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PC Staff Report 7-16-19PLANNING COMMISSION STAFF REPORT Tuesday, July 16, 2019 Subject Consider a Conditional Use Permit and Site Plan Review Application for an Xcel Energy Meter Reader Pole located at 2150 Lyman Boulevard Section PUBLIC HEARINGS Item No: C.1. Prepared By Sharmeen AlJaff, Senior Planner File No: Planning Case 201907 PROPOSED MOTION: “The Chanhassen Planning Commission recommends the City Council approve a Conditional Use Permit and Site Plan to allow a 145foot pole with a 5foot lightning rod for a Utility Meter Reader subject to the Conditions of Approval and adoption of the attached Findings of Fact and Recommendation.” SUMMARY OF REQUEST The applicant is requesting a Conditional Use Permit and Site Plan Review to allow a 145foot pole and 5foot lightning rod for a Utility Meter Reader. APPLICANT Xcel Energy, Chris Rogers, 414 Nicollet Mall GO6A, Minneapolis, MN 55401, Christopher.c.roger@xcelenergy.com, 6123306078 SITE INFORMATION PRESENT ZONING: Agricultural Estate District ( A2) LAND USE:Public/Semi Public ACREAGE: 9.2 acres DENSITY: NA APPLICATION REGULATIONS Chapter 20, Zoning ARTICLE XXX. TOWERS AND ANTENNAS BACKGROUND The Bluff Creek Electric Substation has been in operation since the late 1980’s. The substation land is owned by the PLANNING COMMISSION STAFFREPORTTuesday, July 16, 2019SubjectConsider a Conditional Use Permit and Site Plan Review Application for an Xcel Energy MeterReader Pole located at 2150 Lyman BoulevardSectionPUBLIC HEARINGS Item No: C.1.Prepared By Sharmeen AlJaff, Senior Planner File No: Planning Case 201907PROPOSED MOTION:“The Chanhassen Planning Commission recommends the City Council approve a Conditional Use Permit and SitePlan to allow a 145foot pole with a 5foot lightning rod for a Utility Meter Reader subject to the Conditions ofApproval and adoption of the attached Findings of Fact and Recommendation.”SUMMARY OF REQUESTThe applicant is requesting a Conditional Use Permit and Site Plan Review to allow a 145foot pole and 5footlightning rod for a Utility Meter Reader.APPLICANTXcel Energy, Chris Rogers, 414 Nicollet Mall GO6A, Minneapolis, MN 55401,Christopher.c.roger@xcelenergy.com, 6123306078SITE INFORMATIONPRESENT ZONING: Agricultural Estate District ( A2)LAND USE:Public/Semi PublicACREAGE: 9.2 acres DENSITY: NA APPLICATION REGULATIONSChapter 20, ZoningARTICLE XXX. TOWERS AND ANTENNASBACKGROUND The Bluff Creek Electric Substation has been in operation since the late 1980’s. The substation land is owned by the City of Chaska and Xcel Energy holds easement rights to operate and maintain the transmission portion of the substation. The proposed Field Area Network (FAN) is a wireless communications system that connects Xcel Energy’s control centers with intelligent, integrated grid devices that enable remote monitoring and control of the electric grid.The FAN system will enhance reliability for our electric customers by providing faster service and shorter, better managed outages. RECOMMENDATION Staff recommends the Planning Commission adopt the following motions: Site Plan Review "The Planning Commission recommends the City Council approve a Site Plan Permit, Planning Case 201907 for a 145foot pole with a 5foot lightning rod as shown in Attachment 4, and adopts the attached Findings of Fact and Recommendation,subject to the following conditions: 1. A building permit is required to construct (erect) the (pole). 2. The tower plans must be signed by a professional engineer who's licensed in the State of Minnesota. 3. The contractor shall contact the Inspections Division as early as possible to discuss plan review and permit procedures. 4. The applicant shall enter into a Site Plan Agreement. Conditional Use Permit "The Planning Commission recommends the City Council approve a Conditional Use Permit, Planning Case 201907 for a 145foot pole with a 5foot lightning rod as shown in Attachment 4,and adopts the attached Findings of Fact and Recommendation,subject to the following conditions: 1. The pole shall comply with the requirements in ARTICLE XXX. TOWERS AND ANTENNAS of the Zoning Ordinance. 2. The tower shall not be illuminated by artificial means and shall not display strobe lights unless such lighting is specifically required by the Federal Aviation Administration or other federal or state authority for a particular tower. 3. No signage, advertising or identification of any kind intended to be visible from the ground or other structures is permitted, except applicable warning and equipment information signage required by the manufacturer or by federal, state, or local authorities." ATTACHMENTS: Staff Report Findings of Fact and Recommendation Application Narrative Proposed Pole Location Pole Details Fact Sheet Affidavit of Mailing CITY OF CHANHASSEN PC DATE: July 16, 2019 CC DATE: August 12, 2019 REVIEW DEADLINE: August 13, 2019 CASE #: 2019-07 BY: SJ SUMMARY OF REQUEST: The applicant is requesting a Conditional Use Permit and Site Plan Review to allow a 145-foot tower and 5-foot lightning rod for a Utility Meter Reader. Notice of this public hearing has been mailed to all property owners within the required 500 feet. Staff is recommending approval of the request with conditions. LOCATION: 2150 Lyman Boulevard (Bluff Creek Substation). APPLICANT: Xcel Energy OWNER: Chaska Electric Chris Rogers Andrew Romine 414 Nicollet Mall GO-6A 660 Victoria Drive Minneapolis, MN 55401 Chaska, MN 55317 Christopher.c.roger@xcelenery.com aromine@chaskamn.gov 612-330-6078 952-227-7710 PRESENT ZONING: Agricultural Estate District ( A2) 2030 LAND USE PLAN: Public Semi Public ACREAGE: 9.96 acres DENSITY: NA LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city’s discretion in approving or denying a site plan is limited to whether or not the proposed project complies with Zoning Ordinance requirements. If it meets these standards, the city must then approve the site plan. This is a quasi- judicial decision. The city has limited discretion in approving or denying conditional use permits, based on whether or not the proposal meets the conditional use permit standards outlined in the Zoning Ordinance. If the city finds that all the applicable conditional use permit standards are met, the permit must be approved. This is a quasi-judicial decision. PROPOSED MOTION: “The Chanhassen Planning Commission recommends the City Council approve a Conditional Use Permit and Site Plan to allow a 145-foot pole with a 5-foot lightning rod for a Utility Meter Reader subject to the Conditions of Approval and adoption of the attached Findings of Fact and Recommendation.” Planning Commission Xcel Energy July 16, 2019 Page 2 of 10 APPLICABLE REGULATIONS Chapter 20, Zoning ARTICLE XXX. TOWERS AND ANTENNAS PROPOSAL/SUMMARY The applicant is requesting a conditional use permit and site plan approval for the construction of a 145-foot pole with a 5-foot lightning rod for a utility meter reader. The pole is proposed to be situated north of Lyman Boulevard and south of the Chanhassen High School. A single 5-foot lightning rod will be mounted above the 145-foot pole. The pole will have a base width of 28 inches and tapers as it reaches the highest point. The control equipment will be housed at the base of the pole. No landscaping is proposed since the site has existing landscaping. No trees are proposed to be removed. Access to the pole is provided via a driveway off of Lyman Boulevard which accesses the Bluff Creek Electric Substation. Staff is recommending approval with conditions. BACKGROUND Bluff Creek Electric Substation has been in operation since the late 1980’s. The substation land is owned by the City of Chaska and Xcel Energy holds easement rights to operate and maintain the transmission portion of the substation. The proposed Field Area Network (FAN) is a wireless communications system that connects Xcel Energy’s control centers with intelligent, integrated grid devices that enable remote monitoring and control of the electric grid. The FAN system will enhance reliability for our electric customers by providing faster service and shorter, better managed outages. Subject Site Planning Commission Xcel Energy July 16, 2019 Page 3 of 10 GENERAL CONDITIONAL USE PERMIT AND SITE PLAN The applicant is requesting a Conditional Use Permit and a Site Plan Review to construct a 145- foot monopole with a 5-foot lightning rod for a utility meter reader. The city’s Zoning Ordinance allows towers and antennas in Agricultural Estate District (A2) subject to the approval of a Conditional Use Permit by the City Council. In reviewing conditional use permit requests, the Planning Commission must consider possible adverse affects of the use. The standards are: The City of Chanhassen finds it necessary for the promotion and preservation of the public health, safety, welfare, and aesthetics of the community that the construction, location, size, and maintenance of wireless telecommunication facilities be controlled. Further, the city finds: (1) Towers and antennas have a direct impact on, and a relationship to, the image of the community; (2) The manner of installation, location, and maintenance of towers and antennas affects the public health, safety, welfare, and aesthetics of the community; (3) A reasonable opportunity for the establishment of wireless telecommunication must be provided to serve residential and business needs, and; (4) Uncontrolled and unlimited towers and antennas adversely impact the image and aesthetics of the community and, thereby, undermine economic value and growth. The following constitutes our findings: A 145-foot high pole with a 5- foot lightning rod at this location should not be injurious to the use and enjoyment of surrounding property or substantially diminish property values, as the proposed tower is located amidst the Bluff Creek Electric Substation and will blend in with the surrounding electric structures. Further, the proposed tower should not endanger the public health or safety if the conditions attached to the permit and building code requirements are adhered to. Planning Commission Xcel Energy July 16, 2019 Page 4 of 10 In locating a pole, the applicant must demonstrate that the antenna cannot be accommodated on an existing or approved tower or building within a one-mile search radius. There is an existing pole within the mile radius. The cell tower northwest of the substation is full at the top and is only 120’ high, as opposed to the 145’+5’ height required for Xcel Energy’s FAN coverage in the area. Collocation on this cell tower is not possible as it is not tall enough, nor is there space for additional attachments. Staff instructed the applicant to provide images showing the pole in the proposed location. The image shows the pole from Lyman Boulevard. City Code does require new antenna support structures to be designed to accommodate additional users. Providing opportunities for co-location is important if the total number of towers in the city is to be kept at a minimum. However, Xcel Energy is a regulated public utility and as a power company, the communications to their field equipment need to be protected from intentional and accidental damage that could occur to their communication equipment due to collocation during someone else’s maintenance. One of the main reasons Xcel does not allow colocation is that compromised communication to control devices increases the possibility of high voltage electrocution of an employee, or if events cascade further, someone from the public. They take all steps possible to avoid such scenarios, and the liability that can accompany this. One clear way to do this is with physical security and separation from any other planned or unplanned equipment contact from third parties. The site is fenced in and only escorted personnel are allowed on the site. Proposed Pole Proposed Pole Existing Pole Planning Commission Xcel Energy July 16, 2019 Page 5 of 10 PARKING There is no designated parking lot with this proposal. Maintenance staff parks west of the fenced area to service the equipment. Staff expects only minimal vehicle traffic to visit the site for maintenance purposes. LANDSCAPING The site has existing vegetation. No trees or vegetation will be removed to install the pole. No additional landscaping is proposed. LIGHTING The pole is not planned to add any parking lot lighting. The pole will not be illuminated by artificial means and does not meet the criteria for needing strobe lights. SIGNAGE No advertising signage or identification of any kind will be placed on the pole. GRADING/DRAINAGE Access to the pole will be through the Bluff Creek Electric Substation driveway. No site grading will be needed to install the pole. The drainage pattern of the property will not change. MISCELLANEOUS The radio meter contractor shall submit to the city a footing pole design and drawing signed by a registered engineer. Staff finds that the applicant has met the general standards for all conditional uses and the design standards for poles. Planning Commission Xcel Energy July 16, 2019 Page 6 of 10 COMPLIANCE TABLE – A2 DISTRICT Ordinance Proposed Tower Height 150 feet 150 feet (including a 5 foot Lightning Rod) Tower Setback N-50' E-10' N-360' E-530' S-50' W-100' S-246' W-205' Variances Required None Planning Commission Xcel Energy July 16, 2019 Page 7 of 10 FINDINGS Site Plan Findings In evaluating a site plan and building plan, the city shall consider the development's compliance with the following: (1) Consistency with the elements and objectives of the city's development guides, including the Comprehensive Plan, official road mapping, and other plans that may be adopted; (2) Consistency with this division; (3) Preservation of the site in its natural state to the extent practicable by minimizing tree and soil removal and designing grade changes to be in keeping with the general appearance of the neighboring developed or developing areas; (4) Creation of a harmonious relationship of building and open space with natural site features and with existing and future buildings having a visual relationship to the development; (5) Creation of functional and harmonious design for structures and site features, with special attention to the following: a. An internal sense of order for the buildings and use on the site and provision of a desirable environment for occupants, visitors and general community; b. The amount and location of open space and landscaping; c. Materials, textures, colors and details of construction as an expression of the design concept and the compatibility of the same with adjacent and neighboring structures and uses; and d. Vehicular and pedestrian circulation, including walkways, interior drives and parking in terms of location and number of access points to the public streets, width of interior drives and access points, general interior circulation, separation of pedestrian and vehicular traffic and arrangement and amount of parking. (6) Protection of adjacent and neighboring properties through reasonable provision for surface water drainage, sound and sight buffers, preservation of views, light and air and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. Planning Commission Xcel Energy July 16, 2019 Page 8 of 10 Finding: The proposed pole is consistent with the design requirements, the Comprehensive Plan, the Zoning Ordinance, and the Site Plan Review requirements. The site design is compatible with its surroundings. It is functional and utilizes the existing substation site. Conditional Use Permit Findings When approving a Conditional Use Permit, the city must determine the capability of a proposed development with existing and proposed uses. The general issuance standards of the conditional use Section 20-232, include the following 12 items: 1. Will not be detrimental to or endanger the public health, safety, comfort, convenience or general welfare of the neighborhood or the city. Finding: The proposed pole will provide an essential utility to the community. 2. Will be consistent with the objectives of the city's Comprehensive Plan and this chapter. Finding: The proposed use is consistent with the city’s Comprehensive Plan and complies with city ordinance requirements. 3. Will be designed, constructed, operated and maintained so to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area. Finding: The proposed pole complies with city ordinance requirements. The pole will blend in with surrounding structures and is located within an existing electrical substation complex. 4. Will not be hazardous or disturbing to existing or planned neighboring uses. Finding: The proposed pole will not be hazardous to existing or planned neighboring uses and will be designed and constructed to meet all code requirements. 5. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. Finding: Xcel Energy will service and maintain the pole adequately. 6. Will not create excessive requirements for public facilities and services and will not be detrimental to the economic welfare of the community. Planning Commission Xcel Energy July 16, 2019 Page 9 of 10 Finding: Will not create excessive requirements for public facilities and services and will not be detrimental to the economic welfare of the community. It will provide a necessary utility. 7. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, odors, rodents, or trash. Finding: The proposed pole should not create conditions that are detrimental to any persons, property or the general welfare of the community. 8. Will have vehicular approaches to the property that do not create traffic congestion or interfere with traffic or surrounding public thoroughfares. Finding: The proposed pole will not interfere with traffic circulation and will use existing site access. 9. Will not result in the destruction, loss or damage of solar access, natural, scenic or historic features of major significance. Finding: The proposed pole will not destroy or damage natural, scenic, or historic features. 10. Will be aesthetically compatible with the area. Finding: The proposed pole will be aesthetically compatible with the area and will be located within an existing electrical substation complex. 11. Will not depreciate surrounding property values. Finding: The proposed pole should not depreciate surrounding property values. 12. Will meet standards prescribed for certain uses as provided in this article. Finding: The proposed pole will meet standards established for communication towers. STAFF RECOMMENDATION Staff recommends the Planning Commission adopt the following motions: Site Plan Review "The Planning Commission recommends the City Council approve Site Plan Permit - Planning Case 2019-07 for a 145-foot pole with a 5-foot lightning rod as shown in Attachment 4, and adopts the attached Findings of Fact and Recommendation, subject to the following conditions: 1. A building permit is required to construct (erect) the (pole). Planning Commission Xcel Energy July 16, 2019 Page 10 of 10 2. The pole plans must be signed by a professional engineer licensed in the State of Minnesota. 3. The contractor shall contact the Inspections Division as early as possible to discuss plan review and permit procedures. 4. The applicant shall enter into a site plan agreement. Conditional Use Permit "The Planning Commission recommends the City Council approve Conditional Use Permit - Planning Case 2019-07 for a 145-foot pole with a 5-foot lightning rod as shown in Attachment 4, and adopts the attached Findings of Fact and Recommendation, subject to the following conditions: 1. The pole shall comply with the requirements in ARTICLE XXX. TOWERS AND ANTENNAS of the Zoning Ordinance. 2. The pole shall not be illuminated by artificial means and shall not display strobe lights unless such lighting is specifically required by the Federal Aviation Administration or other federal or state authority for a particular tower. 3. No signage, advertising or identification of any kind intended to be visible from the ground or other structures is permitted, except applicable warning and equipment information signage required by the manufacturer or by federal, state, or local authorities.” ATTACHMENTS 1. Findings of Fact and Recommendation 2. Application 3. Narrative 4. Proposed Pole Location 5. Pole details 6. Fact Sheet 7. Affidavit of Mailing Public Hearing Notice g:\plan\2019 planning cases\19-07 xcel energy meter reader pole cup and spr\staff report cup.doc 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA FINDINGS OF FACT AND RECOMMENDATION IN RE: Application of Xcel Energy for a Conditional Use Permit and Site Plan approval for a 145-foot pole with a 5-foot lightning rod – Planning Case 2019-07. On July 16, 2019, the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application of Xcel Energy for a Conditional Use Permit and Site Plan approval for the property legally described in the attached Exhibit A. The Planning Commission conducted a public hearing on the proposed conditional use and site plan that was preceded by published and mailed notice. The Planning Commission heard testimony from all interested persons wishing to speak and now makes the following: FINDINGS OF FACT 1. The property is currently zoned A-2, Agricultural Estate District. 2. The property is guided by the Land Use Plan for Public/Semi-Public. 3. Section 20-232: a. Will not be detrimental to or enhance the public health, safety, comfort, convenience or general welfare of the neighborhood or the city. b. Will be consistent with the objectives of the city's comprehensive plan and this chapter. c. Will be designed, constructed, operated and maintained so to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area. d. Will not be hazardous or disturbing to existing or planned neighboring uses. e. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. f. Will not create excessive requirements for public facilities and services and will not be detrimental to the economic welfare of the community. 2 g. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, odors, rodents, or trash. h. Will have vehicular approaches to the property that do not create traffic congestion or interfere with traffic or surrounding public thoroughfares. i. Will not result in the destruction, loss or damage of solar access, natural, scenic or historic features of major significance. j. Will be aesthetically compatible with the area. k. Will not depreciate surrounding property values. l. Will meet standards prescribed for certain uses as provided in this article. 4. Section 20-110: a. Consistency with the elements and objectives of the city's development guides, including the comprehensive plan, official road mapping, and other plans that may be adopted. b. Consistency with this division. c. Preservation of the site in its natural state to the extent practicable by minimizing tree and soil removal and designing grade changes to be in keeping with the general appearance of the neighboring developed or developing areas. d. Creation of a harmonious relationship of building and open space with natural site features and with existing and future buildings having a visual relationship to the development. e. Creation of functional and harmonious design for structures and site features, with special attention to the following: 1. An internal sense of order for the buildings and use on the site and provision of a desirable environment for occupants, visitors and general community. 2. The amount and location of open space and landscaping. 3. Materials, textures, colors and details of construction as an expression of the design concept and the compatibility of the same with adjacent and neighboring structures and uses. 4. Vehicular and pedestrian circulation, including walkways, interior drives and parking in terms of location and number of access points to the public streets, width of interior drives and access points, general interior circulation, separation of pedestrian and vehicular traffic and arrangement and amount of parking. 3 f. Protection of adjacent and neighboring properties through reasonable provision for surface water drainage, sound and sight buffers, preservation of views, light and air and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. 5. The Planning Report #2019-07, dated July 16, 2019, prepared by Sharmeen Al-Jaff et al, is incorporated herein. RECOMMENDATION The Planning Commission recommends that the City Council approve the Conditional Use Permit. ADOPTED by the Chanhassen Planning Commission this 16h day of July, 2019. CHANHASSEN PLANNING COMMISSION BY:___________________________________ Steven Weick 4 l COMMUNITY DEVELOPMENT DEPARTMENT lalindDivision— P.O. 147, oard CITY OF CI[AIiHASSNMailingAddress— .O. Box 147, Chanhassen, MN 55317 11*Phone: (952)227-1300/Fax: (952) 227-1110 APPLICATION/FOR DEVELOPMENT REVIEW j Q Submittal Date I t I I `I PC Date 1 `I ( (C cc Date I1' I t 60 Day Review Dater I l I I 1 Section 1: Application Type(check all that apply) Refer to the appropriate Application Checklist for required submittal information that must accompany this application) Comprehensive Plan Amendment 600 Subdivision (SUB) Minor MUSA line for failing on-site sewers $100 Create 3 lots or less 300 Create over 3 lots 600+ $15 per lot 17r Conditional Use Permit(CUP) lots) Single-Family Residence 325 Metes& Bounds(2 lots) 300 All Others 425 Consolidate Lots 150 ElInterim Use Permit(!UP) Lot Line Adjustment 150 In conjunction with Single-Family Residence..$325 III Final Plat 700 All Others 425 Includes$450 escrow for attorney costs)* Additional escrow may be required for other applications through the development contract. Rezoning (REZ) Planned Unit Development(PUD) 750 El Vacation of Easements/Right-of-way(VAC) $300 Minor Amendment to existing PUD 100 Additional recording fees may apply) All Others 500 Variance (VAR) 200 Sign Plan Review 150 El Wetland Alteration Permit(WAP) Site Plan Review(SPR) Single-Family Residence 150 Administrative 100 All Others 275 Commercial/Industrial Districts* 500 Plus $10 per 1,000 square feet of building area: Zoning Appeal 100 thousand square feet) Include number of existing employees:Zoning Ordinance Amendment(ZOA) 500 Include number of new employees: Residential Districts 500 NOTE: When multiple applications are processed concurrently, Plus $5 per dwelling unit(units) the appropriate fee shall be charged for each application. Vi Notification Sign (City to install and remove) 200 i Property Owners' List within 500' (City to generate after pre-application meeting) 3 per address 1' addresses) Escrow for Recording Documents (check all that apply) 50 per document 1 Conditional Use Permit Interim Use Permit r Site Plan Agreement Vacation Variance Wetland Alteration Permit Metes& Bounds Subdivision (3 docs.)Easements ( easements) Deeds TOTAL FEE 7 ,,c T) Section 2: Required Information Description of Proposal: Install 150'monopole/antenna and base station within fenced area of the existing substation. Property Address or Location:2150 Lyman Boulevard Parcel#: 250220710 Legal Description:Part of SE 1/4 of NW 1/4 Section 22, TS 116, Range 23 Total Acreage:9.96 Wetlands Present? Yes V] No Present Zoning: Agricultural Estate District(A2) Requested Zoning: Agricultural Estate District(A2) Present Land Use Designation: Commercial Requested Land Use Designation: Commercial Existing Use of Property: Electric Substation-Public Utility Check box if separate narrative is attached. Section 3: Property Owner and Applicant Information APPLICANT OTHER THAN PROPERTY OWNER: In signing this application, I, as applicant, represent to have obtained authorization from the property owner to file this application. I agree to be bound by conditions of approval, subject only totherighttoobjectatthehearingsontheapplicationorduringtheappealperiod. If this application has not been signed by the property owner, I have attached separate documentation of full legal capacity to file the application. This applicationshouldbeprocessedinmynameandIamthepartywhomtheCityshouldcontactregardinganymatterpertainingtothisapplication. I will keep myself informed of the deadlines for submission of material and the progress of this application. Ifurtherunderstandthatadditionalfeesmaybechargedforconsultingfees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name: Xcel Energy Contact: Chris Rogers Address: 414 Nicollet Mall GO-6A Phone: 612)330-6078 City/State/Zip: Minneapolis, MN 55401 Cell: 651)247-5531 p g @ gY Fax:612)573-1861 Email: christo her.c.ro ers xcelener com yyy Digitally signed by Christopher C Rogers Signature: Christopher C Rogers Date:2019.04.0215:14:38.Os00' Date: u PROPERTY OWNER: In signing this application, I, as property owner, have full legal capacity to, and hereby do,authorize the filing of this application. I understand that conditions of approval are binding and agree to be bound by thoseconditions, subject only to the right to object at the hearings or during the appeal periods. I will keep myself informed ofthedeadlinesforsubmissionofmaterialandtheprogressofthisapplication. I further understand that additional fees maybechargedforconsultingfees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name: Chaska Electric Contact: Andrew Romine Address: 660 Victoria Drive Phone: 952)227-7710 City/State/Zip: Chaska, MN 55318 Cell: Email: aromine@chaskamn.gov Fax: Signature: YI Date: s'a.l- t '1 This application must be completed in full an must be accompanied by all information and plans required by applicable City Ordinance provisions. Before filing this application, refer to the appropriate Application Checklist and confer with the Planning Department to determine the specific ordinance and applicable procedural requirements and fees. A determination of completeness of the application shall be made within 15 business days of application submittal. A written notice of application deficiencies shall be mailed to the applicant within 15 business days of application. PROJECT ENGINEER(if applicable) Name: Same as above -Xcel Energy Contact: Address: Phone: City/State/Zip: Cell: Email: Fax: Section 4: Notification Information Who should receive copies of staff reports? Other Contact Information: E Property Owner Via: Email Mailed Paper Copy Name: Applicant Via: Email Mailed Paper Copy Address: Engineer Via: [1Email Mailed Paper Copy City/State/Zip: Other* Via: Email Mailed Paper Copy Email: INSTRUCTIONS TO APPLICANT: Complete all necessary form fields, then select SAVE FORM to save a copy to your device. PRINT FORM and deliver to city along with required documents and payment. SUBMIT FORM to send a digital copy to the city for processing. I SAVE FORM I l PRINT FORM I I SUBMIT FORM 414 Nicollet Mall Minneapolis, MN 55401-1993 June 17, 2019 Sharmeen Al-Jaff Senior Planner City of Chanhassen 7700 Market Blvd Chanhassen, MN 55317 RE: Bluff Creek Substation Field Area Network Additions Sharmeen, Attached please find a completed Development Application for a Conditional Use Permit and supporting documents for Xcel Energy’s proposed Field Area Network (FAN) components proposed at the existing Bluff Creek Substation located at 2150 Lyman Boulevard. The substation has been in operation since the late 1980’s and is within the city’s Agricultural Estate (A-2) Zoning District. The substation land is owned by the city of Chaska and Xcel Energy holds easement rights to operate and maintain the transmission portion of the substation. FAN is a private wireless communication system that will connect Xcel Energy’s control centers with intelligent, integrated devices that enable remote monitoring and control of the electric grid. The FAN system will enhance reliability for our electric customers by providing faster service and shorter, better managed outages. A fact sheet with further details is included for reference. Implementation of the FAN system in the Chanhassen/Chaska area will require installation of a 145 foot tall galvanized steel monopole with a 5 foot lightning rod attached to the top (150 feet total) in order to establish sufficient two-way communication between the Bluff Creek Substation and new advanced meters for Xcel Energy’s customers in the surrounding area. The FAN system will replace an existing communication system that has been in place since the mid 1990’s. Per city code Sec. 20-574 (15) and Article XXX, the 150 foot proposed monopole and antenna are subject to obtaining a Conditional Use Permit. Collocation requirements per Sec. 20-1510 do not apply as Xcel Energy’s FAN facilities are for public utility use, not commercial wireless telecommunication services as defined in Sec. 1-2. Additionally, Xcel Energy security requirements prohibit collocation of FAN facilities on non-company owned towers. The monopole will be designed to accommodate the proposed FAN antenna and at least one other comparable antenna. Although this design criterion will be met, Xcel Energy security requirements do not allow outside communication providers to attach to the FAN monopole as it will be installed and operated within the secured fenced area of the substation. Additionally, Sec. 20-1510 (3) applies to commercial wireless telecommunication service towers, not public utility services. Additional equipment (H-Frame base station) will be installed on the ground level that attaches to the antenna using coax cables. The General Arrangement plan shows the location of the proposed monopole and H-Frame near the existing Electrical Equipment Enclosure near the south fence line. Placement of all FAN components will meet setbacks requirements for the A-2 district per Sec 20-575 (5) and Sec 20-1505. The following documents are included with this narrative to support the Development Application: CUP Application and other Fees General Arrangement (Site Plan) with proposed FAN components shown Monopole, H-Frame plans and elevation Supplemental maps and example photos FAN Fact Sheet No additional landscaping is proposed since the FAN components will be installed within the fenced area of the existing substation. Site grading is not needed to install the pole, drainage patterns on the substation property will not change and, no new lighting or signage will be installed as part of the FAN project. Xcel Energy looks forward to working with the City of Chanhassen and implementation of the FAN system to better serve our electric customers in the area. Should you need further information on the materials submitted, please contact me. Sincerely, Chris Rogers Principal Siting & Land Rights Agent 612-330-6078, office 651-247-5531, cell Christpher.c.rogers@xcelenergy.com FAN Monopole Location A-2 Minimum Setbacks: 50’ Front and rear yards; 10’ Side yards 246’ 530’ 205’ 360’ 125'-0.00" (Monopole Height Including Ligthning Rod) 120'-0.00" (Monopole Height) 118'-0.00" (To Antenna Centerline) A B 5'-0.00" 2'-5.50" DETAIL A: WiMAX Antenna Mounting Lightning Rod WiMAX Antenna(Typical of 3) AntennaMount 7'-0.00" 10'-0.00" Varies - Field Verify Varies - Field Verify 2'-4.85" DETAIL B: H-Frame H-Frame+Ice Bridge Foundation Monopole WiMAX Antenna(Typical of 3) Top View Alpha Sector:Beta Sector:Gamma Sector: J K 5'-0.00" 2'-0.00" DETAIL J: Monopole TopSide View Varies - Field Verify Varies - Field Verify 5'-0.00" DETAIL K: Side View Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• A A B B 4 4 3 3 2 2 1 1 0.1Installation Overview SHEET 1 OF 4 REVBSIZE Date: 10-08-18 PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFCOUNCIL ROCK. ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF COUNCIL ROCK IS PROHIBITED. 6.20" 2 3/8" 9.84" 6.20" 2'-5.50" 2'-8.00" 9.00" 1 2 Keyed notes 1 WiMAX Antenna 2 2'-8.00" L x 2 3/8" OD Antenna Pipe Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• A A B B 4 4 3 3 2 2 1 1 0.1AntennaMounting Detail SHEET 2 OF 4 REVBSIZE Date: 10-08-18 PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFCOUNCIL ROCK. ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF COUNCIL ROCK IS PROHIBITED. 7'-0.00" ≤6.00" Varies - Field Verify Varies - Field Verify 3'-3.37" 3'-3.37" Connected to Buried Ground RingH-Frame Front View GLAlphaBetaGamma1 2 2 3 4 5 6 7 9 2'-0.00" 8 Keyed Items 17/8" Cable Support Blocks (3) 7Polyphasers (6) 2#2 AWG Insulated (GRN) 8SSGB (ANSI STD 607-A-2003) 3#6 AWG Insulated (GRN) 9GND Jumper (ANSI T1 334-2202) 4Only Bus Bar w/isolators 104/0 Bare Grounding Lead (ANSI T1 313-2003) Connected to Monopole 54/0 AWG Exothermic Welded Grounding Tabs (3) GND Jumper 11GPS Cables (3) 6Coax Jumpers (6) Keyed Items 11-1/4" Cable Support Blocks (3) 7Polyphasers (6) 2#2 AWG Insulated (GRN) 8SSGB (ANSI STD 607-A-2003) 3#6 AWG Insulated (GRN) 9GND Jumper (ANSI T1 334-2202) 4Only Bus Bar w/isolators 104/0 Bare Grounding Lead (ANSI T1 313-2003) Connected to Monopole 54/0 AWG Exothermic Welded Grounding Tabs (3) GND Jumper 11Type N Male to 7/16 DIN Male Adapter 63' Coax Jumpers (6) 121-1/4" Connector 7/16 DIN Female Keyed Items 1 7/8" Cable Support Blocks (3) 6 Coax Jumpers (6) 2 #2 AWG Insulated (GRN) 7 GPS Cables (3) 3 #6 AWG Insulated (GRN) 8 4/0 Bare Grounding Lead 4 Only Bus Bar w/isolators Connected to Monopole (ANSI T1 313-2003) Grounding Tabs (3) 5 4/0 AWG Exothermic Welded 9 GPS Antennas (3) GND Jumper Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• A A B B 4 4 3 3 2 2 1 1 0.1 - H-FrameInstallation Detail SHEET 3 OF 4 REVBSIZE Date: 10-08-18 PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFCOUNCIL ROCK. ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF COUNCIL ROCK IS PROHIBITED. 5'-0.00" (Monopole Foundation) 3'-4.50" (Monopole Flange) 1'-4.00" (Top of the monopole) 2'-4.85" (Base of the monopole) 2'-9.75" (Antenna Face tocenter of monopole)Beta SectorAZ 180° Alpha SectorAZ 60° Gamma SectorAZ 300° 4/0 Bare Grounding Lead Connected to Monopole Grounding Tabs (3) Beta SectorAZ 180° Gamma SectorAZ 300° Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• A A B B 4 4 3 3 2 2 1 1 0.1Monopole Top View SHEET 4 OF 4 REVBSIZE Date: 10-08-18 PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFCOUNCIL ROCK. ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF COUNCIL ROCK IS PROHIBITED. Fact Sheet xcelenergy.com | © 2018 Xcel Energy Inc. | Xcel Energy is a registered trademark of Xcel Energy Inc. | 18-01-123 Bringing Advanced Grid Intelligence and Security to Minnesota Xcel Energy’s Field Area Network (FAN) Xcel Energy is standing on the threshold of an energy evolution. A key component of this evolution is creating an interactive and modern grid that will deliver more of what Minnesota customers expect from their energy company: cleaner, more reliable energy, more ways to save money, and a better customer experience. Our goal is to build Advanced Grid Intelligence and Security—“Advanced Grid”—to provide faster, efficient service and shorter, better-managed outages by connecting the electric grid with new, intelligent energy devices and technologies. The first step in our Advance Grid includes implementing our Field Area Network (FAN). What is FAN? The Field Area Network (FAN) is a wireless communications system that connects Xcel Energy’s control centers with intelligent, integrated grid devices that enable remote monitoring and control of the electric grid. How does FAN work? FAN serves as the building block for private, fast, secure and two-way communication between our substations and field devices, including new advanced electric planned Advanced Metering Infrastructure (AMI). AMI includes many components, including new advanced electric meters for our Minnesota customers. What are the benefits of FAN for Xcel Energy’s electric customers? FAN will enable two-way communication between various grid components. For example, intelligent switches installed on high-voltage lines will “talk” to each other over the FAN working to automatically isolate electrical faults and shorten electrical outages for customers. Sensors on field devices will pinpoint a disruption on a line reducing the time it takes to make the repair. FAN enables a software application to regulate devices to manage overall system voltage and proactively prevent power losses across the grid, and helps control electric demand and customers’ energy consumption. This software also will allow us to integrate more renewable, cleaner energy sources onto the grid. Additionally, when an advanced meter is installed on a customer’s home, the FAN enables automatic notification to Xcel Energy when the residence loses or regains power. This will help us pinpoint outages and deploy repair crews in the most efficient manner possible. How does Xcel Energy plan on implementing FAN? Currently, we are working with cities in the metro area to launch our FAN network by installing FAN devices within our existing substations and other Xcel Energy-owned locations. Some equipment will attach to existing towers, while others will be installed on new monopoles. These FAN monopoles are similar to a cell tower, ranging in height from 75’ to 120’ with equipment installed on the ground level that is attached to antennas at the top using coax cables. What are the other components of Advanced Grid? Advanced Grid is Xcel Energy’s long-term strategic initiative to transform the distribution grid into an intelligent, integrated network that securely, efficiently, reliably and safely integrates distributed energy resources. It will empower customers to track their electricity use and help them take advantage of energy and cost-savings programs. The FAN is a key foundational building block for this initiative. Antennas GroundEquipment Coax CablesPower CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ss. COUNTY OF CARVER ) I, Kim T. Meuwissen, being first duly sworn, on oath deposes that she is and was on July 3,2019, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Public Hearing for Consideration of a Conditional Use Permit and Site Plan Review Application for an Xcel Energy Meter Reader Pole located at 2150 Lyman Boulevard, Planning Case No. 2019-07 to the persons named on attached Exhibit"A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. C c 1 II 1_______L.t. A ° Kim T. euwissen, Depui‘ Clerk Subscribed and sworn to before me this .--et day of 4 2019. t . m 41z--,/ Notary Public I4 `;; 1 JEAN M STECKLINCw. k,,,Lii. he oa.+won EqAmos Jan 31.2024 mor.mmim. NW w•..,un.: 7.. jS I: F t ten . 4 . ••:4,,, 4,Subject l: Property a s 44 t 1 wM s it i- r.-P i Disclaimer This map is neither a legally recorded map nor a survey and is not intended to be used as one.This map is a compilation of records,information and data located in various city, county,state and federal offices and other sources regarding the area shown,and is to TAX_NAME» be used for reference purposes only. The City does not warrant that the Geographic TAXADD_L1» Information System(GIS)Data used to prepare this map are error free,and the City does TAX ADD L2» «TAX ADD L3»not represent that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The preceding disclaimer is provided pursuant to Minnesota Statutes§466.03,Subd. 21 (2000),and the user of this map acknowledges that the City shall not be liable for any damages,and expressly waives all claims,and agrees to defend,indemnify,and hold harmless the City from any and all claims brought by User,its employees or agents,or third parties which arise out of the users access or use of data provided. 0. Ns't 5 itt a , a ali r t•Subject • i .I -1 Property 441010Star-..---, :5•.1 k • t tit t 411 Disclaimer This map is neither a legally recorded map nor a survey and is not intended to be used as one.This map is a compilation of records,information and data located in various city, county,state and federal offices and other sources regarding the area shown,and is to be used for reference purposes only. The City does not warrant that the Geographic Information System(GIS)Data used to prepare this map are error free,and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the Next Record»«TAXNAME» depiction of geographic features. The preceding disclaimer is provided pursuant to cTAX ADD L1»Minnesota Statutes§466.03, Subd.21 (2000),and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims,and TAX ADD L2», «TAX ADD L3» agrees to defend,indemnify,and hold harmless the City from any and all claims brought by User,its employees or agents,or third parties which arise out of the users access or use of data provided. n O T r N m2E L ddmcCD0LNCdT N1myLO ... O ? N ca U i U N '5, r-. nF .ct E. Qls5-o ° cE=M Yco .... 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