019 0.00 1,481.48170774 ASPMIL ASPEN MILLS 05/09/2019 0.00 602.85170775 BluCro BCBSM, Inc.05/09/2019 0.00 92,294.53170776 BENPRO BENIEK PROPERTY SERVICES INC 05/09/2019 0.00 2,055.00170777 UB*01643 BURNET TITLE 05/09/2019 0.00 62.71170778 UB*01644 BURNET TITLE 05/09/2019 0.00 7.90170779 UB*01648 BURNET TITLE 05/09/2019 0.00 56.03170780 UB*01658 BURNET TITLE 05/09/2019 0.00 55.70170781 UB*01664 BURNET TITLE 05/09/2019 0.00 8.02170782 UB*01667 BURNET TITLE 05/09/2019 0.00 84.71170783 CarCouHi Carver County Historical Society 05/09/2019 0.00 55.00170784 CENENE CENTERPOINT ENERGY MINNEGASCO 05/09/2019 0.00 3,325.93170785 CenLin CenturyLink 05/09/2019 0.00 59.03170786 EmbMinn CENTURYLINK 05/09/2019 0.00 1,814.92170787 CHASKA CITY OF CHASKA 05/09/2019 0.00 645.12170788 CulBot Culligan Bottled Water 05/09/2019 0.00 95.78170789 UB*01665 DAVID & PENELPOE DONELSON 05/09/2019 0.00 131.55170790 UB*01656 JASON & DAWN DVORAK 05/09/2019 0.00 163.90170791 UB*01668 ECO REAL ESTATE HOLDINGS LLC 05/09/2019 0.00 85.08170792 UB*01649 EDINA REALTY TITLE 05/09/2019 0.00 23.89170793 UB*01660 EDINA REALTY TITLE 05/09/2019 0.00 8.02170794 EKHOPAUL PAUL EKHOLM 05/09/2019 0.00 230.12170795 EVERDAN Daniel Everson 05/09/2019 0.00 125.00170796 UB*01659 JERRY & LUANN FEHN 05/09/2019 0.00 44.82170797 HARTLIFE Hartford Life and Accident Insurance Company05/09/2019 0.00 1,056.31170798 HOOTHREA HOOPS AND THREADS LLC 05/09/2019 0.00 17.10170799 ICMART ICMA RETIREMENT AND TRUST-457 05/09/2019 0.00 1,466.67170800 INFSEN InfoSense Inc 05/09/2019 0.00 4,625.00170801 Loc49 IUOE Local #49 05/09/2019 0.00 700.00170802 JAGCOM Jaguar Communications Inc 05/09/2019 0.00 53.46170803 LANEQ1 Lano Equipment 05/09/2019 0.00 1,000.00170804 LawPro Lawson Products, Inc.05/09/2019 0.00 25.80170805 LECCON LECY BROS CONSTRUCTION INC 05/09/2019 0.00 72.94170806 MCKMED McKesson Medical-Surgical Inc 05/09/2019 0.00 116.00170807 METCO2 METROPOLITAN COUNCIL 05/09/2019 0.00 157,423.55170808 MILWIN Milbank Winwater Works 05/09/2019 0.00 3,879.28170809 UB*01654 MINNESOTA TITLE 05/09/2019 0.00 52.72170810 UB*01652 MINNETONKA TITLE 05/09/2019 0.00 40.92170811 MINVAL MINVALCO INC.05/09/2019 0.00 133.78170812 NCPERS MN NCPERS LIFE INSURANCE 05/09/2019 0.00 64.00170813 UB*01662 DANIEL C LODAHL, PERSONAL REPRESENTATIVE OF ESTATE OF AHMED M DOKMAK05/09/2019 0.00 47.54170814 Page 1AP Checks by Date - Summary by Check Number (5/17/2019 9:23 AM) Check No Check DateVendor NameVendor No Void Checks Check Amount UB*01646 MARJORIE PEARSON 05/09/2019 0.00 41.60170815 PerfPool Performance Pool & Spa 05/09/2019 0.00 213.24170816 UB*01666 ARIANNA PRUNTY 05/09/2019 0.00 55.21170817 pusped Push Pedal Pull 05/09/2019 0.00 78.00170818 QUAFIR Quality First Janitorial & Maintenance Inc 05/09/2019 0.00 400.00170819 UB*01657 MEGAN RASMUSSEN 05/09/2019 0.00 6.65170820 UB*01663 RESULTS TITLE 05/09/2019 0.00 46.87170821 Senja Senja Inc 05/09/2019 0.00 114.40170822 SHOTRU SHOREWOOD TRUE VALUE 05/09/2019 0.00 13.37170823 SHRNGO Shred-N-Go Inc 05/09/2019 0.00 725.00170824 SpeScr Spectrum Screen Printing Inc 05/09/2019 0.00 254.18170825 TayEle Taylor Electric Company, LLC 05/09/2019 0.00 2,870.00170826 TFOFIN TFORCE FINAL MILE 05/09/2019 0.00 62.94170827 THERME Thermech 05/09/2019 0.00 370.00170828 UB*01647 TITLE SMART INC 05/09/2019 0.00 5.33170829 UB*01651 TITLE SMART INC 05/09/2019 0.00 5.32170830 UB*01650 TRADEMARK TITLE SERVICES INC 05/09/2019 0.00 10.37170831 UB*01669 TRADEMARK TITLE SERVICES INC 05/09/2019 0.00 141.73170832 WastMana Waste Management of Minnesota, Inc 05/09/2019 0.00 971.88170833 UB*01655 WATERMARK TITLE AGENCY 05/09/2019 0.00 303.10170834 UB*01661 WATERMARK TITLE AGENCY 05/09/2019 0.00 44.21170835 WILNUR WILSON'S NURSERY INC 05/09/2019 0.00 3,475.50170836 AANEKATE KATE AANENSON 05/15/2019 0.00 480.44170837 AdamPatr Patricia Adams 05/15/2019 0.00 11.00170838 ADVQUA Advanced Quality Drain Cleaning 05/15/2019 0.00 195.00170839 ASPMIL ASPEN MILLS 05/15/2019 0.00 7.00170840 BCATRA BCA 05/15/2019 0.00 285.00170841 BENPRO BENIEK PROPERTY SERVICES INC 05/15/2019 0.00 9,450.00170842 BORSTA BORDER STATES ELECTRIC SUPPLY 05/15/2019 0.00 125.10170843 CARTANDR Andrea Carty 05/15/2019 0.00 3,850.00170844 CenLin CenturyLink 05/15/2019 0.00 64.00170845 COLELE Collins Electrical Construction Co 05/15/2019 0.00 577.30170846 CUTABO CUT ABOVE INC 05/15/2019 0.00 700.00170847 DELTOO DELEGARD TOOL COMPANY 05/15/2019 0.00 74.19170848 FACMOT FACTORY MOTOR PARTS COMPANY 05/15/2019 0.00 766.00170849 FERRSTEV Steve Ferraro 05/15/2019 0.00 114.84170850 FLOTOT FLOYD TOTAL SECURITY 05/15/2019 0.00 191.50170851 GOGYMN Go Gymnastics 05/15/2019 0.00 1,232.00170852 GYMWOR GYM WORKS INC 05/15/2019 0.00 2,615.00170853 HOOTHREA HOOPS AND THREADS LLC 05/15/2019 0.00 25.65170854 JUNKIN Junk King 05/15/2019 0.00 378.00170855 KENGRA KENNEDY & GRAVEN, CHARTERED 05/15/2019 0.00 1,650.00170856 MAKMOV Make The Move Training 05/15/2019 0.00 700.00170857 MASAA MASAA 05/15/2019 0.00 125.00170858 MinuPre Minuteman Press 05/15/2019 0.00 32.00170859 NORASP NORTHWEST ASPHALT INC 05/15/2019 0.00 131,090.12170860 OLSOCHR Chris Olson 05/15/2019 0.00 800.00170861 POST POSTMASTER 05/15/2019 0.00 235.00170862 SelRoo Sela Roofing & Remodeling 05/15/2019 0.00 35.00170863 Senja Senja Inc 05/15/2019 0.00 128.00170864 SHEWIL SHERWIN WILLIAMS 05/15/2019 0.00 992.67170865 SIGNSO SIGNSOURCE 05/15/2019 0.00 330.54170866 SouRen Southwest Rental & Sales 05/15/2019 0.00 396.26170867 SOUSUB Southwest Suburban Publishing 05/15/2019 0.00 1,418.55170868 TOMAFARA Fara Toma 05/15/2019 0.00 62.50170869 Page 2AP Checks by Date - Summary by Check Number (5/17/2019 9:23 AM) Check No Check DateVendor NameVendor No Void Checks Check Amount Report Total (102 checks): 519,045.88 0.00 Page 3AP Checks by Date - Summary by Check Number (5/17/2019 9:23 AM) Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 5/17/2019 9:26 AM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH ANCTEC ANCOM COMMUNICATIONS 05/09/2019 0.00 2,018.00 ACH BATPLU BATTERIES PLUS 05/09/2019 0.00 25.90 ACH carcou Carver County 05/09/2019 0.00 10,943.00 ACH CCPNIM CCP NI MASTER TENANT 4 LLC 05/09/2019 0.00 3,994.79 ACH CHOICE Choice, Inc. 05/09/2019 0.00 190.94 ACH PedrChri Christine Lea Pedretti 05/09/2019 0.00 598.00 ACH CRYINF Crystal Infosystems LLC 05/09/2019 0.00 411.64 ACH DAMFAR DAMON FARBER ASSOCIATES 05/09/2019 0.00 1,001.90 ACH FASCOM FASTENAL COMPANY 05/09/2019 0.00 104.16 ACH FergEnte Ferguson Waterworks #2516 05/09/2019 0.00 1,440.82 ACH GOPSTA GOPHER STATE ONE-CALL INC 05/09/2019 0.00 513.00 ACH HANTHO HANSEN THORP PELLINEN OLSON 05/09/2019 0.00 4,305.76 ACH HAWCHE HAWKINS CHEMICAL 05/09/2019 0.00 5,125.87 ACH INDLAN Indoor Landscapes Inc 05/09/2019 0.00 187.00 ACH InnOff Innovative Office Solutions LLC 05/09/2019 0.00 79.42 ACH KATFUE KATH FUEL OIL SERVICE 05/09/2019 0.00 1,800.00 ACH KIDPLU Kidd Plumbing Inc 05/09/2019 0.00 275.00 ACH MACEQU MACQUEEN EQUIPMENT 05/09/2019 0.00 1,876.50 ACH MERACE MERLINS ACE HARDWARE 05/09/2019 0.00 1,673.17 ACH METCO Metropolitan Council, Env Svcs 05/09/2019 0.00 29,521.80 ACH MINGER MINGER CONSTRUCTION 05/09/2019 0.00 50.00 ACH MNLABO MN DEPT OF LABOR AND INDUSTRY 05/09/2019 0.00 3,634.71 ACH MVEC MN VALLEY ELECTRIC COOP 05/09/2019 0.00 6,260.61 ACH MUSTOG MUSIC TOGETHER LAKESIDE 05/09/2019 0.00 1,028.00 ACH NAPA NAPA AUTO & TRUCK PARTS 05/09/2019 0.00 180.13 ACH OREAUT O'Reilly Automotive Inc 05/09/2019 0.00 57.23 ACH PARCON PARROTT CONTRACTING INC 05/09/2019 0.00 2,750.00 ACH UNIWAY UNITED WAY 05/09/2019 0.00 29.40 ACH VERIZO VERIZON WIRELESS 05/09/2019 0.00 4,905.80 ACH ADAPES ADAM'S PEST CONTROL INC 05/15/2019 0.00 125.00 ACH ALEAIR ALEX AIR APPARATUS INC 05/15/2019 0.00 140.00 ACH CAMKNU CAMPBELL KNUTSON 05/15/2019 0.00 14,341.20 ACH carcou Carver County 05/15/2019 0.00 650.00 ACH ENGWAT Engel Water Testing Inc 05/15/2019 0.00 520.00 ACH FASCOM FASTENAL COMPANY 05/15/2019 0.00 9.09 ACH InnOff Innovative Office Solutions LLC 05/15/2019 0.00 337.43 ACH JOHSUP JOHNSTONE SUPPLY 05/15/2019 0.00 270.22 ACH AlHiJuli Juli Al-Hilwani 05/15/2019 0.00 431.25 ACH MACEQU MACQUEEN EQUIPMENT 05/15/2019 0.00 1,588.82 ACH Marco Marco Inc 05/15/2019 0.00 3,306.16 ACH MVEC MN VALLEY ELECTRIC COOP 05/15/2019 0.00 175.60 ACH NAPA NAPA AUTO & TRUCK PARTS 05/15/2019 0.00 88.86 ACH PINKRAY RAY PINK 05/15/2019 0.00 650.00 ACH SPRPCS SPRINT PCS 05/15/2019 0.00 103.44 ACH SPSSLP SPS Companies Inc 05/15/2019 0.00 20.05 Page 1 of 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH STAPRO Stavros Properties 05/15/2019 0.00 353.10 ACH WAYTEK WAYTEK INC 05/15/2019 0.00 81.52 ACH WMMUE WM MUELLER & SONS INC 05/15/2019 0.00 684.25 ACH XCEL XCEL ENERGY INC 05/15/2019 0.00 2,087.59 Report Total: 0.00 110,946.13 Page 2 of 2 Accounts Payable Check Detail-Checks User: dwashburn Printed: 05/17/2019 - 9:26 AM Name Check D Account Description Amount AANENSON KATE 05/15/2019 101-1420-4370Mileage and Plane ticket to SF National Planning Conference 480.44 AANENSON KATE 480.44 AARP 05/09/2019 101-1560-4300Driver Safety - 4 hr refresher course 205.00 AARP 05/09/2019 101-1560-4300Driver Safety - 8 hr course 220.00 AARP 425.00 Adams Patricia 05/15/2019 101-1560-3637Refund - Dr. Norman Borlaug: A Man Who Fed a Billion People 11.00 Adams Patricia 11.00 Advanced Quality Drain Cleaning 05/15/2019 101-1550-4300Cabled toilets 195.00 Advanced Quality Drain Cleaning 195.00 ALL AMERICAN TITLE CO INC 05/09/2019 701-0000-2020Refund Check 7.73 ALL AMERICAN TITLE CO INC 05/09/2019 700-0000-2020Refund Check 5.49 ALL AMERICAN TITLE CO INC 05/09/2019 720-0000-2020Refund Check 2.20 ALL AMERICAN TITLE CO INC 05/09/2019 700-0000-2020Refund Check 0.29 ALL AMERICAN TITLE CO INC 15.71 Allstate Peterbilt of South St Paul 05/09/2019 400-0000-4704Peterbilt 220 Cab & Chassis 74,460.00 Allstate Peterbilt of South St Paul 74,460.00 ALLSTREAM 05/09/2019 101-1160-4300Phone system maintenance 6/18/19-7/17/19 490.84 ALLSTREAM 490.84 ANDERSON DOUGLAS & TERESA 05/09/2019 700-0000-2020Refund Check 3.68 ANDERSON DOUGLAS & TERESA 05/09/2019 701-0000-2020Refund Check 7.66 ANDERSON DOUGLAS & TERESA 05/09/2019 720-0000-2020Refund Check 3.64 ANDERSON DOUGLAS & TERESA 05/09/2019 700-0000-2020Refund Check 0.63 ANDERSON DOUGLAS & TERESA 15.61 APACHE GROUP 05/09/2019 101-1170-4150Toilet paper, Paper Towels, Compostable Liners 1,481.48 APACHE GROUP 1,481.48 ASPEN MILLS 05/09/2019 101-1220-4240(200) Custom Fire Patch 536.00 ASPEN MILLS 05/09/2019 101-1220-4240Chanhassen Fire Custom Badge - Firefighter #178 66.85 ASPEN MILLS 05/15/2019 101-1220-4240Tie Black Clip 7.00 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 1 of 10 Name Check D Account Description Amount ASPEN MILLS 609.85 BCA 05/15/2019 101-1120-4300Background Investigation 285.00 BCA 285.00 BCBSM, Inc.05/09/2019 101-0000-2012June - Family 43,898.95 BCBSM, Inc.05/09/2019 700-0000-2012June - Family 7,045.75 BCBSM, Inc.05/09/2019 701-0000-2012June - Family 5,156.81 BCBSM, Inc.05/09/2019 720-0000-2012June - Family 8,122.45 BCBSM, Inc.05/09/2019 101-0000-2012June - Single 21,087.10 BCBSM, Inc.05/09/2019 210-0000-2012June - Single 944.76 BCBSM, Inc.05/09/2019 700-0000-2012June - Single 3,306.68 BCBSM, Inc.05/09/2019 701-0000-2012June - Single 2,550.85 BCBSM, Inc.05/09/2019 720-0000-2012June - Single 75.58 BCBSM, Inc.05/09/2019 101-1220-4483June - Firefighter EAP 105.60 BCBSM, Inc. 92,294.53 BENIEK PROPERTY SERVICES INC 05/15/2019 101-1550-4300Snowplowing - 4/10, 4/11 930.00 BENIEK PROPERTY SERVICES INC 05/15/2019 101-1550-4300Snowplowing - 3/16 8,520.00 BENIEK PROPERTY SERVICES INC 05/09/2019 101-1550-43004/24/19 Spring Clean up services, 4/25/19 Mulch roundabouts 2,055.00 BENIEK PROPERTY SERVICES INC 11,505.00 BORDER STATES ELECTRIC SUPPLY 05/15/2019 101-1370-4510Fuses 125.10 BORDER STATES ELECTRIC SUPPLY 125.10 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 12.27 BURNET TITLE 05/09/2019 701-0000-2020Refund Check 31.26 BURNET TITLE 05/09/2019 720-0000-2020Refund Check 16.92 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 2.26 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 3.46 BURNET TITLE 05/09/2019 701-0000-2020Refund Check 3.33 BURNET TITLE 05/09/2019 720-0000-2020Refund Check 0.98 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 0.13 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 21.43 BURNET TITLE 05/09/2019 701-0000-2020Refund Check 30.90 BURNET TITLE 05/09/2019 720-0000-2020Refund Check 3.26 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 0.44 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 15.29 BURNET TITLE 05/09/2019 701-0000-2020Refund Check 32.53 BURNET TITLE 05/09/2019 720-0000-2020Refund Check 6.96 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 0.92 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 4.43 BURNET TITLE 05/09/2019 701-0000-2020Refund Check 1.47 BURNET TITLE 05/09/2019 720-0000-2020Refund Check 1.87 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 0.25 BURNET TITLE 05/09/2019 720-0000-2020Refund Check 10.55 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 1.40 BURNET TITLE 05/09/2019 700-0000-2020Refund Check 25.88 BURNET TITLE 05/09/2019 701-0000-2020Refund Check 46.88 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 2 of 10 Name Check D Account Description Amount BURNET TITLE 275.07 Carty Andrea 05/15/2019 605-0000-4300relocation - 675 Lakota Lane 3,850.00 Carty Andrea 3,850.00 Carver County Historical Society 05/09/2019 101-1560-4360Membership 55.00 Carver County Historical Society 55.00 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 101-1370-4320monthly charges 675.22 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 700-0000-4320monthly charges 84.40 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 701-0000-4320monthly charges 84.40 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 101-1600-4320monthly charges 15.00 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 701-0000-4320monthly charges 17.36 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 700-7043-4320monthly charges 907.23 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 700-7019-4320monthly charges 243.30 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 101-1550-4320monthly charges 168.35 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 101-1190-4320monthly charges 579.28 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 700-0000-4320monthly charges 31.57 CENTERPOINT ENERGY MINNEGASCO 05/09/2019 101-1170-4320monthly charges 519.82 CENTERPOINT ENERGY MINNEGASCO 3,325.93 CenturyLink 05/15/2019 700-0000-4310monthly service 32.00 CenturyLink 05/15/2019 701-0000-4310monthly service 32.00 CenturyLink 05/09/2019 700-7043-4310monthly service - 4/13/19-5/12/19 59.03 CENTURYLINK 05/09/2019 101-1170-4310phone charges 4/21-5/20 820.07 CENTURYLINK 05/09/2019 700-0000-4310phone charges 4/21-5/20 6.36 CENTURYLINK 05/09/2019 701-0000-4310phone charges 4/21-5/20 6.36 CENTURYLINK 05/09/2019 101-1550-4310phone charges 4/21-5/20 30.04 CENTURYLINK 05/09/2019 101-1350-4310phone charges 4/21-5/20 30.04 CENTURYLINK 05/09/2019 101-1220-4310phone charges 4/21-5/20 33.04 CENTURYLINK 05/09/2019 101-1370-4310phone charges 4/21-5/20 50.88 CENTURYLINK 05/09/2019 101-1160-4320phone charges 4/21-5/20 125.00 CENTURYLINK 05/09/2019 101-1190-4310phone charges 4/21-5/20 127.20 CENTURYLINK 05/09/2019 101-1540-4310phone charges 4/21-5/20 95.40 CENTURYLINK 05/09/2019 700-0000-4310phone charges 4/21-5/20 15.13 CENTURYLINK 05/09/2019 700-7019-4310phone charges 4/21-5/20 210.27 CENTURYLINK 05/09/2019 701-0000-4310phone charges 4/21-5/20 15.13 CENTURYLINK 05/09/2019 101-1160-4320phone charges 4/21-5/20 250.00 CENTURYLINK 1,937.95 CITY OF CHASKA 05/09/2019 101-1560-4300Old Log Theatre - 4/17/19 Lunch, Transportation, Tour 645.12 CITY OF CHASKA 645.12 Collins Electrical Construction Co 05/15/2019 101-1370-4510Re-piped and pulled new wire to the MAU unit 577.30 Collins Electrical Construction Co 577.30 Culligan Bottled Water 05/09/2019 101-1220-4300bottled water equipment rental fee/water 95.78 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 3 of 10 Name Check D Account Description Amount Culligan Bottled Water 95.78 CUT ABOVE INC 05/15/2019 101-1550-4300Minnewashta Park - Remove 2 trees (Elm, Spruce) 700.00 CUT ABOVE INC 700.00 DELEGARD TOOL COMPANY 05/15/2019 700-0000-426025PC Screw Ext Drill set 35.97 DELEGARD TOOL COMPANY 05/15/2019 101-1550-426025PC Screw Ext Drill set 38.22 DELEGARD TOOL COMPANY 74.19 DONELSON DAVID & PENELPOE 05/09/2019 700-0000-2020Refund Check 44.24 DONELSON DAVID & PENELPOE 05/09/2019 701-0000-2020Refund Check 67.87 DONELSON DAVID & PENELPOE 05/09/2019 720-0000-2020Refund Check 17.15 DONELSON DAVID & PENELPOE 05/09/2019 700-0000-2020Refund Check 2.29 DONELSON DAVID & PENELPOE 131.55 DVORAK JASON & DAWN 05/09/2019 720-0000-2020Refund Check 17.55 DVORAK JASON & DAWN 05/09/2019 700-0000-2020Refund Check 2.34 DVORAK JASON & DAWN 05/09/2019 700-0000-2020Refund Check 52.46 DVORAK JASON & DAWN 05/09/2019 701-0000-2020Refund Check 91.55 DVORAK JASON & DAWN 163.90 ECO REAL ESTATE HOLDINGS LLC 05/09/2019 700-0000-2020Refund Check 26.67 ECO REAL ESTATE HOLDINGS LLC 05/09/2019 701-0000-2020Refund Check 42.96 ECO REAL ESTATE HOLDINGS LLC 05/09/2019 720-0000-2020Refund Check 13.63 ECO REAL ESTATE HOLDINGS LLC 05/09/2019 700-0000-2020Refund Check 1.82 ECO REAL ESTATE HOLDINGS LLC 85.08 EDINA REALTY TITLE 05/09/2019 700-0000-2020Refund Check 0.56 EDINA REALTY TITLE 05/09/2019 700-0000-2020Refund Check 7.43 EDINA REALTY TITLE 05/09/2019 701-0000-2020Refund Check 11.73 EDINA REALTY TITLE 05/09/2019 720-0000-2020Refund Check 4.17 EDINA REALTY TITLE 05/09/2019 720-0000-2020Refund Check 3.33 EDINA REALTY TITLE 05/09/2019 700-0000-2020Refund Check 0.45 EDINA REALTY TITLE 05/09/2019 700-0000-2020Refund Check 2.77 EDINA REALTY TITLE 05/09/2019 701-0000-2020Refund Check 1.47 EDINA REALTY TITLE 31.91 EKHOLM PAUL 05/09/2019 101-1250-43702019 Spring seminar on decks, porches and radon, mileage 30.13 EKHOLM PAUL 05/09/2019 101-1250-4240Safety toe work boots 199.99 EKHOLM PAUL 230.12 Everson Daniel 05/09/2019 101-1560-43005/3/19 A MN Travalog w/Dan and Kory 125.00 Everson Daniel 125.00 FACTORY MOTOR PARTS COMPANY 05/15/2019 101-1550-4140misc parts/supplies 270.79 FACTORY MOTOR PARTS COMPANY 05/15/2019 101-1550-4120misc parts/supplies 83.82 FACTORY MOTOR PARTS COMPANY 05/15/2019 101-1320-4120misc parts/supplies 47.68 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 4 of 10 Name Check D Account Description Amount FACTORY MOTOR PARTS COMPANY 05/15/2019 101-1550-4120misc parts/supplies 47.68 FACTORY MOTOR PARTS COMPANY 05/15/2019 701-0000-4120misc parts/supplies 47.68 FACTORY MOTOR PARTS COMPANY 05/15/2019 700-0000-4120misc parts/supplies 268.35 FACTORY MOTOR PARTS COMPANY 766.00 FEHN JERRY & LUANN 05/09/2019 700-0000-2020Refund Check 14.09 FEHN JERRY & LUANN 05/09/2019 701-0000-2020Refund Check 24.33 FEHN JERRY & LUANN 05/09/2019 720-0000-2020Refund Check 5.50 FEHN JERRY & LUANN 05/09/2019 700-0000-2020Refund Check 0.90 FEHN JERRY & LUANN 44.82 Ferraro Steve 05/15/2019 101-1310-4370Mileage to Training 114.84 Ferraro Steve 114.84 FLOYD TOTAL SECURITY 05/15/2019 101-1170-4510Install one latch guard South East exterior door 191.50 FLOYD TOTAL SECURITY 191.50 Go Gymnastics 05/15/2019 101-1537-4300gymnastics class 4/13/19-5/11/19 987.00 Go Gymnastics 05/15/2019 101-1538-4300gymnastics class 4/13/19-5/11/19 245.00 Go Gymnastics 1,232.00 GYM WORKS INC 05/15/2019 101-1530-4530Walking Belt, Bike Pedal Set, Roller Pads, Treadmill Deck 2,615.00 GYM WORKS INC 2,615.00 Hartford Life and Accident Insurance Company 05/09/2019 101-1530-4040May - LTD 14.61 Hartford Life and Accident Insurance Company 05/09/2019 101-1560-4040May - LTD 11.99 Hartford Life and Accident Insurance Company 05/09/2019 101-1600-4040May - LTD 25.34 Hartford Life and Accident Insurance Company 05/09/2019 101-1700-4040May - LTD 2.82 Hartford Life and Accident Insurance Company 05/09/2019 101-1550-4040May - LTD 83.21 Hartford Life and Accident Insurance Company 05/09/2019 101-1420-4040May - LTD 80.50 Hartford Life and Accident Insurance Company 05/09/2019 101-1430-4040May - LTD 4.81 Hartford Life and Accident Insurance Company 05/09/2019 210-0000-4040May - LTD 18.60 Hartford Life and Accident Insurance Company 05/09/2019 720-7201-4040May - LTD 5.68 Hartford Life and Accident Insurance Company 05/09/2019 720-7202-4040May - LTD 5.68 Hartford Life and Accident Insurance Company 05/09/2019 101-1170-4040May - LTD 12.61 Hartford Life and Accident Insurance Company 05/09/2019 101-1220-4040May - LTD 43.14 Hartford Life and Accident Insurance Company 05/09/2019 701-0000-4040May - LTD 75.88 Hartford Life and Accident Insurance Company 05/09/2019 700-0000-4040May - LTD 101.70 Hartford Life and Accident Insurance Company 05/09/2019 720-0000-4040May - LTD 38.86 Hartford Life and Accident Insurance Company 05/09/2019 101-1120-4040May - LTD 72.10 Hartford Life and Accident Insurance Company 05/09/2019 101-1130-4040May - LTD 49.27 Hartford Life and Accident Insurance Company 05/09/2019 101-1160-4040May - LTD 26.39 Hartford Life and Accident Insurance Company 05/09/2019 101-1250-4040May - LTD 105.51 Hartford Life and Accident Insurance Company 05/09/2019 101-1310-4040May - LTD 64.17 Hartford Life and Accident Insurance Company 05/09/2019 101-1320-4040May - LTD 131.89 Hartford Life and Accident Insurance Company 05/09/2019 101-1370-4040May - LTD 45.59 Hartford Life and Accident Insurance Company 05/09/2019 101-1520-4040May - LTD 35.96 Hartford Life and Accident Insurance Company 1,056.31 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 5 of 10 Name Check D Account Description Amount HOOPS AND THREADS LLC 05/15/2019 700-0000-4240City of Chanhassen Utilities logo 4.28 HOOPS AND THREADS LLC 05/15/2019 701-0000-4240City of Chanhassen Utilities logo 4.27 HOOPS AND THREADS LLC 05/15/2019 701-0000-4240City of Chanhassen Utilities logo 8.55 HOOPS AND THREADS LLC 05/15/2019 700-0000-4240City of Chanhassen Utilities logo 8.55 HOOPS AND THREADS LLC 05/09/2019 101-1320-4240City of Chanhassen Engineering Dept on jacket & vest 17.10 HOOPS AND THREADS LLC 42.75 ICMA RETIREMENT AND TRUST-457 05/09/2019 101-0000-20095/10/2019 ID #304303 1,135.42 ICMA RETIREMENT AND TRUST-457 05/09/2019 210-0000-20095/10/2019 ID #304303 25.00 ICMA RETIREMENT AND TRUST-457 05/09/2019 700-0000-20095/10/2019 ID #304303 152.51 ICMA RETIREMENT AND TRUST-457 05/09/2019 701-0000-20095/10/2019 ID #304303 152.49 ICMA RETIREMENT AND TRUST-457 05/09/2019 720-0000-20095/10/2019 ID #304303 1.25 ICMA RETIREMENT AND TRUST-457 1,466.67 InfoSense Inc 05/09/2019 701-0000-4551Short Term Lease - 5/13/19 to 6/13/19 , Shipping 4,625.00 InfoSense Inc 4,625.00 IUOE Local #49 05/09/2019 101-0000-2004PR Batch 00410.05.2019 Local 49 dues 447.99 IUOE Local #49 05/09/2019 700-0000-2004PR Batch 00410.05.2019 Local 49 dues 233.26 IUOE Local #49 05/09/2019 701-0000-2004PR Batch 00410.05.2019 Local 49 dues 18.75 IUOE Local #49 700.00 Jaguar Communications Inc 05/09/2019 700-7043-4310monthly charges 53.46 Jaguar Communications Inc 53.46 Junk King 05/15/2019 101-1220-43001/3 load for Chanhassen Fire on northside of building 378.00 Junk King 378.00 KENNEDY & GRAVEN, CHARTERED 05/15/2019 605-6501-4300Acquisition of Right of Way for C.R. 101 - svc through 3/31/19 1,650.00 KENNEDY & GRAVEN, CHARTERED 1,650.00 Lano Equipment 05/09/2019 400-0000-4705Replace mower Toro 74930 to Toro ZMaster 5000 1,000.00 Lano Equipment 1,000.00 Lawson Products, Inc.05/09/2019 101-1370-4260Mini Cut-Off Wheel, 3" Dia 25.80 Lawson Products, Inc. 25.80 LECY BROS CONSTRUCTION INC 05/09/2019 101-0000-2033Refund overpayment on permit# 2019-00895 72.94 LECY BROS CONSTRUCTION INC 72.94 Make The Move Training 05/15/2019 101-1220-43708/13/18 - Ropes & Knots and Ladders 700.00 Make The Move Training 700.00 MASAA 05/15/2019 101-1560-43005/9/19 Concert - Donation 125.00 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 6 of 10 Name Check D Account Description Amount MASAA 125.00 McKesson Medical-Surgical Inc 05/09/2019 101-1220-4130Pulse Oximeter 116.00 McKesson Medical-Surgical Inc 116.00 METROPOLITAN COUNCIL 05/09/2019 701-0000-4509Waste Water Services - June 2019 157,423.55 METROPOLITAN COUNCIL 157,423.55 Milbank Winwater Works 05/09/2019 700-0000-4250Ultrasonic Wire 3,879.28 Milbank Winwater Works 3,879.28 MINNESOTA TITLE 05/09/2019 700-0000-2020Refund Check 16.83 MINNESOTA TITLE 05/09/2019 701-0000-2020Refund Check 29.12 MINNESOTA TITLE 05/09/2019 720-0000-2020Refund Check 5.97 MINNESOTA TITLE 05/09/2019 700-0000-2020Refund Check 0.80 MINNESOTA TITLE 52.72 MINNETONKA TITLE 05/09/2019 700-0000-2020Refund Check 10.86 MINNETONKA TITLE 05/09/2019 701-0000-2020Refund Check 25.81 MINNETONKA TITLE 05/09/2019 720-0000-2020Refund Check 3.75 MINNETONKA TITLE 05/09/2019 700-0000-2020Refund Check 0.50 MINNETONKA TITLE 40.92 Minuteman Press 05/15/2019 101-1170-4110 Business cards - Jason Wedel, Renae Clark 32.00 Minuteman Press 32.00 MINVALCO INC.05/09/2019 101-1190-4530Packing seals for 3-way valves 133.78 MINVALCO INC. 133.78 MN NCPERS LIFE INSURANCE 05/09/2019 101-0000-2011PR Batch 00410.05.2019 NCPERS-Life Insurance 44.01 MN NCPERS LIFE INSURANCE 05/09/2019 700-0000-2011PR Batch 00410.05.2019 NCPERS-Life Insurance 9.59 MN NCPERS LIFE INSURANCE 05/09/2019 701-0000-2011PR Batch 00410.05.2019 NCPERS-Life Insurance 9.61 MN NCPERS LIFE INSURANCE 05/09/2019 720-0000-2011PR Batch 00410.05.2019 NCPERS-Life Insurance 0.79 MN NCPERS LIFE INSURANCE 64.00 NORTHWEST ASPHALT INC 05/15/2019 601-6038-4751Orchard Lane Area Street Recon 131,090.12 NORTHWEST ASPHALT INC 131,090.12 OF ESTATE OF AHMED M DOKMAK DANIEL C LODAHL, PERSONAL REPRESENTATIVE05/09/2019 700-0000-2020Refund Check 10.46 OF ESTATE OF AHMED M DOKMAK DANIEL C LODAHL, PERSONAL REPRESENTATIVE05/09/2019 701-0000-2020Refund Check 24.15 OF ESTATE OF AHMED M DOKMAK DANIEL C LODAHL, PERSONAL REPRESENTATIVE05/09/2019 720-0000-2020Refund Check 11.41 OF ESTATE OF AHMED M DOKMAK DANIEL C LODAHL, PERSONAL REPRESENTATIVE05/09/2019 700-0000-2020Refund Check 1.52 OF ESTATE OF AHMED M DOKMAK DANIEL C LODAHL, PERSONAL REPRESENTATIVE 47.54 Olson Chris 05/15/2019 101-1620-4300Concert Series - Memories of Elvis deposit 800.00 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 7 of 10 Name Check D Account Description Amount Olson Chris 800.00 PEARSON MARJORIE 05/09/2019 701-0000-2020Refund Check 24.90 PEARSON MARJORIE 05/09/2019 720-0000-2020Refund Check 1.43 PEARSON MARJORIE 05/09/2019 700-0000-2020Refund Check 0.73 PEARSON MARJORIE 05/09/2019 700-0000-2020Refund Check 14.54 PEARSON MARJORIE 41.60 Performance Pool & Spa 05/09/2019 101-1250-3301Refund partial permit fee for permit# 2017-00332 213.24 Performance Pool & Spa 213.24 POSTMASTER 05/15/2019 101-1120-4330USPS Marketing mail permit #14 235.00 POSTMASTER 235.00 PRUNTY ARIANNA 05/09/2019 700-0000-2020Refund Check 16.72 PRUNTY ARIANNA 05/09/2019 701-0000-2020Refund Check 26.56 PRUNTY ARIANNA 05/09/2019 720-0000-2020Refund Check 10.53 PRUNTY ARIANNA 05/09/2019 700-0000-2020Refund Check 1.40 PRUNTY ARIANNA 55.21 Push Pedal Pull 05/09/2019 101-1530-4120Batteries for bikes 78.00 Push Pedal Pull 78.00 Quality First Janitorial & Maintenance Inc 05/09/2019 101-1370-4350April 2019 general cleaning 320.00 Quality First Janitorial & Maintenance Inc 05/09/2019 700-0000-4350April 2019 general cleaning 40.00 Quality First Janitorial & Maintenance Inc 05/09/2019 701-0000-4350April 2019 general cleaning 40.00 Quality First Janitorial & Maintenance Inc 400.00 RASMUSSEN MEGAN 05/09/2019 700-0000-2020Refund Check 1.86 RASMUSSEN MEGAN 05/09/2019 701-0000-2020Refund Check 3.12 RASMUSSEN MEGAN 05/09/2019 720-0000-2020Refund Check 1.47 RASMUSSEN MEGAN 05/09/2019 700-0000-2020Refund Check 0.20 RASMUSSEN MEGAN 6.65 RESULTS TITLE 05/09/2019 700-0000-2020Refund Check 14.87 RESULTS TITLE 05/09/2019 701-0000-2020Refund Check 25.18 RESULTS TITLE 05/09/2019 720-0000-2020Refund Check 6.02 RESULTS TITLE 05/09/2019 700-0000-2020Refund Check 0.80 RESULTS TITLE 46.87 Sela Roofing & Remodeling 05/15/2019 101-0000-2033Refund overpayment on permit# 2019-00972 35.00 Sela Roofing & Remodeling 35.00 Senja Inc 05/09/2019 101-1539-4300Tai Chi instruction 114.40 Senja Inc 05/15/2019 101-1539-4300Tai Chi instruction 128.00 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 8 of 10 Name Check D Account Description Amount Senja Inc 242.40 SHERWIN WILLIAMS 05/15/2019 701-0000-4150Paint 570.00 SHERWIN WILLIAMS 05/15/2019 701-0000-4150Supplies 422.67 SHERWIN WILLIAMS 992.67 SHOREWOOD TRUE VALUE 05/09/2019 101-1190-4510Anchors 1.39 SHOREWOOD TRUE VALUE 05/09/2019 101-1170-45109V Batteries 11.98 SHOREWOOD TRUE VALUE 13.37 Shred-N-Go Inc 05/09/2019 720-7201-4300Paper shredding event 725.00 Shred-N-Go Inc 725.00 SIGNSOURCE 05/15/2019 101-1220-4140Rescue 21 Truck Graphics - Remove/Install 330.54 SIGNSOURCE 330.54 Southwest Rental & Sales 05/15/2019 101-1320-4410Pressure Washer rental - 3/19 to 3/20 396.26 Southwest Rental & Sales 396.26 Southwest Suburban Publishing 05/15/2019 101-1110-4340 printing/advertising 62.61 Southwest Suburban Publishing 05/15/2019 101-1410-4340printing/advertising 32.95 Southwest Suburban Publishing 05/15/2019 101-1612-4340printing/advertising 263.20 Southwest Suburban Publishing 05/15/2019 601-6039-4340printing/advertising 270.19 Southwest Suburban Publishing 05/15/2019 720-7201-4340printing/advertising 526.40 Southwest Suburban Publishing 05/15/2019 720-7202-4130printing/advertising 263.20 Southwest Suburban Publishing 1,418.55 Spectrum Screen Printing Inc 05/09/2019 720-7201-4300Env. Community T-shirts 254.18 Spectrum Screen Printing Inc 254.18 Taylor Electric Company, LLC 05/09/2019 101-1350-4565Repair and pull new wire - damaged by contractor 2,870.00 Taylor Electric Company, LLC 2,870.00 TFORCE FINAL MILE 05/09/2019 700-0000-4330Postage - Public Works to MN Dept of Health 62.94 TFORCE FINAL MILE 62.94 Thermech 05/09/2019 700-7019-4530Insulation Complete - Material, Labor 370.00 Thermech 370.00 TITLE SMART INC 05/09/2019 700-0000-2020Refund Check 1.68 TITLE SMART INC 05/09/2019 701-0000-2020Refund Check 2.82 TITLE SMART INC 05/09/2019 720-0000-2020Refund Check 0.73 TITLE SMART INC 05/09/2019 700-0000-2020Refund Check 0.10 TITLE SMART INC 05/09/2019 700-0000-2020Refund Check 4.58 TITLE SMART INC 05/09/2019 720-0000-2020Refund Check 0.74 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 9 of 10 Name Check D Account Description Amount TITLE SMART INC 10.65 Toma Fara 05/15/2019 101-1541-3634Refund Picnic - Farewell Party 58.21 Toma Fara 05/15/2019 101-0000-2021Refund Picnic - Farewell Party 4.29 Toma Fara 62.50 TRADEMARK TITLE SERVICES INC 05/09/2019 700-0000-2020Refund Check 0.53 TRADEMARK TITLE SERVICES INC 05/09/2019 700-0000-2020Refund Check 2.09 TRADEMARK TITLE SERVICES INC 05/09/2019 701-0000-2020Refund Check 3.81 TRADEMARK TITLE SERVICES INC 05/09/2019 720-0000-2020Refund Check 3.94 TRADEMARK TITLE SERVICES INC 05/09/2019 700-0000-2020Refund Check 24.59 TRADEMARK TITLE SERVICES INC 05/09/2019 701-0000-2020Refund Check 56.71 TRADEMARK TITLE SERVICES INC 05/09/2019 720-0000-2020Refund Check 53.34 TRADEMARK TITLE SERVICES INC 05/09/2019 700-0000-2020Refund Check 7.09 TRADEMARK TITLE SERVICES INC 152.10 Waste Management of Minnesota, Inc 05/09/2019 101-1370-4350garbage service - May 2019 99.24 Waste Management of Minnesota, Inc 05/09/2019 700-0000-4350garbage service - May 2019 12.40 Waste Management of Minnesota, Inc 05/09/2019 701-0000-4350garbage service - May 2019 12.40 Waste Management of Minnesota, Inc 05/09/2019 101-1190-4350garbage service - May 2019 190.67 Waste Management of Minnesota, Inc 05/09/2019 101-1220-4350garbage service - May 2019 71.87 Waste Management of Minnesota, Inc 05/09/2019 101-1220-4350garbage service - May 2019 27.57 Waste Management of Minnesota, Inc 05/09/2019 101-1170-4350garbage service - May 2019 175.04 Waste Management of Minnesota, Inc 05/09/2019 101-1550-4350garbage service - May 2019 382.69 Waste Management of Minnesota, Inc 971.88 WATERMARK TITLE AGENCY 05/09/2019 700-0000-2020Refund Check 101.51 WATERMARK TITLE AGENCY 05/09/2019 700-0000-2020Refund Check 2.17 WATERMARK TITLE AGENCY 05/09/2019 701-0000-2020Refund Check 183.12 WATERMARK TITLE AGENCY 05/09/2019 720-0000-2020Refund Check 16.30 WATERMARK TITLE AGENCY 05/09/2019 700-0000-2020Refund Check 14.25 WATERMARK TITLE AGENCY 05/09/2019 701-0000-2020Refund Check 24.64 WATERMARK TITLE AGENCY 05/09/2019 720-0000-2020Refund Check 4.70 WATERMARK TITLE AGENCY 05/09/2019 700-0000-2020Refund Check 0.62 WATERMARK TITLE AGENCY 347.31 WILSON'S NURSERY INC 05/09/2019 720-7202-4300Hwy 101 tree planting 3,475.50 WILSON'S NURSERY INC 3,475.50 519,045.88 Accounts Payable - Check Detail-Checks (05/17/2019 - 9:26 AM)Page 10 of 10 Accounts Payable Check Detail-ACH User: dwashburn Printed: 05/17/2019 - 9:27 AM Name Check Da Account Description Amount ADAM'S PEST CONTROL INC 05/15/2019 101-1170-4300 monthly service 125.00 ADAM'S PEST CONTROL INC 125.00 ALEX AIR APPARATUS INC 05/15/2019 101-1220-4530 Qrtrly Compressor Air Quality Test, Station #1 140.00 ALEX AIR APPARATUS INC 140.00 Al-Hilwani Juli 05/15/2019 101-1533-4300 Personal Training 285.00 Al-Hilwani Juli 05/15/2019 101-1533-4300 Personal Training 146.25 Al-Hilwani Juli 431.25 ANCOM COMMUNICATIONS 05/09/2019 700-0000-4310 IMPRES 2800 mAh Li-Ion, Bat 1,009.00 ANCOM COMMUNICATIONS 05/09/2019 101-1320-4310 IMPRES 2800 mAh Li-Ion, Bat 1,009.00 ANCOM COMMUNICATIONS 2,018.00 BATTERIES PLUS 05/09/2019 101-1170-4510 6V Lead Batteries 25.90 BATTERIES PLUS 25.90 CAMPBELL KNUTSON 05/15/2019 101-1140-4302 Legal Services 14,341.20 CAMPBELL KNUTSON 14,341.20 Carver County 05/15/2019 101-1210-4300 Liquor License - Idly Dosai, Bluff Creek GC, Axel's, Kwik Trip 550.00 Carver County 05/15/2019 101-1210-4300 Liquor License Bkgrd Investigation - Kwik Trip 100.00 Carver County 05/09/2019 605-0000-4807 PID 25.1220020 -2019 1st Half Taxes 2,274.00 Carver County 05/09/2019 605-0000-4807 PID 25.1220010 -2019 1st Half Taxes 1,507.00 Carver County 05/09/2019 605-0000-4807 PID 25.1220040 -2019 1st Half Taxes 2,395.00 Carver County 05/09/2019 605-0000-4807 PID 25.0362300 -2019 1st Half Taxes 3,558.00 Carver County 05/09/2019 101-1120-4807 PID 25.5700030 -2019 1st Half Taxes 639.00 Carver County 05/09/2019 480-0000-4300 Tax Charges - TIF Billings 570.00 Carver County 11,593.00 CCP NI MASTER TENANT 4 LLC 05/09/2019 101-1220-4320 March 2019 66.40 CCP NI MASTER TENANT 4 LLC 05/09/2019 101-1350-4320 March 2019 1,717.66 CCP NI MASTER TENANT 4 LLC 05/09/2019 101-1540-4320 March 2019 196.13 CCP NI MASTER TENANT 4 LLC 05/09/2019 101-1550-4320 March 2019 213.82 CCP NI MASTER TENANT 4 LLC 05/09/2019 101-1600-4320 March 2019 16.08 CCP NI MASTER TENANT 4 LLC 05/09/2019 700-0000-4320 March 2019 68.11 CCP NI MASTER TENANT 4 LLC 05/09/2019 700-7019-4320 March 2019 1,015.55 CCP NI MASTER TENANT 4 LLC 05/09/2019 701-0000-4320 March 2019 701.04 Accounts Payable - Check Detail-ACH (05/17/2019 - 9:27 AM)Page 1 of 5 Name Check Da Account Description Amount CCP NI MASTER TENANT 4 LLC 3,994.79 Choice, Inc.05/09/2019 101-1220-4350 fire station cleaning 3/11-4/12 190.94 Choice, Inc. 190.94 Crystal Infosystems LLC 05/09/2019 101-1170-4110 Toner for Parks Printer - Magenta 103.00 Crystal Infosystems LLC 05/09/2019 101-1170-4110 Toner for Permit Printer - Spare 154.32 Crystal Infosystems LLC 05/09/2019 101-1170-4110 Toner for Permit Printer 154.32 Crystal Infosystems LLC 411.64 DAMON FARBER ASSOCIATES 05/09/2019 101-1550-4300 18-199 Chanhassen Commons Paver Replacement 1,001.90 DAMON FARBER ASSOCIATES 1,001.90 Engel Water Testing Inc 05/15/2019 700-0000-4300 26 water samples - April 2019 520.00 Engel Water Testing Inc 520.00 FASTENAL COMPANY 05/15/2019 700-7043-4150 Divider 9.09 FASTENAL COMPANY 05/09/2019 101-1550-4120 Gloves, Cable Ties 89.17 FASTENAL COMPANY 05/09/2019 101-1550-4120 Orange Mesh Vest 14.99 FASTENAL COMPANY 113.25 Ferguson Waterworks #2516 05/09/2019 700-0000-4550 misc parts/supplies 1,440.82 Ferguson Waterworks #2516 1,440.82 GOPHER STATE ONE-CALL INC 05/09/2019 400-0000-4300 April 2019 tickets 513.00 GOPHER STATE ONE-CALL INC 513.00 HANSEN THORP PELLINEN OLSON 05/09/2019 101-1120-4300 Chanhassen Gateway East-Surveying Services - svc through 4/28/19 4,305.76 HANSEN THORP PELLINEN OLSON 4,305.76 HAWKINS CHEMICAL 05/09/2019 700-7019-4160 Azone 15 - EPA 5,125.87 HAWKINS CHEMICAL 5,125.87 Indoor Landscapes Inc 05/09/2019 101-1170-4300 May 2019 plant service 187.00 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 05/15/2019 101-1170-4110 Return Folders,end tab -65.48 Innovative Office Solutions LLC 05/15/2019 101-1170-4110 Paper, Envelopes 190.41 Innovative Office Solutions LLC 05/15/2019 101-1170-4110 Paper, Envelopes, Pens, Pads, Files 153.47 Innovative Office Solutions LLC 05/15/2019 101-1170-4110 Mailer 32.99 Innovative Office Solutions LLC 05/15/2019 101-1170-4110 Envelopes -26.99 Innovative Office Solutions LLC 05/15/2019 101-1170-4110 Paper 35.54 Innovative Office Solutions LLC 05/15/2019 101-1170-4110 File 17.49 Innovative Office Solutions LLC 05/09/2019 101-1170-4110 Labels, Markers, Forks 79.42 Accounts Payable - Check Detail-ACH (05/17/2019 - 9:27 AM)Page 2 of 5 Name Check Da Account Description Amount Innovative Office Solutions LLC 416.85 JOHNSTONE SUPPLY 05/15/2019 101-1190-4530 Woods Coupler for pumps 14.68 JOHNSTONE SUPPLY 05/15/2019 101-1170-4530 Repair roof top unit 255.54 JOHNSTONE SUPPLY 270.22 KATH FUEL OIL SERVICE 05/09/2019 101-1320-4120 Fleet Charge Antifreeze 600.00 KATH FUEL OIL SERVICE 05/09/2019 101-1550-4120 Fleet Charge Antifreeze 600.00 KATH FUEL OIL SERVICE 05/09/2019 700-0000-4120 Fleet Charge Antifreeze 600.00 KATH FUEL OIL SERVICE 1,800.00 Kidd Plumbing Inc 05/09/2019 101-1190-4510 3/22/19 Library - Rebuild Belimo valve 275.00 Kidd Plumbing Inc 275.00 MACQUEEN EQUIPMENT 05/15/2019 701-0000-4551 Torpedo Nozzle 1,588.82 MACQUEEN EQUIPMENT 05/09/2019 701-0000-4530 Rodder 1"x600' 1,876.50 MACQUEEN EQUIPMENT 3,465.32 Marco Inc 05/15/2019 101-1170-4410 2/1/19-4/30/19 usage 1,751.61 Marco Inc 05/15/2019 700-0000-4410 2/1/19-4/30/19 usage 233.55 Marco Inc 05/15/2019 701-0000-4410 2/1/19-4/30/19 usage 233.55 Marco Inc 05/15/2019 720-0000-4410 2/1/19-4/30/19 usage 116.77 Marco Inc 05/15/2019 101-1170-4410 Monthly maintenance charges - May 2019 720.68 Marco Inc 05/15/2019 700-0000-4410 Monthly maintenance charges - May 2019 100.00 Marco Inc 05/15/2019 701-0000-4410 Monthly maintenance charges - May 2019 100.00 Marco Inc 05/15/2019 720-0000-4410 Monthly maintenance charges - May 2019 50.00 Marco Inc 3,306.16 MERLINS ACE HARDWARE 05/09/2019 700-0000-4150 misc parts/supplies 11.60 MERLINS ACE HARDWARE 05/09/2019 700-7019-4150 misc parts/supplies 89.45 MERLINS ACE HARDWARE 05/09/2019 700-7043-4150 misc parts/supplies 37.30 MERLINS ACE HARDWARE 05/09/2019 700-0000-4260 misc parts/supplies 99.87 MERLINS ACE HARDWARE 05/09/2019 101-1550-4150 misc parts/supplies 684.64 MERLINS ACE HARDWARE 05/09/2019 101-1600-4130 misc parts/supplies 4.99 MERLINS ACE HARDWARE 05/09/2019 101-1160-4150 misc parts/supplies 10.71 MERLINS ACE HARDWARE 05/09/2019 101-1220-4120 misc parts/supplies 79.13 MERLINS ACE HARDWARE 05/09/2019 101-1220-4290 misc parts/supplies 246.77 MERLINS ACE HARDWARE 05/09/2019 101-1320-4150 misc parts/supplies 86.95 MERLINS ACE HARDWARE 05/09/2019 101-1530-4130 misc parts/supplies 7.53 MERLINS ACE HARDWARE 05/09/2019 101-1550-4120 misc parts/supplies 258.18 MERLINS ACE HARDWARE 05/09/2019 701-0000-4150 misc parts/supplies 38.96 MERLINS ACE HARDWARE 05/09/2019 701-0000-4530 misc parts/supplies 17.09 MERLINS ACE HARDWARE 1,673.17 Metropolitan Council, Env Svcs 05/09/2019 701-0000-2023 SAC - April 2019 29,820.00 Metropolitan Council, Env Svcs 05/09/2019 101-1250-3816 SAC - April 2019 -298.20 Metropolitan Council, Env Svcs 29,521.80 Accounts Payable - Check Detail-ACH (05/17/2019 - 9:27 AM)Page 3 of 5 Name Check Da Account Description Amount MINGER CONSTRUCTION 05/09/2019 101-1310-3390 Refund grading permit - 8610 Galpin Blvd 50.00 MINGER CONSTRUCTION 50.00 MN DEPT OF LABOR AND INDUSTRY05/09/2019 101-1220-4300 Annual Registration fee for air tank at 7610 Laredo 10.00 MN DEPT OF LABOR AND INDUSTRY05/09/2019 101-0000-2022 Surcharge-April 2019 3,698.68 MN DEPT OF LABOR AND INDUSTRY05/09/2019 101-1250-3818 Surcharge-April 2019 -73.97 MN DEPT OF LABOR AND INDUSTRY 3,634.71 MN VALLEY ELECTRIC COOP 05/15/2019 101-1350-4320 electricity charges 175.60 MN VALLEY ELECTRIC COOP 05/09/2019 101-1350-4320 electricity charges 5,064.51 MN VALLEY ELECTRIC COOP 05/09/2019 101-1600-4320 electricity charges 31.65 MN VALLEY ELECTRIC COOP 05/09/2019 700-0000-4320 electricity charges 195.30 MN VALLEY ELECTRIC COOP 05/09/2019 701-0000-4320 electricity charges 633.19 MN VALLEY ELECTRIC COOP 05/09/2019 101-1350-4320 electricity charges 78.62 MN VALLEY ELECTRIC COOP 05/09/2019 101-1350-4320 electricity charges 38.22 MN VALLEY ELECTRIC COOP 05/09/2019 101-1350-4320 electricity charges 29.96 MN VALLEY ELECTRIC COOP 05/09/2019 101-1350-4320 electricity charges 189.16 MN VALLEY ELECTRIC COOP 6,436.21 MUSIC TOGETHER LAKESIDE 05/09/2019 101-1537-4300 Winter 2019 music for 8 families 1,028.00 MUSIC TOGETHER LAKESIDE 1,028.00 NAPA AUTO & TRUCK PARTS 05/15/2019 101-1320-4140 Universal Joint 25.26 NAPA AUTO & TRUCK PARTS 05/15/2019 101-1320-4140 Air and Oil Filters 63.60 NAPA AUTO & TRUCK PARTS 05/09/2019 101-1220-4120 misc supplies 2.87 NAPA AUTO & TRUCK PARTS 05/09/2019 101-1550-4120 Winter blades, License lamp, bracket, plugs, filters 152.34 NAPA AUTO & TRUCK PARTS 05/09/2019 101-1550-4120 Wheel plastic deck 24.92 NAPA AUTO & TRUCK PARTS 268.99 O'Reilly Automotive Inc 05/09/2019 101-1550-4120 misc parts/supplies 5.86 O'Reilly Automotive Inc 05/09/2019 700-0000-4260 misc parts/supplies 11.75 O'Reilly Automotive Inc 05/09/2019 700-0000-4120 misc parts/supplies 13.09 O'Reilly Automotive Inc 05/09/2019 101-1220-4120 misc parts/supplies 26.53 O'Reilly Automotive Inc 57.23 PARROTT CONTRACTING INC 05/09/2019 700-0000-4552 1/28/19 curb stop repair - 6215 Cascade Pass 2,750.00 PARROTT CONTRACTING INC 2,750.00 Pedretti Christine Lea 05/09/2019 101-1539-4300 4/30/19 Gentle and Vinyasa yoga 598.00 Pedretti Christine Lea 598.00 PINK RAY 05/15/2019 720-7202-4320 Garden rototilling 650.00 PINK RAY 650.00 SPRINT PCS 05/15/2019 700-0000-4310 monthly charges 51.72 SPRINT PCS 05/15/2019 701-0000-4310 monthly charges 51.72 Accounts Payable - Check Detail-ACH (05/17/2019 - 9:27 AM)Page 4 of 5 Name Check Da Account Description Amount SPRINT PCS 103.44 SPS Companies Inc 05/15/2019 101-1170-4510 Public Safety toilet 20.05 SPS Companies Inc 20.05 Stavros Properties 05/15/2019 101-1550-4300 Q1 2019 Easement fees for property adjacent to 7805 Great Plains 353.10 Stavros Properties 353.10 UNITED WAY 05/09/2019 101-0000-2006 PR Batch 00410.05.2019 United Way 29.40 UNITED WAY 29.40 VERIZON WIRELESS 05/09/2019 101-1120-4310 phone charges 3/19-4/18 307.25 VERIZON WIRELESS 05/09/2019 101-1160-4310 phone charges 3/19-4/18 89.80 VERIZON WIRELESS 05/09/2019 101-1550-4310 phone charges 3/19-4/18 290.37 VERIZON WIRELESS 05/09/2019 101-1520-4310 phone charges 3/19-4/18 42.40 VERIZON WIRELESS 05/09/2019 101-1600-4310 phone charges 3/19-4/18 -53.08 VERIZON WIRELESS 05/09/2019 101-1530-4310 phone charges 3/19-4/18 42.40 VERIZON WIRELESS 05/09/2019 700-0000-4310 phone charges 3/19-4/18 797.06 VERIZON WIRELESS 05/09/2019 701-0000-4310 phone charges 3/19-4/18 644.97 VERIZON WIRELESS 05/09/2019 720-0000-4310 phone charges 3/19-4/18 123.86 VERIZON WIRELESS 05/09/2019 101-1170-4310 phone charges 3/19-4/18 25.05 VERIZON WIRELESS 05/09/2019 101-1260-4310 phone charges 3/19-4/18 25.77 VERIZON WIRELESS 05/09/2019 101-1130-4310 phone charges 3/19-4/18 42.40 VERIZON WIRELESS 05/09/2019 101-1250-4310 phone charges 3/19-4/18 281.38 VERIZON WIRELESS 05/09/2019 101-1310-4310 phone charges 3/19-4/18 1,039.89 VERIZON WIRELESS 05/09/2019 101-1370-4310 phone charges 3/19-4/18 92.50 VERIZON WIRELESS 05/09/2019 101-1320-4310 phone charges 3/19-4/18 331.39 VERIZON WIRELESS 05/09/2019 101-1220-4310 phone charges 3/19-4/18 504.92 VERIZON WIRELESS 05/09/2019 400-4126-4703 phone charges 3/19-4/18 277.47 VERIZON WIRELESS 4,905.80 WAYTEK INC 05/15/2019 700-0000-4120 Connectors, Shrouds, Tower, Remover tool, Fuses 81.52 WAYTEK INC 81.52 WM MUELLER & SONS INC 05/15/2019 420-0000-4751 Asphalt Plant - 1/4" Sand mix, 3/8" Fine mix -275.31 WM MUELLER & SONS INC 05/15/2019 420-0000-4751 Asphalt Plant - 1/4" Fine mix 339.15 WM MUELLER & SONS INC 05/15/2019 420-0000-4751 Asphalt Plant - 1/4" Fine mix 345.10 WM MUELLER & SONS INC 05/15/2019 420-0000-4751 Asphalt Plant - 1/4" Sand mix, 3/8" Fine Asph 275.31 WM MUELLER & SONS INC 684.25 XCEL ENERGY INC 05/15/2019 700-0000-4320 electricity charges 2,087.59 XCEL ENERGY INC 2,087.59 110,946.13 Accounts Payable - Check Detail-ACH (05/17/2019 - 9:27 AM)Page 5 of 5