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Agenda and PacketAGENDA PARK AND RECREATION COMMISSION TUESDAY, JULY 24, 2018 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.7:30 P.M. CALL TO ORDER COUNCIL CHAMBERS B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may add or delete items at this time. D.PUBLIC ANNOUNCEMENTS 1.Invitation to National Night Out E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time. If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. 1.Dennis Gallaher, Southwest Metro Pickleball Club F.APPROVAL OF MINUTES 1.Approval Minutes dated June 26, 2018 G.NEW BUSINESS 1.Initiate Discussion Regarding Recommendation to City Council, 2019 through 2023 Park and Trail Acquisition and Development Capital Improvement Program (CIP) H.REPORTS 1.2018 4th of July Celebration Evaluation I.COMMISSION MEMBER COMMITTEE REPORTS J.COMMISSION MEMBER PRESENTATIONS K.ADMINISTRATIVE PACKET 1.Administrative Packet L.ADJOURNMENT AGENDAPARK AND RECREATION COMMISSIONTUESDAY, JULY 24, 2018CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.7:30 P.M. CALL TO ORDER COUNCIL CHAMBERSB.ROLL CALLC.APPROVAL OF AGENDACommissioners may add or delete items at this time.D.PUBLIC ANNOUNCEMENTS1.Invitation to National Night OutE.VISITOR PRESENTATIONSCommission Procedures allow for presentations from the audience at this time. If a motion isrequired, the item will be forwarded to the next available agenda to allow for publication and reviewprior to consideration.1.Dennis Gallaher, Southwest Metro Pickleball ClubF.APPROVAL OF MINUTES1.Approval Minutes dated June 26, 2018G.NEW BUSINESS1.Initiate Discussion Regarding Recommendation to City Council, 2019 through 2023Park and Trail Acquisition and Development Capital Improvement Program (CIP)H.REPORTS1.2018 4th of July Celebration EvaluationI.COMMISSION MEMBER COMMITTEE REPORTSJ.COMMISSION MEMBER PRESENTATIONSK.ADMINISTRATIVE PACKET 1.Administrative Packet L.ADJOURNMENT PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 24, 2018 Subject Approval Minutes dated June 26, 2018 Section APPROVAL OF MINUTES Item No: F.1. Prepared By Nann Opheim, City Recorder File No: N/A PROPOSED MOTION "The Park and Recreation Commission approves the Park & Recreation Minutes dated June 26, 2018." Approval requires a simple majority vote of members present ATTACHMENTS: Park and Recreation Commission Summary Minutes dated June 26, 2018 Park and Recreation Commission Verbatim Minutes dated June 26, 2018 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES JUNE 26, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Meredith Petouvis, Karl Tsuchiya, and Joe Scanlon MEMBERS ABSENT: Jim Boettcher and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Katie Matthews, Recreation Supervisor; Adam Beers, Park Superintendent; Jodi Sarles, Rec Center Manager; and Susan Bill, Senior Center Coordinator APPROVAL OF AGENDA: The agenda was approved with the addition by Chairman Scharfenberg asking Todd Hoffman to give a recap of the capital replacement discussion held by the City Council at their June 25, 2018 meeting. PUBLIC ANNOUNCEMENTS: Todd Hoffman recognized Sue Bill, Senior Center Coordinator and Jim Theis from the Park Maintenance Department who will be retiring on Friday. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Echternacht moved, Petouvis seconded to approve the verbatim and summary Minutes from the April 24, 2018 and May 22, 2018 Park and Recreation Commission meetings. CONCEPT PLAN REVIEW GALPIN BOULEVARD PROPERTY. Todd Hoffman presented the staff report on this item. Commissioner Kelly asked for clarification of scenario 1 and 2 in relation to concept plans 04 and 07. Representing the applicant Lennar, Joe Jablonski discussed the differences between the two concept options being presented. Commission members asked for clarification on housing types, access, trails, wetlands, cost estimates, and funding sources. Kelly moved, Petouvis seconded that the Park and Recreation Commission recommends the City Council acknowledge the Lennar Concept Plan 07 dated June 1, 2018 depicting 199 lots clustered to the west, central and north central quadrants of the property and preserving 50, plus or minus, acres of public park area utilizing a density transfer and park dedication in the eastern quadrant of the property as the preferred starting point for the Park and Recreation Commission Summary – June 26, 2018 2 design of the preliminary plat for the proposed development. All voted in favor and the motion carried unanimously with a vote of 6 to 0. HIGHLIGHTS OF THE CAPITAL REPLACEMENT DISCUSSION BY THE CITY COUNCIL. Todd Hoffman discussed highlights of the discussion held by the City Council regarding the park replacement plan. REPORTS: PARK MAINTENANCE QUARTERLY UPDATE. Adam Beers presented the update on park maintenance projects. Commissioner Petouvis asked who maintains Eagle scout projects after they’re installed. Commissioner Tsuchiya asked about ball field maintenance after rain events. Chairman Scharfenberg asked about garbage at Lake Susan Park dugouts. REC CENTER QUARTERLY UPDATE. Jodi Sarles presented the update on activities and programs at the Rec Center. 2018 4TH OF JULY CELEBRATION PREVIEW. Katie Matthews presented a preview of activities involved with the upcoming 4th of July celebration. SENIOR CENTER QUARTERLY UPDATE. Sue Bill presented the update on activities and programs at the Senior Center. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. None. Kelly moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 8:45 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JUNE 26, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Meredith Petouvis, Karl Tsuchiya, and Joe Scanlon MEMBERS ABSENT: Jim Boettcher and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Katie Matthews, Recreation Supervisor; Adam Beers, Park Superintendent; Jodi Sarles, Rec Center Manager; and Susan Bill, Senior Center Coordinator APPROVAL OF AGENDA: Scharfenberg: Do we have any changes to tonight’s agenda? I would make one addition under new business. Todd if you could just give us a little recap of the capital replacement discussion last night at council. We’ll put that under number 2 for new business. PUBLIC ANNOUNCEMENTS: Scharfenberg: Do we have any public announcements this evening? Hoffman: We do. It’s my honor to recognize two outgoing employees. Both Sue Bill and Jim Theis in our park maintenance division will be retiring this week. Friday is their last day and as you know there’s an open house for Sue on Thursday from 1:00 until 3:00 here at the Senior Center with comments by a couple of people at about 1:30 so if you can make those, that celebration and then if you happen to see Jim around, it’s his last week and he’s still out there. I saw him putting things together for the 4th of July so it’s, I think with some trepidation and sadness on all parts that we’re having two full time park maintenance employees retire this week but we’re happy for them both. Scharfenberg: Alright, thank you Todd. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Echternacht moved, Petouvis seconded to approve the verbatim and summary Minutes from the April 24, 2018 and May 22, 2018 Park and Recreation Commission meetings. Park and Recreation Commission – June 26, 2018 2 CONCEPT PLAN REVIEW GALPIN BOULEVARD PROPERTY. Hoffman: Thank you Chair Scharfenberg and members of the commission. First a little background. Tonight will be the first review by the Park and Recreation Commission of this project at the concept level and so this is concept only. There is no real layout as far as you know what the grading plan would be. Anything like that so please keep that in mind. And also it’s the first of two times that you will see this proposal. So you’ll see it at a concept plan and then it will work it’s way through concept at Planning Commission and likely back at City Council again one more time and then a second go around you’ll be seeing it at a preliminary plat level and so preliminary plat, that’s when it will actually apply the stated conditions that you’ll be recommending for the development contract between the City and Lennar for the property and so that will likely happen sometime towards the end of the summer. Maybe August or September and Joe might recall a specific time when we get something to speak so I’ll do a little bit of a background presentation. Run through some of the city documents. The 2030 comp plan. What that says about this property. The Park and Recreation System Plan and like to give Mr. Jablonski, Joe Jablonski representing Lennar some time to get up and talk about the project briefly and then have the commission ask any questions and then obviously have a discussion amongst yourselves about what you feel about the concept and what you want to make a recommendation to the City Council. So getting started Lennar’s proposing to develop 188 acres of property and it’s located midway between West 78th Street and Lake Lucy Road and east of Galpin Boulevard. It is the Prince Rogers Nelson property. It’s being referred to until the Lennar names it as the Galpin Property. The existing zoning is rural residential and the existing guide plan designation is residential low density and that is 1.2 to 4 units per acre. Two concept plans have been submitted by Lennar for consideration and Mr. Jablonski will present both of those this evening. One plan titled Concept 4 or 04 depicts an invariable plat. Uniform sized residential lots covering all quadrants of the property. A second plan titled Concept 07 depicts a variable plat of mixed lot sizes clustered to the west central near Galpin Boulevard and the north central quadrants of the property and that design is 2., it’s either plus or minus somewhere in the area of 2.26 units per acre so if you can look at low density. 1.2 to 4, this hits about right in the middle. It also will preserve 50 acres of public park utilizing a density transfer and a park dedication in the eastern quadrant of the property and that’s just the high ground and so when you think about this 50 acres, there’s also somewhere over 40 acres of wetland and so the actual expansion of Lake Ann Park would be in that 90-94 acre range. When you’re taking a look at the size of the property that would be reserved and then added onto the expansion of Lake Ann Park. At least under the second proposal. The first proposal consumes that property for housing. Some background on the property. The site, it has been held as an estate property in the community for an extended period of time. It’s now being proposed for development as a single family home community. Includes a large quadrant of land identified in the comp plan as conceptual park expansion area in the City’s Park and Recreation System Plan as a priority park expansion area and that’s the 94 acres I just referenced. The 94 acres, that includes a large wetland, wooded uplands and it also features extensive shoreline of both Lake Ann and Lake Lucy. In fact if you take a look at this entire property it includes all the shoreline on the estate property that is present. Arguably the now pending subdivision and development of this parcel Park and Recreation Commission – June 26, 2018 3 has been one of the most highly anticipated opportunities to create a quality housing community while simultaneously preserving a large tract of open public space. That guarantees the character and integrity of Lake Ann Park will be preserved. And so when the commission is thinking about this and talking to people in the community it’s not just that you’re preserving this large tract of open space. 50 acres of upland, 40 acres of wetland. So it’s also that you’re preserving the integrity of Lake Ann and Lake Ann Park. One of the biggest things I would say, one of the biggest attributes of Lake Ann Park when people visit is they look out on that lake and they see that natural vista of no homes and greenery and if that was developed, if that property was developed as a part of this property and houses were put on Lake Ann, not only would you not acquire the park expansion you would also change the character of Lake Ann Park forever. Staff met with more than a half dozen potential developers considering how they would propose to develop the property and how would they offer, what they would offer the sellers as a purchase price. Lennar stated in those initial meetings that it was their desire to bring forward a plan that was both viable and met the goals and requirements of the City’s guiding plan and ordinances. Now that Lennar has secured an option to purchase the property they have delivered two concepts that I spoke of earlier to develop the parcel to the City. It is staff’s position that concept 07 succinctly captures the dual goals of creating a quality housing community while simultaneously preserving a large tract of public open space. And so I’ll go through some of the city documents and then talk about the recommendation. So if we take a look at the 2030 comp plan, and this has just been updated so we’re in middle of updating the 2030 to the 2040 comp plan. So if we read P-1, expand Lake Ann Park to create a premiere community park. Expansion of the park would incorporated natural woodlands west of Lake Ann and would preserve views across the lake, protect wildlife habitat and preserve the community’s natural heritage. The expansion would allow for a loop trail around Lake Ann and a connection to Lake Lucy. So those kind of statements have been in the comp plan for a long time so the 2030 and the 2020 and now the 2040, they all say the same thing. That the Comprehensive Plan identifies that this property that we’re talking about should be preserved and set aside for expansion of Lake Ann Park. And this is the map that’s in the comp plan. Expand Lake Ann Park and complete a trail loop and so it shows succinctly what’s going to be happening or what’s proposed to be happening. That dashed area, it’s generally showing the upland. There’s quite a bit of wetland that’s right in this area that’s not depicted in that expansion plan. The other thing to remember is that this bottom quadrant, so you bring a line right across here. It will be showing up in a variety of other maps. This corner is not involved and so this is the Gorra property and so the loop trail cannot go all the way around at this time. If this project moves forward and if this land is acquired but the trail can come from the neighborhoods that are developed all the way through to Greenwood Shores Park and then down to Lake Ann Park and the trail would go up to Lake Lucy so there’d be one segment left for future development. Then more recently the Park System Plan, so this is the Parks and Recreation System Plan that was just approved last year. Talks about initiatives, parks, and then 1.1, develop a master plan for Lake Ann. Well first maintain Lake Ann Park as a premiere community park and develop a master plan that defines the extent of park expansion to the west and north to preserve natural areas. Extend the trail around the lake and provide traditional recreational amenities like an amphitheater. And for those of you that were at those public meetings and you read through the documentation, this Park and Recreation Commission – June 26, 2018 4 was other than trails Lake Ann, as far as parks goes, it was the number one commented on item so people were aware at the time that Mr. Nelson had passed away and they were aware that this property would likely come up for development at some point in the near future so there was lots of comments about the desire to preserve that property as the rest of it developed. And the mapping that was in that plan. If you recall during that process there was a question which plan comes first and the consultant said the Park System Master Plan so that’s the defining definition of the Park System and then the comp plan is a back-up document in this case. So there’s the map that was included. The priority expansion area and that generally describes the entire area. Both the upland and the wetland and it’s a significant parcel of property. As you can imagine as a Parks and Recreation Director for the City I spoke with Mr. and Mrs. Gorra on numerous occasions about lines on their land and expansion areas on their land. Mr. Nelson however never came and talked to us about it so we don’t know what his personal opinion was about that land being developed as park so, you know there’s only two property owners in that entire expansion area so that’s pretty unique. Then the last document we’ll show you is, so this is a concept plan so the Lake Ann Park expansion and trail loop concept plan. So this is just a start of what a plan could look like to create a trail around Lake Ann. So the context is the existing park, Lake Ann is here on the south side of Lake Ann. The City owns all the way up to Greenwood Shores and then this is the start of the Galpin property. This line right here. The Galpin property continues all the way to the west to Galpin Boulevard and so the extent of the land that’s being developed is this is the north line. It wraps up here. Comes all the way around Lake Lucy and all the way down and around Lake Ann. This is the Gorra property line and then the Galpin property extends all the way back over to Galpin and then back up. When we talk about those quadrants, this would be the west central quadrant for future development or for development. The north quadrant for development and then the eastern quadrant for preservation. And so as we talk about you know how can you acquire, this is a significant portion of the property. It’s really through the density transfer that we’ll talk about throughout the two concept plans that you’ll see. So you could put houses over here. Instead of putting those lots and homes here you transfer out those homes that would consume this area and you put them over into this area. And so it’s a density transfer. You would also be utilizing your park dedication credit and so you would take your park dedication acreage, which in this scenario is somewhere around 9 acres. You would take that first 9 acres. Take the shoreland, both Lake Ann and Lake Lucy with that 9 acre park dedication. Transfer out those homes and then leave this all as open space. Obviously as a Park and Recreation Commission if you were in a position of being asked to buy that with cash, I can’t tell you what that number is but we probably don’t, wouldn’t have it available for quite some time in your park acquisition budget so this opportunity, when a comp plan says that something should be accomplished or is desirable, and then you’re given an opportunity where you have a geographic separation. So this geographic separation of this wetland separating this quadrant of upland from this quadrant really sets it up well because there are some costs. You know there’s significantly difficulty in cost with driving roads and utilities through here to service this and the applicant recognizes that. It’s not that it couldn’t be done. It could be done but it would be beneficial to take that density out of there. Preserve it for the public. We’ve also had conversations. It would be quite a battle. If you would come in as a developer and say okay, the heck with the comp plan. We just want to put homes on Lake Ann and Lake Lucy, that Park and Recreation Commission – June 26, 2018 5 would be quite a battle with the public and so why would you want to enter into that as well. But what you’re going to hear, and the Planning Commission will have to work with this and the City Council is that people are, some people are going to say they don’t want that higher density. The 50 foot lots. You know the 60 foot lots. A traditional standard lot is 90 feet so 90 feet lots are going up here. 60 in the center and 50 down here. But it’s still all low density. So back to the park plan, you have the green as trees. This area is wetland and then the trail system would be continued, something like this where you would travel through. You would just pick up the asphalt trail at Greenwood Shores Park. You’d build a bridge here at this location which would go up and over the creek. Riley Creek. Boats and other watercraft can go underneath. Pedestrians can go over the top. Continue the trail and head to the right. This would likely would end up to be some kind of a culvert crossing because you have to have truck traffic to build it and then also truck traffic to maintain it in the future and so a culvert crossing would likely be here. The trail connection would go up to the neighborhood so these new neighbors and these existing neighbors can get down into this space and then the connection would go north to the dead end trail that currently sits right here. So the dead end asphalt trail that you would connect with and that would bring people in this way. It’d be a center loop trail system. A dead end to the south to the Gorra property for future extension and then a couple connections to what would likely be a boardwalk crossing this wetland to connect into the homes which would be constructed in this area and then eventually up to Galpin Road and to the Longacres neighborhood so other people can get into this space. So in the long view lots of people can access this trail. They can come from the north. From the west. Come from the northeast and a variety of different neighborhoods. You can even easily access this from south of Highway 5 through the underpass tunnels and then come into this area. And then obviously when this property is developed we would, the City would seek to make that final connection so you have that entire trail loop around there. I’ll be happy to answer any questions you have of my presentation and then I’d like to give Mr. Jablonski the opportunity to stand up and speak as well. Scharfenberg: Does anybody have any questions for Todd? Kelly: So Todd the 07 concept, is that the same as scenario number 2 where you have scenario number 1 and number 2 on your Galpin concept review narrative pdf? Hoffman: Scenario 1, yeah Joe will get into that. Let’s take a look at it. Scenario, right here? Kelly: It’d be the top, number 1. Hoffman: Let’s see, that’s just going to be the narrative I believe. Kelly: Right but that’s where I saw the scenario 1 and scenario 2 so. Hoffman: Let’s look. Park and Recreation Commission – June 26, 2018 6 Kelly: Go to the bottom. Hoffman: Any more? Kelly: No there it is. Scenario 1 and scenario 2. Scenario 2 I’m assuming is the 07 concept plan that we’re looking at? Hoffman: Correct. Kelly: Okay. So total home sites are going to be 199. Hoffman: Under the concept yep. Kelly: Under that concept. Okay. Hoffman: Scenario 1 spreads the houses over the entire parcel and that’s proposed at 202. Kelly: Okay. Hoffman: We can look at those quickly. This is the, spreading the concept for the houses all over the property so you’ve got all quadrants consumed with lots. So you’d push your road through here and a road through here and then this would be lotted out into homes. This would be lotted out into homes and this would be lotted out in homes. The alternative to that is the density trade. So this is the alternative where you preserve this as open space and you move the homes over in, primarily into this area and so you have 50 foot lots here. 60 foot lots. 55 and 65? Joe Jablonski: Yep. 55 and 65. Hoffman: And 90’s here. Kelly: And so that’s the concept we’re pushing. Hoffman: That’s the concept that staff is recommending that you support or you ask the City Council to support correct. Kelly: Okay, thank you Todd. Scharfenberg: Any other questions for Todd? If not we would ask Joe to come up and Joe if you could state your name and who you’re here representing tonight. Joe Jablonski: Good evening Mr. Chair, members of the commission. My name is Joe Jablonski here this evening representing Lennar as the concept plan applicant. I appreciate Mr. Hoffman’s Park and Recreation Commission – June 26, 2018 7 thorough introduction on this opportunity that we have before us. I think it’s a really unique piece of property and that we recognize not only through the comp plan reviews but also time that we’ve spent with staff. I know that some of you had the opportunity to join us on a tour so to speak of the property as well and that we’ve spent a lot of time and put up a lot of effort into trying to make sure that the needs of the City or the desires of the City are being met. And what we’re doing here is basically presenting two different concepts or two scenarios that one follows kind of the strict zoning guidelines. It would be the 90 foot wide traditional style lots. That would be concept 04 as Mr. Hoffman just showed and that one would follow more of a use of the entire property and then following the fairly prevalent in Chanhassen 90 foot wide lots throughout. The alternative, what we’ve worked with staff on is to come up with a plan that concentrates a little bit more density up towards Galpin but in exchange for that we’re preserving all that open space that we would work with the City to dedicate to the public for use for your expansion of your trail system and improvements that I think you’re looking for in that corridor. The concept plan 07 then on the north section up against the northerly neighborhood we were going to follow similar lot sizes on those. Those would be 90 foot wide traditional, similar to the neighborhood to the north. And the central area there we were proposing 65 foot wide single family detached homes that would be mostly 2 story in nature. We’ve done those particular home styles a couple different times fairly recently in Chanhassen in Boulder Cove, Reflections at Lake Riley. Some of those were built in Camden Ridge as well and they have been very well received by the public. Younger families. First move up type buyers. People that would really desire and find a real good use of the park area as well. And then on the south portion what we’re showing is 50 foot wide, 55 foot wide single family detached one level. That would be more targeted towards an empty nester type of buyer. It’s definitely under a certain market. Not just in the Twin Cities but Chanhassen and again the need or the willingness to have a walkable type community that allows you to get into park and recreational spaces and that is a really highly desirable amenity for that target market as well. And part of this is we recognize that a PUD usually means some kind of tradeoff for us and the tradeoff here is you can see the total lot count is very similar between the two. It’s actually a little bit less on the higher density version or the concentrated or density trade version. But I think we recognize that the need and the want to preserve all that space along the lake and the desire and the unique opportunity that’s there to do that and partner with the City in doing that. The reality becomes if smaller lots aren’t introduced and we did just the 88 acres that isn’t feasible as a project if it was all 90, just 90 foot lots in the area of where we’ve shown the concentrated density. So that becomes part of the reality of the feasibility of it moving forward as well. Other than that you know we’ve included house samples. We’ve included some different marketing type brochure materials. A narrative. You know I’d be happy to answer any questions that you have or if there’s anything that I can do to help answer anything or I’d be happy to do so. Scharfenberg: Thank you Joe. Any questions for Joe from the commission? Kelly: So Joe as far as scenario number 2 is concerned, as a developer you’re fine with that scenario versus scenario number 1? Park and Recreation Commission – June 26, 2018 8 Joe Jablonski: We are. In fact as Mr. Hoffman mentioned there would be some challenges getting infrastructure to the lower portion. We also recognize that I think it would almost be too much of the same use on one property. Not to say that a new community wouldn’t be viable with all 90 foot wide lots but I think there’s a real need for variety in the city and I think that’s been recognized by how well we’ve done in some of our other communities so it is something that we definitely support. Yes. Kelly: Thank you Joe. Scharfenberg: Any other questions for Joe? Echternacht: On the 50, the lower lots. Joe Jablonski: Yes. Echternacht: You said… Joe Jablonski: They would have the opportunity for a basement. Some of them just based on the topography maybe one level slab on grade but they’re designed not to be two story and so it would be like maintenance free type one story living. The master suite and open kitchen on the main level. Potential to finish basements where appropriate. Scharfenberg: Joe how many entrances are there that would be coming into the neighborhood off of Galpin? Joe Jablonski: That’s a good question. Right now we’re showing three off of Galpin. Two of them that connect to the existing Longacres community on the other side. It lines up with, I think it’s Longacres Drive and Hunter I think is the other road. We also are showing one up on the north where the cursor is there. That one is something that you know probably more so at the Planning Commission and council level we’d like to talk to them a little bit about. We’ve shown it. I think it’s a good connection but it’s not something that we feel is absolutely necessary for the community if it was desired for it to end in a long cul-de-sac. I think we could work with that as well but usually the fire and public safety people like to see another way in and out of there. And then we are showing two connections to Ashling Meadows. There is potentially a third, or would have been right about where the cursor is. There is a stub street right there too. We’ve elected to not use that one seeing that the other two up in that northwest or northeast quadrant are probably adequate. Hoffman: Our engineering also supports eliminating this because of the steep downward grade. Scharfenberg: So is this concept plan, the trails coming off, the trail coming off of Galpin would kind of come behind those homes, is that right? Park and Recreation Commission – June 26, 2018 9 Hoffman: That’s an initial concept that, taking a little broader look again on a couple other items associated with the surrounding area. There’s a Galpin Road study underway right now and initially the Galpin Road study took a look at an underpass here, which is likely not feasible. It was presented as a concept to the council last night but the price tag for this underpass was $2.7 million so that will likely be eliminated so this is still a potential location for a crossing or you can take a look either coming in a little higher up so you can cross here at Longacres and then work your way down through. But this is a good scenario for a trail. What we’ve identified with Lennar is that we would like a trail experience because that’s really what this is. You don’t want a sidewalk. There’s going to be too much traffic for trail users to come off Galpin to get to Lake Ann on the sidewalk so we want to incorporate a trail. So this is a likely location and then it might work it’s way up to this intersection. It could be mid block but they’re not really easily identifiable so it’d be better if there’s no underpass to take it up here. So that’s the, one of the things that is underway. There’s also an intersector. The Lake Ann Intersector or sewer line goes through here and so that’s shown on the plan and this trail would have to cross that in a boardwalk type situation which would need an easement or a limited access permit from Met Council and the center of that boardwalk would have to be removable. Then the other thing to keep in mind is if this all comes to bear the commission will have to allocate the resources to build these trails concurrent with the development so as they’re grading and building we want to be grading and building so when this opens up everything’s in and done. The commission knows fair well you don’t want all these people to move in and then start development and have everybody involved in what you’re constructing there. You just want it to be available and ready to go. So those were the other parameters that we need to make sure that we’re aware of as we move through the design process. Scharfenberg: Joe I know that big wetland section right in the middle, but other than that are there any other wetland issues with this property that would impact us at all with respect to park and rec? Joe Jablonski: There are a couple wetlands. There’s one at the intersection of Longacres. Yeah that. That’s right. Right where the cursor is, the south one is Hunter. So potentially depending on where that trail alignment comes in, if that has to be adjusted you know that would be one place that, but the version 07 or the density transfer version what we were trying to do is eliminate or limit the amount of wetland impacts at all. Really I think Todd’s comment about potential boardwalks to get across a couple locations might be important to think about but other than. Hoffman: There’s a small wetlands in here. Joe Jablonski: Yeah there is a small wetland there. It was kind of a man made pond in that location. And then where that trail going into the park on the north. Hoffman: Oh up here? Park and Recreation Commission – June 26, 2018 10 Joe Jablonski: Yeah to the, right through there. There’s an overflow from that central wetland that goes towards Lake Lucy. You can kind of see there’s a little bridge or a gap in there that would have to be looked at for probably boardwalk there as well but that’s, but the majority of that central park area with the exception of a couple pocket wetlands that have been delineated at this point. Hoffman: Joe can you speak to, so when this wetland is taken out, if that is the case, what does Lennar have to do? For replacement. Joe Jablonski: What, the two options there are either you have to do onsite mitigation and it’s typically a 2 to 1 so for every acre that you disturb you have to replace two or you can buy wetland replacement credits which is basically buying from a pre-determined bank within the watershed area that has created a larger or improved a larger wetland complex for the purpose of selling mitigation rights or credits. Those would be the two options. As we get into more I would say engineered type drawings we would first look to see if there was a reasonable option to do it onsite. If there isn’t then the wetland credit program is there for that reason. But that’s something that we don’t have a lot of technical information on at this point. Hoffman: Chair Scharfenberg I know that a little broader context again, watershed district review. Similar to the density transfer being attracted to a park system. Preserving all of this space is going to be very attractive to a watershed district and so preserving those shorelines are going to be their highest priority and so would they like to keep this wetland and keep this wetland? Absolutely. But is there going to be a tradeoff to, you know well we understand that in order to get this there’s got to be some propert y rights. Some development potential and so how they’ll react to that is unknown but there is again a desire that this is the highest quality and the most desirable preservation. And of 188 acres you know you’re talking about leaving 88 for the developer and you’re taking about 100 so it’s a pretty good starting point as far as a preservation type scenario. Scharfenberg: I know there’s a trail on the west side of Galpin with you’re talking about redoing Galpin. Would there be a trail also on the east side that goes both north and south? Hoffman: There will be. The concept plan for the Galpin renovations, so right now Galpin’s a rural section. No curbs. Water just runs off. What the timing is is to allow this development to be constructed. Most of the truck traffic be concluded. Then come in and rebuild Galpin to an urban section with bike lanes on the road and then boulevards, grass boulevards and then 10 foot trails on either side. And so you’ll have 10 foot pedestrian trails both on the east and west. From West 78th Street north to Lake Lucy Road. Once you get to Lake Lucy Road the proposal is for a trail on one side because the corridor, the road corridor gets much more narrow there and that would be on the east side to connect up with the future trail in Shorewood that’s being proposed there. So at this section it would be both sides. Park and Recreation Commission – June 26, 2018 11 Tsuchiya: Todd is there any estimate at this point, even a ballpark estimate of what kind of funding we would need to come up with for the building the trails and such? Hoffman: No. We don’t have a cost estimate but we’ll, as we move forward we’ll acquire that. So we’ve done some initial study with some consultants about you know what are the lengths of the trails. What trails would be asphalt. What trails would not be asphalt. What would the bridges be and we’ll bring those numbers back to you. Tsuchiya: Okay. I’m just wondering is this something where you know going to having the commission propose something to City Council and some sort of financing arrangement. Is it going to be potentially that big or is it something with other financing opportunities? Hoffman: I think with the timing, and so there’s going to be a couple year lag in here and the cash that’s going to be coming in from other developments, as long as you potentially delay some things that are currently in your CIP and stockpile that cash and then take the existing cash going to be coming in over the next years I think you’ll be fine. Tsuchiya: Okay thank you. Scharfenberg: I know we haven’t really focused on concept number, well I’ll say concept number 1 with the property down along the lake. Does anybody have any questions for Joe or Joe do you want to speak to that concept plan at all? Joe Jablonski: Yeah I can speak to that one a little bit. In the narrative portion what I was trying to do is go through and compare some of the differences between the two scenarios besides the preservation of open space. In that open space area there’s also a lot of trees so while there may be some park development and trails and things that go in, the amount of impact in scenario 1 in that lower level to the tree removal would be much more as well. It is, you know there’s no question that there would be a very high value on those type of lots that would back up to either one of the two lakes and that large wetland complex but again there’s some cost in going that. Not only with the impacts and tree replacement type scenarios but running the sewer and water out to that area would be fairly expensive. Not only initially but long term for the City as well for upkeep and plowing and those things. Scharfenberg: And Joe would this concept that we have up right now, would this have the other features that you’ve talked about with the villas and the kind of the single family? Well I know they’re single family but I mean the one level or would just the multi-level approach. Joe Jablonski: This would be similar to what I think we have about 50 of them up on the north end or 42 maybe is the number. Of the 90 foot wide lots which would be more of a luxury, higher priced single family detached home. 2,700 to 3,700 square feet. Kind of a bigger box on a bigger lot. A lot of that in Chanhassen and there’s no question that there is a demand for that Park and Recreation Commission – June 26, 2018 12 type of product but I just don’t think that it’s as strong as mixing and using a variety of choices because it would end up being 202 of very similar type product in that case. Scharfenberg: Okay. Any other questions for Joe? Thank you Joe. Appreciate it. Joe Jablonski: Thanks. Scharfenberg: I will just open it up for questions amongst commissioners. Anybody have any questions or want to discuss this at all? Kelly: So Todd I’ve got a question for you. So we’re looking at giving some park dedication on this project to, we’re going to be giving that up to get land correct? Hoffman: Correct. So the first 9 acres along the lake would be park dedication and that’s valued about $1.2 million dollars and then the rest would be required through the density transfer. Kelly: Okay, thank you Todd. Scharfenberg: Anybody else have any discussion or thoughts? From plan 1 or plan 2. Petouvis: I will share a thought. I think when we went out on our tour a couple weeks ago I asked Todd, I said so what’s the catch because in my opinion I think it’s wonderful to preserve all of that property as natural space. To be able to expand the trail system and then I think there is truly a need for the variety of housing that plan 07 or whatever, scenario 2 offers. I think it really does a service to the citizens of Chanhassen and people who I know are seeking that type of smaller single family home options so it seems in my opinion a win/win all the way around. I hope I’m not missing something. Kelly: When we get all those seniors out there we’re going to have to build some pickleball courts out there Todd. Petouvis: Yeah Roundhouse can’t handle it all. Hoffman: The Rec Center is close by. Scharfenberg: Any other comments? If not we would entertain a motion. Kelly: I’ll make a motion that the Park and Recreation Commission recommends the City Council acknowledge the Lennar Concept Plan 07 dated June 1, 2018 depicting 199 lots clustered to the west, central and north central quadrants of the property and preserving 50, plus or minus, acres of public park area utilizing a density transfer and park dedication in the eastern quadrant of the property as the preferred starting point for the design of the preliminary plat for the proposed development. Park and Recreation Commission – June 26, 2018 13 Petouvis: Second. Scharfenberg: We have a motion from Commissioner Kelly. Do we have a second? Petouvis: Sorry I jumped the gun, second. Scharfenberg: We have a second. Kelly moved, Petouvis seconded that the Park and Recreation Commission recommends the City Council acknowledge the Lennar Concept Plan 07 dated June 1, 2018 depicting 199 lots clustered to the west, central and north central quadrants of the property and preserving 50, plus or minus, acres of public park area utilizing a density transfer and park dedication in the eastern quadrant of the property as the preferred starting point for the design of the preliminary plat for the proposed development. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Scharfenberg: Thank you Joe. Joe Jablonski: Thanks. HIGHLIGHTS OF THE CAPITAL REPLACEMENT DISCUSSION HELD BY THE CITY COUNCIL. Scharfenberg: Todd’s going to just give us an update on the capital replacement discussion last night with the council. Hoffman: Thank you Chair Scharfenberg. Last evening as a second work session item, let’s see we had Cole was present and Rick was present, Jim was present and. Kelly: Meredith. Hoffman: Meredith was there, that’s right. So we had 4 people present and the council talked for about 20 minutes about the, both the park system master plan and then the park replacement plan. There’s wide support amongst the council members that were there. Councilmember Elise Ryan was not present but the other 4 were. Wide support of the plan and of updating and maintaining the park system with this $250,000 annually but they wanted to get through their budget conversations, specifically as it deals with road funding. If you’re following at all they’re talking about should they continue with assessments or should they start a franchise fee where you pay a little bit of cash every month on your utility bills and then that is collected from the utility companies and put in a fund to help pay for roads in the future. Might be one. Might be the other. It might be a combination but they haven’t got that conversation settled yet and so they’re going to continue on that debate with the public until the budget process is concluded and Park and Recreation Commission – June 26, 2018 14 from what I can estimate I believe that the park replacement plan funding will be included in that CIP budget for 2019 as a part of the, probably the November presentations to the City Council before they finally approve that in December. So if it sounds to me at least from what I heard if the road funding gets straighten out that then the park replacement schedule will likely move forward. Scharfenberg: So Todd will this come, will that item come back to us again at all? Hoffman: It will not. Scharfenberg: Okay. Hoffman: You’ve made the recommendation to council. They’ve received it and they’ll continue to debate it. Scharfenberg: Okay, thank you. REPORTS: PARK MAINTENANCE QUARTERLY UPDATE. Scharfenberg: Okay next up are reports and first up is park maintenance quarterly update. Adam. Beers: Thank you Chair Scharfenberg and commissioners. Summer is in full swing. Park maintenance has been extremely busy with preparations for the 4th of July. Getting all of our facilities up and running so we’re moving and shaking. Some of the projects we’ve been working on, we’re in our last year of the picnic shelter initiative. Construction is going on at Sunset Ridge Park and Prairie Knoll Park. The structures themselves are up and restoration is, as soon as we get some consistent dry weather we’re going to be able to button things up so we’re rounding the corner. We’re getting close to completing those for the season. Fox Woods Preserve is now open for use. June 9th we had the grand opening. Had a little bit of dicey weather. We still had some people come out which was good to see so if you have another opportunity to get in there and take a look and walk around, it’s a pretty awesome addition to our infrastructure. Hoffman: And if you arrived early you got in on a baby raccoon rescue. Beers: Yeah. We were able to rescue 3 babies and they were taken to a shelter. Hoffman: A wildlife area. Beers: In St. Paul so it was kind of cool. Park and Recreation Commission – June 26, 2018 15 Hoffman: Jill was taking a preamble up the trail and raccoons came just walking towards her looking for a warm, and they were about this long so we got them a little milk and got them warmed up. Beers: Todd saved the morning. Hoffman: They wanted some warmth and milk and then Jill drove them up to the wild area afterwards so that… Beers: Yep. So I’m sure you guys are all well aware but the Lake Susan ballfield lighting project is complete and has been received as you know it’s been really positive. I think Jerry could probably speak to the staffing levels and the use has gone up significantly. Ruegemer: I just got an email, I was working the lights right now. Hoffman: Turn them on or off? Ruegemer: They were already on but I got an email that it wasn’t early enough so I adjusted the time. Hoffman: Oh wow. Beers: Which is another. Ruegemer: So I adjusted as we speak so I have an app on my phone so I can take care of it. Tsuchiya: Can I see that phone? Just kidding. Beers: Very cool. So project is complete. We’ve been busy spraying for broadleaf weeds. Fertilizing. Just kind of trying to keep up with our cultural practices on maintaining our turf surfaces. We’ve had two groups of volunteers come from Southwest Christian High School and the Minnetonka High School. They have been coming for at least the 5 years I’ve been here and I’m assuming it’s been much longer than that but it’s a great resource. It’s good for the kids. They get some work experience out in the field and you know it’s a great asset to be able to help us get some things kind of dialed up town around the library and in City Hall so. That’s about it. Todd briefly touched on Jim Theis, one of our 31 year employees. He’s going to be retiring at the end of the week so just wanted to take an opportunity to thank him myself and let you guys know that that was going on so yeah, if anybody has any questions I’d be happy to answer anything on kind of what’s been going on. Petouvis: I have a question and a comment. The question first. I was actually speaking with a neighbor, just in passing the other day and she asked me about the Eagle project, entry park sign Park and Recreation Commission – June 26, 2018 16 garden that was put in a few years ago for Roundhouse and I think this question applies to all such park signs. Who maintains those little gardens? Is that something that the City maintains or is it something that the Eagle Scout maintains or the neighborhood? Beers: Is this the one around the front sign? Hoffman: At Roundhouse. Beers: Yeah so I think initially the Eagle Scout would likely take care of it and then city staff definitely enters in at some point in the process. Hoffman: It’s our’s now. Petouvis: Okay. Beers: That’s what I was trying to say. It is our’s. Petouvis: Weeding gloves and clippers are needed. Beers: Noted. I will make sure someone is out there. Petouvis: Okay but my comment is, something I wanted to point out for those of the commission who were not able to attend last night is, Adam and his team got a huge vote of confidence about 2 minutes into his presentation from the mayor and council. Just saying yep, we know you’ve got it. We know you know what needs to get done and the best way to get it done. Let’s move on so it was not just shuffling Adam off but a huge vote of confidence for him and his team so congratulations. Beers: Appreciate it. Scharfenberg: Any other comments for Adam? Tsuchiya: I was just out of curiosity Adam, what’s the weather done for the fields out there? I know I walk through Bandimere a bit and how would you say your assessment of the different sporting fields have been through, you know we’re in the throws of soccer season and baseball season. Beers: As far as turf conditions? Tsuchiya: Yeah. And then is it foreseeable to have to close down fields or anything like that or is it too soon to say? Beers: I’m sorry for them being too wet or? Park and Recreation Commission – June 26, 2018 17 Tsuchiya: Just with all the rain and the usage, how are they holding up? Beers: No I think we look at them every morning after these rain events and specifically Bandimere has a ton of drain tile so those we don’t, it’s very rare that we have issues. Lake Ann has been, I think it’s been fine for the most part. You know we look at them and Jerry and I talk every day to make sure we’re not sending them out when we shouldn’t be so overall I think they’re fine. We’ve been doing a good job of kind of keeping an eye on them. Tsuchiya: Okay. Kelly: I think Jerry, don’t you once in a while just shut the fields down when it’s really bad and say cancel everything if they’re real bad? Ruegemer: We sure do. We do take a look at that on a daily basis and when we do have rain events sort of things so we normally try to make that call by 1:00 or 1:30 type of time frame so we can email all the associations or text them and let them know. You know if there are teams traveling from out of the region area. If they come from Mankato or Rochester or whatever for games so yeah that is look at that daily. We normally take down a field at Bandimere Community Park, or soccer field on an annual basis and kind of rotate that through depending on kind of which one is the worst condition field so we’ll go through, take that down. Remove the goals and then we’ll fill in or, if the goal mouth area has an over seed type of thing and really give the fall when it’s really great grass growing timeframe and then we’ll kind of try to keep kind of rotating those to keep them fresh for the high school and summer seasons. Beers: Yeah the fields that are, the one is taken out each season. We kind of give it a little extra attention due to try to give it a little bit of a kick start to you know being in a better condition in the spring when we get going again so. Tsuchiya: Yeah I noticed that was the one closest to the playground at Bandimere. I think that’s 1. Beers: Yeah. Tsuchiya: Yeah so I did notice that. I was just wondering, walking through and knowing being part of the CC United group now that fields get closed down and how does that help, how are they holding up. Hoffman: We had an inch of rain last night. Did anything close today? Ruegemer: It did not. And you know to your comment too, really the associations are very conditioned to keep an eye on the weather and really a lot of times it’s self imposed. They close themselves before I make an email or a phone call so they’re very aware of kind of what’s going Park and Recreation Commission – June 26, 2018 18 on and what the expectation is of the city so they really do take a very good care and they’re very stewards of our fields. Beers: Yeah it’s not too hard to, usually these big rain events coincide with thunder and lightning so it’s pretty easy. Scharfenberg: Adam one other comment. I was over at the Lake Susan ballfield the other night and I noticed that there’s garbage and recycling over at the one dugout but not at the second one. Is it possible to put out another container over there just so it’s closer to that dugout? Beers: Yeah absolutely. Scharfenberg: And then I don’t know if, you know I don’t know if we talk to the team about keeping that clean but there were sunflower seeds all over the place. I don’t know if it’s possible to put a broom in there and ask those guys to kind of clean that out when they’re done a little bit. I know we can ask but just to kind of keep it up since we have those nice dugouts now over there that would be great. Tsuchiya: Need them to act like the Japanese fans at the World Cup. Scharfenberg: Alright, thank you Adam. Beers: Yes sir. REC CENTER QUARTERLY UPDATE. Sarles: Thank you Chair Scharfenberg and commissioners. Tonight is our last night of t-ball so kind of a happy Tuesday that we haven’t had to cancel tonight so we had a lot of happy little kids out there. You may have driven by and seen some flags on the top of the building. We did replace our roof on both sides the past few years but this is just soffits and fascia on the outside of the building that’s getting replaced so that repair should be finishing up probably mid-July I believe. They’re doing another facility improvement here this summer where they’re doing a sand down through all the paint and everything in the gym so we’ll have fancy new lines come fall but we’ll be shutting down for about a month and a half so that’s kind of, it’s a good thing and a bad thing so at least we’ll have some improvements when we open up again and permanent pickleball lines so I won’t have to ask, that’s what they told me so I said that would be great. We ended up the dance season here in May. We had the high school for the recital again this year. 120 dancers participating in those two shows here at the high school. Excuse me. And a lot of families coming to see it so we had 581 tickets sold for that. For that day. Let’s see youth safety training. So we had 23 kids that went through and got their babysitting training certificates this spring. 25 more kids participated in our Safe Kids 101. I can tell you that right now we are at about those same numbers for just the next ones that are coming up so we’ve got a lot of kids that come through our safety programs out there and we have great instructors for that. As I talk Park and Recreation Commission – June 26, 2018 19 about pickleball mania. It does continue. We have, we just hosted our fourth annual tournament earlier this month. We had a great string of weather. Adam came out the first Tuesday and his crew to dry off the courts and after that we were just fine so we had 29 teams that participated and it’s a growing tournament so I have a feeling we’re going to be looking at some different changes for next year but lots of positive comments. People still love our courts. Found out that they’ll never leave us even if we want them to. We have the best courts because we have lights so they’re going to stick around so we don’t have to worry, I don’t have to worry about them leaving so. Let’s see and the pickleball crew, they are very good to us too. They are providing all of the lessons we do out there. They do at no charge to us so we have a max of 12 people that can participate each session. The last 2 months we’ve filled that up and it looks like July is at 11 right now so we’re going well with pickleball. Then our Rec Center Sports, like I said the t-ball has been a hit so for the second year we’re doing a 6 week. The 3 and 4 year olds, Small Fry t- ball and it’s been popular and we’ve got 84 little ones out there split out on 2 nights. It’s going well. We’re going to go into track and field after the 4th of July and then we’ll do another 3 week t-ball in August. And then Lil Star continues with, that’s a little bit older kids and so they’re going to be finishing up t-ball as well and then we take our week off and start up t-ball again so it’s a lot of t-ball right now. And then as far as upcoming events, well earlier today we had a Fit for Life trial class out there. Had some new folks come in and check out the program. The new session will start on Thursday. One of those is my mom so she’s taking part. We’ve also tried this this summer. The Walk and Talk with a Personal Trainer. The first date we did was earlier in June and it was kind of a iffy day for weather wise so we had a couple people that came out but it’s a nice way to promote our training there and Julie our, she works at the desk too so if you’ve been into the Rec Center you probably have met Julie as well but she likes to go out and talk to people and how they can be healthier. What they can do on their own and then if there’s a chance they want training or anything like that she’s, you know you have a relationship started with somebody so that’s nice too. So the next one is July 11th and that one’s in the morning. And so she leaves from the Rec Center and heads towards the Nature Preserve and depending on the participants how far they go so it’s usually about an hour, or about 45 minutes. And then finally starting to think about dance again for fall so those open houses are planned for this fall. Those will start in August and they’ll all be 5:30 to 7:30 so if you know of any people that have any little young ones or older ones that want to dance we’ve got plenty of great programs so with that I’ll take your questions. Scharfenberg: Any questions for Jodi? If not, thank you Jodi. Sarles: Alright, thank you. 2018 4TH OF JULY CELEBRATION PREVIEW. Matthews: Thank you Chair Scharfenberg. The 35th annual 4th of July celebration will be held Monday, July 2nd through Wednesday, July 4th. Yep and then all the activities will either take place at City Center Park or Chanhassen High School or Lake Ann Park. We kick off the event with our Family Fun Night at the carnival which takes place on July 2nd and those just give Park and Recreation Commission – June 26, 2018 20 families an opportunity to partake in the carnival without all the food vendors and all the street dance and the beer and wine garden going on. We’ve got different activities going on available for all ages on July 3rd including pony rides, petting zoo, carnival rides, games, the Business Expo, live music featuring Ragtown and the ever popular street dance featuring CBO. This will be their 21st year returning to Chanhassen. They love coming to this event and we love having them. They’re great to work with. We have 10 food and beverage vendors that are registered for this year’s Taste of Chanhassen which is sponsored by the Rotary Club of Chanhassen and then Midwest Carnival and Rides supplies 6 additional concessions to kind of offset the Taste of Chanhassen. The City of Chanhassen is partnering with Carver County Department of Public Health again for this year to create a family fun and safe festival. So they provide a responsible beverage server training to those people who are volunteering with the Rotary Club in the beer and wine garden and they also provide a private tent that is next to the diaper changing tent for mothers who are breast feeding their children at this time. This year’s parade, which is produced by the Rotary Club of Chanhassen will be held on Wednesday, July 4th at 2:30 and it is the same route that it has been in the past. It starts at Chapel Hill Academy and then goes all the way through downtown Chanhassen. Additionally we are partnering with Southwest Metro so you should have in your paper, if you receive the paper should have gotten the 16 page brochure. We partner with the Southwest Metro and that is in front of you. And then we also do a tri fold which will be in the newspaper this Thursday. And then we also have it all on our Facebook, our City website and we’re doing some online advertising with the Southwest Metro again as well. We have 4th of July t-shirts that you guys all have. Those are on sale right now at the Rec Center and at City Hall and we will be selling them at the event again this year. They are $10 and we have youth sizes, small through large and adult sizes small through 2XL. Those are always really popular. We also give them out to our sponsors so as a fun way of saying thank you for becoming a community event sponsor. And this is one of the biggest event, or the biggest event of the year for the City of Chanhassen. We’re looking forward to it going off again and we just appreciate all the partnerships that we have and all the volunteers who dedicate their time to be parade Marshal or help out in the beer and wine garden. We really wouldn’t make it possible without all the help of volunteers and city staff really comes together. Does anybody have any questions? I kind of ran through all that. Scharfenberg: Any questions for Katie? Echternacht: Katie…food vendors this year, how does that compare to what we had last year? Matthews: So for the Taste of Chanhassen the past few years we strive to have those 10 food vendors and those are kind of in the Midway through. Last year we had 10 and maybe the year before we had 9 but we try to keep it right around that 10 mark. And then with the carnival we do have a contract where they have 6 food vendors available. Echternacht: There’s plenty of them out there. Matthews: We like to keep people hungry, or full. Park and Recreation Commission – June 26, 2018 21 Scharfenberg: Alright, thank you Katie. SENIOR CENTER QUARTERLY UPDATE. Scharfenberg: And last but not least Sue. Bill: Thank you Chair Scharfenberg and commissioners. Summer at the senior center, off to a great start. A lot of programs. New people coming in all the time which I always say is just a wonderful happening to attract new people and it’s because of a lot of the new housing that’s going up and it’s wonderful when we have new people come through the doors. As always education programs people love. We did get the $400 sponsorship check from BMO Bank. They’re doing a Minnesota History series. We did the history of Lake Minnetonka. We had someone from the National Historic Registry come and talk about the building of the State Capitol and then the last program will be in July, Minnesota Historic Bridges. A representative from the Bank comes and I introduce her and give her the opportunity to mingle with people and that’s really well received. Don’t know if any of you ever have heard the chorus from the senior center called the Chan-o-Laires. They started in 1992 when the senior center opened and in June, no middle of May we had a program celebrating their 25th anniversary at the Legion. There were 125 people there. Cool part was all 4 of the directors that have ever been involved were, are all alive and attended. They did a wonderful program and they’re really well received in the community and they’re a great representative when they go out and perform probably about 15 to 20 engagements a year. They represent the City very well. Started a new program through AARP where one of the pilot sites, it’s called AARP’s Smart Driver Tech. Talks about the new technology available in vehicles. If you’re interested in buying a new car or have one it talks about your back up cameras, lane changers, everything. Offered 3 programs May, June and August and they’re free. We had good attendance in the May one. We had fair attendance in June but we had to cancel because 3 people were sick at the last minute and then the August class will be in the late afternoon early evening so we can perhaps hit different demographics. Another new program we had was a traveling naturalist. This woman has lived in Alaska for a number of years. Excellent speaker. Had her. People loved her so she’ll definitely be coming back. Lake Ann Picnic was held the middle of June. It was the 22nd year of the picnic. Started in the little shelter on the lake and is now in the Klingelhutz Pavilion. Lion’s 14th year of sponsoring the picnic. We had 120 people registered and the weather was perfect. Everyone had a great time. Had a good year at the Twins game this year. Last week. We didn’t have the rain out, the epic rain out. Longest rain delay in history last year. We didn’t lose anyone. Sarles: Came close. Bill: Came close and Jodi covered for me. I wasn’t able to go. My daughter had her twins that day so thank you to Jodi and Holly from Victoria for covering for me. I’m sorry I missed it. Got a new trip this summer to the St. Paul Saints game. Joan and I from Chaska have thrown around and looked into options of going to the game but one of the big stumbling blocks was most of Park and Recreation Commission – June 26, 2018 22 those games are in the evening or on the weekend. Traffic getting to the Saints stadium in the evening is pretty horrendous so they’ve got 3 noon time games. We’re going to one in, or they’re going to one in August and I think we’ve got 48 tickets and there are only 2 tickets left so people are excited and the Saints games are great, they’re fun games to go to. Evening with the Mayor will be Thursday, July 12th. You’re all invited to come. Mayor Laufenburger does an excellent job. An activity that people love. It’s before a concert and then people go out and mingle in the park and enjoy the music. So that’s some of the, oh. Got to mention I went on my last day trip today and before I got here I just kind of tallied up in my 14 year career I’ve been on over 225 bus rides. What a great, I mean not many people can travel far and wide like I have…so I didn’t quite tally the miles but all in all they’ve been great. It’s been, brought a lot of joy to a lot of people and they really enjoy them. In closing I want to thank you all for your great support over the last 14 years. It’s been a pleasure spending some of my Tuesday evenings with you. I’ll miss them. However I might find a few things to replace them and once again thank you all for your support. Scharfenberg: Any questions at all for Sue? Kelly: So Sue I just want to say thank you for everything you’ve done over the years and I’ve watched you build up the program and I think you were excellent for the City of Chanhassen and I’m glad we had you. Thank you. Bill: Thank you. Scharfenberg: Anybody else? Sue I just wanted to say thank you for all the great work that you’ve done with the senior center. You’ve provided exceptional programming for the senior citizens of Chanhassen. You’ve grown participation by the seniors by leaps and bounds. I know the trips that you go on are always full and I’ve talked to seniors and they love the trips that you’ve planned for them and all the stuff that you’ve done. It’s been a pleasure to work with you and get to know you. I want to say how much we will miss you and we wish you and Al well with all of your future endeavors. Bill: Thank you. Scharfenberg: Thanks. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. None. Scharfenberg: That’s it. Anybody else have anything else that they want to discuss tonight? Todd I’m assuming for the July meeting that CIP will be discussed at the next meeting. Park and Recreation Commission – June 26, 2018 23 Hoffman: Correct. Scharfenberg: And just so Joe you’re aware, kind of what we do with CIP is, it’s kind of our first opportunity to talk about projects over the next 5 years and allocating money. Some of that might not be an issue this year. Hoffman: That’s our plan. Scharfenberg: Yeah. We might have. We’ve had long discussions in other years. This year it might not be such a big discussion. So we do that at our July meeting. Todd I would also ask if you would put on the agenda, I got an email just now from Dennis Gallaher. Dennis is the head of Southwest Metro Pickleball and he wants to come and talk to us at the meeting in July so I’ll email him that we will put him on the agenda for July. Hoffman: Okay. Scharfenberg: With that can I get a motion? Kelly moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 8:45 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 24, 2018 Subject Initiate Discussion Regarding Recommendation to City Council, 2019 through 2023 Park and Trail Acquisition and Development Capital Improvement Program (CIP) Section NEW BUSINESS Item No: G.1. Prepared By Todd Hoffman, Parks and Recreation Director File No: RA546 (Captial Improvement Program 20192023) SUMMARY Annually, the Park and Recreation Commission is responsible for making a recommendation to the City Council concerning the 5Year Park and Trail Acquisition and Development Capital Improvement Program (CIP). The commission will have up to two months to work on this recommendation starting at this meeting and concluding at the August meeting. Responding to commission direction in July, staff will provide a recommended 5Year CIP for your consideration on August 28, 2018. BACKGROUND The Park and Trail Acquisition and Development CIP program accounts for most major park and trail acquisitions and improvements. The park dedication fund is used to finance the majority of these activities. Park dedication funds are collected through the development of residential, commercial, and industrial property. The premise for these fees is that development of vacant properties results in increased needs for public park and trail amenities. In order to fulfill or meet these new demands for services, park dedication fees are collected and used to acquire parkland, build parks and trails, purchase playgrounds, construct picnic shelters, build ball fields, plant trees, etc.Near the end of this year the balance in the park dedication fund will likely fall below $1,000,000 for the first time in over ten years. DISCUSSION General Tax Levy and Revolving Assessment Fund dollars are also used for some projects, primarily those that involve the replacement or refurbishment of old or outdated improvements. For example, in 2004 and 2005, $500,000 worth of new playgrounds were installed, replacing old and outdated equipment using general fund levy dollars, and from 2014 to 2018, thirteen neighborhood park picnic shelters are being constructed utilizing $500,000 in general fund surplus dollars. Current General Tax Levy and Revolving Assessment Fund park projects programmed for years 2019 2023 include Recreation Center Revitalization Project, Senior Center Kitchen Updates, Recreation Center Wall Replacement, Tennis Court Refurbishment and Lake Ann Park Lakeside Pavilion Roof Replacement. RECOMMENDATION It is recommended that the Park and Recreation Commission initiate a discussion concerning the 2019–2023 Park and PARK AND RECREATION COMMISSION STAFF REPORTTuesday, July 24, 2018SubjectInitiate Discussion Regarding Recommendation to City Council, 2019 through 2023 Park andTrail Acquisition and Development Capital Improvement Program (CIP)Section NEW BUSINESS Item No: G.1.Prepared By Todd Hoffman, Parks and RecreationDirector File No: RA546 (Captial Improvement Program20192023)SUMMARYAnnually, the Park and Recreation Commission is responsible for making a recommendation to the City Councilconcerning the 5Year Park and Trail Acquisition and Development Capital Improvement Program (CIP). Thecommission will have up to two months to work on this recommendation starting at this meeting and concluding at theAugust meeting. Responding to commission direction in July, staff will provide a recommended 5Year CIP for yourconsideration on August 28, 2018.BACKGROUNDThe Park and Trail Acquisition and Development CIP program accounts for most major park and trail acquisitions andimprovements. The park dedication fund is used to finance the majority of these activities. Park dedication funds arecollected through the development of residential, commercial, and industrial property. The premise for these fees is thatdevelopment of vacant properties results in increased needs for public park and trail amenities. In order to fulfill ormeet these new demands for services, park dedication fees are collected and used to acquire parkland, build parksand trails, purchase playgrounds, construct picnic shelters, build ball fields, plant trees, etc.Near the end of this yearthe balance in the park dedication fund will likely fall below $1,000,000 for the first time in over ten years.DISCUSSIONGeneral Tax Levy and Revolving Assessment Fund dollars are also used for some projects, primarily those that involvethe replacement or refurbishment of old or outdated improvements. For example, in 2004 and 2005, $500,000 worthof new playgrounds were installed, replacing old and outdated equipment using general fund levy dollars, and from2014 to 2018, thirteen neighborhood park picnic shelters are being constructed utilizing $500,000 in general fundsurplus dollars. Current General Tax Levy and Revolving Assessment Fund park projects programmed for years 2019 2023 include Recreation Center Revitalization Project, Senior Center Kitchen Updates, Recreation Center WallReplacement, Tennis Court Refurbishment and Lake Ann Park Lakeside Pavilion Roof Replacement.RECOMMENDATION It is recommended that the Park and Recreation Commission initiate a discussion concerning the 2019–2023 Park and Trail Acquisition and Development Capital Improvement Program (CIP) and remove or delay all park dedication fund projects that the city is not under contract to complete as a means of setting aside financial resources for expenses associated with the proposed future expansion of Lake Ann Park including trail construction. ATTACHMENTS: 1. Park Dedication Fund History 2. 2019 2023 Current CIP Sheets PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 24, 2018 Subject 2018 4th of July Celebration Evaluation Section REPORTS Item No: H.1. Prepared By Katie Mathews, Recreation Supervisor File No: SUMMARY This year’s 4th of July Celebration marked the 35 th year of this annual event. It is the most anticipated community event of the year, with estimates of 70,000 people who enjoyed at least one aspect of the threeday celebration. Below is a breakdown summarizing all of the events, recommendations for next year, and a financial report. JULY 2 nd Family Night at the Carnival This was the eighth year Family Night at the Carnival was featured on July 2nd as the opening event for the celebration. This evening offers families a chance to enjoy the carnival rides at a discounted price and without long lines. Again for 2018, the City added pony rides for families to enjoy. It’s estimated that about 3,000 people participated in this year’s Family Night at the Carnival. The Family Night at the Carnival continues to grow annually. JULY 3 rd Minnesota Twins Youth Baseball/Softball Clinic Approximately 130 kids received instruction at the Minnesota Twins Youth Baseball/Softball Clinic. This free program continues to be very popular. Two sessions were held for youth ages 616 at the Chanhassen High School Storm and Redbird baseball stadium. The City has developed a strong relationship with the Minnesota Twins, and we look forward to continuing to offer this clinic in the future. Kiddie Parade Approximately 1,400 participants and spectators took part in this year’s Kiddie Parade. Participants get very creative decorating their bicycles, scooters, wagons, and everything else! Our Playground Director and her staff did a great job coordinating the event and ensuring the safety of the participants. A special thanks to the Chanhassen Fire Department and the Carver County Sheriff’s Office for their assistance with traffic control. At the conclusion of the parade, each participant received a complimentary treat. First Aid Tent Again this year, the Chanhassen Fire Department staffed a First Aid Tent on July 3rd and 4th at City Center Park. No major injuries or accidents were reported during the celebration. A special thanks for their continued support. A golf cart was used for the Chanhassen Fire Department medical staff to navigate through the crowds responding to medical PARK AND RECREATION COMMISSION STAFF REPORTTuesday, July 24, 2018Subject2018 4th of July Celebration EvaluationSectionREPORTS Item No: H.1.Prepared By Katie Mathews, Recreation Supervisor File No: SUMMARYThis year’s 4th of July Celebration marked the 35 th year of this annual event. It is the most anticipated communityevent of the year, with estimates of 70,000 people who enjoyed at least one aspect of the threeday celebration.Below is a breakdown summarizing all of the events, recommendations for next year, and a financial report.JULY 2 ndFamily Night at the CarnivalThis was the eighth year Family Night at the Carnival was featured on July 2nd as the opening event for thecelebration. This evening offers families a chance to enjoy the carnival rides at a discounted price and without longlines. Again for 2018, the City added pony rides for families to enjoy. It’s estimated that about 3,000 peopleparticipated in this year’s Family Night at the Carnival. The Family Night at the Carnival continues to grow annually.JULY 3 rdMinnesota Twins Youth Baseball/Softball ClinicApproximately 130 kids received instruction at the Minnesota Twins Youth Baseball/Softball Clinic. This free programcontinues to be very popular. Two sessions were held for youth ages 616 at the Chanhassen High School Storm andRedbird baseball stadium. The City has developed a strong relationship with the Minnesota Twins, and we lookforward to continuing to offer this clinic in the future.Kiddie ParadeApproximately 1,400 participants and spectators took part in this year’s Kiddie Parade. Participants get very creativedecorating their bicycles, scooters, wagons, and everything else! Our Playground Director and her staff did a great jobcoordinating the event and ensuring the safety of the participants. A special thanks to the Chanhassen Fire Departmentand the Carver County Sheriff’s Office for their assistance with traffic control. At the conclusion of the parade, eachparticipant received a complimentary treat.First Aid TentAgain this year, the Chanhassen Fire Department staffed a First Aid Tent on July 3rd and 4th at City Center Park. No major injuries or accidents were reported during the celebration. A special thanks for their continued support. A golf cart was used for the Chanhassen Fire Department medical staff to navigate through the crowds responding to medical emergencies that arose. The cart works really well and will continued to be used. Business Expo Thirtysix local businesses participated in the Business Expo sponsored by the SouthWest Metro Chamber of Commerce. The event continues to promote businesses in the community, and staff will work with the SouthWest Metro Chamber to continue this event in the future. The SouthWest Metro Chamber of Commerce pays $1,600 for the use of the tent and electrical needs. Face Painting, Air Brush Tattoos, and Wacky Hairdos Maund Entertainment provided face painting, air brush tattoos, wacky hairdos, and caricatures. It continues to be an affordable, popular attraction for families. The City retained 20% of all sales. Water Wars Water Wars continues to be a fun activity for all ages to enjoy at the celebration. The warm weather kept steady crowds throughout the evening. The addition of portable light units allowed Water Wars to continue operating into the evening. The City received 20% of their sales. Kiddie Games The Kiddie Games are a fun feature of the celebration and provides inexpensive entertainment for children. The games are coordinated by the City and operated by seasonal staff from the playground program and Lake Ann concession stand. They did a wonderful job and bring energy and enthusiasm to the games. The kiddie games generated $797.30 in revenue. Pony Rides The pony rides are very popular for participants of all ages. Fantasy Corral provided the pony rides for the fifth consecutive year. They were easy to work with and provided very professional service. Again for 2018 Corral brought a petting zoo for July 3 rd. The petting zoo was well received by participants. The City receives 15% of their total sales. 3rd Lair Summer Skateboard Series 3rd Lair came to the Chanhassen Skate Park and hosted a competition as part of their summerlong series where participants earn points toward competing at the Minnesota State Fair. The event attracts teenagers from all over the Twin Cities and is a great way to incorporate all of the facilities at City Center Park. ChalkItUp Contest The annual chalk drawing contest allows individuals to display their artistic designs. Prizes were awarded to the winners in two categories, most creative and most difficult; for three age groups, 10 & under, 1115, and 16 & up. This event is coordinated by the City and is judged by playground staff. It maintains popularity throughout the night, is very inexpensive to offer, and utilizes the hockey rink at City Center Park. The Medicine Show This entertaining vaudeville show intermingled with crowds throughout the event. They performed from 4:306:30pm. and roamed around the celebration attracting audiences. They’re a popular attraction who has been a part of the 4th of July Celebration for many years. Tae Kwon Do Demonstration The Chanhassen Recreation Center’s Tae Kwon Do program performed a free demonstration near the carnival area. Coordinator Jeff Engel and his students enjoy performing at the event, which also provides great exposure for the city’s program. Baby Changing Station Baha’i Faith, a nonprofit organization, offered a privacy area for parents to change or feed their infant children and toddlers. They also provided free drinking water, which was much appreciated by the crowds. Service was provided PARK AND RECREATION COMMISSION STAFF REPORTTuesday, July 24, 2018Subject2018 4th of July Celebration EvaluationSectionREPORTS Item No: H.1.Prepared By Katie Mathews, Recreation Supervisor File No: SUMMARYThis year’s 4th of July Celebration marked the 35 th year of this annual event. It is the most anticipated communityevent of the year, with estimates of 70,000 people who enjoyed at least one aspect of the threeday celebration.Below is a breakdown summarizing all of the events, recommendations for next year, and a financial report.JULY 2 ndFamily Night at the CarnivalThis was the eighth year Family Night at the Carnival was featured on July 2nd as the opening event for thecelebration. This evening offers families a chance to enjoy the carnival rides at a discounted price and without longlines. Again for 2018, the City added pony rides for families to enjoy. It’s estimated that about 3,000 peopleparticipated in this year’s Family Night at the Carnival. The Family Night at the Carnival continues to grow annually.JULY 3 rdMinnesota Twins Youth Baseball/Softball ClinicApproximately 130 kids received instruction at the Minnesota Twins Youth Baseball/Softball Clinic. This free programcontinues to be very popular. Two sessions were held for youth ages 616 at the Chanhassen High School Storm andRedbird baseball stadium. The City has developed a strong relationship with the Minnesota Twins, and we lookforward to continuing to offer this clinic in the future.Kiddie ParadeApproximately 1,400 participants and spectators took part in this year’s Kiddie Parade. Participants get very creativedecorating their bicycles, scooters, wagons, and everything else! Our Playground Director and her staff did a great jobcoordinating the event and ensuring the safety of the participants. A special thanks to the Chanhassen Fire Departmentand the Carver County Sheriff’s Office for their assistance with traffic control. At the conclusion of the parade, eachparticipant received a complimentary treat.First Aid TentAgain this year, the Chanhassen Fire Department staffed a First Aid Tent on July 3rd and 4th at City Center Park. Nomajor injuries or accidents were reported during the celebration. A special thanks for their continued support. A golfcart was used for the Chanhassen Fire Department medical staff to navigate through the crowds responding to medicalemergencies that arose. The cart works really well and will continued to be used.Business ExpoThirtysix local businesses participated in the Business Expo sponsored by the SouthWest Metro Chamber ofCommerce. The event continues to promote businesses in the community, and staff will work with the SouthWestMetro Chamber to continue this event in the future. The SouthWest Metro Chamber of Commerce pays $1,600 forthe use of the tent and electrical needs.Face Painting, Air Brush Tattoos, and Wacky HairdosMaund Entertainment provided face painting, air brush tattoos, wacky hairdos, and caricatures. It continues to be anaffordable, popular attraction for families. The City retained 20% of all sales.Water WarsWater Wars continues to be a fun activity for all ages to enjoy at the celebration. The warm weather kept steadycrowds throughout the evening. The addition of portable light units allowed Water Wars to continue operating into theevening. The City received 20% of their sales.Kiddie GamesThe Kiddie Games are a fun feature of the celebration and provides inexpensive entertainment for children. The gamesare coordinated by the City and operated by seasonal staff from the playground program and Lake Ann concessionstand. They did a wonderful job and bring energy and enthusiasm to the games. The kiddie games generated $797.30in revenue.Pony RidesThe pony rides are very popular for participants of all ages. Fantasy Corral provided the pony rides for the fifthconsecutive year. They were easy to work with and provided very professional service. Again for 2018 Corralbrought a petting zoo for July 3 rd. The petting zoo was well received by participants. The City receives 15% of theirtotal sales. 3rd Lair Summer Skateboard Series3rd Lair came to the Chanhassen Skate Park and hosted a competition as part of their summerlong series whereparticipants earn points toward competing at the Minnesota State Fair. The event attracts teenagers from all over theTwin Cities and is a great way to incorporate all of the facilities at City Center Park.ChalkItUp ContestThe annual chalk drawing contest allows individuals to display their artistic designs. Prizes were awarded to thewinners in two categories, most creative and most difficult; for three age groups, 10 & under, 1115, and 16 & up.This event is coordinated by the City and is judged by playground staff. It maintains popularity throughout the night, isvery inexpensive to offer, and utilizes the hockey rink at City Center Park.The Medicine ShowThis entertaining vaudeville show intermingled with crowds throughout the event. They performed from 4:306:30pm.and roamed around the celebration attracting audiences. They’re a popular attraction who has been a part of the 4thof July Celebration for many years.Tae Kwon Do DemonstrationThe Chanhassen Recreation Center’s Tae Kwon Do program performed a free demonstration near the carnival area.Coordinator Jeff Engel and his students enjoy performing at the event, which also provides great exposure for thecity’s program.Baby Changing Station Baha’i Faith, a nonprofit organization, offered a privacy area for parents to change or feed their infant children and toddlers. They also provided free drinking water, which was much appreciated by the crowds. Service was provided at City Center Park on July 2nd and July 3rd. Staff would highly recommend having them back again next year as they provide a wellappreciated service. Breastfeeding Tent Again, this year, with the assistance of Carver County, the City added a breastfeeding tent next to the Baby Changing Station. This tent provided privacy for mothers and their children and was monitored by Baha’ I Faith. It is a great addition to this family friendly celebration. Volunteer Sign Up For the second year the City opened up 182 volunteer positions to the community, 73% of the positions where filled. The volunteer positions ranged from parade marshals to beer servers. This sign up was posted on the City’s Facebook page, website and in the Chanhassen Villager, it was also emailed to youth associations, churches and community organizations. The signup was well received and staff and the Rotary Club of Chanhassen will continue to look for ways to improve the sign up for the future years. Taste of Chanhassen and Beer Garden sponsored by the Rotary Club of Chanhassen This year, ten local businesses participated in the Taste of Chanhassen, which was once again organized by the Rotary Club of Chanhassen. This truly adds to the “community feel” of the event. A minimum number of ten local food vendors has been established for next year’s Taste of Chanhassen Event. With all the new businesses in Chanhassen we are going be looking for new participation in the future. The Rotary Club of Chanhassen pays $4372.20 to cover the cost associated with the Taste of Chanhassen and The Rotary Beer and Wine Garden. Mediacom The Rotary Club of Chanhassen worked with one of their sponsors, Mediacom, to provide free wifi for the beer and wine garden along with the taste. The wifi was password protected so only the vendors had access to it. This was an improvement that helped with ticket and food sales. The City and the Rotary Club of Chanhassen will continue to work with Mediacom to provide this service. Carnival The carnival rides and games continue to be very popular and a great asset to the celebration.Midwest Rides provided thirteen rides, ten games, and six food booths. On July 3rd the carnival offered an unlimited ride wrist band from 511 pm. A discounted rate of $2 for all rides was also offered after the 4th of July parade. The discounted rates continue to be wellreceived as it attracts more people back to the activities at the conclusion of the parade. Overall, the carnival was professional and easy to work with and the City looks forward to working with them again next year. Live Music featuring Ragtown Ragtown put on a great performance to open the Street Dance for CBO. Having a local band open the Street Dance is a wonderful way to enhance a hometown celebration and a good thing to continue in future years. Street Dance Casablanca Orchestra (CBO) entertained thousands during this year’s Street Dance. This marked the twenty first year that CBO has performed during the annual 4th of July Celebration. JULY 4 TH Adult Fishing Contest There were a total of 50 participants registered in this year’s contest. The entry fee for the contest was $20, which generated $1,000 in revenue. Prizes were awarded to the top three fish in two categories, longest northern pike and longest largemouth bass. The city provided 30 measuring cradles and distributed them to each fishing party. Contests were instructed to take a photo of their fish, on a smart phone and text it to tournament headquarters. This ensured sportsmanship and provided a time stamp in case of a tie. This was the second year using this process to enter fish and was well received by fisherman and women and will continue for future years. Each participant was also eligible to win PARK AND RECREATION COMMISSION STAFF REPORTTuesday, July 24, 2018Subject2018 4th of July Celebration EvaluationSectionREPORTS Item No: H.1.Prepared By Katie Mathews, Recreation Supervisor File No: SUMMARYThis year’s 4th of July Celebration marked the 35 th year of this annual event. It is the most anticipated communityevent of the year, with estimates of 70,000 people who enjoyed at least one aspect of the threeday celebration.Below is a breakdown summarizing all of the events, recommendations for next year, and a financial report.JULY 2 ndFamily Night at the CarnivalThis was the eighth year Family Night at the Carnival was featured on July 2nd as the opening event for thecelebration. This evening offers families a chance to enjoy the carnival rides at a discounted price and without longlines. Again for 2018, the City added pony rides for families to enjoy. It’s estimated that about 3,000 peopleparticipated in this year’s Family Night at the Carnival. The Family Night at the Carnival continues to grow annually.JULY 3 rdMinnesota Twins Youth Baseball/Softball ClinicApproximately 130 kids received instruction at the Minnesota Twins Youth Baseball/Softball Clinic. This free programcontinues to be very popular. Two sessions were held for youth ages 616 at the Chanhassen High School Storm andRedbird baseball stadium. The City has developed a strong relationship with the Minnesota Twins, and we lookforward to continuing to offer this clinic in the future.Kiddie ParadeApproximately 1,400 participants and spectators took part in this year’s Kiddie Parade. Participants get very creativedecorating their bicycles, scooters, wagons, and everything else! Our Playground Director and her staff did a great jobcoordinating the event and ensuring the safety of the participants. A special thanks to the Chanhassen Fire Departmentand the Carver County Sheriff’s Office for their assistance with traffic control. At the conclusion of the parade, eachparticipant received a complimentary treat.First Aid TentAgain this year, the Chanhassen Fire Department staffed a First Aid Tent on July 3rd and 4th at City Center Park. Nomajor injuries or accidents were reported during the celebration. A special thanks for their continued support. A golfcart was used for the Chanhassen Fire Department medical staff to navigate through the crowds responding to medicalemergencies that arose. The cart works really well and will continued to be used.Business ExpoThirtysix local businesses participated in the Business Expo sponsored by the SouthWest Metro Chamber ofCommerce. The event continues to promote businesses in the community, and staff will work with the SouthWestMetro Chamber to continue this event in the future. The SouthWest Metro Chamber of Commerce pays $1,600 forthe use of the tent and electrical needs.Face Painting, Air Brush Tattoos, and Wacky HairdosMaund Entertainment provided face painting, air brush tattoos, wacky hairdos, and caricatures. It continues to be anaffordable, popular attraction for families. The City retained 20% of all sales.Water WarsWater Wars continues to be a fun activity for all ages to enjoy at the celebration. The warm weather kept steadycrowds throughout the evening. The addition of portable light units allowed Water Wars to continue operating into theevening. The City received 20% of their sales.Kiddie GamesThe Kiddie Games are a fun feature of the celebration and provides inexpensive entertainment for children. The gamesare coordinated by the City and operated by seasonal staff from the playground program and Lake Ann concessionstand. They did a wonderful job and bring energy and enthusiasm to the games. The kiddie games generated $797.30in revenue.Pony RidesThe pony rides are very popular for participants of all ages. Fantasy Corral provided the pony rides for the fifthconsecutive year. They were easy to work with and provided very professional service. Again for 2018 Corralbrought a petting zoo for July 3 rd. The petting zoo was well received by participants. The City receives 15% of theirtotal sales. 3rd Lair Summer Skateboard Series3rd Lair came to the Chanhassen Skate Park and hosted a competition as part of their summerlong series whereparticipants earn points toward competing at the Minnesota State Fair. The event attracts teenagers from all over theTwin Cities and is a great way to incorporate all of the facilities at City Center Park.ChalkItUp ContestThe annual chalk drawing contest allows individuals to display their artistic designs. Prizes were awarded to thewinners in two categories, most creative and most difficult; for three age groups, 10 & under, 1115, and 16 & up.This event is coordinated by the City and is judged by playground staff. It maintains popularity throughout the night, isvery inexpensive to offer, and utilizes the hockey rink at City Center Park.The Medicine ShowThis entertaining vaudeville show intermingled with crowds throughout the event. They performed from 4:306:30pm.and roamed around the celebration attracting audiences. They’re a popular attraction who has been a part of the 4thof July Celebration for many years.Tae Kwon Do DemonstrationThe Chanhassen Recreation Center’s Tae Kwon Do program performed a free demonstration near the carnival area.Coordinator Jeff Engel and his students enjoy performing at the event, which also provides great exposure for thecity’s program.Baby Changing StationBaha’i Faith, a nonprofit organization, offered a privacy area for parents to change or feed their infant children andtoddlers. They also provided free drinking water, which was much appreciated by the crowds. Service was providedat City Center Park on July 2nd and July 3rd. Staff would highly recommend having them back again next year as theyprovide a wellappreciated service.Breastfeeding TentAgain, this year, with the assistance of Carver County, the City added a breastfeeding tent next to the Baby ChangingStation. This tent provided privacy for mothers and their children and was monitored by Baha’ I Faith. It is a greataddition to this family friendly celebration.Volunteer Sign UpFor the second year the City opened up 182 volunteer positions to the community, 73% of the positions where filled.The volunteer positions ranged from parade marshals to beer servers. This sign up was posted on the City’s Facebookpage, website and in the Chanhassen Villager, it was also emailed to youth associations, churches and communityorganizations. The signup was well received and staff and the Rotary Club of Chanhassen will continue to look forways to improve the sign up for the future years.Taste of Chanhassen and Beer Garden sponsored by the Rotary Club of ChanhassenThis year, ten local businesses participated in the Taste of Chanhassen, which was once again organized by the RotaryClub of Chanhassen. This truly adds to the “community feel” of the event. A minimum number of ten local foodvendors has been established for next year’s Taste of Chanhassen Event. With all the new businesses in Chanhassenwe are going be looking for new participation in the future. The Rotary Club of Chanhassen pays $4372.20 to coverthe cost associated with the Taste of Chanhassen and The Rotary Beer and Wine Garden.MediacomThe Rotary Club of Chanhassen worked with one of their sponsors, Mediacom, to provide free wifi for the beer andwine garden along with the taste. The wifi was password protected so only the vendors had access to it. This was animprovement that helped with ticket and food sales. The City and the Rotary Club of Chanhassen will continue towork with Mediacom to provide this service.CarnivalThe carnival rides and games continue to be very popular and a great asset to the celebration.Midwest Ridesprovided thirteen rides, ten games, and six food booths.On July 3rd the carnival offered an unlimited ride wrist band from 511 pm. A discounted rate of $2 for all rides wasalso offered after the 4th of July parade. The discounted rates continue to be wellreceived as it attracts more peopleback to the activities at the conclusion of the parade. Overall, the carnival was professional and easy to work with andthe City looks forward to working with them again next year.Live Music featuring RagtownRagtown put on a great performance to open the Street Dance for CBO. Having a local band open the Street Danceis a wonderful way to enhance a hometown celebration and a good thing to continue in future years.Street DanceCasablanca Orchestra (CBO) entertained thousands during this year’s Street Dance. This marked the twenty first yearthat CBO has performed during the annual 4th of July Celebration.JULY 4 THAdult Fishing ContestThere were a total of 50 participants registered in this year’s contest. The entry fee for the contest was $20, whichgenerated $1,000 in revenue. Prizes were awarded to the top three fish in two categories, longest northern pike andlongest largemouth bass. The city provided 30 measuring cradles and distributed them to each fishing party. Contestswere instructed to take a photo of their fish, on a smart phone and text it to tournament headquarters. This ensured sportsmanship and provided a time stamp in case of a tie. This was the second year using this process to enter fish and was well received by fisherman and women and will continue for future years. Each participant was also eligible to win a door prize donated by the local business community, which were valued at over $3,500! This continues to be a popular tradition and a great activity to offer our adult population. Kids' Fishing Contest Over 80 kids participated in this year’s kids fishing contest. Trophies and other prizes were given to the winners of the heaviest fish, longest fish, and smallest fish in two age categories. In addition to the top fish prizes, all participants were entered into a door prize drawing and each received a free goodie bag. The contest was run by our playground staff. Sand Sculpture Contest This contest was organized and judged by our playground staff, and is a fun family event at Lake Ann Park. Prizes were awarded to the most creative and difficult sculptures in two age groups, 12 & under and 13 & up. The sand sculpture contest has been a tradition for years, and is a great way to incorporate events into our parks. Medallion Hunt This is a fun and simple event that should be continued in the future. The clues were organized by our Parks and Recreation Intern, Sophia Thompson, with help from the Parks and Recreation Administrative Assistant, Annie Lundell. She did a great job planning and organizing the hunt. Creating vague and difficult clues made the search more fun and allows for more participation. This continues to be a very popular event with lots of people hunting for the medallion. Bingo Sponsored by the Chanhassen Senior Commission, this event was offered from 11am1pm on July 4 th under the tent at City Center Park. There were over 300 participants for this extremely popular activity. We appreciate the service of the Chanhassen Senior Commission and look forward to continuing this successful activity in the future. Classic Car Show sponsored by the Rotary Club of Chanhassen With support from the City of Chanhassen, the Rotary Club of Chanhassen took the lead in sponsoring The Classic Car Show. It continues to be a popular attraction before the parade and is becoming a tradition of the 4th of July Celebration. This year the Car show produced 81 entries! This is a new high for the car show. Staff will move the location of the dumpsters to create more space for the 2018 classic car show. Taste of Chanhassen and Beer Garden sponsored by the Rotary Club of Chanhassen The Taste of Chanhassen had great crowds on the 4th of July, the largest in recent years. This is attributed to the additional activities offered, the reduced prices of carnival rides, and live music under the large tent. With the beautiful weather, the festival enjoyed high attendance numbers on July 4 th this year. Live Music featuring American Bootleg American Bootleg, a local fourpiece band, performed from 11:45am1:45pm under the big tent prior to the parade. They put on a great performance. Staff recommends continuing to have bands perform before the start of the parade. 4th of July Parade The Rotary Club of Chanhassen produced the parade again this year with logistical support from the City and Carver County. We appreciate the service of the Rotary Club of Chanhassen and look forward to continuing to work on this event with them in the future. The parade consisted of approximately 77 entries. Overall the parade continues to be the most popular attraction of the celebration with 20,000 spectators. Crowds flood the downtown area and nearby neighborhoods, for the optimal viewing location. Additional parade marshals will be needed in the future to perform crowd control, keeping spectators at the curb line. Park Maintenance staff trailed the end of the parade to assist in cleanup by picking up trash along the route. This worked well as it encouraged people to pick up trash around them and made cleanup a lot easier. Once again, the Rotary Club of Chanhassen is a great partnering organization to work with and their financial and volunteer support is greatly appreciated. The Rotary Club of Chanhassen pays the City $1,654 to cover the costs associated with 4 th of July Parade. PARK AND RECREATION COMMISSION STAFF REPORTTuesday, July 24, 2018Subject2018 4th of July Celebration EvaluationSectionREPORTS Item No: H.1.Prepared By Katie Mathews, Recreation Supervisor File No: SUMMARYThis year’s 4th of July Celebration marked the 35 th year of this annual event. It is the most anticipated communityevent of the year, with estimates of 70,000 people who enjoyed at least one aspect of the threeday celebration.Below is a breakdown summarizing all of the events, recommendations for next year, and a financial report.JULY 2 ndFamily Night at the CarnivalThis was the eighth year Family Night at the Carnival was featured on July 2nd as the opening event for thecelebration. This evening offers families a chance to enjoy the carnival rides at a discounted price and without longlines. Again for 2018, the City added pony rides for families to enjoy. It’s estimated that about 3,000 peopleparticipated in this year’s Family Night at the Carnival. The Family Night at the Carnival continues to grow annually.JULY 3 rdMinnesota Twins Youth Baseball/Softball ClinicApproximately 130 kids received instruction at the Minnesota Twins Youth Baseball/Softball Clinic. This free programcontinues to be very popular. Two sessions were held for youth ages 616 at the Chanhassen High School Storm andRedbird baseball stadium. The City has developed a strong relationship with the Minnesota Twins, and we lookforward to continuing to offer this clinic in the future.Kiddie ParadeApproximately 1,400 participants and spectators took part in this year’s Kiddie Parade. Participants get very creativedecorating their bicycles, scooters, wagons, and everything else! Our Playground Director and her staff did a great jobcoordinating the event and ensuring the safety of the participants. A special thanks to the Chanhassen Fire Departmentand the Carver County Sheriff’s Office for their assistance with traffic control. At the conclusion of the parade, eachparticipant received a complimentary treat.First Aid TentAgain this year, the Chanhassen Fire Department staffed a First Aid Tent on July 3rd and 4th at City Center Park. Nomajor injuries or accidents were reported during the celebration. A special thanks for their continued support. A golfcart was used for the Chanhassen Fire Department medical staff to navigate through the crowds responding to medicalemergencies that arose. The cart works really well and will continued to be used.Business ExpoThirtysix local businesses participated in the Business Expo sponsored by the SouthWest Metro Chamber ofCommerce. The event continues to promote businesses in the community, and staff will work with the SouthWestMetro Chamber to continue this event in the future. The SouthWest Metro Chamber of Commerce pays $1,600 forthe use of the tent and electrical needs.Face Painting, Air Brush Tattoos, and Wacky HairdosMaund Entertainment provided face painting, air brush tattoos, wacky hairdos, and caricatures. It continues to be anaffordable, popular attraction for families. The City retained 20% of all sales.Water WarsWater Wars continues to be a fun activity for all ages to enjoy at the celebration. The warm weather kept steadycrowds throughout the evening. The addition of portable light units allowed Water Wars to continue operating into theevening. The City received 20% of their sales.Kiddie GamesThe Kiddie Games are a fun feature of the celebration and provides inexpensive entertainment for children. The gamesare coordinated by the City and operated by seasonal staff from the playground program and Lake Ann concessionstand. They did a wonderful job and bring energy and enthusiasm to the games. The kiddie games generated $797.30in revenue.Pony RidesThe pony rides are very popular for participants of all ages. Fantasy Corral provided the pony rides for the fifthconsecutive year. They were easy to work with and provided very professional service. Again for 2018 Corralbrought a petting zoo for July 3 rd. The petting zoo was well received by participants. The City receives 15% of theirtotal sales. 3rd Lair Summer Skateboard Series3rd Lair came to the Chanhassen Skate Park and hosted a competition as part of their summerlong series whereparticipants earn points toward competing at the Minnesota State Fair. The event attracts teenagers from all over theTwin Cities and is a great way to incorporate all of the facilities at City Center Park.ChalkItUp ContestThe annual chalk drawing contest allows individuals to display their artistic designs. Prizes were awarded to thewinners in two categories, most creative and most difficult; for three age groups, 10 & under, 1115, and 16 & up.This event is coordinated by the City and is judged by playground staff. It maintains popularity throughout the night, isvery inexpensive to offer, and utilizes the hockey rink at City Center Park.The Medicine ShowThis entertaining vaudeville show intermingled with crowds throughout the event. They performed from 4:306:30pm.and roamed around the celebration attracting audiences. They’re a popular attraction who has been a part of the 4thof July Celebration for many years.Tae Kwon Do DemonstrationThe Chanhassen Recreation Center’s Tae Kwon Do program performed a free demonstration near the carnival area.Coordinator Jeff Engel and his students enjoy performing at the event, which also provides great exposure for thecity’s program.Baby Changing StationBaha’i Faith, a nonprofit organization, offered a privacy area for parents to change or feed their infant children andtoddlers. They also provided free drinking water, which was much appreciated by the crowds. Service was providedat City Center Park on July 2nd and July 3rd. Staff would highly recommend having them back again next year as theyprovide a wellappreciated service.Breastfeeding TentAgain, this year, with the assistance of Carver County, the City added a breastfeeding tent next to the Baby ChangingStation. This tent provided privacy for mothers and their children and was monitored by Baha’ I Faith. It is a greataddition to this family friendly celebration.Volunteer Sign UpFor the second year the City opened up 182 volunteer positions to the community, 73% of the positions where filled.The volunteer positions ranged from parade marshals to beer servers. This sign up was posted on the City’s Facebookpage, website and in the Chanhassen Villager, it was also emailed to youth associations, churches and communityorganizations. The signup was well received and staff and the Rotary Club of Chanhassen will continue to look forways to improve the sign up for the future years.Taste of Chanhassen and Beer Garden sponsored by the Rotary Club of ChanhassenThis year, ten local businesses participated in the Taste of Chanhassen, which was once again organized by the RotaryClub of Chanhassen. This truly adds to the “community feel” of the event. A minimum number of ten local foodvendors has been established for next year’s Taste of Chanhassen Event. With all the new businesses in Chanhassenwe are going be looking for new participation in the future. The Rotary Club of Chanhassen pays $4372.20 to coverthe cost associated with the Taste of Chanhassen and The Rotary Beer and Wine Garden.MediacomThe Rotary Club of Chanhassen worked with one of their sponsors, Mediacom, to provide free wifi for the beer andwine garden along with the taste. The wifi was password protected so only the vendors had access to it. This was animprovement that helped with ticket and food sales. The City and the Rotary Club of Chanhassen will continue towork with Mediacom to provide this service.CarnivalThe carnival rides and games continue to be very popular and a great asset to the celebration.Midwest Ridesprovided thirteen rides, ten games, and six food booths.On July 3rd the carnival offered an unlimited ride wrist band from 511 pm. A discounted rate of $2 for all rides wasalso offered after the 4th of July parade. The discounted rates continue to be wellreceived as it attracts more peopleback to the activities at the conclusion of the parade. Overall, the carnival was professional and easy to work with andthe City looks forward to working with them again next year.Live Music featuring RagtownRagtown put on a great performance to open the Street Dance for CBO. Having a local band open the Street Danceis a wonderful way to enhance a hometown celebration and a good thing to continue in future years.Street DanceCasablanca Orchestra (CBO) entertained thousands during this year’s Street Dance. This marked the twenty first yearthat CBO has performed during the annual 4th of July Celebration.JULY 4 THAdult Fishing ContestThere were a total of 50 participants registered in this year’s contest. The entry fee for the contest was $20, whichgenerated $1,000 in revenue. Prizes were awarded to the top three fish in two categories, longest northern pike andlongest largemouth bass. The city provided 30 measuring cradles and distributed them to each fishing party. Contestswere instructed to take a photo of their fish, on a smart phone and text it to tournament headquarters. This ensuredsportsmanship and provided a time stamp in case of a tie. This was the second year using this process to enter fish andwas well received by fisherman and women and will continue for future years. Each participant was also eligible to wina door prize donated by the local business community, which were valued at over $3,500! This continues to be apopular tradition and a great activity to offer our adult population.Kids' Fishing ContestOver 80 kids participated in this year’s kids fishing contest. Trophies and other prizes were given to the winners of theheaviest fish, longest fish, and smallest fish in two age categories. In addition to the top fish prizes, all participants wereentered into a door prize drawing and each received a free goodie bag. The contest was run by our playground staff.Sand Sculpture ContestThis contest was organized and judged by our playground staff, and is a fun family event at Lake Ann Park. Prizeswere awarded to the most creative and difficult sculptures in two age groups, 12 & under and 13 & up. The sandsculpture contest has been a tradition for years, and is a great way to incorporate events into our parks.Medallion HuntThis is a fun and simple event that should be continued in the future. The clues were organized by our Parks andRecreation Intern, Sophia Thompson, with help from the Parks and Recreation Administrative Assistant, AnnieLundell. She did a great job planning and organizing the hunt. Creating vague and difficult clues made the search morefun and allows for more participation. This continues to be a very popular event with lots of people hunting for themedallion.BingoSponsored by the Chanhassen Senior Commission, this event was offered from 11am1pm on July 4 th under the tent at City Center Park. There were over 300 participants for this extremely popularactivity. We appreciate the service of the Chanhassen Senior Commission and look forward to continuing thissuccessful activity in the future.Classic Car Show sponsored by the Rotary Club of ChanhassenWith support from the City of Chanhassen, the Rotary Club of Chanhassen took the lead in sponsoring The ClassicCar Show. It continues to be a popular attraction before the parade and is becoming a tradition of the 4th of JulyCelebration. This year the Car show produced 81 entries! This is a new high for the car show. Staff will move thelocation of the dumpsters to create more space for the 2018 classic car show.Taste of Chanhassen and Beer Garden sponsored by the Rotary Club of ChanhassenThe Taste of Chanhassen had great crowds on the 4th of July, the largest in recent years. This is attributed to theadditional activities offered, the reduced prices of carnival rides, and live music under the large tent. With the beautifulweather, the festival enjoyed high attendance numbers on July 4 th this year.Live Music featuring American BootlegAmerican Bootleg, a local fourpiece band, performed from 11:45am1:45pm under the big tent prior to the parade.They put on a great performance. Staff recommends continuing to have bands perform before the start of the parade.4th of July ParadeThe Rotary Club of Chanhassen produced the parade again this year with logistical support from the City and CarverCounty. We appreciate the service of the Rotary Club of Chanhassen and look forward to continuing to work on thisevent with them in the future.The parade consisted of approximately 77 entries. Overall the parade continues to be the most popular attraction ofthe celebration with 20,000 spectators. Crowds flood the downtown area and nearby neighborhoods, for the optimalviewing location. Additional parade marshals will be needed in the future to perform crowd control, keeping spectatorsat the curb line. Park Maintenance staff trailed the end of the parade to assist in cleanup by picking up trash along theroute. This worked well as it encouraged people to pick up trash around them and made cleanup a lot easier. Onceagain, the Rotary Club of Chanhassen is a great partnering organization to work with and their financial and volunteer support is greatly appreciated. The Rotary Club of Chanhassen pays the City $1,654 to cover the costs associated with 4 th of July Parade. Fireworks This year’s fireworks show was contracted through Pyrotechnic Display and was the first year of a threeyear contract. They coordinated an excellent display that lasted about 20 minutes. It is estimated that about 35,000 spectators viewed the show from throughout the city. 4th of July TShirts Every year since 1984, the City celebrates the 4th of July Celebration by selling commemorative tshirts to the community. To help save on production costs, the logo and shirts were designed by city staff. Multiple colors and sizes were available to purchase which resulted in one of our most successful years. 300 tshirts where given to local business as a part of our 2018 Community Sponsorship program, gold and silver sponsors received tshirts based on their level of sponsorship. The City sold 155 shirts bringing in $1,550.00 Suggestions for 2019 1. Continue to partner with the Chanhassen Villager to produce a highquality, color brochure to be distributed in midJune. 2. Continue to mark the physical layout of City Center Park and vendor locations prior to arrival of vendors. This helps vendors see the exact location of the carnival and other tent locations at the celebration. 3. Have tshirt sales begin in early June to increase sales. 4. Continue to offer an Information and Lost & Found Tent to serve as event headquarters. Utilize this opportunity to promote other city events and programs. 5. Spray for mosquitoes again next year at both City Center Park and Lake Ann. Coordinating the spraying with Metropolitan Mosquito Control seems to be very effective. 6. Continue to work with the Rotary Club to have a minimum of 10 food vendors participate in the Taste of Chanhassen. Focus on having other food options including corn on the cob, hot dogs, and other carnival themed foods. 7. Build upon the momentum of the sign up genius volunteer program to increase the number of volunteers. ATTACHMENTS: Expense Report 2018 4TH OF JULY CELEBRATION REVENUE AND EXPENDITURE REPORT REVENUE Adult Fishing $ 1,000.00 T-Shirt Sales $ 1,550.00 Carnival Rides and Games (est.) $ 8,500.00 Maund Entertainment $ 144.80 Fantasy Corral $ 289.50 Water Wars $ 75.00 Kids Games $ 797.30 Kona Ice $ 200.00 SouthWest Chamber of Commerce $ 1,600.00 Chanhassen Rotary $ 6,026.20 Total $ 20,182.80 EXPENDITURES 101-1613-4130 (Budget: $4,500) Target $ 394.50 Cabin Fever Sporting Goods $ 677.67 Fun Express $ 953.28 Party City $ 76.92 Pizzaioli $ 134.81 Walmart $ 266.82 Club Car $ 352.69 Total $ 2,856.69 101-1613-4300 (Budget: $44,500) Pyrotechnic Display, Inc. $23,000.00 3rd Lair $ 500.00 American Security $ 1,320.00 Fantasy Corral $ 450.00 MJM Productions $10,500.00 Horizon Talent Agency $ 500.00 P & J Promotions $ 3,556.49 MN Trophies $ 161.50 Medicine Show Music Company $ 650.00 Ragtown $ 500.00 American Bootleg $ 500.00 Total $ 41,637.99 101-1613-4340 (Budget: $2,800) Southwest Suburban Publishing $ 3,363.20 Total $ 3,363.20 101-1613-4400 (Budget: $5,500) *Imperial Porta-Thrones $ 4,962.00 Total $ 4962.00 101-1613-4410 (Budget: $21,500) *Ultimate Events $ 23,849.01 Waste Management (est.) $ 3,100.00 Merlin’s Ace Hardware $ 233.20 *Warning Lites $ 1,114.00 Ziegler Rental $ 930.00 Total $ 29,226.20 Total Revenue $ 20,182.80 Total Expenses $ 82,049.08 BALANCE $(61,866.28) * Items that have an asterisk are a shared expense with the Rotary Club of Chanhassen and or SouthWest Chamber of Commerce. *The 4th of July Celebration is one of four events under the Community Event Sponsorship Program. Over 51 businesses have contributed approximately $34,252.41 in cash and goods in 2018 to support these four events. PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 24, 2018 Subject Administrative Packet Section ADMINISTRATIVE PACKET Item No: K.1. Prepared By Annie Lundell, Park and Recreation Admin Support File No: ATTACHMENTS: 1. Fit for Life Flyer 2. Soccer Flyer 3. Permit for Use of OPDMD A fun workout program just right for the active, older adult age 55+ who exercises with few limitations. The class is designed to help you work on improving fitness, strength, balance, and coordination. Fit for Life will get you moving and your heart pumping. Participants work at their own pace. Drop-ins available at $5 per class. Chanhassen Recreation Center $84 Resident/$89 Non-Resident Code: 4183.105 FIT FOR LIFE SESSION 1 SESSION 2 | $84 RES/$89 NON-RES TUESDAYS & THURSDAYS JUNE 28 - SEPTEMBER 11 10:30-11:30AM For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700 Market Boulevard P.O. Box 147, Chanhassen, MN 55317. No refunds given after the deadline date unless the event is canceled by the Senior Center. Participant’s Name: DOB: Participant’s Name: DOB: Address: City, State, Zip: Home Phone: Alt. Phone: email: PROGRAM REGISTRATION FORMI, the participant, do hereby agree to participate in the above-mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Data Privacy Policy: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child‘s name, sex, birth date, address, phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information, failure to do so will prevent you from participating in the program. Participant Signature Date: Please make checks payable to the City of Chanhassen. Credit card payments accepted for $10 and over ONLY and must be made in person. For Office Use Only Date Registered: Amount: Check: Cash: CC: By: TUESDAYS & THURSDAYS SEPTEMBER 13 - DECEMBER 4* 10:30-11:30AM Chanhassen Recreation Center $84 Resident/$89 Non-Resident Code: 4183.109 *No classes November 6 & 22 SESSION 1 SESSION 2 Fitfor Life FREE Trial Classes Tuesday, September 11 or Tuesday, December 4 | 10:30-11:30am SOCCER Super Small Fry Soccer $56 Residents/$63 Non-Residents • Ages 3&4 In this 6-week session, our sports staff will lead your child in skills, drills, and games related to soccer. SESSION 1 Tuesdays August 21 - September 25 4:30-5:15pm Registration Deadline: Thursday, August 16 Code: 2184.137 SESSION 2 Tuesdays August 21 - September 25 5:20-6:05pm Registration Deadline: Thursday, August 16 Code: 2184.138 SESSION 3 Wednesdays August 22 - September 26 5:15-6pm Registration Deadline: Thursday, August 16 Code: 2184.139 Lil’ Star Soccer $49 Residents/$57 Non-Residents • Ages 5&6 Parent coaches and Rec Center staff lead this 6-week session. All participants receive a Chan Rec Center Sport t-shirt, medal, and special certificate on the final class. SESSION 1 Tuesdays August 21 - September 25 6:15-7:15pm Registration Deadline: Thursday, August 16 Code: 2184.100 SESSION 2 Wednesdays August 22 - September 26 6:15-7:15pm Registration Deadline: Thursday, August 16 Code: 2184.101