Agenda and PacketAGENDA
PARK AND RECREATION COMMISSION
TUESDAY, AUGUST 24, 2021, 7:00 P.M.
CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD
A.7:00 P.M. CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
Commissioners may add or delete items at this time.
D.PUBLIC ANNOUNCEMENTS
E.VISITOR PRESENTATIONS
Commission Procedures allow for presentations from the audience at this time. If a motion is
required, the item will be forwarded to the next available agenda to allow for publication and review
prior to consideration.
F.APPROVAL OF MINUTES
1.Approve Park and Recreation Commission Meeting Minutes dated July 27, 2021
G.NEW BUSINESS
1.202122 Ice Skating Rink Recommendations
2.Arboretum/Trunk Highway (TH) 5 Regional Trail Update
H.OLD BUSINESS
I.REPORTS
J.COMMISSION MEMBER COMMITTEE REPORTS
K.COMMISSION MEMBER PRESENTATIONS
L.ADMINISTRATIVE PACKET
M.ADJOURNMENT
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, August 24, 2021
Subject Approve Park and Recreation Commission Meeting Minutes dated July 27, 2021
Section APPROVAL OF MINUTES Item No: F.1.
Prepared By Jean Steckling, Senior Admin. Support
Specialist
File No:
PROPOSED MOTION
The Chanhassen Park and Recreation Commission approves of the minutes from its July 27, 2021 meeting.
Approval requires a simple majority vote of members present
ATTACHMENTS:
Park & Recreation Meeting Minutes dated July 27, 2021
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
MINUTES
JULY 27, 2021
Chairman Tsuchiya called the meeting to order at 7:01 p.m.
MEMBERS PRESENT: Karl Tsuchiya, Matt Kutz, Jim Peck, Heather Markert, Don Vasatka,
and Scott Fischer. Sandy Sweetser was present via Zoom.
MEMBERS ABSENT: Chaehyun Lee,Youth Commissioner
STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation
Coordinator.
PUBLIC PRESENT: None.
APPROVAL OF AGENDA.
Chair Tsuchiya asked to hear about Avienda during Old Business.
Mr. Ruegemer will share an update.
Commissioner Peck moved, Commissioner Kutz seconded to approve the agenda as
presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0.
PUBLIC ANNOUNCEMENTS. None.
VISITOR PRESENTATIONS. None.
APPROVAL OF MINUTES.
APPROVE PARK & RECREATION MINUTES DATED JUNE 22, 2021
Commissioner Kutz moved, Commissioner Markert seconded to approve the Minutes of
the Park and Recreation Commission Meeting dated June 22, 2021 as presented. All voted
in favor and the motion carried unanimously with a vote of 7 to 0.
NEW BUSINESS.
DISCUSS CONCEPT OF PARK AND RECREATION REFERENDUM
Park and Recreation Director Jerry Ruegemer said at the June City Council work session meeting
they had a discussion on a park referendum. It was also mentioned during the strategic plan
presentation by Mayor Ryan and City Manager Hokkanen. He noted they are trying to listen to
elected officials and residents and looking at how they can plan for the future in a responsible
Park and Recreation Commission Minutes – July 27, 2021
2
way. He noted the Lake Ann Feasibility Study completed in 2019 and the Park Recreation
System Plan in 2017, which are the guiding documents leading the City through the area of a
potential referendum. Mr. Ruegemer gave a presentation on screen and noted action is not
needed tonight but rather he is starting the dialogue. The objective of the referendum is the
betterment and enhancement of the park system within Chanhassen. Referendum priorities may
include a Lake Ann Park Expansion (trail network, bridges, boardwalk, nature feature), facility
improvements such as the Rec Center or a new Community Center, an aquatic feature (splash
pad, water playground), or athletic facility improvements (sport courts, ballfield, lighting,
modern bathrooms).
Mr. Ruegemer walked through historical park improvement funding sources which include Park
Dedication Fees: for any new development building permits that come in are assessed a fee
which funds different improvements within the parks. Currently, with the Arboretum Trail
project, the current fund balance is much lower than normal; however, with Avienda coming up
and Erhart Farm, they will collect some additional funding to replenish the fund a bit. The Park
Equipment Fund was started 4-5 years ago with excess funds from the General Fund of $250,000
annually. The Pavement Management Fund dedicates about $70,000 annually to trail/park and
parking improvements. In 2019, there was a community survey and about 8 in 10 residents
strongly or somewhat supported a permanent tax levy of $250,000 annually to fund the repair
and refurbishment of existing City parks equipment, structures, and playgrounds at about
$22/year per household. Other questions included a ballot question that would approve a
property tax increase of approximately $5 per month on a home valued at $430,000 (he believes
it has been brought down to $400,000) for general improvements to a number of community
parks. Again, 78% of people somewhat or strongly supported that which is a good indicator that
there is an appetite for park improvements.
Mr. Ruegemer gave history of referendums within the City of Chanhassen from 1969 until today
and spoke about municipal special election timing. Mr. Ruegemer noted the next steps would be
that the City Council will appoint a task force of typically 12 appointed members who will define
the mission and goals, identify projects based on community desires, and make
recommendations. Later this fall they may bring the item back before the Park and Recreation
Commission to begin the process of moving it forward.
The Commission discussed taking tours of various parks and trail systems and progress within
the city.
Commissioner Markert spoke about water parks and splash pads nearby and noted she takes her
children to other cities and spends money within those communities.
Mr. Kutz replied that is the point of the referendum, to find opportunities to be unique, so they
are not like other communities, and then they can also bring people into Chanhassen.
Park and Recreation Commission Minutes – July 27, 2021
3
Mr. Ruegemer noted they hear about these different opportunities from residents, people desire
it, and they would love to have those types of amenities within the city. He believes it is
important for the business community to bring people in, and it would be a source of pride for
the City.
Commissioner Sweetser asked if in past referendums have there been discussions about projects
and the potential revenue, for example, if there was a new rec center with volleyball courts. Is
that revenue taken into account when a project is being considered? She thinks there could be
some wonderful additions and perhaps there could be some revenue opportunities for the City.
Mr. Ruegemer replied it really depends on what amenities are included within a referendum. If it
was something they could charge admission for that would definitely be looked at. Perhaps if
there are ways to offset the expenditures with revenue collected the City Council would be all for
that.
OLD BUSINESS.
AVIENDA UPDATE
Mr. Ruegemer updated the Commissioners on Avienda, which is a partnership with the owner of
Lifetime Fitness on the corner of Powers Boulevard and Lyman Boulevard. The development
will be mixed-use of retail, hospitality, medical, lifestyle, some housing; somewhat of a
community upon community. He noted there was talk about an Arbor Lakes shopping/retail
destination and since the pandemic hit they have backed off that a bit. The grading process has
started and the developer is in the process of securing tenants for the development.
REPORTS.
2021 4TH OF JULY CELEBRATION EVALUATION
Priya Tandon, Recreation Coordinator, highlighted the 38th annual 4th of July celebration.
Attendance was slightly down from previous years but all things considered they had similar
attendance to previous years. Activities included Family Night, water wars, carnival, business
expo, vaudeville performance, kiddie games and kiddie parade, the Chalk It Up contest,
skateboard competition. Ms. Tandon stated they also had a first aid tent and there were no big
incidents but a few heat-related incidents occurred and were taken care of. They also had a
nursing and baby-changing tent to make it as family-friendly as possible. Taste of Chanhassen
and the Beer Garden were presented by the Rotary Club. There were also bands with live music
and dancing. On July 4th they had a fishing contest, face painting, classic car show, parade,
historic plane flyover, and a 21-minute fireworks display.
Ms. Tandon noted many people and organizations presented the celebration, the Parks and
Recreation Department, the Rotary Club, the Southwest Metro Chamber of Commerce,
Chanhassen Fire, Carver County Sheriff, Carver County Parks, the Parks Maintenance
Department, and many different sponsors, all on very short notice. She noted they are very
appreciative and pleased with how everything came together. They received a lot of positive
feedback and excitement that they were able to have the celebration this year. Looking ahead to
Park and Recreation Commission Minutes – July 27, 2021
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2022, they want to bring back the 2019 event components that they were not able to include in
2021 such as bingo, t-shirt sales, promotional magazine, pony-rides, and other things, as well as
recruiting more local Chanhassen restaurants to participate in the Taste of Chanhassen. Ms.
Tandon noted she attached an expense report which is not fully accurate as there are still
numbers coming in, but it gives a good picture of what the event and budget looks like.
Commissioner Markert suggested having an event map at entrances describing where bathrooms,
ticket sales, etc., are located. She noted it was a great event.
Ms. Tandon also noted they put a short survey up on their Facebook page after the event and
received great constructive feedback. It is nice to see the subtle things that City staff may not
notice but having other people suggest improvements for future years.
Commissioner Sweetser missed draft beer sales.
Mr. Ruegemer noted the Rotary feels it is a lot easier to do cans, and noted seltzer was extremely
popular this year.
Commissioner Fischer heard from some neighbors that getting out of the fireworks was pretty
terrible and took some an hour to get out and get home. He said if there are efficiencies there
they can work on, although one does not have a choice in where to park as they may be directed
to a spot all the way to the back.
Ms. Tandon stated that is something they are looking at to improve for next year.
Commissioner Markert went over to the park development and suggested letting people know of
other popular spots to watch the fireworks.
Mr. Ruegemer noted they usually let people figure it out themselves.
Commissioner Fischer suggested having the baseball lights on for people to get settled and then
turn them off when fireworks begin.
Ms. Tandon noted they can look into that for the next year.
COMMISSION MEMBER COMMITTEE REPORTS. None.
COMMISSION MEMBER PRESENTATIONS.
Commissioner Kutz asked if they can start incorporating the associations into their meetings
again if they are available. He enjoys hearing from baseball, soccer, and other associations. It is
always good to hear their input on the park systems.
Chair Tsuchiya asked if anything has happened with the mountain biking group.
Park and Recreation Commission Minutes – July 27, 2021
5
Mr. Ruegemer noted it is right along the Highway 212 right-of-way in Chaska. It is all built and
dedicated and is pretty active. Chanhassen has not been approached as of now.
ADMINISTRATIVE PRESENTATIONS. None.
ADJOURNMENT.
Commissioner Markert moved, Commissioner Vasatka seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and
Recreation Commission meeting was adjourned at 8:17 p.m.
Submitted by Jerry Ruegemer
Park and Recreation Director
Prepared by Jean Steckling
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, August 24, 2021
Subject 202122 Ice Skating Rink Recommendations
Section NEW BUSINESS Item No: G.1.
Prepared By Mitchell Czech, Recreation Supervisor File No:
PROPOSED MOTION
Staff recommends that the Park and Recreation Commission recommend to the City Council that the following ice
skating rink locations and warming house hours be maintained for the 202122 season.
Approval requires a simple majority vote of members present
SUBJECT
202122 Ice Skating Rink Recommendations
SUMMARY
For the 202122 skating season, it is staff's recommendation to flood 11 ice rinks at six locations and maintain five
warming houses. This is the same number of ice rinks and warming houses as the 201920 and 202021 season.
Locations
Chanhassen Rec Center
1 Pleasure Rink
2 Hockey Rinks
North Lotus
1 Pleasure Rink
1 Hockey Rink
City Center
1 Pleasure Rink
1 Hockey Rink
Bandimere Park
1 Pleasure Rink
1 Hockey Rink
PARK AND RECREATION COMMISSION STAFF REPORTTuesday, August 24, 2021Subject202122 Ice Skating Rink RecommendationsSectionNEW BUSINESS Item No: G.1.Prepared By Mitchell Czech, Recreation Supervisor File No: PROPOSED MOTIONStaff recommends that the Park and Recreation Commission recommend to the City Council that the following iceskating rink locations and warming house hours be maintained for the 202122 season.Approval requires a simple majority vote of members presentSUBJECT202122 Ice Skating Rink RecommendationsSUMMARYFor the 202122 skating season, it is staff's recommendation to flood 11 ice rinks at six locations and maintain fivewarming houses. This is the same number of ice rinks and warming houses as the 201920 and 202021 season.LocationsChanhassen Rec Center1 Pleasure Rink2 Hockey RinksNorth Lotus1 Pleasure Rink1 Hockey RinkCity Center1 Pleasure Rink1 Hockey RinkBandimere Park1 Pleasure Rink
1 Hockey Rink
Roundhouse Park
1 Pleasure Rink
Pioneer Pass Park
1 Pleasure Rink *no warming house
Warming House Hours
Chanhassen Rec Center, North Lotus Park, Bandimere Park, and City Center Park
Weekdays 4 pm – 9 pm
Saturdays 10 am – 9 pm
Sundays 1 pm – 7 pm
No School Days 10 am 9 pm
December 24 10 am 3 pm
December 25 Closed
December 31 10 am 3 pm
January 1 10 am 9 pm
Roundhouse Park (limited hours)
Weekdays Closed
Saturdays 12 pm 6 pm
Sundays 1 pm – 7 pm
No School Days 12 pm 6 pm
December 24 10 am 3 pm
December 25 Closed
December 31 10 am 3 pm
January 1 12 pm 6 pm
BACKGROUND
Participant data was not recorded in 20202021 after program changes due to COVID19.
20192020 Recorded Participants
December January February March TOTAL
City Center 338 596 173 0 1,107
Rec Center 950 2,143 689 0 3,782
North Lotus 280 636 326 0 1,242
Roundhouse 97 102 35 0 234
Bandimere 376 638 201 0 1,215
Total Usage 2,041 4,115 1,424 0 7,580
20192020
A total of 24 rink attendants were hired on a parttime/seasonal basis to staff the warming houses. Rink attendant
wages totaled $19,719.69 with a total of 1,709.5 hours worked.
Expenses:Amount:
Temporary and Seasonal Wages: $ 19,719.69
Warming House Rentals: $ 6,060.88
Rink Maintenance: $ 18,000.72
TOTAL $ 43,781.29
PARK AND RECREATION COMMISSION STAFF REPORTTuesday, August 24, 2021Subject202122 Ice Skating Rink RecommendationsSectionNEW BUSINESS Item No: G.1.Prepared By Mitchell Czech, Recreation Supervisor File No: PROPOSED MOTIONStaff recommends that the Park and Recreation Commission recommend to the City Council that the following iceskating rink locations and warming house hours be maintained for the 202122 season.Approval requires a simple majority vote of members presentSUBJECT202122 Ice Skating Rink RecommendationsSUMMARYFor the 202122 skating season, it is staff's recommendation to flood 11 ice rinks at six locations and maintain fivewarming houses. This is the same number of ice rinks and warming houses as the 201920 and 202021 season.LocationsChanhassen Rec Center1 Pleasure Rink2 Hockey RinksNorth Lotus1 Pleasure Rink1 Hockey RinkCity Center1 Pleasure Rink1 Hockey RinkBandimere Park1 Pleasure Rink1 Hockey RinkRoundhouse Park1 Pleasure RinkPioneer Pass Park1 Pleasure Rink *no warming houseWarming House HoursChanhassen Rec Center, North Lotus Park, Bandimere Park, and City Center ParkWeekdays4 pm – 9 pm Saturdays 10 am – 9 pm Sundays 1 pm – 7 pm No School Days 10 am 9 pm December 24 10 am 3 pm December 25 ClosedDecember 31 10 am 3 pm January 1 10 am 9 pm Roundhouse Park (limited hours)Weekdays Closed Saturdays 12 pm 6 pmSundays1 pm – 7 pm No School Days 12 pm 6 pm December 24 10 am 3 pm December 25 ClosedDecember 31 10 am 3 pm January 1 12 pm 6 pm BACKGROUNDParticipant data was not recorded in 20202021 after program changes due to COVID19.20192020 Recorded ParticipantsDecemberJanuaryFebruaryMarch TOTALCity Center 338 596 173 0 1,107Rec Center 950 2,143 689 0 3,782North Lotus 280 636 326 0 1,242Roundhouse97102350234Bandimere37663820101,215Total Usage 2,041 4,115 1,424 0 7,58020192020A total of 24 rink attendants were hired on a parttime/seasonal basis to staff the warming houses. Rink attendantwages totaled $19,719.69 with a total of 1,709.5 hours worked.Expenses:Amount:Temporary and Seasonal Wages: $ 19,719.69Warming House Rentals: $ 6,060.88 Rink Maintenance: $ 18,000.72
TOTAL $ 43,781.29
20202021
A total of 13 rink attendants were hired on a parttime/seasonal basis to turn on/off lights at our rink locations. Rink
attendant wages totaled $1,135.03 with a total of 98.45 hours worked.
Expenses:Amount:
Temporary and Seasonal Wages: $ 1,305.03
Warming House Rentals: $ 0.00
Rink Maintenance: $ 9,335.20
TOTAL $ 10,470.23
ATTACHMENTS:
Rink Usage for Past 5 Years
Ice Rink Use Totals & Expenses
2020/2021
OPEN: Jan. 11, 2021 CLOSED: Mar. 1, 2021 DAYS OPEN: 45
Expenses
2019/2020
OPEN: Dec. 17, 2019 CLOSED: February 22, 2020 DAYS OPEN: 62
Expenses
2018/2019
OPEN: Dec. 14, 2018 CLOSED: March 9, 2019 DAYS OPEN: 67
Expenses
December January February March TOTAL
City Center - No data No data No data No data
Rec Center - No data No data No data No data
N. Lotus - No data No data No data No data
Roundhouse - No data No data No data No data
Total Usage - No data No data No data No data
Seasonal Wages $1,135.03
Warming Houses $0.00
Rink Maintenance $9,335.20
TOTAL $10,470.23
December January February March TOTAL
City Center 338 596 173 0 1,107
Rec Center 950 2,143 689 0 3,782
N. Lotus 280 636 326 0 1,242
Roundhouse 97 102 35 0 234
Bandimere 376 638 201 0 1,215
Total Usage 2,041 4,115 1,424 0 7,580
Seasonal Wages $19,719.69
Warming Houses $6,060.88
Rink Maintenance $18,000.72
TOTAL $43,781.29
December January February March TOTAL
City Center 143 403 257 38 841
Rec Center 439 849 430 117 1,835
N. Lotus 156 526 236 59 977
Roundhouse 36 22 12 3 73
Bandimere 255 446 230 25 956
Total Usage 1,029 1,800 1,165 242 4,682
Seasonal Wages $19,203.50
Warming Houses $8,557.78
Rink Maintenance $18,087.50
TOTAL $45,848.78
2017/2018
OPEN: Dec. 22, 2017 CLOSED: March 1, 2018 DAYS OPEN: 61
Expenses
2016/2017
OPEN: Dec. 20, 2016 CLOSED: Feb. 12,2017 DAYS OPEN: 47
Expenses
December January February March TOTAL
City Center 365 487 216 1,068
Rec Center 438 1,411 714 2,563
N. Lotus 208 549 238 2 997
Roundhouse 52 52 41 145
Bandimere 312 644 199 1,155
Total Usage 1,375 2,499 1,408 2 5,928
Seasonal Wages $17,904.88
Warming Houses $6,019.45
Rink Maintenance $19,118.00
TOTAL $43,042.33
December January February March TOTAL
City Center 430 551 288 - 1,269
Rec Center 911 1,392 390 - 2,693
N. Lotus 450 707 207 - 1,364
Roundhouse 107 132 7 - 246
Bandimere 0 405 227 - 632
Total Usage 1,898 2,782 1,119 0 6,204
Seasonal Wages $11,624.50
Warming Houses $5,358.00
Rink Maintenance $13,449.58
TOTAL $30,432.08
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, August 24, 2021
Subject Arboretum/Trunk Highway (TH) 5 Regional Trail Update
Section NEW BUSINESS Item No: G.2.
Prepared By Jerry Ruegemer, Park and Recreation
Director
File No:
SUBJECT
Arboretum/Trunk Highway (TH) 5 Regional Trail Update
SUMMARY
In February of 2018, the Chanhassen City Council passed and adopted a resolution supporting the TH 5 Regional
Trail Master Plan and acknowledged that Carver County is an implementing regional park and trail agency of the
Metropolitan Council.
In October of 2018, the Chanhassen City Council approved a Memorandum of Understanding between
Carver County and the City of Chanhassen for construction of a TH 5 Regional Recreational Trail and Underpass.
In June of 2019, the Chanhassen City Council executed a Joint Powers Agreement with Carver County for the design,
construction, maintenance and operations of a TH 5 Regional Trail and Underpass.
In June of 2020, the Chanhassen City Council authorized the increase in budgeted expenditures for the City's share of
the TH 5 Regional Trail and Underpass from $1,200,000 to $1,681,549.
BACKGROUND
Carver County completed the Trunk Highway Regional Trail “Draft” Master Plan for the Lake Minnetonka LRT
Regional Trail to the Hennepin County line at Dell Road. When complete, the TH 5 Regional Trail will extend 8.9 miles
from the Carver County/Hennepin County line in Chanhassen and west to the Lake Minnetonka LRT Regional Trail in
Victoria. The trail will provide an offroad alternative for people to travel east and west for commuting or recreation,
with connections to downtown Chanhassen, the Minnesota Landscape Arboretum, and the Lake Minnetonka
Regional Trail.
Staff will provide a PowerPoint update outlining the final stages of this project.
PARK AND RECREATION COMMISSION STAFF REPORTTuesday, August 24, 2021SubjectArboretum/Trunk Highway (TH) 5 Regional Trail UpdateSectionNEW BUSINESS Item No: G.2.Prepared By Jerry Ruegemer, Park and RecreationDirector File No: SUBJECTArboretum/Trunk Highway (TH) 5 Regional Trail UpdateSUMMARYIn February of 2018, the Chanhassen City Council passed and adopted a resolution supporting the TH 5 RegionalTrail Master Plan and acknowledged that Carver County is an implementing regional park and trail agency of theMetropolitan Council.In October of 2018, the Chanhassen City Council approved a Memorandum of Understanding betweenCarver County and the City of Chanhassen for construction of a TH 5 Regional Recreational Trail and Underpass.In June of 2019, the Chanhassen City Council executed a Joint Powers Agreement with Carver County for the design,construction, maintenance and operations of a TH 5 Regional Trail and Underpass.In June of 2020, the Chanhassen City Council authorized the increase in budgeted expenditures for the City's share ofthe TH 5 Regional Trail and Underpass from $1,200,000 to $1,681,549.BACKGROUNDCarver County completed the Trunk Highway Regional Trail “Draft” Master Plan for the Lake Minnetonka LRTRegional Trail to the Hennepin County line at Dell Road. When complete, the TH 5 Regional Trail will extend 8.9 milesfrom the Carver County/Hennepin County line in Chanhassen and west to the Lake Minnetonka LRT Regional Trail inVictoria. The trail will provide an offroad alternative for people to travel east and west for commuting or recreation,with connections to downtown Chanhassen, the Minnesota Landscape Arboretum, and the Lake MinnetonkaRegional Trail.
Staff will provide a PowerPoint update outlining the final stages of this project.
ATTACHMENTS:
Resolution of Support
Memorandum of Understanding
Joint Powers Agreement
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