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09-28-2021 prc sumCHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES SEPTEMBER 28, 2021 Vice-Chair Sweetser called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Sandy Sweetser, Matt Kutz, Jim Peck, Heather Markert, Don Vasatka, and Scott Fischer MEMBERS ABSENT: Karl Tsuchiya and Youth Commissioner Chaehyun Lee STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation Supervisor; Jodi Sarles, Rec Center Manager; Mitchell Czech, Recreation Supervisor; Adam Beers, Park Superintendent; and Mary Blazanin, Senior Center Coordinator PUBLIC PRESENT: None. APPROVAL OF AGENDA. Commissioner Vasatka moved, Commissioner Fischer seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a roll call vote of 7 to 0. PUBLIC ANNOUNCEMENTS. None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES. APPROVE PARK & RECREATION MINUTES DATED AUGUST 24, 2021 Commissioner Kutz moved, Commissioner Markert seconded to approve the Minutes of the Park and Recreation Commission Meeting dated August 24, 2021 as presented. All voted in favor and the motion carried unanimously with a roll call vote of 7 to 0. NEW BUSINESS. Park and Recreation Director Ruegemer noted they would switch Items 1 and 2 this evening. 1. 2021 Lake Ann Park Concession/Boat Rental Evaluation Mitchell Czech, Recreation Supervisor, stated Lake Ann Park is a very popular area and in the summer time they have many users utilizing the beach, as well as concessions and water rentals. He gave a recap of rentals noting the excitement and weather helped for another very successful year. Mr. Czech gave a presentation of revenue breakdowns for rentals and concessions, as well as expenses, noting there were some food supply issues this year and with the shortages it allowed Mr. Czech to bring in new offerings. Moving forward, they would like to consider a form of electronic payment as it is currently cash or check only and there are a lot of missed Park and Recreation Commission Minutes – September 28, 2021 2 sales. He shared they did not have a concession manager this year and Mr. Czech helped fill that role; they are looking at reinstating a concession manager the following year. 2. Youth Association Presentations Mr. Czech noted they invited Bobbi Hoebelheinrich this evening to give some background and insight on the population that uses Chanhassen Parks. Ms. Hoebelheinrich is the Executive Director for Tonka United and gave a presentation noting the association serves ages 4-19. They run camps, clinics, and a tournament, as well as a recreation program, competitive program, and an elite program. On average 2,500 kids play throughout the year, and many of their events bring business into the City of Chanhassen. She shared about the programs, fields, indoor soccer, and future dreams for the association. OLD BUSINESS. None. REPORTS. 1. Halloween Party Preview Priya Tandon, Recreation Supervisor, shared that the 37th Annual Halloween Party will be held on Saturday, October 30, 2021 at the Chanhassen Recreation Center from 5:30-7:30 p.m. The event will be in its typical format this year and they will again invite local businesses to participate in the event. There will be carnival games, trick-or-treating, snacks, live entertainment, and spooky rooms. Event cost is $6 per child which is an increase from previous years and the extra fee covers online registration which has not been offered in the past. T- Mobile is the title sponsor of the event for the second year and is contributing $3,000 to cover the vast majority of costs for the event. Although the event will be held inside this year, Ms. Tandon noted they will be following the most current mandates surrounding Covid; therefore all staff and volunteers will be masked for the event and masks will also be available for the unvaccinated, including children. They will have hand sanitizer available between each carnival game, gloves will be worn by staff handling refreshments, and a refund will be given to anyone registered that has a Covid exposure and cannot attend. 2. Park Maintenance Quarterly Update Adam Beers, Park Superintendent, updated the Commission noting it has been a challenging year to get equipment as manufacturing prices due to Covid has made everything extremely challenging. It looks like they will be able to get everything done this fall and not need to bump anything to the spring. Staff has been working on fall maintenance including fertilizing, trail pruning, and getting ready for the winter plowing schedule. 3. Senior Center Quarterly Update Mary Blazanin, Senior Center Coordinator, shared that the Senior Center has been at full-run since July and kicked off the first full month of programming since the pandemic. They have had great turnouts for programs and many new people and younger seniors checking things out. In the past quarter they have served over 400 people including special events, large events, day trips, instructional classes, regular special interest groups, and educational classes. Ms. Blazanin Park and Recreation Commission Minutes – September 28, 2021 3 shared one patron’s family very generously created a memorial fund on her behalf and all of it is going back into programming. 4. Recreation Center Quarterly Report Jodi Sarles, Rec Center Manager, noted the Rec Center is under construction and the walls were torn down so it is challenging to get functional space right now. The contractor thinks they will be able to get the steel to create the walls in October so they can host things in the same way as the past. She noted they were able to add some facilities supervisors to help and they are excited to have expanded hours for activities. Ms. Sarles gave updates about various programs including dance, sports, and special events. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADJOURNMENT. Commissioner Kutz moved, Commissioner Markert seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:01 p.m. Submitted by Jerry Ruegemer Park and Recreation Director