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Agenda and PacketAGENDA PARK AND RECREATION COMMISSION WEDNESDAY, FEBRUARY 26, 2020 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.COMMISSION INTERVIEWS 1.Interview New Commissioners B.CALL TO ORDER C.ROLL CALL D.APPROVAL OF AGENDA Commissioners may add or delete items at this time. E.PUBLIC ANNOUNCEMENTS F.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time. If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. G.APPROVAL OF MINUTES 1.Approval of Minutes dated January 29, 2020 H.NEW BUSINESS 1.20202022 4th of July Fireworks Contract I.OLD BUSINESS J.REPORTS 1.2020 February Festival Evaluation 2.2020 Sweetheart Dance Evaluation K.COMMISSION MEMBER COMMITTEE REPORTS L.COMMISSION MEMBER PRESENTATIONS M.ADMINISTRATIVE PACKET AGENDAPARK AND RECREATION COMMISSIONWEDNESDAY, FEBRUARY 26, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.COMMISSION INTERVIEWS1.Interview New CommissionersB.CALL TO ORDERC.ROLL CALLD.APPROVAL OF AGENDACommissioners may add or delete items at this time.E.PUBLIC ANNOUNCEMENTSF.VISITOR PRESENTATIONSCommission Procedures allow for presentations from the audience at this time. If a motion isrequired, the item will be forwarded to the next available agenda to allow for publication and reviewprior to consideration.G.APPROVAL OF MINUTES1.Approval of Minutes dated January 29, 2020H.NEW BUSINESS1.20202022 4th of July Fireworks ContractI.OLD BUSINESSJ.REPORTS1.2020 February Festival Evaluation2.2020 Sweetheart Dance EvaluationK.COMMISSION MEMBER COMMITTEE REPORTSL.COMMISSION MEMBER PRESENTATIONS M.ADMINISTRATIVE PACKET 1.Luminary Walk Flyer 2.Feb Fest: Top 55 Fish by Weight 3.Email from MN Twins Baseball to Jerry Ruegemer 02052020 N.ADJOURNMENT PARK AND RECREATION COMMISSION STAFF REPORT Wednesday, February 26, 2020 Subject Interview New Commissioners Section COMMISSION INTERVIEWS Item No: A.1. Prepared By Todd Hoffman, Park & Recreation Director File No: SUMMARY Park & Recreation Commission Interview Schedule: 6:15 Jessica Pettingill 6:30 Mark von Oven (PRC 2nd choice) 6:45 7:00 Mike Helland 7:15 Bala Chintaginjala (PRC 2nd choice)WITHDRAWN NOTE: Applicant Jim Peck was unable to interview with the Park & Recreation Commission. BACKGROUND An ad was placed in the Chanhassen Villager on January 9, 16, and 23, an article appeared in the Chanhassen Connection which was mailed to all residents on January 24 and 25, and information was also posted on the city’s website and Facebook page. The application deadline was Friday, January 31. The following applications have been received: PARK & RECREATION COMMISSION Three 3year positions The terms of Commissioners Meredith Petouvis, Karl Tuschiya and Haley Pemrick Schubert are expiring. Karl Tuschiya and Haley Pemrick Schubert have reapplied. Five (5) new applications were received, two (2) of which selected the Park and Recreation Commission as their second choice. One 1year youth position Zoe Erpelding was appointed to the Park and Recreation Commission on January 28, 2020. Her term expires March 31, 2021. No new applications were received. New Applicants and Address 1. Jessica Pettingill, 8702 Chanhassen Hills Drive North 2. Mike Helland, 351 Parkland Way 3. Jim Peck, 7227 Pontiac Circle 4. Mark von Oven, 6655 Horseshoe Curve (2nd Choice) 5. Bala Chintaginjala, 8982 SW Village Loop (2nd Choice)WITHDRAWN First Meeting in April April 28, 2020 Attached is the application and questionnaire for the five (5) new applicants mentioned above along with a scoring sheet. Traditionally, the Park & Recreation Commission does not interview incumbents and incumbents do not participate in the interview process. After the interviews, the Commission generally ranks their preference for candidates. The preference ranking, as well as the incumbents’ applications, will be forwarded to the City Council for review. Appointments will be made on March 9, 2020. PARK AND RECREATION COMMISSION STAFF REPORTWednesday, February 26, 2020SubjectInterview New CommissionersSectionCOMMISSION INTERVIEWS Item No: A.1.Prepared By Todd Hoffman, Park & Recreation Director File No: SUMMARYPark & Recreation Commission Interview Schedule:6:15 Jessica Pettingill6:30 Mark von Oven (PRC 2nd choice)6:45 7:00 Mike Helland7:15 Bala Chintaginjala (PRC 2nd choice)WITHDRAWNNOTE: Applicant Jim Peck was unable to interview with the Park & Recreation Commission.BACKGROUNDAn ad was placed in the Chanhassen Villager on January 9, 16, and 23, an article appeared in the Chanhassen Connection which was mailed toall residents on January 24 and 25, and information was also posted on the city’s website and Facebook page. The application deadline wasFriday, January 31. The following applications have been received:PARK & RECREATION COMMISSIONThree 3year positions The terms of Commissioners Meredith Petouvis, Karl Tuschiya and Haley Pemrick Schubert areexpiring. Karl Tuschiya and Haley Pemrick Schubert have reapplied.Five (5) new applications were received, two (2) of which selected the Park and RecreationCommission as their second choice.One 1year youth position Zoe Erpelding was appointed to the Park and Recreation Commission on January 28, 2020. Herterm expires March 31, 2021.No new applications were received.New Applicants and Address 1. Jessica Pettingill, 8702 Chanhassen Hills Drive North2. Mike Helland, 351 Parkland Way3. Jim Peck, 7227 Pontiac Circle4. Mark von Oven, 6655 Horseshoe Curve (2nd Choice)5. Bala Chintaginjala, 8982 SW Village Loop (2nd Choice)WITHDRAWNFirst Meeting in April April 28, 2020Attached is the application and questionnaire for the five (5) new applicants mentioned above along with a scoring sheet. Traditionally, the Park& Recreation Commission does not interview incumbents and incumbents do not participate in the interview process. After the interviews, the Commission generally ranks their preference for candidates. The preference ranking, as well as the incumbents’ applications, will be forwarded to the City Council for review. Appointments will be made on March 9, 2020. ATTACHMENTS: Commission Interview Scoring Sheet Jessica Pettingill Application Mark von Oven Application Mike Helland Application Jim Peck Application INTERVIEW SCORING SHEET 5=High/1=Low Name Years Lived in Chanhassen Knowledge of Community Commitment to Position Knowledge of Major Issues Involvement in Community Total Points Jessica Pettingill (PRC) Mark von Oven (PC & PRC) Mike Helland (PRC) Bala Chintaginjala (PC & PRC) Jim Peck (PRC) COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Pettingill Commission Desired: Park & Recreation Commission Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? 1/15/2020 Chanhassen, MN • Admin Home • CivicPlus https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Edit?id=3416&formID=34&referrerURL=&submissionDataDisplayType=0&backUR…1/4 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 31, 2020. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. Commission Interview Dates Applicants must be available to be interviewed by the desired commission(s) on the following dates: Environmental Commission - Wednesday, February 12 Planning Commission - Tuesday, February 18 Senior Commission - Friday, February 21 Park & Recreation Com. - Wednesday, February 26 City Council Interview Dates Applicants must also be available to interview with the City Council on one of the following dates: Monday, February 24 Monday, March 2 Commission Desired Alternate Commission Choice-Optional NOTE: If an alternate commission is selected, applicant will be required to interview with BOTH commissions as well as the City Council. Adult Youth (Ages 16-18) If Park & Recreation Commission, select Adult or Youth* Form Center ► Application Forms ► Commission Application Form ► Submission #3416 F O R M C E N T E R V I E W S I T E M A I N F I E L D S E T S L E G A C Y F O R M S P R O P E R T I E S P E R M I S S I O N S B AC K P R I N T * Park & Recreation Commission * None Form Details Submitted By: Submitted On: January 15, 2020 1:44 PM IP Address: 173.31.215.236 Referrer: http://www.ci.chanhassen.mn.us/Fo… Forms-5/Commission-Application- Form-34 Answered 21 of 23 (91.3%) S AV E C H A N G E S C A N C E L HOMEPAGE DASHBOARD MODULES ALISON V HELP 1/15/2020 Chanhassen, MN • Admin Home • CivicPlus https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Edit?id=3416&formID=34&referrerURL=&submissionDataDisplayType=0&backUR…2/4 Name Home Address City (for mailing address) Zip Code (for mailing address) Preferred Contact Phone Alternate Contact Phone If no alternate phone, enter "none" Email Number of years lived in Chanhassen Highest level of education attained, plus degrees, if any Employment History (position, employer & brief description of duties) Jessica Pettingill 8702 Chanhassen Hils Dr N 952-297-1779 650-520-7591 chefjess@cafethymemn.com 5 Associate in Occupational Studies- Le Cordon Bleu Culinary Arts Program Western Culinary, Portland , OR 2002 * * * Chanhassen * 55317 * * * * * HOMEPAGE DASHBOARD MODULES ALISON V HELP 1/15/2020 Chanhassen, MN • Admin Home • CivicPlus https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Edit?id=3416&formID=34&referrerURL=&submissionDataDisplayType=0&backUR…3/4 Attach resume (if desired) jpett-2.3.resume.docx Reasons for seeking this position Specific qualifications for this position Yes No Are you currently serving on other Boards, Commissions, or Committees?* If yes, please list Yes No Have you served on a Board, Commission, or Committee in the past?* 2019-Present Cafe Thyme, Chanhassen- Small Business Owner, Executive Chef see attached for previous industry experience I would like to help guide the council in maintaining and broadening our recreational activities centered around sustainable living while supporting the agricultural resources around Chanhassen and Carver County. I would like to see our downtown thrive with residents participating in more activities/bigger activities centered around our Farmer's Market, local growers & businesses. Last year Cafe Thyme participated in the city's Farmer's Market , The Taste of Chanhassen, Night on the Town hosted by Buy Chanhassen, and was one of 40 local vendors at Taste & Toast hosted by the Arboretum. The extensive experience I gained working in locally sourced food establishments in CA grew my passion to open Cafe Thyme in Chanhassen. This makes me a key asset to the Council in guiding changes that can be made within this popular weekly community event as well as all other community recreational activities. I have worked with local farmers and businesses for the past year to bring wholesome foods into the community. I have a vision for what our Farmer's Market, local parks and special events can grow into and provide for our community while driving a focus on supporting local and preserving the small town feel. * * HOMEPAGE DASHBOARD MODULES ALISON V HELP 1/15/2020 Chanhassen, MN • Admin Home • CivicPlus https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Edit?id=3416&formID=34&referrerURL=&submissionDataDisplayType=0&backUR…4/4 If yes, please list Please list organization memberships and positions held Please list areas of special interest Chanhassen Connection Newsletter City Website Facebook Twitter Chanhassen Villager Other How did you hear about commission vacancies?* Select all that apply This site is powered by CivicPlus Rev: 5.0.80079 |For assistance, please visit our support site |Learn more about the CivicPlus Service Member of SW Metro Chamber of Commerce Member of Buy Chanhasseen Chanhassen Farmer's Market Participant- 2019 Season Chanhassen Farmer's Market Manager- 2020 Upcoming Season Cooking Gardening Camping/Hiking/Fishing Supporting Local Pet Adoption Agencies Wine Tasting Harvest Season Events Spending Time w/ Family * * HOMEPAGE DASHBOARD MODULES ALISON V HELP COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Mark von Oven Commission Desired: Planning Alternate: Park & Recreation Commission 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? 1/14/2020 https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Print/3412 https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Print/3412 1/3 Print Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 31, 2020. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. Commission Interview Dates Applicants must be available to be interviewed by the desired commission(s) on the following dates: Environmental Commission - Wednesday, February 12 Planning Commission - Tuesday, February 18 Senior Commission - Friday, February 21 Park & Recreation Com. - Wednesday, February 26 City Council Interview Dates Applicants must also be available to interview with the City Council on one of the following dates: Monday, February 24 Monday, March 2 Commission Desired* Planning Commission Alternate Commission Choice-Optional* Park & Recreation Commission NOTE: If an alternate commission is selected, applicant will be required to interview with BOTH commissions as well as the City Council. Adult Youth (Ages 16-18) If Park & Recreation Commission, select Adult or Youth* Name* Mark von Oven Home Address* 6655 Horseshoe Curve Commission Application Form - Submission #3412 Date Submitted: 1/14/2020 1/14/2020 https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Print/3412 https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Print/3412 2/3 City* Chanhassen (for mailing address) Zip Code* 55317 (for mailing address) Preferred Contact Phone* 5135503542 Alternate Contact Phone none If no alternate phone, enter "none" Email* mvonoven@gmail.com Number of years lived in Chanhassen* 3 Highest level of education attained, plus degrees, if any* MBA Bachelor of Science - Computer Engineering Employment History (position, employer & brief description of duties)* Director - Data, Analytics & Design, Jacobs Marketing Responsible for building and leading a new Analytics capability for all Jacobs' clients Vice President - Analytics, Target Corporation Led the enterprise analytics organization (300 team members) to drive growth & loyalty across all Target businesses Various Roles - Analytics, Procter & Gamble Corporation From entry level through Senior Manager, led the development and analysis of P&G products for organic growth Attach resume (if desired) No file chosenChoose File Reasons for seeking this position* I've always desired to get more involved in my community and local government, however as a parent of young children I've needed to wait until I could spare just a little more time. I believe in making any place/organization better than you found it, and I'm ready to actively contribute to the city of Chanhassen in whatever ways can make the best use of my skills and experience. Specific qualifications for this position* In various analytics leadership positions for Fortune 500 companies, I've been trained to strike a powerful balance of data-based decision-making combined with strategic, long-term thinking. Most of the applications of my work (and the work of my teams) is designed to address a short-term issue in a way that proactively sets us up for success in the long term. This is exactly the way I approach any opportunity and what i can bring to the city of Chanhassen. 1/14/2020 https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Print/3412 https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Print/3412 3/3 Yes No Are you currently serving on other Boards, Commissions, or Committees?* If yes, please list Lotus Lake Conservation Alliance (LLCA) Good Company Brewing (non-profit) Yes No Have you served on a Board, Commission, or Committee in the past?* If yes, please list See above Please list organization memberships and positions held* Retail & Consumer Goods Analytics Summit - Co-chairman Lotus Lake Conservation Alliance - Board member Jacobs Marketing - Board member Fine Arts Fund (Cincinnati, OH) - Committee member Please list areas of special interest* Analytics/Data - anything to help drive better decision-making City Council - I'm impressed by the quality of our local government and want to be a part of it Chanhassen Connection Newsletter City Website Facebook Twitter Chanhassen Villager Other How did you hear about commission vacancies?* Select all that apply COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Mike Helland Commission Desired: Park & Recreation Commission Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? 2/4/2020 Chanhassen, MN • Admin Home • CivicPlus https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Edit?id=3449&formID=34&referrerURL=&submissionDataDisplayType=0&backUR…1/4 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 31, 2020. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. Commission Interview Dates Applicants must be available to be interviewed by the desired commission(s) on the following dates: Environmental Commission - Wednesday, February 12 Planning Commission - Tuesday, February 18 Senior Commission - Friday, February 21 Park & Recreation Com. - Wednesday, February 26 City Council Interview Dates Applicants must also be available to interview with the City Council on one of the following dates: Monday, February 24 Monday, March 2 Commission Desired Alternate Commission Choice-Optional NOTE: If an alternate commission is selected, applicant will be required to interview with BOTH commissions as well as the City Council. Adult Youth (Ages 16-18) If Park & Recreation Commission, select Adult or Youth* Form Center ► Application Forms ► Commission Application Form ► Submission #3449 F O R M C E N T E R V I E W S I T E M A I N F I E L D S E T S L E G A C Y F O R M S P R O P E R T I E S P E R M I S S I O N S B AC K P R I N T * Park & Recreation Commission * None Form Details Submitted By: Submitted On: January 31, 2020 10:07 AM IP Address: 173.18.186.99 Referrer: http://www.ci.chanhassen.mn.us/Fo… Forms-5/Commission-Application- Form-34 Answered 22 of 23 (95.7%) S AV E C H A N G E S C A N C E L HOMEPAGE DASHBOARD MODULES ALISON V HELP 2/4/2020 Chanhassen, MN • Admin Home • CivicPlus https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Edit?id=3449&formID=34&referrerURL=&submissionDataDisplayType=0&backUR…2/4 Name Home Address City (for mailing address) Zip Code (for mailing address) Preferred Contact Phone Alternate Contact Phone If no alternate phone, enter "none" Email Number of years lived in Chanhassen Highest level of education attained, plus degrees, if any Employment History (position, employer & brief description of duties) Mike Helland 351 Parkland Way 612-412-0620 none mikehellandmn@gmail.com 16 MBA - Finance * * * Chanhassen * 55317 * * * * * HOMEPAGE DASHBOARD MODULES ALISON V HELP 2/4/2020 Chanhassen, MN • Admin Home • CivicPlus https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Edit?id=3449&formID=34&referrerURL=&submissionDataDisplayType=0&backUR…3/4 Attach resume (if desired) Mike Helland Resume .pdf Reasons for seeking this position Specific qualifications for this position Yes No Are you currently serving on other Boards, Commissions, or Committees?* If yes, please list Yes No Have you served on a Board, Commission, or Committee in the past?* If yes, please list Resume Attached I am active in the community and looking for ways to help our community be a destination for families. I have coached multiple youth sports teams, use the Chanhassen facilities on an almost daily basis and have the desire to work with others to make Chanhassen a great place to live or visit. I have one child in college and one currently attending Chanhassen High School and am looking for ways to stay involved. I have over 25 years of experience working in corporate finance, operations, and marketing. I have worked on committees that develop strategies, implement programs and measured results to ensure we are meeting/exceeding goals. * * HOMEPAGE DASHBOARD MODULES ALISON V HELP 2/4/2020 Chanhassen, MN • Admin Home • CivicPlus https://www.ci.chanhassen.mn.us/Admin/FormCenter/Submissions/Edit?id=3449&formID=34&referrerURL=&submissionDataDisplayType=0&backUR…4/4 Please list organization memberships and positions held Please list areas of special interest Chanhassen Connection Newsletter City Website Facebook Twitter Chanhassen Villager Other How did you hear about commission vacancies?* Select all that apply This site is powered by CivicPlus Rev: 5.0.80226 |For assistance, please visit our support site |Learn more about the CivicPlus Service Springfield Association Board of Directors - 6 years Resume attached I am particularly interested in the park systems and how they can continue to be a great resource for the community. * * HOMEPAGE DASHBOARD MODULES ALISON V HELP COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Jim Peck Commission Desired: Park & Recreation Commission Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? PARK AND RECREATION COMMISSION STAFF REPORT Wednesday, February 26, 2020 Subject Approval of Minutes dated January 29, 2020 Section APPROVAL OF MINUTES Item No: G.1. Prepared By Nann Opheim, City Recorder File No: PROPOSED MOTION The Park and Recreation Commission approves the minutes dated January 28, 2020. Approval requires a simple majority vote of members present ATTACHMENTS: Park and Recreation Summary Minutes dated January 28, 2020 Park and Recreation Commission Verbatim Minutes dated January 28, 2020 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES JANUARY 28, 2020 Chairman Boettcher called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Jim Boettcher, Meredith Petouvis, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy Sweetser, Haley Pemrick, and Zoe Erpelding STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Priya Tandon, Recreation Supervisor PUBLIC PRESENT: Cathy Erpelding 9061 Springfield Drive APPROVAL OF AGENDA: Tsuchiya moved, Pemrick seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Tsuchiya moved, Petouvis seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission Meeting dated December 10, 2018 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. MOVE FEBRUARY PARK AND RECREATION COMMISSION MEETING DATE. Tsuchiya moved, Pemrick seconded to approve changing the February Park and Recreation Commission meeting date from Tuesday, February 25th to Wednesday, February 26th. All voted in favor and the motion carried unanimously with a vote of 7 to 0. APPOINT ZOE ERPELDING AS YOUTH COMMISSIONER. Todd Hoffman introduced Zoe Erpelding as the new youth Park and Recreation Commissioner. Pemrick moved, Tsuchiya seconded that the Park and Recreation Commission appoints Zoe Erpelding as the Park and Recreation Youth Commissioner with a term of one year Park and Recreation Commission Summary – January 28, 2020 2 term from 1/28/20 to 4/28/21. All voted in favor and the motion carried unanimously with a vote of 7 to 0. OLD BUSINESS. Todd Hoffman discussed key financial strategies concerning potential park improvements. REPORTS: 2019 TREE LIGHTING CEREMONY REVIEW. Priya Tandon reviewed events that took place at the Tree Lighting Ceremony held on Saturday, December 7th at City Center Park and plans for next year. 2020 FEBRUARY FESTIVAL PREVIEW. Priya Tandon previewed activities, community sponsors and organizations involved with February Festival being held on Saturday, February 1, 2020 at Lake Ann Park. Chairman Boettcher asked about the origin of Feb Fest. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Hoffman provided information on his upcoming retirement from the City of Chanhassen. Commissioner Tsuchiya asked for an update on the status of the Arboretum trail. Tsuchiya moved, Kutz seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The meeting was adjourned at 8:10 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JANUARY 28, 2020 Chairman Boettcher called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Jim Boettcher, Meredith Petouvis, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Haley Pemrick, and Zoe Erpelding MEMBERS ABSENT: Sandy Sweetser STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Priya Tandon, Recreation Supervisor PUBLIC PRESENT: Cathy Erpelding 9061 Springfield Drive APPROVAL OF AGENDA: Boettcher: Moving onto approval of the agenda. Any changes, updates, deletions? Hoffman: None. Boettcher: Hearing none motion to approve. Tsuchiya moved, Pemrick seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Tsuchiya moved, Petouvis seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission Meeting dated December 10, 2018 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. MOVE FEBRUARY PARK AND RECREATION COMMISSION MEETING DATE. Park and Recreation Commission – January 28, 2020 2 Boettcher: Based on the fact that we have caucus night on Tuesday the 25th the plan is to move the meeting to Wednesday, February 26th. Any thoughts? Any discussion? Commissioners conflicts? Pemrick: Works for me. Boettcher: Works for you. Scanlon: I can do it. Boettcher: You can do it? Commissioner Petouvis. Petouvis: I imagine I can come. Boettcher: Can you? Okay. Commissioner Tsuchiya. Tsuchiya: I’ll have to find alternate transportation for my kids but I should be able to make it. Boettcher: Okay. Commissioner Kutz? Kutz: I don’t see an issue but I have some kid issues to work through but I think it shouldn’t be an issue now that I have enough notice. Boettcher: And I think are we looking for a motion on this or just? Hoffman: Yeah we attempted to keep it on the Tuesday but our attorney, City Attorney said we should move it. Boettcher: Alright then I’ll look for a motion to move the meeting from Tuesday the 25th to Wednesday the 26th. Tsuchiya: Would that be the same time? Boettcher: Same time. 7:30 p.m. Hoffman: 7:30 which by the way we didn’t have a time on your agenda, we apologize. 7:30. Tsuchiya: I’ll make that motion. Boettcher: Alright we have a motion. Do we have a second? Pemrick: I’ll second. Park and Recreation Commission – January 28, 2020 3 Tsuchiya moved, Pemrick seconded to approve changing the February Park and Recreation Commission meeting date from Tuesday, February 25th to Wednesday, February 26th. All voted in favor and the motion carried unanimously with a vote of 7 to 0. APPOINT ZOE ERPELDING AS YOUTH COMMISSIONER. Boettcher: Now we have our new youth commissioner Zoe. You want to do, Todd would you like to do an introduction and then we’ll ask Zoe to introduce herself. Hoffman: Yep. So your proposed motion is that the Park and Recreation Commission appoints Zoe Erpelding as the Park and Recreation Youth Commissioner with a term of one year term. 1/28/20 to 4/28/20. Boettcher: Should that be 21? Hoffman: Correct 21, thank you. So commission bylaws allow for the appointment of one or two youth commissioners. This past go around we had no youth candidates come forward but Commissioner Sandy Sweetser worked with the Chanhassen High School and Ms. Erpelding came forward so we’re happy about that. Zoe’s a junior at Chanhassen High School. She worked for the park and recreation department this past summer as a playground leader. We hope she’s coming back. Are you coming back do we know yet? Don’t know yet. Yeah you can press your button. Erpelding: Yeah I need to email you back. Hoffman: Fantastic. That was intentional to put her on the spot and get her hired and she also volunteered in the City’s teen volunteer program and she’s expressed interest in becoming more involved in local park and recreation issues so we’re happy to have her here and I’ll allow Zoe to introduce herself a little bit more to the commission. Erpelding: Yeah I’m a junior at Chanhassen High School. I’m on the cross country team so I use a lot of paths in the city and I’m on the Nordic team right now and I’ll be on the track team again this spring. I don’t really know what else. Yeah I did the, I worked this summer for the City and I really enjoyed it and I really enjoyed working in the parks with the kids and stuff. It was really fun just to be outside all summer and enjoy the nice weather and. Boettcher: So are you a life long member, residents of Chanhassen or? Erpelding: I moved when I was 2 yeah Boettcher: That’s close enough. Erpelding: Lived here for all I can remember. Park and Recreation Commission – January 28, 2020 4 Hoffman: And you can introduce your mom. Erpelding: That’s my mom. Hoffman: Her name. Erpelding: Her name’s Cathy Erpelding. Hoffman: Hi Cathy, welcome. Boettcher: And she’ll be responsible for getting you to the meetings? Is that right? Erpelding: Ah no I can drive myself. She just wanted to come to this one. Boettcher: Well before we officially vote I’d like to welcome you. I think it’s great. I think it’s been, has it been 2 years since we had a youth commissioner? Ruegemer: Well probably Lauren Dale. Boettcher: Yeah Lauren Dale was the last one. That’s at least 18 months wasn’t it? Ruegemer: Yeah. Tsuchiya: Wasn’t Grant at the same time? Petouvis: Yeah. Tsuchiya: Okay. Hoffman: Sounds right and so you’re a voting, full voting member and so you have the same debate rights that the other commissioners too. You can talk the subjects. You can introduce your thoughts and then you’re a full voting member so now there’s a vote of 7 and with you they’re a vote of 8 so we get a 4-4 tie then you would have to go back and re-argue your point and hopefully get the vote switched to your side. Many votes are unanimous but there are some issues where we have split votes so just be aware of that but as a youth commissioner you are a fully vested voting member of the commission. Boettcher: The pay is not great but it’s a good time. Hoffman: Cake and sodas. Petouvis: Some t-shirts too. Park and Recreation Commission – January 28, 2020 5 Boettcher: So does someone want to make the motion. We’ll have to make the change to the motion that the end term is 4/28/2021 instead of 2020 as written. Would someone like to make that a motion? Pemrick: So moved. Boettcher: And a second. Tsuchiya: Second. Boettcher: We have a motion and a second. Pemrick moved, Tsuchiya seconded that the Park and Recreation Commission appoints Zoe Erpelding as the Park and Recreation Youth Commissioner with a term of one year term from 1/28/20 to 4/28/21. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Boettcher: Welcome Zoe really. We appreciate you taking your time out. OLD BUSINESS. Boettcher: Old Business, anything here Todd? You had this key financial strategy is that? Hoffman: Yeah we can briefly talk about that. So this was voted on last night by the City Council and this strategy for discussion was approved by the City Council. It will be scheduled on a calendar later on this week or next week so at some point here in the year we’ll be talking about the possibility of building refrigerated ice in the city. Permanent restrooms at Lake Ann. That would be near the ballfields. Bandimere Park, that would be a new building and then City Center Park that would be a new building. One of the things we get quite a bit of discussion on, especially when people come from outside the community. They come to our events they’re like you know great parks and everything but Port-a-Potties. You know everyplace else we go has modern restrooms. Or at least a lot of the tournament type setting places have modern restrooms. Build a community splash pad attraction at Bandimere Park. It’s kind of the same thought process. Many new families move into Chanhassen. They kind of get settled and they go oh, well where’s the water facility? Where’s the outdoor pool? There’s nothing here so same kind of conversation. A lot of new families would enjoy that kind of a feature. You remember we have some concept plans for the splash pad. We have some concept plans for these park shelter buildings already so we can bring those back. Update the numbers. I’d like to bring this information to the commission just prior to taking it to the City Council to a work session and then members of the commission can attend that as well and listen to the conversation. And then identify funding source and timeline for the Lake Ann Park Preserve trail expansion. If you remember the feasibility study identified the cost. Proposed cost and now it’s just identify a Park and Recreation Commission – January 28, 2020 6 funding source. Right now the best topic of conversation is around bonding for it so go ahead and issue bonds to build that trail and those improvements at some point in the near future. The thought process is as new houses are continuing to be built in the Park that you want to get these trail improvements in so when new residents are moving in the trails are there and ready to go. They’ll be discussed individually but as a package and so the council could opt for one, none or all and so we’ll keep you informed as we schedule this and then get to the City Council but just prior to that we’d like to get it back here in front of the commission so you can have some conversation about it and then prepare that presentation at the City Council at one of their work sessions. Boettcher: So anticipation of the council’s discussion, are we looking March timeframe? Hoffman: City Manager will set that schedule and we haven’t discussed that yet since yesterday. He was busy with a variety of other issues today. He couldn’t do some calendar work so maybe tomorrow or the next day. Boettcher: Because this may be something we meet with the council, is it like the first or second week in April? Hoffman: Yep. Boettcher: Our meeting… Hoffman: You can definitely have some conversation about that. Whether it’s formalized to the point of having some cost estimates and some renderings we don’t know that but yeah this would definitely be a probably your entire conversation that night. Boettcher: I mean, and you know it as well as I do that splash pad, I think that was 6 years ago that that first was brought up with all the stuff we wanted to do at Bandimere. I know it was always, I mean it would be great. I hear the same thing. People always say why don’t you have anything, you don’t have a pool in Chanhassen? But I mean I think that would be a great attraction with everything that’s over there. This is good I like that. Anyone else have any discussion on it? Any points of view? Hoffman: Yeah and the ideas all started here so thank you for that and when we forward them to the council and it looks like you’ve got some, their attention so that’s good news. Kutz: Well I’d just like to say talking about the covered outdoor ice you know with the weather we’ve had the last month, I mean I think you know with climates changing and 40 degree weather and you know this is an opportunity to make our statements like our surrounding communities all have covered ice facilities. This is our chance to you know build on our experience of what hockey or recreational ice time should be like and I think we can come up with really cool ideas that the other communities don’t have and I really think we could make it a Park and Recreation Commission – January 28, 2020 7 center, what do you call it? A center stone point of our winter sporting experience here and also our summer time experience too where we could really do something special at the recreational center and lots of ideas so I mean I don’t know if this is the right time to talk about them but we can definitely go through that in the coming meetings. Boettcher: Well and I think you’re right. I mean the covered outdoor rink, Jerry was telling me a couple weeks ago about flooding the rink and the north wall, the ice just doesn’t, it’s there for 2 days and it’s gone. People complain about it and you go over and look at it and you flood it and flood it and flood it but with the little sunlight that we have it just takes it away. Kutz: I mean Adam and crew they do a great job. I mean I’d just to build on what they’ve got and I think they’d be excited to work on something like that as well so we do have a large contingent of hockey families in the area. I mean our association’s growing. I think it’s probably like the fourth or fifth biggest association in the state so it’s a priority sport in this area and I think we can use it for recreation as well as other sporting events so. Boettcher: Anything else on Old Business Todd? That’s it? Alright moving on. REPORTS: 2019 TREE LIGHTING CEREMONY REVIEW. Boettcher: First is the 2019 tree lighting ceremony review. That looks like Priya. Tandon: Well thank you Chair Boettcher and thank you commissioners. Just summarize the 2019 tree lighting ceremony was held on Saturday, December 7th of 2019 from 5:00 too 6:00 p.m. Deputy Mayor Dan Campion was the one, it was his son who flipped the switch to illuminate City Center Park at about 5:15 that day. The weather was really great and there was an excellent turnout. We estimated that there 600 people in attendance in our City Center Park. It’s a wonderful holiday celebration that many people enjoy. So going through the different components. Refreshments were coordinated by Buy Chanhassen representative Vernelle Clayton coordinated the food and drink donations from business community so Lunds and Byerlys, Caribou Coffee, Cub Foods and Americana Community Bank all contributed to the refreshments provided. S’mores were provided by the Southwest Chamber of Commerce representative Kelly Darcourt. She brought 200 S’mores for attendees to roast over the fires. The fires were set up by park maintenance who did a great job with the windy and chilly conditions. It was a great place for kids to warm up and enjoy some S’mores. The visit from Santa Claus was coordinated by the Mustard Seed Landscaping and Garden Center. Kelly Lorenz of the Mustard Seed Landscaping and Garden Center has been a great sponsor and they’re excited to coordinate Santa’s visit again next year. The live reindeer, we had two live reindeer at the event from Kendallville Farms in Excelsior. This was really popular especially with the kids and families as a whole. You know the could take pictures. They could pet the reindeer so it was a really great interactive part of the event. Carolers came from Living Christ Lutheran Church of Chanhassen. They provided about 20 carolers and were excited to be there and again excited to be there next year. And the gingerbread display. So we had 5 entries for the Park and Recreation Commission – January 28, 2020 8 11th Annual Gingerbread House decorating contest. There were 3, there were 2 winners. Most creative, most difficult and then we had an honorable mention as well. And then looking ahead for next year, in the past we’ve done a Toys for Tots donation station. Southwest Metro Transit has kind of coordinated this and they brought their Christmas Trolley and so I’m hoping next year we should look in having that back. We did run out of cookies and S’mores very quickly and I think that had a lot to do with the weather because it was so nice. We had so many people come so maybe having some more of that next year but otherwise I think the event went really well and people really enjoy it. Boettcher: For the number, 600 because of the weather, was that an increase from last year do you know? Tandon: I wasn’t here but I would say so because last year 2018 there was a lot of snow so from what I understand it was a pretty big increase. Ruegemer: Probably double. Boettcher: Really? Wow. Pemrick: I drove by because I wanted to stop by and I could not find parking for about 4 blocks so I just kept driving. But it looked packed and it looked awesome so yeah. Tsuchiya: I was there and wonderful. I brought 2 kids and 2 not my kids so I was, it was busy. The loved the reindeer. They liked the sugar and they also liked all the, once the lights were on the snowflake. The big snowflakes ones on the tiered so those were fascinating to them. But yeah it was a good time. Hoffman: And the lights stay on til January 15th each year as part of our schedule. Tsuchiya: Yeah and they looked beautiful. Adam and crew did a great job setting that up. Boettcher: Alright. Great job. Thank you everybody. 2020 FEBRUARY FESTIVAL PREVIEW. Boettcher: And looks like still for the Feb Festival, Priya you’re still here. Tandon: Yeah well thank you Chair Boettcher and thank you commissioners again. So I’ll just do a quick preview and then we have a power point presentation for you. The City of Chanhassen’s 27th Annual February Festival will be held this Saturday, February 1st at Lake Ann Park. The event runs from 12:00 noon to 3:00 p.m. and has winter activities, horse drawn wagon rides, ice skating, sledding, bonfires, kick sledding. We’ll kind of go through all of that. Door prizes as well and the ice fishing contest is a big component of those events and that runs from Park and Recreation Commission – January 28, 2020 9 1:00 to 3:00 p.m. with over $6,000 in top fish prizes so that’s very exciting. To promote this event we had event flyers and registration forms and rules mailed to past participants. There were about 4,000 of those went out. We also advertised with the schedule of events insert in the Chanhassen Villager twice so once on January 16th and once on January 30th and then once in the Chaska Herald as well on the 30th coming up. …made on the City Facebook page to promote the event every few days at least there’s something about Feb Fest going up on the Facebook page and then we do have a Facebook event as well which over 800 people have RSVP’d that they’re either going to or interested in the event so then they’ll all see posts in that event page which we’re doing as well to kind of encourage people to buy their tickets and make sure it stays relevant. And a fun thing that happened today was I was contacted by a representative of WCCO looking to do a feature on Feb Fest on Saturday morning so that was a fun surprise and hopefully we’ll have a feature Saturday morning to encourage people to come stop by our event. And then before we go on the slideshow I just wanted to mention again that February Festival would not be possible without the support of all of our local businesses and service organizations. The Chanhassen Rotary has been great. They’re providing concessions again this year and coordinating volunteers to drill 1,000 holes which obviously we can’t drill 1,000 holes by ourselves and won’t go through all the other organizations that are involved in this event. And then we also have a Feb Fest flyer at all of your seats for you to take a look at and let me know after the meeting if you’d like some more to bring with you as well. So we’ll look at the slide show. So like I said here’s our schedule of events starting on Monday, so that would have been yesterday our medallion hunt started so kind of preceding Feb Fest. One clue goes out per day at 9:00 a.m. Then on the day of the event, February 1st starting at 10:30 a.m. we have door prize tickets available and fishing tickets available so people can come, purchase their tickets. Be around and then be ready for the start of the event at noon where we have our free winter activities and concessions. So a kick sled demo’s. Fat tire bike demo’s. Dog sled rides. Snowshoeing, that’s all free. The boy scouts are selling live bait and S’mores and the Rotary will be coordinating the concessions and beer garden which are all for purchase and then we also have bonfires, music just free. Fun winter activities and then the ice fishing contest from 1:00 to 3:00 p.m. Here’s some photos of the ticket sales and I have some…with this as well. We’re doing really well on ticket sales I think this year so we really are pushing the pre-registration so online, in person and mail in. We have the highest that I can find at least since 2017 so as of now we have 193 tickets purchased which is great. 61 of those are two ticket purchases and then 71 are one ticket purchases so we estimate that’s about 132 people who have already bought their tickets which is key to keeping the lines down at the event and just you know so we know kind of how many people are coming. And to incentivize people pre-registering online we also are offering $100 gift card to Cabin Fever Sporting Goods in Victoria just again to encourage the online registration. The Rotary Club of Chanhassen again is coordinating the hole drilling. They drill over 1,000 holes for the event. And they also coordinate the concessions so this year we’re doing new beer, spiked hot cocoa and cider. Non-spiked hot cocoa and cider. Pop, candy, and we’re very appreciative of all they do to make this event a success. Chanhassen Boy Scout Troop 330 will be selling bait and S’mores again. They’re selling crappie minnows, suckers, minnows and wax worms if you know much about bait. That’s what they will have. Bonfire warmth. This is great for kids, families, fisher people, whoever to come roast marshmallows Park and Recreation Commission – January 28, 2020 10 over the fire. Warm up a little bit. One on each end of the fishing contest area. Kick sleds will be provided by Carver County Parks. This is a popular fun activity. It’s free. Horse drawn wagon rides provided by Kenmar Farms which they’ve been doing this event for many years. 12 years. Free activity. Ice skating, free activity although it is bring your own skates. We have dog sled rides provided by Silent Land Adventures. This is also a free activity. We have snow shoeing provided by Riley-Purgatory-Bluff Creek watershed district. Free activity. Alright so moving into our medallion hunt. So we’re offering a $500 prize pack for the winners. That includes like gift cards and merchandise and what not donated from various community event sponsors. The first clue went out Monday, January 27th and if you want to just take a look at the clues here. There’s day one and day two. I can’t give you day three and beyond because they haven’t come out yet but these are on the website if you’d like to take a look. Hoffman: And we know that man’s looking right now. Ruegemer: Repeat winner. Tandon: Oh yes this is coming a little bit later but to kind of go over it now. This year we do have a new sponsor for our medallion hunt. It’s Charter Bank in Chanhassen. They’re excited about finding new and unique ways for then to get involved. They’re already a new sponsor for this year and so they wanted to go above and beyond I guess just their cash donation and so they wrote the clues. They’re posting clues on their front door. They’re sharing our medallion hunt Facebook post to promote the hunt so they’re very excited about it and I think it’s a great partnership that we hope to continue. Moving forward to the ice fishing contest. So like I said this is 1:00 to 3:00 p.m. This year there are over $6,500 in total fish prizes. I think there are a lot of great prizes. They’re listed on your flyer if you’d like to take a look many of which are donated again by community event sponsors. Just to recap in 2019 664 tickets were sold so at $10 per ticket that’s $6,640 in ticket revenue. And we have a max of 2 tickets per person. Door prizes donated by community event sponsors. Over $3,400 in total prizes this year. Door prize tickets are free. You get one per person and you don’t have to have purchased a fishing ticket to do this. It’s just anyone who comes to the event gets a door prize ticket and then drawings start at 1:00 p.m. And new for 2020 the Riley-Purgatory-Bluff Creek watershed district is doing a kids winter scavenger hunt. They’re another one that when I asked them about the snow shoeing they wanted to find another way to get involved so they came up with this activity. And then like I was mentioning earlier we do have our new sponsor for the medallion hunt which is Charter Bank in Chanhassen. Some fun Feb Fest memories. And just because this is our first community event of 2020 I’ll just do a brief overview of where we’re at for our community event sponsor program. So we currently have 51 committed sponsors and 27 of them are local sponsors which means that they have $1,000 or over in contributions. Total value of pledged contributions we have right now is about $43,000. $35,000 of that is in so we’re waiting on $8,000 but it has been pledged or confirmed. I also currently have new sponsors or current sponsors that want to do more or are interested in getting involved in this so hopefully this number will grow over the coming months and this number is higher than it has been in recent previous years, at least through 2016 is as far back as I went so very excited about that. And I’ve Park and Recreation Commission – January 28, 2020 11 said it a few times but we have many thanks to give to put on this event. Event partners, community sponsors, volunteers, staff, service organizations so Chanhassen Rotary for concessions and… The Chanhassen Lions are going to return as event marshals this year. Boy Scout Troop 330 for selling bait and S’mores. Carver County Sheriff’s Department and Chanhassen Fire will both be at the event making sure everything goes smoothly or they’re there in case of any incidents or injuries. Park maintenance, thanks to them for all of their hard work to set up for this event. Again we couldn’t do it without them. They do a lot to get the event set up and ready. And all of our event partners, sponsors, volunteers, and staff. And that is all. Boettcher: Looks good. I think it will be a fun day. Weather is supposed to be pretty good? Tandon: It’s supposed to be warm. 37 degrees was the last I heard. Pemrick: High of 33, low of 30. Tandon: That’s pretty good. Boettcher: As long as there’s not wind coming in too intense. And I’ve never asked this Todd, there’s always a story behind the story. How did this start? Were there 2 guys ice fishing out there 27 years ago and they said we ought to make this an event? Or what was the start of Feb Fest? Hoffman: So Lori Sietsema who hired me challenged me to start a winter festival and so we started Feb Fest. Boettcher: There you go. Pemrick: Do you guys have enough volunteers for hole drilling? Hoffman: No. Pemrick: Or how is that coming along? Hoffman: We need more. Sign up. Sign up is at? Ruegemer: We have another list here tonight. We can put your name down so we’re looking…that volunteer. Tandon: Yeah I’m looking for more volunteers across the board so hole drilling, ticket sales. We pull a lot from the high schools and so they just finished their finals week and so a lot of advisors are re-posting the opportunity now but specifically we’re looking with you guys for door prize distribution and fish weighing. If you guys are interested in volunteering in those Park and Recreation Commission – January 28, 2020 12 capacities please let me know. I have the sign up genius all printed out so I can get your name and information down. We’d really appreciate the help and love to have you there. Ruegemer: We had live trout the first year or two. Boettcher: Is that like in a separate tank. Ruegemer: Separate tanks and. Hoffman: Well they were released and if you caught one you got $1,000 but nobody caught one. It was insured by Rich Larson at MGM. Ruegemer: MGM, he put up the money. Hoffman: He put up the money yeah. Ruegemer: He was nervous. Nobody ever caught one. Hoffman: And then the second year we caught one fish or no fish for the third year so we moved it to Lake Ann. We started at Susan because Ann gets so many events already so thought we’d try Susan but the lake didn’t produce for the fishing people so we moved it to Lake Ann and they’ve been catching fish ever since. Boettcher: Kind of a big change in attendance from. Hoffman: Oh gosh yeah. Oh yeah. We’ve had all sorts of conditions but never cancelled all 27 have gone on. Ruegemer: We set fireworks on the lake that first year too, yeah. Hoffman: Oh lots of different events the first years yeah. If you recall we just came out of one of the coldest stretches of weather in the past few years. It was historic cold just before Feb Fest and it was 37 degrees… Tsuchiya: Weren’t we talking last year about how thick the ice was? Hoffman: Yeah it was really thick yeah. Tsuchiya: Yeah. Hoffman: Because it was 27 below for 5 days. Just before that event school was cancelled for 4 days in a row and then…just broke. It was a beautiful day. We got lucky and the event was always around mid February but we get a lot of melt, ice melt that time of year so it got moved Park and Recreation Commission – January 28, 2020 13 up to the first Saturday. And the real push is just to expand things outside of the, for people that don’t want to fish just to continue to make it a winter festival. I foresee the day when there’ll be events up town maybe on different day or a different evening. You could start the event on Friday downtown and Saturday just to make it more of a winter carnival festival type of event and I think as the community grows you’ll see some of those kind of changes. Boettcher: It could. It could change into the winter version of the 4th of July. Three day event. I was at a watershed district meeting last night and they were talking about the snow shoe event and two of the people that worked there, they’re not snow shoers but they’re going to go out there and lead people so bring your cell phones. Take plenty of pictures. Shame publicly but I appreciate their enthusiasm but I will not be one of them. It sounds like a good thing. Really looking forward to it. Anyone else that can volunteer definitely do sign up. Any other questions? No, thank you very much. Tandon: Yeah thank you. Boettcher: One thing I wanted to add, this is report related or I guess things are going on. We’re talking about commissioner applications. There are 3 commissioners whose terms expire in April and that would be Commissioner now Schubert, Petouvis and Tsuchiya, is that correct? Those 3 so. Hoffman: Applications are open right now. Boettcher: They’re open until, what’s the date? Tsuchiya: Friday. I think it says Friday yeah. Hoffman: So reapply and take your old application. Reapply. Boettcher: Recycle it. Tsuchiya: If I can find it. Hoffman: And you’ll be interviewing and the council will be interviewing here shortly. Boettcher: Interviews will be in late March probably? Hoffman: Yep. Boettcher: Okay. COMMISSION MEMBER COMMITTEE REPORTS. None. Park and Recreation Commission – January 28, 2020 14 COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Boettcher: In the administrative packet there was something that was not good and someone is retiring. We had an early discussion before the meeting started that we were going to boycott that and not let it happen. Hoffman: You can try. Boettcher: We knew it was coming but it’s something you never, it’s anticipated but it’s not, it’s probably dreaded more than anything but at least you can move on. Petouvis: Well we should clarify. Dreaded by us. Hopefully celebrated. Hoffman: Celebrated yeah. Petouvis: Congratulations. Hoffman: Thank you. Boettcher: At the Hoffman household I’m sure there’s happy, happy, joy, joy dances. Hoffman: There’s a lot going on. I’ll share a few comments if I could and I’ll pass out a couple of documents you’ll enjoy those. Those are both originals. As you go down those so it is, it’s really a celebration of just a great time here working in the City of Chanhassen. I’m always inspired by our citizens and I’m always inspired by our commissions and then I really rely on our staff to make it all come together. We are a small group, all of us that do a lot in this community and so I’m going to share a few comments just tonight. I want to let you know what I told, you saw my retirement letter obviously. I want to share what I told my staff and so I said good morning Jerry, Jodi, Adam, Mary and Priya. As we enter my final 6 months of employment with the City please let me know if there’s anything you need or would like to know about this transition. I have attached my approximate work calendar through July 31st. Over the past 33 years I have been humbled by the tremendous value that citizens place on the public services we provide and the associated responsibilities we earned in that relationship. Thanks for being great friends, co-workers and division leaders in our department. Our time together in Chanhassen will always stand out as one of the most impactful chapters of my life and so that’s one of the points of inspiration that I thought and since Priya’s arrived I’ve been taking some time and just having conversations with her about things like the 4th of July. When you have 60,000 people in your town you’re responsible for that you can have a tremendous impact on the quality of the experience that they enjoy that particular day and you know that will all tie back and so we’re humbled by how much people value what we do. The commission I know some days it seems a little bit monotonous maybe with all of the formal motions and the structure but you know if you Park and Recreation Commission – January 28, 2020 15 keep your eye on that end result what it can really turn into in the end some of the things that I can, we all can look back that have happened in this room and then have been implemented in our community in physical features, parks, structures, events and then just really shaping and affecting people’s lives, it’s pretty tremendous. The second thing just some comments about tonight. About commissioners. Dear Commissioners, serving with you for these past 30 years, plus years have been tremendously satisfying. Chanhassen is blessed with a remarkable group of park and recreation staff that are extremely dedicated. I know I will be leaving the department and the City in capable hands. During this change in leadership I encourage all commissioners to take extra steps to ensure that the transition is a smoot one and so this is where I’m really going to lean on you guys as commissioners to have some extra conversations. And so this is a transition. It’s a change in leadership. Step up to that opportunity. Have some conversations. Keep in touch with Mayor Ryan. Keep in touch with the City Council members. Obviously they’re wondering what the future holds. And then City Manager Gerhardt will be naming a new department leader in the future and I anticipate that you will be kept informed about that change and about that announcement. Thank you for all you do as volunteer park and recreation commissioners. It has just truly been an honor, a joy to serve with all of you these past years. And then again going back to the citizens. And so I find my energy and you know what they value in our community. This magazine is a new one. It’s been around for a little while. Chanhassen Neighbors and so it comes into our mailbox and really warms my heart when you read things. So this is the Miller family. Been around Chanhassen but when they talk about what is it that you really value. What do you like about the community? One of the Miller’s favorite community traditions is the Chanhassen 4th of July celebration. Where they love to participate in the kids parade and the fun carnival rides and then they watch the sky light up at night with fireworks at Lake Ann. They also participated in the Halloween event this past year at the Chanhassen Rec Center and are looking forward to attending February Fest again at Lake Ann. This time they’re going to have the boys try ice fishing and enjoy the S’mores cookout. And so that’s just the social engineering, the social network of our community. I’ve always said baseball games, softball games, yeah that’s why you go there so your kids and everybody can be out in the, on the field learning these sports but what’s happening on the sidelines. Community’s being built. Relationships are being forged and so parks and recreation sometimes doesn’t get the same credit as a lot of other public services. I can tell you that. It’s just one of those little things where oh yeah that’s all really good stuff but we’re just not going to talk about how much money we want to invest in that. We really probably shouldn’t invest as much money as we do in parks and recreation. There’s these other real you know maybe more important services but I can tell you it’s an essential service. Once it’s all said and done, once you’ve gotten home. Once your family has gathered what are the activities that are going to bond you as a family. It’s all those park and recreation services. The lakes. The trails. The community events and so it’s really been a joy for me to be a part of that. 1987 to 2020 we’ve grown from 6,000 people when I came here to 26,000 people today so I’ve served with mothers and now daughters on the park commission so really just humbled to have had the opportunity and I look forward to the last 6 months. Once we get a new leader in here I look forward to transition that person. I can guarantee they’ll be here running these meetings before I’m done and so that’s just my pledge. That’s part of the transition. I will be here on my last meeting in July to say goodbye but that Park and Recreation Commission – January 28, 2020 16 person will be here once they’re named taking over and being the new leader of the department. We’ve got big things to do. This community’s got big things to do. We have Lake Ann acquired but we’ve got to build one of the most magnificent trails probably in the metro area and so that’s going to be a great opportunity for somebody in the future so that’s the news and thanks for accepting my resignation. I can’t be talked out of it. Boettcher: We can only try. We don’t accept it but we will. We’ll live with it. I was going to ask. I looked at the, I always like the old stuff like that but the letter where you’re notified that you got the position and your pay was going to be $4.50 an hour. Are you up to $5.00 now? Hoffman: I was up to $6 .50 before the end of my first 3 months because I was hiring people for a higher wage than I was getting paid so that was my first discussion with management. Ruegemer: You had to bring your own desk and you had to get your own phone. Hoffman: I did…desk down the hall yep. Pemrick: I think my favorite Todd Hoffman story is on your way, well on your way home from the hospital. Hoffman: With a kid. Pemrick: With a kid. Hoffman: We stopped to get 4th of July t-shirts. Pemrick: Stopped to get 4th of July t-shirts. Hoffman: Liz was not happy. That was Claire. Baby Claire yep. Yeah absolutely. Claire was crying. My mom was in the car and we were in a Honda Civic and I stopped to buys 4 boxes of 4th of July t-shirts for my mom, and Liz and the baby. Boettcher: Well you w ill definitely be missed I can tell you that. So you didn’t have a 30 year celebration for you 3 years ago so this year we’re going to have some kind of celebration. We don’t know what and you will be able to go fishing every week after July 31st. Hoffman: I will be. Boettcher: Alright, alright. My schedule is clear. No definitely Todd I mean I see a lot of people, I see a lot of people what they do in cities and I mean you’ve, I’ve lived in 5 cities around 5 different states and I mean what you do is exemplary definitely so thank you. Hoffman: Great team. Great team. Park and Recreation Commission – January 28, 2020 17 Boettcher: Anyone else have anything? And the one other item on the administrative packet I wanted to look at or just mention briefly was the capital improvement program looking at the existing park equipment that is scheduled to be replaced now and for the next 5 years. What is the dollar amount we have? Is it $250,000? Hoffman: $250,000 a year and that is yep, that’s in the park replacement program that you worked on as a part of the master plan with the council. Boettcher: There is a lot of stuff there. A lot of parks are being affected and updated which is really good so. And with that anyone have anything else to add? Tsuchiya: I actually just thought of, Todd if you could enlighten us. Is there anything with the Arboretum trail that you can report on? Hoffman: Sure can. So it’s in redesign and, there was a meeting here at city hall 2 weeks ago. There was over 18, maybe 20 people in that room all to talk about wetland permitting and there was probably 7 agencies, maybe 8 represented and the DNR is just really pushing this project for on their wetland permitting issues and so it will continue to go forward if they get a design that’s approved by the DNR then it needs to get bid and there has to be a contract in place and a pay request by June or the federal money goes away. Tsuchiya: June, okay. Hoffman: Everybody’s in favor. The DNR was there. The conference call. They got the message loud and clear. They don’t want this trail to go away. They want to get something approved. Get a contract but then again you still have to bid it and get a successful contract as well so there’s still ground to be made up. Last night at the City Council there was even a much larger project, the Highway 5 corridor study in the Arboretum area so from 41 to Rolling Acres Road and then beyond the west side of Victoria and so the entire project is Highway 41 to the west side of Victoria and that, the trail was talked about as a part of that and one of the council just asked, could we just move the trail. They asked the County could we move the trail up onto the bridge. Well that’s a $4 million dollar addition to that bridge because in the causeway between the Arboretum and Lake Minnewashta that will all be coming out. That soil will all come out so that lake will be restored and so that’s what the County was telling the DNR at this trail meeting. You know in the future we’re going to be doing a lot of really good things in this area. We’re going to be taking all that soil out that was put into the lake and then building a bridge and so there’s going to be a lot of restoration into the future so there’s dual projects now going on. The trail is pending and then this Highway 5 corridor study is you know maybe 5 years out. Maybe 10 years out. Lots of funding but take a look. It’s, you can watch a video. Go to the County website. Probably even the City website. You can take a look at a study. Really some tremendous work going on in getting that corridor expanded for traffic capacity and the County’s committed to the trail project. The County’s committed to the corridor study and so Park and Recreation Commission – January 28, 2020 18 there’s lots of good work going on but we’re going to know shortly. It was an important meeting. It was right here at city hall. Went on for 2 ½ hours just over wetlands and you know not going to say it’s, it is what it is but wetland issues have become the lynchpin of most projects and so where it was much easier years and years ago. Now it’s very difficult. If there’s any way you can stay out of a wetland, it doesn’t matter what the cost is, you almost have to do it and so it’s really, really challenging. Tsuchiya: Okay. Boettcher: And last month at our Carver County Park Commission meeting Marty Walsh went over I think there were 9 options for the trail routing so, I think number 3 was the one that was initially planned and hopefully they’ll keep it away from the highway. I don’t want, you know because one of the layouts is where the trail would go right up along the side of Highway 5 for a hundred and some yards but I mean you’ve got a family, you’ve got kids, you got dogs and whatever, I’d like to keep people away from Highway 5 especially with the expansion of it so. Tsuchiya: Yeah it doesn’t make any sense to build it just to have it torn up 5-10 years. Hoffman: The whole conversation was going off the rails because they didn’t want a trail on a berm and so I spoke up once in that meeting of 20 people and I just said once in 30 years of building trails we’ve built dozens on top of berms. They work very well. When you build them on top of berms over utilities that provide a very convenient access to those utilities so if you have to repair or improve them into the future you don’t tear up along alignment and so we got that conversation back on track and again leaving in a really good place to put that trail on top of that berm. There’s a little berm. If you drive west from the Arboretum and you’re looking just towards the learning center, that’s where you can see a little berm in the middle of those wetlands. That’s where the trail’s going to be. It’s going to cut from the south to the north along that little berm and then turn west again and continue over to the underpass and that’s what this whole conversation is about is that little berm that’s in there and it’s for utilities so it’s built so some utility lines could go in there. But now when you have a berm inside a wetland it exhibits wetland vegetation and so then they say it’s a wetland. You can’t put a trail on top of that wetland. You need to build a boardwalk and you could go 15 feet over and build a boardwalk on top of that and so we got to the conversation where that would just be more impactful doing that than building the trail on top of this little earthen berm so I think they’re going to approve that but you can never tell. Boettcher: Alright any other business? Hearing none I’ll entertain a motion to adjourn. Tsuchiya moved, Kutz seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The meeting was adjourned at 8:10 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim PARK AND RECREATION COMMISSION STAFF REPORT Wednesday, February 26, 2020 Subject 20202022 4th of July Fireworks Contract Section NEW BUSINESS Item No: H.1. Prepared By Jerry Ruegemer, Recreation Superintendent File No: PROPOSED MOTION "The Park and Recreation Commission recommends the City Council award a threeyear contract (20202022) to Pyrotechnics Display, Inc. for the provision of 4th of July fireworks in the amount of $23,000 per year, including the addendum prepared by the city attorney." Approval requires a simple majority vote of members present SUMMARY In preparing for the upcoming 4th of July Celebration, quotes were solicited for the 2020, 2021 and 2022 fireworks shows from Precocious Pyrotechnics, Inc., Ace Pyrotechnics, Hollywood Pyrotechnics and Pyrotechnic Display, Inc. Due to the nature of fireworks shows, staff instructed each company to submit a quote for the budgeted amount of $23,000. They city received only one quote from Pyrotechnic Display, Inc. After reviewing the quote from Pyrotechnic Display, Inc., they met all specifications and are offering quality shows with an opening body, main body, midshow barrage and grand finale. Pyrotechnics Display, Inc. has been providing Chanhassen’s 4th of July fireworks display for over 30 years. During this time, Pyrotechnic Display, Inc. has consistently displayed a high level of professionalism, a great safety record, and always offered a variety of highquality products to produce excellent shows. Pyrotechnics Display, Inc. has provided a very strong quote by fulfilling all of the quote requirements, offering a balanced and enjoyable show that will include a midshow barrage. RECOMMENDATION It is staff’s recommendation that the Park & Recreation Commission recommend the City Council approve a three year 4th of July Fireworks contract (20202022) with Pyrotechnic Display, Inc. in the amount of $23,000 per year. This amount is included in fund 1600 of the budget. The 2020 fireworks display will take place on Saturday, July 4 at 10 p.m. at Lake Ann Park. PARK AND RECREATION COMMISSION STAFF REPORTWednesday, February 26, 2020Subject20202022 4th of July Fireworks ContractSectionNEW BUSINESS Item No: H.1.Prepared By Jerry Ruegemer, RecreationSuperintendent File No: PROPOSED MOTION"The Park and Recreation Commission recommends the City Council award a threeyear contract (20202022) toPyrotechnics Display, Inc. for the provision of 4th of July fireworks in the amount of $23,000 per year, including theaddendum prepared by the city attorney."Approval requires a simple majority vote of members presentSUMMARYIn preparing for the upcoming 4th of July Celebration, quotes were solicited for the 2020, 2021 and 2022 fireworksshows from Precocious Pyrotechnics, Inc., Ace Pyrotechnics, Hollywood Pyrotechnics and Pyrotechnic Display, Inc.Due to the nature of fireworks shows, staff instructed each company to submit a quote for the budgeted amount of$23,000.They city received only one quote from Pyrotechnic Display, Inc. After reviewing the quote from Pyrotechnic Display,Inc., they met all specifications and are offering quality shows with an opening body, main body, midshow barrageand grand finale. Pyrotechnics Display, Inc. has been providing Chanhassen’s 4th of July fireworks display for over 30 years. Duringthis time, Pyrotechnic Display, Inc. has consistently displayed a high level of professionalism, a great safety record, andalways offered a variety of highquality products to produce excellent shows.Pyrotechnics Display, Inc. has provided a very strong quote by fulfilling all of the quote requirements, offering abalanced and enjoyable show that will include a midshow barrage.RECOMMENDATIONIt is staff’s recommendation that the Park & Recreation Commission recommend the City Council approve a threeyear 4th of July Fireworks contract (20202022) with Pyrotechnic Display, Inc. in the amount of $23,000 per year. This amount is included in fund 1600 of the budget. The 2020 fireworks display will take place on Saturday, July 4 at 10 p.m. at Lake Ann Park. ATTACHMENTS: Request For Proposal Pyrotechnic Display Quote Contract With Pyrotechnics Display, Inc Addendum To Contract CITY OF CHANHASSEN REQUEST FOR PROPOSAL AND QUOTE The City of Chanhassen is seeking a licensed Pyrotechnical Professional for the fireworks display on July 4, in 2020, 2021 and 2022 at Lake Ann Park. Quotes are due by Monday, February 10, 2020 at 12:00 noon. The City of Chanhassen reserves the right to accept or reject any bid as is deemed to be in the best interest of the City. ISSUING OFFICE The RFP is issued by the City of Chanhassen Parks & Recreation Department. All correspondence regarding the RFP should be addressed to: Priya Tandon, City of Chanhassen, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317. Any repairs or restorations required on or outside the property limits due to the Contractor’s carelessness shall be repaired by the Contractor at their expense. The City of Chanhassen will determine the scope of the property damage. Scope of Work and Specifications A. Display must be a minimum of 18 minutes in length and not exceed 21 minutes. B. Display should consist of a broad spectrum of product providing a balanced assortment of shells. C. Display presentation must be staffed and executed by trained and licensed personnel in pyrotechnics. D. Shells selected should be of the best quality from a variety of foreign and domestic producers. Display should include a spectrum of styles, patterns and sound effects. E. Display should include an opening segment, a main show body with good themes and style, a mid- show barrage, a pre-teaser finale, and close with a distinct grand finale. F. All shells must be fired with an electronic computer firing system. There should be no gaps of time between shells, good display pacing, multiple firing, tailed affect and a choreographed control of the display execution. G. Shells shall not exceed 10-inches in diameter as the safety zone is 750 feet from spectators. H. Contractor must agree to be available for display on back-up date, generally on July 5, of each contracted year. The specific date will be identified in the Contract for Services. I. In the event the display is canceled for any reason, contractor is responsible for securing product and equipment in the staging area. Contractor is also responsible for providing security needed for equipment, product and staging area until the display is executed on the back-up date. J. City will barricade “Drop zone” area and determine staging location. K. Staging area for firing display will be ready for set-up at 8:00 a.m. on the date of the event. L. Contractor is required to provide security at staging area for equipment and product during pre- event set-up and up through display. M. Contractor must be licensed by the state of Minnesota for pyrotechnic displays and obtain all necessary permits and shall comply with all applicable ordinances, statutes and rules. N. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the duration of this Agreement shall be named as additional insured on a primary and non-contributory basis on the Comprehensive general liability insurance. Contractor shall furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying this Agreement) Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, and hired): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each accident $2,000,000 aggregate O. Contractor must obtain and maintain for the duration of this Agreement, statutory Worker’s Compensation Insurance and Employer’s Liability Insurance as required under the laws of the State of Minnesota. P. Contractor shall indemnify and hold harmless the City of Chanhassen and its agents, officers, and employees from and against all claims, damages, losses, judgments, and expenses, including but not limited to attorney's fees arising out of or resulting from the contractor’s performance or failure to perform this Agreement. Q. All subcontractors must be identified and are subject to the City’s approval. R. Contractor will be required to attend one pre-event organizational meeting with Public Safety, Public Works and Parks and Recreation staff to plan event and logistical details. S. Contractor must submit an invoice for fireworks display payment for the amount agreed to in the Service Agreement Contract. T. City will provide Public Safety and Parks and Recreation staff support at the event. U. Immediately following a display, Contractor must identify, remove, and properly dispose of all exploded and unexploded fireworks and shells. V. Contractor must participate with a sweep of the grounds for debris and amber fires from exploded shells at the conclusion of the event. W. Contractor is expected to remove all equipment, product debris, and packaging and return the staging area to its original condition at the conclusion of the event and area sweep. X. The selected agreement will be in effect for July 4, 2020, 2021 and 2022 unless terminated by either party, giving the other party at least 120 days written notice prior to the next Fourth of July celebration of its decision to terminate this agreement. Y. In the event the display is cancelled on both the original display date and the backup date, City agrees to compensate Contractor in the amount of $5,000.00 or mutually agree on a date to reschedule the entire event before the end of the year. Z. The goal for the contractor selected is to excite the audience with a display full of dynamic energy and enthusiasm. PROPOSAL A. FEE QUOTATIONS The city will be looking for the most competitive quote which best meets the needs and desires of the display. The fee proposal of $23,000 per year for the display will include all costs associated with the event, including all equipment, product, staffing, delivery, insurance installation, breakdown/clean-up, taxes and service charges. Each firm is requested to provide the maximum amount of fireworks for that fee which is not to exceed the budgeted amount of $23,000. The City of Chanhassen is looking for a fireworks provider for a multiple year contract (3 years preferred). B. RIGHT TO REJECT BIDS The City of Chanhassen reserves the right to award the total proposal, to reject any and all proposals in whole or in part, and to waive any informality or technical defects in the City’s judgment. In determination of award, the qualification of the proposal submitter, the conformity with the specifications of services to be supplied will be considered. C. SUBMITTAL REQUIREMENTS Each of the following items shall be considered an integral part of the Contractor’s proposal and shall be submitted to the City on or before the date and time as stated on the Proposal Form: 1. Two copies of a completed and signed Proposal document with signed contract included. 2. List all products with quantities. 3. Identify electronic firing system to be used for display. 4. Provide a copy of Insurance. 5. Provide an estimation of length of display. 6. Provide a copy of state license. 7. Timeline for preparing pre-event staging area. 8. Provide a plan for product/equipment storage and security in the event of a cancellation. 9. Budget for display. 10. A list of references with a minimum of six contacts. 11. The contractor shall indicate any and all deviations from the specifications. Submit to the City of Chanhassen, Attn: Priya Tandon, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317, 952-227-1122. D. TIMETABLE 1. Proposal submittal deadline-Monday, February 10 2020 on/or before 12 noon. 2. Review by Parks and Recreation Supervisory Staff. 3. Notification of contract award will be made after City Council approval. PYROTECHNIC DISPLAY, INC. FIREWORKS DISPLAY AGREEMENT Pyrotechnic Display, Inc., Fireworks Display Agreement Revised 10-26-2018 This agreement is entered into this 13th day of February, 2020 between Pyrotechnic Display, Inc., a Minnesota Corporation with offices in Clear Lake, Minnesota, (“Pyrotechnic”) and city of City of Chanhassen of the City of Chanhassen, State of Minnesota (‘Customer”), for the purchase of a fireworks display. (“Agreement”) SECTION 1 FIREWORKS DISPLAY Pyrotechnic agrees to furnish for the Customer (3) three fireworks display(s), as per the specifications agreed to and made part of this Agreement, on the evening of July 4, 2020 and 2021 and 2022 (“Fireworks Display”). Pyrotechnic Display agrees to all language and terms listed in the attached Addendum. (see Exhibit B) SECTION 2 CONTRACT PRICE In consideration for the Fireworks Display, Customer agrees to pay Pyrotechnic the sum of $23,000.00 (Twenty-three thousand and 00/100 dollars) PER EACH DISPLAY includes sales tax. A service fee of 1.5% per month shall be added to the Contract Price, or any portion of the Contract Price due, if it is not paid within 15 days of the date payment becomes due under this Agreement. SECTION 3 MATERIALS AND SERVICES Pyrotechnic shall be responsible for providing inventory meeting the specifications for the Fireworks Display, and the services of an operator who will be responsible for preparing and conducting the Fireworks Display. Pyrotechnic shall prepare a final design prior to the Fireworks Display, and the exact specifications will be supplied to the Customer after the final design, upon request. SECTION 4 INSURANCE Pyrotechnic Display, Inc. shall obtain a Public Liability and Property Damage and Workers Compensation Insurance. Those entities/individuals listed on the certificate of insurance shall be deemed an additional insured per this contract. SECTION 5 LOCATION Customer shall be responsible for providing a suitable location for the Fireworks Display. Customer shall cooperate with Pyrotechnic to ensure that the site is suitable for the Fireworks Display, and Pyrotechnic shall have the right to rejec t a proposed site for lack of accessibility, fire or other safety reasons. In addition to providing the location, Customer shall be responsible for: • Providing an appropriate staging area, and a minimum spectator setback of 700 feet. • Providing for the staging area to be roped off or otherwise clearly marked as off limits to unauthorized personnel. • Searching the fallout area at first light following a nighttime display. • Providing security, police and fire protection, to ensure 1) that the staging area and the surrounding setback area will be free from unauthorized persons, and 2) the safety of people in or around the display location. SECTION 6 WEATHER RELATED POSTPONEMENT AND CANCELLATION. Customer acknowledges that the Fireworks Display will be provided so long as weather, and weather related conditions, including but not limited to drought and fire risk, permit. In the event of a postponement of the Fireworks display, Customer shall be responsible for payment based on the schedule below, which shall be due within 30 days of the date agreed to in Section 1. If Customer does not reschedule the Fireworks Display within the twelve-month period, an additional 30% of the Contract Price shall be due from the Customer for damages and expenses relating to the cancellation. If customer chooses to postpone or cancel the Fireworks Display for any reason, customer shall be responsible for payment of the Contract Price based on the schedule below, which shall be due within 15 days of the date agreed to in Section 1. In the case of postponement or cancellation, Customer shall pay, as an additional fee, the following percentage of the Contract Price. • At any time prior to the scheduled date of the Fireworks Display, 5% of the Contract Price. • At any time on the scheduled date for the Fireworks Display, 20% of the Contract Price • After the commencement of the Fireworks Display, where Pyrotechnic’s operator has not determined that the postponement is necessary for weather or weather related circumstances, 100% of the Contract Price. The Customer agrees to pay any and all collection costs, in cluding reasonable attorney’s fees and court costs incurred by Pyrotechnic Display, Inc. in the collection or attempted collections of any amount due under this agreement and invoice. SECTION 7 ENTIRE AGREEMENT This Contract and the Fireworks Exhibition and Display Program constitutes the entire agreement between the parties hereto, and there are no other understandings, either oral or written, regarding to the subject matter hereof. The parties hereto do mutually and severally guarantee terms, conditions, and payments of this contract, these articles to be binding upon the parties, themselves, their heirs, executors, administrators, successors and assigns. PYROTECHNIC DISPLAY, INC. FIREWORKS DISPLAY AGREEMENT Pyrotechnic Display, Inc., Fireworks Display Agreement Revised 10-26-2018 NOTE: Any changes without Pyrotechnic Display, Inc. approval will cancel agr eement. NOTE: This agreement will be withdrawn if not accepted within 45 days. IN WITNESS WHEREOF, the undersigned executed this Contract by and through their authorized representatives whose names appear below. Signed on: _________________, 20____. Signed on: _________________, 20____. PYROTECHNIC DISPLAY, INC. CUSTOMER: BY:_______________________________ BY:________________________________ Its duly authorized agent, who represents he/she has full authority to bind the customer. NAME: __Mark C. Hanson____________ NAME: ____________________________ (PLEASE TYPE OR PRINT) (PLEASE TYPE OR PRINT) ITS:___Display Sales and Design________ ITS:________________________________ Pyrotechnic Display, Inc. Address: ____________________________ 9405 River Road SE City/State: ______________________, ____ Clear Lake, MN 55319 Zip Code: ___________________________ Telephone: (800) 507-9074, Ext. 1 Telephone: ( )______-______________ Email: ______________________________ ADDENDUM (Exhibit B) For City of Chanhassen, Minnesota Fireworks 3-Year Contract 2020 – 2022 1. This contract shall automatically renew for the 4th of July celebrations in 2021 and 2022 unless terminated by either party giving the other party at least 120 days written notice, prior to the next 4th of July celebration, of its decision to terminate this agreement. 2. Pyrotechnic Display, Inc. shall obtain all necessary permits and shall comply with all applicable ordinances, statues and rules. 3. Pyrotechnic Display, Inc. shall indemnify and hold harmless the City of Chanhassen and its agents, officers, and employees from and against all claims, damages, losses, judgments, and expenses, including but not limited to attorney's fees, arising out of or resulting from the Pyrotechnic Display, Inc. performance or failure to perform this Agreement. 4. Immediately following a display, Pyrotechnic Display, Inc. shall remove and properly dispose of all exploded and unexploded fireworks. 5. Worker’s Compensation. Pyrotechnic Display, Inc. shall obtain and maintain for the duration of this Agreement, statutory Worker’s Compensation Insurance and Employer’s Liability Insurance as required under the laws of the State of Minnesota. 6. Comprehensive General Liability. Pyrotechnic Display, Inc. shall obtain the following minimum insurance coverage and maintain it at all times throughout the duration of this Agreement shall be named as additional insured on a primary and non- contributory basis on the Comprehensive general liability insurance. Pyrotechnic Display, Inc. shall furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying this Agreement): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, and hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence PARK AND RECREATION COMMISSION STAFF REPORT Wednesday, February 26, 2020 Subject 2020 February Festival Evaluation Section REPORTS Item No: J.1. Prepared By Priya Tandon, Recreation Supervisor File No: SUMMARY The City of Chanhassen's 27th annual February Festival was held on Saturday, February 1 from 123 p.m. at Lake Ann. It is estimated that 2,000 people attended this year's event. DISCUSSION Food and Drink Concessions The Rotary Club of Chanhassen coordinated and operated the concessions at this year's festival. The Rotary sold a variety of beverages including hot cocoa, pop, water, spiked drinks, and beer; while Grill Star Catering sold burgers, fish sticks, and fries. Both areas were well staffed to keep the lines to a minimum given the warm weather and increased attendance, and sales were good throughout the day. We appreciate the service of the Rotary Club of Chanhassen and Grill Star Catering and are looking forward to partnering with them at future events. Bonfires Similar to last year, two bonfires were placed on opposite ends of the fishing contest area. Both were very popular throughout the day. It is recommended that we continue to have two fires to ensure space around each to warm up and roast marshmallows. City staff monitored the fires throughout the event. S'more Cookout/Bait Sale Chanhassen Boy Scout Troop #330 had another successful year selling s'more kits and live bait. Many people take advantage of the bait sales on the ice, and we appreciate the service of Troop #330 and warmly welcome them back next year. Skating Rink This year, the skating rink was mostly used by participants as a place to use the Kick Sleds provided by Carver County Parks. This is likely because skates were not provided, and the area drew more people with the free Kick Sleds than brought their own skates. People of all ages utilized this area throughout the day, and it allows for two alternate activities within view of the fishing contest area. HorseDrawn Wagon Rides The horsedrawn wagon rides provided by KenMar Farms continues to be extremely popular and provides another activity not related to the fishing contest. Throughout the day, the wagon was full, as the horses made a large loop on the trail towards Greenwood Shores Park. It is a fun family event that should continue in the future. This year, lines for the horsedrawn wagon rides were especially long, and wagon rides continued after the 3 p.m. event time to ensure everyone in line got a chance to ride. PARK AND RECREATION COMMISSION STAFF REPORTWednesday, February 26, 2020Subject2020 February Festival EvaluationSectionREPORTS Item No: J.1.Prepared By Priya Tandon, Recreation Supervisor File No: SUMMARYThe City of Chanhassen's 27th annual February Festival was held on Saturday, February 1 from 123 p.m. at LakeAnn. It is estimated that 2,000 people attended this year's event. DISCUSSIONFood and Drink ConcessionsThe Rotary Club of Chanhassen coordinated and operated the concessions at this year's festival. The Rotary sold avariety of beverages including hot cocoa, pop, water, spiked drinks, and beer; while Grill Star Catering sold burgers,fish sticks, and fries. Both areas were well staffed to keep the lines to a minimum given the warm weather andincreased attendance, and sales were good throughout the day. We appreciate the service of the Rotary Club ofChanhassen and Grill Star Catering and are looking forward to partnering with them at future events. BonfiresSimilar to last year, two bonfires were placed on opposite ends of the fishing contest area. Both were very popularthroughout the day. It is recommended that we continue to have two fires to ensure space around each to warm upand roast marshmallows. City staff monitored the fires throughout the event. S'more Cookout/Bait SaleChanhassen Boy Scout Troop #330 had another successful year selling s'more kits and live bait. Many people takeadvantage of the bait sales on the ice, and we appreciate the service of Troop #330 and warmly welcome them backnext year. Skating RinkThis year, the skating rink was mostly used by participants as a place to use the Kick Sleds provided by CarverCounty Parks. This is likely because skates were not provided, and the area drew more people with the free KickSleds than brought their own skates. People of all ages utilized this area throughout the day, and it allows for twoalternate activities within view of the fishing contest area. HorseDrawn Wagon RidesThe horsedrawn wagon rides provided by KenMar Farms continues to be extremely popular and provides anotheractivity not related to the fishing contest. Throughout the day, the wagon was full, as the horses made a large loop onthe trail towards Greenwood Shores Park. It is a fun family event that should continue in the future. This year, lines for the horsedrawn wagon rides were especially long, and wagon rides continued after the 3 p.m. event time to ensure everyone in line got a chance to ride. Fat Tire Bike Demonstration Michael's Cycles again provided fat tire bikes for February Festival participants to try out, free of charge. Bikers could ride the Lake Ann beach area and on the lake. The bike demos are a fun event and will continue into the future. Staff will continue to build on the success of this event component and look for other ways to incorporate the fat tires. Kick Sled Demonstration The kick sled demonstrations, sponsored by Carver County Parks, were a big hit. A kick sled is similar to the back end of a dog sled. They worked well on the skating rink that was created. There was a line to demo these popular sleds for the entirety of the event. The City will continue to partner with Carver County to offer Kick Sled demos, and potentially have them bring more Kick Sleds or another fun activity. Snowshoeing Hikes and Kid's Scavenger Hunt The Riley Purgatory Bluff Creek Watershed District (RPBCWD) returned to February Festival this year and offered snowshoeing hikes and a kids' scavenger hunt. RPBCWD enjoyed the event, and would like to participate in future February Festivals. It may be beneficial to move the RPBCWD tent location closer to other family activities to increase visibility and participation. Dog Sled Rides The City contracted with Silent Run Adventures to offer dog sled rides again this year. Silent Run Adventures had two teams of sled dogs providing rides around a 150yard oval track on Lake Ann, west of the ice fishing contest area. The rides were extremely popular with many event participants waiting in line for rides. Two volunteers were present to help load/unload riders and take photos, which helped move along the line. Due to the popularity of this event and limitations relating to sled dog health, Silent Run Adventures had to end the line for the attraction before everyone was able to make it through. Solutions will be sought in the future to minimize this line and avoid having to cut it off at a certain point. Medallion Hunt As a new component to the Medallion Hunt in 2020, Charter Bank in Chanhassen was a hunt sponsor and wrote the clues for the medallion. Daily clues were posted on the City's website and on the front door of Charter Bank in Chanhassen throughout the week leading up to FebFest. The medallion was found on Wednesday, January 29 by Mark Olufson of Chanhassen underneath a slide at Pioneer Pass park. The winner received a gift basket valued at $500. It is recommended that we continue the medallion hunt next year and continue to partner with Charter Bank as a sponsor. The medallion hunt creates an exciting buzz the week leading up to the event. Ice Fishing Contest A total of 780 fishing tickets were sold for the 2020 contest, 291 of which were preregistrations (online or inperson) and 489 were sold on the ice at the event. Compared to 2019, 116 more tickets were sold, and preregistrations over doubled. Staff will continue to encourage preregistration to cut down on lines at the event. Staff continued the incentive in 2020 for online registrations by offering a drawing for a $100 Cabin Fever Sporting Goods gift card for those who registered online. Over $6,000 in prizes were awarded for the top 50 fish caught by weight. This year, 51 fish were caught, so all prizes were given away. A computer system manned by City staff was used to tally the contest results. Overall, the contest went very well and staff are pleased that over 50 fish were caught! Contest Marshals The Chanhassen Lions Club were the fishing contest marshals again this year. They secured 12 club members that were dressed in safety vests and ID badges. They helped at the event by checking fishing participants as they entered the ice, educating participants of special regulations and contest rules, checking that participants had their fishing tickets secured to their fishing poles and tip ups, and weighing the contest fish at the weigh station. Staff hope to continue to work with the Lions Club for the 2021 February Festival, as they did a fantastic job and were a huge help. Door Prizes The door prize format continues to be separate from the fishing contest. Everyone in attendance received a free door prize ticket when they entered the event for a chance to win over $3,000 in prizes. Something to consider for 2021 is PARK AND RECREATION COMMISSION STAFF REPORTWednesday, February 26, 2020Subject2020 February Festival EvaluationSectionREPORTS Item No: J.1.Prepared By Priya Tandon, Recreation Supervisor File No: SUMMARYThe City of Chanhassen's 27th annual February Festival was held on Saturday, February 1 from 123 p.m. at LakeAnn. It is estimated that 2,000 people attended this year's event. DISCUSSIONFood and Drink ConcessionsThe Rotary Club of Chanhassen coordinated and operated the concessions at this year's festival. The Rotary sold avariety of beverages including hot cocoa, pop, water, spiked drinks, and beer; while Grill Star Catering sold burgers,fish sticks, and fries. Both areas were well staffed to keep the lines to a minimum given the warm weather andincreased attendance, and sales were good throughout the day. We appreciate the service of the Rotary Club ofChanhassen and Grill Star Catering and are looking forward to partnering with them at future events. BonfiresSimilar to last year, two bonfires were placed on opposite ends of the fishing contest area. Both were very popularthroughout the day. It is recommended that we continue to have two fires to ensure space around each to warm upand roast marshmallows. City staff monitored the fires throughout the event. S'more Cookout/Bait SaleChanhassen Boy Scout Troop #330 had another successful year selling s'more kits and live bait. Many people takeadvantage of the bait sales on the ice, and we appreciate the service of Troop #330 and warmly welcome them backnext year. Skating RinkThis year, the skating rink was mostly used by participants as a place to use the Kick Sleds provided by CarverCounty Parks. This is likely because skates were not provided, and the area drew more people with the free KickSleds than brought their own skates. People of all ages utilized this area throughout the day, and it allows for twoalternate activities within view of the fishing contest area. HorseDrawn Wagon RidesThe horsedrawn wagon rides provided by KenMar Farms continues to be extremely popular and provides anotheractivity not related to the fishing contest. Throughout the day, the wagon was full, as the horses made a large loop onthe trail towards Greenwood Shores Park. It is a fun family event that should continue in the future. This year, lines forthe horsedrawn wagon rides were especially long, and wagon rides continued after the 3 p.m. event time to ensureeveryone in line got a chance to ride. Fat Tire Bike DemonstrationMichael's Cycles again provided fat tire bikes for February Festival participants to try out, free of charge. Bikers couldride the Lake Ann beach area and on the lake. The bike demos are a fun event and will continue into the future. Staffwill continue to build on the success of this event component and look for other ways to incorporate the fat tires. Kick Sled DemonstrationThe kick sled demonstrations, sponsored by Carver County Parks, were a big hit. A kick sled is similar to the backend of a dog sled. They worked well on the skating rink that was created. There was a line to demo these popularsleds for the entirety of the event. The City will continue to partner with Carver County to offer Kick Sled demos, andpotentially have them bring more Kick Sleds or another fun activity. Snowshoeing Hikes and Kid's Scavenger HuntThe Riley Purgatory Bluff Creek Watershed District (RPBCWD) returned to February Festival this year and offeredsnowshoeing hikes and a kids' scavenger hunt. RPBCWD enjoyed the event, and would like to participate in futureFebruary Festivals. It may be beneficial to move the RPBCWD tent location closer to other family activities toincrease visibility and participation. Dog Sled RidesThe City contracted with Silent Run Adventures to offer dog sled rides again this year. Silent Run Adventures had twoteams of sled dogs providing rides around a 150yard oval track on Lake Ann, west of the ice fishing contest area.The rides were extremely popular with many event participants waiting in line for rides. Two volunteers were presentto help load/unload riders and take photos, which helped move along the line. Due to the popularity of this event andlimitations relating to sled dog health, Silent Run Adventures had to end the line for the attraction before everyone wasable to make it through. Solutions will be sought in the future to minimize this line and avoid having to cut it off at acertain point. Medallion HuntAs a new component to the Medallion Hunt in 2020, Charter Bank in Chanhassen was a hunt sponsor and wrote theclues for the medallion. Daily clues were posted on the City's website and on the front door of Charter Bank inChanhassen throughout the week leading up to FebFest. The medallion was found on Wednesday, January 29 byMark Olufson of Chanhassen underneath a slide at Pioneer Pass park. The winner received a gift basket valued at$500. It is recommended that we continue the medallion hunt next year and continue to partner with Charter Bank asa sponsor. The medallion hunt creates an exciting buzz the week leading up to the event. Ice Fishing Contest A total of 780 fishing tickets were sold for the 2020 contest, 291 of which were preregistrations (online or inperson)and 489 were sold on the ice at the event. Compared to 2019, 116 more tickets were sold, and preregistrations overdoubled. Staff will continue to encourage preregistration to cut down on lines at the event. Staff continued theincentive in 2020 for online registrations by offering a drawing for a $100 Cabin Fever Sporting Goods gift card forthose who registered online. Over $6,000 in prizes were awarded for the top 50 fish caught by weight. This year, 51fish were caught, so all prizes were given away. A computer system manned by City staff was used to tally the contestresults. Overall, the contest went very well and staff are pleased that over 50 fish were caught!Contest MarshalsThe Chanhassen Lions Club were the fishing contest marshals again this year. They secured 12 club members thatwere dressed in safety vests and ID badges. They helped at the event by checking fishing participants as they enteredthe ice, educating participants of special regulations and contest rules, checking that participants had their fishingtickets secured to their fishing poles and tip ups, and weighing the contest fish at the weigh station. Staff hope tocontinue to work with the Lions Club for the 2021 February Festival, as they did a fantastic job and were a hugehelp. Door Prizes The door prize format continues to be separate from the fishing contest. Everyone in attendance received a free door prize ticket when they entered the event for a chance to win over $3,000 in prizes. Something to consider for 2021 is extend the time to secure a door prize ticket to 1:30 p.m. Many participants did not realize door prize tickets were available, and only became aware when announcements of winners began. Extending the time would allow these individuals to come back and get tickets at that time. General Comments/Suggestions Continue to have two City staff on the computer system to input and sort data. This worked very well in 2020. The Rotary Club of Chanhassen once again volunteered to drill over 1,000 holes for the ice fishing contest. This was very generous and the Rotary plays an important role in the success of February Festival. The City appreciates their partnership. Keep looking to fill the 20 volunteer holedrilling spots. Continue to plow additional parking spots throughout the park to expand parking. Chanhassen Lions were the fishing contest marshals again this year, and they did a great job. Continue to partner with Charter Bank in Chanhassen as a sponsor for the Medallion Hunt. Look for at least one additional family event to increase participation and cut down on lines. Both the horse drawn wagon rides and dog sled rides had to adjust to the long lines, with the wagon rides running longer than scheduled and the dog sled rides cutting off the line before everyone was through. Although some of this can be attributed to the good weather and increased attendance, it would be a good idea to offer another very popular activity to spread these lines out. In 2018, FebFest had a "Catch What's Happening in Chanhassen" tent where City employees had displays of new developments and projects happening in Chanhassen. Bring this back in 2021. It would be great for the City, and for participants to learn about what's going on. ATTACHMENTS: 2020 Expense Report 2020 FEBRUARY FESTIVAL Expense Report REVENUE AMOUNT Ticket Sales $ 7,800 Total $ 7,800 EXPENDITURES 101-1611-4130 (Budget: $3,000) Cabin Fever Sporting Goods $ 1,920.85 Travel Advisors International $ 250.00 Minnesota Trophies $ 46.67 Miscellaneous Supplies $ 97.53 Total $ 2,315.05 101-1611-4300 (Budget: $1,700) Silent Run Adventures (Dog Sled Rides) $ 860.00 Party Unit (PA/Audio) $ 800.00 Ken-Mar Farms (Horse Rides) $ 850.00 Riverfront Printing $ 144.00 Minnesota DNR Fishing Permit $ 135.00 Carver County Parks (Kick Sled Demos) $ 65.00 Total $ 2,854.00 101-1611-4340 (Budget:$1,700) Southwest Publishing $ 1,137.80 Total $ 1,137.80 101-1611-4400 (Budget: $1,500) Imperial Porta-Palace (est) $ 360.50 Total $ 360.50 101-1611-4410 (Budget: $1,700) Ultimate Events $ 1,365.27 Waste Management (est) $ 475.00 Warning Lites $ 326.00 Epic Event Rental $ 92.65 Total $ 2258.92 TOTAL REVENUE: $ 7,800.00 TOTAL EXPENSES: $ 8,926.27 BALANCE: $ 1,126.27 *February Festival is the first of four events under the Community Event Sponsorship Program. Over 50 businesses have pledged approximately $42,000 in cash and goods for 2020 to support these four events. PARK AND RECREATION COMMISSION STAFF REPORT Wednesday, February 26, 2020 Subject 2020 Sweetheart Dance Evaluation Section REPORTS Item No: J.2. Prepared By Priya Tandon, Recreation Supervisor File No: SUMMARY The 2020 Chanhassen Sweetheart Dance was held on Friday, February 7 at the Chanhassen Recreation Center. A total of 51 children and their dates participated at this year’s event. The Sweetheart Dance continues to be successful event, with many attendees returning each year. Dinner This year the event was catered by Davanni’s of Chanhassen. The menu included lasagna, noodles with a choice of white or red sauce, garlic ciabatta bread, and mini cupcakes for dessert. Staff received numerous positive compliments on the food, and the price and service were outstanding. It is highly recommended to use them again in the future. To save on costs, the city supplied the dessert and beverages for the event. Dance DJ Paul Young provided the music and entertainment for the dance. He did an excellent job keeping both kids and adults engaged and dancing the whole night. Along with the dance, he also provided soft music during dinner. Staff would definitely recommend using his services again next year. Activities Several different games and activities were offered throughout the night. Annual favorites are the heart count and candy guess games. Staff decorates the room with hearts and participants have to search and guess how many there are. Participants remain very enthusiastic about these games! ABC & Toy Zone of Chanhassen donated a gift basket for the winner of the heart guess contest. Staff also set up a craft table where participants could make valentinethemed projects to take home. This was well received and should continue in the future. A carnival game was also available and was staffed by Chanhassen Smiles Dentistry staff. They provided dental kits as prizes as well as carnations for the participants to take home at the end of the evening. There were also coloring sheets at each of the dinner tables. Staff also organized door prize drawings for the adult dates. Door prizes included donated gift certificates from Chanhassen Dinner Theatres, Houlihan's Restaurant & Bar, Pizzaioli, The Mustard Seed Landscaping & Garden Center, Culver's Chanhassen, and ChickfilA Chanhassen. At the conclusion of the event, each child received a heartshaped balloon to take home. Entertainment Face painter Lynda Volavka was at the event and did a great job providing valentinethemed paintings for each of the PARK AND RECREATION COMMISSION STAFF REPORTWednesday, February 26, 2020Subject2020 Sweetheart Dance EvaluationSectionREPORTS Item No: J.2.Prepared By Priya Tandon, Recreation Supervisor File No: SUMMARYThe 2020 Chanhassen Sweetheart Dance was held on Friday, February 7 at the Chanhassen Recreation Center. Atotal of 51 children and their dates participated at this year’s event. The Sweetheart Dance continues to be successfulevent, with many attendees returning each year. DinnerThis year the event was catered by Davanni’s of Chanhassen. The menu included lasagna, noodles with a choice ofwhite or red sauce, garlic ciabatta bread, and mini cupcakes for dessert. Staff received numerous positive complimentson the food, and the price and service were outstanding. It is highly recommended to use them again in the future. Tosave on costs, the city supplied the dessert and beverages for the event.DanceDJ Paul Young provided the music and entertainment for the dance. He did an excellent job keeping both kids andadults engaged and dancing the whole night. Along with the dance, he also provided soft music during dinner. Staffwould definitely recommend using his services again next year.ActivitiesSeveral different games and activities were offered throughout the night. Annual favorites are the heart count and candyguess games. Staff decorates the room with hearts and participants have to search and guess how many there are.Participants remain very enthusiastic about these games! ABC & Toy Zone of Chanhassen donated a gift basket forthe winner of the heart guess contest. Staff also set up a craft table where participants could make valentinethemed projects to take home. This was wellreceived and should continue in the future. A carnival game was also available and was staffed by Chanhassen SmilesDentistry staff. They provided dental kits as prizes as well as carnations for the participants to take home at the end ofthe evening. There were also coloring sheets at each of the dinner tables.Staff also organized door prize drawings for the adult dates. Door prizes included donated gift certificates fromChanhassen Dinner Theatres, Houlihan's Restaurant & Bar, Pizzaioli, The Mustard Seed Landscaping & GardenCenter, Culver's Chanhassen, and ChickfilA Chanhassen.At the conclusion of the event, each child received a heartshaped balloon to take home. Entertainment Face painter Lynda Volavka was at the event and did a great job providing valentinethemed paintings for each of the participants. There seemed to be a constant line for this activity, so staff recommends using their services again next year. Photo Booth FotoGenic MN provided a portable photo booth where couples could take unlimited photos throughout the night. The photos were all printed onsite and given to participants. Participants were also able to access digital photos after the event. Staff highly recommends having FotoGenic MN at the event again next year. General Comments/Suggestions Continue to offer a variety of beverages including caffeinefree pop and bottled water throughout the event. Many couples are returning for multiple years. Staff should research new games and activities to keep the event fresh. Staff will look at new ways to promote the event to be inclusive to all adult/child combinations, not just fathers and daughters. ATTACHMENTS: 2020 Expense Report 2020 Sweetheart Dance Expense Report REVENUE AMOUNT Registrations $ 2,145.00 EXPENSES AMOUNT Davanni’s $ 672.43 Face Painting $ 160.00 DJ $ 250.00 FotoGenic MN $ 490.00 Drinks/Dessert $ 90.14 Ballons/ Decorations $ 214.93 Candy $ 59.67 Total Expenses $ 1,937.17 TOTAL REVENUE: $ 2,225.00 TOTAL EXPENSES: $ 1,937.17 BALANCE: $ 207.83 PARK AND RECREATION COMMISSION STAFF REPORT Wednesday, February 26, 2020 Subject Luminary Walk Flyer Section ADMINISTRATIVE PACKET Item No: M.1. Prepared By File No: ATTACHMENTS: Luminary Walk Flyer Thursday, February 27, 6 - 8pm Take a winter hike through the trails of Chanhassen Nature Preserve. Trails will be cleared and lit with hundreds of glowing luminaries to lead the way. Then stop at Tweet Pediatric Dentistry for warm beverages, treats, and a fire. Chanhassen Nature Preserve and Tweet Pediatric Dentistry 7845 CENTURY BLVD., CHANHASSEN Let’s Light Up The Night! PARK AND RECREATION COMMISSION STAFF REPORT Wednesday, February 26, 2020 Subject Feb Fest: Top 55 Fish by Weight Section ADMINISTRATIVE PACKET Item No: M.2. Prepared By File No: ATTACHMENTS: Feb Fest: Top 55 Fish by Weight Rank Entry Number First Name Last Name Hometown Fish Species Weight Entry Time 55 Anna Peterson St Paul Northern Pike 2.2 2/112020 2:36:28 PM Chanhassen Northern Pike 2.t2 2/l/2O2O 1:31:31 PM Stanchfield Northern Pike 2.06 2/1./2O2O2:21,:5LPM Eden Prairie Northern Pike 1.91 2/1,12020 2:53:42 PM 2 28 Debbie Lochner 4 McFarland sandberg Mark Donahue Chaska Northern Pike Eden Prairie Eden Prairie Crappie Eden Prairie Sunfish 1.9 217/2O2O 1:11:39 PM 2/7/2020 2:22:23 PM 2h/2020 2:23:39 PM 2/L/2O2O 1:13:13 PM 53 Candy Ellwood Carver Northern Pike l.7t 2ltl2O2O2:23:24PM Eischen Blue Earth Northern Pike L.7L 2/L12020 2:49:15 PM Hoffman Chanhassen Northern Pike t.47 2/U2020 t:43:37 PM Eberhard Winsted Northern Pike 1.35 2/U2O2O 1:08:42 PM Zellner Chanhassen 2|L/2O2O L:11:20 PM Olson Delano Northern Pike t.2 2/L/2O2O L:32:40 PM Chanhassen Northern Pike L.L4 2/U202O 1:10:09 PM Qnach Oakdale Northern Pike 1.06 2/tlzo2l 1:09:47 PM 7 57 James 37 Claire 9 I lvan 6 Frank 31 Ellie 12 13 3 James Thompson 1.4 14 Mark Miller1,-l Apple Valley Northern Pike O.87 2/L/202O L:18:42 PM Wade Eckhoff 0.54 o.6454DionSchmiegCrappie Delano Crappie 0.51 2/l/202O t:33:27 PM Minneapolis Crappie 0.49 2/1,/2O2O 1:33:39 PM L7 33 Zach Olson Newbauer 19 25 Mitchell Kuhn j 0.45 2/7/2020 1:30:46 PM 20 t2 bob 22 Kris Flakne Andover Crappie Chanhassen Crappie 0.39 2/L/2O2O 1:21:13 PM Sunfish O.37 2/r/2O2O 2:23:01 PM Chaska Sunfish 0.33 2/L/2O2o 2:59:04 PM t Dahl 22 23 52 Sara 62 Dale Morgenstern Johnson Jordan Sunfish 0.24 2h/2O2O 1:56:21 PM 2/U2O2O 1:20:21 PM Page L of 3 l I I 39 Tony Robling -t2519ScottGregory Eden Prairie Crappie o.23 Top 55 Fish By Weight Monday, February 3, 2020 8:52:26 AM Rank Entry Number First Name Last Name Hometown Fish Species Weight Entry Time 26 55 Josh 43 Julian 59 abigail 48 Duneman Paul singer Ronglien Hegeholz Costello Maglio Costello Lynch Ringer lngelin Strand Anzele Bleser Strand Costello Praska Waletski Strand Pohl Anderson Legergren Spitzer Maglio krell Perch Perch Perch 0.08 0.08 0.06 0.06 0.05 0.05 0.0s 0.0s 0.05 0.04 0.04 0.04 0.04 0.04 0.04 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.02 0.02 0 Matt Andrew Tyson don Zach Adam Vincent Josh Ryan Scott Blake Tom Mary Ann Sophie matt Jenna Owen Alex Sue Ryan Casey Christopher Pansen Perch Perch Perch Perch Perch Perch Perch Perch Perch Perch Perch Perch Perch Perch perh Perch Perch Perch Perch Perch Perch Perch Perch Champlin Chanhassen Excelsior Chanhassen St Louis Park Waconia Victoria Eden Prairie Victoria Chanhassen Bloomington Rochester St Louis Park Lake Elmo Eden Prairie Eden Prairie Victoria Bloomington Chanhassen Eden Prairie Corcoran Shakopee Norwood Young America Rochester Eden Prairie Victoria 2/1,12O2O L:22:7tPM 2lU2O2O 1:57:23 PM 7/L/2O2O 2:49:28 PM 2/Ll2o2O 2:53:59 PM 2/L/2o2o 1:19:20 PM 2/tl2021 1:20:07 PM 2h/2O2O 1:20:53 PM 217/2O2o 1:31.:54 PM 2/U202oL:32:27 PM 211/2O2O 1:10:53 PM 2lt/2O2O 1:12:16 PM 2lt/2o2o 1:15:41 PM 2/1.12O2O 1:33:58 PM 2lt/2O2O 1.:34:40 PM 2lrl2020 1:58:08 PM 211/20201:20:37 PM 2/tlzl2o 1:21:34 PM 1/L/2020 1:32:55 PM 2h/2O2O 1:44:09 PM 2/I12o201:56:37 PM 2/7l2O2O 2:03:36 PM 2/1./2O2O 2:17:t2PM 2/L/2020 2:22:44 PM 2/tl2O2O 2:49:01 PM 2/t/2O2O 1:57:46 PM 2/L/2o2O 2:53:14 PM 2/7/2O2O 2:21:O4 PM 27 42 58 29 30 31 32 33 34 35 36 37 38 39 40 47 42 43 44 45 46 47 48 61 16 18 2L 29 30 5 9 13 35 36 44 20 23 32 38 40 45 46 51 49 50 51 52 Page 2 of 3 PARK AND RECREATION COMMISSION STAFF REPORT Wednesday, February 26, 2020 Subject Email from MN Twins Baseball to Jerry Ruegemer 02052020 Section ADMINISTRATIVE PACKET Item No: M.3. Prepared By File No: ATTACHMENTS: Email from MN Twins Baseball to Jerry Ruegemer 02052020 Ruegemer. Jerry From: Sent: To: Subject: Ortiz, Josh <loshOrtiz@twinsbaseball.com> Wednesday, February 5, 2O2O 8147 PM Ruegemer, Jerry Play Balll MN Youth Clinic Dear Jerry Ruegemer, Thank you for applying to host a 2020 Play Balll Minnesota Youth Baseball Clinic in Chanhassen, MN. lam happy to inform you that City of Chanhassen has been selected as a host for our 2020 schedule. The next step is to confirm your date and time and provide us with final details for your clinic, Please review the details below and then click on the following link to confirm your clinic and provide us with final details - Click to Confirm Your Clinic. lf your clinic location has changed you will be able to update using this link. After you have confirmed your clinic we will provide you with a host guide and promotional materials for you to use to promote the clinic to youth in your area. Please let me know if you have any questions at this time. Thank you for supporting youth baseball in Twins Territoryl Clinlc lnformation Date: Friday July 3,2020 6-9 Year-Olds Time: 9:00 AM 1G13 Year-Olds Time: 10:30 AM Organization Name: City of Chanhassen Clinic Host City: Chanhassen, MN Outdoor Location: Chanhassen High School Baseball Stadium lndoor Location: Chanhassen Recreation Center Best Regards, Josh Ortiz Manager, Community Programs Minnesota Twins Baseball Club Target Field - 1 Twins Way I Minneapolis, Minnesota 55403 P: (612) 6s9-3506 | M: (6s1)485-0617 | F: (612) 5s9-4031 1 lf your date and time does not work for you, please let us know as soon as possible. We used the information you provided in your application and worked to accommodate your requested dates, however we understand that is not possible to match everyone with their #1 date choice. We hope that the date we selected for your clinic will work for your community. L CENTRAL OIVISIONAMPItrN