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Agenda and PacketAGENDA PARK AND RECREATION COMMISSION TUESDAY, OCTOBER 23, 2018 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may add or delete items at this time. D.PUBLIC ANNOUNCEMENTS E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time.  If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES 1.Approval of Minutes dated September 25, 2018 G.NEW BUSINESS 1.2018 Picnic Season Evaluation 2.Chanhassen Recreation Center Outdoor Court Improvements H.OLD BUSINESS I.REPORTS J.COMMISSION MEMBER COMMITTEE REPORTS K.COMMISSION MEMBER PRESENTATIONS L.ADMINISTRATIVE PACKET 1.Administrative Packet M.ADJOURNMENT PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, October 23, 2018 Subject Approval of Minutes dated September 25, 2018 Section APPROVAL OF MINUTES Item No: F.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION The Park and Recreation Commission approves minutes dated September 25, 2018.  Approval requires a simple majority vote of members present ATTACHMENTS: Park and Recreation Commission Verbatim Minutes dated September 25, 2018 Park and Recreation Commission Summary Minutes dated September 25, 2018 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SEPTEMBER 25, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Rick Echternacht, Jim Boettcher, Meredith Petouvis, Karl Tsuchiya, Joe Scanlon, and Grant Schaeferle MEMBERS ABSENT: Cole Kelly STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Katie Matthews, Recreation Supervisor; Adam Beer, Park Superintendent; Jodi Sarles, Recreation Center Manager; and Mary Blazanin, Senior Center Coordinator APPROVAL OF AGENDA: Chairman Scharfenberg approved the agenda as presented. PUBLIC ANNOUNCEMENTS: Hoffman: Just like to let everybody know that Adam and I are happy to represent the City of Chanhassen tomorrow night in Rochester as we receive the Award of Excellence in Community Engagement for the last year’s Park System Master Plan so really quite a surprise. I think either the Mayor, somewhere between the Mayor and the City Manager they sent the application process. They said hey, we might as well apply. We did and that was this past April and we were selected. If you remember it was because we had community engagement or response levels 3 to 5 times higher in most, or all categories than most plan, system plans so that was really quite a special acknowledgement. 10 percent of our community participated in some form of response for our system plan and that just shows how much interest there is in parks and recreation in Chanhassen so we’ll be there on stage. We’ll home a picture for you and probably some kind of a plaque. Scharfenberg: Alright, thank you Todd. Ruegemer: Commissioner Scharfenberg real quick. Just want to let everybody know that Chanhassen High School Homecoming parade is a week from this coming Friday, October 5th. 4:00 downtown so we’ve been working with the Chanhassen High School and the District to make sure that we have traffic control and cones and barricades so everybody has a quality experience so just wanted to let everybody know about that so if you guys are free make sure you make it downtown for the annual event. Tsuchiya: What time? Park and Recreation Commission – September 25, 2018 2 Ruegemer: 4:00. Tsuchiya: Okay. Ruegemer: Thank you. Scharfenberg: Do we need a permission slip to go? I think I forged one one time for that. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Echternacht moved, Boettcher seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated August 28, 2018 as presented. 2018-19 ICE SKATING RINK LOCATION RECOMMENDATIONS. Matthews: Thank you Chair Scharfenberg and commissioners. On an annual basis the staff closely monitors the outdoor skating rinks and then it identifies how to best serve the skating needs of the Chanhassen residents. For the 2018-2019 season staff recommends to flood 10 ice rinks at 5 locations and maintain 5 warming houses and this is the same number of ice rinks and warming houses as the 2017-2018 season. So just in case you’re unaware of the locations of the skating rinks they’re at City Center Park there’s one hockey rink and one open rink and then we have a warming house brought in for those, for the people using the skating rinks. North Lotus we’ve got one hockey rink and one open rink along with a, we bring in a warming house to use. And then City Center Park is right out we’ve got one of those. And then at the Rec Center we’ve got two hockey rinks, one open rink and a permanent warming house there. Bandimere Park which is our newest skating rink, we’ve got one hockey rink and one open rink and we bring in the trailer for the warming house similar to the one at City Center and the one at North Lotus. And then Roundhouse is more of our, it’s a special location. It only has one open skating rink with the round house that we actually open for a warming house and the round house is open on special long weekends and special days like over winter break. Does anybody have any questions about those? Scharfenberg: Any questions for Katie relative to the skating rink recommendations? I would, Katie and/or Todd and Jerry, have we had any requests in the last year or two years relative to different locations? Hoffman: Not that I’m aware of. Scharfenberg: Yeah. I know the one time several well several years ago that somebody had come in for the Lake Susan Hills area I think because they had a light in the park at one time but okay. If we don’t have any further discussion can I get a motion relative to the skating rink locations. Park and Recreation Commission – September 25, 2018 3 Boettcher: I’ll make a motion just need a simple majority apparently for the ice skating rink locations as stated by Katie and the warming houses be maintained for 2018-2019. Scharfenberg: We have a motion. We do have a second? Echternacht: I’ll second it. Boettcher moved, Echternacht seconded that the Park and Recreation Commission recommends that the following ice skating rink locations and warming houses be maintained for the 2018-19 season: Chanhassen Rec Center 1-Pleasure Rink 2-Hockey Rinks North Lotus Lake Park 1-Pleasure Rink 1-Hockey Rink City Center Park 1-Pleasure Rink 1-Hockey Rink Bandimere Park 1-Pleasure Rink 1 –Hockey Rink Roundhouse Park 1-Pleasure Rink All voted in favor and the motion carried unanimously with a vote of 7 to 0. Scharfenberg: Thank you Katie. Matthews: Thank you. 2018 LAKE ANN PARK CONCESSION/BOAT RENTAL EVALUATION. Ruegemer: Thanks Chair Scharfenberg. Just wanted to go through the annual evaluation here for Lake Ann. Lake Ann again was very popular again destination for beach use and also for the watercraft rentals. Kind of a breakdown of our watercraft revenues. $20,653.49. Food revenues were $9,789.49 so a total of about $30,433 in total revenue for both the food and the watercraft. Park and Recreation Commission – September 25, 2018 4 Per our agreement with Twin Cities Paddleboard with a 30 percent that we owe them for their supplying the equipment, us supplying the labor, that totaled out to be about $3,100 for the total times that we rented out the paddleboats and the revenue this year for that. Sales tax deducted from that so we had an overall revenue of just over $25,127 for that so again that’s been a great revenue source for us. Having the watercraft have really increased in revenues down there with the agreement with Twin Cities Paddleboard. Jeff Gibbon is the owner of Twin Cities Paddleboards. He’s still thrilled with the agreement that we have down there to, for him to supply the equipment and the paddleboards down there so he’s in again for 2019 so he’s very happy with the arrangement and it’s been a wonderful arrangement for us as well. For that so we’re all in for next year with the same terms of the agreement so that’s something to look forward to. Certainly Lake Ann is a great destination that we certainly try to exceed customer expectations down there as well so we really try to look at the little things that make a big difference in helping people out with information or service generated type of requests for that so you know again we continue to be very busy on the weekends. We seem to be a popular destination for company picnics, family reunions, graduation parties. A lot of times the companies will make arrangements for, to rent some boats. Kind of guaranteed revenue for us so that takes time to get all the, to process the rental agreements and make sure that we keep everybody kind of going in the right direction while maintaining the regular crowd that we have down at the concession building as well so what we have been doing about the last 3-4 years of kind of having kind of a crossover in shifts between the first and second shift so we’ve been usually trying to go at least between 2 to 3-4 hours kind of overlap so we have dual people there during kind of the peak of the day during kind of that mid-afternoon timeframe so we really try to take care of our customers. It does get busy down there and so we ask our concession workers to do a lot down there and juggle many things. Think on their feet with that so it’s a lot of you know kind of juggling chainsaws at times here so but they do a great job down there so we’re trying to, we’ll continue with that, kind of that overlap on the weekends for that to make sure we’re taking a look at our customer base for that. So we continue to have the large group calendars for everybody so the concession people know kind of who’s coming in and other people do ask. Hey we’re from the ABC Company. Where’s our company picnic? You guys are upstairs. You’re in the Klingelhutz Pavilion type of thing so just more information out there to share. Certainly always look for additional healthy options, whether it’s you know granola bars or pre-packaged fruit type of thing as far as other, and drink choices as well other than soda. We’ve been trying to kind of introduce some other things as well with that. We’re going to look into incorporate soft pretzels. We did have the Von Hansen kind of pretzels in a plastic container this year. Those were supposed to be the hot seller. We did okay on those but I think people really had hoped that we had soft pretzels instead of the flavored type of pretzels and that so we’re going to try to look for a vendor that next year. If we can kind of pull that off I think that would be a good option for us out there as well. I looked to purchase a two person kayak as well. Seemed like a lot of people would like to have, be on the same kayak versus maybe going out on two separate ones so to kind of enjoy their experience out there so we’re going to take a look at that. If we can purchase another one. Seemed like our trolling motors are busy out there so they get a little tired and a lot of the switches are plastic and they kind of break so there is some maintenance that we need to do on those so I’ll, going to plan on purchasing another Park and Recreation Commission – September 25, 2018 5 trolling motor or two to make sure that we’re up to date with all that. One new thing we did this year was we completed probably the tail end of last year went into this year but we have all new LED lighting down there in the bathrooms. The bathroom hallways. Inside the concession building and that’s made a world of difference. It’s really a wonderful new thing. It’s so much brighter down there now and there are a lot of, they’re really energy efficient as well so we’re very happy we did that. And then also what we’re going to take a look at for next year is to have some type of a reward program for repeat customers so if they, we’re going to maybe introduce some type of punch card so if you rent you know 10 times you get the 11th free type of thing so really try to reward people for coming out. Being repeat customers and hopefully we can pre- sale those and increase revenues that way as well so we’re going to take a look at that. See what we can come up with so we’re excited about that. And if we just go into the expenses and the revenue so we kind of have the side by side comparisons, does everybody have that in their packet? We can kind of look at the paddleboard numbers from 2018 and paddleboards, paddleboats, canoes. So you kind of see kind of where we ended up. We are down just a little bit of a tick this year. We’ve had probably 4 or 5 rain days this year that we were closed so I’m confident had we been those that we would have exceeded our numbers from last year so as you can see our revenue was very close with that so we’ve been pretty consistent in that number for the last 3 or 4 years. We kind of look at our wage costs on that. The number of hours that we had down there and wage costs with that and then our vendor costs with our Watson is our ice cream vendor. Popcorn. Candy, that type of thing so you can see what we spend annually on there. Great Lakes Coca Cola is where we get our beverages from and then Cub Foods is some hotdogs when needed. Hotdog buns. Chips. Condiments. That type of thing. So you can see our total expenses did go down from 2017 so kind of net profit. At the end of the day we’re just almost $9,300 in profit after all the expenses are paid. With that so just the next attachment is just the vendor expenses kind of broken down. We kind of just discussed and then also one of the, the last attachment is the watercraft totals on a daily basis throughout the course of the summer. Does anybody have any questions? Boettcher: So is the rental day 3-4 hours? Ruegemer: I’m sorry. Boettcher: Does the rental day considered 4 hours or 8? Ruegemer: The rental day? Boettcher: So if I want to rent a boat for a day… Ruegemer: Oh yeah, 4 hours. Boettcher: It is 4. Ruegemer: Yep. Park and Recreation Commission – September 25, 2018 6 Boettcher: So you rent it twice. You get 2 days… Scharfenberg: Any other questions for Jerry? Tsuchiya: I was wondering on the supply side between ’17 and ’18. It’s you know $1,500 less this year than it was last year. Is that just because they sold less? Ruegemer: I would say we tried to stay on top of things a little bit more by different types of supplies and just kind of keep an eye on things and really kind of start cutting back towards the end of the summer. Tsuchiya: So like inventory management and? Ruegemer: (Yes). Tsuchiya: Okay. I mean obviously I’m happy. I’m just you know $1,500 in the scheme of things is quite a significant savings so I’m just wondering what was the explanation but yeah, it’s inventory management and such that’s great. Scharfenberg: Jerry I really like the idea of the punch card. Just seems like 10 might be a little excessive for somebody, I mean because that would almost be almost the whole summer you’d have to rent something every week to get it so maybe a little bit less would encourage people to maybe do that. Ruegemer: Okay. Scharfenberg: And then the other thing I know from having somebody who worked there this summer was that there were some complaints, not complaints but people expressed some frustration when they wanted to rent something and everything was maybe rented out and then they would come back and not be able to get something because the paddleboat went out again and they thought maybe they would be able so I don’t know if there’s some way somebody can, they can have a sign up sheet and say yeah you’re next in line and be able to come back and be assured that they’re going to be able to get something. Ruegemer: Okay. Sounds good, thank you. Hoffman: Yeah with a cell phone or a text. Scharfenberg: Yeah, right. Maybe they can text them and say hey it’s back and you can rent that thing, that would be helpful yeah. Alright, thank you Jerry. Ruegemer: Thank you. Park and Recreation Commission – September 25, 2018 7 PARK MAINTENANCE QUARTERLY UPDATE. Scharfenberg: We’re starting with park maintenance quarterly update. Adam. Beer: Thank you Chair Scharfenberg and commissioners. Here tonight just to discuss kind of what our maintenance staff has been working on through the tail end of the summer and what we’re going to be moving into in the fall here so just to touch on a few construction projects. The last year of the shelters is now complete so moving into the fall we’re going to be doing some more over seeding and fertilizing to ensure that we get some good turf coverage for the spring. Manchester Park is fairly close to completion. The playground structure is up and in place. The park shelter was just finished today so my guys have been out adding the pea gravel for proper drainage and they got all of the wood fiber in place so at this point we’re going to be looking to start restoration and removing any extra swale plows that are there and plant some seed so progressing is being made. Fox Woods trail is one of the stops we looked at through the joint commission tour. We’ve hit obviously with the weather of a few stalls and bumps in the road but the site is ready for rock and trail paving so Todd and I drove out there today. The grading stakes were all in place and the new curb cuts are in so we’re making steps in the right direction. Just a few kind of odds and end things for the trail maintenance. Each fall we go out and address all of our aeration needs on the specifically the soccer fields which tend to get more wear and tear at Bandimere and Lake Ann. So staff’s been out doing that over the last couple weeks and we’ll continue to kind of peck away at more fields as the weather allows so Lake Ann is going to be the field that is taken out of circulation this fall which gives us a little extra time to add a few additional cultural practices that we typically won’t get to just in a normal year so we’ll do more extensive aerification. Try to add a little more fertilizer and just give it a break so. The last few weeks we’ve been really working hard to try to get in front of some trail trimming. We’re getting close to plow season so with, you know around 100 miles it takes some time to visit each area so the guys have been working a couple days a week to try to get ahead of the curve and get eyes out in the field to see what has to be addressed so that’s a little bit about some construction projects and just some general maintenance things. We’ve had over the last month, 2 months some big personnel changes. One of our long term, 30 year employees retired and we just replaced with another staff member. Jason Koehnen so he’s been on now for a few weeks. Pretty exciting to get somebody new in and start moving forward and Dean Schmeig our Park Foreman after 35 years will be retiring this Friday so a lot of big changes in park maintenance. We were able to promote one of our current staff up to the foreman role so I think next month I’ll bring him in and introduce Gary Berg to you guys and let him kind of give a little background so a lot of stuff changing. If you guys are around Friday and want to swing in you’re more than welcomed. We’re doing a potluck lunch and that’s that. Scharfenberg: Okay. Any questions at all for Adam? Adam again wonderful work that the staff does to keep our parks up to the quality, you know the mowing that takes place on a daily basis and the clean up that goes on. It’s a big task. You guys do a great job to you know set forth our parks and kind of make them shine so thank you again and express our appreciation to Dean. I Park and Recreation Commission – September 25, 2018 8 don’t know that we’ll be there. Be able to be there on Friday but express our, as a commission our gratitude to Dean for his 35 years of service to the City of Chanhassen. Beer: Absolutely. I certainly will. Scharfenberg: Okay, thank you. Beer: Yep. RECREATION CENTER UPDATE. Scharfenberg: Next up is Jodi. Sarles: Thank you Chair Scharfenberg and commissioners. Good evening. You can certainly tell it’s back to school time and people are coming back out to the Rec Center. We’ve had a number of things going on there since summer. We shut down at, our gym this year and we fully shut it down as they had the floors sanded, repainted which hasn’t happened since they opened the building and so now we have permanent pickleball court lines in there. We have some things so it will a lot, it’s a lot nicer. The floors if you look in there they’re light pine so they sanded it all the way down so it’s pretty bright in there now so that’s great. As far as other facilities, the facility rentals are going strong now. People are back inside and meetings are starting back up and getting out of the, getting back into their full year after the summer routine. A few program things, highlights here. The Dance for Fun program we’ve started our fall season. We’ve got over 25 classes and we’re offering in a variety of styles and 179 dancers in the program. There’s fewer competition dancers this year but there’s more recreational dancers so it’s kind of a toss up there between that. Rec Center Sports, we’re just finishing out our session of soccer which I think 50 percent of the time has been held inside the gym because it’s rained every Tuesday or Wednesday I think on and off so the kids are getting their medals tonight. Jerry told me or somebody, Jerry you told me everyone, Chick-fil-A with their medals on with their parents so that was great to hear. So we had finished out a strong summer with 72 in the August t-ball program and then started up with 71 in the fall Small Fry Soccer. And then our Lil Star Sports is that’s the 4 to 6 year olds and they are, they’re going on and this is their last night as well. And that one was a little light this year so we were only 41 youth in those two programs. And then up next for our After School Kids are flag football and that will start next week so we’re kind of rolling into the next season. As far as pickleball we’re always pretty busy with pickleball out there. Throughout summer and fall we’ve offered the 4 beginner lessons. 46 participants which is pretty much we filled everyone that we offered. We just did 12 more on Monday so it’s, we just make sure that we have the space and if it rains they can be inside in the gym and all of that so we max out our lessons at 12:00 and then we have 3 volunteers that come out and lead those so it’s a great program that we do with the Southwest Metro and that’s very kind of them to come and so those lessons for us. We held our annual Barnyard Boogie. This time we really, we blew it out. We got, it was on September 14th. We co-sponsored with Victoria Park and Rec. On top of the typical petting zoo, bounce house, Target contacted me and they wanted to do a big Park and Recreation Commission – September 25, 2018 9 promotional to announce their store remodel and invite everybody back so every kid received a little Target dog. Stuff animal. The parents got a coupon, cookies and I can’t remember what else but all sorts of fun stuff. And then we have a new program Go Gymnastics and she set it up. A station for gymnastics in our gym and so the kids were doing all sorts of flips and tumbling and everything so it was fun. Weather was great so we had over 260 people and that’s probably the most we’ve had in the past 5 years I think now so that was great. So that I just said about the Go Gymnastics. They offer 3 different age groups. They’re mobile gymnastics so they come in. They bring in all their equipment and they do it in the mornings and then they leave with all their equipment and I don’t have to store anything so it’s a perfect set up for us. Another new program we’re starting, we’ve had really successful Sale on our Own classes and then our babysitting training is that same person is offering Polite Kids so I’m not sure the kids will be as excited about those programs as the other ones but it’s teaching manners and how to be nice to people and body language and communication so a few kids have signed up so far but we’ll see. It’s next month. And then we try to throw out some free trial clinics and things so we just held one for Fit for Life. We’re onto a free trial clinic for next week for Zumba so people can just try it for a half hour. Kind of learn the moves and not be so scared when they come to their first class so that one’s next week. And then we’re coming up to our annual Artisan Fair. It’s going to be our 10th anniversary of that event so that’s Saturday, November 3rd. So we’re still taking all sorts of vendors and information and then the next one is the Holiday Boutique and that one we allow commercial vendors to come into as well so with that if you guys have any questions please feel free to ask. Boettcher: So what type of gymnastics participation do you see for the 18 month olds? Are they out there going jumping jacks and. Sarles: They’re tumbling. It’s basically tumbling. Boettcher: I’m just not seeing them doing the crab walk and the… Sarles: No. No, no, no, no, no, no. We’ll wait until they turn for 5 until that one right. Scharfenberg: Any other questions for Jodi? Thank you Jodi. Sarles: Thank you. SENIOR CENTER QUARTERLY UPDATE. Scharfenberg: Next up is Mary. I’d like to welcome Mary to her first Park and Recreation Commission meeting and maybe you can give us a little bit of introduction and a little background. Blazanin: Sure yeah. Thank you Chair Scharfenberg and commissioners and yeah, thanks for welcoming me. So I’ve been in the job for what, 3 months and things are going really well. I Park and Recreation Commission – September 25, 2018 10 have to say Chanhassen has been an extremely welcoming community and I appreciate that. Staff here are great and they’re not paying me to say that. Well no maybe they are. Anyway staff has been great. Sue left me in fabulous hands and it really had set up a wonderful series of programming that I just had to jump into and run so that was great. My background a little bit. Been working with seniors pretty much my entire career. Worked for the Long Term Care Omnibus program at the State of Minnesota for a number of years before taking a break to stay home and raise my kids and do some part time work. Got back into working in senior housing for the past 7 years running programs for a facility in Bloomington and now I’m here. So I’ve kind of a wide variety of background working with seniors and more than anything I just enjoy being with them so. Scharfenberg: Well welcome. Blazanin: Thank you. Thank you. So as I said Sue left me in good hands. We’ve been super busy with a whirlwind of summer trips and activities that take advantage of the long, warm summer days. We have very active seniors in Chanhassen and that’s fun to see. Speakers and programs that have an educational component to them are very popular and also anything that involves food. So we had dinner, I listed everything here and I know you have a copy of that. Dinner with the Mayor was a full house. We had 56 people in attendance. Staff helped serve. The Mayor spoke. A lot of positive feedback on that. We have done some Grandparent and Me events. We did Bingo in the Park. We had youth volunteers. Katie had some volunteers for me who actually ran the whole thing which was really fun and we had pretty high participation. There were 26 people there. A combination of grandparents and even a great grandparent so that was kind of fun. We went for the first time this year to a St. Paul Saints game and wonderful stadium. We just wanted to get a feel for how it worked. Everyone had fun. They all want to go back and they won so that’s good. Recently we hosted what we called a Cruise the World of Senior Housing. We invited 6 or 7 senior living facilities to come in and do a short presentation about their facility. A power point and then they fed us which was great and people could stay around and ask questions. Got a lot of good feedback about that as well. Our annual Ladies Tea Luncheon served 65 guests just last week. We had a style show. A lot of laughs. That was a lot of fun for the ladies. Looking forward in November. November is Dementia and Aging Awareness Month so we’re sponsoring a number of different events and speakers. Many of those are listed there. A lot going on in November but I know that people don’t just focus or think about dementia one month out of the year. That for many people it’s a daily struggle or a daily issue so I’m going to continue these types of programs once a month we’ll have, at least once a month we’ll have a program that will focus on helping caregivers understand dementia a little bit better and find the resources that they need to keep their loved ones safe and cared for. Upcoming events that I want you to know you’re welcomed to join us on. We have an Octoberfest coming up on October 17th. Right now I have over 60 people signed up for that. I’m sure we’re going to hit our 80 mark. You’re welcomed to come to that. It’s going to be over at the Rec Center starting at noon on the 17th. A pancake breakfast November 15th. It’s going to be cooked up by city staff so they tell me starting at 9:00 a.m. and then our annual Holiday Party which is a really large event hosting up to 125, maybe more and that will also be at the Rec Park and Recreation Commission – September 25, 2018 11 Center in December on December 6th. I’m working now on filling the calendar into next year. I have several events already scheduled for January, February, March and beyond. One of the new things that I’m developing is what I’m calling a Speaker or Song Soup and Salad event where we’ll have a speaker or a singer or entertainer of some sort and then offer a luncheon of soup and salad for our residents. My goal is, I’m sorry. I say residents. For our people in Chanhassen, my goal really is to find ways to help people stay connected and know that they have a community here at the senior center so, do you have any questions for me? Scharfenberg: Any questions for Mary? Boettcher: Well I’m looking around, I don’t see them. Did nobody tell her the new person brings cookies? Hoffman: You’re just one room away. Blazanin: Yeah I might have a granola bar in my office. Scharfenberg: Alright thank you Mary. Blazanin: You’re welcome. 2018 HALLOWE4EN PARTY PREVIEW. Scharfenberg: Next up is Katie for a preview of the Halloween Party. Matthews: Thank you Chair Scharfenberg and Commissioners. The 34th Annual Halloween Party will be held on Saturday, October 27th at the Chanhassen Rec Center. This is the final of our four community events that we have throughout the year and it’s open to children ages 12 and under and their grandparents or parents or whoever wants to bring them. The participants are invited to do a variety of activities. We’ve got hayrides. Trick or treating. A spooky room. Carnival games. Bouncy house. Refreshments and all sorts of family fun. There will be a magic show from Kevin Hall and the Hall of Magic performing from 6:30 to 7:00 p.m. We’ve got an event flyer that is already on the City’s website and that will be sent out to all the local schools and through the Villager and then we just ask if people are going to want to pre-register and the advantage to pre-registering is you can come in and you don’t have to register the day of so you can go, grab your goody bag and head on into the fun right away without having to wait in line to register but so you can pre-register by October 26th but we also do take registration at the door. And we’re also looking for any volunteers if anybody wants to come help out with trick or treating or if you know anybody who would be interested in doing any of the carnival games or helping out in the spooky room, we do have a sign up that is on our City’s website that has also been sent out to the surrounding schools. Key Clubs and volunteer organizations so. Park and Recreation Commission – September 25, 2018 12 Scharfenberg: Will you send out an email like a week before just as a reminder to anybody needs, because I know you’ve done that in the past. Matthews: I’ve sent yes. A week before. A month before. A few days before. Sent out a few in my time. Scharfenberg: Yeah, any questions for Katie about the Halloween Party? Echternacht: Katie we use the Key Club for this activity like we do with the fishing? Matthews: Yep, yep so we use a Sign Up Genius has been, I think I’ve been using that now for maybe 2 or 3 years for a lot of our events and it helps. It’s a link that I send out to all, I mean it goes to the Chanhassen Key Club. The Chaska Key Club. Send it out to Southwest Christian High School. Then I send it out to like our teen volunteers but through that you don’t have to create an account or anything but if you put your email in it then it also send them a reminder out where they signed up and a time so. That’s been really nice because we already have I think maybe 10 people signed up but sometimes when you sign up a month early it’s nice to get a little reminder so you don’t forget. Scharfenberg: Alright thanks Katie. Matthews: Thank you. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Scharfenberg: Next up is the administrative packet and Todd I’m going to turn it over to you to address the watercraft rental boat storage issue. Hoffman: Thank you Chair Scharfenberg and members of the commission. There’s a variety of information in the Admin Packet but the first item is watercraft rental storage request. A resident that lives near Carver Beach currently stores 2 kayaks across the street and is requesting that a rack be put at the Carver Beach, at the main beach. There is a storage rack at the north side of the beach but it’s often full and so we had a conversation back and forth and one of the things that staff is thinking is that these residents adjacent to these parks are pretty sensitive about how we operate those shoreland properties in our city and one thing we just want to be careful of is that we don’t become the storage area for people’s personal watercrafts. There are dozens of people that take paddleboards, kayaks, canoes, other small watercraft from their home. Down the street. Into the park and you really, as an organization we can’t fulfill all the requests that we would have for watercraft storage. Years ago there was a request for an all out marina at Carver Park and Recreation Commission – September 25, 2018 13 Beach Park and so there’s been a variety of requests over the years. They’re not very, it’s not very often. We have racks currently at Lake Ann and then at, over at Carver Beach there on the north side. Scharfenberg: Is that one still at Lake Susan? Hoffman: It was pulled out. Just not highly used because of the quality of the beach there. Scharfenberg: Yeah. Hoffman: So I just promised him that I would bring that to the attention of the commissioners and if you felt differently, you wanted to explore. You know there’s all sorts of watercraft properties. Roundhouse Park. Greenwood Shores Park. There’s others listed that we have. You know even at Lake Riley we have property on Lake Riley as well so if the commission had an interest in getting into the watercraft storage business and put in more racks we certainly could do that. I just wanted to fulfill that promise that I would bring it to your attention. Scharfenberg: I would just open that item up for any discussion. Anybody have any thoughts or opinions? Echternacht: The one Todd that you said on the north end, is that just first come first serve or as far as… Hoffman: Yeah first come first serve and we’re talking about having a lottery instead and so we’ve now restricted it to residents go first and they’ve always filled now with residents and now we can do a lottery so there’s an equal chance instead of first come first serve so we would put a lottery out for those locations. Tsuchiya: Is there a charge? Hoffman: (Yes). It’s an annual charge. Boettcher: Is it $60? Ruegemer: It’s $60 for Chan residents and $70 for non-residents so, and we haven’t gotten to the non-residents the last 2 or 3 years now so. Like Todd said they’re always filled with residents. Tsuchiya: And they would supply their own chain and lock or whatever. Ruegemer: Correct. Tsuchiya: For securing the craft themselves. Park and Recreation Commission – September 25, 2018 14 Scharfenberg: Have we ever thought about adding them just at, like at Lake Ann more of them? Because I know the ones at Lake Ann fill up right? Hoffman: Yep there’s 3 of them there and that’s the challenge. We’re starting to use a lot of real estate so there’s 3 there. We could probably add one more but it just starts to take away from the appeal of the general look of the area. And so there is, there would be room for one more there. And the term canoe rack is really not correct anymore. They’re mostly kayaks. Kayak racks yeah. Tsuchiya: Paddleboards. Scharfenberg: Any other discussion or thoughts on that issue? Todd I thought your response was an appropriate response to Mr. Reed was it? And you know I agree with you that I don’t think we want to get into the business of people being, storing their boats and incurring that so I’m fine keeping the policy as it is. Where we are status quo. Anything else from the packet that you want to point out? I thought well I would just comment again, Jerry really good on the picnic evaluations. You know 5’s across the board. I saw some feedback regarding Lake Susan the bathrooms again. That’s nothing new. We hear that a lot about the bathrooms at Lake Susan but again I think the evaluations you know show that we have great shelters and they’re in need and people like to come back and enjoy using our parks and that’s clearly evident in the evaluations that we see. Alright, if we don’t have anything else I would entertain a motion to adjourn. Echternacht moved, Boettcher seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission was adjourned at 8:10 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES SEPTEMBER 25, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Rick Echternacht, Jim Boettcher, Meredith Petouvis, Karl Tsuchiya, Joe Scanlon, and Grant Schaeferle MEMBERS ABSENT: Cole Kelly STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Katie Matthews, Recreation Supervisor; Adam Beer, Park Superintendent; Jodi Sarles, Recreation Center Manager; and Mary Blazanin, Senior Center Coordinator APPROVAL OF AGENDA: Chairman Scharfenberg approved the agenda as presented. PUBLIC ANNOUNCEMENTS: Todd Hoffman announced that he and Adam Beer will represent the City of Chanhassen in Rochester to receive the Award of Excellence in Community Engagement for the Park System Master Plan. Jerry Ruegemer announced that the Chanhassen High School homecoming parade will be in downtown Chanhassen on Friday, October 5th. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Echternacht moved, Boettcher seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated August 28, 2018 as presented. 2018-19 ICE SKATING RINK LOCATION RECOMMENDATIONS. Katie Matthews presented the staff report on this item. Boettcher moved, Echternacht seconded that the Park and Recreation Commission recommends that the following ice skating rink locations and warming houses be maintained for the 2018-19 season: Chanhassen Rec Center 1-Pleasure Rink 2-Hockey Rinks North Lotus Lake Park 1-Pleasure Rink 1-Hockey Rink Park and Recreation Commission Summary – September 25, 2018 2 City Center Park 1-Pleasure Rink 1-Hockey Rink Bandimere Park 1-Pleasure Rink 1–Hockey Rink Roundhouse Park 1-Pleasure Rink All voted in favor and the motion carried unanimously with a vote of 7 to 0. 2018 LAKE ANN PARK CONCESSION/BOAT RENTAL EVALUATION. Jerry Ruegemer presented the staff report on this item. Commissioner Tsuchiya asked for clarification of $1,500 lower expenses. Chair Scharfenberg stated he liked the idea of the punch card reward system but thought 10 rentals might be a little excessive and noted frustration expressed by people not being able to rent watercraft. He suggested having a sign up sheet for watercraft rentals. PARK MAINTENANCE QUARTERLY UPDATE. Adam Beer presented updates on projects completed by the Park Maintenance department over the summer and into the fall. RECREATION CENTER UPDATE. Jodi Sarles presented the update on activities and programs being offered at the Rec Center. SENIOR CENTER QUARTERLY UPDATE. Mary Blazanin introduced herself to the commission before presenting updates on activities and program being offered at the Senior Center. 2018 HALLOWEEN PARTY PREVIEW. Katie Matthews provided highlights of the upcoming annual Halloween Party which will be held on Saturday, October 27th. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Todd Hoffman discussed a request by a resident who lives near Carver Beach for kayak storage. After discussion by commission members it was the consensus to continue the policy currently in place regarding watercraft storage at city parks. Park and Recreation Commission Summary – September 25, 2018 3 Echternacht moved, Boettcher seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission was adjourned at 8:10 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, October 23, 2018 Subject 2018 Picnic Season Evaluation Section NEW BUSINESS Item No: G.1. Prepared By Jerry Ruegemer, Recreation Superintendent File No:  SUMMARY The 2018 picnic reservation season was another good one, with paid picnic reservations totaling 122. The picnic sites hosted family reunions, weddings, anniversaries, graduations, birthdays, baptisms, school groups, and company parties. The most popular site is the Klingelhutz Pavilion at Lake Ann (42), followed by the Lakeside Pavilion at Lake Ann (40) and the Lake Susan Shelter (40). The 122 reservations generated $16,400 in revenue. These paid reservations resulted in the city hosting over 10,700 picnickers. Many other picnics take place weekly at all locations, as some groups choose not to make a reservation. We are pleased that the community is utilizing the picnic facilities for multiple programs, special events, camps, and picnics. Attached is a summary of all picnics held in 2018, including reservation categories, facility breakdown, the type of customer making the reservation, and the day of the week reserved. This information is needed to review future facility improvements, fee structures, and operational procedures. Upon completion of every picnic, staff sends out evaluation forms seeking feedback from park users. The information collected is largely positive with comments relating to facility processes and fees. Staff reviews all comments and works together to address any concerns or issues our customers may have. Picnic evaluation forms have been included in the Administrative Section in the Park and Recreation Commission packets throughout the summer. In an effort to continue the availability of parking, staff has adopted the practice of not scheduling the Lakeside and the Klingelhutz pavilions during the months of June and July when athletic tournaments have been scheduled. These tournaments have been larger in scale and have put pressure on the existing infrastructure at Lake Ann Park. The Lake Susan Park Picnic Shelter is not scheduled for reservations on the Sundays that we host Liga Latina De Beisbol games. The 2018 picnic reservation season was successful, with the overwhelming majority of our guests having a positive experience. Staff welcomes any input or ideas from the commission on ways to improve our procedures and facilities to ensure our customers have a good experience and seek to return in the future. PARK AND RECREATION COMMISSION STAFF REPORTTuesday, October 23, 2018Subject2018 Picnic Season EvaluationSectionNEW BUSINESS Item No: G.1.Prepared By Jerry Ruegemer, RecreationSuperintendent File No: SUMMARYThe 2018 picnic reservation season was another good one, with paid picnic reservations totaling 122. The picnic siteshosted family reunions, weddings, anniversaries, graduations, birthdays, baptisms, school groups, and companyparties. The most popular site is the Klingelhutz Pavilion at Lake Ann (42), followed by the Lakeside Pavilion at LakeAnn (40) and the Lake Susan Shelter (40). The 122 reservations generated $16,400 in revenue. These paidreservations resulted in the city hosting over 10,700 picnickers. Many other picnics take place weekly at all locations,as some groups choose not to make a reservation. We are pleased that the community is utilizing the picnic facilities formultiple programs, special events, camps, and picnics.Attached is a summary of all picnics held in 2018, including reservation categories, facility breakdown, the type ofcustomer making the reservation, and the day of the week reserved. This information is needed to review future facilityimprovements, fee structures, and operational procedures.Upon completion of every picnic, staff sends out evaluation forms seeking feedback from park users. The informationcollected is largely positive with comments relating to facility processes and fees. Staff reviews all comments andworks together to address any concerns or issues our customers may have. Picnic evaluation forms have beenincluded in the Administrative Section in the Park and Recreation Commission packets throughout the summer.In an effort to continue the availability of parking, staff has adopted the practice of not scheduling the Lakeside and theKlingelhutz pavilions during the months of June and July when athletic tournaments have been scheduled. Thesetournaments have been larger in scale and have put pressure on the existing infrastructure at Lake Ann Park. The LakeSusan Park Picnic Shelter is not scheduled for reservations on the Sundays that we host Liga Latina De Beisbolgames.The 2018 picnic reservation season was successful, with the overwhelming majority of our guests having a positiveexperience. Staff welcomes any input or ideas from the commission on ways to improve our procedures and facilities to ensure our customers have a good experience and seek to return in the future. ATTACHMENTS: 1. 2018 Picnic Rental Categories 2. 2011­2018 Picnic Reservations Summary 3. 2011­2018 Picnic Attendance Summary 4. 2011­2018 Picnic Revenue Summary g:\park\jerry\picnics\2018 picnic rentals\evaluation files\picnic reservation categories 2018.docx 2018 Picnic Reservation Categories Lakeside Pavilion Mon Tues Wed Thurs Fri Sat Sun Total Resident 0 3 2 2 3 7 9 26 Resident School District 112/276 0 0 2 1 0 0 0 3 Non-Resident 0 1 1 4 1 2 1 10 Non-Resident School District 0 0 0 0 1 0 0 1 Total 0 4 5 7 5 9 10 40 Lake Susan Shelter Mon Tues Wed Thurs Fri Sat Sun Total Resident 1 1 2 2 4 13 0 23 Resident School District 112/276 2 2 2 2 2 1 0 11 Non-Resident 0 1 1 0 2 2 0 6 Non-Resident School District 0 0 0 0 0 0 0 0 Total 3 4 5 4 8 16 0 40 Klingelhutz Pavilion Mon Tues Wed Thurs Fri Sat Sun Total Resident 2 1 2 4 3 7 7 26 Resident School District 112/276 0 0 0 1 1 0 0 2 Non-Resident 0 2 1 2 2 2 5 14 Non-Resident School District 0 0 0 0 0 0 0 0 Total 2 3 3 7 6 9 12 42 122 Total Picnics Paying Fees 2011 122 2012 113 2013 119 2014 131 2015 125 2016 122 2017 125 2018 122 100 105 110 115 120 125 130 135 2011 2012 2013 2014 2015 2016 2017 2018 Picnic Reservations Total Picnic Reservations 2011-2018: 979 2011 12,500 2012 11,000 2013 12,000 2014 17,000 2015 14,000 2016 15,200 2017 13,000 2018 10,700 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 2011 2012 2013 2014 2015 2016 2017 2018 Picnic Attendance Total Attendance 2011-2018: 105,400 2011 $13,800 2012 $14,000 2013 $15,000 2014 $17,200 2015 $15,200 2016 $15,250 2017 $16,600 2018 $16,400 $0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 $18,000 $20,000 2011 2012 2013 2014 2015 2016 2017 2018 Picnic Revenue Total Picnic Revenue 2011-2018: $123,450 PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, October 23, 2018 Subject Chanhassen Recreation Center Outdoor Court Improvements Section NEW BUSINESS Item No: G.2. Prepared By Jerry Ruegemer, Recreation Superintendent; Jodi Sarles, Recreation Center Manager File No:  PROPOSED MOTION The Park and Recreation Commission recommends to the City Council that the Chanhassen Recreation Center courts be resurfaced/reconstructed to preserve two tennis courts. This project is included in the 2019 CIP Tennis Court Refurbishment budget. Approval requires a simple majority vote of members present BACKGROUND The 2019 Capital Improvement Plan (CIP) has identified a number of tennis courts for refurbishment which includes crack seal and resurfacing where needed. The courts identified are Lake Susan Park, Meadow Green Park, North Lotus Lake Park, South Lotus Lake Park, and the Chanhassen Recreation Center. Further inspections of the tennis courts located at Meadow Green Park and North Lotus Lake Park indicate that their current condition doesn’t merit attention at this time. The total $150,000 has been approved for the tennis court refurbishment in 2019. When discussing the 2019­2023 CIP, Commissioner Kelly inquired about the possibility of eliminating the two tennis courts at the Chanhassen Recreation Center and converting the court space to six additional pickleball courts which would make a total of 12 courts. Since opening in 1995, the Chanhassen Recreation Center has been the city’s hub of recreation activities for our community and beyond. The Recreation Center hosts many activities throughout the year as well as Bluff Creek Elementary. Since we are a shared campus parking becomes an issue during the week. The Recreation Center has a total of 160 regular parking spaces and 5 handicap spaces. Bluff Creek Elementary has 111 regular parking spaces and 2 handicap spaces. This is a combined total of 271 regular parking spaces and 7 handicap spaces. During the year the Recreation Center and Bluff Creek Elementary are host to multiple activities that have high participation numbers. During the spring/summer/fall our local athletic associations and the City of Chanhassen’s Rec Center Sports programs use the six ballfields for T­ball, girls’ softball, and boys’ baseball Monday through Friday and occasionally on weekends for practice and tournaments. During the spring/summer months, with two game slots per night, staff estimates 225 cars could be present during athletic events alone. CAA Fall Soccer and Rec Center Sports programs utilize the Recreation Center’s nine fields for their programs. A total of five nights are currently scheduled for these programs. Staff estimates 130 cars could be present during the busier nights of these activities. Bluff Creek Elementary has school functions throughout the school year, such as curriculum night, school carnivals, choir concerts, and more. Adding to the parking congestion, indoor facilities at the Recreation Center are utilized PARK AND RECREATION COMMISSION STAFF REPORTTuesday, October 23, 2018SubjectChanhassen Recreation Center Outdoor Court ImprovementsSectionNEW BUSINESS Item No: G.2.Prepared By Jerry Ruegemer, RecreationSuperintendent; Jodi Sarles, RecreationCenter Manager File No: PROPOSED MOTIONThe Park and Recreation Commission recommends to the City Council that the Chanhassen Recreation Centercourts be resurfaced/reconstructed to preserve two tennis courts. This project is included in the 2019 CIP TennisCourt Refurbishment budget.Approval requires a simple majority vote of members presentBACKGROUNDThe 2019 Capital Improvement Plan (CIP) has identified a number of tennis courts for refurbishment which includescrack seal and resurfacing where needed. The courts identified are Lake Susan Park, Meadow Green Park, NorthLotus Lake Park, South Lotus Lake Park, and the Chanhassen Recreation Center. Further inspections of the tenniscourts located at Meadow Green Park and North Lotus Lake Park indicate that their current condition doesn’t meritattention at this time. The total $150,000 has been approved for the tennis court refurbishment in 2019.When discussing the 2019­2023 CIP, Commissioner Kelly inquired about the possibility of eliminating the two tenniscourts at the Chanhassen Recreation Center and converting the court space to six additional pickleball courts whichwould make a total of 12 courts.Since opening in 1995, the Chanhassen Recreation Center has been the city’s hub of recreation activities for ourcommunity and beyond. The Recreation Center hosts many activities throughout the year as well as Bluff CreekElementary. Since we are a shared campus parking becomes an issue during the week. The Recreation Center has atotal of 160 regular parking spaces and 5 handicap spaces. Bluff Creek Elementary has 111 regular parking spacesand 2 handicap spaces. This is a combined total of 271 regular parking spaces and 7 handicap spaces.During the year the Recreation Center and Bluff Creek Elementary are host to multiple activities that have highparticipation numbers. During the spring/summer/fall our local athletic associations and the City of Chanhassen’s RecCenter Sports programs use the six ballfields for T­ball, girls’ softball, and boys’ baseball Monday through Friday andoccasionally on weekends for practice and tournaments. During the spring/summer months, with two game slots pernight, staff estimates 225 cars could be present during athletic events alone.CAA Fall Soccer and Rec Center Sports programs utilize the Recreation Center’s nine fields for their programs. Atotal of five nights are currently scheduled for these programs. Staff estimates 130 cars could be present during thebusier nights of these activities. Bluff Creek Elementary has school functions throughout the school year, such as curriculum night, school carnivals, choir concerts, and more. Adding to the parking congestion, indoor facilities at the Recreation Center are utilized nightly. Dance for Fun, yoga, tae kwon do, and Zumba are some of the programs offered in the evenings. The Recreation Center is also a busy meeting location for local organizations, parties, businesses, and homeowner’s groups. The two courts at the Chanhassen Recreation Center were built in 1995 and the north courts were resurfaced and crack sealed in 2007. Currently the playing surfaces on the tennis courts have many cracks and low spots that retain water during rainy periods. Despite the court conditions, a number of groups and individuals use the tennis courts, including Skyhawks Tennis Camps, Rec Center Sports, after school tennis, private tennis lessons, and summer camps. Tennis is still being played at other locations such as City Center Park and Meadow Green Park. Listed below are some examples: Meadow Green­ July 7, September 8 Rally­it­ Backboard Volley Tennis event City Center, Mondays June 4­ July 23, 6:30pm to 8:30pm Tri Tennis­ Free Kids Tennis Skills & Games USTA Net Gen Curriculum Mini Camp Invite families in area to learn the game of tennis City Center Senior Tennis­ Monday and Wednesday June 4­ August 29, 9­11am The sport of pickleball certainly has grown in popularity across the United States and in Chanhassen. The Southwest Pickleball Association has been advocating for increasing court construction and participation throughout our neighboring communities. The City of Chanhassen’s ten dedicated courts at the Chanhassen Recreation Center and Roundhouse Park are serving the needs of our residents. The Park and Recreation Commission has had conversations regarding a sport court in Bandimere Community Park that might include pickleball and tennis courts sometime in the future. In 2018 alone, the following newly constructed pickleball courts have been added in our surrounding area. They have alleviated pressure on the Recreation Center’s pickleball courts. These include: (8)­ Staring Lake, Eden Prairie (6)­ Wildwood Park, Golden Valley (8)­ Westwood Park, Bloomington (5)­ Central Park, Hopkins (4)­ Pioneer Park, Eden Prairie (8)­ Lone Lake Park, Minnetonka (4)­ Lions Park, Shakopee 43 Total The Chanhassen Recreation Center Court improvements could entertain these options. They are as follows: 1.Resurface/reconstruct the two tennis courts exactly as they are currently. Project Estimate ­ $59,880 2.Resurface/reconstruct one tennis court and four pickleball courts. Project Estimate ­ $69,165 3.Resurface/reconstruct six pickleball courts, eliminating tennis courts. Project Estimate ­ $73,805 The tennis court refurbishment budget for the 2019 CIP is currently approved for $150,000.  The project cost estimates to refurbish the tennis courts alone at the Chanhassen Recreation Center, South Lotus Lake Park and Lake Susan Park are $149,975.  Adding pickleball courts at the Chanhassen Recreation Center would increase project cost by $14,000 over the approved $150,000 CIP budget. The Chanhassen Recreation Center is a popular destination for many recreational and educational events and programs that serve our community. With the multitude of the Recreation Center events combined with multiple seasons of youth sports and our current pickleball participation, adding additional pickleball courts is not recommended. Many nights at the Recreation Center and Bluff Creek Elementary are subject to a shortage of parking on both the Recreation Center and Bluff Creek Elementary sides. Participants are utilizing the Bluff Creek bus loop for additional parking and Coulter Boulevard is designated as no parking. PARK AND RECREATION COMMISSION STAFF REPORTTuesday, October 23, 2018SubjectChanhassen Recreation Center Outdoor Court ImprovementsSectionNEW BUSINESS Item No: G.2.Prepared By Jerry Ruegemer, RecreationSuperintendent; Jodi Sarles, RecreationCenter Manager File No: PROPOSED MOTIONThe Park and Recreation Commission recommends to the City Council that the Chanhassen Recreation Centercourts be resurfaced/reconstructed to preserve two tennis courts. This project is included in the 2019 CIP TennisCourt Refurbishment budget.Approval requires a simple majority vote of members presentBACKGROUNDThe 2019 Capital Improvement Plan (CIP) has identified a number of tennis courts for refurbishment which includescrack seal and resurfacing where needed. The courts identified are Lake Susan Park, Meadow Green Park, NorthLotus Lake Park, South Lotus Lake Park, and the Chanhassen Recreation Center. Further inspections of the tenniscourts located at Meadow Green Park and North Lotus Lake Park indicate that their current condition doesn’t meritattention at this time. The total $150,000 has been approved for the tennis court refurbishment in 2019.When discussing the 2019­2023 CIP, Commissioner Kelly inquired about the possibility of eliminating the two tenniscourts at the Chanhassen Recreation Center and converting the court space to six additional pickleball courts whichwould make a total of 12 courts.Since opening in 1995, the Chanhassen Recreation Center has been the city’s hub of recreation activities for ourcommunity and beyond. The Recreation Center hosts many activities throughout the year as well as Bluff CreekElementary. Since we are a shared campus parking becomes an issue during the week. The Recreation Center has atotal of 160 regular parking spaces and 5 handicap spaces. Bluff Creek Elementary has 111 regular parking spacesand 2 handicap spaces. This is a combined total of 271 regular parking spaces and 7 handicap spaces.During the year the Recreation Center and Bluff Creek Elementary are host to multiple activities that have highparticipation numbers. During the spring/summer/fall our local athletic associations and the City of Chanhassen’s RecCenter Sports programs use the six ballfields for T­ball, girls’ softball, and boys’ baseball Monday through Friday andoccasionally on weekends for practice and tournaments. During the spring/summer months, with two game slots pernight, staff estimates 225 cars could be present during athletic events alone.CAA Fall Soccer and Rec Center Sports programs utilize the Recreation Center’s nine fields for their programs. Atotal of five nights are currently scheduled for these programs. Staff estimates 130 cars could be present during thebusier nights of these activities.Bluff Creek Elementary has school functions throughout the school year, such as curriculum night, school carnivals,choir concerts, and more. Adding to the parking congestion, indoor facilities at the Recreation Center are utilizednightly. Dance for Fun, yoga, tae kwon do, and Zumba are some of the programs offered in the evenings. TheRecreation Center is also a busy meeting location for local organizations, parties, businesses, and homeowner’sgroups.The two courts at the Chanhassen Recreation Center were built in 1995 and the north courts were resurfaced andcrack sealed in 2007. Currently the playing surfaces on the tennis courts have many cracks and low spots that retainwater during rainy periods. Despite the court conditions, a number of groups and individuals use the tennis courts,including Skyhawks Tennis Camps, Rec Center Sports, after school tennis, private tennis lessons, and summer camps.Tennis is still being played at other locations such as City Center Park and Meadow Green Park. Listed below aresome examples:Meadow Green­ July 7, September 8Rally­it­ Backboard Volley Tennis eventCity Center, Mondays June 4­ July 23, 6:30pm to 8:30pmTri Tennis­ Free Kids Tennis Skills & GamesUSTA Net Gen Curriculum Mini CampInvite families in area to learn the game of tennisCity Center Senior Tennis­ Monday and WednesdayJune 4­ August 29, 9­11amThe sport of pickleball certainly has grown in popularity across the United States and in Chanhassen. The SouthwestPickleball Association has been advocating for increasing court construction and participation throughout ourneighboring communities. The City of Chanhassen’s ten dedicated courts at the Chanhassen Recreation Center andRoundhouse Park are serving the needs of our residents. The Park and Recreation Commission has had conversationsregarding a sport court in Bandimere Community Park that might include pickleball and tennis courts sometime in thefuture.In 2018 alone, the following newly constructed pickleball courts have been added in our surrounding area. They havealleviated pressure on the Recreation Center’s pickleball courts. These include:(8)­ Staring Lake, Eden Prairie(6)­ Wildwood Park, Golden Valley(8)­ Westwood Park, Bloomington(5)­ Central Park, Hopkins(4)­ Pioneer Park, Eden Prairie(8)­ Lone Lake Park, Minnetonka(4)­ Lions Park, Shakopee43 TotalThe Chanhassen Recreation Center Court improvements could entertain these options. They are as follows:1.Resurface/reconstruct the two tennis courts exactly as they are currently.Project Estimate ­ $59,8802.Resurface/reconstruct one tennis court and four pickleball courts.Project Estimate ­ $69,1653.Resurface/reconstruct six pickleball courts, eliminating tennis courts.Project Estimate ­ $73,805The tennis court refurbishment budget for the 2019 CIP is currently approved for $150,000.  The project costestimates to refurbish the tennis courts alone at the Chanhassen Recreation Center, South Lotus Lake Park and LakeSusan Park are $149,975.  Adding pickleball courts at the Chanhassen Recreation Center would increase project costby $14,000 over the approved $150,000 CIP budget.The Chanhassen Recreation Center is a popular destination for many recreational and educational events andprograms that serve our community. With the multitude of the Recreation Center events combined with multipleseasons of youth sports and our current pickleball participation, adding additional pickleball courts is notrecommended. Many nights at the Recreation Center and Bluff Creek Elementary are subject to a shortage of parking on both the Recreation Center and Bluff Creek Elementary sides. Participants are utilizing the Bluff Creek bus loop for additional parking and Coulter Boulevard is designated as no parking. The Recreation Center pickleball courts are popular because of the six courts at one location and the option of lighted courts where participants can play up to 10:00pm. Staff estimates that 25 cars are present when all six courts are used and adding additional courts could pose additional parking challenges. Staff recommends that the Recreation Center courts be resurfaced/reconstructed to be two tennis courts that will continue to serve our Chanhassen population that still participate in tennis lessons, tennis events, and open play tennis.  RECOMMENDATION The Park and Recreation Commission recommends to the City Council that the Chanhassen Recreation Center courts be resurfaced/reconstructed to preserve two tennis courts. This project is included in the 2019 CIP Tennis Court Refurbishment budget. ATTACHMENTS: 1. 2019 CIP Tennis Court Refurbishment 2. Pickleball Participants 3. Pickleball Participants 4. Tennis Participants 5. Tennis Participants 6. Tennis Court Condition 7. Tennis Court Condition 8. Tennis Court Condition 9. Tennis Court Condition 10. Tennis Court Condition 2019 CIP Tennis Court Refurbishment Chanhassen Recreation Center 2-Tennis Courts - Reconstruct/Resurface $41,180 4 coat color paint $15,700 Nets/Posts/Fencing Remove/Install $3,000 2 Tennis Courts Total $59,880 6 – Pickleball Courts – 4’ Fencing $12,725 Yellow Corrugated Top Cap $1,200 Total $13,925 6 Pickleball Courts Total $73,805 4 – Pickleball Courts – 4’ Fencing $8,485 Yellow Corrugated Top Cap $ 800 Total $9,285 4 Pickleball Courts Total $69,165 South Lotus Lake Park Tennis – Crack Seal/Petro Mat Fabric $26,000 4 coat color paint $15,700 Nets/Posts/Fencing Remove/Install $3,695 Total $45,395 Lake Susan Park Tennis – Crack Seal/Petro Mat Fabric $26,000 4 coat color paint $15,700 Nets/Posts/Fencing Remove/Install $3,000 Total $44,700 Chanhassen Recreation Center, South Lotus Lake Park, Lake Susan Park Tennis Court refurbishment $149,975 PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, October 23, 2018 Subject Administrative Packet Section ADMINISTRATIVE PACKET Item No: L.1. Prepared By Annie Lundell, Administrative Support Specialist File No:  ATTACHMENTS: 1. APA MN Excellence in Community Engagement Award 2. Picnic Evaluations 3. Thank You Letter to Americana Community Bank for Service Project PH 952•227•1100 • www•ci•chanhassen•mn•us • FX 952•227•1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 CITY OF CHANHASSEN Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow October 1, 2018 Americana Community Bank Ms. Vicki Franzen Ms. Cindy Plehal Ms. Melissa McAlister 600 Market Street, Suite 100 Chanhassen, MN 55317 Dear, Vicki, Cindy, and Melissa: On behalf of the entire Chanhassen City Council, the citizens of Chanhassen, and especially the Pheas- ant Hill Park neighborhood, thank you for your generous donation of time, talent, and labor to beautify Pheasant Hill Park. We truly appreciate your civic mindedness in volunteering to make a positive impact during the Minnesota Bankers Association’s Community Impact Week! Your commitment to making a difference in your community speaks volumes about each of you per- sonally and reconfirms your bank’s sincere pledge to be a community leader. Putting good thoughts into action takes extra effort and it warms our hearts to recognize you and your entire team at Ameri- cana Community Bank as civic leaders. Thank you again for taking on the task of beautifying the entrance sign and landscaping beds at Pheas- ant Hill Park. You all can be very proud of your efforts. Sincerely, Denny Laufenburger, Mayor c: Chanhassen City Council Chanhassen Park and Recreation Commission Todd Gerhardt, City Manger