Agenda and PacketAGENDA
PARK AND RECREATION COMMISSION
TUESDAY, DECEMBER 11, 2018
CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD
A.6:30 p.m. CALL TO ORDER City Hall Council Chambers
B.ROLL CALL
C.APPROVAL OF AGENDA
Commissioners may add or delete items at this time.
D.PUBLIC ANNOUNCEMENTS
E.VISITOR PRESENTATIONS
Commission Procedures allow for presentations from the audience at this time. If a motion is
required, the item will be forwarded to the next available agenda to allow for publication and review
prior to consideration.
F.APPROVAL OF MINUTES
1.Approval of Minutes dated October 23, 2018
G.NEW BUSINESS
1.Establish 2019 Picnic Reservation Fees
H.OLD BUSINESS
I.REPORTS
1.2018 Halloween Party Evaluation
2.Park Maintenance Quarterly Update
3.2018 Year In Review Power Point
4.Senior Center Quarterly Update
5.Recreation Center Quarterly Update
6.2018 Tree Lighting Ceremony Review
J.COMMISSION MEMBER COMMITTEE REPORTS
K.COMMISSION MEMBER PRESENTATIONS
AGENDAPARK AND RECREATION COMMISSIONTUESDAY, DECEMBER 11, 2018CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.6:30 p.m. CALL TO ORDER City Hall Council ChambersB.ROLL CALLC.APPROVAL OF AGENDACommissioners may add or delete items at this time.D.PUBLIC ANNOUNCEMENTSE.VISITOR PRESENTATIONSCommission Procedures allow for presentations from the audience at this time. If a motion isrequired, the item will be forwarded to the next available agenda to allow for publication and reviewprior to consideration.F.APPROVAL OF MINUTES1.Approval of Minutes dated October 23, 2018G.NEW BUSINESS1.Establish 2019 Picnic Reservation FeesH.OLD BUSINESSI.REPORTS1.2018 Halloween Party Evaluation2.Park Maintenance Quarterly Update3.2018 Year In Review Power Point4.Senior Center Quarterly Update5.Recreation Center Quarterly Update6.2018 Tree Lighting Ceremony ReviewJ.COMMISSION MEMBER COMMITTEE REPORTS
K.COMMISSION MEMBER PRESENTATIONS
L.ADMINISTRATIVE PACKET
M.ADJOURNMENT
1.Directly after adjournment, the commission and staff will gather at Houlihan's
restaurant for a year end social and 2019 goals discussion
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, December 11, 2018
Subject Approval of Minutes dated October 23, 2018
Section APPROVAL OF MINUTES Item No: F.1.
Prepared By Nann Opheim, City Recorder File No:
PROPOSED MOTION
The Park and Recreation Commission approves minutes dated October 23, 2018.
Approval requires a simple majority vote of members present
ATTACHMENTS:
1. Summary
2. Verbatim
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
OCTOBER 23, 2018
Chairman Scharfenberg called the meeting to order at 7:30 p.m.
MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher,
Meredith Petouvis, Karl Tsuchiya, Joe Scanlon, and Grant Schaeferle
STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent; and Jodi Sarles, Rec Center Manager
APPROVAL OF AGENDA: Chairman Scharfenberg approved the agenda with the addition of
discussing skating rinks under Old Business.
PUBLIC ANNOUNCEMENTS: Jerry Ruegemer reminded commission members of the
Halloween Party on Saturday, October 27th and asked for volunteers. Todd Hoffman noted an
article in the Chanhassen Villager regarding memorial benches.
VISITOR PRESENTATION. None.
APPROVAL OF MINUTES: Echternacht moved, Boettcher seconded to approve the
verbatim and summary Minutes of the Park and Recreation Commission meeting dated
September 25, 2018 as presented. All voted in favor and the motion carried unanimously
with a vote of 8 to 0.
2018 PICNIC SEASON EVALUATION. Jerry Ruegemer presented the staff report on this
item. Chairman Scharfenberg asked for clarification on the registration system and if there are
any issues associated with it.
CHANHASSEN RECREATION CENTER OUTDOOR COURT IMPROVEMENTS.
Jodi Sarles and Jerry Ruegemer presented the staff report on this item. After questions regarding
bidding and time line for construction the following motion was made.
Boettcher moved, Echternacht seconded that the Park and Recreation Commission
recommends to City Council that the Chan Rec Center courts be resurfaced, reconstructed
to preserve 2 tennis courts. This project is included in the 2019 CIP tennis court
refurbishment budget. All voted in favor, except for Commissioner Kelly who abstained.
The motion carried with a vote of 7 in favor and 1 abstention.
Park and Recreation Commission Summary – October 23, 2018
2
DISCUSSION OF ICE SKATING RINK LOCATIONS. Chairman Scharfenberg added this
item to the agenda to discuss an email received from Councilwoman Ryan who had been
contacted by several families living in the Pioneer Pass neighborhood inquiring about the
possibility of having a pleasure rink placed at Pioneer Pass Park. Since approval of skating rink
locations had already been addressed at the September Park and Recreation Commission
meeting, it was the consensus not to add that location at this time but Chairman Scharfenberg
stated he would let Councilwoman Ryan know that neighbors are welcomed to come to a future
Park and Recreation Commission meeting to discuss their interests.
COMMISSION MEMBER COMMITTEE REPORTS. None.
COMMISSION MEMBER PRESENTATIONS. None.
ADMINISTRATIVE PACKET. Chairman Scharfenberg asked Todd Hoffman to give an
update on the award for community engagement from the Association of Planners at their
regional conference in Rochester regarding the Park and Recreation System Master Plan process.
Chairman Scharfenberg asked if staff has received neighborhood feedback from the completion
of Manchester Park. Commissioner Boettcher asked about the status of a motorhome parked at
Lake Ann Park.
Boettcher moved, Echternacht seconded to adjourn the meeting. All voted in favor and the
motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission
meeting was adjourned at 8:20 p.m.
Submitted by Todd Hoffman
Park and Recreation Director
Prepared by Nann Opheim
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
OCTOBER 23, 2018
Chairman Scharfenberg called the meeting to order at 7:30 p.m.
MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher,
Meredith Petouvis, Karl Tsuchiya, Joe Scanlon, and Grant Schaeferle
STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent; and Jodi Sarles, Rec Center Manager
APPROVAL OF AGENDA:
Scharfenberg: Any changes to tonight’s agenda?
Hoffman: None.
Scharfenberg: I have one change. I’d like to add under old business I’m just going to add
skating rinks and just a comment that I want to share with the rest of the commission regarding
skating rinks.
PUBLIC ANNOUNCEMENTS:
Scharfenberg: With that next on the agenda is public announcements.
Ruegemer: Chair Scharfenberg just like to, I guess make sure everybody is aware the Halloween
Party is this coming Saturday night, October 27th at the Chan Rec Center. 5:30 to 7:30 so it will
be a fun evening again. Our 34th Annual so we are still looking for any volunteers if the
commission would like to help pass out candy or help with registration or help out in any way,
we’d be more than happy to find a job for you. We have about 27-28 volunteers right now so
we’re in pretty good shape but would like to just extend the invitation out to everybody. If you’d
like to attend we’d be very happy to place you so you can let me know at some point in time if
you’re interested. Tonight or shoot me an email that would be great.
Scharfenberg: Great, thank you Jerry.
Hoffman: One more Chair Scharfenberg. If you noticed last week I believe it was the
Chanhassen Villager ran an article on memorial benches and so I contacted the editor of the
Chanhassen Villager after all and they profiled the City of Eden Prairie’s memorial bench
program. The City of Wayzata and the Landscape Arboretum. I think they took an article from
the Eden Prairie News and transferred to our news without modifying it so Mr. Olson, the editor
Chanhassen Park and Recreation Commission – October 23, 2018
2
is going to offer some information this week’s Villager. You can have a memorial tree and
bench program which is popular with folks who typically lose a loved one in our community and
want to make a memorial in their honor. Some purchase both a bench and a tree so they just do
one or the other in their particular preference but this is a program that is in place since 1995
when the first bench went in for Mark Litfin Senior who was a member of our Senior
Commission so it’s available for those and please spread the word out.
Scharfenberg: I did see that Todd so thanks for following up on that because I was certainly I
was thinking what about Chanhassen. We have a policy.
Hoffman: It was a missed opportunity.
Scharfenberg: Yeah.
Hoffman: So they’ll run something this week and look for that.
VISITOR PRESENTATION. None.
APPROVAL OF MINUTES:
Scharfenberg: Alright next on the agenda is approval of the Minutes for the September 25, 2018
meeting. Anybody have any changes or modifications to the Minutes? If not can I get a motion?
Echternacht moved, Boettcher seconded to approve the verbatim and summary Minutes of
the Park and Recreation Commission meeting dated September 25, 2018 as presented. All
voted in favor and the motion carried unanimously with a vote of 8 to 0.
2018 PICNIC SEASON EVALUATION.
Scharfenberg: Jerry.
Ruegemer: Thank you Chair Scharfenberg. Just wanted to go through the 2018 picnic season
evaluation. We had another good season again with 122 paid reservations this year and that
compares to 125 from last year so we’re kind of right in the ballpark of where we were in the
past. Both Lake Ann and Lake Susan really host a variety of different events from graduation
parties to baptisms, school groups, company picnics. Just a wide variety of events out there so
the most popular again this year was the Klingelhutz Pavilion with that. Lake Ann was right in
there as well. The Lakeside and Lake Susan was in third place or tied for third place, or second
place I guess so generated just over $16,400 in revenue this year for all the paid reservations and
we hosted just about 11,000 picnickers at those paid events with that so there are other, certainly
other groups that utilized the picnic areas and picnic sites that don’t make a reservation. Just
kind of first come, first serve on the weekends so there’s not a ton of time on the weekends but
when there is open time people just go out there and kind of hang out. Maybe over the lunch
Chanhassen Park and Recreation Commission – October 23, 2018
3
hour and/or other areas that it might be open so we certainly encourage that as well. They are
public spaces and people are more than welcomed to use those without making a reservation as
well but just attached is a lot of the numbers. We certainly try to go through and look at kind of
the different categories and how they kind of relate to what days of the week. What type of
groups are using the picnic sites so we can kind of look at that and it’s obviously we’re pretty
heavy on the weekends with the available times that we can reserve those spots at Lake Ann and
Lake Susan. There certainly are some tournaments and other type of adult leagues that play at
some of the locations or community park sites that we don’t schedule picnics during certain
times just to make sure that we have enough parking, available parking for tournaments and
customers for other types of events that may be going on in the park so you know Lake Ann, I
wish we had additional weekends for Lake Ann, certainly in June with grad parties. They’re
already calling already for 2019 to get on the books so Lake Ann, Lake Susan are very popular
locations. We really always hear really good things and feedback from our customers and
community members that use those facilities so again that picnic category is where attached for
that, the number of picnic reservations. Picnic attendants and picnic revenue kind of throughout
the course of time here kind of gives you a little bit of a snapshot looking back a number of years
as to kind of where we are. Where we track for that so all in all it was another good year and
we’re pretty happy with where we are and certainly going to look to fill maybe some of those
weekday spots a little bit more. Use some type of an incentive program but we’ll be bringing the
fee structures and everything back here at an upcoming Park and Rec Commission meeting here
coming up in the next month or two.
Scharfenberg: Any questions for Jerry?
Echternacht: Jerry when did we start not scheduling…?
Ruegemer: Yeah it’s probably been, for the CAA tournaments? And that sort of thing, that has
probably been at least probably 3 or 4 years now so obviously that takes out some pretty
desirable times for that. Particularly in June and July when the picnic sites are at you know kind
of a premium request time but it really was, it really is for the best. Really just because the
tournaments that CAA is you know kind of sponsoring out there are probably anywhere from 20
to 40, 45 teams so all available parking really should be dedicated to that. You know we don’t
do anything with the beachlots so there is other general uses in the park as well during that time
but we’re just making a choice not to do the picnic sites.
Echternacht: I agree with you I just…because the attendance is down but.
Ruegemer: Yep and that equals out to about 22 time slots of picnics that we’re not doing.
Boettcher: So Jerry that’s for every day of the week or just Saturday and Sunday?
Ruegemer: It’s sometimes Fridays as well. Friday, Saturday and Sunday.
Chanhassen Park and Recreation Commission – October 23, 2018
4
Boettcher: So maybe 3 days a week.
Ruegemer: Yep.
Boettcher: Okay.
Scharfenberg: Jerry we’re still using computer registration system right for people to come and
sign up for that?
Ruegemer: We are using a computerized registration for the permits yes.
Scharfenberg: And how does that, any issues with that in terms of people using the system?
Ruegemer: No because we’re still doing the reservations for the most part in-house.
Scharfenberg: Okay.
Ruegemer: Jodi and I are kind of working through, there was a new facilities, if I can talk about
it as well but we have a new facility module that just is coming online here like October-
November.
Scharfenberg: Okay.
Ruegemer: So we’re going through kind of training on that. Our hope is with that is to make
that interface that with the public easier than our old system with that so Jodi and I sat down
actually last week to kind of go through you know some of that permitting processes to see how
that can relate to kind of going on the web for people to view.
Scharfenberg: Okay.
Ruegemer: Our old system was very clunky as far as on the kind of the public view side of it.
You had to do a lot of steps just to see what was available and so kind of staff was kind of
waiting until the new version came out to see how we can kind of implement that into our system
and kind of go wide with that.
Scharfenberg: Okay. So can you get back to us say in the next couple of months and just give us
an update on that?
Ruegemer: Yeah. That, if we had that implemented it probably won’t go, well yes. We’ll report
back on that.
Scharfenberg: Okay. Any other questions for Jerry relative to picnic reservations? Thank you
Jerry.
Chanhassen Park and Recreation Commission – October 23, 2018
5
CHANHASSEN RECREATION CENTER OUTDOOR COURT IMPROVEMENTS.
Scharfenberg: I assume that that’s Jodi.
Sarles: Jerry and I are tag teaming this together so. He’s got the magic.
Ruegemer: There we go.
Sarles: Ah there we go. So we started chatting I believe was it August kind of about the
situation on the courts out at the Rec Center and recommendations for 2019 for the
improvements.
Ruegemer: With that so they thanks and part of that conversation was while kind of going
through the CIP conversation, the 2019-2023 the commission had kind of asked that question of
staff. You know what’s the possibility of potentially looking at those Rec Center courts for a
pickleball, basically all pickleball. Eliminating the tennis so that’s what we’re going to do
tonight and kind of look through that. I think everybody has the, obviously the report on that.
We’re going to go through the power point for that and kind of go through that and feel free to
ask any questions as we go through that process here so. So just to start out. As looking at the
2019-2023 CIP we have in 2019 $150,000 allocated at this time for court refurbishment currently
at Lake Susan, Meadow Green, North Lotus, South Lotus and the courts at the Chanhassen
Recreation Center. So as of right now it looked like we had, we did a crack seal and petro mat at
the Meadow Green courts and North Lotus in 2012 so right now those courts are actually in
pretty good shape so for the discussion purposes tonight we’re going to take those out of the
equation and then we’re going to focus on 3 courts at Lake Susan, South Lotus and the Chan Rec
Center. So just to give you a little history on the, this is related now to the tennis courts at the
Recreation Center so the original 4 courts were built in 1995 when the Rec Center opened up for
our community’s use for that. They were resurfaced, the north courts were resurfaced and crack
sealed in 2007 and then we’ll take a look at those coming up here, kind of the current state of
those as well. And then the south courts were reconstructed for pickleball in 2012 for that.
Sarles: So out there we’ve been kind of keeping an eye with, we’re going through what
programs we offer for tennis and these are just current tennis with the City of Chanhassen
programs so we do Rec Center Sports After School Tennis. And in the summer there’s Sky
Hawks Tennis Camp so there’s the ages 7 to 12 and then Little Hawks Tennis ages 4 to 7 that
uses the courts pretty frequently throughout the summer. And then we’ll go to the next one here.
And then as we’ve kind of been looking at the court situation you know I’ve always known
people are using them but pay a little bit more attention when we’re going to talk about them like
this. We’ve got a group of men that come and play lunch hour tennis. All summer we’ve had
private tennis lessons and camps being held out there. We’ve got, actually there’s a picture of
them, a group of youth from I believe it’s the high school that comes over twice a week to play
tennis. Then from there it’s families and then adults, singles and doubles that comes out.
Chanhassen Park and Recreation Commission – October 23, 2018
6
Scharfenberg: Jodi just going back to the youth camps. Are those fairly well attended in terms
of number of students that participate in those programs?
Sarles: They are. Yeah they are. The summer ones do a little bit better. The after school ones
are kind of hit or miss I think but that’s kind of been typical with our after school programs as
well so. Summer ones do tend to draw more people. We’ve tried to do some pickleball camps
and programs and the youth have not captured, they haven’t captured that attention and desire for
it yet.
Kelly: Jodi the private lessons, are they through the Rec Center?
Sarles: No, no, they’re just individuals out using the community’s courts.
Kelly: Okay.
Sarles: And I think there was one that was very frequent and I saw him at least one week straight
when we were having our pickleball tournament so they would have about 20 kids there and
there’s only, you know you look at it it’s 2 courts so they separate out into 4 and a couple
instructors. As we look in pickleball as you know it’s grown in huge popularity. The City has
10 dedicated courts so we’ve got 6 at the Rec Center and then 4 more at Roundhouse. The thing
that the Rec Center courts causes to be really popular is that they’re lit and you can play until
10:00 so that draws a lot of people to our courts. Area communities around have built 43
dedicated courts in this year and that’s, the closest ones to us are the 12 in Eden Prairie and then
8 in Minnetonka. I believe those Eden Prairie courts opened in July and our usage has gone
down during, especially during the days. I know we were getting a lot of that border folks
coming our way and now they’re going to Staring Lake or the Riley Lake Park courts that Eden
Prairie has so. And with current pickleball players we get players of all ages but of course it’s
most popular with the baby boomers. If you ask them it’s probably the most important thing is
that it’s like a social activity and they have good friendships through the groups. And then we
also have really strong community support with the Southwest Metro Pickleball Club so they’ve
been fantastic in helping us and supporting us especially with beginner lessons.
Ruegemer: So we kind of look at, we kind of give the commission just a quick snapshot of kind
of the parking, available parking inventory out at both the Rec Center and Bluff Creek
Elementary School. So the Rec Center, between regular parking spots and handicap spots we
have 165 parking spaces out there at the Rec Center including the handicap we have 113 spaces
included in that number is the 2 handicap spaces for Bluff Creek Elementary School so total of
that campus has 278 total parking spots available for a wide variety of events. Both the Rec
Center and community based exterior events and school.
Sarles: Yeah so we’re kind of looking at the situation out there. We’ve got a number of outdoor
activities that happen when kind of the popular pickleball time is. That’d be Rec Center Sports,
Chanhassen Park and Recreation Commission – October 23, 2018
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CAA baseball and softball in the summer and then soccer and CC United in the fall. We kind of
estimate about 225 cars nightly. That might be a little light when you start thinking of parents
coming separate to their events so sometimes one brings the child and then the other one meets
them there. Grandparents come as well so it gets, our parking lot is extremely busy and in the
fall even I think that’s really light. The 130 is probably a little bit light for the 9 fields we have
going. And then indoor activities, so we’ve got of course programs that happen inside and
facility rentals. We actually had to turn away a facility rental 2 years ago that was a monthly one
on Tuesdays because we just didn’t have parking to meet their needs and to meet the
community’s needs so they had to go find a new location. That was that Chaska Area Quilt Club
so and they’ve been there for 20 years. They grew too big and we couldn’t accommodate them
any longer so. And then I start looking at indoor activities of course there’s, the biggest ones that
really, really causing stress to the lots are when we have our activities. Bluff Creek has their
activities so they do some big activities in basically April and May and then again in the fall in
September-October. End of August too so they’ve got their back to school night. They do a
spring concert. One for band. Another night has choir. They do a school carnival. And those
really, then you’re inviting the entire, and they have another one. I can’t remember, shoot. They
just did it too. But yeah they draw the whole population of Bluff Creek Elementary so between
our sports, their activities and pickleball courts we just really run out of space and so we’re
overflow parking into the Bluff Creek bus loop and then out on Coulter Boulevard which is
posted as no parking so we just run out of space completely.
Scharfenberg: I’m guessing some of that might be conferences. School conferences.
Sarles: Yep, conferences yes. So we just have kind of an example here of what was going on on
Tuesday, August 29th. We had 40 kids in Rec Center Sports. CAA had 3 fields running. We
had pickleball courts going. Yoga, dance, and then back to school. I remember leaving that
night and people were fighting to get my spot coming from both directions trying to zoom in and
get it so it was a little bit chaotic night there at the parking lots.
Ruegemer: So yeah just the numbers shown alone there it’s 192 cars that were estimated at just
that time plus the Bluff Creek back to school night so you know that brings in a lot of customers
for their events and our events so like Jodi said there was a lot of jockeying for position in
parking spots on that particular night and that’s, you know Tuesday nights is certainly a busy
night for a lot of other activities with CAA fall soccer and school nights and different other
things going on in the spring and summer. So here’s our current tennis court conditions. These
were taken, these pictures were taken in September. Last month so you can see we’re having
significant ponding around the courts itself for that. You can see the number of cracks kind of
running through there. That is just about as, some of those are just about as over three quarters
of my pen. I didn’t have that picture in here but I put my pen down on there and it was a
significant wide crack on there so you can kind of see the current condition. Even with that
being said, what Jodi was kind of saying before there is still people still playing tennis on there
that you certainly may be limiting the groups and the number of individuals that we do have that
come out there and just simply choose to do another location to play tennis since this one is in
Chanhassen Park and Recreation Commission – October 23, 2018
8
pretty tough shape. You can kind of see how the moisture and the frost has kind of pushed up on
the nets itself and the holes for that. You can see significant heaves in the concrete footings
certainly cracking around that area too. Certainly when you get tension on the nets they certainly
pull in and pull up and it’s not a great situation so you can kind of see where we’re at with that.
And that court, just to go back here real quick, this was crack sealed and resurfaced in 2007 so
about 11 years ago and that’s what it looks like today. And just kind of looking around the
perimeter fencing, certainly we have the frost has been pushing up on the fence and heaving
those footings up with that so that’s in a number of different areas around the perimeter fencing
around those north courts as well. You can kind of see those current conditions as well. So
here’s the fun part. So what staff wanted to do was really make it available to the commission
tonight to look at you know kind of what are our options for those north tennis courts. Current
tennis courts. So number one, we can resurface, reconstruct the two tennis courts and remain
currently what we are. We can resurface, reconstruct to make one tennis court and 4 pickleball
courts on that space. Or we can resurface and reconstruct 6 pickleball courts eliminating tennis
altogether. So what staff did, I worked with Adam and Jodi and myself to try to kind of put
together kind of an item, a list of kind of what those projects are kind of estimated at, at this
current price. Certainly you guys on your notice agenda you guys have other pictures as it
relates to this. You also have that cost estimate. This one right here. That’s kind of how we
came to these numbers so you know just as we’re looking at, we just did tennis itself and just
basically just kind of duplicated what we currently have there with all the resurfacing, the paint,
nets, posts, fencing, that sort of thing. The project estimate currently would be at $59,880.
Okay? If we would do option number 2 with one tennis court and 4 pickleball that $59,880
would still be in place but then it would be an additional $8,400. Actually it’d be $9,285 for that
for the total of $69,165. And if we would just do all pickleball, again keep that $59,000 and then
add all the fencing cost and all that into that. That would add just about $14,000 onto that
$59,000 price tag for a project estimate cost of roughly around $73,805 with that so. That’s kind
of where up against right now for the CIP for 2019. We currently have $150,000 allocated just
with, you know if we would remain with 2 tennis courts at the Rec Center and then the other 2
project locations the cost estimates right now would be at $149,975 so we started at $210,000
with our bids and we pared that down to $149,000 so we’re at, staff really feels that we did reall y
sharpen our pencils and have serious conversations with our contractors and bid estimates on
those so we feel we’re getting good value for the 3 locations but if the commission certainly
would like to explore you know making a budget amendment to the 2019 budget number of
$150,000 that certainly would be the commission’s choice at that point. So staff’s
recommendation to stay within budget would be to resurface, reconstruct the 2 existing tennis
courts for $59,880 at the Chan Rec Center, $45,700 at the South Lotus Lake Park tennis court
and then $44,700 at the Lake Susan Park tennis court. That would be, get us underneath our
$150,000 budgeted total for 2019. And then we certainly would be continuing then to serve our
tennis needs for our community that we are currently having at the Rec Center.
Scharfenberg: Alright, thank you Jodi and Jerry. If you could remain at the podium there and
address any questions that members may have here. I’ll open it up for questions.
Chanhassen Park and Recreation Commission – October 23, 2018
9
Echternacht: I personally like staying with tennis and I’ve been in favor of pickleball…
additional courts added in the surrounding area I think we can push back on what we have.
Bandimere somewhere down the line we could go with another pickleball courts at that point but
because of the money crunch and so on…
Scharfenberg: Anyone else? Jerry does the figures that you’ve gathered and put together
include the outside fencing or is that going to be in addition to what we’re spending?
Ruegemer: No the, certainly for, that would include some of the fencing as well. I think Adam
and I are certainly aware that park maintenance staff will probably have to do some of the
removal of fencing to get equipment in so we’ll do everything we can to stay certainly within
that parameter of that number.
Scharfenberg: But don’t you have to, I mean don’t all the posts have, I mean doesn’t the whole
thing have to come out and be reset again?
Ruegemer: Not necessarily.
Scharfenberg: Even with all that frost heave?
Hoffman: Some portions are not heaved. The portions that are heaved they’ll take those out.
Ruegemer: Yeah.
Scharfenberg: Okay. Alright. And so that, so this does take into consideration the fencing or
there will be additional costs with the fencing.
Ruegemer: It’s my opinion right now or my knowledge that that would be included in that price.
Scharfenberg: Okay. And Jodi just so if you could speak to the issue of, you know I’m not
saying anybody’s in favor of it but if it was all pickleball at the Rec Center how would that
potentially impact do you think the summer programs and have you thought about okay what
would we do? Where would we hold those? Can you just speak to that issue?
Sarles: Sure yeah. I mean I think for us tennis has always been a little more popular because
parents remember playing it a little bit better with the younger kids than pickleball. I believe that
leaving the court situation kind of as is also allows for more activities inside and you know
outside between CAA and our own programs at the Rec Center. Once you start taking away
additional, so if we put in another 6 courts you multiply that by you know 12 more people. 12
more cars times 3 because they come in mass when they come so they like to, players like to be
there for the social aspect and then they tend to stay for the 6:00 to 10:00 p.m. hours especially.
So I think you know we would definitely have to rethink how we program things out there.
Chanhassen Park and Recreation Commission – October 23, 2018
10
What would work. What wouldn’t work as far as to fit in, what everybody’s needs which I’m
not sure that can happen.
Ruegemer: Part of that too Chair Scharfenberg is looking at if we would go to that direction
certainly we would have to work with Chanhassen Athletic Association on those. I mean they
are currently scheduling 2 game times per night per field so, whether that is, you know we’ve
talked about staggering game times. We’ve talked about trying to maximize and schedule a little
smarter type of thing but you know they’re certainly trying to maximize our field options out at
the Rec Center as well so. Not to say that we can’t come to some type of an agreement. Kind of
go down that road but certainly it would be painful for the associations.
Scharfenberg: And I’m assuming that this project would be bid as one big project. The bids
wouldn’t be split out would they?
Hoffman: One project.
Scharfenberg: Okay. And typically in the past did we have local businesses that bid or anybody
nationally that comes in to bid on something like this?
Hoffman: Local contractors.
Scharfenberg: Okay. And just for clarification, you know to make these usable, is this just fill in
the cracks and resurface or will it be more than that?
Hoffman: It’s a petro mat that is really the key and so they crack, take out the cracks. Grind
them down. Fill those and then put that petro mat over the top of that so those cracks don’t
reflect again and that’s been a really successful application over the past few rejuvenations of our
tennis courts. And so you see if you go visit those courts that Jerry mentioned, Meadow Green
and North Lotus, they look in exceptional shape because the cracks are there but they’re
underneath that petro mat and they can’t get through it to reflect into the new surface. So that’s
the change since the last time these were fixed. In ’07 the same application. They ground out
the cracks. Patched them but then they just paved and painted and those cracks came right back
through. That petro mat is a barrier to that crack. It doesn’t allow them to come up into that new
layer of asphalt that you put on.
Boettcher: And how long ago was that done? Like at North Lotus.
Ruegemer: 2012.
Hoffman: Yep, 2012.
Scharfenberg: And how long does the whole kind of process take for them to say do the Rec
Center? How long does that process take?
Chanhassen Park and Recreation Commission – October 23, 2018
11
Hoffman: Probably a month.
Scharfenberg: So have we thought about once, would the bids go out sometime this winter then?
Hoffman: They would. Yep. So the first quarter and then you know prime time June, July,
August. Those are best construction. Best weather…somewhere in there.
Scharfenberg: Okay. Any other questions for staff?
Boettcher: I was just kind of an aside but part of your presentation it sounded a little bit low to
me but I lived in Florida for a few years so it was a little bit different but when you said the
number of parking spots, 165 with 5 handicap, I thought I had a chance to report you but you’re
pretty close to Minnesotaemployee.com standards at 151 to 200 is 6 handicap so. Like I said in
Florida it was usually 90 percent. But again not to deal with this but I thought it sounded a little
bit on the low side.
Scharfenberg: I thought the same thing Jim. It did sound low.
Boettcher: Yeah, well and I’m thinking too, I mean not that someone who’s handicap would
necessarily play pickleball or tennis but coming up to watch or whatever it just sounded so I
guess you’re safe.
Sarles: I can tell you when the senior center has their holiday party out there or events, yep we
are very low on handicap. We actually, I think you’ve kind of parked cars Todd.
Hoffman: (Yes).
Scharfenberg: Alright. Any other questions? If not can I have a motion?
Boettcher: I’d like to make the motion as recommended. The Park and Rec Commission
recommends to City Council that the Chan Rec Center courts be resurfaced, reconstructed to
preserve 2 tennis courts. This project is included in the 2019 CIP tennis court refurbishment
budget.
Scharfenberg: Do we have a second?
Echternacht: I’ll second.
Scharfenberg: We have a motion and a second.
Boettcher moved, Echternacht seconded that the Park and Recreation Commission
recommends to City Council that the Chan Rec Center courts be resurfaced, reconstructed
Chanhassen Park and Recreation Commission – October 23, 2018
12
to preserve 2 tennis courts. This project is included in the 2019 CIP tennis court
refurbishment budget. All voted in favor, except for Commissioner Kelly who abstained.
The motion carried with a vote of 7 in favor and 1 abstention.
Scharfenberg: Alright we have 7 in favor and 1 abstention. Alright moving on. Next item,
again thank you Jerry and Jodi for putting that together. That information. That was very
helpful and we look forward to council approving that project.
Ruegemer: Thank you.
DISCUSSION OF ICE SKATING RINK LOCATIONS.
Scharfenberg: We will move on next to Old Business and I had added skating rinks. I added
that. This past week Todd and I received an email from City Councilmember Elise Ryan.
Councilwoman Ryan has been contacted, indicated she had been contacted by several families
living in the Pioneer Pass neighborhood and she was inquiring about the possibility of having a
pleasure rink placed at Pioneer Pass. Todd sent an email back to the councilwoman indicating
that you know this issue kind of had come up already at our September Park and Rec session.
That we voted on those rinks and Todd wasn’t recommending that we adopt anything, although
Todd indicated that it would be up to myself to bring that back to the commission so I’m just
raising that. Letting people know that that issue had come up and my position would be, I think
similar to Todd’s that we’ve already addressed that particular issue. We asked at the time of the
September meeting if there were any other neighborhoods that had spoken up and we weren’t
aware of any and we made a determination to pass staff’s recommendation. Certainly if the
commission wants to take on a pleasure rink and look at that next year I would say that we would
you know look at something like that next year but I wouldn’t be open necessarily to revising
that this year. Any issues? Any discussion by anybody?
Boettcher: If something like that were to be discussed what would be the location? Would it be
by the playground there?
Scharfenberg: I’m guessing that they have that open field next to the softball field. That they’d
be doing it there, yep.
Hoffman: Do one or the other. Either the soccer field or the softball field. I think we’d pick the
one with the least amount of slope.
Scharfenberg: Alright. Anybody feel inclined to do anything different? Seeing nodded heads,
alright so I will pass that onto Councilwoman Ryan. I know she was going to speak to some of
the people in that neighborhood and let them know that. They had interest in the future Todd
certainly come to the commission and express their interest.
COMMISSION MEMBER COMMITTEE REPORTS. None.
Chanhassen Park and Recreation Commission – October 23, 2018
13
COMMISSION MEMBER PRESENTATIONS. None.
ADMINISTRATIVE PACKET.
Scharfenberg: I would just comment on again the award presented to the Park and Rec
Commission from the, the September meeting down in Rochester and I think Todd and.
Hoffman: Adam.
Scharfenberg: And Adam were down there to accept that award. Maybe Todd you could just
give us a little update on how that went.
Hoffman: Be glad to. Adam and I visited Rochester for a couple of days back in the later part of
September. So great conference. Association of Planners and it was a regional conference but
this was the Minnesota Chapter of Awards and we were really honored. Up on the big screen.
Invited up to join the group and lots of consultants there and then just a lot of area planners and
park and recreation professionals and to be recognized for especially for community
engagement, I think it’s something we really strive to reach out to our citizenry during that
planning process to make sure that the information that we put forth to the, into the plan and to
the City Council was valid and so this really you know brought that home. It was a nice evening
dinner and there’s a photo floating out there somewhere. I haven’t seen it yet so we’ll send that
along when we see it so. But reflecting back, if you recall it was really the commission that
brought this to the attention of the City Council and asked them to approve funding, for it’s
funding a Park and Recreation System Plan and then you appointed a couple of members to sit
on that advisory board and it was an 18 month long process and so you know very in depth plan
and now when we’re starting as staff when we go and write reports so for example we’re doing a
development subdivision review. We go to that plan. And so we go to that plan and we utilize
what the information is in there to reflect back on what kind of requirements we’re going to ask
for conditions of approval for both parks and trails. And so it’s a comprehensive document and
it speaks to the people and when you do that, when you present that kind of information to
developers, everybody recognizes that this plan was officially vetted. Adopted by the City
Council. The citizenry was involved. It’s hard to fight against that and so it’s really a valuable
document for the future of our community and obviously just proud to be recognized for that
process.
Scharfenberg: Alright, thank you Todd. Anything else in the packet? Jerry anything on picnic
evaluations you want to talk about?
Ruegemer: Just you know, just I’d say par for the course.
Boettcher: Don’t ask him to pat himself on the back. We get enough of that.
Chanhassen Park and Recreation Commission – October 23, 2018
14
Ruegemer: Yeah just here we strive hard to really exceed people’s, certainly customer’s
expectations and that doesn’t just, that just doesn’t happen in my chair. Certainly Adam and his
staff are wonderful out there. They’re out there on a daily basis making sure that all the picnic
sites are clean and presentable for our next customers so it really is a team effort. It’s not just me
up here taking the glory so I really tip my cap to the park maintenance division as well. Adam
and his crew do a great job.
Scharfenberg: I’d just comment that I stopped up at Manchester Park I think after our last
meeting and kind of looked at that. You know I think it turned out really nice. Has that all been
completed now?
Hoffman: The sod is down. There’s trees planted. The only thing left would be the final lift of
the asphalt in the parking lot.
Scharfenberg: Okay. And any feedback from anybody that you’ve heard from?
Hoffman: Yep. The neighbors that have been walking down think it’s really nice. We’re just
going to have, let the neighborhood grow used, accustomed to the new facility. You’ll recall
there was a little bit of apprehension about the water treatment plant so we’re just going to open
it up and allow the neighborhood to wander down there and start utilizing it. We may send out a
note of completion when it’s all said and done, thanking them for their patience.
Scharfenberg: Yeah I was really impressed with the way that it all turned out.
Hoffman: It looks nice.
Scharfenberg: Yeah. Alright.
Boettcher: I just had one comment, more of a question. I know it’s on the up and up I’m sure
but I’d never noticed before, there’s a motorhome that’s been parked over at Lake Ann Park right
by the facility shed.
Hoffman: During the day?
Boettcher: Yeah. Well it’s almost like it’s, I’ve taken my dog there in the evening and then the
next morning I see it again. They’re not doing it without permission I’m sure but I just didn’t
know, and that’s I think it was the lady was taking a lot of photographs of the, a lot of still shots
of the area.
Hoffman: It seems like Jerry knows something about it.
Boettcher: Jerry’s cousin probably.
Chanhassen Park and Recreation Commission – October 23, 2018
15
Ruegemer: Commissioner Boettcher I can address that question. I noticed the same thing
probably 2 or 3 weeks ago. I did, I had a conversation with Lieutenant Kittelson with our Carver
County liaison with that. Deputies were summoned to kind of investigate that area out there.
What’s happening is there’s a couple that is going through kind of a transition. They’re waiting
for a new residence to become available I believe the first part of November so what they’ve
been doing is bringing the motorhome there during regular park hours so they are there during
the day. During in that parking lot that you see them. Then at night they’re going to another
location I believe in Chaska for that so they kind of keep making the rounds I guess on that. It’s
legit. Well as far as…but there isn’t any shenanigans going on. It seems like they’re behaving
themselves out there. I know the Carver County seemed satisfied with their I guess excuse of
why they’re there but so it looks like it’s temporary and they will be out of there hopefully the
first part of November.
Boettcher: Well and you could tell them, I don’t know if they still do but Walmart used to offer
that to anyone with a motorhome. When I would be traveling in Sioux Falls that Walmart down
there always had at least 8 or 10 RV’s sitting at it every night.
Hoffman: They still do it.
Boettcher: So it wasn’t any of your relatives sitting out here then?
Ruegemer: No. It was not.
Scharfenberg: It’s not Chanhassen’s version of Breaking Bad?
Ruegemer: I don’t think there was any meth going on the way it sounded so I think we’re good.
Hoffman: It has brought up a question because now sports teams bring motorhomes as their club
house and so motorhome parking is not permitted in Lake Ann Park by ordinance so it’s not, it’s
not accommodated and so there is always that to fall back on. You have to fit in the stall to be
legal. There is not motorhome parking available at Lake Ann Park.
Boettcher: Good to know.
Hoffman: But Chair Scharfenberg the last thing I have is November we do not have any, other
than a couple reports which could be moved to December so if a development comes through.
Lands on the November agenda we’ll continue with that meeting but otherwise we may, with
your permission postpone it and move those items to December and then not meet in November
but staff will keep you updated. Typically that we’ll know about 2 weeks out. And then on a
development note the Holasek property, his name is called Holasek Business Park and it does not
require review by the Park and Recreation Commission but I can tell you what it is. There’s 3
large industrial buildings built. Really the east to west along, from Lyman south end of the
property, that pond that you see kind of that wetland area will be a pond. The main entrance will
Chanhassen Park and Recreation Commission – October 23, 2018
16
be right across from Galpin. It’s being developed by Mark Undestad and his group and the park
fees will be about $454,000 so it’s 12 and half thousand dollars per acre times the acreage of the
3 lots. There’s an outlot that does not get charged so I wrote that report today. It’s in your
admin packet for the next time so I just wanted to let you know that that is at least up for
consideration. It sounds like there’s users for all 3 of the structures that are being built. They’re
about 110,000 square feet each on average. These facilities, it sounds like they’re transfer type
facilities. Packaging transfer type facilities and so it’s pretty exciting. I know there was talk off
and on about potentially athletic fields there. Something like that but it doesn’t seem to be in the
cards right now but $454,000 in park fees isn’t bad either.
Kelly: Todd if we’re not having a meeting next month don’t we have to figure out our December
meeting because it won’t be the fourth Tuesday and that will be the party night.
Hoffman: Yep. It’s always the second Tuesday so it’s scheduled.
Kelly: The 11th?
Scharfenberg: December 11th.
Hoffman: Yep. That is per the schedule, correct.
Kelly: And do we meet earlier on that? On December, I can’t remember.
Hoffman: Typically we have. About 6:30 so we can get out of there and get out for our social.
Kelly: Okay, thank you.
Hoffman: You’re welcomed.
Scharfenberg: Okay if there isn’t anything else can I entertain a motion?
Boettcher moved, Echternacht seconded to adjourn the meeting. All voted in favor and the
motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission
meeting was adjourned at 8:20 p.m.
Submitted by Todd Hoffman
Park and Recreation Director
Prepared by Nann Opheim
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, December 11, 2018
Subject Establish 2019 Picnic Reservation Fees
Section NEW BUSINESS Item No: G.1.
Prepared By Jerry Ruegemer, Recreation
Superintendent
File No:
PROPOSED MOTION
The Park and Recreation Commission recommends that the City Council approve the 2019 picnic reservation fees
for group picnics.
Approval requires a simple majority vote of members present
BACKGROUND
Annually, the Park and Recreation Commission reviews many aspects of group picnic reservations from total revenue,
reservation categories, customer types, and other related items. A large group reservation fee was implemented to
cover the extra expenses related to groups of 100 or more guests. The implemented large group fee was not met with
opposition and should continue. Reservation fee comparisons from local agencies were reviewed and the City of
Chanhassen’s fees are comparable.
RECOMMENDATION
It is recommended that the Park and Recreation Commission recommend that the City Council establish the 2019
group picnic reservation fees at the same level as 2018. The Park and Recreation Commission recommendation will
be forwarded to the City Council for approval at their January 14 meeting.
ATTACHMENTS:
Proposed 2019 Picnic Reservation Fees
CHANHASSEN PICNIC INFORMATION
City of Chanhassen, 7700 Market Blvd., P.O. Box 147,
Chanhassen, MN 55317
952-227-1121
LAKE SUSAN PARK SHELTER
• Available May 1-September 30
• Accommodates 50-200
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
25’ x 45’ covered shelter has lights, electrical outlet, water spigot, bathrooms, picnic tables, trash receptacles, play
area, sand volleyball court, ball field, basketball court, tennis courts, fishing pier and boat access.
LAKE ANN PARK LAKESIDE PAVILION
• Available May 1-September 30
• Accommodates 25-175
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
40’ x 40’ covered shelter has lights, electrical outlets, access to water, bathrooms, ball fields, play areas, grills, trash
receptacles, swimming beach, boat access, fishing pier, boat rentals, concessions, tennis court, and birds eye view of
Lake Ann.
AL KLINGELHUTZ MEMORIAL PAVILION
• Available May 1-September 30
• Accommodates 100-400
• Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general
public.
Amenities
50’ x 100’ covered shelter with lights, electricity, picnic tables, grills, trash receptacles, portable restrooms, water
spigot, ball fields, play areas, swimming beach, fishing pier, boat access, boat rentals, concessions, and tennis court.
Group Reservation Rates (Including Tax)
Type Monday-Thursday Friday-Sunday
Resident $100 $125
Resident School $45 $50
Non-Resident $200 $250
Non-Resident School $100 $150
Non-Profit/Senior Group Discount 25% 25%
Large Group Fee (100+ Guests) Chanhassen Resident $50 NR Chanhassen $100
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, December 11, 2018
Subject 2018 Halloween Party Evaluation
Section REPORTS Item No: I.1.
Prepared By Katie Mathews, Recreation Supervisor File No:
SUMMARY
The 34th annual Halloween Party was held on Saturday, October 27th at the Chanhassen Recreation Center.An
estimated 321 children, ages 12 and under registered for the event. Registrants and their families enjoyed live
entertainment, carnival games, refreshments, indoor trickortreating, a spooky room, and hayrides.Listed below are
comments regarding each component of the event and an expense report is attached.
Entertainment
Kevin Hall the magician performed for the audience in the Rec Center gym.The audience was entertained throughout
the half hour show, which was a good length of time.Both kids and adults gave positive reviews of the show.
Spooky Rooms
Rooms 1 & 2 were transformed into the spooky rooms.One side was decorated as a dark cemetery and the other as
Frankenstein’s lair.They are designed specifically for the younger children, with the intent not to scare anyone.The
rooms were staffed with costumed volunteers who handed out candy to the children.Special thanks to our Park
Maintenance staff for their help and dedication to these rooms.
Carnival Games
The Bluff Creek Elementary gym was used for the carnival games, which allows for easy traffic flow and
accommodates a large number of people.The games were staffed by volunteers from the Chanhassen and Chaska
High School Key Clubs.
Refreshments
Complimentary cookies and apple cider were provided to attendees in Rooms 3 & 4.Fiftysix (56) dozen cookies
and 14 gallons of cider were purchased from Cub Foods in Chanhassen.The cookie order was a good quantity for
the crowd.
Hayrides
Hayrides continue to be a popular activity for participants.Once again we contracted with Ken Theis for this service.
He provides one hay wagon pulled by two horses.The hayride is located in the front of the Recreation Center where it
receives high visibility as partygoers enter the building.
Face Painting
Face painters were hired from Maund Entertainment, which provided complimentary services to participants.Having
three artists continues to work well, as lines were manageable for this popular activity.
PARK AND RECREATION COMMISSION STAFF REPORTTuesday, December 11, 2018Subject2018 Halloween Party EvaluationSectionREPORTS Item No: I.1.Prepared By Katie Mathews, Recreation Supervisor File No: SUMMARYThe 34th annual Halloween Party was held on Saturday, October 27th at the Chanhassen Recreation Center.Anestimated 321 children, ages 12 and under registered for the event. Registrants and their families enjoyed liveentertainment, carnival games, refreshments, indoor trickortreating, a spooky room, and hayrides.Listed below arecomments regarding each component of the event and an expense report is attached.EntertainmentKevin Hall the magician performed for the audience in the Rec Center gym.The audience was entertained throughoutthe half hour show, which was a good length of time.Both kids and adults gave positive reviews of the show.Spooky RoomsRooms 1 & 2 were transformed into the spooky rooms.One side was decorated as a dark cemetery and the other asFrankenstein’s lair.They are designed specifically for the younger children, with the intent not to scare anyone.Therooms were staffed with costumed volunteers who handed out candy to the children.Special thanks to our ParkMaintenance staff for their help and dedication to these rooms.Carnival GamesThe Bluff Creek Elementary gym was used for the carnival games, which allows for easy traffic flow andaccommodates a large number of people.The games were staffed by volunteers from the Chanhassen and ChaskaHigh School Key Clubs.RefreshmentsComplimentary cookies and apple cider were provided to attendees in Rooms 3 & 4.Fiftysix (56) dozen cookiesand 14 gallons of cider were purchased from Cub Foods in Chanhassen.The cookie order was a good quantity forthe crowd.HayridesHayrides continue to be a popular activity for participants.Once again we contracted with Ken Theis for this service.He provides one hay wagon pulled by two horses.The hayride is located in the front of the Recreation Center where itreceives high visibility as partygoers enter the building.Face PaintingFace painters were hired from Maund Entertainment, which provided complimentary services to participants.Having
three artists continues to work well, as lines were manageable for this popular activity.
Volunteers/Staff
We had a tremendous group of volunteers from the community as well as the Chanhassen and Chaska High School
Key Clubs, SouthWest Christian High School and Minnetonka National Honor Society.Volunteers assisted with event
set up, registration, operating carnival games, handing out candy in the spooky rooms, providing refreshments, and
cleaning up at the conclusion of the event.
General Comments/Recommendations for 2019
§Continue to reserve Conference Room 1 until Monday morning.This gives us a place to store supplies over the
weekend.
§Look at adding additional props to the Spooky Room to keep things fresh for guests who attend multiple years
in a row.
§Schedule volunteers from 4:30–8:30 p.m. This provides ample preparation time before the event and additional
help cleaning up afterwards.
§Having 3036 volunteers provides great coverage for all of the activities for the evening.Continue to recruit
volunteers from staff, organizations and clubs, volunteer groups, and Park and Rec Commissioners.
ATTACHMENTS:
Expense Report
c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\eba8111d-2cfc-4d22-b97d-
258553c6d994\chanhassen.1670.1.expense_report_2018.docx
2019 HALLOWEEN PARTY
Expense Report
REVENUE
Participants 321 @ $5.00 TOTAL $ 1,605.00
EXPENSES
101-1614-4130 (Budget: $2,100)
Target – Candy and General Supplies $ 520.71
Cub Foods – Cookies and Cider $ 292.51
Dominos – Pizzas $ 119.47
Prior Lake Flowers (butler prop) $ 215.00
Fun Express – Carnival Prizes $ 521.56
Party City – General Supplies $ 232.87
TOTAL $ 1,902.12
101-1614-4300 (Budget: $1,500)
Ken Theis – Hayrides $ 550.00
Maund Entertainment – Face Painters (3) $ 1,090.00
And Magician TOTAL $ 1,640.00
101-1614-4340 (Budget: $300)
Chanhassen Villager Inserts (est.) $ 263.20
TOTAL $ 263.20
Total Expenditures $ 3,805.32
Total Revenue $ 1,605.00
$ (1,200.32)*
The Halloween Party is the last of four events under the Community Event Sponsorship
Program. Over 51 businesses have contributed approximately $34,252.41 in cash and goods in
2018 to support these four events.
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, December 11, 2018
Subject Park Maintenance Quarterly Update
Section REPORTS Item No: I.2.
Prepared By Adam Beers, Park Superintendent File No:
DISCUSSION
All outdoor facility operations have been shutdown and winterized for the season.
All irrigation systems have been winterized.
Paddle boats are in the shop for annual maintenance.
Docks and piers have been moved to shore for the winter season.
Routine maintenance to small engine equipment. (weed whips, backpack blowers, push mowers etc.)
Staff has been busy preparing for winter season
Plowing equipment has been prepped for the season.
Trail pruning will take place throughout the winter.
Plow flags have been installed to identify trails and sidewalk routes.
Hockey rinks have been cleaned and swept and are ready to make ice.
Warming houses are tentatively scheduled for delivery on December 12th.
Staffing update
I would like to welcome Jason Koehnen and JJ Wall to the Park Maintenance department. Both Jason and JJ
have been on staff for a few months and have been great additions to our team. Welcome to the City of
Chanhassen Park maintenance division!
All seasonal staff have finished working for the season.
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, December 11, 2018
Subject Senior Center Quarterly Update
Section REPORTS Item No: I.4.
Prepared By Mary Blazanin, Senior Center
Coordinator
File No:
SUMMARY
The Senior Center continues to offer a wide range of trips, special events, lifelong learning presentations, and health
and wellness discussion sessions. We also continue to work closely with the Act on Alzheimer's team, providing
education and resources for seniors dealing with memory loss and their caregivers.
The Annual Holiday Party was held on December 8 at the Chanhassen Recreation Center. We had 85 patrons
registered, including local dignitaries and four representatives from Charter Bank, which helped sponsor this year's
event. Our Women's Club also hosted a cookie and tea event on December 10.
Our annual Oktoberfest Celebration and Pancake Breakfast were well attended, with a combined total of 120
participants. Additionally, we enjoyed several day trips, including a play outing to the Masonic Home's new Ives
Auditorium, the Minnesota Zoo, and an overnight excursion to Wisconsin's Cranberry Country.
November was Alzheimer's and Aging Awareness month, in which we offered Lunch and Learn sessions on topics
related to the challenges facing caregivers and aging seniors. One of these was an excellent Scam Prevention and
Awareness presentation by Det. Joe DeRosier. We hope to repeat this session in the fall of 2019. In 2019, we also
plan to offer once a month workshops and presentations on topics related to understanding and dealing with memory
loss related issues.
In November, we started a new monthly series titled "Soup, Salad and Speaker or Song" events. These programs will
include a speaker or performer, followed by a simple soup and salad meal. These events are being cosponsored by a
variety of local senior housing and senior services organizations. This is a good way to bring seniors together to meet
each other, introduce them to our services, and build community within our center. So far, we have had a great
response to these programs.
Ongoing lifelong learning classes have included Smart Driver Tech, Defensive Driving, Details with the Deputies,
British History Series, Beginner's Bridge, and "The Mighty Mississippi" show. We have partnered on trips and events
with both the Chaska Lodge and Victoria Park and Rec, and will continue to do so in 2019.
Finally, starting in October, we began writing a monthly column for the Chanhassen Villager, titled "Silver Insights."
This is a great opportunity for us to inform citizens about our program offerings and available resources.
DISCUSSION
PARK AND RECREATION COMMISSION STAFF REPORTTuesday, December 11, 2018SubjectSenior Center Quarterly UpdateSectionREPORTS Item No: I.4.Prepared By Mary Blazanin, Senior CenterCoordinator File No: SUMMARYThe Senior Center continues to offer a wide range of trips, special events, lifelong learning presentations, and healthand wellness discussion sessions. We also continue to work closely with the Act on Alzheimer's team, providingeducation and resources for seniors dealing with memory loss and their caregivers.The Annual Holiday Party was held on December 8 at the Chanhassen Recreation Center. We had 85 patronsregistered, including local dignitaries and four representatives from Charter Bank, which helped sponsor this year'sevent. Our Women's Club also hosted a cookie and tea event on December 10.Our annual Oktoberfest Celebration and Pancake Breakfast were well attended, with a combined total of 120participants. Additionally, we enjoyed several day trips, including a play outing to the Masonic Home's new IvesAuditorium, the Minnesota Zoo, and an overnight excursion to Wisconsin's Cranberry Country.November was Alzheimer's and Aging Awareness month, in which we offered Lunch and Learn sessions on topicsrelated to the challenges facing caregivers and aging seniors. One of these was an excellent Scam Prevention andAwareness presentation by Det. Joe DeRosier. We hope to repeat this session in the fall of 2019. In 2019, we alsoplan to offer once a month workshops and presentations on topics related to understanding and dealing with memoryloss related issues.In November, we started a new monthly series titled "Soup, Salad and Speaker or Song" events. These programs willinclude a speaker or performer, followed by a simple soup and salad meal. These events are being cosponsored by avariety of local senior housing and senior services organizations. This is a good way to bring seniors together to meeteach other, introduce them to our services, and build community within our center. So far, we have had a greatresponse to these programs.Ongoing lifelong learning classes have included Smart Driver Tech, Defensive Driving, Details with the Deputies,British History Series, Beginner's Bridge, and "The Mighty Mississippi" show. We have partnered on trips and eventswith both the Chaska Lodge and Victoria Park and Rec, and will continue to do so in 2019.Finally, starting in October, we began writing a monthly column for the Chanhassen Villager, titled "Silver Insights."This is a great opportunity for us to inform citizens about our program offerings and available resources.
DISCUSSION
ATTACHMENTS:
1. Holiday Party Flyer
2. Women's Holiday Tea Party Flyer
3. Pancake Breakfast and WWII on Alaskan Soil Flyer
4. Good Ole Days of WCCO Flyer
5. Safety and Memory Loss Education Program Information
This is a wonderful time of year to celebrate family and friends, and gather for meals and fun. You are invited to
attend our Annual Senior Center Holiday Party. A special holiday buffet lunch will be served before we enjoy the
uplifting music of Grace Notes, a trio of women who spark fond memories of holidays gone by, along with familiar
songs for celebrating today.
A very special thank you to Charter Bank
Chanhassen for co-sponsoring this event.
Chanhassen Recreation Center | $17 Resident/$18 Non-Resident
Registration Deadline: Monday, November 19 | Code: 6184.110
HOLIDAY PARTY | THURSDAY, DECEMBER 6 | $17 RES/$18 NON-RES | 6184.110
THURSDAY, DECEMBER 6 | 12PM
For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700
Market Boulevard P.O. Box 147, Chanhassen, MN 55317. No refunds given after the deadline date unless the event is canceled by the Senior Center.
Participant’s Name: DOB:
Participant’s Name: DOB:
Address: City, State, Zip:
Home Phone: Alt. Phone: email: PROGRAM REGISTRATION FORMI, the participant, do hereby agree to participate in the above-mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which
may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs
taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Data Privacy
Policy: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child‘s name, sex, birth date, address,
phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information,
failure to do so will prevent you from participating in the program.
Participant Signature Date:
Please make checks payable to the City of Chanhassen. Credit card payments accepted for $10 and over ONLY and must be made in person.
For Office Use Only Date Registered: Amount: Check: Cash: CC: By:
Holiday Party
CHANHASSEN SENIOR CENTER’S ANNUAL
Invite a friend and gather for the annual Women’s Club Holiday Treats, Tea & Coffee event, followed
by speaker and storyteller Pati Kachel. Pati presents her colorful collection of vintage aprons and the
enchanting stories of the people who wore them. Aprons represent people who have loved us and
served us. She honors the memory of those industrious family devoted, community loving women with
her good humor, poems, songs and tender tales. Participants are encouraged to bring one of their own
special aprons along to this event.
Chanhassen Senior Center | $8 for Non-Women’s Club Members
Registration Deadline: Friday, November 30
WOMEN’S CLUB HOLIDAY TEA & COFFEE | MONDAY, DECEMBER 10 | $8 NON-MEMBERS
MONDAY, DECEMBER 10 | 9:30AM
For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700
Market Boulevard P.O. Box 147, Chanhassen, MN 55317. No refunds given after the deadline date unless the event is canceled by the Senior Center.
Participant’s Name: DOB:
Participant’s Name: DOB:
Address: City, State, Zip:
Home Phone: Alt. Phone: email: PROGRAM REGISTRATION FORMI, the participant, do hereby agree to participate in the above-mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which
may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs
taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Data Privacy
Policy: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child‘s name, sex, birth date, address,
phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information,
failure to do so will prevent you from participating in the program.
Participant Signature Date:
Please make checks payable to the City of Chanhassen. Credit card payments accepted for $10 and over ONLY and must be made in person.
For Office Use Only Date Registered: Amount: Check: Cash: CC: By:
“Heart Strings & Apron Strings”
Women’s Club Holiday
Tea & Coffee
Join us for a delicious pancake and sausage breakfast, followed by a presentation on the role of the Aleutian Islands
in WWII as told by Melonie Shipman, former Education Coordinator for the Wildlife Refuge which manages these WWII
battlefields. She’ll talk about the soldiers who boarded planes to fight in the Pacific and found themselves heading for
the Aleutian Islands, where the Japanese waged war on the steep, volcanic, foggy “Birthplace of Winds.” You’ll hear
a briefing of U.S. troop arrival in 1943. You’ll learn about the weather, logistical challenges, and terrain that would be
their biggest enemy. Then skip ahead 50 years to learn how these “footprints” impacted soldiers, villages, wildlife and
wilderness land.
Chanhassen Senior Center | $10 Residents/$11 Non-Residents
Registration Deadline: Tuesday, November 6 | Code: 6184.102
WWII ON ALASKA SOIL | THURSDAY, NOVEMBER 15 | $10RES/$11NON-RES | 6184.102
THURSDAY, NOVEMBER 15 | 9AM
For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700
Market Boulevard P.O. Box 147, Chanhassen, MN 55317. No refunds given after the deadline date unless the event is canceled by the Senior Center.
Participant’s Name: DOB:
Participant’s Name: DOB:
Address: City, State, Zip:
Home Phone: Alt. Phone: email: PROGRAM REGISTRATION FORMI, the participant, do hereby agree to participate in the above-mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which
may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs
taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Data Privacy
Policy: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child‘s name, sex, birth date, address,
phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information,
failure to do so will prevent you from participating in the program.
Participant Signature Date:
Please make checks payable to the City of Chanhassen. Credit card payments accepted for $10 and over ONLY and must be made in person.
For Office Use Only Date Registered: Amount: Check: Cash: CC: By:
Pancake Breakfast
& WWII on
Alaska Soil
Curtis Beckmann, News Director at WCCO from the 1960s to the 1980s, shares fond remembrances and
captivating stories of a time gone by at ‘CCO. It was an era of large personalities and driven news
reporting by radio icons such as Boone and Erickson, Howard Viken, Jergen Nash, Steve Cannon, Bill
Diehl, and Ray Christensen. Following his presentation, we will enjoy a yummy soup & salad lunch,
which also includes rolls, dessert, and beverages.
Chanhassen Senior Center | $11 Residents/$12 Non-Residents
Code: 6184.114 | Registration Deadline: Monday, November 26
GOOD OLE DAYS OF WCCO RADIO | THURS, NOV 29 | $11 RES/$12 NON-RES | 6184.114
THURSDAY, NOVEMBER 29 | 11AM - 1PM
For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700
Market Boulevard P.O. Box 147, Chanhassen, MN 55317. No refunds given after the deadline date unless the event is canceled by the Senior Center.
Participant’s Name: DOB:
Participant’s Name: DOB:
Address: City, State, Zip:
Home Phone: Alt. Phone: email: PROGRAM REGISTRATION FORMI, the participant, do hereby agree to participate in the above-mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which
may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs
taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Data Privacy
Policy: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child‘s name, sex, birth date, address,
phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information,
failure to do so will prevent you from participating in the program.
Participant Signature Date:
Please make checks payable to the City of Chanhassen. Credit card payments accepted for $10 and over ONLY and must be made in person.
For Office Use Only Date Registered: Amount: Check: Cash: CC: By:
The Good Ole Days
of WCCO Radio
This event is co-sponsored by HomeInstead Senior Care
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, December 11, 2018
Subject Recreation Center Quarterly Update
Section REPORTS Item No: I.5.
Prepared By Jodi Sarles, Recreation Center Manager File No:
DISCUSSION
Program Information
Dance for Fun:The winter session of dance has begun with 80 participants registered to date. There are 24 classes
offered in a variety of styles.
Rec Center Sports:
·Small Fry Sports (ages 34):We have had sessions of football, soccer, basketball and currently children are
participating in a session of Super Heroes in Training. One hundred sixtysix children have taken part of the fall
session of Small Fry Sports.
·Lil’ Star Sports (ages 56): We have completed two sessions of Lil’ Star Sports including soccer, and
basketball. We are currently offering a shortened session of Track & Field for December. In total, ninetyeight
children have participated in the Lil’ Star programs.
2018 Artisan Fair:The 10th Annual Artisan Fair was held on Saturday, November 3 in the Rec Center Gym. Twenty
four local artists sold a variety of handcrafted items. Approximately 350 visitors came to the Rec Center for a day of
local shopping.
2018 Holiday Boutique:This event was held in the Rec Center Gym on Saturday, December 2 from 10am2pm.
Thirtyfive vendors participated in this event and reports were that sales were very good.
Adult Activities
Fit for Life:In the four sessions held in 2018, there were 48 total registrants for the sessions and an additional 472
dropin visits for the year.
Personal Training:This program has been a continued success. Our trainers have been busy. They have performed
163, onehour sessions this year.
Yoga:We offer Gentle Flow and Vinyasa Flow Yoga at the Rec Center. Seventeen students attend this program on
Tuesday nights.
Pickleball:We have adjusted our gym schedule this fall to accommodate for the popularity of pickleball. We have
PARK AND RECREATION COMMISSION STAFF REPORTTuesday, December 11, 2018SubjectRecreation Center Quarterly UpdateSectionREPORTS Item No: I.5.Prepared By Jodi Sarles, Recreation Center Manager File No: DISCUSSIONProgram InformationDance for Fun:The winter session of dance has begun with 80 participants registered to date. There are 24 classesoffered in a variety of styles. Rec Center Sports:·Small Fry Sports (ages 34):We have had sessions of football, soccer, basketball and currently children areparticipating in a session of Super Heroes in Training. One hundred sixtysix children have taken part of the fallsession of Small Fry Sports.·Lil’ Star Sports (ages 56): We have completed two sessions of Lil’ Star Sports including soccer, andbasketball. We are currently offering a shortened session of Track & Field for December. In total, ninetyeightchildren have participated in the Lil’ Star programs.2018 Artisan Fair:The 10th Annual Artisan Fair was held on Saturday, November 3 in the Rec Center Gym. Twentyfour local artists sold a variety of handcrafted items. Approximately 350 visitors came to the Rec Center for a day oflocal shopping. 2018 Holiday Boutique:This event was held in the Rec Center Gym on Saturday, December 2 from 10am2pm.Thirtyfive vendors participated in this event and reports were that sales were very good.Adult ActivitiesFit for Life:In the four sessions held in 2018, there were 48 total registrants for the sessions and an additional 472dropin visits for the year. Personal Training:This program has been a continued success. Our trainers have been busy. They have performed163, onehour sessions this year.Yoga:We offer Gentle Flow and Vinyasa Flow Yoga at the Rec Center. Seventeen students attend this program onTuesday nights.
Pickleball:We have adjusted our gym schedule this fall to accommodate for the popularity of pickleball. We have
daily times for people to play and have continued offering beginner lessons monthly. With Chaska and Victoria, we
are sponsoring a TriCity Pickleball Tournament in January.
Promotions and Events
Chair Yoga:The Rec Center will begin offering this program in January. A free trial class is offered on Friday,
December 28, 9:45am10:45am.
Punch Card Sale:The Chanhassen Recreation Center’s annual sale runs December 131. The promotion offers a free
10Punch Card with the purchase of a 40Punch Card. It’s a $27.50$35.00 savings (depending on the category).
Dance for Fun Winter Showcase, February 2, 2019:Performances are at 1:30pm and 3:30pm at the Chan Rec
Center.
PARK AND RECREATION COMMISSION STAFF REPORT
Tuesday, December 11, 2018
Subject 2018 Tree Lighting Ceremony Review
Section REPORTS Item No: I.6.
Prepared By Jerry Ruegemer, Recreation
Superintendent
File No:
BACKGROUND
This year’s Tree Lighting Ceremony was held on Saturday, December 1 from 5:00 – 6:00pm. Mayor Denny
Laufenburger and family members of the Chanhassen Fire Department “flipped the switch” illuminating City Center
Park. In spite of the wintery mix of weather, the event had an excellent turnout with over 350 people in attendance.
This is a wonderful holiday celebration that many people enjoy.
Refreshments
BuyChanhassen representative Vernelle Clayton coordinated food and drink donations from the business community.
The contributing organizations were: Lunds and Byerlys, Caribou Coffee, Cub Foods, and Americana Community
Bank.
Bonfire
The Park Maintenance staff set up a wonderful, warm bonfire for all to enjoy. With the snow and windy conditions, the
fire was a needed component to keep everybody warm at this outdoor winter event.
Santa Claus
The Mustard Seed Landscaping and Garden Center arranged for a visit by Santa Claus and one of his elves. Santa
appeared out of his workshop, which was built by Park Maintenance. He entertained the crowd, passed out candy
canes, and posed for pictures. Mark Halla of the Mustard Seed and Landscaping Garden Center has been a great
sponsor, and is already looking forward to helping out at next year’s event!
Carolers
Living Christ Lutheran Church of Chanhassen provided a group of about 20 carolers for the event. They were excited
to be a part of this celebration and are already looking forward to caroling again next year.
Gingerbread House Display
The entries for the 10 th Annual Gingerbread House Contest were on display at the event. This year there were 4
entries and winners were declared in the categories of Most Creative, Most Difficult and Honorable Mention.
2018 Tree lighting Ceremony
Revenue/ Expense Report
PARK AND RECREATION COMMISSION STAFF REPORTTuesday, December 11, 2018Subject2018 Tree Lighting Ceremony ReviewSectionREPORTS Item No: I.6.Prepared By Jerry Ruegemer, RecreationSuperintendent File No: BACKGROUNDThis year’s Tree Lighting Ceremony was held on Saturday, December 1 from 5:00 – 6:00pm. Mayor DennyLaufenburger and family members of the Chanhassen Fire Department “flipped the switch” illuminating City CenterPark. In spite of the wintery mix of weather, the event had an excellent turnout with over 350 people in attendance.This is a wonderful holiday celebration that many people enjoy.RefreshmentsBuyChanhassen representative Vernelle Clayton coordinated food and drink donations from the business community.The contributing organizations were: Lunds and Byerlys, Caribou Coffee, Cub Foods, and Americana CommunityBank.BonfireThe Park Maintenance staff set up a wonderful, warm bonfire for all to enjoy. With the snow and windy conditions, thefire was a needed component to keep everybody warm at this outdoor winter event.Santa ClausThe Mustard Seed Landscaping and Garden Center arranged for a visit by Santa Claus and one of his elves. Santaappeared out of his workshop, which was built by Park Maintenance. He entertained the crowd, passed out candycanes, and posed for pictures. Mark Halla of the Mustard Seed and Landscaping Garden Center has been a greatsponsor, and is already looking forward to helping out at next year’s event!CarolersLiving Christ Lutheran Church of Chanhassen provided a group of about 20 carolers for the event. They were excitedto be a part of this celebration and are already looking forward to caroling again next year.Gingerbread House DisplayThe entries for the 10 th Annual Gingerbread House Contest were on display at the event. This year there were 4entries and winners were declared in the categories of Most Creative, Most Difficult and Honorable Mention.2018 Tree lighting Ceremony
Revenue/ Expense Report
Revenue:
Gingerbread House Contest: Registration $20.00
TOTAL:$20.00
Expenditures:
Crystal Collection Reindeer $300.00
Advertising (estimate)$250.00
Epic Rental – Stage $242.65
Party City of Chanhassen $20.84
Candy Canes $18.17
TOTAL:$831.66
Total Revenue:$20.00
Total Expenditures:$831.66
($ 811.66)