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Agenda and PacketAGENDA PARK AND RECREATION COMMISSION TUESDAY, SEPTEMBER 25, 2018 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may add or delete items at this time. D.PUBLIC ANNOUNCEMENTS E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time.  If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES 1.Approval of Minutes Dated August 28, 2018 G.NEW BUSINESS 1.2018­19 Ice Skating Rink Location Recommendations 2.2018 Lake Ann Park Concession/Boat Rental Evaluation H.OLD BUSINESS I.REPORTS 1.Park Maintenance Quarterly Update 2.Recreation Center Update 3.Senior Center Quarterly Update 4.2018 Halloween Party Preview J.COMMISSION MEMBER COMMITTEE REPORTS K.COMMISSION MEMBER PRESENTATIONS L.ADMINISTRATIVE PACKET AGENDAPARK AND RECREATION COMMISSIONTUESDAY, SEPTEMBER 25, 2018CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.CALL TO ORDERB.ROLL CALLC.APPROVAL OF AGENDACommissioners may add or delete items at this time.D.PUBLIC ANNOUNCEMENTSE.VISITOR PRESENTATIONSCommission Procedures allow for presentations from the audience at this time.  If a motion isrequired, the item will be forwarded to the next available agenda to allow for publication and reviewprior to consideration.F.APPROVAL OF MINUTES1.Approval of Minutes Dated August 28, 2018G.NEW BUSINESS1.2018­19 Ice Skating Rink Location Recommendations2.2018 Lake Ann Park Concession/Boat Rental EvaluationH.OLD BUSINESSI.REPORTS1.Park Maintenance Quarterly Update2.Recreation Center Update3.Senior Center Quarterly Update4.2018 Halloween Party PreviewJ.COMMISSION MEMBER COMMITTEE REPORTSK.COMMISSION MEMBER PRESENTATIONS L.ADMINISTRATIVE PACKET 1.Administrative Packet M.ADJOURNMENT PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, September 25, 2018 Subject Approval of Minutes Dated August 28, 2018 Section APPROVAL OF MINUTES Item No: F.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION The Park and Recreation Commission approves minutes dated August, 28, 2018. Approval requires a simple majority vote of members present ATTACHMENTS: 1. Summary 2. Verbatim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES AUGUST 28, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher, Meredith Petouvis, and Joe Scanlon, MEMBERS ABSENT: Karl Tsuchiya, and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Adam Beer, Park Superintendent APPROVAL OF AGENDA: Chairman Scharfenberg approved the agenda as presented. PUBLIC ANNOUNCEMENTS: Chairman Scharfenberg announced that the Chanhassen Red Birds will be playing in the Class B State Championship Tournament. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Echternacht moved, Boettcher seconded to approve the Summary Minutes of the Park and Recreation Commission meeting dated July 24, 2018 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. RECOMMENDATION TO CITY COUNCIL 2019-2023 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM (CIP). Todd Hoffman presented the staff report on this item. Commissioner Kelly asked about 2018 park revenues and the status of the tennis courts at the Rec Center being converting it into pickleball courts. Chairman Scharfenberg asked about potential future trails associated with road projects. Kelly moved, Echternacht seconded that the Park and Recreation Commission recommends that the City Council approve a 2019-2023 Park and Trail Acquisition and Development CIP totaling $1,215,000 to complete the projects listed in Attachment #2. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Park and Recreation Commission Summary – August 28, 2018 2 REPORTS: MANCHESTER NEIGHBORHOOD PARK CONSTRUCTION AND HIGHWAY 101 TRAIL CONSTRUCTION AT FOXWOOD. Adam Beer gave a power point presentation on the construction of the Manchester neighborhood park and Highway 101 trail construction at Foxwood. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Commissioner Kelly asked for clarification on the land that was transferred to the City of Shorewood. Kelly moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned 8:10 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING AUGUST 28, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher, Meredith Petouvis, and Joe Scanlon, MEMBERS ABSENT: Karl Tsuchiya, and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Adam Beer, Park Superintendent APPROVAL OF AGENDA: Chairman Scharfenberg approved the agenda as presented. PUBLIC ANNOUNCEMENTS: Scharfenberg: Todd any public announcements: Hoffman: None other than the Red Birds. Scharfenberg: Yeah I’ll make an announcement about the Chanhassen Red Birds are in the State Class B Championship, or playoff’s I should say and they have proceeded into the semi-finals against two time defending champions Miesville Mudhens. Mudhens and they play this coming Saturday in Jordan at 2:00 so if you don’t have any plans this Labor Day weekend travel down to Miesville. You can also check out the bracket on the Minnesota Baseball Association.org website because if they win on Saturday then they would end up playing again on Monday. So we support the Red Birds and hope they continue onto the State Championship. Hoffman: Jordan on Saturday. Scharfenberg: Jordan. Hoffman: Jordan yep at the Jordan Mini Met so you can’t, don’t miss the Met or the Mini Met. Scharfenberg: Yep and other games and I would say check the website if you do want to go to a game because they’re not all at Jordan. Shakopee is also hosting and I think maybe games would be played on Monday at Shakopee so alright. VISITOR PRESENTATIONS. None. Park and Recreation Commission – August 28, 2018 2 APPROVAL OF MINUTES: Kelly: Point of order. Scharfenberg: Okay. Kelly: All I could pull up was the summary when I went to pull Minutes. I don’t think we can vote on this until we have the full Minutes. Scharfenberg: Okay. Hoffman: The tape recording did not work that night so summary minutes is what we’re going to have. Kelly: Oh it is? Hoffman: Yep. Kelly: Okay. Hoffman: Apologize for that. Scharfenberg: So can we have a motion then to approve the summary Minutes for the July 24, 2018 meeting. Echternacht: So moved. Scharfenberg: We have a motion. Do we have a second? Boettcher: Second. Echternacht moved, Boettcher seconded to approve the Summary Minutes of the Park and Recreation Commission meeting dated July 24, 2018 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. RECOMMENDATION TO CITY COUNCIL 2019-2023 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM (CIP). Hoffman: Thank you Chair Scharfenberg, members of the commission. The motion this evening is that the Park and Recreation Commission recommends that the City Council approve a 2019-2023 Park and Trail Acquisition and Development CIP totaling $1,215,000 to complete the projects listed in Attachment #2. So I’ll go over those individually year by year. Before I do that I’ll give you a little bit of update on where the park fund is at. The City recently wrote a half Park and Recreation Commission – August 28, 2018 3 a million dollar check to Gonyea or Fox Woods LLC for their first payment on the Highway 101 trail so we’re, the majority of that work is done and you’ll see that later on in Adam’s presentation. So with that check out of the fund the current balance is $1,487,000. $1,487,000 in the park fund. So we’re still, the fund is still viable and has a positive balance but this year as you recall in total will be about a $1.3 million dollar year with Lake Ann, excuse me. Lake Susan lights, the Highway 101 trail construction at $835,000. Lake Susan lights for right around that $300,000 mark and then the Manchester Park about $150,000. So in comparison you’ve invested $1.3 million in 2018 and we’re looking at a $1.2 million 5 year CIP so it’s quite a reduction and that’s based on really some themes that I’ll talk about tonight so the themes are what’s in. What’s in the recommended CIP. What’s out. What’s out of the recommended CIP. And what price changes are there so as we talk about these projects that were, the majority of the projects, what’s out is anything that we are not obligated to perform. What’s in are projects that we’re obligated to perform by a development contract through development agreement that we have with someone in the city. So some development that we’re obligated to complete a project. Either the County. The Arboretum trail. The lot out in the Arboretum Business Park so those we’re obligated. Those need to stay in by contract and we’ll talk about some prices changes on those particular projects. Any questions before I start? Kelly: Todd the $500,000 that came out before you gave us the $1.487? Hoffman: Correct. Kelly: Thank you. Hoffman: Okay. 2019 the recommended projects, so I’ll talk about picnic tables and tree planting once. So annually we buy a variety of things, not just picnic tables and benches but there could be some trash receptacles or something that comes out of there so it’s kind of like park equipment. For the most part it is picnic tables and some benches and that $10,000 is typically expended on an annual basis so there’s not really a year that we don’t utilize that money. For example next year the entire $10,000 will be utilized to buy those two shaded picnic tables for the Roundhouse pickleball. And so similar to the two that we have at the Rec Center and the two that we have out in front here we’ll purchase two there. Pour them a concrete pad. Kind of a patio. If you’ve watched that pickleball it’s a real social activity. People show up. There might be 10 or 12 people that show up at a time. They put their paddles down and they stand around and sit and have a conversation and without having a place to do that what they’ve done is we’ve offered a couple of picnic tables and they’ve brought their own shade umbrellas so we might as well provide that since it is such an integral part of the sport that they play. So that’s just one example. For next year that money will already be expended just for those two singular picnic tables. Tree planting, on an annual basis we’re planting trees in a variety of locations and that is both replacement but then just new parks and new tree initiatives so that is complimented by oh probably double that or more from the planning department. Jill Sinclair and her group so if you take the, you know Jill’s, she’s investing $30,000 plus and we’re investing $15,000 so that gives you at least $50,000 a year is being invested in new trees in this Park and Recreation Commission – August 28, 2018 4 community so it’s a big chunk of cash and it’s an important initiative annually. 2019 we’ll have, that’s next year we’ll have tennis court rehabilitation. $150,000. That’s a non-park fund source of cash and we’ll be taking a look at a variety of courts. Both rehabilitating and then complete reconstruction where necessary. So that’s a project that’s coming up next year. The Arboretum trail on Highway 41, pedestrian underpass cost share. So we’ve installed that in 2020. It’s now at $600,000 and so in a previous budget it probably may have been listed at $400,000. In a previous budget to that it was listed at $150,000 I believe so that’s the County’s current best estimate for the City share. The Arboretum will pay that as well. The Arboretum will pay the $600,000. The City will pay the $600,000. The grant is about $1.2 million from the Federal Transportation so it’s a significant project. That’s the trail from Century Boulevard into the Arboretum and then over to the other side. The County is starting to send a memorandum of understanding or a MOU in that we’ll talk about the formula. So if costs do come in lower or higher that $600,000 will either go up or down based on where those bids come in. Kelly: I’m sorry Todd, did I miss it. When are the bids supposed to come in for that? Hoffman: It’s a 2019 project so they’ll probably come in after the first of the year. Kelly: Okay, thank you. Hoffman: And that’s a County project and so we’re a party to that and we may have to write some checks back to the County in 2019. More likely in 2020 that’s why we put it in both those years. Scharfenberg: But it’s just one sum of $600,000 right? Hoffman: Correct. Scharfenberg: Correct. Hoffman: Total. Chanhassen Nature Preserve trail extension. This currently is involved with a business called Control Concepts. They’re in for a site plan review. They may or may not move forward. The original dollar amount was $90,000 to build the trail. We don’t know where the numbers are going to end up because there’s right now a negotiation over some wall costs. Some retaining wall costs and so it may end up to be closer to that $90,000 if this project moves through depending on where we end up with the negotiations it could be higher than that so I’ve put a number of $200,000 in there and that may be the number. It might be something less. It might be something more depending on where this all goes. Control Concepts is currently deciding if they want to, even want to move forward because of the cost of the walls. They’re not associated with the trail. The trail would be at the bottom of the walls but the walls need to be built to support this building pad that they’re creating out there and this is the business just north of Mamac Systems on Century Boulevard. And there’s also the site is being, it’s expensive because they’re stormwater utilities would have to go underneath the parking lot which raises Park and Recreation Commission – August 28, 2018 5 their cost for their project so I can’t tell you exactly where that’s going to land but that’s the current estimate at least based on the design that is, it may be back into council at their next meeting or if they decide to withdraw they’ll withdraw. And then in 2019, and this is related to why we need to start putting some projects on hold and saving some cash and that has to do with Lake Ann Park expansion feasibility study. So if Lennar moves forward with a successful preliminary plat and a final plat and the City is granted access in the deed to 98 acres of property that we need to then have a plan for a trail expansion. That’s what this would do so a feasibility study says what’s the character of the property. What is the access? What do you have to build to make this happen? How feasible is it and what will it cost? So that $35,000 would perform that work and we would have a plan that would tell us costs. Structures. Building materials. You know permitting. All those different costs would be analyzed. So that’s what a feasibility study does. Any questions on 2019 or what got dropped out of 2019? I’m not sure that anything was dropped. No, no projects were dropped so that’s what we have for 2019. 2020, picnic tables and tree planting and then the Arboretum trail on Highway 41 pedestrian underpass cost share. The $600,000 and that includes the trail and then the underpass of State Highway 41 so Highway 41, the underpass would be just south of Highway 5 and then the trail would go around the back side of the large Arboretum sign. Pretty significant project. Again $600,000. You’re looking at the costs of these recent trail projects, the 101 trail extension at Fox Wood. $835,000 you get a fairly small section of trail but down to an underpass. It’s really a nice project and then this $600,000 which is just our share of a much larger project to gain access to the Arboretum via bicycle and pedestrian access so pretty significant. Yeah the cost is significant. If you look back, a few years back also Highway 41 that trail, beautiful trail. Significant cost on the city share but again that was combined with the County and we were above the $600,000 at that time. And again like many projects that started probably south of $100,000 that everybody thought our costs were going to be and by the time we were all said and done it was over $600,000 so. Echternacht: Todd that’s just, the $600,000 is just the underpass? Hoffman: Nope, the $600,000 is our share for everything. All costs combined and so that includes the trail from Century to Highway 41, under the underpass and then into the Arboretum, all the way through the Arboretum and then out the other side. So you get both the trail and the underpass. And then in 2020 the project that would be taken out or terminated would be Bandimere Park sport court is a current project in 2020 for $245,000 for the construction of this states one tennis and 4 pickleball or a sport court. So that would be removed and not included in the 2019 to 2023 CIP. That’s $245,000 at Bandimere. And also, no that’s it. The cost share, the last figure was $350,000 and now from $350,000 we’re up to the $600,000 so those are the price changes that I referred to. Those two items. 2021 there’s, other than picnic tables and benches there are no park fund projects. Just another round of tennis court rehabilitation and so those tennis courts are on a schedule and 2021 is the second half of that schedule at half the cost. 2022 no projects. Just again banking money for, by that time if Lake Ann goes through something will be happening so it’s not in here. That feasibility study will identify the process. It will identify the year and you know it’s going to be a big number. It’s going to be a million dollar trail project. You know it could be less than that. Could be more than that but it’s going to be a Park and Recreation Commission – August 28, 2018 6 significant number so one of those years that we’re currently not showing a project, that project would come in if you move forward with that. And if Lennar is building you know 150-200 homes on that property, that’s when the City wants to be in there constructing the trail so all the construction takes place at one time and when houses start to be sold both the new residents and the existing neighborhoods can have access to that park space. I wouldn’t want to be the one holding them up. After all that drama. So 2021 and 2022, no projects identified and then 2023 the same picnic table, tree planting. Just saving money for Lake Ann and then also there’s a Lake Ann pavilion roof replacement in there so if you’ve seen that roof, it’s wood shakes and they’re, you could say they currently look like they’re in need of replacement and what we’re going to make them based on Finance Director Greg Sticha’s timing we’re going to make it to 2023 so that’s what I have for you in the CIP. Scharfenberg: Todd what are the other, there have to be some other items that are coming out in those last 3 years. Hoffman: Let’s take a look. $640,000 in 2023 for the Bandimere Community Park picnic shelter so 2023 had $640,000 in there for that item. Kelly: There was $150,000 for Recreation Center fence, dugouts and backstops. Not sure what year that was. Hoffman: In 2021. Yeah that comes out. So you’ve got about a million backing out of Bandimere and $150,000 out of the Rec Center in 2021. And those are the projects. Thank you. So we’ve always talked about it’s a fluid document. It changes. It’s the commission’s responsibility to decide if these recommendations are the right direction for the Park CIP to go and then make a recommendation to the City Council. So I’ll answer questions and I’ll wait for your discussion. Scharfenberg: Open it up for questions for Todd. Kelly: Todd I see for 2018 you’ve got $500,000 in revenues. Are we on track for that or is that what we pulled in and there might be more? How’s that match where we’re at today? Hoffman: 2018, we’re on track for that. Yep. Kelly: Okay. Is that for the full year or is that up to now? Hoffman: No that’s for the full year. And then Finance Director Sticha agreed to go from the $200,000 to $300,000 since we haven’t, we’ve been making that number for. Kelly: That’s that last $300,000. Hoffman: For a long time. Park and Recreation Commission – August 28, 2018 7 Kelly: Thank you. Hoffman: And that’s going to fluctuate based on the schedule of primarily of Avienda. So Avienda has modified their site plan from, they’ve reduced the amount of retail and increased the amount of housing which will generate more revenue but they’ve also continued to ask for park fee credit for their Bluff Creek Overlay District so they’ve got that large Bluff Creek Overlay District that they would, needs to be retained because they have to have some green space but now they’re asking to get credit for it as well so there’s still some ground to cover on that particular item. There’s other projects as well that are coming in that will generate some fees. What you’re currently seeing going in the ground is what has supported the park fund so south on 101. The West Park. Senior Housing. Those are the kind of projects that have been funding that park fund. In fact for that singular year the Park West was the only item that saved the park fund that year. That singular. Kelly: Have we had any internal discussion on the tennis court rehab at the Rec Center? The pickleball people requested that we make them all pickleball courts. What’s the talk at City Hall about that right now? Hoffman: So our thought is that we’re not a pickleball mecca and we could make another, we could change all those to pickleball and then we would have just a lot of outside people coming here to play pickleball and so we could, if that’s what we want to do that’s certainly an option as a commission and the community but we have 10 pickleball courts in a community of 23,000 which is way above the average pickleball court per person in the metro area. We’re likely we’re at the highest. Eden Prairie might be catching up right now but we’re still one of the highest per capita pickleball court providers in the metropolitan area and so it’s our belief we currently don’t need additional courts. The Bandimere could use those courts in the future and that’s a decision at that location. So you know tennis and pickleball are both sports that people still want to play. If we built, took the two tennis courts out and built another 6 pickleball would they be utilized? Yes. Primarily by people outside of our community. Kelly: Plus you know the Rec Center’s not really a neighborhood park either. There’s no homes within about a half mile and you know we utilize, if people come in for baseball and soccer to Lake Ann, Bandimere and Lake Susan from outside the city. You’re making it sound like it’s a bad thing that we have people coming in from outside the city and I would disagree with that. And pickleball people like to spend money so hopefully we can, you know retain them in town and have them eat around town. So I’d be in favor of making the pickleball courts. We see stunning growth there and you know there’s been no growth in tennis. It’s actually gone backwards significantly since the 1970’s when it was very popular. So that’s my two cents for the pickleball courts. Park and Recreation Commission – August 28, 2018 8 Hoffman: It’s going to be, so those courts are up so we talked about presenting that in January so we’ve got some time between now and then as a commission. We’ll present you with a report based on what our recommendation is and then the commission can decide. Scharfenberg: Todd is there anything else that’s on the horizon in terms of you know trails that would be associated with any roadwork or anything like that that we would have some responsibility for? Anything that you’re aware of that we should potentially have in here. Hoffman: So Galpin Boulevard north of Highway 5 will be a project. There’ll be trails on both sides and how those will be financed will most likely be through road funds but it’s still, I think some of you commissioners have been around long enough to know that if the money runs out they’ll take a look at anywhere for some cash so that’s a possibility. But it’s more apt when a project comes in that’s associated with a subdivision and we’re the driver of the trail project then they’re going to look to us to finance it. In this case this is a County/City road project. It should be financed through County and City road funds and I don’t think that we’re going to be expending any dollars there. But there was some discussion about an underpass and anytime you get an underpass you get costs go up and so they might be looking at some dollars. Beyond that Lyman Boulevard is going to be improved west of Galpin and there could be some trails associated with that. Scharfenberg: When is that scheduled for, do we know? Hoffman: Still a debate. There’s still a debate going on there. Not sure when the scheduling is. And then 101 down the bluff is going to be another you know big trail project with a bridge and trails so there’s still projects yet to be completed in the future. Scharfenberg: But nothing you don’t think that we would need to put any place note. Place holder for. Hoffman: I’m not going to be the first one to jump out in front, no. Any other questions for Todd? Kelly: I don’t have any questions for Todd but I think we need to pretty much approve the budget as it is…other things when we’ve got Lake Ann looming a few years down the road. Hopefully we’ll have some money here or the City Council will figure out something for that so I think we’re kind of pigeonholed in where we have to be where we are. So I mean the only thing I’d like to see that’s different is just a little deal on whether we make Chanhassen Rec Center all pickleball courts or…tennis courts and obviously we’re refurbishing 4 other tennis courts next year also. So I’d just like to see something presented to us on that. Other than that I’m ready to approve the budget…this month or next month I guess it doesn’t matter that much. Hoffman: This needs to be turned in by Friday. Park and Recreation Commission – August 28, 2018 9 Kelly: I guess matters more and more. Scharfenberg: Okay. Kelly: We used to be able to do this in September-October didn’t it? Scharfenberg: Any other comments by anyone? Okay if not I would entertain a motion with respect to this item. Kelly: Oh here we are. I found it. I propose a motion that the Park and Rec Commission recommends the City Council approve the 2019 to 2023 Park and Trail Acquisition and Development Capital Improvement Program (CIP) totaling $1,215,000 to complete the projects listed in Attachment 2. Scharfenberg: We have a motion. Do we have a second? Echternacht: I’ll second it. Kelly moved, Echternacht seconded that the Park and Recreation Commission recommends that the City Council approve a 2019-2023 Park and Trail Acquisition and Development CIP totaling $1,215,000 to complete the projects listed in Attachment #2. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Scharfenberg: Motion carries. Hoffman: We’ll bring that Recreation Center, well we’ll bring the tennis court refurbishment plan back before the first of the year so we can decide so when we go out to bids we’ll know what we’re working on. Thank you. Kelly: Thanks Todd. Hoffman: Yep thank you. REPORTS: MANCHESTER NEIGHBORHOOD PARK CONSTRUCTION AND HIGHWAY 101 TRAIL CONSTRUCTION AT FOXWOOD.. Scharfenberg: Adam is that you? Beer: Yes sir. Scharfenberg: Alright. Park and Recreation Commission – August 28, 2018 10 Beer: I’ve kind of put together just a brief power point to talk about both Manchester Park and the Highway 101 trail construction so just to give you guys and those who didn’t, were not able to attend the joint commission tour. These were two spots we stopped so just going to kind of go through some slides and kind of fill you guys in where we’re at and give you an opportunity to ask any questions if you have them. So we’re going to start with Manchester Park. This is just a concept drawing of the playground that you guys decided and voted on to go in at the park. Just kind of wanted to give you a little snapshot of what that is going to look like. Hoffman: That’s the same view as you’re looking at on these future slides so that’s looking from the water treatment plant towards the cul-de-sac. Beer: Correct. So we went on our joint commission tour which was on the 6th. We hadn’t broke ground yet. The engineering department was still kind of making some final grades so we were able to get in on the 16th of August. Our staff mobilized with Theis Construction which is a firm that we’ve used quite a bit over the last probably for 20 years. So we started on the 16th with laying out the playground border and started removing material which was then trucked from the site back to our shop and is now kind of being redistributed from, to the utility department and the street department so kind of worked out for us in that regard. So top left corner here you can see we’re starting to dig out the container. That process took about 4 days of just constant digging and transporting into our quad and tandem trucks. So once that process was complete drain tile was put in. The base of the container is all sloped so everything should funnel on our nice Chanhassen clay right to the drain tile and then out down the hill. Once that process was complete we brought in the three-quarter clear rock base which goes under all the sidewalks and the shelter pad. You can see in the bottom right corner everything is framed up and the first section of sidewalk and the footings were poured on the 23rd and they just finished yesterday the final pull of the sidewalk so just a few snapshots of what that looked like as of a few days ago and this is what it looked like this morning with a little bit of rain there but all the concrete is in. So basically what we have now is the two guys in the corner there are laying out the retaining wall so they are estimating about 2 days to have that in so everything passed inspection. We’re good to go. So once the retaining wall’s in there’s a final, I should say we missed one but just based on how we have to remove a chunk of curb that pushes up against the cul-de-sac there so once that’s removed the final 8 foot section is going to be poured back in place along with the shelter pad so that’s going to basically wrap up any of the concrete work that’s going to have to take place and the installer along with my staff, we’re going to do a joint installation which is going to start the 4th, which is right after Labor Day so we’re kind of hoping and planning right now to have that be about a 3 day process assuming we don’t run into any weather issues. So basically by the end of that week we should be done. The shelter structure’s going to be up and the playground should be in. Then my staff will move in. The contractor’s will be out of there and we’ll focus on final grading and restoration and seeding so that’s kind of a quick snapshot of where we’re at. Things are, you know we started pulling material out on the 16th so we’re making some good headway. We’ve only had one rain day so far which is good. Park and Recreation Commission – August 28, 2018 11 Hoffman: Today? Beer: No actually last Friday they stopped at about 11:00 so we missed about a half a day. No they worked all day out there today so things are going well with Manchester. So we’re just kind of keeping our fingers crossed that we get in good construction weather. Scharfenberg: What did you say Adam in terms of your kind of completion deadline? Beer: Well we’re hopefully by the last week in September we’re going to have, I mean everything. We’re going to be all sitting out there together in the swings. That’s the goal. Wood chips in place. Seeding done. You know all the restoration’s going to be complete. That’s our goal so. Scharfenberg: Okay. Hoffman: Which is a park built in 45 days. About as fast as you can get it. Beer: Yeah. Things have kind of aligned pretty well here with, we’ve had good weather. Working with a good contractor. Scharfenberg: And Todd will we do like a grand opening this fall? Hoffman: Currently not planned. So if you recall this was a neighborhood that wasn’t completely in love with their park so we’re going to try to put a bow on it and then walk away and see what the reaction is. Scharfenberg: Okay. Hoffman: But if you want to have a grand opening we’ll have one so that’s up. Scharfenberg: Well I thought we’ve had them in the past. Hoffman: We have. Based on a different scenario. Scharfenberg: Right. Beer: There have been some testy neighbors about. Kelly: You should put the bow right next to that port-a-potty. Beer: Yeah. So that’s kind of the brief snapshot of Manchester. I don’t know if you guys have any questions I’d be more than happy to answer them. Park and Recreation Commission – August 28, 2018 12 Hoffman: It’s going to be a beautiful site when they walk down that street and the shelter’s going to be off to the left there where you see the path and then playground…I think a lot of the neighbors will fall in love with it and certainly support the site. Take it from there. Beer: So moving onto Highway 101 and the Foxwood trail. This is just a diagram that you guys have seen a few times. More than a few times so we’re looking at making a connection from Lyman down to the Foxwood entrance and then from the other Foxwood entrance south down to the tunnel. So this is another site we visited for the joint commission tour. The picture on the left is at the end of Mr. Blanski’s driveway which is his house is up to the right of those trees there. That was a before shot and this is about the same location. Maybe a little bit further down of what it looks like today. That was actually this morning so the grade stakes are set. Both the walls are in there. The walls are into the north of the entrance to Foxwoods. So basically at this point there’s final grading that has to take place. The base material for under the trail needs to go in. The handrail for the top of both of those walls have been ordered and are just awaiting delivery. I talked to the developer this morning and Bill Coffman and it’s now escaping me. The contractor that’s going to pull the trail. Hoffman: Mueller. Beer: Mueller and Sons. So they’re going to do from down at the bottom of the tunnel there up to the Foxwood entrance and then north all the way to Lyman so there was two different contracts for development going on but to avoid having a cold joint in the middle of a trail, brand new trail the cities worked it out so that they’re going to pull both sections so it’s just going to be one seamless transition so. The block have been put in kind of over the last few weeks and once they’re all up they need 28 days to cure before they can be stained or painted which then they’ll match the block on the other side of 101 so that’s kind of a quick snapshot of where we’re at with the construction. Here’s a couple more pictures if you look at the two on the left. That’s at the bottom of the trail looking back up towards where we just were. That’s a before and at the bottom there is another picture looking back up so you can see a pretty significant change. And up on the top is along 101 going north towards Lyman and what it looks like today so everything is pretty much ready. The walls are all in. We’re waiting on basically just getting rock and letting the walls cure so. Scharfenberg: So they’re going to be stained that brown color? Beer: Yep. Scharfenberg: Okay. Beer: Yep, yep correct. You can see on the top left there is what they’ll look like. Scharfenberg: Yep. Park and Recreation Commission – August 28, 2018 13 Hoffman: And the top left, all that wall that you see with the fence on top of it, that’s been all taken out. That’s where the trail now goes. Beer: Yep so if you look down, oops sorry. Wrong way. I basically took the picture, the stop sign is removed on the right picture and that’s just looking back up the hill so. Echternacht: Adam on the bottom right is there going to be a fence or something between the trail and 101? Beer: There is not. Hoffman: Guardrail in certain sections. Beer: Yeah. Hoffman: Where the trail gets too close to 101 there’s a guardrail. Other than that it will just be that grass median. Beer: Yep, so again if you look on the right picture at the top closest to 101, that guardrail section was added there so there will be, probably there will be something similar in certain areas. Hoffman: Going north… Beer: Going north. Hoffman: Guardrails as the trail gets closer to 101. The trail was pinched down by that wetland that’s in the big dip and that’s where the trail got tighter to 101 and then there’s a guardrail in this section. So the destination to the north is the stop sign and the stop light at Lyman and 101 so that everybody can get across…and then south obviously the value of the underpass is currently there and you want to make, utilize that and give access to that so… Beer: So unlike the project at Manchester this project has been just plagued with horrible weather. I think they started June 1st with their excavation and I mean what did they say? The first 5 weeks they were working 2 to 3 days a week at best case scenario so they’re really starting to make the turn now and over the last, when they started being able to work a full week they were really making headway so, definitely turned the corner on both projects and just looking to drive them home. Scharfenberg: Any questions for Adam? Thank you Adam. Beer: Yep. Park and Recreation Commission – August 28, 2018 14 COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Scharfenberg: Anybody have any questions on the administrative packet? Any comments Todd? Kelly: Todd on the administrative packet the, is that land is now considered part of Shorewood. It doesn’t exist in Chanhassen anymore. Did we transfer the land or did we? Hoffman: The land is in Shorewood. It’s no longer in Chanhassen. Kelly: Okay, so that’s a complete transfer. Thank you. Scharfenberg: Alright, no other items to cover. I will entertain a motion for adjournment. Kelly moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned 8:10 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, September 25, 2018 Subject 2018­19 Ice Skating Rink Location Recommendations Section NEW BUSINESS Item No: G.1. Prepared By Katie Mathews, Recreation Supervisor File No:  PROPOSED MOTION Staff recommends that the following ice skating rink locations and warming house hours be maintained for the 2018­ 19 season. Approval requires a simple majority vote of members present SUMMARY On an annual basis, staff closely monitors the outdoor skating rinks and identifies how to best serve the skating needs of Chanhassen residents. For the 2018­19 skating season, it is staff’s recommendation to flood 10 ice rinks at five locations and maintain five warming houses. This is the same number of ice rinks and warming houses as the 2017­18 season. Locations Chanhassen Rec Center 1 ­ Pleasure Rink 2 ­ Hockey Rinks North Lotus 1 ­ Pleasure Rink 1 ­ Hockey Rink City Center 1 ­ Pleasure Rink 1­ Hockey Rink Bandimere Park 1­ Pleasure Rink 1 ­ Hockey Rink Roundhouse Park 1­ Pleasure Rink December 2017 January 2018 February 2018 Rink Totals City Center 430 551 288 1,269 Rec Center 911 1,392 390 2,693 North Lotus 450 707 207 1,364 Roundhouse 107 132 7 246 Bandimere 0 405 227 632 Totals 1,898 3,187 1,119 6,204 PARK AND RECREATION COMMISSION STAFF REPORTTuesday, September 25, 2018Subject2018­19 Ice Skating Rink Location RecommendationsSectionNEW BUSINESS Item No: G.1.Prepared By Katie Mathews, Recreation Supervisor File No: PROPOSED MOTIONStaff recommends that the following ice skating rink locations and warming house hours be maintained for the 2018­19 season.Approval requires a simple majority vote of members presentSUMMARYOn an annual basis, staff closely monitors the outdoor skating rinks and identifies how to best serve the skating needsof Chanhassen residents. For the 2018­19 skating season, it is staff’s recommendation to flood 10 ice rinks at fivelocations and maintain five warming houses. This is the same number of ice rinks and warming houses as the 2017­18season.LocationsChanhassen Rec Center1 ­ Pleasure Rink2 ­ Hockey RinksNorth Lotus1 ­ Pleasure Rink1 ­ Hockey RinkCity Center1 ­ Pleasure Rink1­ Hockey RinkBandimere Park1­ Pleasure Rink1 ­ Hockey Rink Roundhouse Park 1­ Pleasure Rink Warming House Hours Bandimere Park,Rec Center, North Lotus Park, and City Center Park    Weekdays             4 pm – 9 pm                                                          Saturdays             10 am – 9pm                                                        Sundays                1 pm – 7 pm                                                          December 24        10 am – 3 pm                                                        December 25        Closed                                                                    December 26­30  10 am – 9 pm                                                        December 31       10 am – 4 pm                                                        January 1             10 am – 9 pm                                                        No School Days   10 am – 9 pm                                                        Roundhouse Park (limited hours) Weekdays             Closed                                                        Saturdays             12 pm ­ 6 pm Sundays                1 pm – 7 pm                                                          December 24        10 am – 3 pm                                                        December 25        Closed                                                                    December 26­30  12 pm ­ 6 pm December 31       10 am – 3 pm                                                        January 1             12 pm – 6 pm                                                        No School Days   12 pm ­ 6 pm BACKGROUND PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, September 25, 2018 Subject 2018 Lake Ann Park Concession/Boat Rental Evaluation Section NEW BUSINESS Item No: G.2. Prepared By Jerry Ruegemer, Recreation Superintendent File No:  SUMMARY Lake Ann Park has been a very popular destination in our community for many years. Beach and other park users enjoy the services the city provides at the concession/boat rental area. This summer’s warm weather helped with attendance which resulted in another good year of food and watercraft sales and rental. $20,653.49 Watercraft Revenue +$9,780.49 Food Sales Revenue $30,433.98  ­ $  3,110.00 TC Paddleboard Payment ­ $2,196.46 Sales Tax Payment $25,127.52 Total Revenue The city continues with an agreement with Twin Cities Paddleboard to offer stand up paddleboards for hourly rentals. Twin Cities Paddleboard purchased, licensed, and maintained all seven paddleboards throughout the rental season. The city supplied the labor to coordinate the rentals and the lockable rack to house the paddleboards. The revenue was split for this agreement: the city retains 70% and Twin Cities Paddleboard retains 30%. Both partners were extremely excited with this agreement and are looking forward to continuing the rentals in 2019.  The paddleboards were rented a total of 646 times in 2018. The Lake Ann Concession/Boat Rental Operation is evaluated annually to improve customer service and increase or maintain revenues. Equipment rental, food costs, hours of operation, and staffing needs are reviewed to ensure a successful concession operation. General Comments: Continue to operate staff crossing over between weekend shifts to assist the other with the overflow of customers. Continue looking for additional healthier food options. Continue to supply picnic and large group calendars to concession workers. Have maps of the park available to park users. Add new beverage choices other than soda. Powerade was very popular this summer. Look to incorporate soft pretzels into a menu option. Sold 2 different flavors of Von Hanson pretzels in a tub; customer opinion was mixed. PARK AND RECREATION COMMISSION STAFF REPORTTuesday, September 25, 2018Subject2018 Lake Ann Park Concession/Boat Rental EvaluationSectionNEW BUSINESS Item No: G.2.Prepared By Jerry Ruegemer, RecreationSuperintendent File No: SUMMARYLake Ann Park has been a very popular destination in our community for many years. Beach and other park users enjoythe services the city provides at the concession/boat rental area. This summer’s warm weather helped with attendancewhich resulted in another good year of food and watercraft sales and rental.$20,653.49 Watercraft Revenue+$9,780.49 Food Sales Revenue$30,433.98 ­ $  3,110.00 TC Paddleboard Payment­ $2,196.46 Sales Tax Payment$25,127.52 Total RevenueThe city continues with an agreement with Twin Cities Paddleboard to offer stand up paddleboards for hourly rentals.Twin Cities Paddleboard purchased, licensed, and maintained all seven paddleboards throughout the rental season. Thecity supplied the labor to coordinate the rentals and the lockable rack to house the paddleboards. The revenue was splitfor this agreement: the city retains 70% and Twin Cities Paddleboard retains 30%. Both partners were extremely excitedwith this agreement and are looking forward to continuing the rentals in 2019.  The paddleboards were rented a total of646 times in 2018.The Lake Ann Concession/Boat Rental Operation is evaluated annually to improve customer service and increase ormaintain revenues. Equipment rental, food costs, hours of operation, and staffing needs are reviewed to ensure asuccessful concession operation.General Comments:Continue to operate staff crossing over between weekend shifts to assist the other with the overflow of customers.Continue looking for additional healthier food options.Continue to supply picnic and large group calendars to concession workers.Have maps of the park available to park users.Add new beverage choices other than soda.Powerade was very popular this summer. Look to incorporate soft pretzels into a menu option. Sold 2 different flavors of Von Hanson pretzels in a tub; customer opinion was mixed. Purchase a two­person kayak. Update food signage and menu boards. Purchase one new trolling motor New LED lighting was installed in the concession bathrooms and hallway, which was a big improvement. Create a reward program for customers who rent watercraft throughout the summer.  Maybe a punch card where you rent 10 watercraft and get one free. ATTACHMENTS: 2018 Boat Rental/Concession Stand Expenses/Revenue 2018 Vendor Expenses 2018 Lake Ann Watercraft Totals C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\9903EA0C-44A1-429B-984E- 8F354B044E23\Chanhassen.1392.1.Expenses_Revenue18.docx 2018 BOAT RENTALS/CONCESSION STAND SALES REPORT BOAT RENTALS 2017 2018 Paddleboards Paddleboats Canoes 661 376 145 646 403 122 Kayak 174 162 Row Boats w/Trolling Motor 76 89 Row Boats 11 4 Total 1,443 1,426 CONCESSION STAND Total Revenue $25,621.29 $25,127.52 Expenditures Hours & Wages Hours (not dollars) 798.50 822.25 Wages $8.163.75 $8,982.38 Total Hours & Wages $8.163.75 $8,982.38 Supplies The Watson Company $5,159.04 $3,968.80 Great Lakes Coca Cola $2,514.14 $2,515.41 Cub Foods $634.38 $374.71 Total Supplies $8,307.56 $6,858.92 Total Expenditures $16,471.31 $15,841.30 NET PROFIT $9,149.98 $9,286.22 2018 Lake Ann Concession Vendor Expenses Expense Code - 101-1540-4130 Date Pd Invoice Amt The Watson Company 5/24/2018 480.22$ 5/31/2018 213.26$ 6/8/2018 326.22$ 6/14/2018 231.91$ 6/21/2018 557.86$ 6/28/2018 785.21$ 7/5/2018 248.41$ 7/12/2018 622.40$ 7/19/2018 374.94$ 7/26/2018 135.06$ 8/2/2018 167.75$ Total 4,143.24$ Credit 174.44$ Total 3,968.80$ Date Pd Invoice Amt Great Lakes Coca Cola 5/25/2018 426.35$ 6/1/2018 393.88$ 6/15/2018 414.54$ 6/29/2018 543.54$ 7/13/2018 376.05$ 7/27/2018 361.05$ Total 2,515.41$ Date Pd Invoice Amt Cub Foods 5/24/2018 84.59$ 6/4/2018 6.00$ 6/7/2018 22.98$ 6/15/2018 24.98$ 6/19/2018 18.23$ 6/29/2018 24.00$ 6/30/2018 10.56$ 7/2/2018 39.78$ 7/3/2018 51.56$ 7/16/2018 32.55$ 7/26/2018 23.11$ 7/28/2018 12.00$ 8/10/2018 15.39$ 8/16/2018 8.98$ Total 374.71$ Total 6,858.92$ DateCanoeKayakPaddle BoardPaddle BoatRow BoatRow Boat w/ MtrNotes2510020026747800273177042845231903290200003000000031013000Total1512403607DateCanoeKayakPaddle BoardPaddle BoatRow BoatRow Boat w/ MtrNotes110100120000003112000410031051002016100000701220080193009000000Rained Out1017210011000000Rained Out121016400130014401141230021521030016101500172214901180010000Lake Ann Watercraft TotalsSummer 2018MayJune 19000000Rained Out20002400210152002213340123361313012413105102550640226000000Rained Out27020700283246002910151300300171002Total2733139104212DateCanoeKayakPaddle BoardPaddle BoatRow BoatRow Boat w/ Mtr1023000246259033000000Rained Out455521055107140464623100474630170288525130190081131012520211021440112020000131022001426191001152516140416032140217126700July 1806640219000000Rained out201110022124159022256141603230144002441131102251044002611220127114502287294032914100003001610331229300Total5882306191152DateCanoeKayakPaddle BoardPaddle BoatRow BoatRow Boat w/ Mtr1000200210450130044014000000Rained Out5121370060421007002103842161019406100100142001136199121228314021313330314002101152212200August 160088001702850018342112021911640220LAST DAY2122232425262728293031Total223516172118CanoesKayaksPaddle BoardsPaddle BoatsRow BoatsRow Boats w/ Mtr1221626464034891426Total Rented2018 Watercraft Totals PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, September 25, 2018 Subject Park Maintenance Quarterly Update Section REPORTS Item No: I.1. Prepared By Adam Beers, Park Maintenance Superintendent File No:  DISCUSSION 2018 Fall Project Update: ­ Construction of park shelters at Prairie Knoll Park and Sunset Ridge Park have been completed. Additional seeding and fertilizing will take place throughout the fall. ­ Manchester Park construction is close to completion.  The concrete border, shelter, and playground have been installed.  Restoration of turf areas will take place throughout the next two weeks. ­ Foxwoods trail construction is progressing.  Trail installation, final grading, and restoration is underway. Park and Trail Maintenance: ­ Staff has started fall aeration and fertilizing applications on ball fields and soccer fields. ­ Lake Ann Park soccer field will be taken out of circulation for the fall. This allows staff additional time to aerify and over seed. The field will be ready for use in the spring. ­ Staff has started tree trimming along trail segments in preparation for winter plowing. This process usually takes a few weeks. Staffing Update: ­ Each year we are fortunate to have a great group of seasonal employees that join our team. This work is a critical part of our labor operations and handles a majority of the daily tasks, allowing full­time staff to focus on bigger projects. ­ Park Foreman Dean Schmieg will be retiring on September 28th after a 35­year career with the Chanhassen Park Department.  I would like to congratulate Dean and wish him the best of luck in the future! PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, September 25, 2018 Subject Recreation Center Update Section REPORTS Item No: I.2. Prepared By Jodi Sarles, Parks and Recreation, Recreation Center Manager File No:  SUMMARY Facility Information The Rec Center and Bluff Creek Elementary Gym floors were fully sanded, repainted and sealed for the first time since the facility opened.  We now have three permanent pickleball courts lined in our gymnasium. Program Information Dance for Fun The fall session of dance has begun. Twenty­five classes are being offered in a variety of styles. There are 179 dancers participating in the program. Rec Center Sports Small Fry Sports (ages 3­4) – Our Super Small Fry Soccer program this fall. The session is 6 weeks and we have 71 participants. We had 72 children participate in our August t­ball programs. Lil’ Star Sports (ages 4­6) – Soccer is now in session. There are two sessions with 41 youth participating. After­School Sports (ages 7­10) – Flag Football will begin on October 3. Pickleball Throughout the summer and fall, we offered four sessions of Pickleball Lessons. We had 46 participants. Members of the Southwest Metro Pickleball Club instructed the lessons. Barnyard Boogie This annual event was held Friday, September 14 at the Chanhassen Recreation Center. The event was co­sponsored the event with Victoria Parks and Recreation. We had a petting zoo, bounce house, Target’s promotional truck, Go Gymnastics station, dance, snacks and crafts, and 260 people attended. New Rec Center Programs for Fall Go Gymnastics – this is a mobile, preschool and youth gymnastics program.  We offer classes for three different age groups 18 months­3, 3­5, and 5­7. Polite Kids – a class for youth ages 8­12 that teaches manners including table, body language and communication, respecting others, handling special occasions and more. Free Zumba Trial Clinic PARK AND RECREATION COMMISSION STAFF REPORTTuesday, September 25, 2018SubjectRecreation Center UpdateSectionREPORTS Item No: I.2.Prepared By Jodi Sarles, Parks and Recreation,Recreation Center Manager File No: SUMMARYFacility InformationThe Rec Center and Bluff Creek Elementary Gym floors were fully sanded, repainted and sealed for the first timesince the facility opened.  We now have three permanent pickleball courts lined in our gymnasium.Program InformationDance for FunThe fall session of dance has begun. Twenty­five classes are being offered in a variety of styles. There are 179 dancersparticipating in the program.Rec Center SportsSmall Fry Sports (ages 3­4) – Our Super Small Fry Soccer program this fall. The session is 6 weeks and wehave 71 participants. We had 72 children participate in our August t­ball programs.Lil’ Star Sports (ages 4­6) – Soccer is now in session. There are two sessions with 41 youth participating.After­School Sports (ages 7­10) – Flag Football will begin on October 3.PickleballThroughout the summer and fall, we offered four sessions of Pickleball Lessons. We had 46 participants. Members ofthe Southwest Metro Pickleball Club instructed the lessons.Barnyard BoogieThis annual event was held Friday, September 14 at the Chanhassen Recreation Center. The event was co­sponsoredthe event with Victoria Parks and Recreation. We had a petting zoo, bounce house, Target’s promotional truck, GoGymnastics station, dance, snacks and crafts, and 260 people attended.New Rec Center Programs for FallGo Gymnastics – this is a mobile, preschool and youth gymnastics program.  We offer classes for three differentage groups 18 months­3, 3­5, and 5­7.Polite Kids – a class for youth ages 8­12 that teaches manners including table, body language andcommunication, respecting others, handling special occasions and more. Free Zumba Trial Clinic Wednesday, October 3, 6:15­6:45pm 2018 Artisan Fair This year marks the 10th Artisan Fair at the Chanhassen Rec Center.  It will take place on Saturday, November 3 from 10 am­2 pm. Local artists will be selling a variety of handcrafted items. Admission is free. Last year,  artists participated and over 350 visitors attended. 2018 Holiday Boutique Saturday, December 1, 10am­2pm. This boutique will feature both handcrafted and commercial items for sale by local vendors.  PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, September 25, 2018 Subject Senior Center Quarterly Update Section REPORTS Item No: I.3. Prepared By Mary Blazanin, Senior Center Coordinator File No:  SUMMARY We've been busy with a whirlwind of summer trips and activities to take advantage of warm, long summer days. We partnered with both Victoria and Chaska on various local trips, and utilized summer youth Park and Recreation volunteers to help with other in­house programs. Speakers and programs with an educational or historical focus still continue to keep participation high. Our Senior Center Advisory Board and Senior Commissioners have been stellar in helping me learn about this community; and have stepped up to tirelessly volunteer their time and talents, making our events highly successful in every way. We are gearing up for a full slate of Fall and Winter events focusing on life long learning, wellness and safety, local talent and speakers, and, of course, holiday celebrations. Summer and Early Fall Program Highlights Trip to St. Cloud Paramount for a Sinatra in Song Review Trip to Summer Pops Concert at Harriet Island Dinner with the Mayor (a full house ­ 56 people in attendance.) Speaker from the National Historic Register: MN Historic Bridges (32 attended) "Grandparent and Me Bingo in the Park" (youth volunteers ran the show ­ 26 participants) Trip to the Guthrie for "West Side Story." We had a full bus! Trip to a St. Paul Saints Game: a beautiful day, full bus, and they won British historian speaking on "Royal Weddings." (31 attended) Indoor Summer Beach Party, with Beachcomber Bob (we served pizza & root beer floats with the outstanding help of youth volunteers) Hosted "Cruise the World of Senior Housing," with six properties represented, and food "from around the world" served to participants. Three Defensive Driving classes were held, along with one "Smart Driver Tec" class; all classes were well attended Annual "Ladies Tea Luncheon," serving 65 guests to a delicious lunch and laugh­filled 1950's Style Show. Day trip to discover New Prague Looking Forward November is Dementia Awareness Month, and we are sponsoring a variety of events and speakers including: Speaker: The 10 Warning Signs of Alzheimer's (Nov 1) Free Memory Screening (Nov 13) PARK AND RECREATION COMMISSION STAFF REPORTTuesday, September 25, 2018SubjectSenior Center Quarterly UpdateSectionREPORTS Item No: I.3.Prepared By Mary Blazanin, Senior CenterCoordinator File No: SUMMARYWe've been busy with a whirlwind of summer trips and activities to take advantage of warm, long summer days. Wepartnered with both Victoria and Chaska on various local trips, and utilized summer youth Park and Recreationvolunteers to help with other in­house programs.Speakers and programs with an educational or historical focus still continue to keep participation high. Our SeniorCenter Advisory Board and Senior Commissioners have been stellar in helping me learn about this community; andhave stepped up to tirelessly volunteer their time and talents, making our events highly successful in every way.We are gearing up for a full slate of Fall and Winter events focusing on life long learning, wellness and safety, localtalent and speakers, and, of course, holiday celebrations.Summer and Early Fall Program HighlightsTrip to St. Cloud Paramount for a Sinatra in Song ReviewTrip to Summer Pops Concert at Harriet IslandDinner with the Mayor (a full house ­ 56 people in attendance.)Speaker from the National Historic Register: MN Historic Bridges (32 attended)"Grandparent and Me Bingo in the Park" (youth volunteers ran the show ­ 26 participants)Trip to the Guthrie for "West Side Story." We had a full bus!Trip to a St. Paul Saints Game: a beautiful day, full bus, and they wonBritish historian speaking on "Royal Weddings." (31 attended)Indoor Summer Beach Party, with Beachcomber Bob (we served pizza & root beer floats with the outstandinghelp of youth volunteers)Hosted "Cruise the World of Senior Housing," with six properties represented, and food "from around theworld" served to participants.Three Defensive Driving classes were held, along with one "Smart Driver Tec" class; all classes were wellattendedAnnual "Ladies Tea Luncheon," serving 65 guests to a delicious lunch and laugh­filled 1950's Style Show.Day trip to discover New PragueLooking ForwardNovember is Dementia Awareness Month, and we are sponsoring a variety of events and speakers including: Speaker: The 10 Warning Signs of Alzheimer's (Nov 1) Free Memory Screening (Nov 13) Senior Scam Prevention and Awareness (Nov 20) Ongoing monthly Caregiver Support Group Information table on Dementia Resources and Awareness (staffed once a week by an Act on Alzheimer Committee member)  at the Chanhassen Library Upcoming Holiday Events to Note Oktoberfest (October 17 ­ up to 80 participants expected) Pancake Breakfast (November 15 ­ cooked up by City Staff) Annual Holiday Party (December 6 ­ up to 125 participants expected) ATTACHMENTS: 1. Fall Happenings Flyer sweater weather crunchy leaves Chanhassen Senior CenterFALL HAPPENINGS 7700 Market Blvd | PO Box 147 | Chanhassen, MN 55317 | 952.227.1125 Grandparent & Me Pumpkin Painting Friday, October 18 | 10-10:45am Get ready for Halloween with a morning of pumpkin fun. Invite your grandchildren (any school age!) We’ll frost cookies, have cider and paint pumpkins together, but mostly we will spend time together making intergenerational memories. Chan Rec Center $10 per child Registration Deadline: Friday, October 12 Code: 2184.112 Grandparent & Me Pumpkin Painting Oktoberfest Celebration Wednesday, October 17 | 12pm Enjoy our Oktoberfest celebration complete with traditional German music, food, and fun. Oktoberfest is one of the most famous events in Germany and the world’s largest fair, with six million people attending every year. After our delicious German lunch, “Crazy George” who has played at every German Celebration in the Midwest, will entertain us by playing a wide array of German toe-tapping music. You may even feel inclined to step into a polka or waltz with a friend! Chanhassen Rec Center $11 Residents/$12 Non-Residents Registration Deadline: Monday, October 8 Code: 6184.101 Oktoberfest Celebration! Thursday, November 15 | 9am We’ll be serving up a delicious pancake and sausage breakfast, followed by a presentation on the role of the Aleutian Islands during WWII. Melonie Shipman, former Education Coordinator for the Aleutian Wildlife Refuge where these battles were fought, will talk about soldiers who were thrust into this area of the world. You’ll leave with a better understanding of how these battles impacted the current life and land of this area. Chanhassen Senior Center $10 Residents/$11 Non-Residents Registration Deadline: Thursday, November 6 Code: 6184.102 Pancake Breakfast & WWII on Alaska Soil St. Paul Saints Game Tuesday, October 23 8:30am-2:15pm This walking tour is chock-full of fun facts, animal anecdotes, and insider information. Your tour will include a peek behind-the-scenes, as we move to a non-public area of the zoo to witness how the zoo works from the inside-out. We will also enjoy the World of Birds Show: soaring hawks, talking parrots, majestic owls and many more rare and beautiful feathered creatures. Lunch will be on your own at the Call of the Wild Food Court. Bus departs from the Chan Rec Center $39 (Includes trans, admission, and tour) Registration Deadline: Thursday, October 4 Code: 6184.104 We’re Going to the Zoo! St. Paul Saints Game Monday, October 8 | 9am Join us for coffee, donuts, and casual conversation with sheriff’s deputies serving Chanhassen. This month, you will learn about the Carver County SWAT Team and Drug Task Force programs. Chanhassen Senior Center FREE, but please call to register by Monday, October 1 Details with the Deputies St. Paul Saints Game Thursday, November 29 | 11am-1pm Curtis Beckmann, news director at WCCO from the ‘60s to the ‘80s, shares fond remembrances and captivating stories of a time gone by at ‘CCO. Following his presentation, we will enjoy homemade soup and salad lunch with rolls, desserts, and beverages. Chanhassen Senior Center $11 Residents/$12 Non-Residents Registration Deadline: Monday, November 26 Code: 6184.114 The Good Ole Days of WCCO Radio Driver Safety Refine existing skills and develop safe, defensive driving techniques. 8-hr and 4-hr refresher classes are offered. Please bring your driver’s license and AARP card to class. Pre-registration is required and is due five days prior to start date. Payment due at time of registration. Weds, Oct 17 5:30-9:30pm Code: 6184.107 Thurs, Nov 15 12:30-4:30pm Code: 6184.108 Chan Senior Center$20 AARP Members $24Non-AARP Members Mon, Jan 14 & Tues, Jan 15 5:30-9:30pm Code: 6184.113 Health Insurance Assistance One-on-one help with your Medicare Part D & Supplemental Insurance questions. Medicare open enrollment dates are Oct. 15 to Dec. 7, 2018. If you want to review, change, or enroll in a plan, schedule a one- hour session with a trained counselor. You will be able to review Part D Plans and forms and expore your plan options. Tues, Oct 9.......................................9am-12noon Tues, Oct 30...........................................1pm-3pm Weds, Nov 7.....................................9am-12noon Tues, Nov 13.....................................9am-12noon Tues, Nov 20....................................12noon-3pm Chanhassen Senior Center - Maple Room Please call the Senior Center to schedule appointment Lunch and Learn: Know the 10 Signs of Alzheimer’s Thursday, November 1 | 11:45am-1pm Bring your lunch (beverages and dessert will be provided) and enjoy this informative presentation. If you or someone you know is experiencing memory loss or behavioral changes, it’s time to learn the facts. Early detection gives you a chance to begin drug therapy, enroll in clinical studies and plan for the future. Information will also be provided on causes, risk factors, stages of the disease and much more. Chanhassen Senior Center Free, but please call to register by Thurs- day, October 25 FREE Annual Memory Screening Event Tuesday, November 13 | 12:30-3pm Emerald Crest by Augustana Care is offering free, confidential memory screenings as well as follow-up resources and educational materials to those concerned about memory loss. National Memory Screening Event is an initiative of the Alzheimer’s Foundation of America to provide optimal care and services to individuals confronting dementia, and their caregivers. Emerald Crest by Augustana Care is a proud sponsor of this event. Chanhassen Senior Center Free, but please call to register by Thursday, October 25 British History Series Wales Tuesday, October 16 | 9:30-11am Let’s face it, the English fascinate us! Maybe it’s our love of their accent, or their often turbulent and ever fascinating leadership, Monarchy, landscapes and lifestyles. Terry Kubista will be returning to share his British knowledge, with a combination of oral presentation, videos, and question and answer time. Join us for this last presentation of the year, where we’ll learn the story of Wales’ heroes, triumphs, grand dreams and great endeavors. Chanhassen Senior Center $3 Registration Deadline: Tuesday, October 9 Beginner’s Bridge Classes Are you feeling a little intimidated by tricks, declarers, auctions, contracts, trumps and dummies? Let us help! Bridge has been called “the greatest card game of all.” And, being both challenging and fun, it is one of the best games to learn to keep your brain “fit.” Whether you are new to the game, or coming back to it after a break, these classes are for you! Choose from two 4-week sessions to take on the challenge, learn the rules, and practice alongside other “rookies.” Chanhassen Senior Center $5 per Session Smart DriveTEK Wednesday. October 24 | 9-10:30am This new program developed AARP and The Hartford is now being offered at the Chanhassen Senior Center. Technology is changing the driving experience. By attending one of these free 90-minute sessions you will hear information on the benefit of vehicle safety technology and about smartest safety features in cars with details on backup camera, lane-departure warnings and more. Chanhassen Senior Center | FREE Please call to register by Wednesday, October 17 4-Hour Driver Safety Refresher8-Hour Driver Safety Session 1 Wednesdays Nov 14, 21, 28 and Dec 5 9:30-11am Session 2 Thursdays Jan 10, 17, 24, 31 1:30-3pm Driver Safety Classes Beginner’s Bridge Classes Smart DriverTEK PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, September 25, 2018 Subject 2018 Halloween Party Preview Section REPORTS Item No: I.4. Prepared By Katie Mathews, Parks and Recreation, Recreation Supervisor File No:  SUMMARY The 34th Annual Halloween Party will be held Saturday, October 27 at the Chanhassen Rec Center. This is the final of four community events held throughout the year and is open to children ages 12 & under. Participants are invited to join in a variety of activities, including trick­or­treating, hayrides (weather permitting), carnival games, bounce house, refreshments, and a spooky room. A family entertainment show will continue to be a part of the event this year. Kevin Hall and the Halls of Magic will be preforming from 6:30 – 7pm. An event flyer has been designed that will be inserted in the October 12 edition of the Chanhassen Villager. The flyer will also be distributed to local elementary schools and youth organizations. Information, registration forms, and volunteer sign up will be available on the city’s website and Facebook page. Pre­registration for this event is required by October 26, or registration will be taken at the door. The fee is $5.00 for children, free for adults, and covers all event activities. ATTACHMENTS: 1. Halloween Party Flyer Name: Name: Name: Name: Address: City: State: Zip: Contact Phone: Email: I, the undersigned parent, guardian or participant, do hereby agree to allow the individual(s) named herein to participate in the above mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Tennessee Statement: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child ‘s name, sex, birth date, address, phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information, failure to do so will prevent you/your child from participating in the program. Parent Signature: Date: Payment: Cash Check Notes: Halloween Par ty Saturday, October 27 5:30-7:30pm Chanhassen Recreation Center 2310 Coulter Boulevard, Chanhassen Ages 2-13 $5 Per Child/Adults FREE Pre-Registration Deadline: Friday, October 26 Stop by City Hall, the Chanhassen Recreation Center, or mail in your registration form to sign up early for the party. For more information about this event, please contact Katie Mathews at 952.227.1122. Registration Form ChanhassenRecreation Center 2310 COULTER BOULEVARD Stop by City Hall, the Chan Rec Center, or mail in THIS registration form to sign up. Pre-Registration Deadline: FRIDAY, OCTOBER 26 $5 Per Child/Adults FREE Registration will also be taken day-of at the door. Put on your costume and join us for the City of Chanhassen’s 34th Annual Halloween Party. There will be Trick-or-Treating, a magic show featuring Kevin Hall, games, hayrides, and more to enjoy with your family and friends. It’s time for the boys & girlsto come out to play... CITY OF CHANHASSEN’S 34th ANNUALHALLOWEENPARTY!Oct . 275:30-7:30PM SAT. Ages 2-13Adults Free! PerChild$5 FEATURING Kevin Hall & the Hall of Magic PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, September 25, 2018 Subject Administrative Packet Section ADMINISTRATIVE PACKET Item No: L.1. Prepared By Annie Lundell, Administrative Support Specialist File No:  ATTACHMENTS: 1. Watercraft Rental Storage Request 2. 2018 Picnic Evaluations 3. Email Subj­ Company Picnic Success 4. News Article: Sweet pickle ball: New Eden Prairie courts open to rave reviews 5. Magnifying Abilities Activity Newsletter