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PRC 2019 06 25 CHANHHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JUNE 25, 2019 Chairman Boettcher called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Jim Boettcher, Meredith Petouvis, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy Sweetser, and Haley Pemrick STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Adam Beers, Park Superintendent; Jodi Sarles, Recreation Center Manager; Mary Blazanin, Senior Center Coordinator, and Audrey Swantz, Recreation Supervisor PUBLIC PRESENT: Steve Scharfenberg 1470 Lake Susan Hills Drive APPROVAL OF AGENDA: Kutz moved, Pemrick seconded to approve the agenda as published. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS: Boettcher: I don’t know this stranger sitting out here in the red shirt. He’s, I think he’s a spy from another city. Maybe we’ll hear what he has to say. We all know who he is but just for the record please name and address. Steve Scharfenberg: Thank you Commissioner Boettcher. Steve Scharfenberg, 1470 Lake Susan Hills Drive. I’m here tonight on behalf of the Chanhassen Red Birds. I want to talk to the commission about a couple of things that we’ve got coming up in the next couple of weeks. The th first item is City of Chanhassen Night which is this coming Thursday, June 27. Jerry’s got a little handout there for everyone so members of that, employees of the City, commission members, City Council members all get in free so we would like, and District 112 employees as well so we would like to have you come out tonight. Come out on Thursday night. The Red Birds play the Lions Pub Warriors. We’re having a good season so far. We’re 8 and 2 and so we would love to have as many commissioners are available that night to come out on Thursday night. We’ve got, it’s dollar dog night so you can have a hotdog for a dollar. I know Adam’s going to bring all his kids out to feed them that night. So we would love to have you come out on Thursday night. The second item is, and some of you may have heard this already but on th Wednesday, July 17 Fox 9 is doing their annual Town Ball Series and they will be at th Chanhassen on Wednesday, July 17. Red Birds play the Minnetonka Millers who are a Class A Park and Recreation Commission – June 25, 2019 team. Actually they weren’t state champions last year but for the last several years they’ve been state champions so a very good team. We’ll have a great ball game. Admission is free that evening. We’re going to have all sorts of raffles and prizes and contests going on that night and so we really want to promote Chanhassen and the Red Birds but really more importantly Chanhassen so whatever you can do as commission members. A lot of you are on social media. You’ve got neighborhood groups that you’ve got chat rooms on. If you can push that information out to them. Let them know of this free event and it’s going to be, I think it’s going to be a phenomenal event so we appreciate all of the support that we get from the City. From the Park and Rec Commission. From Todd and Jerry and all that they do and with that I’m going to stop and I’m going to hand out for tonight we’ve got, we have magnet schedules. I don’t know if anybody has them but put them up on your refrigerator and we hope that you can come out to our one of our games. Thank you. Boettcher: So Steve, real quick one thing. Dumb question but on the flyer it says show your ID so people aren’t going to trust me that I’m associated with the City Thursday night. Steve Scharfenberg: I’m at the front gate so you’ve got a. Boettcher: You’re my get out of jail card, good. I need that. Thank you Steve. Hoffman: How many news casts will be on that night Steve, do you know? Steve Scharfenberg: I think 5, 6 and 9. And 10. So I think all four of them. APPROVAL OF MINUTES: Boettcher: Anyone have any corrections, additions, deletions? Petouvis: I have a correction. Sweetser: Probably the same one. Petouvis: Probably. On the top of page 12 I am the one who opposed the Gratitude Tree so instead of Sandy Sweetser it should be Meredith Petouvis that is the Scrooge on the tree so that’s my one change. Sweetser: That’s not how I was going to say it but that is what I was going to mention. Petouvis: I am just the word of caution. So that’s my one change thank you. Boettcher: Alright, any other corrections? Hearing none motion to approve. Petouvis: So moved. 2 Park and Recreation Commission – June 25, 2019 Boettcher: Second. Kutz: Second. Petouvis moved, Kutz seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated May 29, 2019 with an amendment to the motion regarding the Gratitude Tree. All voted in favor and the motion carried unanimously with a vote of 7 to 0. INITIATE DISCUSSION 2020-2024 PARK AND TRAIL CIP. Boettcher: I think in this case this evening based on what’s going on, what we’re looking at budget wise we’re not going to have the extended discussion. There’s not going to be the shuffling of projects because there’s too much on the plate with things that are coming that are big items. In talking about this earlier maybe we go over and talk about where the money comes from because we have almost half of the group here is new. Where the money comes from. We can easily get rid of it. We can disperse the funds but where does it come from? And again looking at what’s happening right now, things coming up with the Arboretum with the trail. Finding out just recently that there’s going to be an increase in that cost so if the group agrees we’re looking at probably just staying where we’re at. We’re not going to take on a bunch of projects this year. There’s too much that’s questionable right now. Prices are going up. We have a lot of things coming. We did the trail walk at Lake Ann. That’s not this year. That’s whenever the council decides after the discussions and meetings and developers and everybody gets involved with it but that’s something that’s going to be on the horizon too so where would we like to start? You want to start with a summary? The way it’s listed in the agenda. Looking at the dates of some of the tasks coming up. For the new people what’s your, I guess start with your questions. Anybody have any concerns about how things work? Again this is going to be an easy year. This is not going to be anybody throwing stuff at other people hopefully. Pemrick: I guess one thing I just was wondering about when I was looking through this for the tennis court refurbishment. Boettcher: Yes. Pemrick: I know this year courts have been identified that are in progress. And then we have money allocated in 2021. Have those been identified yet or are those still kind of up for discussion? Hoffman: They’ve been identified. The tennis court maintenance program is all for probably the next 50 years all laid out so I can grab the report and so courts are completely refurbished at a certainly time period and then they’re kind of crack sealed and repainted at another certain timeframe so tennis court repair program is already all programmed for about the next 50 years. 3 Park and Recreation Commission – June 25, 2019 Pemrick: Okay. Boettcher: And I thought I saw it in here earlier Todd. Wasn’t there a listing of all the courts or not? Hoffman: Maybe not in this. That’s a separate. Boettcher: Was it separate? Hoffman: Separate document. Boettcher: Yeah 2019, 2021 under the. Hoffman: Oh yeah there it is. Boettcher: Under description crack seal and resurface tennis courts. Hoffman: Yep City Center Park and Lake Ann for 2021. Boettcher: Right. And there’s what 5 of them for this year? Five total. Hoffman: Yep it’s a big year. Boettcher: Because we’ve seen in the past, especially the one over at the Rec Center and I haven’t been over there in a while. Jodi real quick, what is the condition over there? You’re over there every day. Sarles: That’s the one that’s now getting resurfacing. Beers: They’ll be paving it tomorrow. Boettcher: Tomorrow, okay. Perfect timing. You knew we’d talk about it tonight so there you are. Sweetser: Does the park equipment replacement like for Bandimere in 2022 include the soccer nets? Soccer goals. Hoffman: Park equipment replacement. Sweetser: Just the playground. Hoffman: (Yes). 4 Park and Recreation Commission – June 25, 2019 Boettcher: So again initially where the funding comes from, when you look at a subdivision, homes that are built and I’m not sure how long this has been the rate but it’s about $5,800 per home, per house that we get in park dedication funds and for a business it’s about $12,000 per acre. So we’re always glad to see a subdivision go in because we can go in and count houses and add up our pennies and know what we can spend the next year so that’s always a good thing with development. The problem being because the city is getting developed out that’s a funding source that’s not going to be there forever. Kutz: That’s a good question. Are we thinking ahead long term to a future funding source once Chanhassen is fully developed? Has that been discussed in the past with anybody on the group? Boettcher: It is always a question and I don’t know that there’s really an answer to it. I mean redevelopment we don’t get anything do we Todd? So you refurbish a house, tear it down and build a new one type of thing so the change is, and because of the aging structures we’re going to have to find a new source at some point in time for the repairs and right now that’s not coming out of our money. The repairs that are being done to 3 parks per year for the next 4 years. Kutz: I’m just thinking that the council should probably eventually needs to start thinking of funding a, I don’t know 1 percent of the budget. Half a percent of the budget so we have a dedicated funding source ourselves so we don’t have to be asking you know every year. Boettcher: Does somebody keep track Todd? Is there a chart that would show let’s say from 2000 to 2018 number of houses built? Showing the decline. The dollars and everything. Hoffman: Yep planning would have that and we have a running estimate of how much park dedication is yet to be brought in in the city so it’s in the $20 million dollar mark until the city is built out. Commissioner Kutz you’re right so in the life of a city those cities that have park dedication fees, you have a dedicated funding source as you build out but we’re past the midway point and so we have a lot of infrastructure, park infrastructure in the ground and that’s the reason for the park replacement program so that is a dedicated funding source to do repair and replacement of what you have currently in place. So when people move into a city and they pay into the park fund, either $5,800 per home or $12,500 per acre for industrial their expectation is that you’re going to spend that money to increase the capacity of your park system. They’re new people coming in. That’s how state law works so you’re increasing the people. You increase the capacity of parks and recreation. You need to invest your money in something new. You can’t use it to go and pave a tennis court or to replace a picnic shelter or playground and so we’re going to continue to build new but at some point all of it needs to either be replaced, repaired or refurbished and that’s going to take a dedicated funding source like the park dedication fund. So what will happen I think over time is that the park dedication fund allocation will have to increase over time. 5 Park and Recreation Commission – June 25, 2019 Boettcher: So currently we’ve got, current balance we’re looking at $1,668,000 and again that sounds like a good number. I think our low point was just the last couple years. Was it down below $800,000? Hoffman: In that neighborhood yep. Boettcher: Yeah but again because of one thing being the cost of the Arboretum trail going from $600,000 to $800,000 plus so you talk about a jump like that at this point, I mean what’s everyone’s feelings? I think we need to just lay low with what’s happening. We don’t need to take on any projects right now. See what happens in the next year or two. Hoffman: So Chair Boettcher just to share with the rest of the commissioners. So just today Marty Walsh, the Carver County Parks Director was in just at the end of the day to pick up the master agreement between the City of Chanhassen and the County and the Highway 5 trail to the Arboretum and so they’re finishing up plans. Lots of negotiations for easements with Life Time Fitness. Lots of negotiations with the Arboretum and then with the City of Chanhassen to get these agreements in place. That agreement includes a funding formula and so as the costs go up with the final project our contribution will go up accordingly. And I think as we’ve talked before it’s still without all these partners there’s no way you could do this project alone so you have a state and federal grant. You have the County chipping in the bulk of the cash. The Arboretum kicking in cash somewhere in that $600,000 to $800,000 range and then the City doing the same. So the estimate has gone from the low 3 millions to the low 5 millions right now and so that will get refined and then he’ll send over an estimate of what our cost would be. I’ll bring that to you once we receive that. It will likely be at your July or August meeting and so then you’ll insert that new estimate into your recommendation for the City Council if you choose to make that recommendation on what that new number would be. So that $600,000 number is going to go up. We just don’t know where. The other thing I want to make the commissioners aware of is Quantum Controls has come back in. They were approved for their site plan last night. Quantum Controls is out near, going to be on Century Boulevard. There’s a building called Mamac Systems. This will be just north of that in the Life Time Fitness area and as a part of Quantum Controls there’s a development contract that says when you build this lot you’re going to finish that last segment of trail. This project was in the works about a year ago and the cost was about $200,000 for that section of trail because there was some really extensive walls. Those walls have all gone away. I’m not sure where the trail costs will be now. They’ll have to deliver that number to us. Probably closer to $60,000 I’m thinking. Maybe lower or higher than that depending on when it comes in but so that is a project that is written into a contract between the park board, the City Council and the developer so that work will be done. It will finish that trail and then you pay the bill so that will be coming out of your park fund and we’ll bring that number forward once we know it as well. So there’s no projects in the CIP park fund going forward this year other than park replacement. Tennis courts. Those type of projects are underway so that’s good news but we’re really just standing pat in the park dedication fund for a variety of reasons. One Arboretum. Quantum Control, trail to the Arboretum. Quantum Controls and then the future Lake Ann project. And the future Lake Ann project you’ll know 6 Park and Recreation Commission – June 25, 2019 that number once you get through this process with the park planning. And so after your tour with the City Council, the council authorized that feasibility study which is in your packet and so th that will start after the final plat is approved likely on July 8 for the park. Now remember the Lennar’s plat is called The Park so that’s their housing development so it’s going to get th confusing when you talk about the park in The Park. So that will be approved on July 8 and then the study will start and so you’ll be engaged with both the public, the consultant starting to take a look at concepts and identifying you know is this what we want to do. What don’t we want to do? What do we want to do in that park expansion? And then once you identify that there will be some engineering work done as a part of the study to identify costs. Footings. Soil types. What is this all going to take to get done? And that will bring forward a number sometime at the end of that 3 month and then that will be a conversation between the council and the commission. Okay now we have the estimate. What do we want to do? So that’s kind of the lay of the land on CIP. Current process is there’s lots of work being done. Lots of things in the future. The $1.6 million that is currently in the fund includes the Holasek project so the large industrial project that generated over $400,000 in park fees and so that’s a big project and you know I’ve always just been incredibly thankful for a, so you take a business plan like that. People are coming into a community and you know they want to build office business industrial and they’re willing to contribute that kind of cash to a park fund so it’s over $400,000 that’s coming in so their employees, their business you know associates can enjoy the parks and trails and the economic viability that it brings to a community so it’s really a, if you see Mr. Mark Undestad he’s the primary driver of that project, if you see him around thank him for the cash. Boettcher: $400,000 works. So any other discussion we want to have? Any questions from our new members or anyone? If not this could be the shortest CIP discussion in my history. Hoffman: So the park fund is just one CIP project, budget in the city so if you look at the complete CIP there’s lots of other you know sewer fund. The capital fund. A lot of other things going on. Your primary focus is not just knowing the park fund but then just anything that has to do with parks so it may not be coming out of the park fund. For example out front here the pavers are starting to deteriorate so if you walk this plaza you’ll see that those pavers, primarily in the really heavily salted areas are starting to collapse. Crumble from the underside and so they’re at the point where it doesn’t make any sense to replace them anymore as far as replacement. You can’t really take them out and replace them. They’ll just crumble and fall apart and your problem just got bigger so it’s about $800,000 in round numbers to replace them all and so we’re going to split that in two and present that to the City Council probably for a first round in 2021 so again it’s a park. You know it’s a civic plaza. It needs to be maintained. Wherever we can find the money. You know just look at not buying a dump truck and do pavers instead so those are the kind of debates that are always going on at that level and that can’t be park fund money because it’s, it was already built with a variety of different funding mechanisms and now it needs to be maintained. It’s the core of our city and you’ll see it if you take a walk around. Take a look. You’ll notice that they can’t last much longer in certain areas so that’s another example of capital dollars in a park setting. Civic plaza setting that will have to be addressed at some point in the future. Lots of competing. As our city grows we have more and 7 Park and Recreation Commission – June 25, 2019 more public infrastructure. There’s lots of competing dollars. You know everything ages not at the same rate but everything ages and deteriorates at some point and you’re going to have to replace it if you… Boettcher: And probably for Adam, is there any maintenance like I know the City of Waconia just bought a vacuum for their permeable pavers. Do you have anything similar that’s supposed to increase the life of them. It takes the salt off of them and. Beers: No we don’t have anything like that. I’d have to look into that. Boettcher: Okay. Beers: I’m not familiar with it. Hoffman: We don’t have a lot of permeable pavers in our public infrastructure. Beers: No. So the construction of the pavers have, you know the quality’s increased tremendously over the last 15 years so there’s steps we can take in the future to try to prolong the lifespan. If you seal them or just… Boettcher: I know because I just had my Carver County Water Management meeting before this one by the City Hall by the library, right there, the parking lot area they have permeable pavers. In Town Marina has got them down there and they went and spent, it was just under $10,000 for the vacuum and the way it sold is that it’s going to take the stuff off but you’re not going to clog them up and they would last longer supposedly so $10,000 versus whatever the cost would be to replace them. Or you could delay the replacement 2 or 3 years possibly. Maybe just like I said they just came up with the idea and just made the purchase. Hoffman: It’s a different product so these aren’t permeable pavers. There are pavers. Boettcher: Right. Hoffman: So you wouldn’t use that same piece of equipment on these, this paver. Boettcher: Any other discussion on the CIP? If not we’ll wait for some numbers to come in in a couple months. See what the increase is. REPORTS: PARK MAINTENANCE QUARTERLY UPDDATE. Boettcher: Next item, old business. If nothing we’ll go to reports. Looks like we’ve got a lot of name tags up here. I think we’re going to hear from all the players tonight. Can we have the A, 8 Park and Recreation Commission – June 25, 2019 B, C’s and D’s. Whoever wants to go. Adam I guess you’re first. Park maintenance quarterly update. Beers: Thank you Chair Boettcher and commissioners. I’m just here to give you guys an update on some of the 2019 projects. We’ve touched on a few of them just briefly but, as part of our CIP for ’19. Tennis courts at the Chanhassen Rec Center, Lake Susan Park and South Lotus Lake Park could use some upgrades so the Chanhassen Rec Center was beyond the small repairs that…so that had to be completely milled and overlaid. So that, both the Chanhassen Rec Center and Lake Susan are going to be paved tomorrow. South Lotus Lake was paved last, 2 weeks ago. We’ve had some hiccups with weather so we’ve been having just to kind of dodge the bullets when we can and get things done when the weather allows so tomorrow morning looks good. I talked to the park foreman who’s going to pave them for me this morning and everything …so cross our fingers nothing goes wrong and we’ll get the courts paved and we usually let them rest for about 30 days just to let the pavement kind of settle in and then they’ll, the crews come in and paint and stripe so. Hoffman: That’s just a curing period to let those oils come out so the pavement will accept the other products. Beers: New playgrounds as part of the park replacement schedule. Playgrounds going in at Herman Field Park. So at this location as a part of the shelter initiative that we’ve been going, we finished last year we were, had a new playground border to the shelter that went in in 2017. So this location we just had to remove the existing structure and put in a new playground so we’re ready to go. We have the playground at the shop. We’re jut waiting for the right weather and our contractor… The other two are Sunset Ridge Park and Prairie Knoll Park and those are going to require a complete overhaul so the existing playground structure, the playground border, everything is coming out and everything new is going in so…optimistic we’re going to have some volatile weather. We had, we cleaned everything out at Sunset Ridge this morning. Drain tile’s going in tomorrow and the rock for the base under the concrete is going to be installed tomorrow so that way next Monday concrete contractor’s going to come in, that’s what we’re going with. That’s the plan moving forward so we have the playgrounds at our shop. We’re just waiting to kind of perform this preliminary work… Just kind of a random project. We decided to throw in… pitching mound at Lake Susan Park. We’ve struggled over the last few years just kind of maintaining that. We just kind of get a lot of concerns from user groups about the quality. The height. The material. The playability. Safety so we decided, Jerry was fortunate enough to move enough things around as far as scheduling goes so we had two full work days to get in there and basically remove everything and we installed a Dura Edge product. It’s the infield mix that the Minnesota Twins actually use so it’s a combination of sand, silt and clay. It holds the structure much better than just traditional ag lime we get at the quarries around, just down the road so it’s been performing well. We received a ton of compliments. Everyone seems to be happy. It was a pretty quick project. Two days. It was relatively inexpensive. It’s been, I think it’s going to improve the playing experience there so. That’s kind of where we’re at with some of our bigger projects. As far as just our everyday maintenance goes we’re up and 9 Park and Recreation Commission – June 25, 2019 running with all our facilities. We’ve been fighting to get fertilize, granular fertilizers down with when the weather allows and sprayed for broad-leaved weeds. All of, we send out some of our retired staff to play along the trail edges 3 times a year just to knock down the tall grass and kind of maintain the 2 foot, 3 foot buffer along the trail edges so the first round of that is now th completed. All of our seasonals are here. We’re, it seems right now we’re already in the 4 of July. Feel like we’re going the other direction now. We’re fully staffed. We’re up and running. Things are good in park maintenance right now so. On Monday we have a new employee starting. Ryan Landon so we lost Dustin Koskela a few months ago so we were able to Ryan Landon so we’re excited to have him come onboard at an extremely time to bring in people in th the 4 of July so his first day of work is going to be a 16 hour day, real fast pace so it will be a good time to get his feet wet and kind of get to know the group and see how that goes so we’re excited to have him on board. Boettcher: Was he seasonal or? Beers: No he came from a small landscaping firm. Boettcher: Oh okay. Beers: He had been with them for about 15 years and had bounced around a little bit. Just kind of some family businesses and so he’s looking for a little change of pace. Little bit of structure so. Boettcher: Good. Hoffman: Lots of experience. Well rounded. Beers: Yeah. Tons of, a lot of hardscapes. Equipment operation. Irrigations. He’ll be utilized right away… Boettcher: That’s good. Where are you at now as far as permanent and seasonal numbers? Beers: 7 including me full time and we have 19 seasonal. Boettcher: 19? Beers: Yep. Boettcher: So all the guys out running the mowers they’re all. Beers: There’s about 6 of the retired seasonals that work a combination of 2 to 4 to 5 days a week just depending on. 10 Park and Recreation Commission – June 25, 2019 Boettcher: Okay. Beers: You know it’s tough to get a retired people to come in and work 40 hours so we kind of got to be flexible and we work with them and try to get, as long as we can continue to get what we need done you know we’re very flexible as we can, and they appreciate that so. Hoffman: Your tracking lead says retired seasonal right? They’re retired people that work for us. They’re not retired work people. They’re retirees that are coming back for. Beers: Busy bodies. No we have a great, great group and it’s, you know we don’t want to give those up so any questions? Kutz: I have one question like just me being newer. Do you go, when you purchase new equipment do you put out a request for bids or how do you do that? Do you, or how do you, go about that process for me. Beers: Yeah depending on the piece of equipment that goes out, typically they’re bought on a State contract. Kutz: Okay. Beers: Depending on what the piece of equipment is. If there’s something specific that you know we, you know we can’t, they maybe not have a comparable mower or ballfields or anything… A lot of things the bigger pieces of equipment we bought on State bids so then they don’t require multiple bids so. Kutz: Okay. Just curious, thanks. Sweetser: I have an unpleasant question I think. There is apparently raw sewage in Lake Minnewashta and there’s a sign at the Roundhouse dock saying to not swing in the water or fish in the water. People are swimming and fishing still. My concern is the little children swimming still. Do we need an additional sign closer to the beach or is that cleared up? Hoffman: That’s fine. It’s been cleared up. Sweetser: Okay, so we need the sign down. Okay. Hoffman: Yeah…put that up. Beers: The Met Council and Kevin’s group was working on it. I talked to him at the beginning of the day. He was working on it to get the final… We’ve been following up with him. 11 Park and Recreation Commission – June 25, 2019 Sweetser: Good I feel better about extraneous signs rather than children swimming in sewage so. Hoffman: The spill was on the north side of the lake so it likely never reached down there. Sweetser: Yeah. Better safe than sorry though. Boettcher: Alright thank you Adam. Beers: Thank you. TH 2019 4 OF JULY CELEBRATION PREVIEW. th Boettcher: Next up 2019 4 of July celebration preview. Looks like this is Audrey. thth Swantz: Thank you Chair Boettcher and commission. The 36 annual 4 of July celebration is right around the corner. It’s a week from today actually it starts believe it or not so it will be ndthnd held on July 2 through July 4. All activities, well all activities on the 2 will be held at City rd Center Park. That’s Family Night at the carnival. Activities on the 3 will take place at City th Center Park as well as Chanhassen High School and then activities on the 4 will be between nd City Center Park and Lake Ann Park. Family Fun Night will be on the 2 with discounted rides from 3:00 to 8:00 p.m. for $2 as well as pony, we have pony rides there as well that night. rd There’s going to be on the 3 a lot of different games an activities for families as well as the Taste of Chanhassen. The Rotary Beer Garden as well as lots of live music. We have a street dance that night with the Fabulous Armadillos and Stone Daisy will be the act opening up for them. We’re very excited we have two new artists this year so it’s going to be exciting. We also rdth have the Business Expo on the 3 as well. On the 4 we will be having several different activities at Lake Ann including log rolling, adult and child fishing contest, a sand sculpture contest as well as more activities happening over at City Center Park. We have the Beer Garden and Taste happening again as well as live performances and the parade. And then we all head back over to Lake Ann for fireworks in the evening. It’s going to be a really fun event. I’m excited to experience it for my first time. Once again we have partnered with several organizations including the Rotary Club of Chanhassen, the Southwest Metro Chamber of Commerce, Minnesota Twins and the Chanhassen Senior Commission and without these other partnerships we really wouldn’t be able to do all the activities that we do so it’s really thankful for them and their help and participation with this event. We do have a couple things to promote the event throughout the weeks coming up to it. I don’t know if anyone goes online for the Chanhassen Villager to read the paper but we have a lot of web ads this month targeting residents of Chanhassen as well as the magazine and trifold that are in front of you. Those were put, the magazine was in the Villager last week and the trifold will be in the Villager this coming week on Thursday. And we will also be putting stuff on Explore Minnesota website. Our website. Our Facebook and Twitter as well so getting the word out about the event although I th think a lot of people around here are pretty familiar with it by now. 4 of July t-shirts are 12 Park and Recreation Commission – June 25, 2019 available at City Hall and the Rec Center and I have some available for you guys to grab a shirt on your way out. I have various sizes and colors so don’t forget to grab one on your way out. I’m really excited this year so I hope everyone can make it out. Any questions? Boettcher: In the past I think, was it the last couple years there was some issues with people putting their lawn chairs and their blankets out a day ahead of time. But I mean didn’t the previous bank owners, didn’t they say something last couple years about it was their concern or not? No, so we’ll start seeing the blankets and stuff tomorrow probably? Okay. Hoffman: 3 days out. Sweetser: That’s been me. That’s been me. I love doing it. Now the kids are kind of getting old and nobody wants to hang out there with me but I still might put my blanket out so there. Boettcher: Don’t touch it. No it’s always a good event. My wife just, we didn’t, we couldn’t go last year. We were out of town. The year before we did but a couple days ago she said now what do we have to do to see the Fabulous Armadillos. Hoffman: Just show up. Boettcher: So she’s ready. Sounds like a good time again this year. Appreciate it Audrey. Swantz: Thank you. Pemrick: I do have a question. It just popped in my head. Do we ever market to the other local communities? Swantz: The trifold will go in the Chaska Herald as well as the Chanhassen Villager and then the web ads, some of them do reach out to those other communities as well. We have some focus specifically on Chanhassen and some focus to go out to the other communities. Alright thank you. Boettcher: Alright thank you. RECREATION CENTER QUARTERLY UPDATE. Boettcher: Next Rec Center quarterly update. Looks like Jodi. Sarles: Thank you Chair Boettcher and commissioners. A beautiful night out there so spent some time out at T-ball. Updates at the Rec Center, we’re going…in the spring. We did have a heating pipe leak in March so we had some nice brown stains coming through. We did some drywall repair now just waiting for the final painting here. We worked with District 112 on the interior of the building so they have spearhead those projects…and then a big upcoming one is 13 Park and Recreation Commission – June 25, 2019 st we close our gym and our studio say August 1 through 16. The cure time on the new product they use to seal the floors is not quite as long but still hoping that can be shorten quite a bit but right now they just ask us to leave that window open to have that all finished and ready to go by the time school starts back up. It’s not as costly of a chemical they put down anymore so it’s bearable to be in the building and so we keep kind of rolling through. Leave doors open. Everything we can have open we start the ventilation going and seal towels under every door… It hasn’t gotten to the point I had to get out duct tape yet so. Some program updates. The Dance for Fun year end recital was in May. We had 129 dancers that were in that recital. There were two performances that day. It’s always a fun event with the dancers get to show off all their progress throughout the year and work with the Chanhassen…presentation flowers for them. And then now we’re rolling already into the summer camp. First session ended on Monday so th we’ll start them up again a week after the 4 of July. Youth safety training. Those are things that people look forward to for their kids. Babysitting training and safe on my own training so that’s one that we get 8 to 10 year olds to kind of get them prepared to be home by themselves after school or during the summer so those have been popular classes. And then we did have a couple more coming. We had 28 new babysitters in town so if anybody needs a babysitter they’re certified. And then… I think we can probably get a testimonial here for our Fit for Life class. Sandy was one of our participants. Sweetser: Absolutely. She does a great job. It’s really fun. I’m the youngest in the class let’s just say that but. Sarles: It’s not necessarily for seniors. Sweetser: I totally, it’s been great. If you don’t want that high impact and you want to, I move a little faster on my own than the other folks but that’s good. She’s great about allowing everybody to kind of go at their own pace so it’s been fun. Sarles: Kate does a really good job of getting people, depending on your abilities. If you want to stand. If you want to sit. If you have more weights. She’s really in tune with the class and keeping them progressing and working on all of those fun things like stretching, cardio, flexibility and all the things we all should work on. So that’s been popular. Another good news we have out at the Rec Center is I moved my last report I told you about that we brought in Silver Sneakers. Now we have an agreement with United Health Care and we’re offering some of the Medicare Advantage folks, they come in and use the facility at no charge. They can use the fitness center. Fitness center, open gym and open…to allow that to happen. It’s been a great item, a nice new partnership we have here so continue to work on those as opportunities arise here. So Rec Center Sports, that’s kind of top of my head right now. Katie Holnagel who was our coordinator, she was…almost 2 years go she’s a great coordinator and has new ideas and keeps the program going but she was offered a full time position at City of Columbia Heights and so we wish her well and now we’re just looking to hire a new Rec Sports coordinator. Just got off the T-ball fields tonight so I am the Rec Sports coordinator right now. It’s been an interesting spring. The difference between Tuesdays and Wednesday is significant. Tuesday’s 14 Park and Recreation Commission – June 25, 2019 we’ve had 2 of 6 of our programs. On Wednesday’s we offer 5 of 6 new programs so it’s just a little bit of a flip flop so I feel bad for those Tuesday kids but we had 2 weeks. Two good weeks of T-ball here and they just got their medal and certificates. Small Fry’s, those are the 3 and 4 year olds that we do so we just finished the first 6 weeks and we had 83 3 and 4 year olds that took part in those programs. And we break it down and we do a 3 week track and field program and a 3 week T-ball program coming up again so we keep them out and active. They get next week off and then we’ll be rolling again in July so it’s always fun. It’s always fun to have little ones out there. Then our Little Stars Sports is the next step up so that’s the more like it’s 5 and 6 year olds and I think we have 63 of those kids participating and those are 6 week sessions and that will start again in the next 2 weeks from now. And then Rec Center Sports Camp we finished one last week. Fun, fun camp. We call it psychedelic…sports sampler. We make tie dyed t-shirts and on the last day they get to wear their tie dyed pants so it’s a fun camp…everything from soccer, track and field, golf, T-ball in there too. Can’t get enough of that so we do that one, we’ll do that one again in July and then we also do a Small Fry’s…so some fun things coming up. Right now the upcoming event we have, there will be a Fit for Life st trial class on August 1 so if you know anybody who might be interested in that program, it’s 10:30 to 11:30 on that…and then the Dance for Fun open houses so we have friends, neighbors, families that are looking for a dance program we have a wide variety of classes…18 months all the way up to 18 years old so those are coming up in August. With that if anybody has any questions. Boettcher: Thank you Jodi. It sounds like you might be busy over there. Alright next up Senior Center quarterly update. Mary. SENIOR CENTER QUARTERLY UPDATE. Blazanin: Thank you Chair Boettcher and commissioners. Well we’ve been busy at the Senior Center. A lot of things going on. A lot of spring and summer programs happening. We’ve got our weekly card groups and wood carvers and bingo clubs that come in on average reaching anywhere from 85 to 90 people per week. We have had several day trips over the last several months and summer is the time to get out and do that so we’ve got a lot more scheduled this month…to a World War II fighter museum in Granite Falls which is very cool by the way. I highly recommend to head out there some weekend. The Old Log Theater. The Science Museum… We continue to offer our AARP senior safe driving courses. Very popular several times a month. We’ve offered over 154 to over 154 people and again we have 2 to 3 four hour classes a month and at least one 8 hour class a month and they almost always are full so very popular. We just had our Dinner with the Mayor event last week. Also very popular. We served, these guys served 65 folks along with our Mayor and a lot of very, very positive feedback on that. Today we also did our Lions Club Senior Picnic at Lake Ann. We had 150 seniors sign up for that. We served 165 folks together. The Lions Club did a fabulous job. They, nobody left there hungry. Really enjoyed the day. It was a perfect day. Beautiful day to be out there so it was a very fun afternoon. Over the past several months I’ve started a new program which I call Soup, Salad and Song or Soup, Salad and Speaker event. I’m trying to 15 Park and Recreation Commission – June 25, 2019 encourage folks to build community with each other and spend more time just getting to know each other. We all know food does that so I invite a speaker or a musician to come in and present a program and we follow it up with a luncheon. Usually I make the home made soup which is really fun for me but it also gets people talking about what it was like you know…so it’s been a really, a really popular program and we’ve served a lot of soup and we’ve had over 300 people attend so I will continue to do that moving into the fall and into winter. A lot of educational classes on a big variety of topics. Anything from understanding Medicare to safety and fall prevention, to brain health to preventing dementia or figure out ways to do that. We’ve been partnering with a lot of local organizations like Ridgeview Medical Center and…senior housing. Senior Community Services. Carver County Health and Human Services. Carver County Triads and Senior Care Management…they’ve all brought in experts on their particular topics and those have been popular as well who are hungry for information. Seniors in particular. Housing, transportation, health insurance are 3 big topics that we just can’t seem to get enough information on so those are popular. We do continue to reach out and support to our dementia care community. I am partnering a lot with the…to help with education and support services for people living with dementia or memory loss or caregivers. We do offer a monthly support group for them. We now are partnering with Senior Community Services. They come in twice a month to offer one on one support counseling type services for caregivers… It started out slow but we’ve been getting more and more traffic on that and just people coming in looking for and helping to take care of their loved ones. We also along with the Act on Alzheimers team are working to open up a memory café for folks and this basically is something that was started about 15 years ago in the Netherlands and it’s opening up a space for people with memory loss and their loved ones to come and just be normal people. It’s a café type setting where folks can come for a couple of hours and take part in normal life. It’s a break from their day to day care with each other. It’s a way for them to get involved in community that is a little bit more comfortable than just showing up for an event and feeling very self conscious about the loved one with memory loss so our goal is to open this memory café up in the fall. In October and right now we would offer it only one day a month for a couple of hours. Several other communities are already doing this around here and what we’ve learned is that people sort of café hop. Kind of like bar hopping. And go from café to café every day just to kind of have some normalcy during the day and hang out with people who are dealing with some of the same things but have fun so we would be playing games. We might bring in a musician. We might watch a movie. It’s not adult daycare. It really is just a safe setting where a caregiver and their loved one can come and do some fun stuff so the project has really kind of taken on a life. I reached out to Love Inc. and asked if they would be willing to help us repurpose the Maple Room here. The old senior center room. It’s kind of a sterile looking room right now. They described it as clinical and they were thrilled so a couple of ladies from Love Inc., from…were going to kind of take on the project and repurposing that room. Making it look more like a café and they, they’re jut on it. They’ll be donating furniture. They’ll be donating their time. Their talents. We also just reached out to American Legion and they also have offered to donate finances to help cover costs of replacing possibly the floor. Doing some painting and they are going to be partnering…so they have offered to give us $5,000 towards the project. I also applied for and received a grant from the County, shift funds to help cover the cost of supplies 16 Park and Recreation Commission – June 25, 2019 and materials that we might need for the café for up to a year so in total we already have about $8,000 committed to the project so very exciting. Our goal is to open it in October and the seniors…so a very exciting project. We’re looking forward to it and it’s a great way. It’s really been a good community team building for us. A lot of groups have gotten involved in… Meals program here, the senior center works along with…to offer meals for seniors. The only requirement is that you’re, you only have to be 60. There’s no other requirement and they have kind of been struggling to have people come and take advantage of this program. The meals are essentially a donation…bring in a musician or an entertainer or something and following that up with a meal…and that actually has been very successful. We have a lot of folks who are returning on their own signing up for meals coming in. A lot more who are signing up for home delivered meals because they also do that. Part of the Meals on Wheels program it’s like that. They just call it home delivery so in the past 4 months we’ve served over 100 people now in house with their meals which last year alone, and I think we served, I want to say 25 so we’ve already you know quadrupled our number….it’s very exciting. It’s fun to see and I hope more people will take advantage of it. The last thing I have to say is I’ve started the Silver Insights article in the Chan Villager. They’re giving me space one time a month to write an article promoting the City… It’s been a very popular thing and well received method to discuss the trending senior issues as well as understanding…gotten a lot of really positive feedback. Any questions? Boettcher: One thing on your, the classes here. You know the Understanding Medicare, Brain Health and such, do you see a lot of the same people coming to each class or you getting different people coming? I mean what type of participation? It said 100, something about 100 seniors so is it the same group pretty much coming to each one or? Blazanin: No actually good question Chair Boettcher. No we’ve been getting a lot of new faces. Boettcher: Have you, okay. Blazanin: Which really was my goal to get some new people to walk through those doors… Actually a lot of younger seniors seem to be coming to those. We have regulars who come to everything, yeah. Boettcher: Right. Blazanin: And they want to be there but I have seen more younger seniors coming… Boettcher: Good. And the other thing with your money raising skills we need money for our park projects in the future, can we, between you and Commissioner Sweetser with the marketing background, I mean I think we could come up with a couple hundred thousand a year the way it sounds like. You did all this in a couple weeks so. 17 Park and Recreation Commission – June 25, 2019 Sweetser: I think we need to get together with Jodi too to figure out how we can get that new Rec Center built as well so. Little more. A few more dollars there but yeah. Boettcher: Very good Mary. Anyone have any other questions for Mary? Kutz: I just had one question. Is there anyway that people that aren’t able to drive that can get to your events? Do you have like anything that will help pick them up in case they’re wondering? Blazanin: No we don’t have a bus or a van that the senior center owns or operates but Southwest Prime has a door to door service. And they’re also really good promoting that. I had them out to do a presentation on how to use their service. Been working with them on coming out again the fall to do like a hands on. They’ll drive up in a bus and people can get on and learn how to pay. Learn how to use it so more and more people actually are taking advantage of Southwest Prime. It’s a good service for this area. There’s also another service called WeCab that I refer people to and interestingly enough people that live in some of the senior housing like Powers Ridge and some of the other bigger ones they have carpooling. Kutz: Excellent. Blazanin: Kind of pushing them a little bit to find rides with their neighbors and they have been and so that’s been working as well. Kutz: Good, thanks. Hoffman: There will also be, Mayor Ryan reported at last Thursday’s dinner with the seniors that she visited with the Venue, the people from the Venue. The primary renters are 55-60 and above and so that’s who’s going to be living at the Venue and they will be customers of downtown Chanhassen and our Chanhassen Senior Center. Sweetser: Mary how do you communicate you know to the members or to the group? I doubt it’s social media but what’s your main? Blazanin: A lot of it’s word of mouth. I do have, I send out a quarterly newsletter that gets mailed to folks but they have to request to be on that mailing list so anytime I see a new face that walks in I hand them a paper and say do you want to be on our mailing list and that mailing list right now is a little over 500 people. The Connection of course we’ve got our information… I do actually I’ve been starting to email blasts because we are starting to see seniors now who are a little more computer savvy and are keyed in to that a little bit more. I’ve been getting some good feedback on that but I do email blasts once, every once a week or once every other week… I think that seniors, as we see younger seniors age up who are used to working with computers and social media it will be easier to reach them but that is one of the bigger problems. How do we reach… 18 Park and Recreation Commission – June 25, 2019 Boettcher: Good. Any other questions? Thank you Mary. Well between Jodi with the Small Fry and Mary with the older Fry and Audrey with everybody inbetween I think we have all the age groups covered. I had a, before we continue on had a real quick question. Todd maybe it’s more of a housekeeping type of thing. Do we need a motion on the CIP? We didn’t make any changes. Okay. Just want to make sure we don’t leave something hanging out there. Hoffman: No. You will once you make your final recommendation to the council. Boettcher: Okay good. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Boettcher: I think the big one there Todd would be the Lake Ann Park consulting services proposal. The big thing I printed out the 3 page letter. I didn’t print out the other 147 pages but just, anything you want to touch on there. It goes through the team of people and. th Hoffman: Yep and the final plat again on July 8 at the City Council for The Park and then after that Hoisington will schedule a kick off meeting with staff and then we’ll let you know how that schedule is coming and when you’ll be involved. Boettcher: Okay. I know Commissioner Petouvis had a question yesterday I guess it was about if we’re only involved, scheduled to be involved one time. Is that enough from us? Hoffman: Currently twice. Boettcher: It is twice. Hoffman: So once as an individual group and once as a combined group with the council and other commissions and then if you want to see it again all you have to do is ask. Boettcher: Okay. Does that sound good? Okay. Anything else anyone has to add? Ruegemer: Chair Boettcher if I may. Just wanted to bring the commission aware that we have a th family fishing day scheduled this coming Saturday at the Lake Ann fishing pier. June 29. That is really brought to us by the Chaska Area Fishing with Friends so we’re kind of co-sponsoring the program with them and the Minnesota DNR. So it’s a great event for parents, grandparents, kids, anybody to get together out at Lake Ann pier. You do not need a license. They worked it out with the DNR so if you just want to come out and try a little fishing don’t need a license. They have all the equipment. All the knowledge and all the fun so if anybody’s interested I 19 Park and Recreation Commission – June 25, 2019 certainly can make copies for everybody here but just wanted to make the commission aware that th this coming Saturday, the 29 we’ll have a fun event down at the pier. Boettcher: What time does it start? Ruegemer: 9:00 in the morning til 1:00. Boettcher: 9:00 to 1:00. Ruegemer: Yep. Boettcher: Karl you can learn how to fish. Tsuchiya: I know. I was just going to warn you don’t go catch all the fish. Save some for the kids Jim. Boettcher: I guess Todd and I won’t do there on Friday then. Ruegemer: If the other commissioners are interested in going to the Red Bird game on Thursday night please let me know and I’ll get you on the list. Thank you very much. Tsuchiya: I thought we knew a guy at the door. Ruegemer: What’s that? Tsuchiya: I thought we knew a guy at the door. Ruegemer: We can hook you up. Thank you. th Boettcher: Thank you Jerry. Anyone have anything else to add? If not looks like the 4 of July is coming pretty quick. I don’t know what happened to the month of June. Actually I was just as a quick side note I was out fishing last Friday, which happened to be the first day of summer and as I was leaving I was talking to another fisherman at the boat ramp and I said oh that’s right. st Today June 21, first day of spring. He says yeah you’re right it is. And we both looked at each other and go no way man. It’s the next one. It’s summer. It hasn’t felt like it yet so it was the first. Commissioner Kutz. Kutz: Ah yeah you jogged my memory. Well it’s something I maybe heard. Down at Lotus Lake I heard there’s a possible issue with wake boarding boats. Boettcher: Big meeting last night. Kutz: I don’t know, does that. 20 Park and Recreation Commission – June 25, 2019 Boettcher: Todd was there. It was on the news last night. It was in the paper. Kutz: Is that has nothing to do with the Park Board I guess but since do we have a park down there. Boettcher: As far as what we control, whatever. It’s past us. I mean they’re asking for DNR. They’re asking for City ordinance. There’s a couple of ordinances that have been in place. One is the county clockwise as you’re running around the lake. I saw that 15 years ago probably the first time I was on Lotus Lake. Kind of disappeared but apparently there has been an issue. There’s been concerns with the waves that, not wake boats but wake surfers make. They fill these tanks in their boat with a thousand gallons of water at 8 pounds a piece. 8 pounds per gallon and it throws out this huge wake. People claim they’ve been blasted off of their dock. They’re sitting on the dock and the wave is big enough. It would have to be a floating dock. It wouldn’t be one you know 3 feet above the water I wouldn’t think. Little kids have been knocked over in the beach areas. Things like that so a lot of concern and I think if I, Todd can continue this thought but what I read about what I’ve heard about it because they came to the watershed district too 2 weeks ago and presented the same thing to us and their concerns are erosion of the bank. The shoreline. If you saw the Fox 9 video that was online today it showed one of the residents of Lotus Lake showing and the waves were eating away. She said that’s not natural. That’s all man made so it’s Todd if you want to elaborate any, you were there last night. Hoffman: Yeah it was a full work session with both sides of the issue and like with most governance issues there’s people that want no restrictions. There are people that want an outright ban so uncertain where that will end up. Kutz: Okay I just didn’t know if we had any jurisdiction with that. I don’t know if we maintain the sand on the beaches or anything like that or anything. Hoffman: Well yeah our park has been affected so Carver Beach Park, the wall has failed and so it probably will cost the park commission $20,000 or $30,000 to fix that wall and that’s likely a majority of that caused by wake surfing so if you’re down there and if you want to visit the park at any time and a wake surf boat goes by you’ll see that when the waves hit those rocks they jump up about 4 feet in the air and that’s caused back erosion on those rocks and so it has affected you directly at the park. Obviously it’s a recreational sport and so the thing with lakes is there’s a lot of fingers in the pudding. There’s DNR and you know the watershed districts and the City. Kutz: Lake associations. Hoffman: And so the City Council is going to wait and see. The DNR is received lots of input on this issue statewide and so it’s one of those things that catches up on all of us as a citizenry so now we’ve invented a boat that does a certain type of recreation but is it, you know is it 21 Park and Recreation Commission – June 25, 2019 indifferent. Is it really negatively affecting us or is it just again accelerating a national process. They’re just going to let them be. Kutz: Is it just high water? Hoffman: Well high water’s a part of it. It exacerbates the erosion that’s caused by it but if you go down, best thing to do is to watch them firsthand. Observe them firsthand and then I think start a community conversation because eventually this will likely be talked about at the State level. At the DNR level and at the State Representative level and so without that input they’re not going to know which direction to take their conversation so it’s a larger issue than just Chanhassen but we made the news last night so it’s our day in the limelight I guess. Boettcher: Sometimes good to be in the news, sometimes not. Hoffman: Complicated issue. Lake surface use is one of the most complicated issues in the State of Minnesota and certainly in Chanhassen as well because we’re so blessed with the lakes but they, everybody wants to have an opinion. Thus all those fingers in the pudding. Kutz: Thanks for the update. Boettcher: Anything else? If not I’ll entertain a motion to adjourn. Tsuchiya moved, Petouvis seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:40 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 22