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2021 09 13 Agenda and Packet A.5:30 P.M. - WORK SESSION Note: Work sessions are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. A.1 American Rescue Plan Act Discussion A.2 Roundtable A.3 Future Work Session Schedule B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS C.1 Proclamation - Chanhassen Red Birds - 2021 State Amateur Baseball Class "B" Champions D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. D.1 Approve City Council Minutes dated August 23, 2021 D.2 Receive Planning Commission Minutes dated August 17, 2021 D.3 Receive Park and Recreation Commission Minutes dated July 27, 2021 D.4 Receive Senior Commission Minutes dated July 16, 2021 D.5 Receive Environmental Commission Minutes dated July 14, 2021 AGENDA CHANHASSEN CITY COUNCIL MONDAY, SEPTEMBER 13, 2021 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 D.6 Approve Claims Paid 09-13-2021 D.7 Approve Amendment to Tree Preservation Easement in the Bluffs at Lake Lucy Addition D.8 Approve Fireworks Display at St. Hubert Catholic Community, September 25, 2021 D.9 Resolution 2021-XX: Approve No Parking on Takoma Trail D.10 Resolution 2021-XX: Appoint Deputy City Clerk E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda). F.PUBLIC HEARINGS G.GENERAL BUSINESS G.1 Resolution 2021-XX: Approve Contract with Granicus for City Website Redesign and Services H.COUNCIL PRESENTATIONS I.ADMINISTRATIVE PRESENTATIONS J.CORRESPONDENCE DISCUSSION J.1 2021 Building Permit Activity August Year To Date K.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a 2 spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan's, 530 Pond Promenade in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 City Council Item September 13, 2021 Item American Rescue Plan Act Discussion File No.Item No: A.1 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Kelly Strey, Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION None Motion Type N/A Strategic Priority Financial Sustainability SUMMARY BACKGROUND The City of Chanhassen has been allocated $2,792,405.38 in federal grant aid through the American Rescue Plan Act (ARPA) of 2021. Half of the funds ($1,396,202.69 ) were delivered in August 2021 and half will be delivered in 2022. The City has until the end of 2024 to complete the spending of the ARPA funds. There are seven broad federal government priorities for which the funds can be used: 1. Supporting the public health response 4 2. Addressing the negative economic impacts caused by the public health emergency 3. Serving the hardest-hit communities and families 4. Replacing lost public sector revenue. As result of the timing of the implementation of the franchise fee, the City of Chanhassen did not experience qualifying lost revenue in 2020. The implementation of the franchise fee was unrelated to the pandemic and along with other financial planning moves has resulted in a fully funded street reconstruction program. While the city filed comments seeking modification to the rules, it is unlikely that relief on this item will be granted. 5. Providing premium pay for essential workers 6. Investing in water and sewer infrastructure 7. Investing in broadband infrastructure There are two broad categories that are ineligible uses of the ARPA funds: 1. Direct or indirect tax reductions, rebates, credits 2. Deposits into pension funds There is specific guidance on spending questions available from the US Department of Treasury. This guidance is dynamic. City staff track the guidance to make sure that our ARPA spending plans are compliant with the ARPA. DISCUSSION The attached overview of the American Rescue Plan from the US Department of Treasury can guide conversation with the City Council and staff about potential uses of the ARPA funds for Chanhassen. The FAQs are attached as a more detailed resource, but the City Council is not expected to familiarize themselves with the entirety of the FAQs. BUDGET RECOMMENDATION ATTACHMENTS UST Quick Reference Guide July 2021 ARPA FAQ ARPA Conversation Guide September 2021 5 The Coronavirus State and Local Fiscal Recovery Funds provide a substantial infusion of resources to help turn the tide on the pandemic, address its economic fallout, and lay the foundation for a strong and equitable recovery. The American Rescue Plan will deliver $350 billion for state, local, territorial, and Tribal governments to respond to the COVID-19 emergency and bring back jobs. Eligible Jurisdictions & Allocations Direct Recipients •States and District of Columbia ($195.3 billion) •Counties ($65.1 billion) •Metropolitan cities ($45.6 billion) •Tribal governments ($20.0 billion) •Territories ($4.5 billion) Indirect Recipients •Non-entitlement units ($19.5 billion) Funding Objectives •Support urgent COVID-19 response efforts to continue to decrease spread of the virus and bring the pandemic under control •Replace lost public sector revenue to strengthen support for vital public services and help retain jobs •Support immediate economic stabilization for households and businesses •Address systemic public health and economic challenges that have contributed to the inequal impact of the pandemic Address Negative Economic Impacts Respond to economic harms to workers, families, small businesses, impacted industries, and the public sector Premium Pay for Essential Workers Offer additional support to those who have and will bear the greatest health risks because of their service in critical infrastructure sectors Replace Public Sector Revenue Loss Use funds to provide government services to the extent of the reduction in revenue experienced due to the pandemic Support Public Health Response Fund COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff Broadband Infrastructure Make necessary investments to provide unserved or underserved locations with new or expanded broadband access Water and Sewer Infrastructure Make necessary investments to improve access to clean drinking water and invest in wastewater and stormwater infrastructure 6 Example Uses of Funds 7 AS OF JULY 19, 2021 1 Coronavirus State and Local Fiscal Recovery Funds Frequently Asked Questions AS OF JULY 19, 2021 This document contains answers to frequently asked questions regarding the Coronavirus State and Local Fiscal Recovery Funds (CSFRF / CLFRF, or Fiscal Recovery Funds). Treasury will be updating this document periodically in response to questions received from stakeholders. Recipients and stakeholders should consult the Interim Final Rule for additional information. • For overall information about the program, including information on requesting funding, please see https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local- and-tribal-governments • For general questions about CSFRF / CLFRF, please email SLFRP@treasury.gov • Treasury is seeking comment on all aspects of the Interim Final Rule. Stakeholders are encouraged to submit comments electronically through the Federal eRulemaking Portal (https://www.regulations.gov/document/TREAS-DO-2021-0008-0002) on or before July 16, 2021. Please be advised that comments received will be part of the public record and subject to public disclosure. Do not disclose any information in your comment or supporting materials that you consider confidential or inappropriate for public disclosure. Questions added 5/27/21: 1.5, 1.6, 2.13, 2.14, 2.15, 3.9, 4.5, 4.6, 10.3, 10.4 (noted with “[5/27]”) Questions added 6/8/21: 2.16, 3.10, 3.11, 3.12, 4.7, 6.7, 8.2, 9.4, 9.5, 10.5 (noted with “[6/8]”) Questions added 6/17/21: 6.8, 6.9, 6.10, 6.11 (noted with “[6/17]”) Questions added 6/23/21: 1.7, 2.17, 2.18, 2.19, 2.20, 3.1 (appendix), 3.13, 4.8, 6.12 (noted with “[6/23]”) Question added 6/24/21: 2.21 (noted with “[6/24]”) Questions added 7/14/21: 1.8, 3.14, 3.15, 4.9, 4.10, 4.11, 4.12, 6.13, 6.14, 6.15, 6.16, 6.17, 10.3 updated (noted with “[7/14]”) Answers to frequently asked questions on distribution of funds to non-entitlement units of local government (NEUs) can be found in this FAQ supplement, which is regularly updated. 1. Eligibility and Allocations 1.1. Which governments are eligible for funds? 8 AS OF JULY 19, 2021 2 The following governments are eligible: • States and the District of Columbia • Territories • Tribal governments • Counties • Metropolitan cities • Non-entitlement units, or smaller local governments 1.2. Which governments receive funds directly from Treasury? Treasury will distribute funds directly to each eligible state, territory, metropolitan city, county, or Tribal government. Smaller local governments that are classified as non- entitlement units will receive funds through their applicable state government. 1.3. Are special-purpose units of government eligible to receive funds? Special-purpose units of local government will not receive funding allocations; however, a state, territory, local, or Tribal government may transfer funds to a special-purpose unit of government. Special-purpose districts perform specific functions in the community, such as fire, water, sewer or mosquito abatement districts. 1.4. How are funds being allocated to Tribal governments, and how will Tribal governments find out their allocation amounts?1 $20 billion of Fiscal Recovery Funds was reserved for Tribal governments. The American Rescue Plan Act specifies that $1 billion will be allocated evenly to all eligible Tribal governments. The remaining $19 billion will be distributed using an allocation methodology based on enrollment and employment. There will be two payments to Tribal governments. Each Tribal government’s first payment will include (i) an amount in respect of the $1 billion allocation that is to be divided equally among eligible Tribal governments and (ii) each Tribal government’s pro rata share of the Enrollment Allocation. Tribal governments will be notified of their allocation amount and delivery of payment 4-5 days after completing request for funds in the Treasury Submission Portal. The deadline to make the initial request for funds is June 21, 2021. The second payment will include a Tribal government’s pro rata share of the Employment Allocation. There is a $1,000,000 minimum employment allocation for Tribal governments. In late-June, Tribal governments will receive an email notification to re-enter the Treasury Submission Portal to confirm or amend their 2019 employment numbers that were submitted to the Department of the Treasury for the CARES Act’s Coronavirus Relief Fund. To receive an Employment Allocation, including the minimum employment allocation, Tribal governments must confirm employment numbers by July 1 The answer to this question was updated on July 19, 2021. 9 AS OF JULY 19, 2021 3 23, 2021. Treasury will calculate employment allocations for those Tribal governments that confirmed or submitted amended employment numbers by the deadline. In August, Treasury will communicate to Tribal governments the amount of their portion of the Employment Allocation and the anticipated date for the second payment. 1.5. My county is a unit of general local government with population under 50,000. Will my county receive funds directly from Treasury? [5/27] Yes. All counties that are units of general local government will receive funds directly from Treasury and should apply via the online portal. The list of county allocations is available here. 1.6. My local government expected to be classified as a non-entitlement unit. Instead, it was classified as a metropolitan city. Why? [5/27] The American Rescue Plan Act defines, for purposes of the Coronavirus Local Fiscal Recovery Fund (CLFRF), metropolitan cities to include those that are currently metropolitan cities under the Community Development Block Grant (CDBG) program but also those cities that relinquish or defer their status as a metropolitan city for purposes of the CDBG program. This would include, by way of example, cities that are principal cities of their metropolitan statistical area, even if their population is less than 50,000. In other words, a city that is eligible to be a metropolitan city under the CDBG program is eligible as a metropolitan city under the CLFRF, regardless of how that city has elected to participate in the CDBG program. Unofficial allocation estimates produced by other organizations may have classified certain local governments as non-entitlement units of local government. However, based on the statutory definitions, some of these local governments should have been classified as metropolitan cities. 1.7. In order to receive and use Fiscal Recovery Funds, must a recipient government maintain a declaration of emergency relating to COVID-19? [6/23] No. Neither the statute establishing the CSFRF/CLFRF nor the Interim Final Rule requires recipients to maintain a local declaration of emergency relating to COVID-19. 1.8. Can non-profit or private organizations receive funds? If so, how? [7/14] Yes. Under section 602(c)(3) of the Social Security Act, a State, territory, or Tribal government may transfer funds to a “private nonprofit organization . . . , a Tribal organization . . . , a public benefit corporation involved in the transportation of passengers or cargo, or a special-purpose unit of State or local government.” Similarly, section 603(c)(3) authorizes a local government to transfer funds to the same entities (other than Tribal organizations). The Interim Final Rule clarifies that the lists of transferees in sections 602(c)(3) and 603(c)(3) are not exclusive, and recipients may transfer funds to constituent units of government or private entities beyond those 10 AS OF JULY 19, 2021 4 specified in the statute. A transferee receiving a transfer from a recipient under sections 602(c)(3) and 603(c)(3) will be considered to be a subrecipient and will be expected to comply with all subrecipient reporting requirements. The ARPA does not authorize Treasury to provide CSFRF/CLFRF funds directly to non- profit or private organizations. Thus, non-profit or private organizations should seek funds from CSFRF/CLFRF recipient(s) in their jurisdiction (e.g., a State, local, territorial, or Tribal government). 2. Eligible Uses – Responding to the Public Health Emergency / Negative Economic Impacts 2.1. What types of COVID-19 response, mitigation, and prevention activities are eligible? A broad range of services are needed to contain COVID-19 and are eligible uses, including vaccination programs; medical care; testing; contact tracing; support for isolation or quarantine; supports for vulnerable populations to access medical or public health services; public health surveillance (e.g., monitoring case trends, genomic sequencing for variants); enforcement of public health orders; public communication efforts; enhancement to health care capacity, including through alternative care facilities; purchases of personal protective equipment; support for prevention, mitigation, or other services in congregate living facilities (e.g., nursing homes, incarceration settings, homeless shelters, group living facilities) and other key settings like schools; ventilation improvements in congregate settings, health care settings, or other key locations; enhancement of public health data systems; and other public health responses. Capital investments in public facilities to meet pandemic operational needs are also eligible, such as physical plant improvements to public hospitals and health clinics or adaptations to public buildings to implement COVID-19 mitigation tactics. 2.2. If a use of funds was allowable under the Coronavirus Relief Fund (CRF) to respond to the public health emergency, may recipients presume it is also allowable under CSFRF/CLFRF? Generally, funding uses eligible under CRF as a response to the direct public health impacts of COVID-19 will continue to be eligible under CSFRF/CLFRF, with the following two exceptions: (1) the standard for eligibility of public health and safety payrolls has been updated; and (2) expenses related to the issuance of tax-anticipation notes are not an eligible funding use. 2.3. If a use of funds is not explicitly permitted in the Interim Final Rule as a response to the public health emergency and its negative economic impacts, does that mean it is prohibited? 11 AS OF JULY 19, 2021 5 The Interim Final Rule contains a non-exclusive list of programs or services that may be funded as responding to COVID-19 or the negative economic impacts of the COVID-19 public health emergency, along with considerations for evaluating other potential uses of Fiscal Recovery Funds not explicitly listed. The Interim Final Rule also provides flexibility for recipients to use Fiscal Recovery Funds for programs or services that are not identified on these non-exclusive lists but which meet the objectives of section 602(c)(1)(A) or 603(c)(1)(A) by responding to the COVID-19 public health emergency with respect to COVID-19 or its negative economic impacts. 2.4. May recipients use funds to respond to the public health emergency and its negative economic impacts by replenishing state unemployment funds? Consistent with the approach taken in the CRF, recipients may make deposits into the state account of the Unemployment Trust Fund up to the level needed to restore the pre- pandemic balances of such account as of January 27, 2020, or to pay back advances received for the payment of benefits between January 27, 2020 and the date when the Interim Final Rule is published in the Federal Register. 2.5. What types of services are eligible as responses to the negative economic impacts of the pandemic? Eligible uses in this category include assistance to households; small businesses and non- profits; and aid to impacted industries. Assistance to households includes, but is not limited to: food assistance; rent, mortgage, or utility assistance; counseling and legal aid to prevent eviction or homelessness; cash assistance; emergency assistance for burials, home repairs, weatherization, or other needs; internet access or digital literacy assistance; or job training to address negative economic or public health impacts experienced due to a worker’s occupation or level of training. Assistance to small business and non-profits includes, but is not limited to: • loans or grants to mitigate financial hardship such as declines in revenues or impacts of periods of business closure, for example by supporting payroll and benefits costs, costs to retain employees, mortgage, rent, or utilities costs, and other operating costs; • Loans, grants, or in-kind assistance to implement COVID-19 prevention or mitigation tactics, such as physical plant changes to enable social distancing, enhanced cleaning efforts, barriers or partitions, or COVID-19 vaccination, testing, or contact tracing programs; and • Technical assistance, counseling, or other services to assist with business planning needs 2.6. May recipients use funds to respond to the public health emergency and its negative economic impacts by providing direct cash transfers to households? 12 AS OF JULY 19, 2021 6 Yes, provided the recipient considers whether, and the extent to which, the household has experienced a negative economic impact from the pandemic. Additionally, cash transfers must be reasonably proportional to the negative economic impact they are intended to address. Cash transfers grossly in excess of the amount needed to address the negative economic impact identified by the recipient would not be considered to be a response to the COVID-19 public health emergency or its negative impacts. In particular, when considering appropriate size of permissible cash transfers made in response to the COVID-19 public health emergency, state, local, territorial, and Tribal governments may consider and take guidance from the per person amounts previously provided by the federal government in response to the COVID crisis. 2.7. May funds be used to reimburse recipients for costs incurred by state and local governments in responding to the public health emergency and its negative economic impacts prior to passage of the American Rescue Plan? Use of Fiscal Recovery Funds is generally forward looking. The Interim Final Rule permits funds to be used to cover costs incurred beginning on March 3, 2021. 2.8. May recipients use funds for general economic development or workforce development? Generally, not. Recipients must demonstrate that funding uses directly address a negative economic impact of the COVID-19 public health emergency, including funds used for economic or workforce development. For example, job training for unemployed workers may be used to address negative economic impacts of the public health emergency and be eligible. 2.9. How can recipients use funds to assist the travel, tourism, and hospitality industries? Aid provided to tourism, travel, and hospitality industries should respond to the negative economic impacts of the pandemic. For example, a recipient may provide aid to support safe reopening of businesses in the tourism, travel and hospitality industries and to districts that were closed during the COVID-19 public health emergency, as well as aid a planned expansion or upgrade of tourism, travel and hospitality facilities delayed due to the pandemic. Tribal development districts are considered the commercial centers for tribal hospitality, gaming, tourism and entertainment industries. 2.10. May recipients use funds to assist impacted industries other than travel, tourism, and hospitality? Yes, provided that recipients consider the extent of the impact in such industries as compared to tourism, travel, and hospitality, the industries enumerated in the statute. For example, nationwide the leisure and hospitality industry has experienced an 13 AS OF JULY 19, 2021 7 approximately 17 percent decline in employment and 24 percent decline in revenue, on net, due to the COVID-19 public health emergency. Recipients should also consider whether impacts were due to the COVID-19 pandemic, as opposed to longer-term economic or industrial trends unrelated to the pandemic. Recipients should maintain records to support their assessment of how businesses or business districts receiving assistance were affected by the negative economic impacts of the pandemic and how the aid provided responds to these impacts. 2.11. How does the Interim Final Rule help address the disparate impact of COVID-19 on certain populations and geographies? In recognition of the disproportionate impacts of the COVID-19 virus on health and economic outcomes in low-income and Native American communities, the Interim Final Rule identifies a broader range of services and programs that are considered to be in response to the public health emergency when provided in these communities. Specifically, Treasury will presume that certain types of services are eligible uses when provided in a Qualified Census Tract (QCT), to families living in QCTs, or when these services are provided by Tribal governments. Recipients may also provide these services to other populations, households, or geographic areas disproportionately impacted by the pandemic. In identifying these disproportionately-impacted communities, recipients should be able to support their determination for how the pandemic disproportionately impacted the populations, households, or geographic areas to be served. Eligible services include: • Addressing health disparities and the social determinants of health, including: community health workers, public benefits navigators, remediation of lead paint or other lead hazards, and community violence intervention programs; • Building stronger neighborhoods and communities, including: supportive housing and other services for individuals experiencing homelessness, development of affordable housing, and housing vouchers and assistance relocating to neighborhoods with higher levels of economic opportunity; • Addressing educational disparities exacerbated by COVID-19, including: early learning services, increasing resources for high-poverty school districts, educational services like tutoring or afterschool programs, and supports for students’ social, emotional, and mental health needs; and • Promoting healthy childhood environments, including: child care, home visiting programs for families with young children, and enhanced services for child welfare-involved families and foster youth. 14 AS OF JULY 19, 2021 8 2.12. May recipients use funds to pay for vaccine incentive programs (e.g., cash or in-kind transfers, lottery programs, or other incentives for individuals who get vaccinated)? Yes. Under the Interim Final Rule, recipients may use Coronavirus State and Local Fiscal Recovery Funds to respond to the COVID-19 public health emergency, including expenses related to COVID-19 vaccination programs. See 31 CFR 35.6(b)(1)(i). Programs that provide incentives reasonably expected to increase the number of people who choose to get vaccinated, or that motivate people to get vaccinated sooner than they otherwise would have, are an allowable use of funds so long as such costs are reasonably proportional to the expected public health benefit. 2.13. May recipients use funds to pay “back to work incentives” (e.g., cash payments for newly employed workers after a certain period of time on the job)? [5/27] Yes. Under the Interim Final Rule, recipients may use Coronavirus State and Local Fiscal Recovery Funds to provide assistance to unemployed workers. See 31 CFR 35.6(b)(4). This assistance can include job training or other efforts to accelerate rehiring and thus reduce unemployment, such as childcare assistance, assistance with transportation to and from a jobsite or interview, and incentives for newly employed workers. 2.14. The Coronavirus Relief Fund (CRF) included as an eligible use: "Payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency." What has changed in CSFRF/CLFRF, and what type of documentation is required under CSFRF/CLFRF? [5/27] Many of the expenses authorized under the Coronavirus Relief Fund are also eligible uses under the CSFRF/CLFRF. However, in the case of payroll expenses for public safety, public health, health care, human services, and similar employees (hereafter, public health and safety staff), the CSFRF/CLFRF does differ from the CRF. This change reflects the differences between the ARPA and CARES Act and recognizes that the response to the COVID-19 public health emergency has changed and will continue to change over time. In particular, funds may be used for payroll and covered benefits expenses for public safety, public health, health care, human services, and similar employees, including first responders, to the extent that the employee’s time that is dedicated to responding to the COVID-19 public health emergency. For administrative convenience, the recipient may consider a public health and safety employee to be entirely devoted to mitigating or responding to the COVID-19 public health emergency, and therefore fully covered, if the employee, or his or her operating unit or division, is primarily dedicated (e.g., more than half of the employee’s time is dedicated) to responding to the COVID-19 public health emergency. Recipients may use presumptions for assessing whether an employee, division, or operating unit is primarily dedicated to COVID-19 response. The recipient should 15 AS OF JULY 19, 2021 9 maintain records to support its assessment, such as payroll records, attestations from supervisors or staff, or regular work product or correspondence demonstrating work on the COVID-19 response. Recipients need not routinely track staff hours. Recipients should periodically reassess their determinations. 2.15. What staff are included in “public safety, public health, health care, human services, and similar employees”? Would this include, for example, 911 operators, morgue staff, medical examiner staff, or EMS staff? [5/27] As discussed in the Interim Final Rule, funds may be used for payroll and covered benefits expenses for public safety, public health, health care, human services, and similar employees, for the portion of the employee’s time that is dedicated to responding to the COVID-19 public health emergency. Public safety employees would include police officers (including state police officers), sheriffs and deputy sheriffs, firefighters, emergency medical responders, correctional and detention officers, and those who directly support such employees such as dispatchers and supervisory personnel. Public health employees would include employees involved in providing medical and other health services to patients and supervisory personnel, including medical staff assigned to schools, prisons, and other such institutions, and other support services essential for patient care (e.g., laboratory technicians, medical examiner or morgue staff) as well as employees of public health departments directly engaged in matters related to public health and related supervisory personnel. Human services staff include employees providing or administering social services; public benefits; child welfare services; and child, elder, or family care, as well as others. 2.16. May recipients use funds to establish a public jobs program? [6/8] Yes. The Interim Final Rule permits a broad range of services to unemployed or underemployed workers and other individuals that suffered negative economic impacts from the pandemic. That can include public jobs programs, subsidized employment, combined education and on-the-job training programs, or job training to accelerate rehiring or address negative economic or public health impacts experienced due to a worker’s occupation or level of training. The broad range of permitted services can also include other employment supports, such as childcare assistance or assistance with transportation to and from a jobsite or interview. The Interim Final Rule includes as an eligible use re-hiring public sector staff up to the government’s level of pre-pandemic employment. “Public sector staff” would not include individuals participating in a job training or subsidized employment program administered by the recipient. 2.17. The Interim Final Rule states that “assistance or aid to individuals or businesses that did not experience a negative economic impact from the public health emergency would not be an eligible use under this category.” Are recipients 16 AS OF JULY 19, 2021 10 required to demonstrate that each individual or business experienced a negative economic impact for that individual or business to receive assistance? [6/23] Not necessarily. The Interim Final Rule allows recipients to demonstrate a negative economic impact on a population or group and to provide assistance to households or businesses that fall within that population or group. In such cases, the recipient need only demonstrate that the household or business is within the population or group that experienced a negative economic impact. For assistance to households, the Interim Final Rule states, “In assessing whether a household or population experienced economic harm as a result of the pandemic, a recipient may presume that a household or population that experienced unemployment or increased food or housing insecurity or is low- or moderate-income experienced negative economic impacts resulting from the pandemic.” This would allow, for example, an internet access assistance program for all low- or moderate-income households, but would not require the recipient to demonstrate or document that each individual low- or - moderate income household experienced a negative economic impact from the COVID- 19 public health emergency apart from being low- or -moderate income. For assistance to small businesses, the Interim Final Rule states that assistance may be provided to small businesses, including loans, grants, in-kind assistance, technical assistance or other services, to respond to the negative economic impacts of the COVID- 19 public health emergency. In providing assistance to small businesses, recipients must design a program that responds to the negative economic impacts of the COVID-19 public health emergency, including by identifying how the program addresses the identified need or impact faced by small businesses. This can include assistance to adopt safer operating procedures, weather periods of closure, or mitigate financial hardship resulting from the COVID-19 public health emergency. As part of program design and to ensure that the program responds to the identified need, recipients may consider additional criteria to target assistance to businesses in need, including to small businesses. Assistance may be targeted to businesses facing financial insecurity, with substantial declines in gross receipts (e.g., comparable to measures used to assess eligibility for the Paycheck Protection Program), or facing other economic harm due to the pandemic, as well as businesses with less capacity to weather financial hardship, such as the smallest businesses, those with less access to credit, or those serving disadvantaged communities. For example, a recipient could find based on local data or research that the smallest businesses faced sharply increased risk of bankruptcy and develop a program to respond; such a program would only need to document a population or group-level negative economic impact, and eligibility criteria to limit access to the program to that population or group (in this case, the smallest businesses). In addition, recognizing the disproportionate impact of the pandemic on disadvantaged communities, the Interim Final Rule also identifies a set of services that are presumptively eligible when provided in a Qualified Census Tract (QCT); to families and individuals living in QCTs; to other populations, households, or geographic areas 17 AS OF JULY 19, 2021 11 identified by the recipient as disproportionately impacted by the pandemic; or when these services are provided by Tribal governments. For more information on the set of presumptively eligible services, see the Interim Final Rule section on Building Stronger Communities through Investments in Housing and Neighborhoods and FAQ 2.11. 2.18. Would investments in improving outdoor spaces (e.g. parks) be an eligible use of funds as a response to the public health emergency and/or its negative economic impacts? [6/23] There are multiple ways that investments in improving outdoor spaces could qualify as eligible uses; several are highlighted below, though there may be other ways that a specific investment in outdoor spaces would meet eligible use criteria. First, in recognition of the disproportionate negative economic impacts on certain communities and populations, the Interim Final Rule identifies certain types of services that are eligible uses when provided in a Qualified Census Tract (QCT), to families and individuals living in QCTs, or when these services are provided by Tribal governments. Recipients may also provide these services to other populations, households, or geographic areas disproportionately impacted by the pandemic. These programs and services include services designed to build stronger neighborhoods and communities and to address health disparities and the social determinants of health. The Interim Final Rule provides a non-exhaustive list of eligible services to respond to the needs of communities disproportionately impacted by the pandemic, and recipients may identify other uses of funds that do so, consistent with the Rule’s framework. For example, investments in parks, public plazas, and other public outdoor recreation spaces may be responsive to the needs of disproportionately impacted communities by promoting healthier living environments and outdoor recreation and socialization to mitigate the spread of COVID-19. Second, recipients may provide assistance to small businesses in all communities. Assistance to small businesses could include support to enhance outdoor spaces for COVID-19 mitigation (e.g., restaurant patios) or to improve the built environment of the neighborhood (e.g., façade improvements). Third, many governments saw significantly increased use of parks during the pandemic that resulted in damage or increased maintenance needs. The Interim Final Rule recognizes that “decrease[s to] a state or local government’s ability to effectively administer services” can constitute a negative economic impact of the pandemic. 2.19. Would expenses to address a COVID-related backlog in court cases be an eligible use of funds as a response to the public health emergency? [6/23] The Interim Final Rule recognizes that “decrease[s to] a state or local government’s ability to effectively administer services,” such as cuts to public sector staffing levels, can constitute a negative economic impact of the pandemic. During the COVID-19 public 18 AS OF JULY 19, 2021 12 health emergency, many courts were unable to operate safely during the pandemic and, as a result, now face significant backlogs. Court backlogs resulting from inability of courts to safely operate during the COVID-19 pandemic decreased the government’s ability to administer services. Therefore, steps to reduce these backlogs, such as implementing COVID-19 safety measures to facilitate court operations, hiring additional court staff or attorneys to increase speed of case resolution, and other expenses to expedite case resolution are eligible uses. 2.20. Can funds be used to assist small business startups as a response to the negative economic impact of COVID-19? [6/23] As discussed in the Interim Final Rule, recipients may provide assistance to small businesses that responds to the negative economic impacts of COVID-19. The Interim Final Rule provides a non-exclusive list of potential assistance mechanisms, as well as considerations for ensuring that such assistance is responsive to the negative economic impacts of COVID-19. Treasury acknowledges a range of potential circumstances in which assisting small business startups could be responsive to the negative economic impacts of COVID-19, including for small businesses and individuals seeking to start small businesses after the start of the COVID-19 public health emergency. For example: • A recipient could assist small business startups with additional costs associated with COVID-19 mitigation tactics (e.g., barriers or partitions; enhanced cleaning; or physical plant changes to enable greater use of outdoor space). • A recipient could identify and respond to a negative economic impact of COVID- 19 on new small business startups; for example, if it could be shown that small business startups in a locality were facing greater difficult accessing credit than prior to the pandemic, faced increased costs to starting the business due to the pandemic, or that the small business had lost expected startup capital due to the pandemic. • The Interim Final Rule also discusses eligible uses that provide support for individuals who have experienced a negative economic impact from the COVID- 19 public health emergency, including uses that provide job training for unemployed individuals. These initiatives also may support small business startups and individuals seeking to start small businesses. 2.21. Can funds be used for eviction prevention efforts or housing stability services? [6/24] Yes. Responses to the negative economic impacts of the pandemic include “rent, mortgage, or utility assistance [and] counseling and legal aid to prevent eviction or homelessness.” This includes housing stability services that enable eligible households to maintain or obtain housing, such as housing counseling, fair housing counseling, case management related to housing stability, outreach to households at risk of eviction or promotion of housing support programs, housing related services for survivors of 19 AS OF JULY 19, 2021 13 domestic abuse or human trafficking, and specialized services for individuals with disabilities or seniors that supports their ability to access or maintain housing. This also includes legal aid such as legal services or attorney’s fees related to eviction proceedings and maintaining housing stability, court-based eviction prevention or eviction diversion programs, and other legal services that help households maintain or obtain housing. Recipients may transfer funds to, or execute grants or contracts with, court systems, non- profits, and a wide range of other organizations to implement these strategies. 3. Eligible Uses – Revenue Loss 3.1. How is revenue defined for the purpose of this provision? [appendix added 6/23] The Interim Final Rule adopts a definition of “General Revenue” that is based on, but not identical, to the Census Bureau’s concept of “General Revenue from Own Sources” in the Annual Survey of State and Local Government Finances. General Revenue includes revenue from taxes, current charges, and miscellaneous general revenue. It excludes refunds and other correcting transactions, proceeds from issuance of debt or the sale of investments, agency or private trust transactions, and revenue generated by utilities and insurance trusts. General revenue also includes intergovernmental transfers between state and local governments, but excludes intergovernmental transfers from the Federal government, including Federal transfers made via a state to a locality pursuant to the CRF or the Fiscal Recovery Funds. Tribal governments may include all revenue from Tribal enterprises and gaming operations in the definition of General Revenue. Please see the appendix for a diagram of the Interim Final Rule’s definition of General Revenue within the Census Bureau’s revenue classification structure. 3.2. Will revenue be calculated on an entity-wide basis or on a source-by-source basis (e.g. property tax, income tax, sales tax, etc.)? Recipients should calculate revenue on an entity-wide basis. This approach minimizes the administrative burden for recipients, provides for greater consistency across recipients, and presents a more accurate representation of the net impact of the COVID- 19 public health emergency on a recipient’s revenue, rather than relying on financial reporting prepared by each recipient, which vary in methodology used and which generally aggregates revenue by purpose rather than by source. 3.3. Does the definition of revenue include outside concessions that contract with a state or local government? 20 AS OF JULY 19, 2021 14 Recipients should classify revenue sources as they would if responding to the U.S. Census Bureau’s Annual Survey of State and Local Government Finances. According to the Census Bureau’s Government Finance and Employment Classification manual, the following is an example of current charges that would be included in a state or local government’s general revenue from own sources: “Gross revenue of facilities operated by a government (swimming pools, recreational marinas and piers, golf courses, skating rinks, museums, zoos, etc.); auxiliary facilities in public recreation areas (camping areas, refreshment stands, gift shops, etc.); lease or use fees from stadiums, auditoriums, and community and convention centers; and rentals from concessions at such facilities.” 3.4. What is the time period for estimating revenue loss? Will revenue losses experienced prior to the passage of the Act be considered? Recipients are permitted to calculate the extent of reduction in revenue as of four points in time: December 31, 2020; December 31, 2021; December 31, 2022; and December 31, 2023. This approach recognizes that some recipients may experience lagged effects of the pandemic on revenues. Upon receiving Fiscal Recovery Fund payments, recipients may immediately calculate revenue loss for the period ending December 31, 2020. 3.5. What is the formula for calculating the reduction in revenue? A reduction in a recipient’s General Revenue equals: Max {[Base Year Revenue* (1+Growth Adjustment)(nt12)] - Actual General Revenuet ; 0} Where: Base Year Revenue is General Revenue collected in the most recent full fiscal year prior to the COVD-19 public health emergency. Growth Adjustment is equal to the greater of 4.1 percent (or 0.041) and the recipient’s average annual revenue growth over the three full fiscal years prior to the COVID-19 public health emergency. n equals the number of months elapsed from the end of the base year to the calculation date. Actual General Revenue is a recipient’s actual general revenue collected during 12-month period ending on each calculation date. Subscript t denotes the calculation date. 21 AS OF JULY 19, 2021 15 3.6. Are recipients expected to demonstrate that reduction in revenue is due to the COVID-19 public health emergency? In the Interim Final Rule, any diminution in actual revenue calculated using the formula above would be presumed to have been “due to” the COVID-19 public health emergency. This presumption is made for administrative ease and in recognition of the broad-based economic damage that the pandemic has wrought. 3.7. May recipients use pre-pandemic projections as a basis to estimate the reduction in revenue? No. Treasury is disallowing the use of projections to ensure consistency and comparability across recipients and to streamline verification. However, in estimating the revenue shortfall using the formula above, recipients may incorporate their average annual revenue growth rate in the three full fiscal years prior to the public health emergency. 3.8. Once a recipient has identified a reduction in revenue, are there any restrictions on how recipients use funds up to the amount of the reduction? The Interim Final Rule gives recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue. Government services can include, but are not limited to, maintenance of infrastructure or pay-go spending for building new infrastructure, including roads; modernization of cybersecurity, including hardware, software, and protection of critical infrastructure; health services; environmental remediation; school or educational services; and the provision of police, fire, and other public safety services. However, paying interest or principal on outstanding debt, replenishing rainy day or other reserve funds, or paying settlements or judgments would not be considered provision of a government service, since these uses of funds do not entail direct provision of services to citizens. This restriction on paying interest or principal on any outstanding debt instrument, includes, for example, short-term revenue or tax anticipation notes, or paying fees or issuance costs associated with the issuance of new debt. In addition, the overarching restrictions on all program funds (e.g., restriction on pension deposits, restriction on using funds for non-federal match where barred by regulation or statute) would apply. 3.9. How do I know if a certain type of revenue should be counted for the purpose of computing revenue loss? [5/27] As discussed in FAQ #3.1, the Interim Final Rule adopts a definition of “General Revenue” that is based on, but not identical, to the Census Bureau’s concept of “General Revenue from Own Sources” in the Annual Survey of State and Local Government Finances. 22 AS OF JULY 19, 2021 16 Recipients should refer to the definition of “General Revenue” included in the Interim Final Rule. See 31 CFR 35.3. If a recipient is unsure whether a particular revenue source is included in the Interim Final Rule’s definition of “General Revenue,” the recipient may consider the classification and instructions used to complete the Census Bureau’s Annual Survey. For example, parking fees would be classified as a Current Charge for the purpose of the Census Bureau’s Annual Survey, and the Interim Final Rule’s concept of “General Revenue” includes all Current Charges. Therefore, parking fees would be included in the Interim Final Rule’s concept of “General Revenue.” The Census Bureau’s Government Finance and Employment Classification manual is available here. 3.10. In calculating revenue loss, are recipients required to use audited financials? [6/8] Where audited data is not available, recipients are not required to obtain audited data. Treasury expects all information submitted to be complete and accurate. See 31 CFR 35.4(c). 3.11. In calculating revenue loss, should recipients use their own data, or Census data? [6/8] Recipients should use their own data sources to calculate general revenue, and do not need to rely on published revenue data from the Census Bureau. Treasury acknowledges that due to differences in timing, data sources, and definitions, recipients’ self-reported general revenue figures may differ somewhat from those published by the Census Bureau. 3.12. Should recipients calculate revenue loss on a cash basis or an accrual basis? [6/8] Recipients may provide data on a cash, accrual, or modified accrual basis, provided that recipients are consistent in their choice of methodology throughout the covered period and until reporting is no longer required. 3.13. In identifying intergovernmental revenue for the purpose of calculating General Revenue, should recipients exclude all federal funding, or just federal funding related to the COVID-19 response? How should local governments treat federal funds that are passed through states or other entities, or federal funds that are intermingled with other funds? [6/23] In calculating General Revenue, recipients should exclude all intergovernmental transfers from the federal government. This includes, but is not limited to, federal transfers made via a state to a locality pursuant to the Coronavirus Relief Fund or Fiscal Recovery Funds. To the extent federal funds are passed through states or other entities or intermingled with other funds, recipients should attempt to identify and exclude the 23 AS OF JULY 19, 2021 17 federal portion of those funds from the calculation of General Revenue on a best-efforts basis. 3.14. What entities constitute a government for the purpose of calculating revenue loss? [7/14] In determining whether a particular entity is part of a recipient’s government for purposes of measuring a recipient’s government revenue, recipients should identify all the entities included in their government and the general revenue attributable to these entities on a best-efforts basis. Recipients are encouraged to consider how their administrative structure is organized under state and local statutes. In cases in which the autonomy of certain authorities, commissions, boards, districts, or other entities is not readily distinguishable from the recipient’s government, recipients may adopt the Census Bureau’s criteria for judging whether an entity is independent from, or a constituent of, a given government. For an entity to be independent, it generally meets all four of the following conditions: • The entity is an organized entity and possesses corporate powers, such as perpetual succession, the right to sue and be sued, having a name, the ability to make contracts, and the ability to acquire and dispose of property. • The entity has governmental character, meaning that it provides public services, or wields authority through a popularly elected governing body or officers appointed by public officials. A high degree of responsibility to the public, demonstrated by public reporting requirements or by accessibility of records for public inspection, also evidences governmental character. • The entity has substantial fiscal independence, meaning it can determine its budget without review and modification by other governments. For instance, the entity can determine its own taxes, charges, and debt issuance without another government’s supervision. • The entity has substantial administrative independence, meaning it has a popularly elected governing body, or has a governing body representing two or more governments, or, in the event its governing body is appointed by another government, the entity performs functions that are essentially different from those of, and are not subject to specification by, its creating government. If an entity does not meet all four of these conditions, a recipient may classify the entity as part of the recipient’s government and assign the portion of General Revenue that corresponds to the entity. To further assist recipients in applying the forgoing criteria, recipients may refer to the Census Bureau’s Individual State Descriptions: 2017 Census of Governments publication, which lists specific entities and classes of entities classified as either independent (defined by Census as “special purpose governments”) or constituent (defined by Census as “dependent agencies”) on a state-by-state basis. Recipients should note that the Census Bureau’s lists are not exhaustive and that Census classifications are based on an analysis of state and local statutes as of 2017 and subject to the Census Bureau’s judgement. Though not included in the Census Bureau’s publication, state 24 AS OF JULY 19, 2021 18 colleges and universities are generally classified as dependent agencies of state governments by the Census Bureau. If an entity is determined to be part of the recipient’s government, the recipient must also determine whether the entity’s revenue is covered by the Interim Final Rule’s definition of “general revenue.” For example, some cash flows may be outside the definition of “general revenue.” In addition, note that the definition of general revenue includes Tribal enterprises in the case of Tribal governments. Refer to FAQ 3.1 (and the Appendix) for the components included in General Revenue. 3.15. The Interim Final Rule’s definition of General Revenue excludes revenue generated by utilities. Can you please clarify the definition of utility revenue? [7/14] As noted in FAQs 3.1 and 3.9, the Interim Final Rule adopts a definition of “general revenue” that is based on, but not identical to, the Census Bureau’s concept of “General Revenue from Own Sources” in the Annual Survey of State and Local Government Finances. Recipients should refer to the definition of “general revenue” included in the Interim Final Rule. See 31 CFR 35.3. If a recipient is unsure whether a particular revenue source is included in the Interim Final Rule’s definition of “general revenue,” the recipient may consider the classification and instructions used to complete the Census Bureau’s Annual Survey. According to the Census Bureau’s Government Finance and Employment Classification manual, utility revenue is defined as “[g]ross receipts from sale of utility commodities or services to the public or other governments by publicly-owned and controlled utilities.” This includes revenue from operations of publicly-owned and controlled water supply systems, electric power systems, gas supply systems, and public mass transit systems (see pages 4-45 and 4-46 of the manual for more detail). Except for these four types of utilities, revenues from all commercial-type activities of a recipient’s government (e.g., airports, educational institutions, lotteries, public hospitals, public housing, parking facilities, port facilities, sewer or solid waste systems, and toll roads and bridges) are covered by the Interim Final Rule’s definition of “general revenue.” If a recipient is unsure whether a particular entity performing one of these commercial-type activities can be considered part of the recipient’s government, please see FAQ 3.14. 4. Eligible Uses – General 4.1. May recipients use funds to replenish a budget stabilization fund, rainy day fund, or similar reserve account? No. Funds made available to respond to the public health emergency and its negative economic impacts are intended to help meet pandemic response needs and provide immediate stabilization for households and businesses. Contributions to rainy day funds 25 AS OF JULY 19, 2021 19 and similar reserves funds would not address these needs or respond to the COVID-19 public health emergency, but would rather be savings for future spending needs. Similarly, funds made available for the provision of governmental services (to the extent of reduction in revenue) are intended to support direct provision of services to citizens. Contributions to rainy day funds are not considered provision of government services, since such expenses do not directly relate to the provision of government services. 4.2. May recipients use funds to invest in infrastructure other than water, sewer, and broadband projects (e.g. roads, public facilities)? Under 602(c)(1)(C) or 603(c)(1)(C), recipients may use funds for maintenance of infrastructure or pay-go spending for building of new infrastructure as part of the general provision of government services, to the extent of the estimated reduction in revenue due to the public health emergency. Under 602(c)(1)(A) or 603(c)(1)(A), a general infrastructure project typically would not be considered a response to the public health emergency and its negative economic impacts unless the project responds to a specific pandemic-related public health need (e.g., investments in facilities for the delivery of vaccines) or a specific negative economic impact of the pandemic (e.g., affordable housing in a Qualified Census Tract). 4.3. May recipients use funds to pay interest or principal on outstanding debt? No. Expenses related to financing, including servicing or redeeming notes, would not address the needs of pandemic response or its negative economic impacts. Such expenses would also not be considered provision of government services, as these financing expenses do not directly provide services or aid to citizens. This applies to paying interest or principal on any outstanding debt instrument, including, for example, short-term revenue or tax anticipation notes, or paying fees or issuance costs associated with the issuance of new debt. 4.4. May recipients use funds to satisfy nonfederal matching requirements under the Stafford Act? May recipients use funds to satisfy nonfederal matching requirements generally? Fiscal Recovery Funds are subject to pre-existing limitations in other federal statutes and regulations and may not be used as non-federal match for other Federal programs whose statute or regulations bar the use of Federal funds to meet matching requirements. For example, expenses for the state share of Medicaid are not an eligible use. For information on FEMA programs, please see here. 4.5. Are governments required to submit proposed expenditures to Treasury for approval? [5/27] 26 AS OF JULY 19, 2021 20 No. Recipients are not required to submit planned expenditures for prior approval by Treasury. Recipients are subject to the requirements and guidelines for eligible uses contained in the Interim Final Rule. 4.6. How do I know if a specific use is eligible? [5/27] Fiscal Recovery Funds must be used in one of the four eligible use categories specified in the American Rescue Plan Act and implemented in the Interim Final Rule: a) To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers; c) For the provision of government services to the extent of the reduction in revenue due to the COVID–19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and d) To make necessary investments in water, sewer, or broadband infrastructure. Recipients should consult Section II of the Interim Final Rule for additional information on eligible uses. For recipients evaluating potential uses under (a), the Interim Final Rule contains a non-exclusive list of programs or services that may be funded as responding to COVID-19 or the negative economic impacts of the COVID-19 public health emergency, along with considerations for evaluating other potential uses of Fiscal Recovery Funds not explicitly listed. See Section II of the Interim Final Rule for additional discussion. For recipients evaluating potential uses under (c), the Interim Final Rule gives recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue. See FAQ #3.8 for additional discussion. For recipients evaluating potential uses under (b) and (d), see Sections 5 and 6. 4.7. Do restrictions on using Coronavirus State and Local Fiscal Recovery Funds to cover costs incurred beginning on March 3, 2021 apply to costs incurred by the recipient (e.g., a State, local, territorial, or Tribal government) or to costs incurred by households, businesses, and individuals benefiting from assistance provided using Coronavirus State and Local Fiscal Recovery Funds? [6/8] The Interim Final Rule permits funds to be used to cover costs incurred beginning on March 3, 2021. This limitation applies to costs incurred by the recipient (i.e., the state, local, territorial, or Tribal government receiving funds). However, recipients may use Coronavirus State and Local Fiscal Recovery Funds to provide assistance to households, businesses, and individuals within the eligible use categories described in the Interim 27 AS OF JULY 19, 2021 21 Final Rule for economic harms experienced by those households, businesses, and individuals prior to March 3, 2021. For example, • Public Health/Negative Economic Impacts – Recipients may use Coronavirus State and Local Fiscal Recovery Funds to provide assistance to households – such as rent, mortgage, or utility assistance – for economic harms experienced or costs incurred by the household prior to March 3, 2021 (e.g., rental arrears from preceding months), provided that the cost of providing assistance to the household was not incurred by the recipient prior to March 3, 2021. • Premium Pay – Recipients may provide premium pay retrospectively for work performed at any time since the start of the COVID-19 public health emergency. Such premium pay must be “in addition to” wages and remuneration already received and the obligation to provide such pay must not have been incurred by the recipient prior to March 3, 2021. • Revenue Loss – The Interim Final Rule gives recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue. The calculation of lost revenue begins with the recipient’s revenue in the last full fiscal year prior to the COVID-19 public health emergency and includes the 12-month period ending December 31, 2020. However, use of funds for government services must be forward looking for costs incurred by the recipient after March 3, 2021. • Investments in Water, Sewer, and Broadband – Recipients may use Coronavirus State and Local Fiscal Recovery Funds to make necessary investments in water, sewer, and broadband. See FAQ Section 6. Recipients may use Coronavirus State and Local Fiscal Recovery Funds to cover costs incurred for eligible projects planned or started prior to March 3, 2021, provided that the project costs covered by the Coronavirus State and Local Fiscal Recovery Funds were incurred after March 3, 2021. 4.8. How can I use CSFRF/CLFRF funds to prevent and respond to crime, and support public safety in my community? [6/23] Under Treasury’s Interim Final Rule, there are many ways in which the State and Local Fiscal Recovery Funds (“Funds”) under the American Rescue Plan Act can support communities working to reduce and respond to increased violence due to the pandemic. Among the eligible uses of the Funds are restoring of public sector staff to their pre- pandemic levels and responses to the public health crisis and negative economic impacts resulting from the pandemic. The Interim Final Rule provides several ways for recipients to “respond to” this pandemic-related gun violence, ranging from community violence intervention programs to mental health services to hiring of public safety personnel. Below are some examples of how Fiscal Recovery Funds can be used to address public safety: • In all communities, recipients may use resources to rehire police officers and other public servants to restore law enforcement and courts to their pre-pandemic levels. 28 AS OF JULY 19, 2021 22 Additionally, Funds can be used for expenses to address COVID-related court backlogs, including hiring above pre-pandemic levels, as a response to the public health emergency. See FAQ 2.19. • In communities where an increase in violence or increased difficulty in accessing or providing services to respond to or mitigate the effects of violence, is a result of the pandemic they may use funds to address that harm. This spending may include: o Hiring law enforcement officials – even above pre-pandemic levels – or paying overtime where the funds are directly focused on advancing community policing strategies in those communities experiencing an increase in gun violence associated with the pandemic o Community Violence Intervention (CVI) programs, including capacity building efforts at CVI programs like funding and training additional intervention workers o Additional enforcement efforts to reduce gun violence exacerbated by the pandemic, including prosecuting gun traffickers, dealers, and other parties contributing to the supply of crime guns, as well as collaborative federal, state, and local efforts to identify and address gun trafficking channels o Investing in technology and equipment to allow law enforcement to more efficiently and effectively respond to the rise in gun violence resulting from the pandemic As discussed in the Interim Final Rule, uses of CSFRF/CLFRF funds that respond to an identified harm must be related and reasonably proportional to the extent and type of harm experienced; uses that bear no relation or are grossly disproportionate to the type or extent of harm experienced would not be eligible uses. • Recipients may also use funds up to the level of revenue loss for government services, including those outlined above. Recognizing that the pandemic exacerbated mental health and substance use disorder needs in many communities, eligible public health services include mental health and other behavioral health services, which are a critical component of a holistic public safety approach. This could include: • Mental health services and substance use disorder services, including for individuals experiencing trauma exacerbated by the pandemic, such as: - Community-based mental health and substance use disorder programs that deliver evidence-based psychotherapy, crisis support services, medications for opioid use disorder, and/or recovery support - School-based social-emotional support and other mental health services • Referrals to trauma recovery services for crime victims. Recipients also may use Funds to respond to the negative economic impacts of the public health emergency, including: • Assistance programs to households or populations facing negative economic impacts of the public health emergency, including: 29 AS OF JULY 19, 2021 23 - Assistance to support economic security, including for the victims of crime; - Housing assistance, including rent, utilities, and relocation assistance; - Assistance with food, including Summer EBT and nutrition programs; and - Employment or job training services to address negative economic or public health impacts experienced due to a worker’s occupation or level of training. • Assistance to unemployed workers, including: - Subsidized jobs, including for young people. Summer youth employment programs directly address the negative economic impacts of the pandemic on young people and their families and communities; - Programs that provide paid training and/or work experience targeted primarily to (1) formerly incarcerated individuals, and/or (2) communities experiencing high levels of violence exacerbated by the pandemic; - Programs that provide workforce readiness training, apprenticeship or pre- apprenticeship opportunities, skills development, placement services, and/or coaching and mentoring; and - Associated wraparound services, including for housing, health care, and food. Recognizing the disproportionate impact of the pandemic on certain communities, a broader range of services are eligible in those communities than would otherwise be available in communities not experiencing a pandemic-related increase in crime or gun violence. These eligible uses aim to address the pandemic’s exacerbation of public health and economic disparities and include services to address health and educational disparities, support neighborhoods and affordable housing, and promote healthy childhood environments. The Interim Final Rule provides a non-exhaustive list of eligible services in these categories. These services automatically qualify as eligible uses when provided in Qualified Census Tracts (QCTs), low-income areas designated by HUD; to families in QCTs; or by Tribal governments. Outside of these areas, recipient governments can also identify and serve households, populations, and geographic areas disproportionately impacted by the pandemic. Services under this category could include: • Programs or services that address or mitigate the impacts of the COVID-19 public health emergency on education, childhood health and welfare, including: o Summer education and enrichment programs in these communities, which include many communities currently struggling with high levels of violence; o Programs that address learning loss and keep students productively engaged; o Enhanced services for foster youths and home visiting programs; and o Summer camps and recreation. • Programs or services that provide or facilitate access to health and social services and address health disparities exacerbated by the pandemic. This includes Community Violence Intervention (CVI) programs, such as: o Evidence-based practices like focused deterrence, street outreach, violence interrupters, and hospital-based violence intervention models, complete with 30 AS OF JULY 19, 2021 24 wraparound services such as behavioral therapy, trauma recovery, job training, education, housing and relocation services, and financial assistance; and, o Capacity-building efforts at CVI programs like funding more intervention workers; increasing their pay; providing training and professional development for intervention workers; and hiring and training workers to administer the programs. Please refer to Treasury’s Interim Final Rule for additional information. 4.9. May recipients pool funds for regional projects? [7/14] Yes, provided that the project is itself an eligible use of funds and that recipients can track the use of funds in line with the reporting and compliance requirements of the CSFRF/CLFRF. In general, when pooling funds for regional projects, recipients may expend funds directly on the project or transfer funds to another government that is undertaking the project on behalf of multiple recipients. To the extent recipients undertake regional projects via transfer to another government, recipients would need to comply with the rules on transfers specified in the Interim Final Rule, Section V. A recipient may transfer funds to a government outside its boundaries (e.g., county transfers to a neighboring county), provided that the recipient can document that its jurisdiction receives a benefit proportionate to the amount contributed. 4.10. May recipients fund a project with both ARP funds and other sources of funding (e.g., blending, braiding, or other pairing funding sources), including in conjunction with financing provided through a debt issuance? [7/14] Cost sharing or matching funds are not required under CSFRF/CLFRF. Funds may be used in conjunction with other funding sources, provided that the costs are eligible costs under each source program and are compliant with all other related statutory and regulatory requirements and policies. The recipient must comply with applicable reporting requirements for all sources of funds supporting the CSFRF/CLFRF projects, and with any requirements and restrictions on the use of funds from the supplemental funding sources and the CSFRF/CLFRF program. Specifically, • All funds provided under the CSFRF/CLFRF program must be used for projects, investments, or services that are eligible under the CSFRF/CLFRF statute, Treasury’s Interim Final Rule, and guidance. See 31 CFR 35.6-8; FAQ 4.6. CSFRF/CLFRF funds may not be used to fund an activity that is not, in its entirety, an eligible use under the CSFRF/CLFRF statute, Treasury’s Interim Final Rule, and guidance. For example, o CSFRF/CLFRF funds may be used in conjunction with other sources of funds to make an investment in water infrastructure, which is eligible under the CSLFRF statute, and Treasury’s Interim Final Rule. o CSFRF/CLFRF funds could not be used to fund the entirety of a water infrastructure project that was partially, although not entirely, an eligible use under Treasury’s Interim Final Rule. However, the recipient could use CSFRF/CLFRF funds only for a smaller component project that does 31 AS OF JULY 19, 2021 25 constitute an eligible use, while using other funds for the remaining portions of the larger planned water infrastructure project that do not constitute an eligible use. In this case, the “project” under this program would be only the eligible use component of the larger project. • In addition, because CSFRF/CLFRF funds must be obligated by December 31, 2024, and expended by December 31, 2026, recipients must be able to, at a minimum, determine and report to Treasury on the amount of CSFRF/CLFRF funds obligated and expended and when such funds were obligated and expended. 4.11. May Coronavirus State and Local Fiscal Recovery Funds be used to make loans or other extensions of credit (“loans”), including loans to small businesses and loans to finance necessary investments in water, sewer, and broadband infrastructure? [7/14] Yes. Coronavirus State and Local Fiscal Recovery Funds (“Funds”) may be used to make loans, provided that the loan is an eligible use and the cost of the loan is tracked and reported in accordance with the points below. See 31 CFR 35.6. For example, a recipient may use Coronavirus State and Local Fiscal Recovery Funds to make loans to small businesses. See 31 CFR 35.6(b)(6). In addition, a recipient may use Funds to finance a necessary investment in water, sewer or broadband, as described in the Interim Final Rule. See 31 CFR 35.6(e). Funds must be used to cover “costs incurred” by the recipient between March 3, 2021, and December 31, 2024, and Funds must be expended by December 31, 2026. See Section III.D of the Interim Final Rule; 31 CFR 35.5. Accordingly, recipients must be able to determine the amount of Funds used to make a loan. • For loans that mature or are forgiven on or before December 31, 2026, the recipient must account for the use of funds on a cash flow basis, consistent with the approach to loans taken in the Coronavirus Relief Fund. o Recipients may use Fiscal Recovery Funds to fund the principal of the loan and in that case must track repayment of principal and interest (i.e., “program income,” as defined under 2 CFR 200). o When the loan is made, recipients must report the principal of the loan as an expense. o Repayment of principal may be re-used only for eligible uses, and subject to restrictions on timing of use of funds. Interest payments received prior to the end of the period of performance will be considered an addition to the total award and may be used for any purpose that is an eligible use of funds under the statute and IFR. Recipients are not subject to restrictions under 2 CFR 200.307(e)(1) with respect to such payments. • For loans with maturities longer than December 31, 2026, the recipient may use Fiscal Recovery Funds for only the projected cost of the loan. Recipients may estimate the subsidy cost of the loan, which equals the expected cash flows associated 32 AS OF JULY 19, 2021 26 with the loan discounted at the recipient’s cost of funding. A recipient’s cost of funding can be determined based on the interest rates of securities with a similar maturity to the cash flow being discounted that were either (i) recently issued by the recipient or (ii) recently issued by a unit of state, local, or Tribal government similar to the recipient. Recipients that have adopted the Current Expected Credit Loss (CECL) standard may also treat the cost of the loan as equal to the CECL-based expected credit losses over the life of the loan. Recipients may measure projected losses either once, at the time the loan is extended, or annually over the covered period. Under either approach for measuring the amount of funds used to make loans with maturities longer than December 31, 2026, recipients would not be subject to restrictions under 2 CFR 200.307(e)(1) and need not separately track repayment of principal or interest. Any contribution of Fiscal Recovery Funds to a revolving loan fund must follow the approach described above for loans with maturities longer than December 31, 2026. In other words, a recipient could contribute Fiscal Recovery Funds to a revolving loan fund, provided that the revolving loan fund makes loans that are eligible uses and the Fiscal Recovery Funds contributed represent the projected cost of loans made over the life of the revolving loan fund. 4.12. May funds be used for outreach to increase uptake of federal assistance like the Child Tax Credit or federal programs like SNAP? [7/14] Yes. Eligible uses to address negative economic impacts include work “to improve efficacy of programs addressing negative economic impacts, including through use of data analysis, targeted consumer outreach, improvements to data or technology infrastructure, and impact evaluations.” See 31 CFR 35.6(b)(10). Of note, per the CSFRF/CLFRF Reporting Guidance, allowable use of funds for evaluations may also include other types of program evaluations focused on program improvement and evidence building. In addition, recipients may use funds to facilitate access to health and social services in populations and communities disproportionately impacted by the COVID-19 pandemic, including benefits navigators or marketing efforts to increase consumer uptake of federal tax credits, benefits, or assistance programs that respond to negative economic impacts of the pandemic. See 31 CFR 35.6(b)(12). 5. Eligible Uses – Premium Pay 5.1. What criteria should recipients use in identifying essential workers to receive premium pay? Essential workers are those in critical infrastructure sectors who regularly perform in- person work, interact with others at work, or physically handle items handled by others. 33 AS OF JULY 19, 2021 27 Critical infrastructure sectors include healthcare, education and childcare, transportation, sanitation, grocery and food production, and public health and safety, among others, as provided in the Interim Final Rule. Governments receiving Fiscal Recovery Funds have the discretion to add additional sectors to this list, so long as the sectors are considered critical to protect the health and well-being of residents. The Interim Final Rule emphasizes the need for recipients to prioritize premium pay for lower income workers. Premium pay that would increase a worker’s total pay above 150% of the greater of the state or county average annual wage requires specific justification for how it responds to the needs of these workers. 5.2. What criteria should recipients use in identifying third-party employers to receive grants for the purpose of providing premium pay to essential workers? Any third-party employers of essential workers are eligible. Third-party contractors who employ essential workers in eligible sectors are also eligible for grants to provide premium pay. Selection of third-party employers and contractors who receive grants is at the discretion of recipients. To ensure any grants respond to the needs of essential workers and are made in a fair and transparent manner, the rule imposes some additional reporting requirements for grants to third-party employers, including the public disclosure of grants provided. 5.3. May recipients provide premium pay retroactively for work already performed? Yes. Treasury encourages recipients to consider providing premium pay retroactively for work performed during the pandemic, recognizing that many essential workers have not yet received additional compensation for their service during the pandemic. 6. Eligible Uses – Water, Sewer, and Broadband Infrastructure 6.1. What types of water and sewer projects are eligible uses of funds? The Interim Final Rule generally aligns eligible uses of the Funds with the wide range of types or categories of projects that would be eligible to receive financial assistance through the Environmental Protection Agency’s Clean Water State Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF). Under the DWSRF, categories of eligible projects include: treatment, transmission and distribution (including lead service line replacement), source rehabilitation and decontamination, storage, consolidation, and new systems development. Under the CWSRF, categories of eligible projects include: construction of publicly- owned treatment works, nonpoint source pollution management, national estuary program projects, decentralized wastewater treatment systems, stormwater systems, water 34 AS OF JULY 19, 2021 28 conservation, efficiency, and reuse measures, watershed pilot projects, energy efficiency measures for publicly-owned treatment works, water reuse projects, security measures at publicly-owned treatment works, and technical assistance to ensure compliance with the Clean Water Act. As mentioned in the Interim Final Rule, eligible projects under the DWSRF and CWSRF support efforts to address climate change, as well as to meet cybersecurity needs to protect water and sewer infrastructure. Given the lifelong impacts of lead exposure for children, and the widespread nature of lead service lines, Treasury also encourages recipients to consider projects to replace lead service lines. 6.2. May construction on eligible water, sewer, or broadband infrastructure projects continue past December 31, 2024, assuming funds have been obligated prior to that date? Yes. Treasury is interpreting the requirement that costs be incurred by December 31, 2024 to only require that recipients have obligated the funds by such date. The period of performance will run until December 31, 2026, which will provide recipients a reasonable amount of time to complete projects funded with Fiscal Recovery Funds. 6.3. May recipients use funds as a non-federal match for the Clean Water State Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF)? Recipients may not use funds as a state match for the CWSRF and DWSRF due to prohibitions in utilizing federal funds as a state match in the authorizing statutes and regulations of the CWSRF and DWSRF. 6.4. Does the National Environmental Policy Act (NEPA) apply to eligible infrastructure projects? NEPA does not apply to Treasury’s administration of the Funds. Projects supported with payments from the Funds may still be subject to NEPA review if they are also funded by other federal financial assistance programs. 6.5. What types of broadband projects are eligible? The Interim Final Rule requires eligible projects to reliably deliver minimum speeds of 100 Mbps download and 100 Mbps upload. In cases where it is impracticable due to geography, topography, or financial cost to meet those standards, projects must reliably deliver at least 100 Mbps download speed, at least 20 Mbps upload speed, and be scalable to a minimum of 100 Mbps download speed and 100 Mbps upload speed. Projects must also be designed to serve unserved or underserved households and businesses, defined as those that are not currently served by a wireline connection that reliably delivers at least 25 Mbps download speed and 3 Mbps of upload speed. 35 AS OF JULY 19, 2021 29 6.6. For broadband investments, may recipients use funds for related programs such as cybersecurity or digital literacy training? Yes. Recipients may use funds to provide assistance to households facing negative economic impacts due to Covid-19, including digital literacy training and other programs that promote access to the Internet. Recipients may also use funds for modernization of cybersecurity, including hardware, software, and protection of critical infrastructure, as part of provision of government services up to the amount of revenue lost due to the public health emergency. 6.7. How do I know if a water, sewer, or broadband project is an eligible use of funds? Do I need pre-approval? [6/8] Recipients do not need approval from Treasury to determine whether an investment in a water, sewer, or broadband project is eligible under CSFRF/CLFRF. Each recipient should review the Interim Final Rule (IFR), along with the preamble to the Interim Final Rule, in order to make its own assessment of whether its intended project meets the eligibility criteria in the IFR. A recipient that makes its own determination that a project meets the eligibility criteria as outlined in the IFR may pursue the project as a CSFRF/CLFRF project without pre-approval from Treasury. Local government recipients similarly do not need state approval to determine that a project is eligible under CSFRF/CLFRF. However, recipients should be cognizant of other federal or state laws or regulations that may apply to construction projects independent of CSFRF/CLFRF funding conditions and that may require pre-approval. For water and sewer projects, the IFR refers to the EPA Drinking Water and Clean Water State Revolving Funds (SRFs) for the categories of projects and activities that are eligible for funding. Recipients should look at the relevant federal statutes, regulations, and guidance issued by the EPA to determine whether a water or sewer project is eligible. Of note, the IFR does not incorporate any other requirements contained in the federal statutes governing the SRFs or any conditions or requirements that individual states may place on their use of SRFs. 6.8. For broadband infrastructure investments, what does the requirement that infrastructure “be designed to” provide service to unserved or underserved households and businesses mean? [6/17] Designing infrastructure investments to provide service to unserved or underserved households or businesses means prioritizing deployment of infrastructure that will bring service to households or businesses that are not currently serviced by a wireline connection that reliably delivers at least 25 Mbps download speed and 3 Mbps of upload speed. To meet this requirement, states and localities should use funds to deploy broadband infrastructure projects whose objective is to provide service to unserved or underserved households or businesses. These unserved or underserved households or businesses do not need to be the only ones in the service area funded by the project. 36 AS OF JULY 19, 2021 30 6.9. For broadband infrastructure to provide service to “unserved or underserved households or businesses,” must every house or business in the service area be unserved or underserved? [6/17] No. It suffices that an objective of the project is to provide service to unserved or underserved households or businesses. Doing so may involve a holistic approach that provides service to a wider area in order, for example, to make the ongoing service of unserved or underserved households or businesses within the service area economical. Unserved or underserved households or businesses need not be the only households or businesses in the service area receiving funds. 6.10. May recipients use payments from the Funds for “middle mile” broadband projects? [6/17] Yes. Under the Interim Final Rule, recipients may use payments from the Funds for “middle-mile projects,” but Treasury encourages recipients to focus on projects that will achieve last-mile connections—whether by focusing on funding last-mile projects or by ensuring that funded middle-mile projects have potential or partnered last-mile networks that could or would leverage the middle-mile network. 6.11. For broadband infrastructure investments, what does the requirement to “reliably” meet or exceed a broadband speed threshold mean? [6/17] In the Interim Final Rule, the term “reliably” is used in two places: to identify areas that are eligible to be the subject of broadband infrastructure investments and to identify expectations for acceptable service levels for broadband investments funded by the Coronavirus State and Local Fiscal Recovery Funds. In particular: • The IFR defines “unserved or underserved households or businesses” to mean one or more households or businesses that are not currently served by a wireline connection that reliably delivers at least 25 Mbps download speeds and 3 Mbps of upload speeds. • The IFR provides that a recipient may use Coronavirus State and Local Fiscal Recovery Funds to make investments in broadband infrastructure that are designed to provide service to unserved or underserved households or businesses and that are designed to, upon completion: (i) reliably meet or exceed symmetrical 100 Mbps download speed and upload speeds; or (ii) in limited cases, reliably meet or exceed 100 Mbps download speed and between 20 Mbps and 100 Mbps upload speed and be scalable to a minimum of 100 Mbps download and upload speeds. The use of “reliably” in the IFR provides recipients with significant discretion to assess whether the households and businesses in the area to be served by a project have access to wireline broadband service that can actually and consistently meet the specified thresholds of at least 25Mbps/3Mbps—i.e., to consider the actual experience of current 37 AS OF JULY 19, 2021 31 wireline broadband customers that subscribe to services at or above the 25 Mbps/3 Mbps threshold. Whether there is a provider serving the area that advertises or otherwise claims to offer speeds that meet the 25 Mbps download and 3 Mbps upload speed thresholds is not dispositive. When making these assessments, recipients may choose to consider any available data, including but not limited to documentation of existing service performance, federal and/or state-collected broadband data, user speed test results, interviews with residents and business owners, and any other information they deem relevant. In evaluating such data, recipients may take into account a variety of factors, including whether users actually receive service at or above the speed thresholds at all hours of the day, whether factors other than speed such as latency or jitter, or deterioration of the existing connections make the user experience unreliable, and whether the existing service is being delivered by legacy technologies, such as copper telephone lines (typically using Digital Subscriber Line technology) or early versions of cable system technology (DOCSIS 2.0 or earlier). The IFR also provides recipients with significant discretion as to how they will assess whether the project itself has been designed to provide households and businesses with broadband services that meet, or even exceed, the speed thresholds provided in the rule. 6.12. May recipients use Funds for pre-project development for eligible water, sewer, and broadband projects? [6/23] Yes. To determine whether Funds can be used on pre-project development for an eligible water or sewer project, recipients should consult whether the pre-project development use or cost is eligible under the Drinking Water and Clean Water State Revolving Funds (CWSRF and DWSRF, respectively). Generally, the CWSRF and DWSRF often allow for pre-project development costs that are tied to an eligible project, as well as those that are reasonably expected to lead to a project. For example, the DWSRF allows for planning and evaluations uses, as well as numerous pre-project development costs, including costs associated with obtaining project authorization, planning and design, and project start-up like training and warranty for equipment. Likewise, the CWSRF allows for broad pre-project development, including planning and assessment activities, such as cost and effectiveness analyses, water/energy audits and conservation plans, and capital improvement plans. Similarly, pre-project development uses and costs for broadband projects should be tied to an eligible broadband project or reasonably expected to lead to such a project. For example, pre-project costs associated with planning and engineering for an eligible broadband infrastructure build-out is considered an eligible use of funds, as well as technical assistance and evaluations that would reasonably be expected to lead to commencement of an eligible project (e.g., broadband mapping for the purposes of finding an eligible area for investment). 38 AS OF JULY 19, 2021 32 All funds must be obligated within the statutory period between March 3, 2021 and December 31, 2024, and expended to cover such obligations by December 31, 2026. 6.13. May State and Local Fiscal Recovery Funds be used to support energy or electrification infrastructure that would be used to power new water treatment plants and wastewater systems? [7/14] The EPA’s Overview of Clean Water State Revolving Fund Eligibilities describes eligible energy-related projects. This includes a “[p]ro rata share of capital costs of offsite clean energy facilities that provide power to a treatment works.” Thus, State and Local Fiscal Recovery Funds may be used to finance the generation and delivery of clean power to a wastewater system or a water treatment plant on a pro-rata basis. If the wastewater system or water treatment plant is the sole user of the clean energy, the full cost would be considered an eligible use of funds. If the clean energy provider provides power to other entities, only the proportionate share used by the water treatment plant or wastewater system would be an eligible use of State and Local Fiscal Recovery Funds. 6.14. How should states and local governments assess whether a stormwater management project, such as a culvert replacement, is an eligible project for State and Local Fiscal Recovery Funds? [7/14] FAQ 6.7 describes the overall approach that recipients may take to evaluate the eligibility of water or sewer projects. For stormwater management projects specifically, as noted in the EPA’s Overview of Clean Water State Revolving Fund Eligibilities, “Stormwater projects must have a water quality benefit.” Thus, to be eligible under CSFRF/CLFRF, stormwater management projects should be designed to incorporate water quality benefits consistent with the goals of the Clean Water Act. Summary of the Clean Water Act. 6.15. May recipients use Funds for road repairs and upgrades that occur in connection with an eligible water or sewer project? [7/14] Yes, recipients may use State and Local Fiscal Recovery Funds for road repairs and upgrades directly related to an eligible water or sewer project. For example, a recipient could use Funds to repair or re-pave a road following eligible sewer repair work beneath it. However, use of Funds for general infrastructure projects is subject to the limitations described in FAQ 4.2. Water and sewer infrastructure projects are often a single component of a broader transportation infrastructure project, for example, the implementation of stormwater infrastructure to meet Clean Water Act established water quality standards. In this example, the components of the infrastructure project that interact directly with the stormwater infrastructure project may be funded by Fiscal Recovery Funds. 6.16. May Funds be used to build or upgrade broadband connections to schools or libraries? [7/14] 39 AS OF JULY 19, 2021 33 As outlined in the IFR, recipients may use Fiscal Recovery Funds to invest in broadband infrastructure that, wherever it is practicable to do so, is designed to deliver service that reliably meets or exceeds symmetrical upload and download speeds of 100 Mbps to households or businesses that are not currently serviced by a wireline connection that reliably delivers at least 25 Mbps download speed and 3 Mbps of upload speed. Treasury interprets “businesses” in this context broadly to include non-residential users of broadband, including private businesses and institutions that serve the public, such as schools, libraries, healthcare facilities, and public safety organizations. 6.17. Are eligible infrastructure projects subject to the Davis-Bacon Act? [7/14] The Davis-Bacon Act requirements (prevailing wage rates) do not apply to projects funded solely with award funds from the CSFRF/CLFRF program, except for CSFRF/CLFRF-funded construction projects undertaken by the District of Columbia. The Davis-Bacon Act specifically applies to the District of Columbia when it uses federal funds (CSFRF/CLFRF funds or otherwise) to enter into contracts over $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works. Recipients may be otherwise subject to the requirements of the Davis- Bacon Act, when CSFRF/CLFRF award funds are used on a construction project in conjunction with funds from another federal program that requires enforcement of the Davis-Bacon Act. Additionally, corollary state prevailing-wage-in-construction laws (commonly known as “baby Davis-Bacon Acts”) may apply to projects. Please refer to FAQ 4.10 concerning projects funded with both CSFRF/CLFRF funds and other sources of funding. Treasury has indicated in its Interim Final Rule that it is important that necessary investments in water, sewer, or broadband infrastructure be carried out in ways that produce high-quality infrastructure, avert disruptive and costly delays, and promote efficiency. Treasury encourages recipients to ensure that water, sewer, and broadband projects use strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions, not only to promote effective and efficient delivery of high-quality infrastructure projects, but also to support the economic recovery through strong employment opportunities for workers. Using these practices in construction projects may help to ensure a reliable supply of skilled labor that would minimize disruptions, such as those associated with labor disputes or workplace injuries. Treasury has also indicated in its reporting guidance that recipients will need to provide documentation of wages and labor standards for infrastructure projects over $10 million, and that that these requirements can be met with certifications that the project is in compliance with the Davis-Bacon Act (or related state laws, commonly known as “baby Davis-Bacon Acts”) and subject to a project labor agreement. Please refer to the Reporting and Compliance Guidance, page 21, for more detailed information on the reporting requirement. 40 AS OF JULY 19, 2021 34 7. Non-Entitlement Units (NEUs) Answers to frequently asked questions on distribution of funds to NEUs can be found in this FAQ supplement, which is regularly updated. 8. Ineligible Uses 8.1. What is meant by a pension “deposit”? Can governments use funds for routine pension contributions for employees whose payroll and covered benefits are eligible expenses? Treasury interprets “deposit” in this context to refer to an extraordinary payment into a pension fund for the purpose of reducing an accrued, unfunded liability. More specifically, the interim final rule does not permit this assistance to be used to make a payment into a pension fund if both: (1) the payment reduces a liability incurred prior to the start of the COVID-19 public health emergency, and (2) the payment occurs outside the recipient’s regular timing for making such payments. Under this interpretation, a “deposit” is distinct from a “payroll contribution,” which occurs when employers make payments into pension funds on regular intervals, with contribution amounts based on a pre-determined percentage of employees’ wages and salaries. In general, if an employee’s wages and salaries are an eligible use of Fiscal Recovery Funds, recipients may treat the employee’s covered benefits as an eligible use of Fiscal Recovery Funds. 8.2. May recipients use Fiscal Recovery Funds to fund Other Post-Employment Benefits (OPEB)? [6/8] OPEB refers to benefits other than pensions (see, e.g., Governmental Accounting Standards Board, “Other Post-Employment Benefits”). Treasury has determined that Sections 602(c)(2)(B) and 603(c)(2), which refer only to pensions, do not prohibit CSFRF/CLFRF recipients from funding OPEB. Recipients of either the CSFRF/CLFRF may use funds for eligible uses, and a recipient seeking to use CSFRF/CLFRF funds for OPEB contributions would need to justify those contributions under one of the four eligible use categories. 9. Reporting On June 17, 2021, Treasury released Guidance on Recipient Compliance and Reporting Responsibilities for the Coronavirus State and Local Fiscal Recovery Funds. Recipients should consult this guidance for additional detail and clarification on recipients’ compliance and reporting responsibilities. A users’ guide will be provided with additional information on how and where to submit required reports. 41 AS OF JULY 19, 2021 35 9.1. What records must be kept by governments receiving funds? Financial records and supporting documents related to the award must be retained for a period of five years after all funds have been expended or returned to Treasury, whichever is later. This includes those which demonstrate the award funds were used for eligible purposes in accordance with the ARPA, Treasury’s regulations implementing those sections, and Treasury’s guidance on eligible uses of funds. 9.2. What reporting will be required, and when will the first report be due? Recipients will be required to submit an interim report, quarterly project and expenditure reports, and annual Recovery Plan Performance Reports as specified below, regarding their utilization of Coronavirus State and Local Fiscal Recovery Funds. Interim reports: States (defined to include the District of Columbia), territories, metropolitan cities, counties, and Tribal governments will be required to submit one interim report. The interim report will include a recipient’s expenditures by category at the summary level and for states, information related to distributions to non-entitlement units of local government must also be included in the interim report. The interim report will cover activity from the date of award to July 31, 2021 and must be submitted to Treasury by August 31, 2021. Non-entitlement units of local government are not required to submit an interim report. Quarterly Project and Expenditure reports: State (defined to include the District of Columbia), territorial, metropolitan city, county, and Tribal governments will be required to submit quarterly project and expenditure reports. This report will include financial data, information on contracts and subawards over $50,000, types of projects funded, and other information regarding a recipient’s utilization of award funds. Reports will be required quarterly with the exception of non-entitlement units, which will report annually. An interim report is due on August 31, 2021. The reports will include the same general data as those submitted by recipients of the Coronavirus Relief Fund, with some modifications to expenditure categories and the addition of data elements related to specific eligible uses. The initial quarterly Project and Expenditure report will cover two calendar quarters from the date of award to September 30, 2021 and must be submitted to Treasury by October 31, 2021. The subsequent quarterly reports will cover one calendar quarter and must be submitted to Treasury within 30 days after the end of each calendar quarter. Non-entitlement units of local government will be required to submit the project and expenditure report annually. The initial annual Project and Expenditure report for non- entitlement units of local government will cover activity from the date of award to September 30, 2021 and must be submitted to Treasury by October 31, 2021. The subsequent annual reports must be submitted to Treasury by October 31 each year. Recovery Plan Performance Reports: States (defined to include the District of Columbia), territories, metropolitan cities, and counties with a population that exceeds 250,000 42 AS OF JULY 19, 2021 36 residents will also be required to submit an annual Recovery Plan Performance Report to Treasury. This report will include descriptions of the projects funded and information on the performance indicators and objectives of each award, helping local residents understand how their governments are using the substantial resources provided by Coronavirus State and Local Fiscal Recovery Funds program. The initial Recovery Plan Performance Report will cover activity from date of award to July 31, 2021 and must be submitted to Treasury by August 31, 2021. Thereafter, the Recovery Plan Performance Reports will cover a 12-month period and recipients will be required to submit the report to Treasury within 30 days after the end of the 12-month period. The second Recovery Plan Performance Report will cover the period from July 1, 2021 to June 30, 2022 and must be submitted to Treasury by July 31, 2022. Each annual Recovery Plan Performance Report must be posted on the public-facing website of the recipient. Local governments with fewer than 250,000 residents, Tribal governments, and non-entitlement units of local government are not required to develop a Recovery Plan Performance Report. Please see the Guidance on Recipient Compliance and Reporting Responsibilities for more information. 9.3. What provisions of the Uniform Guidance for grants apply to these funds? Will the Single Audit requirements apply? Most of the provisions of the Uniform Guidance (2 CFR Part 200) apply to this program, including the Cost Principles and Single Audit Act requirements. Recipients should refer to the Assistance Listing for detail on the specific provisions of the Uniform Guidance that do not apply to this program. The Assistance Listing will be available on beta.SAM.gov. 9.4. Once a recipient has identified a reduction in revenue, how will Treasury track use of funds for the provision of government services? [6/8] The ARPA establishes four categories of eligible uses and further restrictions on the use of funds to ensure that Fiscal Recovery Funds are used within the four eligible use categories. The Interim Final Rule implements these restrictions, including the scope of the eligible use categories and further restrictions on tax cuts and deposits into pensions. Reporting requirements will align with this structure. Consistent with the broad latitude provided to recipients to use funds for government services to the extent of the reduction in revenue, recipients will be required to submit a description of services provided. As discussed in IFR, these services can include a broad range of services but may not be used directly for pension deposits, contributions to reserve funds, or debt service. Recipients may use sources of funding other than Fiscal Recovery Funds to make deposits to pension funds, contribute to reserve funds, and pay debt service, including during the period of performance for the Fiscal Recovery Fund award. 43 AS OF JULY 19, 2021 37 For recipients using Fiscal Recovery Funds to provide government services to the extent of reduction in revenue, the description of government services reported to Treasury may be narrative or in another form, and recipients are encouraged to report based on their existing budget processes and to minimize administrative burden. For example, a recipient with $100 in revenue replacement funds available could indicate that $50 were used for personnel costs and $50 were used for pay-go building of sidewalk infrastructure. In addition to describing the government services provided to the extent of reduction in revenue, all recipients will also be required to indicate that Fiscal Recovery Funds are not used directly to make a deposit in a pension fund. Further, recipients subject to the tax offset provision will be required to provide information necessary to implement the Interim Final Rule, as described in the Interim Final Rule. Treasury does not anticipate requiring other types of reporting or recordkeeping on spending in pensions, debt service, or contributions to reserve funds. These requirements are further detailed in the guidance on reporting requirements for the Fiscal Recovery Funds available here. 9.5. What is the Assistance Listing and Catalog of Federal Domestic Assistance (CFDA) number for the program? [6/8] The Assistance Listing for the Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) was published May 28, 2021 on SAM.gov. This includes the final CFDA Number for the program, 21.027. The assistance listing includes helpful information including program purpose, statutory authority, eligibility requirements, and compliance requirements for recipients. The CFDA number is the unique 5-digit code for each type of federal assistance, and can be used to search for program information, including funding opportunities, spending on usaspending.gov, or audit results through the Federal Audit Clearinghouse. To expedite payments and meet statutory timelines, Treasury issued initial payments under an existing CFDA number. If you have already received funds or captured the initial CFDA number in your records, please update your systems and reporting to reflect the final CFDA number 21.027. Recipients must use the final CFDA number for all financial accounting, audits, subawards, and associated program reporting requirements. To ensure public trust, Treasury expects all recipients to serve as strong stewards of these funds. This includes ensuring funds are used for intended purposes and recipients have in place effective financial management, internal controls, and reporting for transparency and accountability. Please see Treasury’s Interim Final Rule and the Guidance on Recipient Compliance and Reporting Responsibilities for more information. 44 AS OF JULY 19, 2021 38 10. Miscellaneous 10.1. May governments retain assets purchased with Fiscal Recovery Funds? If so, what rules apply to the proceeds of disposition or sale of such assets? Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds. If such assets are disposed of prior to December 31, 2024, the proceeds would be subject to the restrictions on the eligible use of payments. 10.2. Can recipients use funds for administrative purposes? Recipients may use funds to cover the portion of payroll and benefits of employees corresponding to time spent on administrative work necessary due to the COVID–19 public health emergency and its negative economic impacts. This includes, but is not limited to, costs related to disbursing payments of Fiscal Recovery Funds and managing new grant programs established using Fiscal Recovery Funds. 10.3. Are recipients required to remit interest earned on CSFRF/CLFRF payments made by Treasury? [5/27, updated 7/14] No. CSFRF/CLFRF payments made by Treasury to states, territories, and the District of Columbia are not subject to the requirement of the Cash Management Improvement Act and Treasury’s implementing regulations at 31 CFR part 205 to remit interest to Treasury. CSFRF/CLFRF payments made by Treasury to local governments and Tribes are not subject to the requirement of 2 CFR 200.305(b)(8)–(9) to maintain balances in an interest-bearing account and remit payments to Treasury. Moreover, interest earned on CSFRF/CLFRF payments is not subject to program restrictions. Finally, States may retain interest on payments made by Treasury to the State for distribution to NEUs that is earned before funds are distributed to NEUs, provided that the State adheres to the statutory requirements and Treasury’s guidance regarding the distribution of funds to NEUs. Such interest is also not subject to program restrictions. Among other things, States and other recipients may use earned income to defray the administrative expenses of the program, including with respect to NEUs. 10.4. Is there a deadline to apply for funds? [5/27] The Interim Final Rule requires that costs be incurred by December 31, 2024. Direct recipients are encouraged to apply as soon as possible. For direct recipients other than Tribal governments, there is not a specific application deadline. Tribal governments do have deadlines to complete the application process and should visit www.treasury.gov/SLFRPTribal for guidance on applicable deadlines. 45 AS OF JULY 19, 2021 39 Non-entitlement units of local government should contact their state government for information on applicable deadlines. 10.5. May recipients use funds to cover the costs of consultants to assist with managing and administering the funds? [6/8] Yes. Recipients may use funds for administering the CSFRF/CLFRF program, including costs of consultants to support effective management and oversight, including consultation for ensuring compliance with legal, regulatory, and other requirements. 11. Operations 11.1. How do I know if my entity is eligible? The Coronavirus State and Local Fiscal Recovery Funds American Rescue Plan Act of 2021 set forth the jurisdictions eligible to receive funds under the program, which are: • States and the District of Columbia • Territories • Tribal governments • Counties • Metropolitan cities (typically, but not always, those with populations over 50,000) • Non-entitlement units of local government, or smaller local governments (typically, but not always, those with populations under 50,000) 11.2. How does an eligible entity request payment? Eligible entities (other than non-entitlement units) must submit their information to the Treasury Submission Portal. Please visit the Coronavirus State and Local Fiscal Recovery Fund website for more information on the submission process. 11.3. I cannot log into the Treasury Submission Portal or am having trouble navigating it. Who can help me? If you have questions about the Treasury Submission Portal or for technical support, please email covidreliefitsupport@treasury.gov. 11.4. What do I need to do to receive my payment? All eligible payees are required to have a DUNS Number previously issued by Dun & Bradstreet (https://www.dnb.com/). All eligible payees are also required to have an active registration with the System for Award Management (SAM) (https://www.sam.gov). 46 AS OF JULY 19, 2021 40 And eligible payees must have a bank account enabled for Automated Clearing House (ACH) direct deposit. Payees with a Wire account are encouraged to provide that information as well. More information on these and all program pre-submission requirements can be found on the Coronavirus State and Local Fiscal Recovery Fund website. 11.5. Why is Treasury employing id.me for the Treasury Submission Portal? ID.me is a trusted technology partner to multiple government agencies and healthcare providers. It provides secure digital identity verification to those government agencies and healthcare providers to make sure you're you – and not someone pretending to be you – when you request access to online services. All personally identifiable information provided to ID.me is encrypted and disclosed only with the express consent of the user. Please refer to ID.me Contact Support for assistance with your ID.me account. Their support website is https://help.id.me. 11.6. Why is an entity not on the list of eligible entities in Treasury Submission Portal? The ARPA statute lays out which governments are eligible for payments. The list of entities within the Treasury Submission Portal includes entities eligible to receive a direct payment of funds from Treasury, which include states (defined to include the District of Columbia), territories, Tribal governments, counties, and metropolitan cities. Eligible non-entitlement units of local government will receive a distribution of funds from their respective state government and should not submit information to the Treasury Submission Portal. If you believe an entity has been mistakenly left off the eligible entity list, please email SLFRP@treasury.gov. 11.7. What is an Authorized Representative? An Authorized Representative is an individual with legal authority to bind the government entity (e.g., the Chief Executive Officer of the government entity). An Authorized Representative must sign the Acceptance of Award terms for it to be valid. 11.8. How does a Tribal government determine their allocation? Tribal governments will receive information about their allocation when the submission to the Treasury Submission Portal is confirmed to be complete and accurate. 11.9. How do I know the status of my request for funds (submission)? Entities can check the status of their submission at any time by logging into Treasury Submission Portal. 47 AS OF JULY 19, 2021 41 11.10. My Treasury Submission Portal submission requires additional information/correction. What is the process for that? If your Authorized Representative has not yet signed the award terms, you can edit your submission with in the into Treasury Submission Portal. If your Authorized Representative has signed the award terms, please email SLFRP@treasury.gov to request assistance with updating your information. 11.11. My request for funds was denied. How do I find out why it was denied or appeal the decision? Please check to ensure that no one else from your entity has applied, causing a duplicate submission. Please also review the list of all eligible entities on the Coronavirus State and Local Fiscal Recovery Fund website. If you still have questions regarding your submission, please email SLFRP@treasury.gov. 11.12. When will entities get their money? Before Treasury is able to execute a payment, a representative of an eligible government must submit the government’s information for verification through the Treasury Submission Portal. The verification process takes approximately four business days. If any errors are identified, the designated point of contact for the government will be contacted via email to correct the information before the payment can proceed. Once verification is complete, the designated point of contact of the eligible government will receive an email notifying them that their submission has been verified. Payments are generally scheduled for the next business day after this verification email, though funds may not be available immediately due to processing time of their financial institution. 11.13. How does a local government entity provide Treasury with a notice of transfer of funds to its State? For more information on how to provide Treasury with notice of transfer to a state, please email SLRedirectFunds@treasury.gov. 48 AS OF JULY 19, 2021 42 Legend Included in the Interim Final Rule Definition of General Revenue Excluded from the Interim Final Rule Definition of General Revenue Revenue General Revenue Intergovernmental Revenue From the Federal Government From the State Government From Local Governments General Revenue from Own Sources Current Charges Examples. Revenues From: -Airports -Education Institutions (K-12 or Higher Ed) -Highways or Tolls -Public Hospitals -Public Housing -Natural Resources -Parking Facilities -Parks and Recreation -Ports -Sewer or Solid Waste Systems Tax Revenue Examples. Revenues From: -Alcoholic Beverage License or Sales Taxes -Amusements License or Sales Taxes -Corporate Income Taxes -Corporate License Taxes -Death and Gift Taxes -Documentary and Stock Transfer Taxes -General Sales and Gross Receipts Taxes -Individual Income Taxes -Insurance Premium Sales Taxes -Hunting and Fishing License Taxes -Motor Fuels Sales Taxes -Motor Vehicle License Taxes -Motor Vehicle Operations License Taxes -Occupation and Business License Taxes -Pari-mutuels Sales Taxes -Property Taxes -Public Utilities License or Sales Taxes -Severance Taxes -Tobacco Products Sales Taxes Miscellanous General Revenue Examples. Revenues From: -Dividends or Interest Earnings -Donations from Private Sources -Fines and Forfeits -Lottery -Rents -Royalties -Sale of Property -Special Assessments Utility Revenue Specifically includes revenues from electric power systems, gas power systems, public mass transit systems, and water supply systems. Social Insurance Trust Revenue Examples. Revenues From: Public Employee Retirement Systems Unemployment Compensation Systems Workers' Compensation Systems Other State or Local Social Insurance Programs Liquor Store Revenue Tribal Enterprise Revenue* *While Tribal Enterprise Revenue is not within the scope of the Census Bureau’s Annual Survey of State and Local Government Finances, Tribal governments may include enterprise revenue in calculating revenue loss under the Interim Final Rule. Legend Included in the Interim Final Rule Definition of General Revenue Excluded from the Interim Final Rule Definition of General Revenue Revenue is Net of Refunds and Other Correcting Transactions, and Excludes: -Intragovernmental transfers -Proceeds from issuance of debt -Proceeds from the sale of investments -Proceeds from agency or private trust transactions Appendix: Interim Final Rule Definition of General Revenue Within the Census Bureau Classification Structure of Revenue Source: U.S. Bureau of the Census Government Finance and Employment Classification Manual, 2006; Annual Survey of State and Local Government Finances 49 ARPA Conversation Guide Chanhassen City Council September 13, 2021 Prepared by: Laurie Hokkanen, City Manager Kelly Strey, Finance Manager The City of Chanhassen has been allocated $2,792,405.38 in federal grant aid through the American Rescue Plan Act (ARPA) of 2021. Eligible Uses 1.Supporting the public health response Sample eligible services include: vaccination programs; medical care; testing; contact tracing; support for isolation or quarantine; supports for vulnerable populations to access medical or public. Capital investments in public facilities to meet pandemic operational needs are also eligible, such as adaptations to public buildings to implement COVID-19 mitigation tactics. 2.Addressing the negative economic impacts caused by the public health emergency Sample eligible activities include: affordable housing, job training and workforce services, crisis intervention programs, food/rent/mortgage/utility assistance, internet access, assistance to small businesses. 3.Serving the hardest-hit communities and families -Mental health services and substance use disorder services -School based social-emotional support programs -Subsidized jobs for young people -Programs that provide workforce training or apprenticeship Some other eligible uses limited to services provided in a Qualified Census Tract (QCT), to families and individuals living in QCTs. The City of Chanhassen does not have qualified QCT’s. 4.Replacing lost public sector revenue As result of the timing of the implementation of the franchise fee, the City of Chanhassen did not experience qualifying lost revenue in 2020. The implementation of the franchise fee was unrelated to the pandemic and along with other financial planning moves has resulted in a fully funded street reconstruction program. While the city filed comments seeking modification to the rules, it is unlikely that relief on this item will be granted. 5.Providing premium pay for essential workers Critical infrastructure sectors include healthcare, education and childcare, transportation, sanitation, grocery and food production, and public health and safety. Must emphasize premium pay for lower income workers. Limits apply. 6.Investing in water and sewer infrastructure 50 Several projects planned in the City’s 5-year utility fund budgets and the capital improvement plan would qualify under this category and would have a positive impact on the water and sewer fund’s financial position by reducing planned debt issuance and use of fund balance. Reduced debt issuance decreases interest costs and moves the City in a positive direction towards ability to fund annual projects on a pay-go basis. The improved financial position for the utility funds would allow the utilities funds to cover administrative and operational overhead currently being subsidized from property taxes in the General Fund without impacting utility rates for all residents and businesses within the City of Chanhassen. Some projects which would likely qualify under this category would be: -Meter replacement project which was approved earlier this year to use fund balance. -Monthly billing implementation which was approved and supports water conservation efforts as well as assists residents in identifying and controlling water usage as well as provides a more budget friendly monthly bill payment. -Infrastructure replacement related to street improvement projects. -Treatment plant capital maintenance projects. -Storm water management projects. 7.Investing in broadband infrastructure Requires projects to deliver minimum speeds of 100 Mbps download and upload. Projects must be designed to serve unserved or underserved households and businesses, defined as those that are not currently served by a wireline connection that reliably delivers 25 Mbps download and 3 Mbps of upload speed. Ineligible Uses 1.Direct or indirect tax reductions, rebates, credits 2.Deposits into pension funds Follow-up on earlier ARPA Discussions Initial review of the spending options earlier this spring identified high priority initiatives related to technology and workflow efficiencies to continue to build on improvements and efficiencies started with CARES funding. These types of expenditures would have qualified under the most flexible spending options which come under category #4 above to the extent the City has lost public sector revenue. Since the calculation is an aggregate calculation of all revenues excluding a few revenue sources, mainly CARES funding and utility revenue. While the City of Chanhassen experienced lost public sector revenue in some areas such as recreation revenue, the City’s total 2020 revenue was higher than 2019. This was due to two main factors, permit revenue and the franchise fee for street improvements which went into effect in 2020. Therefore, the city is not eligible for spending in category 4 of ARPA. The City Council has instead designated $400,000 in 2020 fund balance for the implementation of technology projects and implementation is underway. 51 City Council Item September 13, 2021 Item Roundtable File No.Item No: A.2 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION None Motion Type N/A Strategic Priority N/A SUMMARY The quarterly roundtable is time for the City Council to discuss items of interest, propose new items for review, and ask general questions of staff/each other. Items with interest from at least two Councilmembers may be scheduled for research by staff, future work sessions, or other action as appropriate. BACKGROUND DISCUSSION Items submitted for possible discussion. The City Council can choose to discuss some or all items. 52 Affordable Housing (CM Rehm) Sustainability / environmental issues Limiting single use plastic Encouraging biking/walking Recognizing local businesses that are committed to environmental sustainability Planning for more green spaces Franchise Fee Communications to residents (CM Schubert) Short-term rental regulations (CM Schubert) Garbage Collection Zones (staff seeking direction) Also attached is a summary of the Citizen Action Request Forms received in 2021. Items should generally have the support of at least two councilmembers to continue discussion and/or have staff research. BUDGET RECOMMENDATION ATTACHMENTS Citizen Action Requests through 08-31-2021 53 Select the date of the City Council meeting you plan to attend to make your visitor presentation. First Name Last Name Address1 City State Zip Phone Number Email Council Action Requested Summary of Information City Council Work Session Discussion Date Action City Council Meeting Date Action 2/8/2021 Richard Berland 6900 Minnewashta Parkway Excelsior MN 55331-9662 612-240-3016 rberland@me.com Please vote against the Arb Transportation Plan Minnewashta Parkway and ajoining streets are a prime residential neighborhood The parkway is already very busy and it will be unsafe and unpleasant to add the Arb traffic We believe the projected increase in traffic is dramatically understated. The Arb is a great facility to have in Chanhassen. However it should not solve its' entrance needs by despoiling our neighborhood A Parkway is just that, not an entrance ramp.Please separate the Arb entrance from the Parkway improvements and do not place the additional traffic on the Parkway.. Thank you. 2/8/2021 Mayor Ryan explained the item was on the agenda and comments could be taken at that time. 2/22/2021 Kelly Birkenholz 481 Bighorn Dr chanhassen mn 55317 19522390797 kellybirkenholz@gmail.com None Informing the council about the work of "Team 112" and inviting them to join our future events that will be held to support the Eastern Carver County School (ECCS) district. Team 112 is a group of parents, teachers, and community members connected to ECCS that either live, work, or have children that attend school in the district. The mission of Team 112 is to improve communication and connection between the ECCS district administrators, teachers, parents, and community members. Our goal is to supplement the great work of the district and the PTO's to ensure that all stakeholders are informed and connected in order to best support and advocate for our school district. 2/22/2021 No action required 3/8/2021 Keri Colvin 825 Flying Cloud DR Chaska MN 55318 952-454-1798 golfzone24@gmail.com Asking city council to allow Golf Zone to apply for a full beer and wine license Golf Zone was approved for a 3.2% liquor license in February 2021. We have since found out that Minnesota is one of the last states to have 3.2 beer. Since our state starting selling beer on Sundays the beer companies have stopped making 3.2 beer because the liquor stores are open and available 7 days a week. Anheuser-Busch who makes Bud, Bud Light and Michgolden have recently stopped making 3.2 beer and it is no longer available for purchase. Currently due to the ceased making of 3.2 beer, Golf Zone is only able to get a few flavored seltzers for our selection of beer. I am asking City Council to allow Golf Zone to have a full beer and wine license. We would like to support our local community by having local craft brewery beers available in our facility. Thank you Keri and Brian Colvin Golf Zone 5/10/2021 Public Hearing held and Beer and Wine licensed approved 3/22/2021 Kelly Davidson 21 basswood circle Chanhassen MN 55317 218-269-4262 kellydavidson33@gmail.com Wanted to revisit or get more educated on the chicken ordinance and if it would be open to review in the future. My name is Kelly Davidson and I moved to Chanhassen in 2019 with my family. We previously lived in Duluth and South Carolina. I wanted to reach out to you regarding the Chanhassen Chicken ordinance. I see the ordinance was put in place in 2019 and that it doesn't allow chickens on property less than 1 acre. When we lived in Duluth we had chickens. We did live on a larger plot of land but the city did allow them with a permit on smaller properties. I feel there were a lot of great benefits to keeping them and in Duluth it was very neighbor friendly. Knowing that the ordinance is very new I am wondering if there would be an opportunity to talk more on the subject or what would be the process to talk more about this. I don't want to say challenge the ordinance because that is not what I am suggesting. But I am looking at a more robust ordinance that would allow more people to allow small chickens flocks in the future. I look forward to hearing from you. Kelly Davidson 218-269-4262 4/26/2021 Discussion item 5/24/2021 Adopted Ordinance 671 concerning minimum lot size for chickens 3/22/2021 Ann Miller 6561 Fox Path Chanhassen MN 55317 952 474 3516 ann@downsizeup.com The property owned by the city bordering Silver Lake and Pleasantview Rd is to be improved for drainage into Silver Lake: I propose that the public be allowed Silver Lake access at this site for non motorized watercraft as it is a designated lake(has identical attributes of Lake Lucy in Chanhassen) 1)Pleasant View Rd is to be improved with eligible monies from the state. 2)This area is approximately 10 acres. 3) There is a sharp curve in the road at this site. 4)The elevation from the edge of road to ravine is steep, so I propose two collection runoff catches on either side next to private properties, with mid section filled for access to lake. 5) The major runoff into Silver Lake is from driveways on Ridge Rd(most in Hennepin County). 6)I strongly suggest Tamarack trees (bare root can be ordered from Swedberg Nursery in Battle Lake, MN) along the private property lines-they grow tall, deer resistant, allow wind to easily pass, as evaporation of water important in this area also. 7)Wild rice can be harvested by citizens in this lake. I imagine the indigenous peoples camped along Ridge Rd and would there be artifacts of their activities at this site? 8)As this is my neighborhood, it is full of deer, wild turkey, red and gray fox, coyote, a mountain lion once sited, a badger(once in my tree-I've lived here 30 yrs).9) I am willing to keep this area "clean' and tend to the tamara.cks 9)Allow the view to continue to be pleasant and, access to a designated lake. Thanks for listening. 22-Mar Mayor Ryan requested Charlie Howley follow up with Ms. Miller 54 Select the date of the City Council meeting you plan to attend to make your visitor presentation. First Name Last Name Address1 City State Zip Phone Number Email Council Action Requested Summary of Information City Council Work Session Discussion Date Action City Council Meeting Date Action 4/12/2021 Laura Rosati 1798 Marigold Ct Chanhassen MN 55317 9524841483 laura.rosati@minnetonkaschools.We would like to have food Trucks at Chanhassen Brewery more than 17 days of the year. Food Trucks are reaching out to us (Chanhassen Brewery) daily and we are unable to fill their requests because the City of Chanhassen only allows Food Trucks around 17 days a year. We would love to be able to support local businesses and have Food trucks more often. How can we add additional days so we can keep the "mom and pop" businesses a float? Thank you! Laura and Matt Rosati Founders of Chanhassen Brewery 6/14/2021 Adopted Ordinance 672 concerning Mobile Food Vending (Food Trucks) 5/10/2021 Todd Degler 9111 Audubon Road Chanhassen MN 55317 952-221-2819 todddegler@gmail.com I would like to present an idea for an "agritainment" use on the family farm on Audubon Road south of Lyman Boulevard. This is a use that is currently not allowed in the community and is not addressed by City Code. I would work with city staff to apply for an amendment to city code. Objective: • Create a new definition in the city code - “Agritainment†• Create criteria for what defines and is allowed in an Agritainment permit. • Amend city code to include Agritainment as a New Interim Use for the “A-2†district. 8/9/2021 Adopted Ordinance 674 concerning Agritourism and approved IUP for Agritourism use on property located at 9111 Audubon Road 5/24/2021 Brian- Golf Zone Colvin 825 Flying Cloud Dr.Chaska MN 55318 9524451500 golfzone24@gmail.com Golf Zone is asking to amend the request of netting at the back of its driving range and operate as they have for the last 60 days. The netting is asked to be put up at 230 yards to stop balls from entering the wetlands which are over 400 yards away. We have had over 6000 golfers hit over 156000 balls in the last 60 days and 100% have not exceeded over 300 yards, therefore proving there is no legitimate need for nets. Furthermore, balls are 100% picked on a daily basis. 7/12/2021 Amended IUP 2021-02 relieving Condition 9 (netting requirement) 6/28/2021 perttu Joseph 681 Chanhassen MN 55317 6126709013 joseph.per2@gmail.com Addressing the issue of NO PARKING boats (RV', etc...) on the driveway. I missed the last meeting that discussed this. I am sorry but I feel like this issue is not over. I don't think this topic has been thoroughly discussed to offer alternatives to the ordinance. There are financial hardships for some folks if they haven't budgeted for or to find and pay for alternative storage. I personally don't have the room to store my average sized boat on the side of my garage. I have lived in Chanhassen for 25 yrs and this is the first I have heard of not being able to store a boat in the driveway. I have a three stall driveway constructed with storing the boat on the pad on purpose. Prior addresses are 790 Santa Vera, 1000 lake Susan Hills Drive, and now 681 Sierra trail. I keep my properties in excellent condition and have ALWAYS stored my boat during the summer on my driveway. I move it to indoor storage during the fall and winter months. Is this a situation that only takes the side of an obscure and outdated ordinance. I am interested in the names of the council members that aren't protecting my property rights. 6/28/2021 Mayor Ryan thanked Mr. Perttu and said these request forms go back to City Staff who will reach out to City Council to see if it is an item that they want to bring back for further discussion. She noted they voted on the item in May, it was initially brought forward the previous August and they have heard from a lot of people. 8/23/2021 Brynn Smithson 7389 Moccasin Trail Chanhassen MN 55317 9529139726 smithsonbrynn@gmail.com I work for the non-profit, The Borgen Project. They work to make global poverty a focus of U.S. foreign policy and have asked me to speak at my City Council. I would like to gain support for the Covax initiative and further foreign funding in any subsequent COVID-19 relief packages in order to combat the pandemic globally and to get the City Council to share their support of it with Sen. Amy Kloubuchar, Sen. Tina Smith and Rep. Dean Phillips. This issues impacts our entire world and with the help of the U.S. government we may be able to reduce the global impacts of COVID and help the U.S. return back to normal as well as improve the country economically. My specific ask requires minimal time and zero cost. This would only require letters to our senators and representative showing support of this initiative. 8/23/2021 Brynn Smithson did not attend the meeting; Laurie Hokkanen responded to the request via email. 55 City Council Item September 13, 2021 Item Future Work Session Schedule File No.Item No: A.3 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION None. Motion Type N/A Strategic Priority N/A SUMMARY The City Council is tentatively scheduled to hold the following work sessions: September 27 1. Review Classification and Compensation Study 2. Budget Discussion October 11 56 October 25 1. Discuss Census Results November 8 1. General Fund & Property Tax Supported Funds Discussion November 22 1. Enterprise and CIP Discussion BACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is published. Work sessions are typically held at 5:30 pm on the second and fourth Monday of each month in conjunction with the regular City Council meeting, but may be scheduled for other times as needed. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 57 City Council Item September 13, 2021 Item Proclamation - Chanhassen Red Birds - 2021 State Amateur Baseball Class "B" Champions File No.Item No: C.1 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Jerry Ruegemer, Park and Recreation Director Reviewed By Laurie Hokkanen SUGGESTED ACTION None. Motion Type N/A Strategic Priority N/A SUMMARY On Sunday, September 5th, the Chanhassen Red Birds baseball team won their 4th consecutive Class B State Amateur Title with a 9-2 win over the Miesville Mudhens. The Red Birds finished the 2021 season with a 33 and 2 record on their way to the 4-Peat. The Red Birds are the second team in 98 years of Minnesota baseball history to win a 4th consecutive state championship. Albert Lea was the other team and their 4-year run was between 1944-1948. In 2008 the Chanhassen City Council entered into a partnership with the Eastern Carver County School District concerning the athletic fields at the new Chanhassen High School. This partnership gave second position of priority scheduling to the City of Chanhassen right behind the school district. The agreement also included the City of Chanhassen contributing $600,000 to the district to improve the athletic 58 facilities. The $600,000 contribution has been a huge win for our community athletic organizations having first-class facilities to host games and participate with their teammates. This investment also gave the opportunity for the Chanhassen Red Birds Baseball team to be resurrected. The forward thinking and investment planted the seed for this community asset and the reason we're celebrating their 4th consecutive Class B State title. The Council should have an immense amount of community pride as we celebrate tonight. Congratulations to the Chanhassen Red Birds on a Chantastic Season! BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Chanhassen Red Birds Proclamation 59 Proclamation RECOGNIZING THE 2021 STATE AMATEUR BASEBALL CLASS “B” CHAMPIONS SEPTEMBER 13, 2021 RED BIRDS DAY IN CHANHASSEN Mayor Elise Ryan WHEREAS, the Chanhassen Red Birds town baseball team became the Minnesota Amateur Baseball Class “B” State Champions on Sunday, September 5th, 2021 during the playing of the 98th Annual Minnesota Baseball Association tournament, and WHEREAS, the team had a season record of 33 wins and only 2 losses, and WHEREAS, the team defeated the Miesville Mudhens in the state tournament by the score of 9 to 2, and WHEREAS, the team was coached by Brandon Arnold, and WHEREAS, the players on the team are: Brandon Arnold, Noah Drusch IV, Brandt Thompson, Michael Jurgella, Aaron Pfaff, Aaron Kloeppner, Mitch Cummins, Logan Spitzack, Justin Arnold, Tyler Valiton, Joe Jersak, Thomas Thompson, Zach Unterseher, Riley Johnson, Jared Cook, Jacob Mrosko, John Straka, John Eischens, Miles Nablo, Nathan Rosenberg, Zack Hartford, Ben Livorsi, Zach Hoffmann, Kody Dalen, Justin Anderson, Chris Choles, Jack Nemetz, Andrew Mahlke, and Blake Tritch, and NOW BE IT RESOLVED, that the Honorable Mayor Elise Ryan and the members of the City Council of the City of Chanhassen, on behalf of all citizens, do hereby recognize the Chanhassen Red Birds for being the 2021 Minnesota Amateur Baseball Class “B” State Champions and for being the pride of Chanhassen and do hereby declare September 13, 2021 Chanhassen Red Birds day in Chanhassen, Minnesota. CITY OF CHANHASSEN 60 City Council Item September 13, 2021 Item Approve City Council Minutes dated August 23, 2021 File No.Item No: D.1 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Kim Meuwissen SUGGESTED ACTION "The Chanhassen City Council approves the City Council Minutes dated August 23, 2021." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION 61 ATTACHMENTS Work Session Minutes Regular Meeting Summary Minutes 62 CHANHASSEN CITY COUNCIL WORK SESSION MINUTES AUGUST 23, 2021 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Rehm, Councilwoman Schubert, Councilman McDonald, and Councilman Campion. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Charlie Howley, Public Works Director/City Engineer; Kate Aanenson, Community Development Director; Ari Lyksett, Communications Manager; Jake Foster, Assistant City Manager; and Jerry Ruegemer, Park & Recreation Director. PUBLIC PRESENT: Lisa Sayles-Adams Eastern Carver County School District 112 Celi Haga Eastern Carver County School District 112 Ron Meyer Eastern Carver County School District 112 Beth Holm Eastern Carver County School District 112 EASTERN CARVER COUNTY SCHOOL DISTRICT 112 REFERENDUM PRESENTATION • Superintendent Sayles-Adams and Finance Director Ron Meyer walked through a PowerPoint Presentation. • Eastern Carver County School District 112’s (ECCS) goal is raise awareness on referendum and ensure that City Council has accurate information. • ECCS has strong graduation rate, 92%, which is significantly higher than state average. Chanhassen High School, 95%. • Previous referendums strengthened community partnerships, including the Chanhassen High School baseball stadium and Chanhassen Red Birds. • Shared April 2021 community survey data, 89% rate the quality of ECCS as good or excellent, 91% trust the school board and administration to do what it right for students, and 94% agree that community receives a good value for its investment in local schools. • Overview of how ECCS spends revenue: 82 cents of every dollar goes to students. Have cut $10M in costs prior to 2019 referendum that didn’t pass. • 70% of school district funding comes from State of Minnesota. State funding has not kept up with rate of inflation. If it had, ECCS District 112 would have received $7,070 per pupil vs. actual $6,567. • Cited additional challenges that informed decision to go for referendum: COVID-19 impacts, failure of 2019 referendum, and unexpected decrease in enrollment. • Received one-time federal dollars that had specific uses. Also, dollars were allocated based on demographics and 112 was on the low end of dollars received in Minnesota. 63 City Council Work Session Minutes – August 23, 2021 2 • Unexpected loss of 300 students during the pandemic has large financial impact. • School Board approved one question for the November 2, 2021 Referendum. 10-year levy to increase general education revenue by $550 per pupil. Tax impact on $375,000 home would be $20 per month. • Cited four categories if referendum approved: Restore, Sustain, Protect, and Invest. Lower class sizes at elementary schools by 1.5 students, additional elective options, keep 5th grade band, maintain school bus walk zones (currently offer tr ansportation to students within two miles of school), maintain gifted and talented services. • Current funding is $980 per student, referendum would increase to $1,530. • Shared tax impact chart and invited any interested parties to visit 112 website to use tax calculator for their specific property’s impacts. • Shared info on how and where to vote. Provided link to www.eccsvote.org. • Sayles-Adams shared her personal outlook – we want to invest in our schools so that our kids have the best options available to them. And also, we want our kids to come back to Eastern Carver County and raise their kids in our communities and our schools. • Mayor Ryan thanked the district for the presentation and the overall partnership between the city and schools. • Councilmember Schubert asked if the revenue will fluctuate based on enrollment. Meyer: Yes, it will. It will also increase by inflation for the first time. This is common in other districts. • Mayor Ryan reiterated thanks for great communication around the referendum, knows community appreciates getting information. UNMANNED AERIAL VEHICLES (UAV) POLICY DISCUSSION • Chief Johnson provided an overview to the policy. • Chief Johnson noted that our policy is narrower and easier to define because we are not using UAV’s for law enforcement purposes. • Chanhassen has benefited from use of Mdewakanton Sioux UAV’s but sees value in having technology in house for quicker responses. • “Pilots” / operators will be required to have FAA part 107 license. • UAVs provide safer alternative to current practices – i.e. finding hot spots on roof during a house fire rather than putting person on a ladder. • Mayor Ryan inquired about where the drones would be stored. Chief Johnson responded that one will be on a Fire Department engine and one will be stored at City Hall, assuming we are able to acquire multiple. Mayor Ryan clarified she was asking where the data would be stored. Chief Johnson responded that the unit has an SD card and the MN Data Practices Act applies. • Councilmember Campion asked Chief Johnson to review the attached quote and what is being proposed. • Councilmember Rehm asked if we would have savings by having the technology in house. Chief Johnson responded that we don’t pay for mutual aid, but would have greater speed of deployment. • Mayor Ryan noted that the policy is on the consent agenda for adoption. 64 City Council Work Session Minutes – August 23, 2021 3 DISCUSS CITY WEBSITE UPDATES/OVERHAUL • Mayor Ryan provided an intro, noting that City Council has talked at multiple points about their dissatisfaction with the current website • Ari Lyksett stated three goals for a web project: complete redesign, simplification and improved resident experience, and ADA accessibility. • Councilmember Schubert said she noticed how many places use actual photos of their city and she really likes that. She also liked the simple drop-down navigations. Be cognizant of background colors and make it easy to read. • Councilmember Rehm inquired why CivicPlus has such a backlog, and Granicus can fit us in. • Councilmember Schubert inquired about staff time that would be required and whether it would impact other priorities. Lyksett replied that either way, the website needs to be her number one priority. A refresh feels like a better investment of time because we will get the outcome we are looking for in a shorter amount of time. • Councilmember McDonald said he had reviewed the sample websites, but thought aside from the pictures, the websites are mostly the same. What kind of user interface technology would a new site bring? If we are going to something new, it should offer more. Current site does get a little busy. How can we help people navigate to where they need to be, quickly? • Lyksett said that if Granicus is selected, they provide insights into most visited pages and that becomes the top navigation buttons, specific to your community. • Councilmember Campio n inquired about whether websites come with apps and encouraged staff to look at an app and being able to push out more information and notifications. • Mayor Ryan shared that one aspect of the website being clunky is the amount of outdated information that is produced from the search function. • Mayor Ryan polled the council as to interest in a complete redesign and found consensus to proceed with getting quotes and making a recommendation at a future Council meeting. • Councilmember Rehm liked the examples that were sent and thinks it would be fun to have a hipper, more innovative website. • Staff will come to back to City Council in next month with quotes and a timeline. Staff will also seek additional input regarding likes/dislikes, and design preferences of the City Council. FUTURE WORK SESSION SCHEDULE The meeting adjourned at 6:40 pm. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 65 CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES AUGUST 23, 2021 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman Campion, Councilwoman Rehm, Councilwoman Schubert , and Councilman McDonald. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Kate Aanenson, Community Development Director; Charlie Howley, Director of Public Works/City Engineer; Don Johnson, Fire Chief; Lance Pearce, Police Lieutenant PUBLIC PRESENT: Summer Teen Volunteers and their Families Tom Furlong, 1405 Knob Hill Lane Brian Grogan, Attorney, Moss & Barnett Mayor Ryan asked the City Council if there were any modifications or additions to the agenda. After the roll call vote there were no changes to the published agenda. PUBLIC ANNOUNCEMENTS: Recognition of 2021 Teen Volunteers Mayor Ryan asked the Teen Volunteers to join her up front and said on behalf of the City Council and the Park and Recreation Commission she would like to recognize them. She stated these 13-16 year-olds were selected to serve as volunteers for City-sponsored recreation programs from June-August and together they compiled over 830 hours of service to the City. She noted they are all so proud of these teens and thanked them for their service. CONSENT AGENDA: Councilwoman Rehm asked to pull item 6 from the Consent Agenda and be considered separately. Mayor R yan noted they would add item 6 under New Business. 66 City Council Minutes – August 23, 2021 2 Councilman McDonald moved, Councilman Campion seconded that the City Council approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated August 9, 2021 2. Receive Planning Commission Minutes dated July 20, 2021 3. Receive Senior Commission Minutes dated June 18, 2021 4. Approve Claims Paid 08-23-2021 5. Authorize Execution of Operations and Maintenance Agreement for Deer Haven Development 6. Ordinance XXX: Approve Amendment to City Code Concerning Noise This item was removed from the Consent Agenda and moved to New Business. 7. Ordinance 677: Amend City Code Chapter 2-Administration Concerning Environmental Commission Membership 8. Resolution 2021-45: Authorize LED Lighting Replacements at Fire Station #1 and East Water Treatment Plant 9. Resolution 2021-46: Adopt City Policy for the Use of Unmanned Aerial Vehicles (UAV) for Approved City Purposes 10. Approve Temporary On-Sale Liquor License Request; St. Hubert Catholic Community; Harvest Festival on September 25, 2021 All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. 1. Chanhassen Rotary Car Show Parade: Tom Furlong Mr. Furlong, Rotary Club President, invited the public to a new event planned for Labor Day which is a car show and parade. They are working with Staff on the special event permit and expect to have about 200 vehicles as part of the parade. The car parade will start along West 78th Street at 11:30 a.m. and end at the Chanhassen Dinner Theatre parking lot. He noted the Rotary Club is talking to local restaurants and encouraging them to have a Labor Day Special; there will also be food, beverages, and a beer tent at the event. Mr. Furlong stated if participants would like to register a car, they may go to www.chanhassenrotary.org. He thanked the businesses that are sponsoring the event. 2. Brynn Smithson Citizen Action Request Ms. Smithson was not present. Mayor Ryan noted Ms. Hokkanen responded to the request via email so perhaps Ms. Smithson felt the question was answered. FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE 1. Law Enforcement Update 67 City Council Minutes – August 23, 2021 3 Lieutenant Pearce noted in July they responded to 853 calls for service, many attributed to theft, theft of motor vehicle, burglary, and disorderly conduct. They also saw significant increases in medical calls, suspicious activity, and mental health calls. As of now, the thefts were all crimes of opportunity with unlocked vehicles overnight , unlocked doors to a garage, or the use of a stolen garage door opener; in three of the instances people were home at the time. Lieutenant Pearce stated they have almost all of the property located and have found all stolen vehicles. During the 4th of July Celebration, he noted it was a success for the department with a few minor medical calls but no criminal events. The department was able to make it to all of the registered Night to Unite events. The past week deputies participated in seven hours of mobile field force training hosted by the State Patrol and tactics for response to civil unrest. September training will be “train the trainer” for the body cameras that will be deployed in October. Sergeant Nate Mueller introduced his canine K-9 Ringo, and gave a presentation including history on these dogs and their working characteristics. He shared that when Ringo came to the United States from Slovakia, they spent two weeks in bonding time, four weeks of narcotics detection school, and t welve weeks of patrol school (obedience, tracking, suspect search, apprehensions, and evidence search). Sergeant Mueller explained the narcotics and patrol certifications they go through once per year and showed pictures on screen. 2. Fire Department Update Fire Chief Johnson noted July was a busy month with 120 calls for service which included 73 EMS rescue calls and 5 fires. The department is currently having their annual health and wellness physicals, and they are continuing to plan for t he August 27 Open House. OLD BUSINESS - None. PUBLIC HEARING: 1. Resolution 2021-47 and Resolution 2021-48: Adopt Resolution Vacating Public Right- of-Way of a Portion of Ruby Lane Mr. Howley noted 1861 and 1877 Topaz Drive have requested the vacation; he showed an aerial view of the properties on screen and noted the City still retains public utilities and would retain the easements to cover those. Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Councilwoman Schubert moved, Councilman Campion seconded to adopt resolutions approving the vacation of portions of the public right-of-way legally descried as Ruby Lane between Block 1 Lot 4, and Block 3 Lot 2, Ashling Meadows 2nd Addition, according to the 68 City Council Minutes – August 23, 2021 4 recorded plat thereof, Carver County, Minnesota. All voted in favor and the motion carried unanimously with a vote of 5 to 0. NEW BUSINESS 1. Ordinance 678: Approve Franchise Ordinance for Cable Franchise Agreement with CMN-RUS (dba MetroNet) Ms. Hokkanen stated the City Council is considering entering in to a franchise agreement with MetroNet and cable is the only utility allowed in the public-right -of-way that is not governed by the public utilities commission. Through a franchise agreement the City outlines requirements and how the provider will work in the right -of-way. The City currently has a non-exclusive franchise agreement with Mediacom. Attorney Grogan, Moss and Barnett, is here representing the City this evening. He noted the Federal Cable Act has a stated purpose to “promote competition in cable communications and minimize unnecessary regulation that would impose an undue economic burden on cable systems.” The standard tonight is that the City not unreasonably r efuse to award a second or competitive cable franchise. Attorney Grogan gave a presentation on screen regarding history and franchise negotiations. He noted the franchise terms include a 10-year term, 5% franchise fee, performance bond of $50,000, and strong customer service standards, three public/education/government (PEG) channels, free service to public buildings and schools, and PEG transport. He walked the Council through additional agreements and noted the recommendation is approval of the franchise agreement with MetroNet and the fiber agreement. Councilman McDonald noted in the packet there was a letter from Mediacom where they made a number of accusations about what the City was or was not doing. He asked if those are addressed as part of this recommendation. Attorney Grogan believes the letter came after the City held a public hearing to consider the qualifications. He said they did carefully review Mediacom’s concerns and tried to address each of those within the franchise. Staff is quite confident they have met those concerns. Mayor Ryan asked how the cable companies are held accountable to the strong customer service standards. Attorney Grogan replied the standards are based on FCC model standards; the City Council stands in the position to enforce them. These standards include answering the phone within the first 30 seconds, transferring to a live operator within 30 seconds, meeting an installation standard, and a host of other standards. If the City Council or Staff receives complaints from residents that the company was failing to meet those standards, the City Council would then have the ability to impose liquidated damages or to hold them in default of the contract and impose other remedies. 69 City Council Minutes – August 23, 2021 5 Mayor Ryan asked about damage to private property. Attorney Grogan replied most of the contract speaks to public property; on private property, the company needs authority from the homeowner. He noted the City has a robust ordinance and they should not have any homeowners experiencing any change of course from what they are accustomed to. Councilman McDonald moved, Councilwoman Schubert seconded that the City Council approve the MetroNet Cable Franchise Ordinance and approve the Fiber Agreement between the City of Chanhassen and MetroNet. All voted in favor and the motion carried unanimously with a vote of 5 to 0. 2. Ordinance 679: Approve Amendment to City Code Concerning Noise Ms. Aanenson stated this was brought to the City as a request from the Chanhassen Brewing Company to allow them to have outdoor music past 10:00 p.m. Right now the nuisance ordinance regulates hours of noise between 10:00 p.m. and 7:00 a.m. Staff recommended 11:30 p.m. and the rationale is there is no neighboring property within 500 feet. Co uncilwoman Rehm noted the City is know n for being a quiet and peaceful community and she is a bit concerned about making the jump from 10:00 p.m. to 11:30 p.m. She noted three other cities that responded are limited to 11:00 p.m. so Chanhassen would be an outlier in allowing 11:30 p.m. She would prefer the Planning Commission take a look at this, although it is not required. Ms. Aanenson noted because this is the Nuisance chapter it is a City Council jurisdiction. She recommended if the Council wanted to go to the Planning Commission, they could put a notice in the paper to give a 10-day notice for the next meeting and would allow for public comment. Based on the feedback, the City Council can make an informed decision. The City Council discussed their o pinions regarding the noise ordinance, including the younger demographic coming into the City and having more options for them downtown rather than going to other cities. Councilman Campion, Councilman McDonald, Councilwoman Schubert, and Mayor Ryan are in favor of the ordinance as it stands. Mayor Ryan stated the City is still making sure the distance is there and that residents do have the opportunity to complain. Councilman Campion moved, Councilwoman Schubert seconded that the City Council adopts the proposed Ordinance amending Chapter 13 concerning prohibited noises. All voted in favor and the motion carried with a vote of 4 to 1. Councilwoman Rehm voted Nay. 70 City Council Minutes – August 23, 2021 6 COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Mr. Howley noted there is currently a drought which is exceptional and severe for a majority of the state. The DNR sent a letter to Chanhassen noting the City is within the Mississippi Watershed and asked the City to enact water conservation measures. Mr. Howley said the City has a normal code restriction for odd/even watering and for additional conservation they cut out all watering from 10:00 a.m. to 5:00 p.m. They enacted the conservation on July 26, 2021 which resulted in about a 9% decrease in water usage. Mr. Howley clarified the City’s water supply is in good shape as it comes from deep aquifer wells. CORRESPONDENCE DISCUSSION. 1. 2020 Census Counts Letter from Metropolitan Council 8/17/2021 2. Letter from Kennedy & Graven 08-17-2021: 2021 Second Half Suburban Rate Authority Assessment Councilman McDonald moved, Councilwoman Rehm seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:37 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 71 City Council Item September 13, 2021 Item Receive Planning Commission Minutes dated August 17, 2021 File No.Item No: D.2 Agenda Section CONSENT AGENDA Prepared By Jean Steckling, Sr. Admin Support Specialist Reviewed By Kim Meuwissen SUGGESTED ACTION "The Chanhassen City Council Receives the Planning Commission Minutes dated August 17, 2021." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION 72 ATTACHMENTS Summary Minutes 73 CHANHASSEN PLANNING COMMISSION REGULAR MEETING MINUTES AUGUST 17, 2021 CALL TO ORDER: Noyes called the meeting to order at 7:00 p.m. and noted the Chair and Vice Chair were absent so the Commission needed to nominate someone to be Chair Pro-Tempore. Alto nominated Noyes to be Chair Pro-Tempore for the meeting. Johnson seconded. All voted in favor and the motion carried unanimously with a vote of 4 to 0. MEMBERS PRESENT: Eric Noyes, Erik Johnson, Doug Reeder, and Kelsey Alto. MEMBERS ABSENT: Steven Weick, Laura Skistad, Mark von Oven. STAFF PRESENT: MacKenzie Young-Walters, Associate Planner; Josh Storms, Community Development Intern. PUBLIC PRESENT: Merle Steinkraus 1800 Lake Lucy Road Diane Steinkraus 1800 Lake Lucy Road Tim Johnson 6287 Chaska Road Chair Pro-Tempore Noyes reviewed guidelines for conducting the Planning Commission meeting. PUBLIC HEARING: PLANNING CASE 2021-16: APPROVE A REQUEST FOR A VARIANCE TO ALLOW CONSTRUCTION OF AN ACCESSORY DWELLING UNIT (ADU) WITHIN AN EXISTING SINGLE-FAMILY RESIDENCE ON PROPERTY LOCATED AT 1800 LAKE LUCY ROAD Associate Planner Young-Walters presented a summary packet of information. The property at 1800 Lake Lucy Road is zoned rural residential (RR) and has a minimum lot size of 2.5 acres. The lot is 2.57 acres, has about 14.82% lot cover, and the home and accessory structures meet all setback requirements of the RR district. The Applicant is requesting a variance as part of an already approved building permit; they bumped out the garage and received permission to add a mudroom, washer/dryer, master bathroom, and bedroom. However, because they want to add a kitchen, it technically qualifies as a second dwelling unit. City Code allows the granting of a variance to allow a one-family dwelling as a two-family dwelling assuming it meets certain criteria. The Applicant has stated they would like to use it as an accessory dwelling unit so they can live with their children; the father has developed a heart condition which has made this arrangement desirable. Section 20-59 allows the use of single-family as two-family if they meet four conditions: demonstrated need based upon disability, age, or financial hardship; the dwelling has the exterior appearance of a single-family dwelling; separate utility services may not be established; and the variance will not be injurious to or adversely affect the neighborhood or surrounding residents. Staff believes the Applicant meets all four criteria and recommends that 74 Planning Commission Minutes – August 16, 2021 2 the variance be approved, subject to conditions preventing the future use as a rental property; it may not be rented, must be occupied by a relative, must have unobstructed access between levels, and no separate utilities. Reeder asked, when the next family moves in, how does the City become aware that the utilities are not separate? Mr. Young-Walters noted separate utilities are easy because they must go to the City for a separate water meter. How does the City guarantee that it does not become a rental property? Much of it is honor system; if the City were to receive complaints from neighbors or see a listing for a rental property (because it is recorded against the deed), the City has more leverage to come in and clean it up. He clarified that the Applicant could still rent the entire house out as they have property rights, however, they cannot rent it as two units. Merle Steinkraus, Applicant, built the home 32 years ago and recently sold it to his son and daughter-in-law who have two small children. He noted it is a wonderful opportunity for the Steinkraus family to stay in the house and grow old. He clarified the intent is to keep it as a single-family home. Chair Pro-Tempore Noyes opened the public hearing. Chair Pro-Tempore Noyes closed the public hearing. Commissioner Johnson moved, Commissioner Alto seconded that the Chanhassen Planning Commission recommend the variance request for the use of a single-family dwelling as a two-family dwelling be approved, subject to the conditions of approval and adoption of the attached Findings of Fact and Decision Recommendations. All voted in favor and the motion carried unanimously with a vote of 4 to 0. PUBLIC HEARING: APPROVE A REQUEST FOR A VARIANCE FOR LOT COVER AND SETBACK VARIANCES TO CONSTRUCT A PORCH AND DECK ON PROPERTY LOCATED AT 6287 CHASKA ROAD Community Development Intern Josh Storms presented a summary packet of information. The lot is zoned Single-Family Residential and the property has a lot size of 21,205 feet with a lot cover percentage of 26.8%. The house has a non-conforming rear-yard setback of 17.4 feet and a non-conforming west side yard setback of 9.7 feet. The patio behind the garage is non- conforming at six feet and the patio at the southeast corner has a non-conforming setback of seven feet. The existing deck has a non-conforming rear yard setback of 20 feet and the property has a non-conforming retaining wall and stone path that crosses the west property line. The Applicant is proposing to replace the existing deck with a 3-season porch and replace the attached patio with a new deck, and are also proposing to remove the southeast attached patio, two sections of driveway, and the stone pathway. The Applicant has stated that they do not have the ability to construct a 3-season porch and deck meeting the 30-foot setback and have stated the porch will not extend any closer to the rear lot line than the existing deck and the existing attached patio will be replaced with a new deck with a setback of 17 feet. With the removal of both patios, two sections of driveway, existing deck, and stone pathway, the property will be just under 25% lot coverage. The City received four phone calls from neighbors of which three had 75 Planning Commission Minutes – August 16, 2021 3 no concerns and were just curious; one neighbor asked if these changes would have any major effects on the rear yard’s visibility. The existing yard is already screened by vegetation and fencing, and the Applicant is proposing additional landscaping for a visual barrier. Staff believes these changes to the property will not have a visual impact on neighbors and the variance is a result of practical difficulties caused by the home’s location. The decrease and removal of existing non-conformities will bring the property closer to conforming with the City Code. Commissioner Reeder asked why it was built at the back of the lot; was it low up front? Mr. Storms said staff is not entirely sure but they know the home was constructed in 1987 and the original plans intended for the house to be much closer to the street. Commissioner Alto asked if the Applicant needs the neighbor’s permission to remove the walkway since it crosses the property line. Mr. Young-Walters replied, yes, technically they would, although he assumes the neighbors are not objecting to things being removed from their property but the Applicant can speak to that. Tim Johnson, LIVIT Site + Structure, is representing the client and has a family that is excited about the space and recently purchased the home unaware of some of these challenges. The clients are excited for the improvements and said it is a tough lot, and they do not know why the house was pushed back that far. The site is non-conforming and the Applicant has done everything they can to push or keep the porch in the existing deck location that is there today. They need to pull out the retaining walls as they are taking on water in the basement of the home; part of the project is to rebuild the retaining walls, increase the privacy, and landscape to get the hardscape to conform. Chair Pro-Tempore Noyes asked if the diverted water will stay on the property, will it absorb, or move off of the property. Mr. Johnson thinks it will slow the water down so it can stay in the planting beds and garden beds by elevating the retaining walls higher than they are today. Right now it is a negative grade right to the house so by building the walls high enough in the middle, it allows the water to go to the lot lines and drainage utility easements and run north. Chair Pro-Tempore Noyes opened the public hearing. Chair Pro-Tempore Noyes closed the public hearing. Commissioner Reeder clarified the Applicant would have to submit a drainage plan that would need to be approved. Mr. Young-Walters replied in the affirmative. Commissioner Alto moved, Commissioner Reeder seconded that the Chanhassen Planning Commission recommends that the 8.3 foot rear yard setback variance to construct a 3- season porch and a 13-foot rear yard setback variance to construct a deck be approved, subject to the Conditions of Approval, and adopts of Findings of Fact and Decision. All voted in favor and the motion carried unanimously with a vote of 4 to 0. APPROVAL OF MINUTES: 76 Planning Commission Minutes – August 16, 2021 4 APPROVAL OF PLANNING COMMISSION MINUTES DATED JULY 20, 2021 Commissioner Alto noted the summary Minutes of the Planning Commission meeting dated July 20, 2021 as presented. CITY COUNCIL ACTION UPDATE Mr. Young-Walters noted the Commissioners attended the ULI meeting and they will be discussing that more at the next meeting. He reminded them to please fill out the survey that was sent and they will do a summary of that with take-home points. He stated Agritourism was approved with a few modifications, the 21 lot subdivision south of Fox Wood was approved, and the 2-lot split off Eagle Ridge Road was approved. ADJOURNMENT: Commissioner Reeder moved to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The Planning Commission meeting was adjourned at 7:27 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Jean Steckling Sr. Admin Support Specialist 77 City Council Item September 13, 2021 Item Receive Park and Recreation Commission Minutes dated July 27, 2021 File No.Item No: D.3 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Park and Recreation Commission Minutes dated July 27, 2021." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET 78 RECOMMENDATION ATTACHMENTS Summary Minutes 79 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES JULY 27, 2021 Chairman Tsuchiya called the meeting to order at 7:01 p.m. MEMBERS PRESENT: Karl Tsuchiya, Matt Kutz, Jim Peck, Heather Markert, Don Vasatka, and Scott Fischer. Sandy Sweetser was present via Zoom. MEMBERS ABSENT: Chaehyun Lee,Youth Commissioner STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation Coordinator. PUBLIC PRESENT: None. APPROVAL OF AGENDA. Chair Tsuchiya asked to hear about Avienda during Old Business. Mr. Ruegemer will share an update. Commissioner Peck moved, Commissioner Kutz seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS. None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES. APPROVE PARK & RECREATION MINUTES DATED JUNE 22, 2021 Commissioner Kutz moved, Commissioner Markert seconded to approve the Minutes of the Park and Recreation Commission Meeting dated June 22, 2021 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. NEW BUSINESS. DISCUSS CONCEPT OF PARK AND RECREATION REFERENDUM Park and Recreation Director Jerry Ruegemer said at the June City Council work session meeting they had a discussion on a park referendum. It was also mentioned during the strategic plan presentation by Mayor Ryan and City Manager Hokkanen. He noted they are trying to listen to elected officials and residents and looking at how they can plan for the future in a responsible 80 Park and Recreation Commission Minutes – July 27, 2021 2 way. He noted the Lake Ann Feasibility Study completed in 2019 and the Park Recreation System Plan in 2017, which are the guiding documents leading the City through the area of a potential referendum. Mr. Ruegemer gave a presentation on screen and noted action is not needed tonight but rather he is starting the dialogue. The objective of the referendum is the betterment and enhancement of the park system within Chanhassen. Referendum priorities may include a Lake Ann Park Expansion (trail network, bridges, boardwalk, nature feature), facility improvements such as the Rec Center or a new Community Center, an aquatic feature (splash pad, water playground), or athletic facility improvements (sport courts, ballfield, lighting, modern bathrooms). Mr. Ruegemer walked through historical park improvement funding sources which include Park Dedication Fees: for any new development building permits that come in are assessed a fee which funds different improvements within the parks. Currently, with the Arboretum Trail project, the current fund balance is much lower than normal; however, with Avienda coming up and Erhart Farm, they will collect some additional funding to replenish the fund a bit. The Park Equipment Fund was started 4-5 years ago with excess funds from the General Fund of $250,000 annually. The Pavement Management Fund dedicates about $70,000 annually to trail/park and parking improvements. In 2019, there was a community survey and about 8 in 10 residents strongly or somewhat supported a permanent tax levy of $250,000 annually to fund the repair and refurbishment of existing City parks equipment, structures, and playgrounds at about $22/year per household. Other questions included a ballot question that would approve a property tax increase of approximately $5 per month on a home valued at $430,000 (he believes it has been brought down to $400,000) for general improvements to a number of community parks. Again, 78% of people somewhat or strongly supported that which is a good indicator that there is an appetite for park improvements. Mr. Ruegemer gave history of referendums within the City of Chanhassen from 1969 until today and spoke about municipal special election timing. Mr. Ruegemer noted the next steps would be that the City Council will appoint a task force of typically 12 appointed members who will define the mission and goals, identify projects based on community desires, and make recommendations. Later this fall they may bring the item back before the Park and Recreation Commission to begin the process of moving it forward. The Commission discussed taking tours of various parks and trail systems and progress within the city. Commissioner Markert spoke about water parks and splash pads nearby and noted she takes her children to other cities and spends money within those communities. Mr. Kutz replied that is the point of the referendum, to find opportunities to be unique, so they are not like other communities, and then they can also bring people into Chanhassen. 81 Park and Recreation Commission Minutes – July 27, 2021 3 Mr. Ruegemer noted they hear about these different opportunities from residents, people desire it, and they would love to have those types of amenities within the city. He believes it is important for the business community to bring people in, and it would be a source of pride for the City. Commissioner Sweetser asked if in past referendums have there been discussions about projects and the potential revenue, for example, if there was a new rec center with volleyball courts. Is that revenue taken into account when a project is being considered? She thinks there could be some wonderful additions and perhaps there could be some revenue opportunities for the City. Mr. Ruegemer replied it really depends on what amenities are included within a referendum. If it was something they could charge admission for that would definitely be looked at. Perhaps if there are ways to offset the expenditures with revenue collected the City Council would be all for that. OLD BUSINESS. AVIENDA UPDATE Mr. Ruegemer updated the Commissioners on Avienda, which is a partnership with the owner of Lifetime Fitness on the corner of Powers Boulevard and Lyman Boulevard. The development will be mixed-use of retail, hospitality, medical, lifestyle, some housing; somewhat of a community upon community. He noted there was talk about an Arbor Lakes shopping/retail destination and since the pandemic hit they have backed off that a bit. The grading process has started and the developer is in the process of securing tenants for the development. REPORTS. 2021 4TH OF JULY CELEBRATION EVALUATION Priya Tandon, Recreation Coordinator, highlighted the 38th annual 4th of July celebration. Attendance was slightly down from previous years but all things considered they had similar attendance to previous years. Activities included Family Night, water wars, carnival, business expo, vaudeville performance, kiddie games and kiddie parade, the Chalk It Up contest, skateboard competition. Ms. Tandon stated they also had a first aid tent and there were no big incidents but a few heat-related incidents occurred and were taken care of. They also had a nursing and baby-changing tent to make it as family-friendly as possible. Taste of Chanhassen and the Beer Garden were presented by the Rotary Club. There were also bands with live music and dancing. On July 4th they had a fishing contest, face painting, classic car show, parade, historic plane flyover, and a 21-minute fireworks display. Ms. Tandon noted many people and organizations presented the celebration, the Parks and Recreation Department, the Rotary Club, the Southwest Metro Chamber of Commerce, Chanhassen Fire, Carver County Sheriff, Carver County Parks, the Parks Maintenance Department, and many different sponsors, all on very short notice. She noted they are very appreciative and pleased with how everything came together. They received a lot of positive feedback and excitement that they were able to have the celebration this year. Looking ahead to 82 Park and Recreation Commission Minutes – July 27, 2021 4 2022, they want to bring back the 2019 event components that they were not able to include in 2021 such as bingo, t-shirt sales, promotional magazine, pony-rides, and other things, as well as recruiting more local Chanhassen restaurants to participate in the Taste of Chanhassen. Ms. Tandon noted she attached an expense report which is not fully accurate as there are still numbers coming in, but it gives a good picture of what the event and budget looks like. Commissioner Markert suggested having an event map at entrances describing where bathrooms, ticket sales, etc., are located. She noted it was a great event. Ms. Tandon also noted they put a short survey up on their Facebook page after the event and received great constructive feedback. It is nice to see the subtle things that City staff may not notice but having other people suggest improvements for future years. Commissioner Sweetser missed draft beer sales. Mr. Ruegemer noted the Rotary feels it is a lot easier to do cans, and noted seltzer was extremely popular this year. Commissioner Fischer heard from some neighbors that getting out of the fireworks was pretty terrible and took some an hour to get out and get home. He said if there are efficiencies there they can work on, although one does not have a choice in where to park as they may be directed to a spot all the way to the back. Ms. Tandon stated that is something they are looking at to improve for next year. Commissioner Markert went over to the park development and suggested letting people know of other popular spots to watch the fireworks. Mr. Ruegemer noted they usually let people figure it out themselves. Commissioner Fischer suggested having the baseball lights on for people to get settled and then turn them off when fireworks begin. Ms. Tandon noted they can look into that for the next year. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. Commissioner Kutz asked if they can start incorporating the associations into their meetings again if they are available. He enjoys hearing from baseball, soccer, and other associations. It is always good to hear their input on the park systems. Chair Tsuchiya asked if anything has happened with the mountain biking group. 83 Park and Recreation Commission Minutes – July 27, 2021 5 Mr. Ruegemer noted it is right along the Highway 212 right-of-way in Chaska. It is all built and dedicated and is pretty active. Chanhassen has not been approached as of now. ADMINISTRATIVE PRESENTATIONS. None. ADJOURNMENT. Commissioner Markert moved, Commissioner Vasatka seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:17 p.m. Submitted by Jerry Ruegemer Park and Recreation Director Prepared by Jean Steckling 84 City Council Item September 13, 2021 Item Receive Senior Commission Minutes dated July 16, 2021 File No.Item No: D.4 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Kim Meuwissen SUGGESTED ACTION "The Chanhassen City Council Receives the Senior Commission Minutes dated July 16, 2021." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION 85 ATTACHMENTS Summary Minutes 86 1 CHANHASSEN SENIOR COMMISSION MINUTES Ju ly 16, 2021 MEMBERS PRESENT: Jerry Cerchia, Bhakti Modi, Ruth Lunde, Lisa Lyon, Linda Haight, Jim Camarata. MEMBERS ABSENT: Dorina Tipton, Susan Kibler. STAFF PRESENT : Sharmeen Al-Jaff, Senior Planner; and Mary Blazanin, Senior Center Coordinator. GUESTS PRESENT: Mayor Elise Ryan, City Manager Laurie Hokkanen, Assistant City Manager Jake Foster, and Dawn Plumer , Carver County Public Health. APPROVAL OF AGENDA: Commissioner Lunde moved to approve the Agenda. Commissioner Camarata seconded the motion. All voted in favor and the motion carried. SENIOR COMMISSION MINUTES DATED JUNE 18, 2021: Commissioner Lyon moved to approve the minut es. Commissioner Lunde seconded the motion. All voted in favor and the motion carried. CITY OF CHANHASSEN S TRATIGIC PLAN: Elise, Laurie and Jake shared the new strategic plan for the city with the commission. They have been visiting with all of the commissions to present the plan which is the first strategic plan completed for the city in many years. The reason the city did it was to get the Council, commissions and staff all on the same page and confirm long-term goals for the city. The council did a strengths, weaknesses, opportunities and threats (SWOT ) analysis with a consultant firm during a two -day workshop in February. The consultant wor ked with the council and department heads to develop the plan. The plan can be found on the city’s website. There were two things that Laurie wanted to highlight for the commission – the Vision, Mission and Values section and the Strategic Priorities sec tion. Within the Vision section it was important to the council and staff to include that Chanhassen is a ‘community for life,’ meaning that residents of all ages and stages should be able to call Chanhassen home. Part of the Mission is to make sure all staff knows the ‘why’ of what we do to serve the community and that sustainability is critical to all aspects of the city’s work and responsibilities. Engagement is also a part of the Values and being sure that all members of the community can feel engaged. The city will be using ‘FlashVote’ more to gauge community values on different subjects. There are five strategic priorities with the council and staff taking part in bringing them to fruition. The city will be implementing Envisio software to provide benchmark and progress information. The Senior Commission addressed Aging in Place and educating the community on the concept as a goal that will fit in with Community for Life. JULY 3RD BUSINESS EXPO-ACT ON ALZHEIMER’S UPDATE: Commissioners Modi and Lyon staffed the table. There were many interested individuals that had questions regarding services and support groups. 87 Chanhassen Senior Commission Minutes – July 16 , 2021 2 REVIEW OF THE OCTOBER “AGING IN PLACE” MONTH CALENDAR - MARY BLAZANIN: Mary Blazanin, Chanhassen Senior Center Coordinator, is working with the Twin Cities Chapter. Starting in October, the Senior Center will offer the following classes: Age in Place Month, October 2021 • Tuesday, October 5, 3:30-4:30pm, “Basic Tech 101: How Technology Helps You Stay Safe and Independent” o Description: Geek Squad experts share their knowledge of technology currently on the market along with new ideas on the horizon, which are designed to keep you both independent and safe in your own home for longer than ever before. Whether you are new to retirement, or working your way there, this class explores simplified and interactive technology to help make aging well at home a stronger reality. Class held in lower level of Chanhassen City Hall • Wednesdays, October 6, 13 and 20, “Aging with Gusto: Learning to Age Well Independently” o Description: Expand your positive view of aging and explore the values and key contributors you want to emphasize which help you lead a meaningful and satisfying life. This class is held in partnership with Chaska Lodge and Carver County SHIP programs. Class will be held at the Chaska Lodge • Tuesday, October 12, 4-6:00pm. “Act III: Your Personal Plan for Aging in Place” (Speaker + Light Meal) o Description: Everyone ages, if they’re lucky! In order to successfully age and live where you want to live (“age in place”), we strongly recommend some planning. This class walks you through the essential concerns to sustain a safe and secure lifestyle in your home. It includes a self-evaluation of key areas, such as housing , health, finance, education, personal activity goals and more. You will leave with a plan for Aging in Place, including your action steps going forward. You will also leave with the booklet “The Cost of Aging” to help you continue your action plan. Class taught by experts from the Minneappolis Chapter of the National Aging in Place Council. Class held in Lower Level of City Hall. A light meal will be served following the presentation 88 Chanhassen Senior Commission Minutes – July 16 , 2021 3 • Tuesday, October 19, 6-8:00pm. “Meet Trellis: Your 1-Stop Shop for Financial & Aging Well Resources.” o Description: Once you have your aging plan in place, you may be wondering how to find the resources to make it happen. Trellis is your one stop shop for all things relat ed to Medicare, Health Care, Financial Options, Referrals and so much more. A branch of the MN Board on Aging, Trellis offers free, expert advice and information to help you age well. A light meal will be served at 6pm prior to the presentation. Class held in the Lower level of Chanhassen City Hall • Tuesday, October 26, 10:30am-noon, “Home Fit” o Description: The AARP HomeFit Guide was created to help people stay in the homes they love by turning where they live into a “lifelong home,” suitable for themselves and anyone in their household. This presentation offers solutions that range from simple do-it -yourself fixes to more involved projects. Presenter Gene Nicolelli is an award-winning architect and a Certified Aging-in-Place Specialist with over 40 years expertise in universal design. Class will be held in the lower level of Chanhassen City Hall. A light lunch will be served following the session. Sponsored by Merlin’s Ace Hardware (?) In addition to these programs, the Senior Center will offer upcoming programs in November, January and February on the topic of organization and empty nest planning. ADJOURNMENT: Chairman Cerchia called for meeting adjournment. Commissioner Camarata moved to adjourn; Commissioner Modi seconded the motion. All voted in favor and the motion carried. Prepared and submitted by Sharmeen Al-Jaff 89 City Council Item September 13, 2021 Item Receive Environmental Commission Minutes dated July 14, 2021 File No.Item No: D.5 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Kim Meuwissen SUGGESTED ACTION "The Chanhassen City Council Receives the Environmental Commission Minutes dated July 14, 2021." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET 90 RECOMMENDATION ATTACHMENTS Summary Minutes 91 CHANHASSEN ENVIRONMENTAL COMMISSION REGULAR MEETING 6:00 PM JULY 14, 2021 Members Present: Markus Fischer, Kristin Fulkerson (zoom), Jeff Harken, Greg Hawks, Scot Lacek, Leslie Elhadi, Bill Chappell. Members Absent: None. Staff Present: Jill Sinclair, Environmental Resources Specialist. Minutes: June minutes were approved. July 3 Business Expo: Event went well. It seemed there were not as many vendors and overall maybe less attendance by the public. Commissioners thought they could have used more signage for table/display. For the recycling game, the big stumper was the egg carton. Most thought it was recyclable. The commission got lots of plastics questions and some composting questions/comments. People either seemed to know a lot or a little about recycling, not too many in the middle. Only one person got all of the items in the proper bins – trash, recycling or organics. Plastics Free July: Commission didn’t have time to promote event. Discussion had about what’s considered a single use plastic. The commission challenged themselves to try it for one day and decided to do it on Saturday, July 31. Jill will send out email reminder with link to Plastic Free July website. Commission will report back how it went, what worked, what didn’t. 2021 Recycling Education – DemCon Trailer at Bluff Creek Open House: Bluff Creek Elementary invited the city to host the trailer at the school’s open house on August 30 and 31. The school plans to have food trucks there as well. The trailer is scheduled for August 30, 2-4pm, and August 31, 3-5pm. Some commissioners will attend to answer questions and have resources available. Jill will send an email to the Environmental Commission with dates and times. Commission can have copies of the Connection newsletter with Jeff’s article along with handouts for the Carver County Environmental Center. Maybe also have a drawing for a reusable lunch container set. Could have a display of single- use plastic containers versus reusable. Good signage will be needed. Forever Ware update: Kristin and Jill attended a meeting with a representative from Forever Ware as well as representatives with Carver County and MN Chamber of Commerce/Waste Wise to hear more about the program and look into ways to start a reusable takeout container program in Chanhassen. Carver County offered to work with Forever Ware to start a project in Carver County, specifically Chanhassen. Jill and Kristin said the commission is able to help promote the program to vendors and the public when the time comes. GreenStep Cities Update: Jill reviewed the program with the commission and shared that not many new projects/improvements were started in 2020. The commission thought that the GreenStep best management practices fit well with the city’s new strategic plan. The commission would like to add GreenStep updates to every other agenda in order to work on finding practices to promote or incorporate into the city’s plan. For the Sept ember agenda the commission could work on how to promote Buy Local and find a project to partner with the watershed district . Jeff volunteered to present with the Economic Development commission when needed. 92 Environmental Commission Minutes – July 14, 2021 2 City updates: • The Avienda development has started grading. There are no site plans or building permits submitted at this time. The extension of Bluff Creek Drive will be completed. General Discussion: • Add to the Sept ember agenda on work plan: GreenStep and Plastic Free updates. • Add to the October agenda on work plan: Master Water Steward presentation • Jeff shared he submitted an article for the city newsletter on the recycling symbols 1-7, myths of recycling and how to recycle right. • Watershed update: Christian Brother’s Automotive was approved, Pioneer Trail wetlands received money from Met Council for restoration project; Riley Creek in Bear Path golf course was approved for a water quality project; Plans were reviewed for the Rice Marsh Lake project in Chanhassen; still looking for a director. Meeting adjourned at 7:30 pm Minutes submitted and prepared by Jill Sinclair 93 City Council Item September 13, 2021 Item Approve Claims Paid 09-13-2021 File No.Item No: D.6 Agenda Section CONSENT AGENDA Prepared By Danielle Washburn, Assistant Finance Director Reviewed By Kelly Strey SUGGESTED ACTION Approve claims paid. Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION The following claims are submitted for review and approval on September 13, 2021: Check Numbers Amounts 94 175967 - 176073 $1,281,253.72 ACH Payments 1,411,006.85 Total All Claims $2,692,260.57 BUDGET RECOMMENDATION ATTACHMENTS Check Summary Check Summary ACH Check Detail Check Detail ACH 95 Accounts Payable User: Printed: dwashburn 9/3/2021 9:34 AM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount APAGRO APACHE GROUP 08/19/2021 0.00 366.28175967 BCATRA BCA 08/19/2021 0.00 75.00175968 BORSTA BORDER STATES ELECTRIC SUPPLY 08/19/2021 0.00 386.61175969 CENENE CENTERPOINT ENERGY MINNEGASCO 08/19/2021 0.00 190.67175970 DeaPro Dean's Professional Plumbing 08/19/2021 0.00 2.85175971 EngAli Alice English 08/19/2021 0.00 100.00175972 FLUINT Fluid Interiors LLC 08/19/2021 0.00 378.12175973 HeaPar HealthPartners, Inc.08/19/2021 0.00 65,824.16175974 HENCOU HENNEPIN COUNTY 08/19/2021 0.00 2,000.00175975 IndSig Indigo Signs 08/19/2021 0.00 394.00175976 LamSon Lametti & Sons Inc 08/19/2021 0.00 468,407.64175977 Lennar Lennar 08/19/2021 0.00 1,594.35175978 MINPLA MINNESOTA WISCONSIN PLAYGROUND08/19/2021 0.00 20,982.71175979 MinuPre Minuteman Press 08/19/2021 0.00 160.00175980 MNHEAL MN DEPT OF HEALTH 08/19/2021 0.00 20,693.00175981 NahaShel Shelly Nahan 08/19/2021 0.00 1,117.00175982 NatSurr Natural Surroundings, Inc 08/19/2021 0.00 500.00175983 NovTodd Todd Novaczyk 08/19/2021 0.00 250.00175984 NOVSOL NOVEL SOLAR THREE, LLC 08/19/2021 0.00 13,100.40175985 PauBun Paul Bunyon Plumbing 08/19/2021 0.00 55.90175986 PioMan Pioneer Manufacturing Co., Inc.08/19/2021 0.00 999.00175987 PulEle Pulse Electric 08/19/2021 0.00 207.00175988 QUAFIR Quality First Janitorial & Maintenance Inc 08/19/2021 0.00 750.00175989 REARES REACH FOR RESOURCES 08/19/2021 0.00 59.42175990 RMBENV RMB Environmental Laboratories Inc 08/19/2021 0.00 208.00175991 SHEWIL SHERWIN WILLIAMS 08/19/2021 0.00 53.06175992 SOFHOU SOFTWARE HOUSE INTERNATIONAL 08/19/2021 0.00 4,778.88175993 Trellis Trellis/Metropolitan Area Agency on Aging 08/19/2021 0.00 1,250.00175994 WastMana Waste Management of Minnesota, Inc 08/19/2021 0.00 2,990.77175995 ALLSTAR All Star Construction 08/26/2021 0.00 122.61175996 APWAMN APWA-MN Chapter 08/26/2021 0.00 495.00175997 BITROA BITUMINOUS ROADWAYS INC 08/26/2021 0.00 32,509.00175998 CenLin CenturyLink 08/26/2021 0.00 60.73175999 ChaRes Chanhassen Residential Development Partners08/26/2021 0.00 10,000.00176000 CTRCON CONTROL CONCEPTS 08/26/2021 0.00 4,692.00176001 CookJef Jeffrey & Kristen Cook 08/26/2021 0.00 24.00176002 CoyMoon Coyote Moon Grille 08/26/2021 0.00 864.00176003 CroCast Crown Castle 08/26/2021 0.00 9.86176004 DELTOO DELEGARD TOOL COMPANY 08/26/2021 0.00 21.14176005 DEMCON DEM-CON LANDFILL 08/26/2021 0.00 332.97176006 DIVEPLUM Diversified Plumbing and Heating Inc 08/26/2021 0.00 413.39176007 ferwat Ferguson Waterworks #2518 08/26/2021 0.00 840.36176008 GOGYMN Go Gymnastics 08/26/2021 0.00 1,577.80176009 GreDuc Grey Duck Outdoor 08/26/2021 0.00 2,745.00176010 IndSig Indigo Signs 08/26/2021 0.00 66.50176011 LakBuil Laketown Builders 08/26/2021 0.00 5,800.00176012 LanReb Rebecca Lange 08/26/2021 0.00 600.00176013 Page 1AP Checks by Date - Summary by Check Number (9/3/2021 9:34 AM) 96 Check No Check DateVendor NameVendor No Void Checks Check Amount MINROA Minnesota Roadways Co 08/26/2021 0.00 271.30176014 MNMEc MN Mechanical Solution, Inc 08/26/2021 0.00 1,200.00176015 PinPes Pinnacle Pest Control 08/26/2021 0.00 480.24176016 PremLL Premier Lawn & Landscape LLC 08/26/2021 0.00 950.27176017 RicRoo Rick's Roofing & Siding Inc 08/26/2021 0.00 314.62176018 schcom Schwickert Company 08/26/2021 0.00 5,674.00176019 SHEWIL SHERWIN WILLIAMS 08/26/2021 0.00 57.33176020 SMHEN SM HENTGES & SONS 08/26/2021 0.00 524,509.45176021 SOFHOU SOFTWARE HOUSE INTERNATIONAL 08/26/2021 0.00 2,580.00176022 SOULOC SOUTHWEST LOCK & KEY 08/26/2021 0.00 1,187.50176023 StanCons Stantec Consulting Services, Inc.08/26/2021 0.00 8,789.42176024 StePeg Peggy Stevenson 08/26/2021 0.00 150.00176025 StoKri Kristi Stoa 08/26/2021 0.00 72.00176026 SUBRAT SUBURBAN RATE AUTHORITY 08/26/2021 0.00 1,383.00176027 TayEle Taylor Electric Company, LLC 08/26/2021 0.00 7,790.00176028 TimSav TimeSaver Off Site Secretarial, Inc 08/26/2021 0.00 187.00176029 triedeea DeeAnn Triethart 08/26/2021 0.00 40.18176030 VALRIC VALLEY-RICH CO INC 08/26/2021 0.00 4,132.50176031 WastMana Waste Management of Minnesota, Inc 08/26/2021 0.00 538.29176032 WorHar Harold Worrell 08/26/2021 0.00 750.00176033 Zehnder Zehnder Home Inc 08/26/2021 0.00 5,800.00176034 POST POSTMASTER 08/31/2021 0.00 656.03176035 ALLEPRIN Allegra Print & Imaging 09/02/2021 0.00 710.00176036 AlmHom Alma Homes, LLC 09/02/2021 0.00 2,500.00176037 AmePle American Pleasure Products, Inc 09/02/2021 0.00 152.52176038 ARAMAR ARAMARK Refreshment Services, LLC 09/02/2021 0.00 206.50176039 BCATRA BCA 09/02/2021 0.00 45.00176040 BOYBUI BOYER BUILDING CORPORATION 09/02/2021 0.00 750.00176041 CEMPRO CEMSTONE PRODUCTS CO 09/02/2021 0.00 619.50176042 EmbMinn CENTURYLINK 09/02/2021 0.00 713.13176043 CSRINC CS & R INC 09/02/2021 0.00 250.00176044 CustHom Custom Home Builders Title, LLC 09/02/2021 0.00 2,000.00176045 EGACOM EGAN COMPANY 09/02/2021 0.00 512.00176046 ferwat Ferguson Waterworks #2518 09/02/2021 0.00 751.65176047 FreJak Jake Freeland 09/02/2021 0.00 375.00176048 HOLTOU Holt Tour and Charter Inc 09/02/2021 0.00 770.00176049 HomXce Home of Xcellence 09/02/2021 0.00 500.00176050 HufCor Hufcor, Inc 09/02/2021 0.00 3,240.00176051 KleJef Jeffrey Kleiner 09/02/2021 0.00 500.00176052 LakBuil Laketown Builders 09/02/2021 0.00 3,350.00176053 LEAINS LEAGUE OF MN CITIES INS TRUST 09/02/2021 0.00 5,000.00176054 MinuPre Minuteman Press 09/02/2021 0.00 131.00176055 MNTRAN MN DEPT OF TRANSPORTATION 09/02/2021 0.00 1,285.98176056 IyeSri Sriram Natarajan Iyer 09/02/2021 0.00 100.00176057 PinPes Pinnacle Pest Control 09/02/2021 0.00 480.24176058 Pollar Pollard Water 09/02/2021 0.00 196.89176059 FisFre Fredrick Preston Fisher 09/02/2021 0.00 500.00176060 QUAFIR Quality First Janitorial & Maintenance Inc 09/02/2021 0.00 750.00176061 RobHal Robert Half International, Inc.09/02/2021 0.00 204.68176062 ROOLAN ROOTS LANDSCAPING 09/02/2021 0.00 500.00176063 SavLiv Savoie Living Trust 09/02/2021 0.00 250.00176064 SOUSUB Southwest Suburban Publishing 09/02/2021 0.00 987.50176065 STAINV Staffmark Investment LLC 09/02/2021 0.00 112.25176066 StePlum Steinkraus Plumbing 09/02/2021 0.00 281.90176067 PARFUN The Parable Fund 09/02/2021 0.00 242.92176068 TWOTEA TWO TEACHER CONSTRUCTION 09/02/2021 0.00 250.00176069 VALRIC VALLEY-RICH CO INC 09/02/2021 0.00 5,695.75176070 Page 2AP Checks by Date - Summary by Check Number (9/3/2021 9:34 AM) 97 Check No Check DateVendor NameVendor No Void Checks Check Amount Vertex Vertex Unmanned Solutions, LLC 09/02/2021 0.00 9,027.00176071 WesTim Timothy & Sara West 09/02/2021 0.00 500.00176072 WilDav David & Sherrie Wilhelmi 09/02/2021 0.00 250.00176073 Report Total (107 checks): 1,281,253.72 0.00 Page 3AP Checks by Date - Summary by Check Number (9/3/2021 9:34 AM) 98 Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 9/3/2021 9:35 AM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH z-AblHo Able Hose & Rubber 06/16/2021 0.00 111.29 ACH Z-AIRSYS Air Systems International 06/16/2021 0.00 276.51 ACH z-altec Altec Industries 06/16/2021 0.00 3.06 ACH Z-AMAZON Amazon 06/16/2021 0.00 3,875.67 ACH z-apple Apple.com 06/16/2021 0.00 129.83 ACH z-batplu Batteries Plus 06/16/2021 0.00 478.80 ACH z-compti Comptia 06/16/2021 0.00 699.00 ACH z-corfee Corporate Card Annual Fee 06/16/2021 0.00 48.00 ACH z-costco Costco Wholesale 06/16/2021 0.00 22.78 ACH z-croawa Crown Awards 06/16/2021 0.00 101.93 ACH z-cubfoo Cub Foods 06/16/2021 0.00 17.05 ACH z-davann Davanni's 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z-samclu Sam's Club 06/16/2021 0.00 66.50 Page 1 of 3 99 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH z-senlan Sensible Land Use Coalition 06/16/2021 0.00 15.00 ACH z-shafil ShareFile 06/16/2021 0.00 43.14 ACH z-soumet Southwest Metro Chamber of Commerce 06/16/2021 0.00 200.00 ACH z-strat Stratoguard, LLC 06/16/2021 0.00 176.00 ACH z-suphou SupplyHouse.com 06/16/2021 0.00 226.15 ACH z-target Target 06/16/2021 0.00 10.78 ACH z-thebus The Business Journal 06/16/2021 0.00 150.00 ACH z-weissm WEISSMAN 06/16/2021 0.00 87.09 ACH z-zoom Zoom 06/16/2021 0.00 85.90 ACH ADAPES ADAM'S PEST CONTROL INC 08/19/2021 0.00 401.25 ACH LANZBOB BOB LANZI 08/19/2021 0.00 714.00 ACH CAMKNU CAMPBELL KNUTSON 08/19/2021 0.00 97,056.95 ACH carcou Carver County 08/19/2021 0.00 808,639.14 ACH PedrChri Christine Lea Pedretti 08/19/2021 0.00 56.00 ACH COMINT COMPUTER INTEGRATION TECHN. 08/19/2021 0.00 14,738.80 ACH engwat Engel Water Testing Inc 08/19/2021 0.00 500.00 ACH FASCOM FASTENAL COMPANY 08/19/2021 0.00 487.51 ACH HANTHO HANSEN THORP PELLINEN OLSON 08/19/2021 0.00 5,635.00 ACH InnOff Innovative Office Solutions LLC 08/19/2021 0.00 38.39 ACH AlHiJuli Juli Al-Hilwani 08/19/2021 0.00 75.00 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 08/19/2021 0.00 13,142.50 ACH MACEQU MACQUEEN EQUIPMENT 08/19/2021 0.00 1,753.84 ACH Marco Marco Inc 08/19/2021 0.00 1,275.67 ACH METCO Metropolitan Council, Env Svcs 08/19/2021 0.00 302,598.45 ACH MNLABO MN DEPT OF LABOR AND INDUSTRY 08/19/2021 0.00 8,733.42 ACH MVEC MN VALLEY ELECTRIC COOP 08/19/2021 0.00 204.56 ACH MOSBAR MOSS & BARNETT 08/19/2021 0.00 4,319.00 ACH PIORIM PIONEER RIM & WHEEL CO. 08/19/2021 0.00 455.48 ACH qualcon Quality Control & Integration, Inc. 08/19/2021 VOID 610.00 0.00 ACH SPRPCS SPRINT PCS 08/19/2021 0.00 107.88 ACH Uhlcom UHL Company Inc 08/19/2021 0.00 4,824.00 ACH WMMUE WM MUELLER & SONS INC 08/19/2021 0.00 1,272.55 ACH WSB WSB & ASSOCIATES INC 08/19/2021 0.00 5,405.75 ACH XCEL XCEL ENERGY INC 08/19/2021 0.00 4,501.47 ACH AdvEng Advanced Engineering & Environmental Services, LLC 08/26/2021 0.00 1,584.00 ACH ANCTEC ANCOM COMMUNICATIONS 08/26/2021 0.00 1,857.00 ACH BOYTRU Boyer Ford Trucks 08/26/2021 0.00 186.41 ACH CCPNIM CCP NI MASTER TENANT 4 LLC 08/26/2021 0.00 6,652.18 ACH DelDen Delta Dental 08/26/2021 0.00 2,805.80 ACH DIAVOG Diamond Vogel, Inc. 08/26/2021 0.00 1,972.00 ACH ELEPUM ELECTRIC PUMP INC 08/26/2021 0.00 598.50 ACH FASCOM FASTENAL COMPANY 08/26/2021 0.00 445.80 ACH Avesis Fidelity Security Life 08/26/2021 0.00 275.95 ACH IMPPOR IMPERIAL PORTA PALACE 08/26/2021 0.00 4,953.80 ACH InnOff Innovative Office Solutions LLC 08/26/2021 0.00 193.04 ACH KATFUE KATH FUEL OIL SERVICE 08/26/2021 0.00 17,097.37 ACH MausKerr Kerry Maus 08/26/2021 0.00 420.00 ACH LOCSUP LOCATORS AND SUPPLIES INC 08/26/2021 0.00 209.84 ACH MACEQU MACQUEEN EQUIPMENT 08/26/2021 0.00 46.39 ACH MatTri Matheson Tri-Gas, Inc. 08/26/2021 0.00 22.12 ACH HaMeli Melissa Haman 08/26/2021 0.00 19.86 ACH MINGER MINGER CONSTRUCTION 08/26/2021 0.00 3,500.00 ACH MVEC MN VALLEY ELECTRIC COOP 08/26/2021 0.00 100.07 ACH NAPA NAPA AUTO & TRUCK PARTS 08/26/2021 0.00 8.52 ACH POMTIR POMP'S TIRE SERVICE INC 08/26/2021 0.00 862.56 ACH QUAFLO Quality Flow Systems Inc 08/26/2021 0.00 610.00 ACH VIKIND VIKING INDUSTRIAL CENTER 08/26/2021 0.00 68.74 ACH WatCon Water Conservation Services, Inc. 08/26/2021 0.00 324.80 ACH WMMUE WM MUELLER & SONS INC 08/26/2021 0.00 957.51 Page 2 of 3 100 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH XCEL XCEL ENERGY INC 08/26/2021 0.00 25,645.71 ACH AMEENG AMERICAN ENGINEERING TESTING 09/02/2021 0.00 2,088.00 ACH AFLAC American Family Life Assurance Company of Columbus 09/02/2021 0.00 39.78 ACH BROAWA BROADWAY AWARDS 09/02/2021 0.00 30.50 ACH carcou Carver County 09/02/2021 0.00 1,150.00 ACH ColLif Colonial Life & Accident Insurance Co 09/02/2021 0.00 67.80 ACH COMINT COMPUTER INTEGRATION TECHN. 09/02/2021 0.00 192.00 ACH CRYINF Crystal Infosystems LLC 09/02/2021 0.00 1,974.20 ACH InnOff Innovative Office Solutions LLC 09/02/2021 0.00 1,010.77 ACH LAKPRO LAKESIDE PROMOTIONS LLC 09/02/2021 0.00 138.25 ACH MVEC MN VALLEY ELECTRIC COOP 09/02/2021 0.00 153.37 ACH NAPA NAPA AUTO & TRUCK PARTS 09/02/2021 0.00 71.32 ACH PRARES PRAIRIE RESTORATIONS INC 09/02/2021 0.00 200.00 ACH QUAFLO Quality Flow Systems Inc 09/02/2021 0.00 9,691.00 ACH MINCON SUMMIT COMPANIES 09/02/2021 0.00 2,560.00 ACH WMMUE WM MUELLER & SONS INC 09/02/2021 0.00 441.09 ACH XCEL XCEL ENERGY INC 09/02/2021 0.00 27,141.75 Report Total: 610.00 1,411,006.85 Page 3 of 3 101 Accounts Payable Check Detail-Checks User: dwashburn Printed: 09/03/2021 - 9:53 AM Name Check D Account Description Amount All Star Construction 08/26/2021 101-0000-2033 Duplicate Payment - Permit P2020-04734 - 1115 Holly Ln 122.61 All Star Construction 122.61 Allegra Print & Imaging 09/02/2021 101-1170-4110 Postcard 710.00 Allegra Print & Imaging 710.00 Alma Homes, LLC 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-00331 - 9243 Lake Riley Blvd 2,500.00 Alma Homes, LLC 2,500.00 American Pleasure Products, Inc 09/02/2021 101-1550-4120 Supplies 152.52 American Pleasure Products, Inc 152.52 APACHE GROUP 08/19/2021 101-1170-4110 Supplies 366.28 APACHE GROUP 366.28 APWA-MN Chapter 08/26/2021 101-1310-4370 Matthew Petite - Inspector School 495.00 APWA-MN Chapter 495.00 ARAMARK Refreshment Services, LLC 09/02/2021 101-1170-4110 Water Filter 206.50 ARAMARK Refreshment Services, LLC 206.50 BCA 08/19/2021 101-1120-4300 Criminal Background Investigation 75.00 BCA 09/02/2021 101-1120-4300 Background Investigation 45.00 BCA 120.00 BITUMINOUS ROADWAYS INC 08/26/2021 401-0000-4706 Lake Susan BB Court 32,509.00 BITUMINOUS ROADWAYS INC 32,509.00 BORDER STATES ELECTRIC SUPPLY 08/19/2021 701-0000-4551 Materials 386.61 BORDER STATES ELECTRIC SUPPLY 386.61 BOYER BUILDING CORPORATION 09/02/2021 101-0000-2075 Landscape Escrow - 330 Pleasant View 750.00 BOYER BUILDING CORPORATION 750.00 CEMSTONE PRODUCTS CO 09/02/2021 720-7207-4150 Materials 619.50 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 1 of 9 102 Name Check D Account Description Amount CEMSTONE PRODUCTS CO 619.50 CENTERPOINT ENERGY MINNEGASCO 08/19/2021 605-6502-4300 Monthly Service 14.50 CENTERPOINT ENERGY MINNEGASCO 08/19/2021 101-1220-4320 Monthly Service 84.16 CENTERPOINT ENERGY MINNEGASCO 08/19/2021 101-1530-4320 Monthly Service 72.01 CENTERPOINT ENERGY MINNEGASCO 08/19/2021 101-1171-4320 Monthly Service 20.00 CENTERPOINT ENERGY MINNEGASCO 190.67 CenturyLink 08/26/2021 700-7043-4310 Monthly Service 60.73 CENTURYLINK 09/02/2021 101-1540-4310 Monthly Service 95.40 CENTURYLINK 09/02/2021 101-1190-4310 Monthly Service 127.20 CENTURYLINK 09/02/2021 700-0000-4310 Monthly Service 15.13 CENTURYLINK 09/02/2021 700-7019-4310 Monthly Service 210.27 CENTURYLINK 09/02/2021 701-0000-4310 Monthly Service 15.13 CENTURYLINK 09/02/2021 101-1160-4320 Monthly Service 250.00 CENTURYLINK 773.86 Chanhassen Residential Development Partners 08/26/2021 101-0000-2076 Security Escrow - Preserve at Bluff Creek 6th Addition 10,000.00 Chanhassen Residential Development Partners 10,000.00 CONTROL CONCEPTS 08/26/2021 101-0000-2076 Security Escrow - 18760 Lake Drive East 4,692.00 CONTROL CONCEPTS 4,692.00 Cook Jeffrey & Kristen 08/26/2021 101-1250-3305 Permit refund - Permit P2021-03033 24.00 Cook Jeffrey & Kristen 24.00 Coyote Moon Grille 08/26/2021 101-1560-4300 Tour Bus Lunch 864.00 Coyote Moon Grille 864.00 Crown Castle 08/26/2021 101-0000-2033 Technology Fee Refund - Permit 2021-04384 9.86 Crown Castle 9.86 CS & R INC 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-02454- 4170 Lake Ridge Rd 250.00 CS & R INC 250.00 Custom Home Builders Title, LLC 09/02/2021 101-0000-2073 Erosion Control Escrow - Permit 2020-01912 - 7525 Fawn Hill Rd 2,000.00 Custom Home Builders Title, LLC 2,000.00 Dean's Professional Plumbing 08/19/2021 101-0000-2033 Plan Review Fee Refund - Permit P2021-04499 - 711 Bighorn Dr 2.85 Dean's Professional Plumbing 2.85 DELEGARD TOOL COMPANY 08/26/2021 101-1370-4260 Tools 21.14 DELEGARD TOOL COMPANY 21.14 DEM-CON LANDFILL 08/26/2021 420-0000-4150 Street Sweepings 332.97 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 2 of 9 103 Name Check D Account Description Amount DEM-CON LANDFILL 332.97 Diversified Plumbing and Heating Inc 08/26/2021 700-0000-2021 Permit Refund - P2021-01957 - 8301 Galpin Blvd 28.39 Diversified Plumbing and Heating Inc 08/26/2021 700-0000-3664 Permit Refund - P2021-01957 - 8301 Galpin Blvd 385.00 Diversified Plumbing and Heating Inc 413.39 EGAN COMPANY 09/02/2021 700-7019-4530 Service Work 512.00 EGAN COMPANY 512.00 English Alice 08/19/2021 720-7204-4901 Waterwise Rebate 100.00 English Alice 100.00 Ferguson Waterworks #2518 08/26/2021 700-0000-4550 Materials 840.36 Ferguson Waterworks #2518 09/02/2021 700-0000-4250 Supplies 67.76 Ferguson Waterworks #2518 09/02/2021 700-0000-4250 Supplies 683.89 Ferguson Waterworks #2518 1,592.01 Fluid Interiors LLC 08/19/2021 101-1320-4120 Supplies 126.04 Fluid Interiors LLC 08/19/2021 700-0000-4120 Supplies 126.04 Fluid Interiors LLC 08/19/2021 701-0000-4120 Supplies 126.04 Fluid Interiors LLC 378.12 Freeland Jake 09/02/2021 101-1560-4300 Speaker Fee - Make Your Phone Your Friend 375.00 Freeland Jake 375.00 Go Gymnastics 08/26/2021 101-1538-4300 Classes 392.00 Go Gymnastics 08/26/2021 101-1537-4300 Classes 1,185.80 Go Gymnastics 1,577.80 Grey Duck Outdoor 08/26/2021 101-1540-3635 Paddleboard Rental Revenue 2,745.00 Grey Duck Outdoor 2,745.00 HealthPartners, Inc.08/19/2021 101-0000-2012 September Insurance 27,512.65 HealthPartners, Inc.08/19/2021 210-0000-2012 September Insurance 395.53 HealthPartners, Inc.08/19/2021 700-0000-2012 September Insurance 3,955.28 HealthPartners, Inc.08/19/2021 701-0000-2012 September Insurance 3,955.28 HealthPartners, Inc.08/19/2021 720-0000-2012 September Insurance 2,151.66 HealthPartners, Inc.08/19/2021 101-0000-2012 September Insurance 19,909.13 HealthPartners, Inc.08/19/2021 101-0000-2012 September Insurance 1,899.12 HealthPartners, Inc.08/19/2021 700-0000-2012 September Insurance 2,896.15 HealthPartners, Inc.08/19/2021 701-0000-2012 September Insurance 1,630.07 HealthPartners, Inc.08/19/2021 720-0000-2012 September Insurance 1,519.29 HealthPartners, Inc. 65,824.16 HENNEPIN COUNTY 08/19/2021 101-1150-4300 Assessment Fees 2,000.00 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 3 of 9 104 Name Check D Account Description Amount HENNEPIN COUNTY 2,000.00 Holt Tour and Charter Inc 09/02/2021 101-1560-4300 Charter Bus 770.00 Holt Tour and Charter Inc 770.00 Home of Xcellence 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-03352 - 7320 Hillsdale Court 250.00 Home of Xcellence 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-02942- 8280 W Lake Court 250.00 Home of Xcellence 500.00 Hufcor, Inc 09/02/2021 400-0000-4706 Rec Center Painting 3,240.00 Hufcor, Inc 3,240.00 Indigo Signs 08/19/2021 101-1220-4120 Graphics for helmets 316.00 Indigo Signs 08/19/2021 101-1170-4110 Interior Name Plates 78.00 Indigo Signs 08/26/2021 101-1550-4300 Signs 66.50 Indigo Signs 460.50 Kleiner Jeffrey 09/02/2021 101-0000-2073 Erosion Control - Permit 2017-02110 - 655 Carver Beach Road 500.00 Kleiner Jeffrey 500.00 Laketown Builders 08/26/2021 410-4000-3303 Park Dedication Refund - Permit P2021-00309 - 3878 Agustin Trl 5,800.00 Laketown Builders 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-00309 - 3878 Agustin Trail 3,350.00 Laketown Builders 9,150.00 Lametti & Sons Inc 08/19/2021 601-6043-4751 Minnewashta Parkway Rehab 468,407.64 Lametti & Sons Inc 468,407.64 Lange Rebecca 08/26/2021 601-6043-4300 Plumbing Work 600.00 Lange Rebecca 600.00 LEAGUE OF MN CITIES INS TRUST 09/02/2021 101-1170-4483 Claim 5,000.00 LEAGUE OF MN CITIES INS TRUST 5,000.00 Lennar 08/19/2021 101-1250-3302 Permit Refund - P2021-03906 - Master Plan 1,594.35 Lennar 1,594.35 Minnesota Roadways Co 08/26/2021 420-0000-4150 Materials 271.30 Minnesota Roadways Co 271.30 MINNESOTA WISCONSIN PLAYGROUND 08/19/2021 401-0000-4706 Playground Equipment 20,982.71 MINNESOTA WISCONSIN PLAYGROUND 20,982.71 Minuteman Press 08/19/2021 101-1170-4110 Business Cards 160.00 Minuteman Press 09/02/2021 700-0000-4340 Door Hangers 131.00 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 4 of 9 105 Name Check D Account Description Amount Minuteman Press 291.00 MN DEPT OF HEALTH 08/19/2021 700-0000-4509 Connection Fee 20,693.00 MN DEPT OF HEALTH 20,693.00 MN DEPT OF TRANSPORTATION 09/02/2021 605-6502-4752 Material Testing & Inspection 711.31 MN DEPT OF TRANSPORTATION 09/02/2021 601-6043-4752 Material Testing & Inspection 574.67 MN DEPT OF TRANSPORTATION 1,285.98 MN Mechanical Solution, Inc 08/26/2021 700-7019-4550 Service Work 1,200.00 MN Mechanical Solution, Inc 1,200.00 Nahan Shelly 08/19/2021 101-1538-4300 SafeKids Training 420.00 Nahan Shelly 08/19/2021 101-1538-4300 Babysitting Training 697.00 Nahan Shelly 1,117.00 Natarajan Iyer Sriram 09/02/2021 720-7204-4901 Waterwise Rebate 100.00 Natarajan Iyer Sriram 100.00 Natural Surroundings, Inc 08/19/2021 101-0000-2073 Erosion Control - Permit 2021-03012 - 7563 Ridgeview Point 500.00 Natural Surroundings, Inc 500.00 Novaczyk Todd 08/19/2021 101-0000-2073 Erosion Control - Permit 2020-02986 - 6371 Pleasant View Curve 250.00 Novaczyk Todd 250.00 NOVEL SOLAR THREE, LLC 08/19/2021 701-0000-4320 Monthly Service 4,457.59 NOVEL SOLAR THREE, LLC 08/19/2021 700-0000-4320 Monthly Service 8,435.18 NOVEL SOLAR THREE, LLC 08/19/2021 101-1350-4320 Monthly Service 207.63 NOVEL SOLAR THREE, LLC 13,100.40 Paul Bunyon Plumbing 08/19/2021 101-0000-2033 Overpayment - Surcharge - 6370 Murray Hill Rd 55.90 Paul Bunyon Plumbing 55.90 Pinnacle Pest Control 08/26/2021 700-7019-4510 Treatment 160.08 Pinnacle Pest Control 08/26/2021 700-7043-4510 Treatment 160.08 Pinnacle Pest Control 08/26/2021 700-0000-4510 Treatment 160.08 Pinnacle Pest Control 09/02/2021 701-0000-4510 Treatment 70.00 Pinnacle Pest Control 09/02/2021 700-7019-4510 Treatment 100.00 Pinnacle Pest Control 09/02/2021 700-7043-4510 Treatment 100.00 Pinnacle Pest Control 09/02/2021 700-0000-4510 Treatment 210.24 Pinnacle Pest Control 960.48 Pioneer Manufacturing Co., Inc.08/19/2021 101-1550-4150 Materials 999.00 Pioneer Manufacturing Co., Inc. 999.00 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 5 of 9 106 Name Check D Account Description Amount Pollard Water 09/02/2021 700-0000-4120 Supplies 196.89 Pollard Water 196.89 POSTMASTER 08/31/2021 701-0000-4330 Utility Postage- Permit #14 328.01 POSTMASTER 08/31/2021 700-0000-4330 Utility Postage- Permit #14 328.02 POSTMASTER 656.03 Premier Lawn & Landscape LLC 08/26/2021 700-7019-4510 Lawn Service 225.00 Premier Lawn & Landscape LLC 08/26/2021 700-7043-4510 Lawn Service 125.00 Premier Lawn & Landscape LLC 08/26/2021 700-0000-4510 Lawn Service 600.27 Premier Lawn & Landscape LLC 950.27 Preston Fisher Fredrick 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-01785 - 507 Laredo Lane 500.00 Preston Fisher Fredrick 500.00 Pulse Electric 08/19/2021 101-1170-4510 Service Work 207.00 Pulse Electric 207.00 Quality First Janitorial & Maintenance Inc 08/19/2021 101-1370-4350 Public Works Cleaning 250.00 Quality First Janitorial & Maintenance Inc 08/19/2021 700-0000-4350 Public Works Cleaning 250.00 Quality First Janitorial & Maintenance Inc 08/19/2021 701-0000-4350 Public Works Cleaning 250.00 Quality First Janitorial & Maintenance Inc 09/02/2021 101-1370-4350 Public Works Cleaning 600.00 Quality First Janitorial & Maintenance Inc 09/02/2021 700-0000-4350 Public Works Cleaning 75.00 Quality First Janitorial & Maintenance Inc 09/02/2021 701-0000-4350 Public Works Cleaning 75.00 Quality First Janitorial & Maintenance Inc 1,500.00 REACH FOR RESOURCES 08/19/2021 101-1600-4300 Recreation Contracts - July 59.42 REACH FOR RESOURCES 59.42 Rick's Roofing & Siding Inc 08/26/2021 101-0000-2033 Overpayment - Permit P2021-04907 - 321 Hidden Ln 314.62 Rick's Roofing & Siding Inc 314.62 RMB Environmental Laboratories Inc 08/19/2021 720-0000-4300 Beach Monitoring 104.00 RMB Environmental Laboratories Inc 08/19/2021 720-0000-4300 Beach Monitoring 104.00 RMB Environmental Laboratories Inc 208.00 Robert Half International, Inc.09/02/2021 101-1120-4300 Professional Service 204.68 Robert Half International, Inc. 204.68 ROOTS LANDSCAPING 09/02/2021 101-0000-2073 Erosion Control - Permit 2020-02495 - 2115 Boulder Road 500.00 ROOTS LANDSCAPING 500.00 Savoie Living Trust 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-03353 - 8756 Stonefield Lane 250.00 Savoie Living Trust 250.00 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 6 of 9 107 Name Check D Account Description Amount Schwickert Company 08/26/2021 700-0000-4510 Materials 5,674.00 Schwickert Company 5,674.00 SHERWIN WILLIAMS 08/19/2021 700-0000-4550 Materials 53.06 SHERWIN WILLIAMS 08/26/2021 101-1550-4120 Paint 57.33 SHERWIN WILLIAMS 110.39 SM HENTGES & SONS 08/26/2021 605-6502-4751 CSAH 101 from Pioneer Trail to Flying Cloud Drive 524,509.45 SM HENTGES & SONS 524,509.45 SOFTWARE HOUSE INTERNATIONAL 08/19/2021 400-4117-4703 Papercut - Konica Copiers 4,778.88 SOFTWARE HOUSE INTERNATIONAL 08/26/2021 400-4117-4703 Microsoft DataCenter Annual Renewal 2,580.00 SOFTWARE HOUSE INTERNATIONAL 7,358.88 SOUTHWEST LOCK & KEY 08/26/2021 700-0000-4150 Service Work 509.50 SOUTHWEST LOCK & KEY 08/26/2021 700-0000-4150 Service Work 199.00 SOUTHWEST LOCK & KEY 08/26/2021 101-1370-4150 Service Work 479.00 SOUTHWEST LOCK & KEY 1,187.50 Southwest Suburban Publishing 09/02/2021 101-1613-4340 Publishing 375.00 Southwest Suburban Publishing 09/02/2021 101-1120-4340 Publishing 24.75 Southwest Suburban Publishing 09/02/2021 101-1410-4340 Publishing 28.28 Southwest Suburban Publishing 09/02/2021 101-1613-4340 Publishing 464.02 Southwest Suburban Publishing 09/02/2021 101-1410-4340 Publishing 31.82 Southwest Suburban Publishing 09/02/2021 101-1410-4340 Publishing 35.35 Southwest Suburban Publishing 09/02/2021 101-1110-4340 Publishing 28.28 Southwest Suburban Publishing 987.50 Staffmark Investment LLC 09/02/2021 101-1120-4300 Receptionist Support 112.25 Staffmark Investment LLC 112.25 Stantec Consulting Services, Inc.08/26/2021 720-7025-4300 Cranes Vineyard Design 8,789.42 Stantec Consulting Services, Inc. 8,789.42 Steinkraus Plumbing 09/02/2021 101-1250-3305 Permit Refund - P2021-04968 - 1800 Lake Lucy Rd 267.50 Steinkraus Plumbing 09/02/2021 101-0000-2022 Permit Refund - P2021-04968 - 1800 Lake Lucy Rd 6.00 Steinkraus Plumbing 09/02/2021 400-0000-3613 Permit Refund - P2021-04968 - 1800 Lake Lucy Rd 8.40 Steinkraus Plumbing 281.90 Stevenson Peggy 08/26/2021 720-7204-4901 Waterwise Rebate 100.00 Stevenson Peggy 08/26/2021 720-7204-4901 Waterwise Rebate 50.00 Stevenson Peggy 150.00 Stoa Kristi 08/26/2021 101-1731-3636 Archery Camp Withdraw 72.00 Stoa Kristi 72.00 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 7 of 9 108 Name Check D Account Description Amount SUBURBAN RATE AUTHORITY 08/26/2021 101-1310-4360 2021 Membership 1,383.00 SUBURBAN RATE AUTHORITY 1,383.00 Taylor Electric Company, LLC 08/26/2021 701-0000-4551 Service Work 2,715.00 Taylor Electric Company, LLC 08/26/2021 101-1350-4565 Service Work 5,075.00 Taylor Electric Company, LLC 7,790.00 The Parable Fund 09/02/2021 101-1560-4300 Treasures from Teresa 242.92 The Parable Fund 242.92 TimeSaver Off Site Secretarial, Inc 08/26/2021 210-0000-4300 Park and Rec Commission 187.00 TimeSaver Off Site Secretarial, Inc 187.00 Trellis/Metropolitan Area Agency on Aging 08/19/2021 101-1560-4300 The Remember Project 1,250.00 Trellis/Metropolitan Area Agency on Aging 1,250.00 Triethart DeeAnn 08/26/2021 101-1170-4110 Supplies 40.18 Triethart DeeAnn 40.18 TWO TEACHER CONSTRUCTION 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-01689 - 1311 Stratton Court 250.00 TWO TEACHER CONSTRUCTION 250.00 VALLEY-RICH CO INC 08/26/2021 700-0000-4552 Service Work 4,132.50 VALLEY-RICH CO INC 09/02/2021 700-0000-4552 Service Work 5,695.75 VALLEY-RICH CO INC 9,828.25 Vertex Unmanned Solutions, LLC 09/02/2021 201-0000-4705 Equipment 9,027.00 Vertex Unmanned Solutions, LLC 9,027.00 Waste Management of Minnesota, Inc 08/19/2021 101-1220-4350 Monthly Service 83.74 Waste Management of Minnesota, Inc 08/19/2021 101-1220-4350 Monthly Service 32.63 Waste Management of Minnesota, Inc 08/19/2021 101-1190-4350 Monthly Service 258.38 Waste Management of Minnesota, Inc 08/19/2021 101-1170-4350 Monthly Service 300.88 Waste Management of Minnesota, Inc 08/19/2021 101-1613-4410 4th of July 1,468.70 Waste Management of Minnesota, Inc 08/19/2021 101-1550-4350 Monthly Service 633.36 Waste Management of Minnesota, Inc 08/19/2021 101-1370-4350 Monthly Service 170.46 Waste Management of Minnesota, Inc 08/19/2021 700-0000-4350 Monthly Service 21.31 Waste Management of Minnesota, Inc 08/19/2021 701-0000-4350 Monthly Service 21.31 Waste Management of Minnesota, Inc 08/26/2021 101-1550-4300 Monthly Service 538.29 Waste Management of Minnesota, Inc 3,529.06 West Timothy & Sara 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-04117 - 6601 Horseshoe Curve 500.00 West Timothy & Sara 500.00 Wilhelmi David & Sherrie 09/02/2021 101-0000-2073 Erosion Control - Permit 2021-03540 - 7299 Paisley Court 250.00 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 8 of 9 109 Name Check D Account Description Amount Wilhelmi David & Sherrie 250.00 Worrell Harold 08/26/2021 101-0000-2075 Permit # 2021-00309 - Landscape Escrow 750.00 Worrell Harold 750.00 Zehnder Home Inc 08/26/2021 410-4000-3303 Park Dedication Fee Refund - 3888 Agustin Trl 5,800.00 Zehnder Home Inc 5,800.00 1,281,253.72 Accounts Payable - Check Detail-Checks (09/03/2021 - 9:53 AM)Page 9 of 9 110 Accounts Payable Check Detail-ACH User: dwashburn Printed: 09/03/2021 - 9:56 AM Name Check D Account Description Amount Able Hose & Rubber 06/16/2021 700-0000-4150 Materials Return -102.70 Able Hose & Rubber 06/16/2021 700-0000-4150 Materials 213.99 Able Hose & Rubber 111.29 ADAM'S PEST CONTROL INC 08/19/2021 101-1170-4300 Monthly Service 131.25 ADAM'S PEST CONTROL INC 08/19/2021 101-1190-4510 Monthly Service 270.00 ADAM'S PEST CONTROL INC 401.25 Advanced Engineering & Environmental Services, LLC08/26/2021 700-0000-4300 AWIA Compliance 768.00 Advanced Engineering & Environmental Services, LLC08/26/2021 700-0000-4300 SCADA Services 816.00 Advanced Engineering & Environmental Services, LLC 1,584.00 Air Systems International 06/16/2021 700-0000-4120 Air monitor testing & Repair for Hydrant painting 276.51 Air Systems International 276.51 Al-Hilwani Juli 08/19/2021 101-1539-4300 Pickleball Lessons 75.00 Al-Hilwani Juli 75.00 Altec Industries 06/16/2021 101-1550-4120 Supplies 3.06 Altec Industries 3.06 Amazon 06/16/2021 101-1170-4110 Printer ribbon for badge printer in BLDG Dept 89.99 Amazon 06/16/2021 400-4126-4703 2nd PC monitor for Jake/ Replacement monitor for AV RM 250.00 Amazon 06/16/2021 101-1160-4530 Replacement keyboards/Mice 209.97 Amazon 06/16/2021 101-1160-4530 Replacement cell phone screen protector Jerry J 7.85 Amazon 06/16/2021 101-1160-4530 Replacement mouse pad/wrist rest for sharmeen plus spares 47.88 Amazon 06/16/2021 700-0000-4150 Steel Probing Rod, Soil Probe 54.27 Amazon 06/16/2021 701-0000-4310 belt clip for phone 5.88 Amazon 06/16/2021 700-0000-4310 belt clip for phone 5.87 Amazon 06/16/2021 700-0000-4140 Torx Screwdriver 70.71 Amazon 06/16/2021 700-0000-4120 Ratcheting Band Clamp 43.86 Amazon 06/16/2021 700-0000-4150 Conductor Compact Splicing 24.92 Amazon 06/16/2021 101-1160-4300 Sewer Televising Access Fee - May 1.23 Amazon 06/16/2021 101-1160-4530 screen protector kim M phone/ tripod/ phone mounts for tripod 55.56 Amazon 06/16/2021 101-1220-4120 Security Seal Pull Tie Tags 17.17 Amazon 06/16/2021 400-4126-4703 spare laptop bags and laptop bags for new positions 207.92 Amazon 06/16/2021 400-4126-4703 cell phone case Jerry J/ Matt K 31.98 Amazon 06/16/2021 101-1160-4530 Replacement ipad case 24.99 Amazon 06/16/2021 400-4126-4703 Surface pen and dock for Comm manager 273.98 Amazon 06/16/2021 400-4126-4703 surface book for Kate A 1,399.00 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 1 of 12 111 Name Check D Account Description Amount Amazon 06/16/2021 101-1170-4110 Office supplies - welcome cards 28.00 Amazon 06/16/2021 101-1530-4130 stickers for kids programs 19.98 Amazon 06/16/2021 101-1530-4130 dancer bracelets 27.98 Amazon 06/16/2021 101-1170-4110 Office supplies - chair mat 71.76 Amazon 06/16/2021 101-1170-4110 Office supplies - paper plates 79.30 Amazon 06/16/2021 101-1170-4110 Office supplies -rubber bands 8.69 Amazon 06/16/2021 101-1170-4110 Office supplies - coffee creamer 31.38 Amazon 06/16/2021 101-1170-4110 Office supplies - name plates 42.99 Amazon 06/16/2021 101-1170-4110 Office supplies - tissues 36.51 Amazon 06/16/2021 101-1170-4110 Office supplies - painters tape soap duct tape 51.38 Amazon 06/16/2021 101-1170-4110 Office supplies - nameplates 11.79 Amazon 06/16/2021 700-7043-4510 Chair Mat for Hard floors 75.99 Amazon 06/16/2021 700-7043-4510 Two Drum Platform 167.00 Amazon 06/16/2021 700-7043-4150 Selfie Stick Tripod 9.99 Amazon 06/16/2021 700-0000-4240 Disposable Gloves 194.95 Amazon 06/16/2021 701-0000-4240 Disposable Gloves 194.95 Amazon 3,875.67 AMERICAN ENGINEERING TESTING 09/02/2021 605-6502-4300 CSAH 101 2,088.00 AMERICAN ENGINEERING TESTING 2,088.00 American Family Life Assurance Company of Columbus09/02/2021 101-0000-2008 August Payable 39.78 American Family Life Assurance Company of Columbus 39.78 ANCOM COMMUNICATIONS 08/26/2021 101-1220-4260 Tools 1,857.00 ANCOM COMMUNICATIONS 1,857.00 Apple.com 06/16/2021 700-0000-4310 iCloud Storage 0.99 Apple.com 06/16/2021 101-1220-4300 Business Account for Truck iPads 128.84 Apple.com 129.83 Batteries Plus 06/16/2021 101-1160-4530 Replacement batteries for UPS 478.80 Batteries Plus 478.80 Boyer Ford Trucks 08/26/2021 101-1320-4120 Supplies 69.84 Boyer Ford Trucks 08/26/2021 101-1320-4120 Supplies 116.57 Boyer Ford Trucks 186.41 BROADWAY AWARDS 09/02/2021 101-1170-4110 Supplies 30.50 BROADWAY AWARDS 30.50 CAMPBELL KNUTSON 08/19/2021 101-1140-4302 Legal Services 14,575.78 CAMPBELL KNUTSON 08/19/2021 101-1140-4302 Legal Services 32,503.09 CAMPBELL KNUTSON 08/19/2021 101-1140-4302 Legal Services 49,978.08 CAMPBELL KNUTSON 97,056.95 Carver County 08/19/2021 101-1150-4300 Tax Charges - TNT Billings 9,675.65 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 2 of 12 112 Name Check D Account Description Amount Carver County 08/19/2021 410-0000-4710 TH5 Arboretum Trail 798,563.49 Carver County 08/19/2021 480-0000-4300 TIF billing 400.00 Carver County 09/02/2021 700-7043-4320 Carver Fiber 575.00 Carver County 09/02/2021 101-1160-4320 CarverLink 575.00 Carver County 809,789.14 CCP NI MASTER TENANT 4 LLC 08/26/2021 101-1220-4320 July Utilities 112.72 CCP NI MASTER TENANT 4 LLC 08/26/2021 101-1350-4320 July Utilities 2,955.55 CCP NI MASTER TENANT 4 LLC 08/26/2021 101-1540-4320 July Utilities 328.31 CCP NI MASTER TENANT 4 LLC 08/26/2021 101-1550-4320 July Utilities 342.52 CCP NI MASTER TENANT 4 LLC 08/26/2021 101-1600-4320 July Utilities 26.76 CCP NI MASTER TENANT 4 LLC 08/26/2021 700-0000-4320 July Utilities 91.44 CCP NI MASTER TENANT 4 LLC 08/26/2021 700-7019-4320 July Utilities 1,616.96 CCP NI MASTER TENANT 4 LLC 08/26/2021 701-0000-4320 July Utilities 1,177.92 CCP NI MASTER TENANT 4 LLC 6,652.18 Colonial Life & Accident Insurance Co 09/02/2021 101-0000-2008 August 2021 37.20 Colonial Life & Accident Insurance Co 09/02/2021 700-0000-2008 August 2021 15.30 Colonial Life & Accident Insurance Co 09/02/2021 701-0000-2008 August 2021 15.30 Colonial Life & Accident Insurance Co 67.80 Comptia 06/16/2021 101-1160-4370 Comptia pen test certification voucher Matt k 699.00 Comptia 699.00 COMPUTER INTEGRATION TECHN.08/19/2021 101-1160-4220 Production Host Servers, Dell R740 10,562.00 COMPUTER INTEGRATION TECHN.08/19/2021 101-1160-4220 Production Host Servers, Dell R740 54.00 COMPUTER INTEGRATION TECHN.08/19/2021 101-1160-4220 Production Host Servers, Dell R740 97.20 COMPUTER INTEGRATION TECHN.08/19/2021 101-1160-4220 Production Host Servers, Dell R740 1,760.00 COMPUTER INTEGRATION TECHN.08/19/2021 101-1160-4220 Production Host Servers, Dell R740 2,265.60 COMPUTER INTEGRATION TECHN.09/02/2021 101-1160-4150 Patch Cables, Production Servers 192.00 COMPUTER INTEGRATION TECHN. 14,930.80 Corporate Card Annual Fee 06/16/2021 101-1130-4300 Annual Fee 12.00 Corporate Card Annual Fee 06/16/2021 101-1130-4300 Annual Fee 12.00 Corporate Card Annual Fee 06/16/2021 101-1130-4300 Annual Fee - Laurie H 12.00 Corporate Card Annual Fee 06/16/2021 101-1130-4300 Annual Fee - Kelly Strey 12.00 Corporate Card Annual Fee 48.00 Costco Wholesale 06/16/2021 101-1530-4130 Party week snack 22.78 Costco Wholesale 22.78 Crown Awards 06/16/2021 101-1534-4130 Dance awards 101.93 Crown Awards 101.93 Crystal Infosystems LLC 09/02/2021 101-1170-4110 Rec Center/Parks/Admin HP Toners 1,792.40 Crystal Infosystems LLC 09/02/2021 101-1170-4110 Toner 181.80 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 3 of 12 113 Name Check D Account Description Amount Crystal Infosystems LLC 1,974.20 Cub Foods 06/16/2021 101-1220-4370 bottled water for training/station 10.00 Cub Foods 06/16/2021 700-0000-4150 beverages for hydrant repair 7.05 Cub Foods 17.05 Davanni's 06/16/2021 101-1110-4370 City Council Dinner 108.43 Davanni's 108.43 Delta Dental 08/26/2021 101-0000-2013 Monthly Dental 1,961.91 Delta Dental 08/26/2021 101-0000-2013 Monthly Dental 30.20 Delta Dental 08/26/2021 210-0000-2013 Monthly Dental 30.20 Delta Dental 08/26/2021 700-0000-2013 Monthly Dental 319.76 Delta Dental 08/26/2021 701-0000-2013 Monthly Dental 259.37 Delta Dental 08/26/2021 720-0000-2013 Monthly Dental 204.36 Delta Dental 2,805.80 Department of Natural Resources 06/16/2021 101-1540-4300 Boat registrations 179.20 Department of Natural Resources 06/16/2021 101-1540-4300 Boat registration 25.60 Department of Natural Resources 204.80 Depositphotos Inc.06/16/2021 101-1120-4300 Deposit Photos Annual License 321.05 Depositphotos Inc. 321.05 Diamond Vogel, Inc.08/26/2021 420-0000-4150 Materials 1,972.00 Diamond Vogel, Inc. 1,972.00 ELECTRIC PUMP INC 08/26/2021 701-0000-4530 Materials 598.50 ELECTRIC PUMP INC 598.50 Engel Water Testing Inc 08/19/2021 700-0000-4300 Water Samples 500.00 Engel Water Testing Inc 500.00 Epic Event Rental 06/16/2021 101-1600-4130 Memorial Day Ceremony chair rental 302.48 Epic Event Rental 06/16/2021 101-1600-4130 Memorial day ceremony chair rental 303.90 Epic Event Rental 606.38 FASTENAL COMPANY 08/19/2021 101-1550-4120 Supplies 71.43 FASTENAL COMPANY 08/19/2021 101-1320-4150 Materials 14.40 FASTENAL COMPANY 08/19/2021 101-1550-4120 Supplies - Return -96.48 FASTENAL COMPANY 08/19/2021 101-1550-4120 Supplies 103.39 FASTENAL COMPANY 08/19/2021 101-1550-4120 Supplies 181.07 FASTENAL COMPANY 08/19/2021 101-1370-4260 Tools 279.90 FASTENAL COMPANY 08/19/2021 101-1550-4120 Supplies 5.23 FASTENAL COMPANY 08/19/2021 101-1550-4120 Supplies - Return -71.43 FASTENAL COMPANY 08/26/2021 101-1320-4240 Gloves 266.02 FASTENAL COMPANY 08/26/2021 101-1320-4120 Supplies 25.29 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 4 of 12 114 Name Check D Account Description Amount FASTENAL COMPANY 08/26/2021 101-1320-4240 Gloves 154.49 FASTENAL COMPANY 933.31 FedEx Office 06/16/2021 700-0000-4120 Postage for supplies return 101.38 FedEx Office 06/16/2021 101-1700-4130 Softball scorecards 52.06 FedEx Office 153.44 Fidelity Security Life 08/26/2021 101-0000-2007 Vision Insurance 224.92 Fidelity Security Life 08/26/2021 700-0000-2007 Vision Insurance 23.77 Fidelity Security Life 08/26/2021 701-0000-2007 Vision Insurance 17.50 Fidelity Security Life 08/26/2021 720-0000-2007 Vision Insurance 9.76 Fidelity Security Life 275.95 Finance & Commerce 06/16/2021 101-1120-4360 Subscription 329.00 Finance & Commerce 329.00 GoDaddy.com LLC 06/16/2021 101-1160-4300 Chanrec net com SSL Certificate Renewals 116.64 GoDaddy.com LLC 06/16/2021 101-1160-4300 Chanrec org info SSL Certificate Renewals 136.64 GoDaddy.com LLC 06/16/2021 101-1160-4300 Chanrec us SSL Certificate Renewals 39.98 GoDaddy.com LLC 293.26 Government Finance Officers Association 06/16/2021 101-1130-4370 Conference 535.00 Government Finance Officers Association 535.00 Grainger 06/16/2021 701-0000-4260 Equipment 163.22 Grainger 06/16/2021 700-0000-4260 Equipment 163.21 Grainger 06/16/2021 700-7043-4150 Materials 171.10 Grainger 497.53 Haman Melissa 08/26/2021 101-1160-4370 Mileage 19.86 Haman Melissa 19.86 HANSEN THORP PELLINEN OLSON 08/19/2021 400-0000-1155 Lotus Woods Development 1,666.00 HANSEN THORP PELLINEN OLSON 08/19/2021 400-0000-1155 Lake Place Apartments 98.00 HANSEN THORP PELLINEN OLSON 08/19/2021 720-7025-4300 Crane's Vineyard Channel Stabilization 3,871.00 HANSEN THORP PELLINEN OLSON 5,635.00 Hologram 06/16/2021 720-0000-4360 Cell service receipt/charge for Lake Minnewashta lake level sens 100.00 Hologram 100.00 Home Depot 06/16/2021 101-1220-4260 Refund - Return of Worklights -83.72 Home Depot 06/16/2021 101-1220-4260 Worklights & Ratchet Strap 101.94 Home Depot 06/16/2021 101-1220-4260 Worklights & Wire Lock Pins 129.87 Home Depot 06/16/2021 720-7202-4320 Comm garden stakes 36.68 Home Depot 06/16/2021 701-0000-4150 Bluegrass 25.71 Home Depot 06/16/2021 700-0000-4550 Electrical Tape, Cable Tie 36.41 Home Depot 06/16/2021 700-0000-4550 Black Coupling 13.66 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 5 of 12 115 Name Check D Account Description Amount Home Depot 06/16/2021 101-1550-4150 Quikrete 47.04 Home Depot 307.59 Hydra Power Hydraulics Inc 06/16/2021 101-1320-4120 Supplies 129.90 Hydra Power Hydraulics Inc 129.90 IMPERIAL PORTA PALACE 08/26/2021 101-1550-4400 Portable Restrooms 4,953.80 IMPERIAL PORTA PALACE 4,953.80 Inner-Tite Corp 06/16/2021 700-0000-4150 Materials 689.97 Inner-Tite Corp 689.97 Innovative Office Solutions LLC 08/19/2021 101-1170-4110 Supplies 21.19 Innovative Office Solutions LLC 08/19/2021 101-1170-4110 Supplies 17.20 Innovative Office Solutions LLC 08/26/2021 101-1170-4110 Supplies 193.04 Innovative Office Solutions LLC 09/02/2021 101-1170-4110 Office Supplies 58.88 Innovative Office Solutions LLC 09/02/2021 101-1170-4110 Office Supplies - Return -56.97 Innovative Office Solutions LLC 09/02/2021 101-1170-4110 Office Supplies 292.60 Innovative Office Solutions LLC 09/02/2021 101-1170-4110 Office Supplies 305.68 Innovative Office Solutions LLC 09/02/2021 101-1170-4110 Office Supplies 35.58 Innovative Office Solutions LLC 09/02/2021 400-0000-4703 Office Supplies 375.00 Innovative Office Solutions LLC 1,242.20 Jamf Software, LLC 06/16/2021 101-1160-4300 Monthly MDM charge for ipads 52.00 Jamf Software, LLC 52.00 Jimmy Johns 06/16/2021 101-1220-4290 Lunch for hose testing crew Ulrich Murphy Thoreson 25.82 Jimmy Johns 25.82 Kai's Sushi & Grill 06/16/2021 101-1220-4290 Hose Testing - Long Event W Siems and Thoreson 39.57 Kai's Sushi & Grill 39.57 KATH FUEL OIL SERVICE 08/26/2021 101-1370-4170 Fuel 17,097.37 KATH FUEL OIL SERVICE 17,097.37 KIMLEY HORN AND ASSOCIATES INC 08/19/2021 400-0000-1155 Field Development 3,818.50 KIMLEY HORN AND ASSOCIATES INC 08/19/2021 400-0000-1155 Field Development 9,324.00 KIMLEY HORN AND ASSOCIATES INC 13,142.50 Kwik Trip 06/16/2021 700-0000-4170 Gas for rental mower 37.29 Kwik Trip 06/16/2021 700-0000-4150 Battery for City Equipment 4.28 Kwik Trip 41.57 LAKESIDE PROMOTIONS LLC 09/02/2021 101-1766-4130 Supplies 138.25 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 6 of 12 116 Name Check D Account Description Amount LAKESIDE PROMOTIONS LLC 138.25 LANZI BOB 08/19/2021 101-1766-4300 Adult Softball Umpire - 28 games 714.00 LANZI BOB 714.00 LOCATORS AND SUPPLIES INC 08/26/2021 700-0000-4150 Materials 209.84 LOCATORS AND SUPPLIES INC 209.84 LogMeIn Inc 06/16/2021 101-1160-4300 LogMeIn123 Annual Renewal - Neptune Access 257.57 LogMeIn Inc 257.57 MACQUEEN EQUIPMENT 08/19/2021 701-0000-4120 Supplies 1,700.17 MACQUEEN EQUIPMENT 08/19/2021 701-0000-4120 Supplies 53.67 MACQUEEN EQUIPMENT 08/26/2021 101-1320-4120 Supplies 46.39 MACQUEEN EQUIPMENT 1,800.23 Marco Inc 08/19/2021 101-1170-4410 Equipment Rental 945.04 Marco Inc 08/19/2021 700-0000-4410 Equipment Rental 132.25 Marco Inc 08/19/2021 701-0000-4410 Equipment Rental 132.25 Marco Inc 08/19/2021 720-0000-4410 Equipment Rental 66.13 Marco Inc 1,275.67 Matheson Tri-Gas, Inc.08/26/2021 101-1370-4150 Materials 22.12 Matheson Tri-Gas, Inc. 22.12 Maus Kerry 08/26/2021 101-1539-4300 Line Dancing 420.00 Maus Kerry 420.00 Med Alliance Group Inc 06/16/2021 101-1220-4130 EleGARD Disposable Covers 541.40 Med Alliance Group Inc 541.40 Menards 06/16/2021 101-1320-4150 Materials 54.87 Menards 06/16/2021 700-7043-4150 Materials 36.66 Menards 91.53 Metropolitan Council, Env Svcs 08/19/2021 101-1250-3816 July -3,056.55 Metropolitan Council, Env Svcs 08/19/2021 701-0000-2023 July 305,655.00 Metropolitan Council, Env Svcs 302,598.45 MINGER CONSTRUCTION 08/26/2021 101-0000-2076 Meter Refund 3,500.00 MINGER CONSTRUCTION 3,500.00 MN Association of Government Communicators 06/16/2021 101-1120-4370 Membership 240.00 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 7 of 12 117 Name Check D Account Description Amount MN Association of Government Communicators 240.00 MN DEPT OF LABOR AND INDUSTRY 08/19/2021 101-1250-3818 July -178.23 MN DEPT OF LABOR AND INDUSTRY 08/19/2021 101-0000-2022 July 8,911.65 MN DEPT OF LABOR AND INDUSTRY 8,733.42 MN Government Finance Officers Association 06/16/2021 101-1130-4360 MN GFOA Membership 70.00 MN Government Finance Officers Association 70.00 MN VALLEY ELECTRIC COOP 08/19/2021 101-1350-4320 Monthly Services 204.56 MN VALLEY ELECTRIC COOP 08/26/2021 101-1350-4320 Monthly Service 100.07 MN VALLEY ELECTRIC COOP 09/02/2021 101-1350-4320 Monthly Service 117.86 MN VALLEY ELECTRIC COOP 09/02/2021 101-1350-4320 Monthly Service 35.51 MN VALLEY ELECTRIC COOP 458.00 MNToP 06/16/2021 101-1120-4370 Training 700.00 MNToP 700.00 MOSS & BARNETT 08/19/2021 210-0000-1193 Professional Services 4,319.00 MOSS & BARNETT 4,319.00 Municipal Clerk and Finance Officers 06/16/2021 101-1120-4360 MCFOA Annual Dues 46.00 Municipal Clerk and Finance Officers 46.00 MyBinding.com 06/16/2021 101-1170-4110 Office supplies - laminating pouches 72.28 MyBinding.com 72.28 NAPA AUTO & TRUCK PARTS 08/26/2021 101-1250-4140 Supplies 8.52 NAPA AUTO & TRUCK PARTS 09/02/2021 700-0000-4120 Coupling - return -4.80 NAPA AUTO & TRUCK PARTS 09/02/2021 700-0000-4120 Supplies 76.12 NAPA AUTO & TRUCK PARTS 79.84 New Horizons Minnesota 06/16/2021 101-1120-4370 Excel Training 118.00 New Horizons Minnesota 06/16/2021 101-1120-4370 PowerPoint Training 118.00 New Horizons Minnesota 06/16/2021 101-1120-4370 PowerPoint Training 118.00 New Horizons Minnesota 354.00 Occupational Safety and Health Adminstration 06/16/2021 700-0000-4370 Training 53.95 Occupational Safety and Health Adminstration 53.95 Office Max/Office Depot 06/16/2021 101-1170-4110 Office Supplies 38.61 Office Max/Office Depot 06/16/2021 700-7043-4150 Office Supplies 104.72 Office Max/Office Depot 06/16/2021 101-1170-4110 Office Supplies 59.69 Office Max/Office Depot 203.02 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 8 of 12 118 Name Check D Account Description Amount Olsen Chain and Cable 06/16/2021 700-0000-4140 Supplies 32.55 Olsen Chain and Cable 06/16/2021 701-0000-4140 Supplies 32.55 Olsen Chain and Cable 65.10 OTC Brands Inc 06/16/2021 101-1110-4370 Office supplies - Laurie Hokkanen request for Insights training 321.80 OTC Brands Inc 321.80 Panera Bread 06/16/2021 101-1220-4290 Meals for CFD Captain Interview Panels 160.12 Panera Bread 160.12 PayPal 06/16/2021 101-1550-4140 Center Caps for City vehicle 70.96 PayPal 06/16/2021 101-1120-4370 Training 104.06 PayPal 175.02 Pedretti Christine Lea 08/19/2021 101-1539-4300 Fit for Life Instruction 56.00 Pedretti Christine Lea 56.00 PIONEER RIM & WHEEL CO.08/19/2021 701-0000-4120 Supplies 455.48 PIONEER RIM & WHEEL CO. 455.48 POMP'S TIRE SERVICE INC 08/26/2021 101-1550-4140 Supplies 862.56 POMP'S TIRE SERVICE INC 862.56 PoolWeb 06/16/2021 101-1550-4120 Replacement swim buoy rope & floats 532.02 PoolWeb 532.02 Postmaster 06/16/2021 700-0000-4330 Postage 72.75 Postmaster 06/16/2021 101-1170-4110 Office supplies - postage 4.80 Postmaster 06/16/2021 101-1170-4110 Office supplies - postage 21.90 Postmaster 99.45 Potbelly Sandwich Shop 06/16/2021 101-1110-4370 City council dinner 18.46 Potbelly Sandwich Shop 06/16/2021 101-1220-4290 Crew Dinner for Protest Coverage Olsen Msmith Hfoote Busch 47.22 Potbelly Sandwich Shop 06/16/2021 101-1110-4370 City council dinner 83.21 Potbelly Sandwich Shop 148.89 PRAIRIE RESTORATIONS INC 09/02/2021 720-7202-4300 Locust Control 200.00 PRAIRIE RESTORATIONS INC 200.00 Promotion Select 06/16/2021 101-1170-4110 Supplies 282.50 Promotion Select 282.50 Public Surplus 06/16/2021 101-0000-2033 Auction fees public surplus 28.00 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 9 of 12 119 Name Check D Account Description Amount Public Surplus 28.00 Quality Flow Systems Inc 08/26/2021 701-0000-4551 Materials 610.00 Quality Flow Systems Inc 09/02/2021 701-0000-4530 Materials 9,479.00 Quality Flow Systems Inc 09/02/2021 701-0000-4530 Materials 212.00 Quality Flow Systems Inc 10,301.00 Sam's Club 06/16/2021 101-1560-4300 Food supplies Earth Day Lunch on 4-20-21 66.50 Sam's Club 66.50 Sensible Land Use Coalition 06/16/2021 101-1420-4370 Event 15.00 Sensible Land Use Coalition 15.00 ShareFile 06/16/2021 101-1160-4300 Sharefile Q2 Billing - Sales Tax 43.14 ShareFile 43.14 Southwest Metro Chamber of Commerce 06/16/2021 720-7201-4300 Env Comm table recycling education 200.00 Southwest Metro Chamber of Commerce 200.00 SPRINT PCS 08/19/2021 700-0000-4310 Monthly Service 53.94 SPRINT PCS 08/19/2021 701-0000-4310 Monthly Service 53.94 SPRINT PCS 107.88 Stratoguard, LLC 06/16/2021 101-1160-4300 Proofpoint Email Filtering Service - May 176.00 Stratoguard, LLC 176.00 SUMMIT COMPANIES 09/02/2021 101-1550-4300 Annual Monitoring 240.00 SUMMIT COMPANIES 09/02/2021 101-1550-4300 Annual Monitoring 500.00 SUMMIT COMPANIES 09/02/2021 101-1370-4300 Annual Monitoring 500.00 SUMMIT COMPANIES 09/02/2021 101-1190-4300 Annual Monitoring 500.00 SUMMIT COMPANIES 09/02/2021 101-1220-4300 Annual Monitoring 500.00 SUMMIT COMPANIES 09/02/2021 101-1170-4300 Annual Monitoring 320.00 SUMMIT COMPANIES 2,560.00 SupplyHouse.com 06/16/2021 700-7019-4530 Fan and Blower Motor 226.15 SupplyHouse.com 226.15 Target 06/16/2021 101-1600-4130 Pool noodle for COVID divider 2.15 Target 06/16/2021 101-1220-4290 Dispatch Appreciation - Food 28.23 Target 06/16/2021 101-1800-4130 Bat return -19.60 Target 10.78 The Business Journal 06/16/2021 101-1120-4360 Subscription 150.00 The Business Journal 150.00 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 10 of 12 120 Name Check D Account Description Amount UHL Company Inc 08/19/2021 101-1190-4530 Materials 4,824.00 UHL Company Inc 4,824.00 VIKING INDUSTRIAL CENTER 08/26/2021 700-0000-4150 Materials 68.74 VIKING INDUSTRIAL CENTER 68.74 Water Conservation Services, Inc.08/26/2021 700-0000-4550 Leak Locate 324.80 Water Conservation Services, Inc. 324.80 WEISSMAN 06/16/2021 101-1535-4130 Tights for Dance Costumes 87.09 WEISSMAN 87.09 WM MUELLER & SONS INC 08/19/2021 420-0000-4150 Materials 436.48 WM MUELLER & SONS INC 08/19/2021 700-0000-4550 Materials 836.07 WM MUELLER & SONS INC 08/26/2021 720-7207-4150 Materials 163.20 WM MUELLER & SONS INC 08/26/2021 420-0000-4150 Materials 442.83 WM MUELLER & SONS INC 08/26/2021 420-0000-4150 Materials 351.48 WM MUELLER & SONS INC 09/02/2021 420-0000-4150 Materials 441.09 WM MUELLER & SONS INC 2,671.15 WSB & ASSOCIATES INC 08/19/2021 601-6047-4300 2021 City Pavement Rehab 5,405.75 WSB & ASSOCIATES INC 5,405.75 XCEL ENERGY INC 08/19/2021 700-0000-4320 Monthly Service 4,501.47 XCEL ENERGY INC 08/26/2021 700-0000-4320 Monthly Service 10,333.44 XCEL ENERGY INC 08/26/2021 101-1350-4320 Monthly Service 25.78 XCEL ENERGY INC 08/26/2021 101-1350-4320 Monthly Service 25.78 XCEL ENERGY INC 08/26/2021 700-0000-4320 Monthly Service 11,692.13 XCEL ENERGY INC 08/26/2021 101-1350-4320 Monthly Service 8.15 XCEL ENERGY INC 08/26/2021 101-1350-4320 Monthly Service 15.92 XCEL ENERGY INC 08/26/2021 101-1600-4320 Monthly Service 25.78 XCEL ENERGY INC 08/26/2021 101-1350-4320 Monthly Service 57.46 XCEL ENERGY INC 08/26/2021 101-1170-4320 Monthly Service -1,035.95 XCEL ENERGY INC 08/26/2021 101-1190-4320 Monthly Service 561.87 XCEL ENERGY INC 08/26/2021 101-1220-4320 Monthly Service 1,465.04 XCEL ENERGY INC 08/26/2021 101-1370-4320 Monthly Service 1,953.90 XCEL ENERGY INC 08/26/2021 101-1171-4320 Monthly Service 27.93 XCEL ENERGY INC 08/26/2021 700-0000-4320 Monthly Service 244.24 XCEL ENERGY INC 08/26/2021 701-0000-4320 Monthly Service 244.24 XCEL ENERGY INC 09/02/2021 101-1350-4320 Monthly Service - Acct 51-0010665417-4 5.97 XCEL ENERGY INC 09/02/2021 101-1600-4320 Monthly Service - Acct 51-0677038-7 10.54 XCEL ENERGY INC 09/02/2021 700-0000-4320 Monthly Service - Acct 51-0881494-2 25.75 XCEL ENERGY INC 09/02/2021 101-1600-4320 Monthly Service - Acct 51-6285959-6 51.56 XCEL ENERGY INC 09/02/2021 101-1540-4320 Monthly Service - Acct 51-6285960-9 1,127.02 XCEL ENERGY INC 09/02/2021 101-1600-4320 Monthly Service - Acct 51-6285960-9 93.42 XCEL ENERGY INC 09/02/2021 101-1550-4320 Monthly Service - Acct 51-6285960-9 -147.97 XCEL ENERGY INC 09/02/2021 700-7019-4320 Monthly Service - Acct 51-6689354-1 5,309.46 XCEL ENERGY INC 09/02/2021 101-1350-4320 Monthly Service - Acct 51-5195542-1 17,846.10 XCEL ENERGY INC 09/02/2021 700-0000-4320 Monthly Service - Acct 51-4346591-0 1,454.24 XCEL ENERGY INC 09/02/2021 701-0000-4320 Monthly Service - Acct 51-4346591-0 1,365.66 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 11 of 12 121 Name Check D Account Description Amount XCEL ENERGY INC 57,288.93 Zoom 06/16/2021 101-1160-4300 Monthly Zoom Webinar charge Rec Center/Admin 85.90 Zoom 85.90 1,411,006.85 Accounts Payable - Check Detail-ACH (09/03/2021 - 9:56 AM)Page 12 of 12 122 City Council Item September 13, 2021 Item Approve Amendment to Tree Preservation Easement in the Bluffs at Lake Lucy Addition File No.Planning Case No. 2019-01 Item No: D.7 Agenda Section CONSENT AGENDA Prepared By Jill Sinclair, Environmental Resource Specialist Reviewed By Kate Aanenson SUGGESTED ACTION "The Chanhassen City Council approves the amendment to the Tree Preservation Easement legally described as the northerly 100 feet of Lots 4 and 5, and the westerly 40 feet of Lot 1, Block 3, Bluffs at Lake Lucy, according to the recorded plat thereof, Carver County, Minnesota." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND A Tree Preservation Easement was proposed and approved on Lots 1, 4 and 5, Block 3, Bluffs at Lake Lucy to provide a vegetation buffer to the existing neighboring homes. Within the easement area is a mix of vegetation including mown grass, planted evergreens, buckthorn, and a scattering of native trees such as ash and boxelder. The easement covers the rear 100 feet of Lots 4 and 5 and the rear 40 feet of 123 Lot 1. As written, no man-made structures are allowed within the easement area. DISCUSSION The Tree Preservation Easement covers nearly 50 percent of Lots 4 and 5. Within this easement, property owners may not “construct, install, or maintain anything...made by man.” The intent of the easement was to preserve the vegetative buffer currently afforded the neighbors prior to development. The existing vegetation consists of ash and boxelder trees with a thick understory of buckthorn. The lots are not permitted fences under the current conditions of the easement, but one of the most common requests for encroachment into a preservation easement is for the construction of a fence. On these properties, a perimeter fence could be installed without detrimental effects to the intent of the easement; therefore, staff is recommending that the easement conditions be amended to allow fences to be constructed within the easement area. BUDGET RECOMMENDATION Staff recommends amending the Tree Preservation Easement for Lots 1, 4 and 5, Block 3, Bluffs at Lake Lucy. ATTACHMENTS Bluffs at Lake Lucy Tree Preservation Easement First Amendment to Tree Preservation Easement 124 125 126 127 128 129 130 131 Page 1 of 12 217889v6 (reserved for recording information) FIRST AMENDMENT TO TREE PRESERVATION EASEMENT THIS FIRST AMENDMENT TO TREE PRESERVATION EASEMENT (“First Amendment”) is made and entered into by and between CITY OF CHANHASSEN, a Minnesota municipal corporation (“Grantee”), CHAN THREE DEVELOPMENT, INC., a Minnesota corporation (“Chan Three”), MORGAN SEAN DAVID and CARYN WASBOTTEN MORGAN, a married couple (“Morgans”), and GONYEA HOMES, INC., a Minnesota corporation (“Gonyea”) (collectively, Chan Three, Morgans and Gonyea are referred to herein as the “Grantors”). RECITALS WHEREAS,Chan Three and Grantee executed that certain Tree Preservation Easement dated November 5, 2020, recorded November 13, 2020 as Document No. T216529 in the Carver County Registrar of Titles Office (“Preservation Easement”) granting certain rights to Grantee for the property legally described in Exhibits A through C, inclusive (“Property”); WHEREAS,the Chan Three has since conveyed portions of the Property subject to the Preservation Easement but remains the current fee owner of the property legally described in Exhibit “A” attached hereto, which is subject to the Preservation Easement. WHEREAS,Gonyea is the current fee owner of the property legally described in Exhibit “B” attached hereto which is subject to the Preservation Easement; WHEREAS,Morgans are the current fee owners of the property legally described in Exhibit “C” attached hereto which is subject to the Preservation Easement; WHEREAS,Grantors and Grantee hereby desire to amend the Preservation Easement to permit the installation of fences within the easement. NOW THEREFORE,for good and valuable consideration, the sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 132 Page 2 of 12 217889v6 1.Recitals. The Recitals hereinabove are true and correct and incorporated herein. 2.Amendment to Easement Scope. Paragraph 1.A. of the Preservation Easement shall be amended to read: Constructing, installing, or maintaining anything made by man, including but not limited to buildings, structures, walkways, clothes line poles, and playground equipment, except for fences or as allowed or required under any drainage and utility easements located within the easement premises. 3.Preservation Easement. Except as herein specifically modified and amended the Preservation Easement shall remain in full force and effect in strict accordance with the terms thereof. 4. Capitalized Terms. All capitalized terms used herein and not otherwise defined herein shall have the same meaning ascribed thereto in the Preservation Easement. [REMAINDER OF THE PAGE INTENTIONALLY LEFT BLANK] [SIGNATURE PAGES TO FOLLOW] 133 Page 3 of 12 217889v6 GRANTOR: CHAN THREE DEVELOPMENT, INC. ____________________________________ By: Its: STATE OF MINNESOTA ) )ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ______ day of ____________________, 2021, by______________________________________, the __________________ of CHAN THREE DEVELOPMENT, INC., a Minnesota corporation, on behalf of the corporation. ___________________________________ Notary Public 134 Page 4 of 12 217889v6 GONYEA HOMES, INC. ____________________________________ By: Its: STATE OF MINNESOTA ) )ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ______ day of ____________________, 2021, by______________________________________, the __________________ of GONYEA HOMES, INC., a Minnesota corporation, on behalf of the corporation. ___________________________________ Notary Public 135 Page 5 of 12 217889v6 MORGANS: ____________________________________ Sean David Morgan ____________________________________ Caryn Wasbotten Morgan STATE OF MINNESOTA ) )ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ______ day of ____________________, 2021, by______________________________________, the __________________ of Sean David Morgan and Caryn Wasbotten Morgan, a married couple. ___________________________________ Notary Public 136 Page 6 of 12 217889v6 CITY OF CHANHASSEN By ___________________________________ (SEAL)Elise Ryan, Mayor And __________________________________ Laurie Hokkanen, City Manager STATE OF MINNESOTA ) )ss. COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this _______ day of __________________, 2021, by Elise Ryan and by Laurie Hokkanen, respectively the Mayor and City Manager of the City of Chanhassen,a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 LCMK 137 Page 7 of 12 217889v6 EXHIBIT "A" Legal Description: Lot 4, Block 3, The Bluffs at Lake Lucy, Carver County, Minnesota. Torrens Property [PID: 25.1310200, 1824 Lucy Ridge Circle, Chanhassen, MN 55317] 138 Page 8 of 12 217889v6 EXHIBIT "B" Legal Description: Lot 1, Block 3, The Bluffs at Lake Lucy, Carver County, Minnesota. Torrens Property [PID: 25.1310170, 6950 Lucy Ridge Lane, Chanhassen, MN 55317] 139 Page 9 of 12 217889v6 EXHIBIT "C" Legal Description: Lot 5, Block 3, The Bluffs at Lake Lucy, Carver County, Minnesota. Torrens Property [PID: 25.1310210, 1836 Lucy Ridge Circle, Chanhassen, MN 55317] 140 Page 10 of 12 217889v6 MORTGAGE HOLDER CONSENT TO FIRST AMENDMENT TO TREE PRESERVATION EASEMENT MORTGAGEE: CHAN THREE DEVELOPMENT, INC. PID: 25.1310200 BRIDGEWATER BANK, a Minnesota banking corporation, its successors and assigns, which holds a mortgage on all or part of the property more particularly described in the foregoing First Amendment to Tree Preservation Easement, which Combination, Mortgage, Security Agreement, Fixture Filing and Assignment of Leases and Rents is dated October 9, 2020 and recorded on October 12, 2020, as Document No. T215904 with the office of the County Registrar of Titles for Carver County, Minnesota, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consents to, and is subject to the foregoing First Amendment to Tree Preservation Easement. BRIDGEWATER BANK By _________________________ [print name] Its ______________________ [title] STATE OF MINNESOTA ) ) ss. COUNTY OF ____________) The foregoing instrument was acknowledged before me this _____ day of ______________, 2021, by ____________________________ the ________________________ of BRIDGEWATER BANK, a Minnesota banking corporation, by authority from its board of directors, and that s/he acknowledged the instrument to be the free act and deed of the corporation. ________________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 LCMK 141 Page 11 of 12 217889v6 MORTGAGE HOLDER CONSENT TO FIRST AMENDMENT TO TREE PRESERVATION EASEMENT MORTGAGEE: GONYEA HOMES, INC. PID: 25.1310170 BRIDGEWATER BANK, a Minnesota banking corporation, its successors and assigns, which holds a mortgage on all or part of the property more particularly described in the foregoing First Amendment to Tree Preservation Easement, which Combination, Mortgage, Security Agreement, Fixture Filing and Assignment of Leases and Rents is dated July 3, 2013 and recorded on January 5, 2021 as Document No. T217325 with the office of the County Registrar of Titles for Carver County, Minnesota, and which mortgage was amended pursuant to a Modification of Mortgage dated December 31, 2020, and recorded on January 5, 2021 as Document No. T217326 with the office of the County Registrar of Titles for Carver County, Minnesota, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consents to, and is subject to the foregoing First Amendment to Tree Preservation Easement. BRIDGEWATER BANK By _________________________ [print name] Its ______________________ [title] STATE OF MINNESOTA ) ) ss. COUNTY OF ____________) The foregoing instrument was acknowledged before me this _____ day of ______________, 2021, by ____________________________ the ________________________ of BRIDGEWATER BANK, a Minnesota banking corporation, by authority from its board of directors, and that s/he acknowledged the instrument to be the free act and deed of the corporation. ________________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 LCMK 142 Page 12 of 12 217889v6 MORTGAGE HOLDER CONSENT TO FIRST AMENDMENT TO TREE PRESERVATION EASEMENT MORTGAGEES: SEAN DAVID MORGAN and CARYN WASBOTTEN MORGAN PID: 25.1310210 ____________________________________,a Minnesota banking corporation, its successors and assigns, which holds a mortgage on all or part of the property more particularly described in the foregoing First Amendment to Tree Preservation Easement, which Mortgage is dated ____________, 2021 and recorded on ____________, 2021 as Document No. T_________ with the offices of the County Registrar of Titles for Carver County, Minnesota, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consents to, and is subject to the foregoing First Amendment to Tree Preservation Easement. __________________________________ By _________________________ [print name] Its ______________________ [title] STATE OF MINNESOTA ) ) ss. COUNTY OF ____________) The foregoing instrument was acknowledged before me this _____ day of ______________, 2021, by ____________________________ the ________________________ of ___________________________________a Minnesota banking corporation, by authority from its board of directors, and that s/he acknowledged the instrument to be the free act and deed of the corporation. ________________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 LCMK 143 City Council Item September 13, 2021 Item Approve Fireworks Display at St. Hubert Catholic Community, September 25, 2021 File No.Item No: D.8 Agenda Section CONSENT AGENDA Prepared By Don Nutter, Assistant Fire Chief/Fire Marshal Reviewed By Don Johnson SUGGESTED ACTION The City Council approves the permit request from RES Pyro on behalf of St. Hubert Catholic Community to conduct a fireworks show at 8201 Main Street at 8:30 pm. The display will be conducted on September 25, 2021 in conjunction with the church's annual Harvest Festival. Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND Private pyrotechnic displays require a licensed contractor and approval of the Fire Chief and city officials. The Fire Chief/Fire Marshal will conduct a pre-launch inspection and verify operators' credentials prior to the event. Additionally, Chanhassen Fire Department will assign a fire suppression crew to the event. DISCUSSION 144 BUDGET RECOMMENDATION Staff recommends approval of the permit application. ATTACHMENTS Application St H approved.pdf St Hubert Site Map NEW.pdf 145 APPLICATION FOR OUTDOOR DISPLAY OF FIREWORKS/PYROTECHNIC SPECIAL EFFECTS Applicant instructions:This application must be completed and returned at least 15 days prior to date of display. Name of applicant(Sponsoring Organization): St. Hubert Catholic Community Address of applicant: 8201 Main Street; Chanhassen, MN 55317 Name of authorized agent of applicant: RES Pyro Address of agent: 21595 286th St; Belle Plaine, MN 56011 Telephone number of agent: 952-873-3113 Date of display: 9/25/2021 Time of display: 8:30 PM Location of display: Main St near St. Hubert Catholic Community; Chanhassen, MN Manner and place of storage of fireworks/pyrotechnic special effects prior to display: N/A - delivered day of show Delivery and storage in truck on day of display: N/A - no storage Type&number of fireworks/pyrotechnic special effects to be discharged: ( 32) 1.4G Multishot Cakes (Consumer) Minnesota State law requires that this display be conducted under the direct supervision of a pyrotechnic operator certified by the State Fire MarshaL Name of supervising operator: Mike Woitalla Certificate No.: B-0786 Required attachments. The following attachments must be included with this application: 1. Proof of a bond or certificate of insurance in amount of at least$ 2. A diagram of the grounds at which the display will be held.This diagram(drawn to scale or with dimensions included)must show the point at which the fireworks/pyrotechnic special effects are to be discharged;the location of ground pieces;the location of all buildings,highways,streets, communication lines and other possible overhead obstructions; and the lines behind which the audience will be restrained 3. Names and ages of all assistants that will be participating in the display. The discharge of the listed fireworks on the date and at the location shown on this application is hereby approved, subject to the following conditions,if any: I understand and agree to comply with all provisions of this application,MN Statute 624.20 through 624.25,MN State Fire Code,National Fire Protection Association Standard J 123(2006 edition),applicable federal law(s)and the requirements of the issuing authority,and will ensure that the fireworks/pyrotechnic special effects are discharged in a manner that will not endanger persons or . .:, . consti. a r ui_san . 01 Signature of applicant(or agent) L ! Date of application: li ti / 08/30/2021 Signature of Fire chief: lTIA Date: Z/-PCZ! Or GG Printed name of above official: 1 Phone: Signature of issuing authority: l' d ` r t " ` Date: 7 I Printed name of above official: Phone: 146 St Hubert Catholic Community September 25, 2021 Maximum Diameter Effect: 1.75” NFPA 1123 Fallout Zone Radius: 125 ft Shoot site Fallout zone N Spectators Parking Marked No Parking 147 City Council Item September 13, 2021 Item Resolution 2021-XX: Approve No Parking on Takoma Trail File No.Planning Case 2020-22 Item No: D.9 Agenda Section CONSENT AGENDA Prepared By Erik Henricksen, Project Engineer Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council approves No Parking on the north and south sides of Takoma Trail." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND On May 3, 2021 the Chanhassen City Council approved the final plat for the Deer Haven subdivision. The subdivision was approved with a variance allowing for substandard street and right-of-way widths to facilitate the extension of a public street, Takoma Trail, in order to access the development. Typical residential public street and right-of-way widths are 32 feet and 60 feet, respectively, and the approved variance for the Takoma Trail street and right-of-way widths were 25 feet and 33 feet, respectively. Due to the limited width of right-of-way and Takoma Trail, No Parking zones are required along both the north and south sides of the street. 148 DISCUSSION BUDGET RECOMMENDATION Staff recommends that City Council adopt the No Parking resolution for both sides of Takoma Trail due to the substandard width of the right-of-way and public street. ATTACHMENTS Street Exhibit.pdf No Parking Resolution.pdf 149 150 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: September 13, 2021 RESOLUTION NO: 2021-XX MOTION BY: SECONDED BY: A RESOLUTION ESTABLISHING THE ENTIRE SOUTH AND NORTH SIDE OF TAKOMA TRAIL AS A NO PARKING AREA WHEREAS, pursuant to Minnesota Statutes §412.221, Subd. 6 the City has the power to by ordinance to regulate the use of streets within the City, and WHEREAS, City Code section 12-13 authorizes the City to designate certain streets or portions of streets as no parking zones and provides that no person shall stop or park a vehicle in a no parking zone, and; WHEREAS, the City desires to provide safe and effective transportation access to all areas in the city of Chanhassen; and WHEREAS, Takoma Trail was approved under a variance to have substandard street and right-of-way width in association with the final plat of the Deer Haven Subdivision; NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council that no on- street parking be allowed on the south and north sides of Takoma Trail and that the City Public Works Director is directed to mark by appropriate signage or painting, and the County Sheriff is directed to enforce, the designated no parking area for Takoma Trail. Passed and adopted by the Chanhassen City Council this 13th day of September, 2021. ATTEST: Laurie Hokkanen, City Manager Elise Ryan, Mayor YES NO ABSENT 151 City Council Item September 13, 2021 Item Resolution 2021-XX: Appoint Deputy City Clerk File No.Item No: D.10 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council Appoints City Manager Laurie Hokkanen as the Deputy City Clerk." Motion Type Simple Majority Vote of members present Strategic Priority Operational Excellence SUMMARY BACKGROUND On February 28, 1997, the City Council approved Ordinance 63 relating to the duties of the City Clerk, consolidating the offices of the City Manager and the City Clerk, with the duly appointed City Manager performing all of the statutory duties of the office of City Clerk, including, but not limited to, those duties enumerated in §412.151 of Minnesota Statutes. This ordinance was later codified into Section 2- 19 of Chapter 2, Administration, of the Chanhassen City Code. On December 7, 2020 the City Council approved omnibus Ordinance 662 which included repealing Section 2-19 from Chapter 2, Administration. The City Attorney recommended that this section be 152 repealed because it was out of date and not reflective of the current organization. On July 30, 2021, City Manager Laurie Hokkanen appointed Kim Meuwissen as the City Clerk. DISCUSSION Minnesota Statute 412.51 provides a mechanism for the City Council to appoint a Deputy City Clerk to discharge any of the duties of the City Clerk in case of the absence of the City Clerk. BUDGET RECOMMENDATION It is recommended that the City Council appoint City Manager Laurie Hokkanen as the Deputy City Clerk. ATTACHMENTS Resolution Appointing Deputy City Clerk Ordinance 63 Ordinance 662 MN Statute 412.151 - Duties of the City Clerk 153 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: September 13, 2021 RESOLUTION NO:2021-XX MOTION BY: SECONDED BY: RESOLUTION APPOINTING DEPUTY CITY CLERK WHEREAS,the City Manager has appointed Kim Meuwissen as City Clerk; and WHEREAS, State Statute 412.151 provides a mechanism for the City Council to appoint a deputy clerk in case of the absence of the City Clerk; and WHEREAS,the City of Chanhassen wishes to provide continuity of operations; and WHEREAS,the Deputy Clerk may discharge any of the duties of the clerk, except that deputy shall not be a member of the council. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, as follows: That City Manager Laurie Hokkanen be designated as the Deputy City Clerk in the case of the City Clerk’s absence from the City or disability. Passed and adopted by the Chanhassen City Council this 13 th day of September, 2021. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 154 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. 63 An Ordinance Relating to the Duties of the City Clerk (Under Optional Plan B Form of Government). THE CITY COUNCIL OF CHANHASSEN ORDAINS: Section 1. The office of City Clerk and the office of City Manager are hereby consolidated, and the duly appointed Manager of the municipality shall perform all of the statutory duties of the office of City Clerk, including, but not limited to, those duties enumerated in §412.151 of Minnesota Statutes. Section 2. This ordinance shall take effect and be in force from and after its passage and publication. Passed by be Council this 28th day of February , 19 77 . MAYOR Attest: City Clerk Publish in the Carver County Herald on the 3rd day of March 1977 . 155 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES,MINNESOTA ORDINANCE NO. 662 AN ORDINANCE AMENDING CHAPTER 1, GENERAL PROVISIONS,CHAPTER 2, ADMINISTRATION, CHAPTER 7,BUILDING AND BUILDING REGULATIONS,AND CHAPTER 19,WATER, SEWERS, AND SEWAGE DISPOSAL, OF THE CHANHASSEN CITY CODE THE CITY COUNCIL OF THE CITY OF CHANHASSEN,MINNESOTA ORDAINS: Section 1. Section 1-2 of the Chanhassen City Code is amended to read as follows: Street means a public right-of-way or a private right-of-way occupied by a roadway or in which a future roadway will be constructed. (1) (7.5)(12) (18) (20) Section 2. Section 2-16 to Section 2-17 of the Chanhassen City Code is amended to read as follows: Sec. 2-16—2-17.—Reserved. Section 3. Section 2-19 of the Chanhassen City Code is amended to read as follows: Sec. 2-19. —Reserved. Section 4. Section 7-36(c) of the Chanhassen City Code is amended to read as follows: c) Earth work of more than 50 but less than 1,000 cubic yards of material in a 12-month period may be approved by the city staff. The applicant shall submit the fee required by section 7-40 of this Code. Upon receipt of a completed application, the city staff shall review the application within ten working days and shall notify the applicant of the decision by mail. The city staff may impose such conditions as may be necessary to protect the public interest. Bonding may be required in an amount sufficient to ensure site restoration should the applicant default. Any applicant aggrieved by a decision may appeal the determination to the City Council. Section 5. Section 19-69 to Section 19-95 of the Chanhassen City Code is amended to read as follows: Sec. 19-69 -Administrative Approval of Deviations from this Article 1) The City Building Official may administratively approve a subsurface sewage treatment system not meeting the requirements of this article if the following criteria are met: a) The proposed subsurface sewage treatment system is a Type 1 septic system. b) The proposed subsurface sewage treatment system meets all other State, County, and City requirements. c) The Building Official upon consultation with the Carver County Soil and Water Conservation District, City Engineer,local watershed, and other applicable agencies 1 156 determines that there are no viable alternative locations or configurations meeting the requirements of this article. 2) As part of the approval of a subsurface sewage treatment system not meeting the requirements of this article,the City Building Official may place conditions on the approval deemed necessary to minimize the extent or impact of the deviation from this article. 3) If the City Building Official does not approve a deviation from the standards of this article or the applicant objects to the conditions placed upon an approved deviation, the applicant may apply for a variance. Such variances shall be subject to the process detailed in Chapter 20, Article II, Division 3 of the Chanhassen City Code. Secs. 19-70— 19-95. —Reserved. Section 6. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this 7th day of December, 2020 by the City Council of the City of Chanhassen, Minnesota fft(itk(-- /7101'3 Bather Johnston, terim City Manager Elise Ryan, Mayor Ordinance 662 published in the Chanhassen Villager on December 17, 2020) 2 157 412.151 DUTIES OF CLERK.​ Subdivision 1.Listed; fees; deputy; absence.The clerk shall give the required notice of each regular​ and special election, record the proceedings thereof, notify officials of their election or appointment to office,​ certify to the county auditor all appointments and the results of all city elections. The clerk shall keep (1) a​ minute book, noting therein all proceedings of the council; (2) an ordinance book to record at length all​ ordinances passed by the council; and (3) an account book to enter all money transactions of the city including​ the dates and amounts of all receipts and the person from whom the money was received and all orders​ drawn upon the treasurer with their payee and object. Ordinances, resolutions, and claims considered by the​ council need not be given in full in the minute book if they appear in other permanent records of the clerk​ and can be accurately identified from the description given in the minutes. The clerk shall act as the clerk​ and bookkeeper of the city, shall be the custodian of its seal and records, shall sign its official papers, shall​ post and publish such notices, ordinances and resolutions as may be required and shall perform such other​ appropriate duties as may be imposed by the council. For certified copies, and for filing and entering, when​ required, papers not relating to city business, the clerk shall receive the fees allowed by law to town clerks;​ but the council may require the clerk to pay such fees into the city treasury. With the consent of the council,​ the clerk may appoint a deputy for whose acts the clerk shall be responsible and whom the clerk may remove​ at pleasure. In case of the clerk's absence from the city or disability, the council may appoint a deputy clerk,​ if there is none, to serve during such absence or disability. The deputy may discharge any of the duties of​ the clerk, except that deputy shall not be a member of the council.​ Subd. 2.Delegation; audit.The council by ordinance may delegate all or part of the clerk's bookkeeping​ duties to another officer or employee. The officer or employee who by ordinance is made responsible for​ the clerk's bookkeeping duties shall furnish a fidelity bond conditioned for the faithful exercise of duties.​ The council may provide for the payment from city funds of the premium on the official bond. If the​ bookkeeping functions of the clerk are delegated to the city treasurer, the council shall provide for an annual​ audit of the city's financial affairs in accordance with the minimum procedures prescribed by the state auditor.​ A copy of the ordinance shall be provided to the state auditor.​ History: 1949 c 119 s 18; 1951 c 378 s 6; 1953 c 735 s 3; 1973 c 123 art 2 s 1 subd 2; 1984 c 384 s 1;​ 1986 c 444​ Official Publication of the State of Minnesota​ Revisor of Statutes​ 412.151​MINNESOTA STATUTES 2020​1​ 158 City Council Item September 13, 2021 Item Resolution 2021-XX: Approve Contract with Granicus for City Website Redesign and Services File No.Item No: G.1 Agenda Section GENERAL BUSINESS Prepared By Arianna Lyksett, Communications Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council Approves the Contract with Granicus for City Website Redesign and Services." Motion Type Simple Majority Vote of members present Strategic Priority Communications SUMMARY Staff has received significant feedback from the Mayor and City Council that the city's website is difficult to navigate and clunky. The website is the city's "front door" to most interactions with residents, visitors, and businesses. Our ability to communicate externally with residents about city functions, notices, and events has been hampered by the current website. BACKGROUND Year-end 2020/Beginning of 2021 Staff determined the city's website was in need of a navigation update, refresh, and overall cleanup. 159 Staff began determining potential solutions to address the city's website issues with current vendor CivicPlus. February/March 2021 City Council and staff set Communications as a strategic priority for 2021-2023. Enhancing and streamlining the city's website was identified as a strategic initiative to accomplish the desired outcomes and meet performance targets within the strategic priority. Staff determined that the website enhancements would be best suited to be managed by the incoming Communications Manager to capitalize on the expertise of that individual. July/August 2021 Ari Lyksett started her employment with the city as Communications Manager. The communications team determined that basic maintenance would not address the identified deficiencies and the website is in need of a complete redesign and overhaul. After meeting with CivicPlus, staff was provided a timeline of well over a year before a new website could be completed (5-6 months before the project could be "kicked-off" and 8+ months for completion of the project). This is due to a high volume of website redesigns with CivicPlus, many as a result of CARES funding. As a result of this proposed timeline for a new website and other ongoing issues with CivicPlus, staff has begun evaluating other content management system providers/website hosts. September 2021 Staff evaluated three vendors - CivicPlus, Granicus, and Revize to determine the best path forward in delivering a completely new, more user-friendly website for the City of Chanhassen. After much research, the communications team feels it is best to move forward with migrating our website services to Granicus. Granicus provides improved external communications by enhancing Chanhassen's resident experience with a modern website, expanded online services, and a unified interface. This will enhance our digital engagement platform and will accelerate audience growth, provide residents and businesses an easier tool for online use, and create stronger community engagement by using GovAccess. DISCUSSION BUDGET The first year will cost $36,600 for a full website redesign, content overhaul, and implementation of GovDelivery (e-mail, e-newsletter, and texting service). Each year after will cost $12,000 per year for our website and GovDelivery service (which is the same yearly cost currently). RECOMMENDATION It is Staff's recommendation that the City Council approve the attached contract with Granicus for website redesign, content overhaul, and implementation of GovDelivery. ATTACHMENTS Resolution Awarding Granicus Contract for Website Redesign and Services Granicus Website & Communications Platform Proposal 160 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: September 13, 2021 RESOLUTION NO:2021-XX MOTION BY: SECONDED BY: RESOLUTION APPROVING CONTRACT WITH GRANICUS FOR CITY WEBSITE REDESIGN AND SERVICES WHEREAS,City Council and staff set Communications as a strategic priority for 2021- 2023; and WHEREAS, enhancing and streamlining the city's website was identified as a strategic initiative to accomplish the desired outcomes and meet performance targets within the strategic priority; and WHEREAS,the Communications Team determined that basic maintenance would not address the identified deficiencies and the website is in need of a complete redesign and overhaul; and WHEREAS,the City’s current website vendor, CivicPlus, provided a timeline of well over a year before a new website could be completed due to a high volume of website redesigns, many as a result of CARES funding; and WHEREAS,Staff evaluated three vendors - CivicPlus, Granicus, and Revize to determine the best path forward in delivering a completely new, more user-friendly website for the City of Chanhassen; and WHEREAS,after much research, the Communications Team determined it was best to move forward with migrating the City’s website services to Granicus. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, as follows: Approves the Contract with Granicus for City Website Redesign and Services. Passed and adopted by the Chanhassen City Council this 13 th day of September, 2021. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 161 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form Saint Paul, MN 55102 Prepared for United States Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 1 of 9 Granicus Proposal for Chanhassen, MN ORDER DETAILS Prepared By:Matt Hays Phone: Email:matt.hays@granicus.com Order #:Q-153289 Prepared On:09/07/2021 Expires On:10/12/2021 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 36 months. The subscription includes the following domain(s) and subdomain(s): ·https://www.ci.chanhassen.mn.us/ ORDER TERMS 162 Order Form Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 2 of 9 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Communications Cloud - Setup and Configuration Up Front 1 Each $2,400.00 Communications Cloud - Online Training Up Front 1 Each $500.00 govAccess – Website Design and Implementation – Innovator Milestones - 40/20/20/20 1 Each $15,700.00 SUBTOTAL:$18,600.00 New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee Communications Cloud Annual 1 Each $6,000.00 govAccess - Maintenance, Hosting, & Licensing Fee - Core (Subject to Discount) Annual 1 Each $0.00 SUBTOTAL:$6,000.00 Communications Cloud Tier: for up to 5000 subscribers. 163 Order Form Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 3 of 9 FUTURE YEAR PRICING Period of PerformanceSolution(s)Year 2 Year 3 Communications Cloud $6,300.00 $6,615.00 govAccess - Maintenance, Hosting, & Licensing Fee - Core $5,250.00 $5,512.50 SUBTOTAL:$11,550.00 $12,127.50 164 Order Form Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 4 of 9 PRODUCT DESCRIPTIONS Solution Description Communications Cloud The Cloud is a Software-as-a-Service (SaaS) solution that enables government organizations to connect with more people. By leveraging the Cloud, the client will be able to utilize a number of different outreach mediums, including email, SMS/text messages, RSS feeds, and social media integration to connect with its target audiences. The Cloud includes: ·Unlimited email sends with industry-leading delivery and management of all bounces ·Support to upload and migrate existing email lists ·Access to participate in the GovDelivery Network ·Ability to send mass notifications to multiple devices ·24/7 system monitoring, email and phone support during business hours, auto-response to inbound messages from end users, and emergency support ·Text-to-subscribe functionality ·Up to 2 Web-hosted training sessions annually ·Up to 50 administrators ·Up to 1 GovDelivery account(s) ·Access to a complete archive of all data created by the client for 18 months (rolling) ·Up to 3 hours of message template and integration development ·Up to 100 subscription topics ·Up to 100,000 SMS/text messages per year from a shared short code within the United States* *International numbers are not supported. SMS/text messages not used in the period of performance will not carry over to the following year. 165 Order Form Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 5 of 9 Solution Description Communications Cloud - Setup and Configuration The Cloud is a Software-as-a-Service (SaaS) solution that enables government organizations to connect with more people. By leveraging the Cloud, the client will be able to utilize a number of different outreach mediums, including email, SMS/text messages, RSS feeds, and social media integration to connect with its target audiences. The Cloud setup and configuration includes: ·The implementation consultant will be assigned to Recipient during the setup process for up to 90 days ·Unlimited access to Web-based recorded trainings and online help for administrations on the following topics: standard Messaging, the GovDelivery Network, Automation, Mobile and Analytics ·Up to 2 Web-hosted training sessions that must be used within 180 days of Kickoff ·Up to 5 hours of message template and integration development that must be used within 90 days of Kickoff Communications Cloud - Online Training Provides a balance of Product knowledge and industry best practices to a specific audience. Sessions are delivered by product experts via videoconferencing technology. govAccess – Website Design and Implementation – Innovator govAccess Website Design and Implementation - Innovator provides a citizen focused website and includes: • UX consultation, which may include one (1) or more of the following: • One (1) site analytics report • One (1) heatmap analysis • One (1) internal stakeholder survey • Modular homepage wireframe based on predefined building blocks • Fully responsive design • Custom mobile homepage or standard mobile responsive homepage • Video background or standard rotating image carousel (switchable at any time) • One (1) customer experience feature - Choose from Granicus' library that includes service finder or data visualization banner • Programming/CMS implementation • Migrate up to 200 webpages • Up to five (5) forms converted into the new CMS • One (1) day of web-based training 166 Order Form Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 6 of 9 Solution Description govAccess - Maintenance, Hosting, & Licensing Fee - Core The govAccess Maintenance, Hosting, and Licensing plan is designed to equip the client with the technology, expertise and training to keep the client's website relevant and effective over time. Services include the following: ·Ongoing software updates ·Unlimited technical support (6:00 AM - 6:00 PM PT, Monday - Friday) ·Access to training webinars and on-demand video library ·Access to best practice webinars and resources ·Annual health check with research-based recommendations for website optimization ·DDoS mitigation ·Disaster recovery with 90-minute failover (RTO) and 15-minute data replication (RPO) GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION ·Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). ·Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to 167 Order Form Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 7 of 9 Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. 168 Order Form Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 8 of 9 TERMS & CONDITIONS ·Link to Terms: https://granicus.com/pdfs/Master_Subscription_Agreement.pdf ·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Chanhassen, MN to provide applicable exemption certificate(s). ·Granicus certifies that it will not sell, retain, use, or disclose any personal information provided by Client for any purpose other than the specific purpose of performing the services outlined within this Agreement. ·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. ·Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein. ·Updates to Shared Short Codes for SMS/Text Messaging: Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. ·Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which the volume has changed from the prior term without regard to the prior term's per-unit pricing. ·The initial subscription term includes all the subscription years noted in quote Q-153289 dated 09-07-2021 and must be awarded to receive the first year free promotion. The Agreement and subscription term begins upon date of document signature or award. ·The first year's Annual Fee(s) listed as "Subject to Discount" is listed at no cost to the Client to allow time for design and implementation. In order to receive the first year pricing, Client's award must include all of the One-Time Fees, Annual Fees for New Subscriptions, and Remaining Period(s) outlined in this quote. The Agreement, Order Term, and Annual Fees begin upon the date of document signature or award. Subsequent Annual Fees for Remaining Period(s) will be due on each annual anniversary of the Agreement. Upon the Agreement's first anniversary, Client will be responsible for paying the Annual Fees listed for Year 2. ·Billing Frequency Notes (Milestones - 40/20/20/20): An initial payment equal to 40% of the total; A payment equal to 20% of the total upon Granicus' delivery of the draft homepage design concepts to the client; A payment equal to 20% of the total upon implementation of the main website into the VCMS on a Granicus-hosted development server; and A payment equal to 20% of the total upon completion; provided, however that the client has completed training. If the client has not completed training, then Granicus shall invoice the client at the earlier of: completion of training or 21 days after completion. 169 Order Form Chanhassen, MN Order #: Q-153289 Prepared: 09/07/2021 Page 9 of 9 BILLING INFORMATION Billing Contact:Purchase Order Required? [ ] - No [ ] - Yes Billing Address:PO Number: If PO required Billing Email:Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-153289 dated 09/07/2021 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Chanhassen, MN Signature: Name: Title: Date: 170 City Council Item September 13, 2021 Item 2021 Building Permit Activity August Year To Date File No.Item No: J.1 Agenda Section CORRESPONDENCE DISCUSSION Prepared By Bob Generous, Senior Planner Reviewed By SUGGESTED ACTION None Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION 171 ATTACHMENTS 2021 Building Permit Activity August YTD August 2021 Building Permit Data 172 173 174