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Agenda and PacketAGENDA CHANHASSEN PLANNING COMMISSION TUESDAY, JULY 16, 2019, 7:00 PM CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD A.CALL TO ORDER B.OLD BUSINESS C.PUBLIC HEARINGS 1.Consider a Conditional Use Permit and Site Plan Review Application for an Xcel Energy Meter Reader Pole located at 2150 Lyman Boulevard 2.Amendments to Chapter 18, Subdivisions: Design Standards (Streets and Fire Apparatus Access Roads) D.NEW BUSINESS E.APPROVAL OF MINUTES 1.Approval of Planning Commission Minutes dated June 18, 2019 F.COMMISSION PRESENTATIONS G.ADMINISTRATIVE PRESENTATIONS 1.City Council Action Update H.CORRESPONDENCE DISCUSSION I.ADJOURNMENT J.OPEN DISCUSSION NOTE: Planning Commission meetings are scheduled to end by 10:30 p.m. as outlined in the official bylaws. We will make every attempt to complete the hearing for each item on the agenda. If, however, this does not appear to be possible, the Chairperson will notify those present and offer rescheduling options. Items thus pulled from consideration will be listed first on the agenda at the next Commission meeting. If a constituent or resident sends an email to staff or the Planning Commission, it must be made part of the public record based on State Statute. If a constituent or resident sends an email to the Mayor and City Council, it is up to each individual City Council member and Mayor if they want it to be made part of the public record or not. There is no State Statute that forces the Mayor or City Council to share that information with the public or be made part of the public record. Under State Statute, staff cannot remove comments or letters provided as part of the public input process. PLANNING COMMISSION STAFF REPORT Tuesday, July 16, 2019 Subject Consider a Conditional Use Permit and Site Plan Review Application for an Xcel Energy Meter Reader Pole located at 2150 Lyman Boulevard Section PUBLIC HEARINGS Item No: C.1. Prepared By Sharmeen AlJaff, Senior Planner File No: Planning Case 201907 PROPOSED MOTION: “The Chanhassen Planning Commission recommends the City Council approve a Conditional Use Permit and Site Plan to allow a 145foot pole with a 5foot lightning rod for a Utility Meter Reader subject to the Conditions of Approval and adoption of the attached Findings of Fact and Recommendation.” SUMMARY OF REQUEST The applicant is requesting a Conditional Use Permit and Site Plan Review to allow a 145foot pole and 5foot lightning rod for a Utility Meter Reader. APPLICANT Xcel Energy, Chris Rogers, 414 Nicollet Mall GO6A, Minneapolis, MN 55401, Christopher.c.roger@xcelenergy.com, 6123306078 SITE INFORMATION PRESENT ZONING: Agricultural Estate District ( A2) LAND USE:Public/Semi Public ACREAGE: 9.2 acres DENSITY: NA APPLICATION REGULATIONS Chapter 20, Zoning ARTICLE XXX. TOWERS AND ANTENNAS BACKGROUND The Bluff Creek Electric Substation has been in operation since the late 1980’s. The substation land is owned by the PLANNING COMMISSION STAFFREPORTTuesday, July 16, 2019SubjectConsider a Conditional Use Permit and Site Plan Review Application for an Xcel Energy MeterReader Pole located at 2150 Lyman BoulevardSectionPUBLIC HEARINGS Item No: C.1.Prepared By Sharmeen AlJaff, Senior Planner File No: Planning Case 201907PROPOSED MOTION:“The Chanhassen Planning Commission recommends the City Council approve a Conditional Use Permit and SitePlan to allow a 145foot pole with a 5foot lightning rod for a Utility Meter Reader subject to the Conditions ofApproval and adoption of the attached Findings of Fact and Recommendation.”SUMMARY OF REQUESTThe applicant is requesting a Conditional Use Permit and Site Plan Review to allow a 145foot pole and 5footlightning rod for a Utility Meter Reader.APPLICANTXcel Energy, Chris Rogers, 414 Nicollet Mall GO6A, Minneapolis, MN 55401,Christopher.c.roger@xcelenergy.com, 6123306078SITE INFORMATIONPRESENT ZONING: Agricultural Estate District ( A2)LAND USE:Public/Semi PublicACREAGE: 9.2 acres DENSITY: NA APPLICATION REGULATIONSChapter 20, ZoningARTICLE XXX. TOWERS AND ANTENNASBACKGROUND The Bluff Creek Electric Substation has been in operation since the late 1980’s. The substation land is owned by the City of Chaska and Xcel Energy holds easement rights to operate and maintain the transmission portion of the substation. The proposed Field Area Network (FAN) is a wireless communications system that connects Xcel Energy’s control centers with intelligent, integrated grid devices that enable remote monitoring and control of the electric grid.The FAN system will enhance reliability for our electric customers by providing faster service and shorter, better managed outages. RECOMMENDATION Staff recommends the Planning Commission adopt the following motions: Site Plan Review "The Planning Commission recommends the City Council approve a Site Plan Permit, Planning Case 201907 for a 145foot pole with a 5foot lightning rod as shown in Attachment 4, and adopts the attached Findings of Fact and Recommendation,subject to the following conditions: 1. A building permit is required to construct (erect) the (pole). 2. The tower plans must be signed by a professional engineer who's licensed in the State of Minnesota. 3. The contractor shall contact the Inspections Division as early as possible to discuss plan review and permit procedures. 4. The applicant shall enter into a Site Plan Agreement. Conditional Use Permit "The Planning Commission recommends the City Council approve a Conditional Use Permit, Planning Case 201907 for a 145foot pole with a 5foot lightning rod as shown in Attachment 4,and adopts the attached Findings of Fact and Recommendation,subject to the following conditions: 1. The pole shall comply with the requirements in ARTICLE XXX. TOWERS AND ANTENNAS of the Zoning Ordinance. 2. The tower shall not be illuminated by artificial means and shall not display strobe lights unless such lighting is specifically required by the Federal Aviation Administration or other federal or state authority for a particular tower. 3. No signage, advertising or identification of any kind intended to be visible from the ground or other structures is permitted, except applicable warning and equipment information signage required by the manufacturer or by federal, state, or local authorities." ATTACHMENTS: Staff Report Findings of Fact and Recommendation Application Narrative Proposed Pole Location Pole Details Fact Sheet Affidavit of Mailing CITY OF CHANHASSEN PC DATE: July 16, 2019 CC DATE: August 12, 2019 REVIEW DEADLINE: August 13, 2019 CASE #: 2019-07 BY: SJ SUMMARY OF REQUEST: The applicant is requesting a Conditional Use Permit and Site Plan Review to allow a 145-foot tower and 5-foot lightning rod for a Utility Meter Reader. Notice of this public hearing has been mailed to all property owners within the required 500 feet. Staff is recommending approval of the request with conditions. LOCATION: 2150 Lyman Boulevard (Bluff Creek Substation). APPLICANT: Xcel Energy OWNER: Chaska Electric Chris Rogers Andrew Romine 414 Nicollet Mall GO-6A 660 Victoria Drive Minneapolis, MN 55401 Chaska, MN 55317 Christopher.c.roger@xcelenery.com aromine@chaskamn.gov 612-330-6078 952-227-7710 PRESENT ZONING: Agricultural Estate District ( A2) 2030 LAND USE PLAN: Public Semi Public ACREAGE: 9.96 acres DENSITY: NA LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city’s discretion in approving or denying a site plan is limited to whether or not the proposed project complies with Zoning Ordinance requirements. If it meets these standards, the city must then approve the site plan. This is a quasi- judicial decision. The city has limited discretion in approving or denying conditional use permits, based on whether or not the proposal meets the conditional use permit standards outlined in the Zoning Ordinance. If the city finds that all the applicable conditional use permit standards are met, the permit must be approved. This is a quasi-judicial decision. PROPOSED MOTION: “The Chanhassen Planning Commission recommends the City Council approve a Conditional Use Permit and Site Plan to allow a 145-foot pole with a 5-foot lightning rod for a Utility Meter Reader subject to the Conditions of Approval and adoption of the attached Findings of Fact and Recommendation.” Planning Commission Xcel Energy July 16, 2019 Page 2 of 10 APPLICABLE REGULATIONS Chapter 20, Zoning ARTICLE XXX. TOWERS AND ANTENNAS PROPOSAL/SUMMARY The applicant is requesting a conditional use permit and site plan approval for the construction of a 145-foot pole with a 5-foot lightning rod for a utility meter reader. The pole is proposed to be situated north of Lyman Boulevard and south of the Chanhassen High School. A single 5-foot lightning rod will be mounted above the 145-foot pole. The pole will have a base width of 28 inches and tapers as it reaches the highest point. The control equipment will be housed at the base of the pole. No landscaping is proposed since the site has existing landscaping. No trees are proposed to be removed. Access to the pole is provided via a driveway off of Lyman Boulevard which accesses the Bluff Creek Electric Substation. Staff is recommending approval with conditions. BACKGROUND Bluff Creek Electric Substation has been in operation since the late 1980’s. The substation land is owned by the City of Chaska and Xcel Energy holds easement rights to operate and maintain the transmission portion of the substation. The proposed Field Area Network (FAN) is a wireless communications system that connects Xcel Energy’s control centers with intelligent, integrated grid devices that enable remote monitoring and control of the electric grid. The FAN system will enhance reliability for our electric customers by providing faster service and shorter, better managed outages. Subject Site Planning Commission Xcel Energy July 16, 2019 Page 3 of 10 GENERAL CONDITIONAL USE PERMIT AND SITE PLAN The applicant is requesting a Conditional Use Permit and a Site Plan Review to construct a 145- foot monopole with a 5-foot lightning rod for a utility meter reader. The city’s Zoning Ordinance allows towers and antennas in Agricultural Estate District (A2) subject to the approval of a Conditional Use Permit by the City Council. In reviewing conditional use permit requests, the Planning Commission must consider possible adverse affects of the use. The standards are: The City of Chanhassen finds it necessary for the promotion and preservation of the public health, safety, welfare, and aesthetics of the community that the construction, location, size, and maintenance of wireless telecommunication facilities be controlled. Further, the city finds: (1) Towers and antennas have a direct impact on, and a relationship to, the image of the community; (2) The manner of installation, location, and maintenance of towers and antennas affects the public health, safety, welfare, and aesthetics of the community; (3) A reasonable opportunity for the establishment of wireless telecommunication must be provided to serve residential and business needs, and; (4) Uncontrolled and unlimited towers and antennas adversely impact the image and aesthetics of the community and, thereby, undermine economic value and growth. The following constitutes our findings: A 145-foot high pole with a 5- foot lightning rod at this location should not be injurious to the use and enjoyment of surrounding property or substantially diminish property values, as the proposed tower is located amidst the Bluff Creek Electric Substation and will blend in with the surrounding electric structures. Further, the proposed tower should not endanger the public health or safety if the conditions attached to the permit and building code requirements are adhered to. Planning Commission Xcel Energy July 16, 2019 Page 4 of 10 In locating a pole, the applicant must demonstrate that the antenna cannot be accommodated on an existing or approved tower or building within a one-mile search radius. There is an existing pole within the mile radius. The cell tower northwest of the substation is full at the top and is only 120’ high, as opposed to the 145’+5’ height required for Xcel Energy’s FAN coverage in the area. Collocation on this cell tower is not possible as it is not tall enough, nor is there space for additional attachments. Staff instructed the applicant to provide images showing the pole in the proposed location. The image shows the pole from Lyman Boulevard. City Code does require new antenna support structures to be designed to accommodate additional users. Providing opportunities for co-location is important if the total number of towers in the city is to be kept at a minimum. However, Xcel Energy is a regulated public utility and as a power company, the communications to their field equipment need to be protected from intentional and accidental damage that could occur to their communication equipment due to collocation during someone else’s maintenance. One of the main reasons Xcel does not allow colocation is that compromised communication to control devices increases the possibility of high voltage electrocution of an employee, or if events cascade further, someone from the public. They take all steps possible to avoid such scenarios, and the liability that can accompany this. One clear way to do this is with physical security and separation from any other planned or unplanned equipment contact from third parties. The site is fenced in and only escorted personnel are allowed on the site. Proposed Pole Proposed Pole Existing Pole Planning Commission Xcel Energy July 16, 2019 Page 5 of 10 PARKING There is no designated parking lot with this proposal. Maintenance staff parks west of the fenced area to service the equipment. Staff expects only minimal vehicle traffic to visit the site for maintenance purposes. LANDSCAPING The site has existing vegetation. No trees or vegetation will be removed to install the pole. No additional landscaping is proposed. LIGHTING The pole is not planned to add any parking lot lighting. The pole will not be illuminated by artificial means and does not meet the criteria for needing strobe lights. SIGNAGE No advertising signage or identification of any kind will be placed on the pole. GRADING/DRAINAGE Access to the pole will be through the Bluff Creek Electric Substation driveway. No site grading will be needed to install the pole. The drainage pattern of the property will not change. MISCELLANEOUS The radio meter contractor shall submit to the city a footing pole design and drawing signed by a registered engineer. Staff finds that the applicant has met the general standards for all conditional uses and the design standards for poles. Planning Commission Xcel Energy July 16, 2019 Page 6 of 10 COMPLIANCE TABLE – A2 DISTRICT Ordinance Proposed Tower Height 150 feet 150 feet (including a 5 foot Lightning Rod) Tower Setback N-50' E-10' N-360' E-530' S-50' W-100' S-246' W-205' Variances Required None Planning Commission Xcel Energy July 16, 2019 Page 7 of 10 FINDINGS Site Plan Findings In evaluating a site plan and building plan, the city shall consider the development's compliance with the following: (1) Consistency with the elements and objectives of the city's development guides, including the Comprehensive Plan, official road mapping, and other plans that may be adopted; (2) Consistency with this division; (3) Preservation of the site in its natural state to the extent practicable by minimizing tree and soil removal and designing grade changes to be in keeping with the general appearance of the neighboring developed or developing areas; (4) Creation of a harmonious relationship of building and open space with natural site features and with existing and future buildings having a visual relationship to the development; (5) Creation of functional and harmonious design for structures and site features, with special attention to the following: a. An internal sense of order for the buildings and use on the site and provision of a desirable environment for occupants, visitors and general community; b. The amount and location of open space and landscaping; c. Materials, textures, colors and details of construction as an expression of the design concept and the compatibility of the same with adjacent and neighboring structures and uses; and d. Vehicular and pedestrian circulation, including walkways, interior drives and parking in terms of location and number of access points to the public streets, width of interior drives and access points, general interior circulation, separation of pedestrian and vehicular traffic and arrangement and amount of parking. (6) Protection of adjacent and neighboring properties through reasonable provision for surface water drainage, sound and sight buffers, preservation of views, light and air and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. Planning Commission Xcel Energy July 16, 2019 Page 8 of 10 Finding: The proposed pole is consistent with the design requirements, the Comprehensive Plan, the Zoning Ordinance, and the Site Plan Review requirements. The site design is compatible with its surroundings. It is functional and utilizes the existing substation site. Conditional Use Permit Findings When approving a Conditional Use Permit, the city must determine the capability of a proposed development with existing and proposed uses. The general issuance standards of the conditional use Section 20-232, include the following 12 items: 1. Will not be detrimental to or endanger the public health, safety, comfort, convenience or general welfare of the neighborhood or the city. Finding: The proposed pole will provide an essential utility to the community. 2. Will be consistent with the objectives of the city's Comprehensive Plan and this chapter. Finding: The proposed use is consistent with the city’s Comprehensive Plan and complies with city ordinance requirements. 3. Will be designed, constructed, operated and maintained so to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area. Finding: The proposed pole complies with city ordinance requirements. The pole will blend in with surrounding structures and is located within an existing electrical substation complex. 4. Will not be hazardous or disturbing to existing or planned neighboring uses. Finding: The proposed pole will not be hazardous to existing or planned neighboring uses and will be designed and constructed to meet all code requirements. 5. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. Finding: Xcel Energy will service and maintain the pole adequately. 6. Will not create excessive requirements for public facilities and services and will not be detrimental to the economic welfare of the community. Planning Commission Xcel Energy July 16, 2019 Page 9 of 10 Finding: Will not create excessive requirements for public facilities and services and will not be detrimental to the economic welfare of the community. It will provide a necessary utility. 7. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, odors, rodents, or trash. Finding: The proposed pole should not create conditions that are detrimental to any persons, property or the general welfare of the community. 8. Will have vehicular approaches to the property that do not create traffic congestion or interfere with traffic or surrounding public thoroughfares. Finding: The proposed pole will not interfere with traffic circulation and will use existing site access. 9. Will not result in the destruction, loss or damage of solar access, natural, scenic or historic features of major significance. Finding: The proposed pole will not destroy or damage natural, scenic, or historic features. 10. Will be aesthetically compatible with the area. Finding: The proposed pole will be aesthetically compatible with the area and will be located within an existing electrical substation complex. 11. Will not depreciate surrounding property values. Finding: The proposed pole should not depreciate surrounding property values. 12. Will meet standards prescribed for certain uses as provided in this article. Finding: The proposed pole will meet standards established for communication towers. STAFF RECOMMENDATION Staff recommends the Planning Commission adopt the following motions: Site Plan Review "The Planning Commission recommends the City Council approve Site Plan Permit - Planning Case 2019-07 for a 145-foot pole with a 5-foot lightning rod as shown in Attachment 4, and adopts the attached Findings of Fact and Recommendation, subject to the following conditions: 1. A building permit is required to construct (erect) the (pole). Planning Commission Xcel Energy July 16, 2019 Page 10 of 10 2. The pole plans must be signed by a professional engineer licensed in the State of Minnesota. 3. The contractor shall contact the Inspections Division as early as possible to discuss plan review and permit procedures. 4. The applicant shall enter into a site plan agreement. Conditional Use Permit "The Planning Commission recommends the City Council approve Conditional Use Permit - Planning Case 2019-07 for a 145-foot pole with a 5-foot lightning rod as shown in Attachment 4, and adopts the attached Findings of Fact and Recommendation, subject to the following conditions: 1. The pole shall comply with the requirements in ARTICLE XXX. TOWERS AND ANTENNAS of the Zoning Ordinance. 2. The pole shall not be illuminated by artificial means and shall not display strobe lights unless such lighting is specifically required by the Federal Aviation Administration or other federal or state authority for a particular tower. 3. No signage, advertising or identification of any kind intended to be visible from the ground or other structures is permitted, except applicable warning and equipment information signage required by the manufacturer or by federal, state, or local authorities.” ATTACHMENTS 1. Findings of Fact and Recommendation 2. Application 3. Narrative 4. Proposed Pole Location 5. Pole details 6. Fact Sheet 7. Affidavit of Mailing Public Hearing Notice g:\plan\2019 planning cases\19-07 xcel energy meter reader pole cup and spr\staff report cup.doc 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA FINDINGS OF FACT AND RECOMMENDATION IN RE: Application of Xcel Energy for a Conditional Use Permit and Site Plan approval for a 145-foot pole with a 5-foot lightning rod – Planning Case 2019-07. On July 16, 2019, the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application of Xcel Energy for a Conditional Use Permit and Site Plan approval for the property legally described in the attached Exhibit A. The Planning Commission conducted a public hearing on the proposed conditional use and site plan that was preceded by published and mailed notice. The Planning Commission heard testimony from all interested persons wishing to speak and now makes the following: FINDINGS OF FACT 1. The property is currently zoned A-2, Agricultural Estate District. 2. The property is guided by the Land Use Plan for Public/Semi-Public. 3. Section 20-232: a. Will not be detrimental to or enhance the public health, safety, comfort, convenience or general welfare of the neighborhood or the city. b. Will be consistent with the objectives of the city's comprehensive plan and this chapter. c. Will be designed, constructed, operated and maintained so to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area. d. Will not be hazardous or disturbing to existing or planned neighboring uses. e. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. f. Will not create excessive requirements for public facilities and services and will not be detrimental to the economic welfare of the community. 2 g. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, odors, rodents, or trash. h. Will have vehicular approaches to the property that do not create traffic congestion or interfere with traffic or surrounding public thoroughfares. i. Will not result in the destruction, loss or damage of solar access, natural, scenic or historic features of major significance. j. Will be aesthetically compatible with the area. k. Will not depreciate surrounding property values. l. Will meet standards prescribed for certain uses as provided in this article. 4. Section 20-110: a. Consistency with the elements and objectives of the city's development guides, including the comprehensive plan, official road mapping, and other plans that may be adopted. b. Consistency with this division. c. Preservation of the site in its natural state to the extent practicable by minimizing tree and soil removal and designing grade changes to be in keeping with the general appearance of the neighboring developed or developing areas. d. Creation of a harmonious relationship of building and open space with natural site features and with existing and future buildings having a visual relationship to the development. e. Creation of functional and harmonious design for structures and site features, with special attention to the following: 1. An internal sense of order for the buildings and use on the site and provision of a desirable environment for occupants, visitors and general community. 2. The amount and location of open space and landscaping. 3. Materials, textures, colors and details of construction as an expression of the design concept and the compatibility of the same with adjacent and neighboring structures and uses. 4. Vehicular and pedestrian circulation, including walkways, interior drives and parking in terms of location and number of access points to the public streets, width of interior drives and access points, general interior circulation, separation of pedestrian and vehicular traffic and arrangement and amount of parking. 3 f. Protection of adjacent and neighboring properties through reasonable provision for surface water drainage, sound and sight buffers, preservation of views, light and air and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. 5. The Planning Report #2019-07, dated July 16, 2019, prepared by Sharmeen Al-Jaff et al, is incorporated herein. RECOMMENDATION The Planning Commission recommends that the City Council approve the Conditional Use Permit. ADOPTED by the Chanhassen Planning Commission this 16h day of July, 2019. CHANHASSEN PLANNING COMMISSION BY:___________________________________ Steven Weick 4 l COMMUNITY DEVELOPMENT DEPARTMENT lalindDivision— P.O. 147, oard CITY OF CI[AIiHASSNMailingAddress— .O. Box 147, Chanhassen, MN 55317 11*Phone: (952)227-1300/Fax: (952) 227-1110 APPLICATION/FOR DEVELOPMENT REVIEW j Q Submittal Date I t I I `I PC Date 1 `I ( (C cc Date I1' I t 60 Day Review Dater I l I I 1 Section 1: Application Type(check all that apply) Refer to the appropriate Application Checklist for required submittal information that must accompany this application) Comprehensive Plan Amendment 600 Subdivision (SUB) Minor MUSA line for failing on-site sewers $100 Create 3 lots or less 300 Create over 3 lots 600+ $15 per lot 17r Conditional Use Permit(CUP) lots) Single-Family Residence 325 Metes& Bounds(2 lots) 300 All Others 425 Consolidate Lots 150 ElInterim Use Permit(!UP) Lot Line Adjustment 150 In conjunction with Single-Family Residence..$325 III Final Plat 700 All Others 425 Includes$450 escrow for attorney costs)* Additional escrow may be required for other applications through the development contract. Rezoning (REZ) Planned Unit Development(PUD) 750 El Vacation of Easements/Right-of-way(VAC) $300 Minor Amendment to existing PUD 100 Additional recording fees may apply) All Others 500 Variance (VAR) 200 Sign Plan Review 150 El Wetland Alteration Permit(WAP) Site Plan Review(SPR) Single-Family Residence 150 Administrative 100 All Others 275 Commercial/Industrial Districts* 500 Plus $10 per 1,000 square feet of building area: Zoning Appeal 100 thousand square feet) Include number of existing employees:Zoning Ordinance Amendment(ZOA) 500 Include number of new employees: Residential Districts 500 NOTE: When multiple applications are processed concurrently, Plus $5 per dwelling unit(units) the appropriate fee shall be charged for each application. Vi Notification Sign (City to install and remove) 200 i Property Owners' List within 500' (City to generate after pre-application meeting) 3 per address 1' addresses) Escrow for Recording Documents (check all that apply) 50 per document 1 Conditional Use Permit Interim Use Permit r Site Plan Agreement Vacation Variance Wetland Alteration Permit Metes& Bounds Subdivision (3 docs.)Easements ( easements) Deeds TOTAL FEE 7 ,,c T) Section 2: Required Information Description of Proposal: Install 150'monopole/antenna and base station within fenced area of the existing substation. Property Address or Location:2150 Lyman Boulevard Parcel#: 250220710 Legal Description:Part of SE 1/4 of NW 1/4 Section 22, TS 116, Range 23 Total Acreage:9.96 Wetlands Present? Yes V] No Present Zoning: Agricultural Estate District(A2) Requested Zoning: Agricultural Estate District(A2) Present Land Use Designation: Commercial Requested Land Use Designation: Commercial Existing Use of Property: Electric Substation-Public Utility Check box if separate narrative is attached. Section 3: Property Owner and Applicant Information APPLICANT OTHER THAN PROPERTY OWNER: In signing this application, I, as applicant, represent to have obtained authorization from the property owner to file this application. I agree to be bound by conditions of approval, subject only totherighttoobjectatthehearingsontheapplicationorduringtheappealperiod. If this application has not been signed by the property owner, I have attached separate documentation of full legal capacity to file the application. This applicationshouldbeprocessedinmynameandIamthepartywhomtheCityshouldcontactregardinganymatterpertainingtothisapplication. I will keep myself informed of the deadlines for submission of material and the progress of this application. Ifurtherunderstandthatadditionalfeesmaybechargedforconsultingfees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name: Xcel Energy Contact: Chris Rogers Address: 414 Nicollet Mall GO-6A Phone: 612)330-6078 City/State/Zip: Minneapolis, MN 55401 Cell: 651)247-5531 p g @ gY Fax:612)573-1861 Email: christo her.c.ro ers xcelener com yyy Digitally signed by Christopher C Rogers Signature: Christopher C Rogers Date:2019.04.0215:14:38.Os00' Date: u PROPERTY OWNER: In signing this application, I, as property owner, have full legal capacity to, and hereby do,authorize the filing of this application. I understand that conditions of approval are binding and agree to be bound by thoseconditions, subject only to the right to object at the hearings or during the appeal periods. I will keep myself informed ofthedeadlinesforsubmissionofmaterialandtheprogressofthisapplication. I further understand that additional fees maybechargedforconsultingfees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name: Chaska Electric Contact: Andrew Romine Address: 660 Victoria Drive Phone: 952)227-7710 City/State/Zip: Chaska, MN 55318 Cell: Email: aromine@chaskamn.gov Fax: Signature: YI Date: s'a.l- t '1 This application must be completed in full an must be accompanied by all information and plans required by applicable City Ordinance provisions. Before filing this application, refer to the appropriate Application Checklist and confer with the Planning Department to determine the specific ordinance and applicable procedural requirements and fees. A determination of completeness of the application shall be made within 15 business days of application submittal. A written notice of application deficiencies shall be mailed to the applicant within 15 business days of application. PROJECT ENGINEER(if applicable) Name: Same as above -Xcel Energy Contact: Address: Phone: City/State/Zip: Cell: Email: Fax: Section 4: Notification Information Who should receive copies of staff reports? Other Contact Information: E Property Owner Via: Email Mailed Paper Copy Name: Applicant Via: Email Mailed Paper Copy Address: Engineer Via: [1Email Mailed Paper Copy City/State/Zip: Other* Via: Email Mailed Paper Copy Email: INSTRUCTIONS TO APPLICANT: Complete all necessary form fields, then select SAVE FORM to save a copy to your device. PRINT FORM and deliver to city along with required documents and payment. SUBMIT FORM to send a digital copy to the city for processing. I SAVE FORM I l PRINT FORM I I SUBMIT FORM 414 Nicollet Mall Minneapolis, MN 55401-1993 June 17, 2019 Sharmeen Al-Jaff Senior Planner City of Chanhassen 7700 Market Blvd Chanhassen, MN 55317 RE: Bluff Creek Substation Field Area Network Additions Sharmeen, Attached please find a completed Development Application for a Conditional Use Permit and supporting documents for Xcel Energy’s proposed Field Area Network (FAN) components proposed at the existing Bluff Creek Substation located at 2150 Lyman Boulevard. The substation has been in operation since the late 1980’s and is within the city’s Agricultural Estate (A-2) Zoning District. The substation land is owned by the city of Chaska and Xcel Energy holds easement rights to operate and maintain the transmission portion of the substation. FAN is a private wireless communication system that will connect Xcel Energy’s control centers with intelligent, integrated devices that enable remote monitoring and control of the electric grid. The FAN system will enhance reliability for our electric customers by providing faster service and shorter, better managed outages. A fact sheet with further details is included for reference. Implementation of the FAN system in the Chanhassen/Chaska area will require installation of a 145 foot tall galvanized steel monopole with a 5 foot lightning rod attached to the top (150 feet total) in order to establish sufficient two-way communication between the Bluff Creek Substation and new advanced meters for Xcel Energy’s customers in the surrounding area. The FAN system will replace an existing communication system that has been in place since the mid 1990’s. Per city code Sec. 20-574 (15) and Article XXX, the 150 foot proposed monopole and antenna are subject to obtaining a Conditional Use Permit. Collocation requirements per Sec. 20-1510 do not apply as Xcel Energy’s FAN facilities are for public utility use, not commercial wireless telecommunication services as defined in Sec. 1-2. Additionally, Xcel Energy security requirements prohibit collocation of FAN facilities on non-company owned towers. The monopole will be designed to accommodate the proposed FAN antenna and at least one other comparable antenna. Although this design criterion will be met, Xcel Energy security requirements do not allow outside communication providers to attach to the FAN monopole as it will be installed and operated within the secured fenced area of the substation. Additionally, Sec. 20-1510 (3) applies to commercial wireless telecommunication service towers, not public utility services. Additional equipment (H-Frame base station) will be installed on the ground level that attaches to the antenna using coax cables. The General Arrangement plan shows the location of the proposed monopole and H-Frame near the existing Electrical Equipment Enclosure near the south fence line. Placement of all FAN components will meet setbacks requirements for the A-2 district per Sec 20-575 (5) and Sec 20-1505. The following documents are included with this narrative to support the Development Application: CUP Application and other Fees General Arrangement (Site Plan) with proposed FAN components shown Monopole, H-Frame plans and elevation Supplemental maps and example photos FAN Fact Sheet No additional landscaping is proposed since the FAN components will be installed within the fenced area of the existing substation. Site grading is not needed to install the pole, drainage patterns on the substation property will not change and, no new lighting or signage will be installed as part of the FAN project. Xcel Energy looks forward to working with the City of Chanhassen and implementation of the FAN system to better serve our electric customers in the area. Should you need further information on the materials submitted, please contact me. Sincerely, Chris Rogers Principal Siting & Land Rights Agent 612-330-6078, office 651-247-5531, cell Christpher.c.rogers@xcelenergy.com FAN Monopole Location A-2 Minimum Setbacks: 50’ Front and rear yards; 10’ Side yards 246’ 530’ 205’ 360’ 125'-0.00" (Monopole Height Including Ligthning Rod) 120'-0.00" (Monopole Height) 118'-0.00" (To Antenna Centerline) A B 5'-0.00" 2'-5.50" DETAIL A: WiMAX Antenna Mounting Lightning Rod WiMAX Antenna(Typical of 3) AntennaMount 7'-0.00" 10'-0.00" Varies - Field Verify Varies - Field Verify 2'-4.85" DETAIL B: H-Frame H-Frame+Ice Bridge Foundation Monopole WiMAX Antenna(Typical of 3) Top View Alpha Sector:Beta Sector:Gamma Sector: J K 5'-0.00" 2'-0.00" DETAIL J: Monopole TopSide View Varies - Field Verify Varies - Field Verify 5'-0.00" DETAIL K: Side View Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• A A B B 4 4 3 3 2 2 1 1 0.1Installation Overview SHEET 1 OF 4 REVBSIZE Date: 10-08-18 PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFCOUNCIL ROCK. ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF COUNCIL ROCK IS PROHIBITED. 6.20" 2 3/8" 9.84" 6.20" 2'-5.50" 2'-8.00" 9.00" 1 2 Keyed notes 1 WiMAX Antenna 2 2'-8.00" L x 2 3/8" OD Antenna Pipe Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• A A B B 4 4 3 3 2 2 1 1 0.1AntennaMounting Detail SHEET 2 OF 4 REVBSIZE Date: 10-08-18 PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFCOUNCIL ROCK. ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF COUNCIL ROCK IS PROHIBITED. 7'-0.00" ≤6.00" Varies - Field Verify Varies - Field Verify 3'-3.37" 3'-3.37" Connected to Buried Ground RingH-Frame Front View GLAlphaBetaGamma1 2 2 3 4 5 6 7 9 2'-0.00" 8 Keyed Items 17/8" Cable Support Blocks (3) 7Polyphasers (6) 2#2 AWG Insulated (GRN) 8SSGB (ANSI STD 607-A-2003) 3#6 AWG Insulated (GRN) 9GND Jumper (ANSI T1 334-2202) 4Only Bus Bar w/isolators 104/0 Bare Grounding Lead (ANSI T1 313-2003) Connected to Monopole 54/0 AWG Exothermic Welded Grounding Tabs (3) GND Jumper 11GPS Cables (3) 6Coax Jumpers (6) Keyed Items 11-1/4" Cable Support Blocks (3) 7Polyphasers (6) 2#2 AWG Insulated (GRN) 8SSGB (ANSI STD 607-A-2003) 3#6 AWG Insulated (GRN) 9GND Jumper (ANSI T1 334-2202) 4Only Bus Bar w/isolators 104/0 Bare Grounding Lead (ANSI T1 313-2003) Connected to Monopole 54/0 AWG Exothermic Welded Grounding Tabs (3) GND Jumper 11Type N Male to 7/16 DIN Male Adapter 63' Coax Jumpers (6) 121-1/4" Connector 7/16 DIN Female Keyed Items 1 7/8" Cable Support Blocks (3) 6 Coax Jumpers (6) 2 #2 AWG Insulated (GRN) 7 GPS Cables (3) 3 #6 AWG Insulated (GRN) 8 4/0 Bare Grounding Lead 4 Only Bus Bar w/isolators Connected to Monopole (ANSI T1 313-2003) Grounding Tabs (3) 5 4/0 AWG Exothermic Welded 9 GPS Antennas (3) GND Jumper Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• A A B B 4 4 3 3 2 2 1 1 0.1 - H-FrameInstallation Detail SHEET 3 OF 4 REVBSIZE Date: 10-08-18 PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFCOUNCIL ROCK. ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF COUNCIL ROCK IS PROHIBITED. 5'-0.00" (Monopole Foundation) 3'-4.50" (Monopole Flange) 1'-4.00" (Top of the monopole) 2'-4.85" (Base of the monopole) 2'-9.75" (Antenna Face tocenter of monopole)Beta SectorAZ 180° Alpha SectorAZ 60° Gamma SectorAZ 300° 4/0 Bare Grounding Lead Connected to Monopole Grounding Tabs (3) Beta SectorAZ 180° Gamma SectorAZ 300° Notes: Preliminary schematic design only - not for construction.•Dimensions are approximate and subject to field verification.•Drawing not to scale.• A A B B 4 4 3 3 2 2 1 1 0.1Monopole Top View SHEET 4 OF 4 REVBSIZE Date: 10-08-18 PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFCOUNCIL ROCK. ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF COUNCIL ROCK IS PROHIBITED. Fact Sheet xcelenergy.com | © 2018 Xcel Energy Inc. | Xcel Energy is a registered trademark of Xcel Energy Inc. | 18-01-123 Bringing Advanced Grid Intelligence and Security to Minnesota Xcel Energy’s Field Area Network (FAN) Xcel Energy is standing on the threshold of an energy evolution. A key component of this evolution is creating an interactive and modern grid that will deliver more of what Minnesota customers expect from their energy company: cleaner, more reliable energy, more ways to save money, and a better customer experience. Our goal is to build Advanced Grid Intelligence and Security—“Advanced Grid”—to provide faster, efficient service and shorter, better-managed outages by connecting the electric grid with new, intelligent energy devices and technologies. The first step in our Advance Grid includes implementing our Field Area Network (FAN). What is FAN? The Field Area Network (FAN) is a wireless communications system that connects Xcel Energy’s control centers with intelligent, integrated grid devices that enable remote monitoring and control of the electric grid. How does FAN work? FAN serves as the building block for private, fast, secure and two-way communication between our substations and field devices, including new advanced electric planned Advanced Metering Infrastructure (AMI). AMI includes many components, including new advanced electric meters for our Minnesota customers. What are the benefits of FAN for Xcel Energy’s electric customers? FAN will enable two-way communication between various grid components. For example, intelligent switches installed on high-voltage lines will “talk” to each other over the FAN working to automatically isolate electrical faults and shorten electrical outages for customers. Sensors on field devices will pinpoint a disruption on a line reducing the time it takes to make the repair. FAN enables a software application to regulate devices to manage overall system voltage and proactively prevent power losses across the grid, and helps control electric demand and customers’ energy consumption. This software also will allow us to integrate more renewable, cleaner energy sources onto the grid. Additionally, when an advanced meter is installed on a customer’s home, the FAN enables automatic notification to Xcel Energy when the residence loses or regains power. This will help us pinpoint outages and deploy repair crews in the most efficient manner possible. How does Xcel Energy plan on implementing FAN? Currently, we are working with cities in the metro area to launch our FAN network by installing FAN devices within our existing substations and other Xcel Energy-owned locations. Some equipment will attach to existing towers, while others will be installed on new monopoles. These FAN monopoles are similar to a cell tower, ranging in height from 75’ to 120’ with equipment installed on the ground level that is attached to antennas at the top using coax cables. What are the other components of Advanced Grid? Advanced Grid is Xcel Energy’s long-term strategic initiative to transform the distribution grid into an intelligent, integrated network that securely, efficiently, reliably and safely integrates distributed energy resources. It will empower customers to track their electricity use and help them take advantage of energy and cost-savings programs. The FAN is a key foundational building block for this initiative. Antennas GroundEquipment Coax CablesPower CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ss. COUNTY OF CARVER ) I, Kim T. Meuwissen, being first duly sworn, on oath deposes that she is and was on July 3,2019, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Public Hearing for Consideration of a Conditional Use Permit and Site Plan Review Application for an Xcel Energy Meter Reader Pole located at 2150 Lyman Boulevard, Planning Case No. 2019-07 to the persons named on attached Exhibit"A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. C c 1 II 1_______L.t. A ° Kim T. euwissen, Depui‘ Clerk Subscribed and sworn to before me this .--et day of 4 2019. t . m 41z--,/ Notary Public I4 `;; 1 JEAN M STECKLINCw. k,,,Lii. he oa.+won EqAmos Jan 31.2024 mor.mmim. NW w•..,un.: 7.. jS I: F t ten . 4 . ••:4,,, 4,Subject l: Property a s 44 t 1 wM s it i- r.-P i Disclaimer This map is neither a legally recorded map nor a survey and is not intended to be used as one.This map is a compilation of records,information and data located in various city, county,state and federal offices and other sources regarding the area shown,and is to TAX_NAME» be used for reference purposes only. The City does not warrant that the Geographic TAXADD_L1» Information System(GIS)Data used to prepare this map are error free,and the City does TAX ADD L2» «TAX ADD L3»not represent that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The preceding disclaimer is provided pursuant to Minnesota Statutes§466.03,Subd. 21 (2000),and the user of this map acknowledges that the City shall not be liable for any damages,and expressly waives all claims,and agrees to defend,indemnify,and hold harmless the City from any and all claims brought by User,its employees or agents,or third parties which arise out of the users access or use of data provided. 0. Ns't 5 itt a , a ali r t•Subject • i .I -1 Property 441010Star-..---, :5•.1 k • t tit t 411 Disclaimer This map is neither a legally recorded map nor a survey and is not intended to be used as one.This map is a compilation of records,information and data located in various city, county,state and federal offices and other sources regarding the area shown,and is to be used for reference purposes only. The City does not warrant that the Geographic Information System(GIS)Data used to prepare this map are error free,and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the Next Record»«TAXNAME» depiction of geographic features. The preceding disclaimer is provided pursuant to cTAX ADD L1»Minnesota Statutes§466.03, Subd.21 (2000),and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims,and TAX ADD L2», «TAX ADD L3» agrees to defend,indemnify,and hold harmless the City from any and all claims brought by User,its employees or agents,or third parties which arise out of the users access or use of data provided. n O T r N m2E L ddmcCD0LNCdT N1myLO ... O ? N ca U i U N '5, r-. nF .ct E. Qls5-o ° cE=M Yco .... 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U `oc to m H aEE u)a¢E m °' 2 CI a QaOd _J x w o Z J Z J m O N CO Q D S Q w J Q Q O J O Q Lfl t-1 O O I <-1 - O N N Ql m N ND Ql -L Owl O O m m Ql <1 N co N C0 00 m m m m Ll') LnN Lf) Lf1 Q Lf) Lf) L co IJ XI Z Z O Z Z N Z J LLQ cmCn Y = w Y YQ Ln Z > N V) x Q Q z Q Q Q = = w = U U O U U C w C Z Z 5 JLU JI a m Q = cc 0 Q C S w w Q H < Q wI Q O r1 I— i-1 Ql m c-I N Z C J O Ln Z O cC U H O7 z w w i— N cc>- coOLUI z O Lu Z QoUwO Q Z cc Ea- U X Q N w Y QQUQ O O r1 O O i-1 O N N O N CO O O N O O O O O N N Ql Ql N N N m Z OLn L( pp LrOLn N N m co N PLANNING COMMISSION STAFF REPORT Tuesday, July 16, 2019 Subject Amendments to Chapter 18, Subdivisions: Design Standards (Streets and Fire Apparatus Access Roads) Section PUBLIC HEARINGS Item No: C.2. Prepared By MacKenzie YoungWalters, Associate Planner File No: PROPOSED MOTION: The Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment to Chapter 18 concerning Street Design Standards. SUMMARY OF REQUEST The City is in the process of adopting the 2015 Minnesota Fire Code and its associated appendixes. Since Appendix D of the Fire Code stipulates minimum design criteria for streets and culdesacs and these standards conflict with those established by Chapter 18 “Subdivisions,” staff is proposing to amend the relevant portions of Chapter 18 to reflect the standards stipulated by Appendix D, rather than adopt Appendix D and create conflicting provisions within the City Code. Additional provisions are also proposed for adoption into Chapter 18 to establish standards for Fire Apparatus Access Roads that are not currently present within the City Code. Since state law vests the State Fire Marshal with final authority in granting variances from the Fire Code, placing these provisions within Chapter 18 will allow the City Council to retain its current ability to grant variances from these design standards. A full discussion of the proposed changes can be found in the attached staff report. APPLICATION REGULATIONS Section 946. Appeals: Establishes the appeals procedure for permits, orders, notices, and interpretation of the Minnesota State Fire Code. Chapter 18 Subdivisions, Article III. Design Standards: Establishes design standards for subdivisions, including cul desac and street design. Minnesota Statutes 299F.011 State Fire Code; Administration and Enforcement Applies Fire Code to State of Minnesota and grants cities the ability to create local Boards of Appeal for ruling on appeals from orders issued under the Fire Code. Provides standards for considering these appeals. BACKGROUND PLANNING COMMISSION STAFFREPORTTuesday, July 16, 2019SubjectAmendments to Chapter 18, Subdivisions: Design Standards (Streets and Fire Apparatus AccessRoads)Section PUBLIC HEARINGS Item No: C.2.Prepared By MacKenzie YoungWalters, AssociatePlanner File No: PROPOSED MOTION:The Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment toChapter 18 concerning Street Design Standards.SUMMARY OF REQUESTThe City is in the process of adopting the 2015 Minnesota Fire Code and its associated appendixes. Since Appendix Dof the Fire Code stipulates minimum design criteria for streets and culdesacs and these standards conflict with thoseestablished by Chapter 18 “Subdivisions,” staff is proposing to amend the relevant portions of Chapter 18 to reflect thestandards stipulated by Appendix D, rather than adopt Appendix D and create conflicting provisions within the CityCode. Additional provisions are also proposed for adoption into Chapter 18 to establish standards for Fire ApparatusAccess Roads that are not currently present within the City Code. Since state law vests the State Fire Marshal withfinal authority in granting variances from the Fire Code, placing these provisions within Chapter 18 will allow the CityCouncil to retain its current ability to grant variances from these design standards.A full discussion of the proposed changes can be found in the attached staff report.APPLICATION REGULATIONSSection 946. Appeals: Establishes the appeals procedure for permits, orders, notices, and interpretation of theMinnesota State Fire Code.Chapter 18 Subdivisions, Article III. Design Standards: Establishes design standards for subdivisions, including culdesac and street design.Minnesota Statutes 299F.011 State Fire Code; Administration and Enforcement Applies Fire Code to State ofMinnesota and grants cities the ability to create local Boards of Appeal for ruling on appeals from orders issued underthe Fire Code. Provides standards for considering these appeals. BACKGROUND On December 8, 2003, the city passed ordinance number 357, which adopted the 2003 Minnesota State Fire Code by reference. Since the provisions contained the appendixes of the State Fire Code are not mandatory unless specifically referenced in the adopting ordinance, Appendix D and its standards were not adopted at that time. On August 12, 2019, the City Council will discuss amending Chapter 9 to adopt the 2015 Minnesota Fire Code, its associated appendixes, excepting appendix D. The items discussed in this report will be combined with the proposed changes to Chapter 9 into a single omnibus ordinance amendment for the City Council to consider during their August 12 meeting. RECOMMENDATION Staff recommends that the Chanhassen Planning Commission recommend that the City Council adopt the proposed amendment to Chapter 18 regarding Street Design Standards. ATTACHMENTS: Staff Report Fire Code Update MEMORANDUM To: Planning Commission From: MacKenzie Young-Walters, Associate Planner Date: July 16, 2019 Subject: Chapter 18: Street Standards and Fire Apparatus Access Roads Issue: Chapter 18 of the City Code needs to be amended to bring the city’s subdivision design standards in line with the provisions of the 2015 Minnesota Fire Code’s Appendix D “Fire Apparatus Access Road." Summary: The city is in the process of adopting the 2015 Minnesota Fire Code and its associated appendixes. Since Appendix D of the Fire Code stipulates minimum design criteria for street and cul-de-sacs and these standards conflict with those established by Chapter 18 “Subdivisions,” staff is proposing to amend the relevant portions of Chapter 18 to reflect the standards stipulated by Appendix D, rather than adopt Appendix D and create conflicting provisions within the City Code. Additional provisions are also proposed for adoption into Chapter 18 to establish standards for Fire Apparatus Access Roads that are not currently present within the City Code. Since state law vests the State Fire Marshal with final authority in granting variances from the Fire Code, placing these provisions within Chapter 18 will allow the City Council to retain its current ability to grant variances from these design standards. Relevant Code: Section 9-46.-Appeals: Establishes the appeals procedure for permits, orders, notices, and interpretation of the Minnesota State Fire Code. Chapter 18-Subdivisions, Article III.-Design Standards: Establishes design standards for subdivisions, including cul-de-sac and street design. Minnesota Statutes 299F.011 State Fire Code; Administration and Enforcement - Applies Fire Code to State of Minnesota and grants cities the ability to create local Board of Appeal for ruling on appeals from orders issued under the Fire Code. Provides standards for considering these appeals. Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 2 2 Background: On December 8, 2003, the city passed ordinance number 357, which adopted the 2003 Minnesota State Fire Code by reference. Since the provisions contained in the appendixes of the State Fire Code are not mandatory unless specifically referenced in the adopting ordinance, Appendix D and its standards were not adopted at that time. On August 12, 2019, the City Council will discuss amending Chapter 9 to adopt the 2015 Minnesota Fire Code and its associated appendixes, excepting Appendix D. The items discussed in this report will be combined with the proposed changes to Chapter 9 into a single omnibus ordinance amendment for the City Council to consider during their August 12 meeting. Analysis: Issue 1: Cul-de-sacs The city’s existing street design standards differ from Appendix D’s in that the they permit cul- de-sac’s to have a 91-foot rather than 96-foot diameter and that they stipulate a maximum length of 800 rather than 750 feet. The existing ordinance also allows the City Manager to administratively approve longer cul-de-sacs, so long as doing so provides an opportunity for future access to adjacent properties or the local topography justifies a longer cul-de-sac. Finally, existing City Code allows temporary cul-de-sacs to be constructed with a 90-foot diameter. Appendix D of the Fire Code calls for shorter cul-de-sacs with wider diameters in order to encourage the creation of a street grid that facilitates faster emergency response and can accommodate the turning radius of fire apparatuses. Staff believes that it makes sense to require cul-de-sacs to be designed to facilitate the easy maneuvering of fire apparatuses, but that it is also appropriate to allow a smaller diameter for temporary cul-de-sacs since they will eventually be removed and become through streets. Allowing temporary cul-de-sacs to be constructed with a 90-foot rather than 96-foot diameter minimizes that amount of right of way that needs to be dedicated and allows for better subdivision design in situations where future access is anticipated. Removing the existing provisions that allow cul-de-sacs to exceed the stipulated maximum length with administrative approval will make it more difficult for developers to deviate from the required standard by requiring them to go through the variance process. This change will require developers to demonstrate that a true hardship exists to justify creating longer cul-de-sacs, and the City’s clear preference for connecting neighborhoods will be established. Staff believes that this change will help emphasize the city’s expectation that proposed developments should make every effort to conform to the standards established by the City Code. Issue 2: Fire Apparatus Access Roads Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 3 3 Appendix D of the Minnesota State Fire Code lists the minimum specification for Fire Apparatus Access Roads. A Fire Apparatus Access Road is any route a fire apparatus is expected to travel on from the fire station to the location of a call. This term includes public and private roads and streets, parking lots, and fire lanes on private property. The Fire Apparatus Access Road standards are designed to insure that infrastructure is built with appropriate numbers and types of accesses and with minimum widths, turnarounds, and appropriate signage to facilitate safe and efficient travel by fire apparatuses. Staff believes that the standards contained within Appendix D are the result of work by of subject matter experts and should be adopted without alteration or modification. Issue 3: Variance Authority Under state law, the ultimate authority for variances from the Fire Code is the State Fire Marshal. While state law does require that appeals first be made to and ruled on by the local governing body and allows for local governing bodies to create a local board of appeal to hear such appeals, it grants the State Fire Marshal final authority in the interpretation and application of the Fire Code. It also states that in order to grant a variance, the State Fire Marshal must find that: A) There is substantial compliance with the provisions of the Fire Code. B) The safety of the public and building occupants will not be jeopardized. C) Undue hardship will result to the requesting party unless the variance is granted. Within the Chanhassen City Code, section 9-46 outlines the local Fire Code appeals hierarchy as being the Fire Marshal, City Manager, City Council, and then State Fire Marshal. If the city were to adopt Appendix D along with the rest of the Fire Code, it would mean the variance process for its Fire Apparatus Access Road standards would be as listed above. This would mean that subdivisions seeking variances from those standards would potentially need variances under both Chapter 9 and Chapter 18, with both variances requiring different findings of fact. Furthermore, variances from these standards approved by the City Council could be subsequently appealed to and overturned by the State Fire Marshal. Even if the State Fire Marshal upheld the Council’s decision, the appeals process could result in project delays. Since the provisions contained in Appendix D are not mandatory unless specifically referenced in the adopting ordinance, the city is not required to adopt them as part of the State Fire Code referenced as the technical standards for Chapter 9; however, staff does feel that these provisions are important to protecting the health, safety, and welfare of the residents of Chanhassen. Rather than adopt Appendix D as part of the Fire Code, staff is proposing that its standards be codified within Chapter 18’s subdivision street design standards. The result of this is that developers will be required to meet these standards unless they can meet Chapter 18’s variance standards, which are as follows: (1) The hardship is not a mere inconvenience; Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 4 4 (2) The hardship is caused by the particular physical surroundings, shape or topographical conditions of the land; (3) The condition or conditions upon which the request is based are unique and not generally applicable to other property; (4) The granting of a variance will not be substantially detrimental to the public welfare and is in accord with the purpose and intent of this chapter, the zoning ordinance and comprehensive plan. Since the standards will be located within Chapter 18 of the City Code, deviation from these standards will follow the typical variance process and final authority to grant variances would remain with the City Council. Staff believes that this approach will balance the importance of adopting Appendix D’s provisions with retaining the maximum amount of local control and avoiding duplicative variance processes. Alternatives: 1) Do nothing. It is not mandatory for the city to adopt the provisions of Appendix D. 2) Amend Chapter 18 to bring the city’s Subdivision Ordinance’s street standards and related provisions into line with Appendix D of the Minnesota Fire Code. Recommendation: Staff recommends alternative two. Staff believes that it is important that the city’s subdivisions and streets be designed to facilitate the safe and efficient response of emergency vehicles. The proposed amendment to Chapter 18 would read as follows: Sec. 18-57. - Streets. (a) Streets shall be dedicated on the plat to the public. The location and design of streets shall consider existing and planned streets, reasonable traffic circulation, topographic conditions, runoff of stormwater, public convenience and safety and the proposed land uses of property to be served. (b) Street right-of-way widths shall be consistent with the comprehensive plan and official map, and shall conform to county and state standards for trunk highways. If no such plans or standards are applicable, right-of-way and pavement widths shall not be less than the following: Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 5 5 Street Classifications Right-of- Way Widths (feet) Roadway/ Pavement Width (feet) Minor arterial 100 36 Collector 80 36 Local street (rural residential) 60 24 Local street (urban residential) 60 31 Local street (commercial/industrial) 60 36 Cul-de-sac, turnaround radius (urban/residential) 60 45.5 48 Cul-de-sac, turnaround radius (rural residential) 60 40 Cul-de-sac, turnaround radius (commercial/industrial) 60 48 Private Street serving residential development with a density of less than 4 units per acre 30 20 Private Street serving residential development with a density equal to or greater than 4 units per acre 40 24 Private Street serving commercial, office, office industrial or mixed- use development 40 26 (c) Insofar as practical, streets shall intersect at right angles. In no case shall the angle formed by the intersection of two streets be less than 60 degrees. Intersections having more than four corners are prohibited. (d) A tangent of at least 300 feet shall be introduced between reverse curves on arterial and collector streets. (e) When connecting street lines deflect from each other at one point by more than ten degrees they shall be connected by a curve with a radius adequate to ensure a sight Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 6 6 distance within the right-of-way of not less than 500 feet for arterials, 300 feet for collectors, and 100 feet for all other streets. (f) Proper design shall consider required turning radius of vehicles for access points or entrances to and from a highway using standards adopted by the state department of transportation. (g) All centerline grades shall be at least five-tenths percent and shall not exceed five percent, for arterials and seven percent for all other streets and alleys. Whenever possible, grades within 30 feet of intersections or railroad crossings shall not exceed three percent. (h) Different connecting street grades shall be connected with vertical curves. The vertical curve length shall conform to the requirements of the Minnesota Department of Transportation Road Design Manual, latest revision. (i) Local streets shall have a centerline offset of not less than 300 feet. Offset intersections shall be avoided. (j) The alignment shall discourage through traffic. (k) The length of the cul-de-sac shall be measured from the intersection of the cul-de-sac and street's centerlines to the center point of the cul-de-sac turnaround radius (see diagram below). The maximum length of a street terminating in a cul-de-sac shall be 750 800 feet. The city manager or their designee may approve a cul-de-sac exceeding 800 feet if they determine that one or more of the following necessitate a length in excess of 800 feet: (1) There are opportunities for a secondary access to adjacent properties in the future. The cul-de-sac must comply with the temporary cul-de-sac standards specified in subsection (t) of this section, and should address an identified system deficiency outlined in the transportation section of the city's comprehensive plan; (2) Topography which would require substantial grading and/or the loss of significant trees that would alter the physical character of the property and/or surrounding parcels. Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 7 7 (l) Where a proposed subdivision is adjacent to a limited access highway, arterial or collector street, there shall be no direct vehicular or pedestrian access from individual lots to such highways or streets. To the extent feasible access to arterial streets shall be at intervals of not less than one-fourth mile and through existing and established crossroads. Access along collector streets will be restricted and controlled on the final plat. (m) Half streets shall be prohibited except where it will be practical to require the dedication of the other half when the adjoining property is subdivided, in which case the dedication of a half street may be permitted or required. The probable length of time elapsing before dedication of the remainder shall be a factor considered in making this determination. (n) Public streets to be constructed in subdivisions located inside the metropolitan urban service area line, as identified in the city comprehensive plan shall be constructed to urban standards as prepared by the city engineer's office. Streets to be constructed in subdivisions located outside the metropolitan urban service area shall conform to the rural standard requirements as prepared by the city engineer's office. The construction of private streets is prohibited except as specified in subsection (p) of this section. (o) Private streets may be permitted in commercial, office, office industrial, residential with a density equal to or greater than four units per acre or mixed-use developments if the city finds the following conditions to exist: (1) The prevailing development pattern makes it unfeasible or inappropriate to constrict construct a public street. In making this determination the city may Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 8 8 consider the location of existing property lines and homes, local or geographic conditions and the existence of wetlands. (2) After reviewing the surrounding area, it is concluded that an extension of the public street system is not required to serve other parcels in the area, improve access, or to provide a street system consistent with the comprehensive plan. (3) The use of a private street will permit enhanced protection of the city's natural resources including wetlands and forested areas. (p) Private street standards. If the use of a private street is to be allowed, it shall be subject to the following standards: (1) The common sections of a private street serving two units or more in a development with a density of less than four units per acre must be built to a seven-ton design, paved to a width of 20 feet, utilize a maximum grade of ten percent, and provide a turnaround area acceptable to the fire marshal based upon guidelines provided by applicable Fire Codes. Private streets serving residential developments with a density equal to or greater than four units per acre shall be built to a seven-ton design, paved a minimum width of 24 feet, utilize a maximum grade of ten percent, and provide a turnaround acceptable to the fire marshal based on applicable Fire Codes. Private streets serving commercial, office, office industrial or mixed-use development shall be built to a nine-ton design, paved a minimum width of 26 feet, utilize a maximum grade of ten percent, and provide a turnaround area acceptable to the fire marshal based on guidelines provided by applicable Fire Codes. Private streets serving a residential component only, within a mixed-use development may be built to a seven-ton design, paved a minimum width of 24 feet, utilize a maximum grade of ten percent, and provide a turnaround that meets the requirements of section 18-57(u). acceptable to the fire marshal based on applicable Fire Codes. Plans for the street shall be submitted to the city engineer. Upon completion of the private street, the applicant shall submit a set of "as-built" plans signed by a registered civil engineer. (2) Private streets must be maintained in good condition and plowed within 24 hours of a snowfall greater than two inches. Covenants concerning maintenance shall be filed against all benefiting properties. Parking on the private street or otherwise blocking all or part of the private street shall be prohibited. (3) Private streets that are not usable by emergency vehicles because of obstructions, snow accumulation, or poor maintenance are a public safety hazard. The city may remedy such conditions and assess the cost back to the property pursuant to M.S. § 429.101, subd. 1(C). (4) The private street design shall include adequate drainage facilities to convey storm runoff which may require hydrologic calculations for a ten-year storm event. Private streets serving residential developments with a density equal to or Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 9 9 greater than four units per acre, commercial, office, office industrial, or mixed-use districts, shall include concrete curb and gutter. (5) Street addresses or city-approved street name sign, if required, must be posted at the point where the private street intersects the public right-of-way. (6) The private street shall be designed to minimize impacts upon adjoining parcels. The city may require revised alignments, specific building orientation, increased setbacks, and landscaping to minimize impacts. An erosion control plan should be completed and approved prior to construction. (7) The private street serving residential development with a density of less than four units per acre, must be located within a strip of property at least 30 feet wide extending out to the public right-of-way or covered by a 30-foot wide easement that is permanently recorded over all benefited and impacted parcels. Neither the area within the easement for the private street, nor the lot coverage of the private street shall be included within the calculation of the lot area or lot coverage of the lot in which the easement is located. Once the private street terminates, the area of the easement and lot coverage of the driveway shall be included in the calculation of lot area and lot coverage for the lot. (8) Private streets serving residential development with a density equal to or greater than four units per acre, commercial, office, office industrial, or mixed use districts, must be located within a strip of property at least 40 feet wide extending out to the public right-of-way or covered by a 40-foot wide easement that is permanently recorded over all benefited and impacted parcels. Neither the area within the easement for the private street, nor lot coverage of the private street shall be included within the calculation of the lot area or lot coverage of the lot in which the easement is located. Once the private street terminates, the area of the easement and lot coverage of the driveway shall be included in the calculation of lot area and lot coverage for the lot. (9) Maintenance and repair of private utilities located within the private street shall be the responsibility of the benefiting property. (10) Private streets are required to use traffic control that is consistent with the current version of the Minnesota Manual on Uniform Traffic Control Devices as per subsection 20-1103(b). (q) Private reserve strips controlling public access to streets shall be prohibited. (r) Flag lots may be permitted in residential districts with a density of less than four units per acre, if the criteria in variance section 18-22 are met and upon consideration of the following: (1) The prevailing development pattern makes it unfeasible or inappropriate to construct a public/private street. In making this determination, the city may Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 10 10 consider the location of existing property lines and homes, local or geographic conditions and the existence of wetlands. (2) After reviewing the surrounding area, it is concluded that an extension of the public or a private street system is not required to serve other parcels in the area, improve access, or to provide a street system consistent with the comprehensive plan. (3) The use of a flag lot will permit enhanced protection of the city's natural resources, including wetlands and protected areas. (4) Sufficient open space is preserved or other provisions are made to offset the increased percentage of lot coverage that will be contained within the neck portion of the lots. (s) Private streets serving up to four lots may be permitted in residential developments with a density of less than four units per acre if the criteria in variance section 18-22 are met and upon consideration of the following: (1) The prevailing development pattern makes it unfeasible or inappropriate to construct a public street. In making this determination, the city may consider the location of existing property lines and homes, local or geographic conditions and the existence of wetlands. (2) After reviewing the surrounding area, it is concluded that an extension of the public street system is not required to serve other parcels in the area, improve access, or to provide a street system consistent with the comprehensive plan. (3) The use of a private street will permit enhanced protection of the city's natural resources, including wetlands and protected areas. (t) Temporary cul-de-sac must be constructed at all locations where a street stub will be constructed and will be extended in the future. The temporary cul-de-sac must be 90 feet in diameter and lie within platted right-of-way or easement. The developer must submit an escrow for the cost of removing the temporary cul-de-sac and vacating the easement (if applicable). (u) Fire Apparatus Access Roads (1) General i. Scope: Fire Apparatus Access Roads shall be in accordance with this section. Alterations to any requirement in this section require a variance from City Council. (2) Required Access Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 11 11 i. Access and loading: Facilities, buildings or portions of buildings hereafter constructed shall be accessible to fire department apparatus by way of an approved Fire Apparatus Access Road with an asphalt, concrete or other approved driving surface capable of supporting the imposed load of fire apparatus weighing at least 75,000 pounds (34,050 kg). (3) Minimum Specifications i. Access road width with a hydrant: Where a fire hydrant is located on a Fire Apparatus Access Road, the minimum road width shall be 26 feet (7,925 mm), exclusive of shoulders (see diagram below). DEAD END FIRE APPARATUS ACCESS ROAD TURNAROUND Note: 60-foot “Y” and 120-foot Hammerhead configurations are only permitted for private streets. For SI: 1 foot = 304.8 mm. ii. Grade: Fire Apparatus Access Roads shall not exceed 10 percent in grade. Exception: Grades steeper than 10 percent as approved by the fire chief. Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 12 12 iii. Turning radius: The minimum turning radius shall be determined by the Fire Code official. iv. Dead ends: Dead end Fire Apparatus Access Road in excess of 150 feet (45,720 mm) shall be provided with width and turnaround provisions in accordance with the table below. Table: REQUIREMENTS FOR DEAD END FIRE APPARATUS ACCESS ROADS LENGTH (feet) WIDTH (feet) TURNAROUNDS REQUIRED 0-150 20 None required 151-500 20 120-foot Hammerhead, 60-foot “Y“ or 96-foot diameter cul-de-sac* in accordance with Section 18-57(u)(3)(i) 501-750 26 120-foot Hammerhead, 60-foot “Y“ or 96-foot diameter cul-de-sac* in accordance with Section 18-57(u)(3)(i) Over 750 Requires Variance from City Council *Temporary cul-de-sacs may be constructed with a 90-foot diameter, as specified in Section 18-57(t). Note: 60-foot “Y” and 120-foot Hammerhead configurations are only permitted for private streets. v. Fire Apparatus Access Road Gates: Gates securing the Fire Apparatus Access Roads shall comply with all of the following criteria: 1. The minimum gate width shall be 20 feet (6096 mm). 2. Gates shall be of the swinging or sliding type. 3. Construction of gates shall be of materials that allow manual operation by one person. 4. Gate components shall be maintained in an operative condition at all times and replaced or repaired when defective. 5. Electric gates shall be equipped with a means of opening the gate by fire department personnel for emergency access. Emergency opening devices shall be approved by the Fire Code official. Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 13 13 6. Manual opening gates shall not be locked with a padlock or chain and padlock unless they are capable of being opened by means of forcible entry tools or when a key box containing the key(s) to the lock is installed at the gate location. 7. Locking device specifications shall be submitted for approval by the Fire Code official. 8. Electric gate operators, where provided, shall be listed in accordance with UL 325. 9. Gates intended for automatic operation shall be designed, constructed and installed to comply with the requirements of ASTM F2200. vi. Signs: Where required by the Fire Code official, Fire Apparatus Access Road shall be marked with permanent NO PARKING—FIRE LANE signs complying with the diagram below. Signs shall have a minimum dimension of 12 inches (305 mm) wide by 18 inches (457 mm) high and have red letters on a white reflective background. Signs shall be posted on one or both sides of the Fire Apparatus Access Road as required by Section 18-57(u)(3)(vi)(1) or Section 18- 57(u)(3)(vi)(2) . Fire Lane Signs Diagram 1. Roads 20 to 26 feet in width: Fire lane signs as specified in Section 18-57(u)(3)(vi) shall be posted on both sides of Fire Apparatus Access Roads that are 20 to 26 feet wide (6,096 to 7,925 mm). 2. Roads more than 26 feet in width: Fire lane signs as specified in Section 18-57(u)(3)(vi) shall be posted on one side of Fire Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 14 14 Apparatus Access Roads more than 26 feet wide (7925 mm) and less than 32 feet wide (9,754 mm). (4) COMMERCIAL AND INDUSTRIAL DEVELOPMENTS i. Buildings exceeding three stories or 30 feet in height: Buildings or facilities exceeding 30 feet (9,144 mm) or three stories in height shall have at least two means of fire apparatus access for each structure. ii. Buildings exceeding 62,000 square feet in area: Buildings or facilities having a gross building area of more than 62,000 square feet (5,760 mm) shall be provided with two separate and approved Fire Apparatus Access Road. Exception: Projects having a gross building area of up to 124,000 square feet (11,520 mm) that have a single approved Fire Apparatus Access Road when all buildings are equipped throughout with approved automatic sprinkler systems. OR a variance from City Council. iii. Remoteness: Where two Fire Apparatus Access Road are required, they shall be placed a distance apart equal to not less than one half of the length of the maximum overall diagonal dimension of the lot or area to be served, measured in a straight line between accesses. (5) AERIAL FIRE APPARATUS ACCESS ROADS i. Where required: Where the vertical distance between the grade plane and the highest roof surface exceeds 30 feet (9,144 mm), approved Aerial Fire Apparatus Access Roads shall be provided. For purposes of this section, the highest roof surface shall be determined by measurement to the eave of a pitched roof, the intersection of the roof to the exterior wall, or the top of parapet walls, whichever is greater. ii. Width: Aerial Fire Apparatus Access Roads shall have a minimum unobstructed width of 26 feet (7925 mm), exclusive of shoulders, in the immediate vicinity of the building or portion thereof. iii. Proximity to building: At least one of the required access routes meeting this condition shall be located within a minimum of 15 feet (4,572 mm) and a maximum of 30 feet (9,144 mm) from the building, and shall be positioned parallel to one entire side of the building. The Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 15 15 side of the building on which the Aerial Fire Apparatus Access Road is positioned shall be approved by the Fire Code official. iv. Obstructions: Overhead utility and power lines shall not be located over the Aerial Fire Apparatus Access Road or between the Aerial Fire Apparatus Access Road and the building. Other obstructions shall be permitted to be placed with the approval of the Fire Code official. (6) MULTIPLE-FAMILY RESIDENTIAL DEVELOPMENTS i. Projects having more than 100 dwelling units: Multiple-family residential projects having more than 100 dwelling units shall be equipped throughout with two separate and approved Fire Apparatus Access Road. Exception: Projects having up to 200 dwelling units may have a single approved Fire Apparatus Access Road when all buildings, including nonresidential occupancies, are equipped throughout with approved automatic sprinkler systems installed in accordance with Section 903.3.1.1 or 903.3.1.2 of the most current edition of the Minnesota State Fire Code. ii. Projects having more than 200 dwelling units: Multiple-family residential projects having more than 200 dwelling units shall be provided with two separate and approved Fire Apparatus Access Road regardless of whether they are equipped with an approved automatic sprinkler system. (7) ONE- OR TWO-FAMILY RESIDENTIAL DEVELOPMENTS i. One- or two-family dwelling residential developments: Developments of one- or two-family dwellings where the number of dwelling units exceeds 30 shall be provided with two separate and approved Fire Apparatus Access Road, and shall meet the requirements of Section 18-57(u)(4)(iii). Exceptions: 1. Where there are more than 30 dwelling units on a single public or private fire apparatus access road and all dwelling units are equipped throughout with an approved automatic sprinkler Planning Commission Chapter 18: Street Standards & Fire Apparatus Access Roads July 16, 2019 Page 16 16 system in accordance with Section 903.3.1.1, 903.3.1.2 or 903.1.3 of the International Fire Code, access from two directions shall not be required. 2. The number of dwelling units on a single Fire Apparatus Access Road shall not be increased unless Fire Apparatus Access Roads will connect with future development, as determined by the Fire Code official. (8) REFERENCED STANDARDS ASTM F2200—05 Standard Specification for Automated Vehicular Gate Construction Section 18-57(u)(3)(v) ICC IFC—12 International Fire Code Section 18-57(u)(7)(i) UL 325—02 Door, Drapery, Gate, Louver, and Window Operators and Systems, with Revisions through February 2006 Section 18-57(u)(3)(v) g:\plan\city code\2019\2019-03 chpt 18 streets\issue paper-fd streets updates.docx PLANNING COMMISSION STAFF REPORT Tuesday, July 16, 2019 Subject Approval of Planning Commission Minutes dated June 18, 2019 Section APPROVAL OF MINUTES Item No: E.1. Prepared By Nann Opheim, City Recorder File No: PROPOSED MOTION: The Chanhassen Planning Commission recommends approval of the minutes from their meeting on June 18, 2019. ATTACHMENTS: Planning Commission Summary Minutes dated June 18, 2019 Planning Commission Verbatim Minutes dated June 18, 2019 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES JUNE 18, 2019 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Mark Undestad, Mark Randall, John Tietz, Michael McGonagill, and Laura Skistad MEMBERS ABSENT: Doug Reeder STAFF PRESENT: Kate Aanenson, Community Development Director; and MacKenzie Walters, Associate Planner PUBLIC HEARING: CONSIDER CAMP TANADOONA SITE PLAN REVIEW FOR DEMOLITION OF EXISTING DINING HALL AND CONSTRUCTION OF NEW DINING HALL AND CONNECTION OF CITY WATER AND SEWER, DEVELOPMENT OF ACCESS ROAD AND DROP OFF. MacKenzie Walters presented the staff report for this item. Commissioner Tietz asked about abandoned septic systems on the site. Marnie Wells, CEO of Campfire Minnesota explained she was present to answer questions. Chairman Weick opened the public hearing. No one spoke and the public hearing was closed. Undestad moved, Tietz seconded that the Chanhassen Planning Commission recommends approval of the site plan for 10,500 square-foot dining hall, kitchen, and program area building dated May 17, 2019 subject to the following conditions: Building 1. The building is required to have automatic fire extinguishing systems. 2. Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 3. Building plans must include a code analysis that contains the following information: Key Plan, Occupancy group, Type of construction, Allowable height and area, Fire sprinklers, Separated or non-separated, Fire resistive elements (Ext walls, Bearing walls - exterior or interior, Shaft, Incidental use), Occupant load, Exits required (Common path, Travel distance), Minimum plumbing fixture count. 4. Detailed occupancy-related requirements will be addressed when complete building plans are submitted. 5. Structure proximity to property lines (and other buildings) will have an impact on the code requirements for the proposed building, including but not limited to: allowable size, Planning Commission Summary – June 18, 2019 2 protected openings and fire-resistive construction. These requirements will be addressed when complete building and site plans are submitted. 6. Retaining walls (if present) more than four feet high must be designed by a professional engineer and a building permit must be obtained prior to construction. Engineering and Water Resources 1. Provide top of wall and bottom of wall elevations for entire retaining wall build, which includes retaining wall built below grade, i.e. bottom of wall. 2. Salvage existing topsoil and indicate all proposed stockpile location(s) on the plan. 3. Connection to the existing sanitary sewer manhole will require a core drill and installation of a boot to facilitate a water-tight connection. 4. Appropriate city permits for construction within the public right-of-way shall be obtained prior to construction. Work within city streets requires a traffic control plan. 5. A preconstruction meeting with Public Works and Engineering shall be scheduled by the contractor prior to the connection of any public utilities. 6. All call-outs on construction plans that reference a detail shall be updated to incorporate the sheet the detail is illustrated on and the detail number referenced for construction. 7. Watermain fittings shall be epoxy coated. 8. Hydrant lead pipe shall be C900 PVC. 9. The Contractor shall examine the existing 6-inch gate valve identified to remain. If mild steel bolts are in-place on the valve or as part of the fittings the bolts shall be changed out with stainless steel or Cor-Blue bolts. 10. It is the applicant’s responsibility to ensure and submit proof that permits are received from all other agencies with jurisdiction over the project (i.e. Army Corps of Engineers, DNR, MnDOT, Carver County, MCWD, Board of Water and Soil Resources, MPCA, etc.). Environmental Resources 1. All tree proposed for preservation shall be protected with tree preservation fencing installed at the dripline or furthest point possible away from the trunk. Fencing shall remain in place until construction is completed. 2. A walk through of the tree preservation fencing prior to start of construction is required. Fire 1. Full Fire Alarm and Full Sprinkler system required in the new structure. 2. Hydrant locations are acceptable. 3. No parking Fire Lane signs and yellow curb paint will be needed on both sides of all roads under 26 feet in width. 4. Parking shall be limited to designated parking spaces. 5. Provide information showing that the gravel roadway can support up to 75,000 pounds. 6. All landscaping, rocks, planters, etc. will need to be kept back away from the roadway to allow for proper turnaround of emergency apparatus. Additional space shall be provided along the turnaround lane and entrance to allow for property maneuvering. Planning Commission Summary – June 18, 2019 3 Planning 1. The applicant shall enter into a site plan agreement and provide the security required by it prior to receiving a building permit. 2. The applicant may install directional and wayfinding signage as need for the safe and efficient navigation of the site, provided it meets the height, size, and location standards in section 20-1255(2) of the City Code. All voted in favor and the motion carried unanimously with a vote of 6 to 0. APPROVAL OF MINUTES: Commissioner Undestad noted the verbatim and summary minutes for the June 4, 2019 Planning Commission meeting. COMMISSION PRESENTATIONS. Commissioner McGonagill thanked the staff and commission members for their support during his absence. ADMINISTRATIVE PRESENTATIONS. Kate Aanenson presented an update from the City Council meeting on June 10, 2019 and provided highlights of upcoming agenda items. Randall moved, Undestad seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 7:30 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CHANHASSEN PLANNING COMMISSION REGULAR MEETING JUNE 18, 2019 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Mark Undestad, Mark Randall, John Tietz, Michael McGonagill, and Laura Skistad MEMBERS ABSENT: Doug Reeder STAFF PRESENT: Kate Aanenson, Community Development Director; and MacKenzie Walters, Associate Planner PUBLIC HEARING: CONSIDER CAMP TANADOONA SITE PLAN REVIEW FOR DEMOLITION OF EXISTING DINING HALL AND CONSTRUCTION OF NEW DINING HALL AND CONNECTION OF CITY WATER AND SEWER, DEVELOPMENT OF ACCESS ROAD AND DROP OFF. Walters: Yep so this is the Camp Tanadoona site plan. It will go before the City Council on July 8th and the applicant is requesting site plan approval for the construction of a new 10,500 square foot dining hall in the location of the old dining hall. So a little bit of background. The location is 3300 Tanadoona Drive. It’s two parcels. They combine for just over 104 acres. The land is zoned rural residential and the 2030 land use plan guides it for public/semi-public use. It’s currently used as a day camp, summer camp, field trip and event center and the proposed uses zoning are all the same. Nothing is changing there. Little bit of background. Camp Tanadoona is in the middle of a master plan to kind of refurbish and update the park. I believe the master plan was finalized in 2012. In 2014 they constructed some new day camp villages, a tree house learning center and a few other buildings which are shown in orange and they completed that in 2014 and they are now moving onto Phase 2 which is replacing the dining hall and then connecting it to city water as well as realigning their sewer connection. So they are proposing to remove the existing dining hall located here and construct a new dining hall in it’s place. The new dining hall will have a 5,135 square foot footprint and they are proposing to connect the dining hall to city sewer and water and realign some of the interior roads as well as adding some parking stalls along the road for guests and visitors. I think it skipped a slide on me. Yeah sorry my system’s a little slow today. Well I apologize. I’m not quite sure why it’s not moving. Well let’s just go from my notes and it will catch up when it catches up. So I’ll let Kate work on that. So I was going to give you a little bit of site context before jumping into the actual proposal. The camp is bordered by Lake Minnewashta on the west. It is located, there it is. So there’s my context slide. So it’s located, Lake Minnewashta’s on the west. There is a flood plain as well as the 500 year flood plain but the proposed dining hall is well, well clear of the lake. It is located within the shoreland overlay district but because the camp is well under the 25 percent lot cover Chanhassen Planning Commission – June 18, 2019 2 and the dining hall is such a significant distance away that will not trigger any of the shoreland overlay district ordinances. There are some wetlands on the site. Again the proposed area of work is a significant distance from them. There’s no anticipated impact. The surrounding land uses are primarily single family residential with a few planned unit developments but it’s all low density residential and then there is the Westwood Church to the south which is located office and institutional. So the dining hall, this is an interior shot of the dining hall. It will be a 10,500 square foot structure. Again it will be a little bit larger on the bottom than the top. The height as the City calculates it is 17 feet 2 inches which is the average height from main floor grade to the average height of the roof. It’s planned to have a 200 person seating capacity and the building will feature a dining area, a commercial kitchen, program area, restrooms as well as some storage. The architectural elevations are shown here. This is the north main entrance elevation. Single level here and then the southern elevation is a walkout level. As you can see they’ve done quite a bit to differentiate and break up the façade. They’ve used gabled architecture. Even though I note in the report that because this is zoned rural residential they’re exempted from our formal architectural standards. This building meets or exceeds all of them. It’s a very attractive building and it’s well suited to it’s natural context. They’ve added a lot of nice amenities around the site. They have a mulched walking trail with wood stairs to help facilitate transition from the upper to lower level. They have a standing fireplace and patio to the north. Campfire circle and patio to the south as well as a large deck. They’ll be screening the trash area here with a retaining wall. They’re not proposing any standing lights or parking lighting and signage on site is limited to directional and way finding. They are going to be using the camp in terms of the access lot frontage and parking locations are going to be using the existing access onto Tanadoona Drive I believe and they’re going to be putting in 20 foot deep stalls. Engineering has asked that they consider slightly deeper. Just provide a little more cushion between traffic and loading/unloading but the 20 foot stalls exceeds the 18 foot required by ordinance so it meets code there. There’s going to be a 20 foot fire lane as well as a 12 foot turn around. I believe the fire chief has indicated he would like to make sure the landscaping is clear of that to make sure that it can accommodate the turn movements and because the roads are under 26 wide, 26 feet wide they’ll need to be signed no parking fire lane. The road will be gravel and it will need to be designed to a 75,000 pound design so that it can support the weight of a fire apparatus. You can see that they are going to have kind of expanded parking area here to accommodate event parking for when they’re using it as an event center but mostly the traffic is, you know people dropping off kids and leaving so there isn’t a huge need for permanent on site parking. Speaking of the utilities, the water will be stubbed in here. Run under the road and go to the building. I believe they’ve discussed doing an alternate water access with the engineering department to create a loop system. That way if maintenance was needed here they’d be able to still get water service to the building. I believe that’s maybe done during a future phase but it’s certainly a potential and then this is the proposed route for the sanitary sewer being routed up there. In terms of grading, again it is going in the existing location. There’s a small retaining wall under 4 feet here near the trash enclosure. Any excess material moved will be stored here. It will create a little bit of a berm and they’re proposing erosion control down throughout here. Landscaping is again the context is primarily a wooded area. I think there’s going to be very limited removal of trees and they’re planning on planting over a dozen additional trees for reforestation. The Chanhassen Planning Commission – June 18, 2019 3 City’s natural resources coordinator has stated that it meets the landscaping requirements in terms of foundation plantings and in terms of stormwater I believe that the watershed district is requiring the installation of a rain garden because while the site is reducing the impervious surface coverage it is not enough of a reduction to trigger an exemption from needing a physical best management practice so they’ve recommended that a rain garden be installed and the applicant is working with the Minnehaha Watershed District on that. Beyond that we did a quick rundown of compliance with city code. As you can see it’s well under the maximum building height. Well in excess of every required setback. In terms of parking is probably the only thing worth noting. Camp Tanadoona is a very unique fixture of the community and it doesn’t slide nicely into any of our existing parking categories. The city code does accommodate that and allows for applicants to provide us with a statement of use describing you know how it’s used. Typical parking demands and their plan for parking. Camp Tanadoona provided us with that. They’ve been in business a long time. We’ve never had any issue. All their numbers make sense and there’s abundant space that if they need to expand parking they would be able to so staff is very comfortable with the proposed parking provided. Hard surface, the site’s 4 ½ million square feet predominantly open space. It didn’t necessarily seem practical to make them calculate out exactly what small percentage was being covered especially as they are reducing the impervious surface on site. But it does comply with all aspects of city code and we’d be happy to answer any questions you have. Weick: Thank you MacKenzie. Commissioners can jump in at this time if they have any questions of staff. Yeah. Tietz: I have one Steve. Weick: Yeah. Tietz: MacKenzie I didn’t notice in the report but are there, by hooking up to the sanitary system is there any septic system left on the site? Walters: I’ll defer to the Community Development Director on that. Aanenson: I’ll answer that question. So we had them put a sewer system in. It goes out to the shed just right now because it was, the septic system was failing so they took care of that a couple years ago. That’s a part of their capital campaign so this is just extending it, yes. Tietz: Thank you. Weick: Anyone else? Questions. If not we will go ahead and have the applicant speak or tell us about the project if you’d like. Marnie Wells: Hi. Chanhassen Planning Commission – June 18, 2019 4 Weick: Yes, thank you. Marnie Wells: Thank you for including me. My name is Marnie Wells. I’m the CEO of Campfire Minnesota and Camp Tanadoona and it’s an honor to be in front of you. We are very excited to be in partnership with the City of Chanhassen. I will just say ask me any questions. We have been around since 1924 so we’ve been a long time neighbor and our intention is to be for at least another 100 years at least. We serve children throughout the year because we believe nature is such an important catalyst for change. We know that kids are spending about 90 percent of their time in front of screens and the research is abundantly clear that when children are disconnected and connected to nature that they do better in school. They’re more engaged in their community and they’re physically healthier so we believe this is a win/win not only for the children from the entire area but certainly a win as far as being one of the biggest neighbors in the city of Chanhassen so if you have any questions I’d be happy to answer. If you want to come out the gate we can open that right up and have you out. Thank you. Weick: Yeah thank you so much and it’s a, you know it’s certainly an honor to have you in the community as well. Marnie Wells: Thank you. Weick: It’s such a good use of a great piece of property. Questions? Anyone. Comments. Tietz: It looks like a great proposal. Weick: Yeah it’s beautiful. Marnie Wells: Thank you. Tietz: I think Kate I had a conversation with Kate I think last week but it looks like the lower level then is a storm shelter as well right. Marnie Wells: Correct. Tietz: So you’re providing in addition to a great upper level. Marnie Wells: Yes. Tietz: And dining facility it’s a safety. Marnie Wells: Absolutely. And flexible space. Absolutely yeah, thank you. Weick: Great, well thank you very much. Chanhassen Planning Commission – June 18, 2019 5 Tietz: And you have a nice new sign. Marnie Wells: Yes we do. Tietz: We approved that last year. Marnie Wells: Yeah, caught some people’s attention, thank you. Weick: Great so at this time we will open the public hearing portion. If anyone would like to come forward and speak. Seeing no one jump up and come forward we’ll go ahead and close the public hearing and at this time open it up for commissioner comment. Motions. Undestad: I think it looks very nice. Weick: Beautiful. Undestad: It’s a beautiful site and a beautiful job. Weick: Absolutely. These are fun. We can certainly entertain a motion if anyone so desires. Undestad: I’ll make a motion. Chanhassen Planning Commission recommends approval of the site plan for a 10,500 square foot dining hall, kitchen and program area building subject to the conditions of approval and adoption of the Findings of Fact and Recommendation. Weick: We have a valid motion. Do we have a second? Tietz: Second. Weick: We have a second. This item as a reminder will be in front of the City Council on July 8, 2019. Any further comment from any of the commissioners? Undestad moved, Tietz seconded that the Chanhassen Planning Commission recommends approval of the site plan for 10,500 square-foot dining hall, kitchen, and program area building dated May 17, 2019 subject to the following conditions: Building 1. The building is required to have automatic fire extinguishing systems. 2. Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 3. Building plans must include a code analysis that contains the following information: Key Plan, Occupancy group, Type of construction, Allowable height and area, Fire sprinklers, Separated or non-separated, Fire resistive elements (Ext walls, Bearing walls - exterior or interior, Shaft, Incidental use), Occupant load, Exits required (Common path, Travel distance), Minimum plumbing fixture count. Chanhassen Planning Commission – June 18, 2019 6 4. Detailed occupancy-related requirements will be addressed when complete building plans are submitted. 5. Structure proximity to property lines (and other buildings) will have an impact on the code requirements for the proposed building, including but not limited to: allowable size, protected openings and fire-resistive construction. These requirements will be addressed when complete building and site plans are submitted. 6. Retaining walls (if present) more than four feet high must be designed by a professional engineer and a building permit must be obtained prior to construction. Engineering and Water Resources 1. Provide top of wall and bottom of wall elevations for entire retaining wall build, which includes retaining wall built below grade, i.e. bottom of wall. 2. Salvage existing topsoil and indicate all proposed stockpile location(s) on the plan. 3. Connection to the existing sanitary sewer manhole will require a core drill and installation of a boot to facilitate a water-tight connection. 4. Appropriate city permits for construction within the public right-of-way shall be obtained prior to construction. Work within city streets requires a traffic control plan. 5. A preconstruction meeting with Public Works and Engineering shall be scheduled by the contractor prior to the connection of any public utilities. 6. All call-outs on construction plans that reference a detail shall be updated to incorporate the sheet the detail is illustrated on and the detail number referenced for construction. 7. Watermain fittings shall be epoxy coated. 8. Hydrant lead pipe shall be C900 PVC. 9. The Contractor shall examine the existing 6-inch gate valve identified to remain. If mild steel bolts are in-place on the valve or as part of the fittings the bolts shall be changed out with stainless steel or Cor-Blue bolts. 10. It is the applicant’s responsibility to ensure and submit proof that permits are received from all other agencies with jurisdiction over the project (i.e. Army Corps of Engineers, DNR, MnDOT, Carver County, MCWD, Board of Water and Soil Resources, MPCA, etc.). Environmental Resources 1. All tree proposed for preservation shall be protected with tree preservation fencing installed at the dripline or furthest point possible away from the trunk. Fencing shall remain in place until construction is completed. 2. A walk through of the tree preservation fencing prior to start of construction is required. Fire 1. Full Fire Alarm and Full Sprinkler system required in the new structure. 2. Hydrant locations are acceptable. 3. No parking Fire Lane signs and yellow curb paint will be needed on both sides of all roads under 26 feet in width. 4. Parking shall be limited to designated parking spaces. Chanhassen Planning Commission – June 18, 2019 7 5. Provide information showing that the gravel roadway can support up to 75,000 pounds. 6. All landscaping, rocks, planters, etc. will need to be kept back away from the roadway to allow for proper turnaround of emergency apparatus. Additional space shall be provided along the turnaround lane and entrance to allow for property maneuvering. Planning 1. The applicant shall enter into a site plan agreement and provide the security required by it prior to receiving a building permit. 2. The applicant may install directional and wayfinding signage as need for the safe and efficient navigation of the site, provided it meets the height, size, and location standards in section 20-1255(2) of the City Code. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Weick: The motion passes unanimously. Aanenson: So Chairman I just want to remind everybody that this, the reason we’re, they’re fast tracking this to get through now is as soon as the camping season’s over they’re going to begin construction so it gives them time now, we’re going to go to the City Council on the 8th for them to get their plans put together. Construction plans and so just to let everybody know that’s the neighbors. This will be kind of a fall project. Weick: Perfect. Thank you. McGonagill: And that was in the mailer to the neighbors so they kind of know the schedule? Aanenson: Yep. Weick: Thank you. Is there any other new business? No. APPROVAL OF MINUTES: Commissioner Undestad noted the verbatim and summary minutes for the June 4, 2019 Planning Commission meeting. COMMISSION PRESENTATIONS. Weick: Any commission presentations? McGonagill: Yes Chairman the one comment I have. Weick: Yes please. Chanhassen Planning Commission – June 18, 2019 8 McGonagill: I wanted to thank the commissioners. I’ve been gone a while due to some other issues but I appreciate the support of the staff and should be back in full in the saddle completely soon so thank you. Weick: Good and it’s great to have you back. We could have used you probably some of those weeks you were gone I think. McGonagill: I understand. I apologize. Weick: No, no, that’s okay. That’s okay. You have a good mind so it’s nice to have you here. ADMINISTRATIVE PRESENTATIONS. Weick: Any administrative presentations or City Council updates. Aanenson: Yep City Council update. So the Lotus Woods subdivision, the two lot split was approved by the City Council. They also tabled the variance from Red Cedar Point. They’re making, to make a deeper projection on the one 3 stall garage. One of those garages will be recessed 3 feet for one of the lengths of the garage so that will be back on consent. That was the direction from the council so that will be on their next meeting which is next Monday. Walters: On the 24th. Aanenson: 24th right. I was just going to go through a couple items that we’ve got going. For the July 16th we will be looking at the Chapter 18 design standards. I think I talked to Commissioner Tietz on this. Right now the planning staff has talked about connecting the cul- de-sacs. We’d like to do that. It’s always from the neighbors they don’t want to do that. The Fire Marshal is working at the next City Council talking about adopting the latest Fire Code which would really limit that. I think the council wants some of that discretion so we’re putting those standards, upgrading the standards in the design section of the subdivision chapter which is Chapter 18 so we’ll go through that with a detail with you and we’ll have the public hearing and try to look at those radius designs and why we want to connect instead of burdening one area with all the construction traffic instead of having some of it go through so some of it also has to do with fire lanes and some other things related to fire code so that hasn’t been updated so that’s on your meeting on the 16th because we will not be meeting in 2 weeks because that’s the 4th of July week and that’s usually a travel week for everybody. On that same meeting we have a Xcel Energy tower that’s because of the height needs a conditional use permit so you’ll be seeing that one too. We do have a couple other things that are kind of holding off. We’re working on a couple neighborhood subdivisions. Again those are street connection issues on those too so kind of working through with the neighbors on those. On Monday the council is looking at the purchase agreement for a brewery and that’s located on the water treatment site so there’s some work to be done there on that too and then if anybody’s following the council’s working on, the staff is working on presenting a discussion for the Applebee’s site. A redevelopment of that site. Chanhassen Planning Commission – June 18, 2019 9 A narrow parking lot across to get some additional parking on that site so the council will be discussing that in a work session to see if they’re onboard with that layout design. McGonagill: That is when? The work session. Those are two of the questions that I had. The brew pub and the. Aanenson: The brew pub will be on the regular agenda on the 24th. McGonagill: 24th. Aanenson: And then the discussion of the parking lot layout will be also on, will be on the work session. The purchase agreement I’m sorry will be on the regular meeting yeah. McGonagill: And when is the work session? Aanenson: The 24th. McGonagill: The 24th. Aanenson: Yep everything I’m talking about now is the 24th. The other ones we, like I say we’re working on just some small infill developments. Subdivisions they all have unique attributes to them that we’re trying to work through some neighborhood issues and figure out the way to go on that one so. McGonagill: And that’s June 24th? Aanenson: Correct. Yep, yep. McGonagill: Okay thank you. Aanenson: The council is next Monday. So you will not be meeting on July 2nd but you’ll be meeting on the 16th. For the 6th we were trying to put together our commissions tour so if anybody has anything they’d really like to look at, we’re going to try to get into the Venue/Aldi’s. Look at that site. We want to go down to Riley Crossings. I think we want to look at a couple of stormwater projects too so get on site with those. We do potentially have Life Time Fitness wants to pave a parking lot and so they’re working on getting a site plan so I’m trying to see if we can keep that on our regular meeting and then have the other commissions meet on your meeting regular night which would be August 6th so we’ll see if we can them fast track them to get them on for the 16th. Bob’s on vacation this week and he’s following up on that one so. But I will let you know as soon as I know so you can put it on your calendars. The tour because we’ll probably start earlier that night as we do where we get one bus from Southwest Transit so we can all ride together and get on and off together so if there’s anything in particular that you’d like to go look at let me know and we’ll see if we can schedule something and again Chanhassen Planning Commission – June 18, 2019 10 we’ll have Environmental Commission, Park and Rec Commission, Senior Commission and we’ll invite the council too so if there’s something you would like to look at we’ll put that on the agenda. Tietz: Kate I just have a, the Applebee’s site. Aanenson: Yes. Tietz: As I recall they were talking about parking across the street. Is that, how is the, and I drove by that about a week and a half ago. There’s a big wetland or a retention pond on that site too. It’s a pretty narrow. Aanenson: It’d be between the retention pond. It’d just be between the retention pond and you’ll see when the packet comes out on Monday what the design looks like. Tietz: Is that a safety issue for people crossing if they’ve been. Aanenson: Some people might think that. So actually Jason Wedel, the City Engineer just worked with SRF to have their person that’s really expert in safe crossings so the drawings that we were going to put I the packet we’ve made some changes to I think to make it safer. We’re trying to get a, eliminate a sidewalk. We want to make sure when they cross over that they’re getting to a safe area so we’ll show that in our designs but I, yeah. Tietz: But they need, to make the project work they have to have more parking? Aanenson: Correct. Tietz: Is that mandatory? Aanenson: Correct. They how their business operates in other places their demand is for more parking so what our goal would be to put the employee parking over there. Skistad: What business is this for? Aanenson: It’s for a restaurant that is much more use, it’s kind of more casual dining than Applebee’s. Probably a larger bar facility so probably doing about a million dollars worth of remodel on the inside so, so this is Solomon Real Estate working on this deal. McGonagill: Are they going to have to, because I drove by there today too to look at it. Are they going to take out those big trees or will those remain? Aanenson: I don’t think those trees will go. There’s trees that are on, MnDOT has a pond in that area, or drainage area so it’s. Chanhassen Planning Commission – June 18, 2019 11 McGonagill: There’s not a lot of room in there. Aanenson: Pardon me? McGonagill: There’s not a lot of room in there to kind of. Aanenson: Yep they laid it out. Their engineer has yeah. McGonagill: Okay. Aanenson: Yeah, yeah. So when the council packet goes out tomorrow those maps will be in there. I think there’s a map that’s in there now but it will be redesigned because like I say we just talked to SRF and looked at their person that’s really actually did the traffic study for Paisley Park too. It’s more pedestrian kind of thinks that way so had some good suggestions on circulation because we had one way circulation. It’s not going to be back to back. It will be one lane. Probably 30 stalls. One way in, one way out. And then forcing you to a crossing. A controlled crossing. Put some lighting there and then relocate a sidewalk to go up to Applebee’s. The old Applebee’s site so you most likely won’t see that because it’s just a, it’s a remodel so you wouldn’t really see that interior so but I just wanted you to be informed of that and I will, I can forward you that staff report too. McGonagill: I mean the brewery is going to be back and the same thing, you’ve got an access discussion I was looking at on the council packet. Aanenson: Yeah, yep and so they have to do a traffic study as part of that. McGonagill: Okay. Aanenson: Yeah so that will be behind the water treatment plant right there on the corner. McGonagill: Okay thank you. Weick: Any other questions for Kate? Aanenson: Oh I was going to say one other thing I’m sorry. And then we’re working on final plat for Phase 1 which is 50 lots that will be for, the first phase of the Park which is on the Prince property so that’s the very southern portion. So they are working to locate a sales trailer. Our ordinance allows a sales trailer until they get their first model built so and it will come off the existing drive that’s in there now. Jill went out and looked at that as far as trees and everything like that so I think there was some buckthorn and one elm but otherwise it shouldn’t be too much tree removal there but, so we’re working on those plans right now for it, and those final plans Chanhassen Planning Commission – June 18, 2019 12 just go right to City Council but anybody’s welcome to look at that if you have questions you can let me know. Tietz: So the model would be in Phase 1? On the southern end. Aanenson: They’re just going to put a sales trailer. It’s kind of off the existing. Tietz: Oh a sales trailer. Aanenson: Just a sales trailer yeah. I don’t know where they’re going to put the model. They’ll just do pre-sales out of there but our ordinance says once they get a home erected then they have to take that out. They typically use a garage or something like that so it’s not that uncommon. It has to be skirted. Meet ADA requirements and those sort of things too so. Skistad: So when are we going, when do you think we’ll get the documents then? Aanenson: For? Skistad: There’s so much you talked about. Some of the packets. I mean just as you go or it just sounds like there’s a lot so I just wanted to get a. Aanenson: Oh that’s all going to City Council. I’m just letting you know it’s going to City Council.. Skistad: Okay. Aanenson: Yep you’re always welcomed to look at the City Council packet and if you have questions on that let me know but those are, the one that’s for Prince is going July 8th. Skistad: Okay. Aanenson: So you, the council, you typically do not see final plat so it will just go to City Council. Skistad: Okay. Aanenson: But if you have questions on it you’re certainly welcomed to give me a call. Skistad: I just looking at the material and for whatever we need for the 16th. Aanenson: Oh yeah the 16th that. Skistad: Because it sounds like there’s a lot happening inbetween then. A lot going on. Chanhassen Planning Commission – June 18, 2019 13 Aanenson: No just Xcel Energy tower and the code amendments and we’ll get that report out to you the week before. Skistad: Okay so that’s the only, that’s only for us and then the rest of it. Aanenson: Yep I’m just trying to keep you in the loop. Skistad: Okay. Weick: And maybe a parking. Aanenson: Yep I’ll send you out the parking report yeah. Weick: For Life Time, that would come to us or no? Aanenson: No. Ah yes that one is because that’s big. That’s a pretty big parking lot and it’s a separate lot and then getting the ADA. That’s how Bob approached it. They put an application in. We kind of missed each other talking about the process on that one. The other one because it’s minor it’s really attached to it. It’s pretty small. It’s less than 10 percent. Our ordinance says if it’s less than 10 percent you can administratively approve it. It’s all civil drawings. It’s got landscaping. So yeah as long as you know I think it’s up to the City Engineer to make sure if he feels it’s safe for the crossing and so. Randall: Just wanted to bring up one thing where we were talking about parking lots and everything. I don’t know if you guys have had a chance to go up to the new Starbucks lot up on Highway 7. It’s interesting I mean now that we know about parking flow and patterns and everything, it’s an interesting lot to drive through and see how they, on that small of a footprint. Weick: Does it work? Randall: We’ll see when school starts but I mean. Skistad: Yeah that’s what I want to know once school starts. Randall: It was really played out pretty well. I was surprised how they were able to do it but yeah, they increased like the turn lane to stack cars to go through the drive thru and stuff. Weick: Oh you mean out on the road even? Randall: Yeah. Chanhassen Planning Commission – June 18, 2019 14 Aanenson: It’s on the frontage road so just, just for everybody’s information so Alyson Fauske, who used to be our Assistant City Engineer is the consulting engineer for the City of Shorewood so she did that traffic, you know reviewed all that plan so because there’s so much back up on there it’s not really adding any additional traffic because they have those peak hours when you go by the high school in the morning and the afternoon. Weick: And it’s already. Aanenson: Yep. Right now is a good time to go because there’s not kids going, kids going back and forth to school so. Randall: But it’s interesting how they got their response in there too. Aanenson: Yeah. It’ just opened too. Randall: I could not picture how they were going to do it until I saw it but. Aanenson: Yeah, yeah. Weick: Okay thank you. With that I don’t believe we have any other items. I would certainly entertain a motion to adjourn. Randall moved, Undestad seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 7:30 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim PLANNING COMMISSION STAFF REPORT Tuesday, July 16, 2019 Subject City Council Action Update Section ADMINISTRATIVE PRESENTATIONS Item No: G.1. Prepared By Jean Steckling, Senior Admin. Support Specialist File No: ATTACHMENTS: City Council Action Update City Council Action Update MONDAY, JUNE 24, 2019 Applebee’s Site Development Update 3617 Red Cedar Point: Consider Request for Variances for Lot Cover, Lake Setback, and Front Yard Setback - Approved Consider a Site Plan Review and Conditional Use Permit for Development Within the Bluff Creek Corridor for Property Located at 8077 Century Boulevard (Control Concepts) and Zoned Planned Unit Development (PUD) - Approved MONDAY, JULY 8, 2019 Highway 5 Land Parcel (1891 Arboretum Boulevard) Discussion - Access onto Highway 5 Traffic Study to be completed Approve a Parking Easement Agreement on City Property for Redevelopment of the Applebee's Site - City Council approved a 25-space parking lot Consider Camp Tanadoona Site Plan Review for Demolition of Existing Dining Hall and construction of New Dining Hall and Connection of City Water and Sewer, development of Access Road and Drop Off - Approved Review Revised Preliminary Plat and Approve a Grading Permit for the 1st Addition of The Park – Preliminary Plat was reviewed; Grading Permit for the 1st Addition was approved The minutes for these meetings can be viewed from the City’s website. Go to www.ci.chanhassen.mn.us, and click on “Agendas and Minutes” from the left-side links. g:\plan\forms\development forms\city council action update.docx