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Agenda and PacketAGENDA PARK AND RECREATION COMMISSION TUESDAY, APRIL 27, 2021, 7:00 P.M. CHANHASSEN RECREATION CENTER, 2310 COULTER BOULEVARD Virtual Due to the COVID­19 pandemic, for the next few weeks it is anticipated that some or all of the members of the Park and Recreation Commission will participate in meetings by telephone and/or web conference pursuant to Minnesota Statutes, Section 13D.021, rather than in person at the Park and Recreation Commission's regular meeting place in the Chanhassen City Hall Council Chambers, 7700 Market Boulevard, Chanhassen, Minnesota. If you would like to provide comments on any of the agenda items, email prccomments@ci.chanhassen.mn.us. All comments received by 6:00 p.m. on the day of the meeting will be included as a part of the Park and Recreation Commission meeting. A.7:00 P.M. ­ CALL TO ORDER B.ROLL CALL 1.Nomination and Appointment of 2021/22 Chair and Vice­Chair C.APPROVAL OF AGENDA Commissioners may add or delete items at this time. D.PUBLIC ANNOUNCEMENTS E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time.  If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES 1.Approve Park & Recreation Minutes dated March 23, 2021 G.NEW BUSINESS 1.Award Low Quote, Pheasant Hills Park and Carver Beach Park Concrete Border and Lake Susan Basketball Court Improvements 2.Approve Purchase, Park Equipment Replacement Schedule for Pheasant Hills Park and Carver Beach Park AGENDAPARK AND RECREATION COMMISSIONTUESDAY, APRIL 27, 2021, 7:00 P.M.CHANHASSEN RECREATION CENTER, 2310 COULTER BOULEVARDVirtualDue to the COVID­19 pandemic, for the next few weeks it is anticipated that some or all of the members ofthe Park and Recreation Commission will participate in meetings by telephone and/or web conferencepursuant to Minnesota Statutes, Section 13D.021, rather than in person at the Park and RecreationCommission's regular meeting place in the Chanhassen City Hall Council Chambers, 7700 MarketBoulevard, Chanhassen, Minnesota.If you would like to provide comments on any of the agenda items, emailprccomments@ci.chanhassen.mn.us. All comments received by 6:00 p.m. on the day of the meeting will beincluded as a part of the Park and Recreation Commission meeting.A.7:00 P.M. ­ CALL TO ORDERB.ROLL CALL1.Nomination and Appointment of 2021/22 Chair and Vice­ChairC.APPROVAL OF AGENDACommissioners may add or delete items at this time.D.PUBLIC ANNOUNCEMENTSE.VISITOR PRESENTATIONSCommission Procedures allow for presentations from the audience at this time.  If a motion isrequired, the item will be forwarded to the next available agenda to allow for publication and reviewprior to consideration.F.APPROVAL OF MINUTES1.Approve Park & Recreation Minutes dated March 23, 2021G.NEW BUSINESS1.Award Low Quote, Pheasant Hills Park and Carver Beach Park Concrete Border andLake Susan Basketball Court Improvements 2.Approve Purchase, Park Equipment Replacement Schedule for Pheasant Hills Park and Carver Beach Park 3.Recognize City Council Appointments to the Commission 4.Receive 2020 Park and Recreation Department Annual Report H.OLD BUSINESS I.REPORTS 1.2021 Easter Egg Candy Hunt Evaluation J.COMMISSION MEMBER COMMITTEE REPORTS K.COMMISSION MEMBER PRESENTATIONS L.ADMINISTRATIVE PACKET M.ADJOURNMENT PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, April 27, 2021 Subject Nomination and Appointment of 2021/22 Chair and Vice­Chair Section ROLL CALL Item No: B.1. Prepared By Jerry Ruegemer, Park and Recreation Director File No:  SUBJECT Nomination and Appointment of 2021/22 Chair and Vice­Chair SUMMARY Park and Recreation Commission bylaws specify that the commission shall select from among its membership a chairperson and vice­chairperson. The following excerpt describes the procedure for electing these officers and the roles for each. DISCUSSION Section 4 Organization: 4.1 Election of Officers: At the first meeting in April of each year, the Park and Recreation Commission shall hold an organizational meeting. At this meeting, the commission shall elect from its membership a chairperson and vice­chairperson. Each member shall cast its vote for the member he/she wishes to be chosen as chairperson. If no one receives a majority, voting shall continue until one member receives the majority support. Vice­chairperson shall be elected from the remaining numbers of the same proceeding. 4.2 Duties of the Chairperson and Vice­Chairperson: The chairperson, or in his/her absence the vice­ chairperson, shall preside at meetings, appoint committees from its own membership, and perform other such duties as ordered by the commission. The chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible and shall remind members, witnesses, and petitioners to preserve order and decorum and to keep comments to the subject at hand. The chairperson shall not move for action, but may second motions. PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, April 27, 2021 Subject Approve Park & Recreation Minutes dated March 23, 2021 Section APPROVAL OF MINUTES Item No: F.1. Prepared By Kim Meuwissen, Admin/Office Manager File No:  ATTACHMENTS: Summary Minutes CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES March 23, 2021 Chairman Boettcher called the meeting to order at 7:01 p.m. via Zoom. MEMBERS PRESENT: Jim Boettcher, Sandy Sweetser, Matt Kutz, Jim Peck, Joe Scanlon, and Karl Tsuchiya MEMBERS ABSENT: Youth Commissioner Zoe Erpelding STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director, Priya Tandon, Recreation Supervisor, Adam Beers, Park Superintendent, Mary Blazanin, Senior Center Coordinator, and Jodi Sarles, Rec Center Manager PUBLIC PRESENT: None. APPROVAL OF AGENDA. Commissioner Tsuchiya moved, Commissioner Kutz seconded to approve the agenda. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC ANNOUNCEMENTS. None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES. APPROVE PARK & RECREATION MINUTES DATED FEBRUARY 23, 2021 Commissioner Tsuchiya moved, Commissioner Peck seconded to approve the Minutes of the Park and Recreation Commission Meeting dated February 23, 2021 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. NEW BUSINESS. None. OLD BUSINESS. None. REPORTS. PARK MAINTENANCE QUARTERLY UPDATE Park and Recreation Commission Minutes – March 23, 2021 2 Park Superintendent Adam Beers gave a report on park staff activity in preparation for the changing seasons. At this time, due to warmer weather, staff is approximately three weeks ahead of schedule performing maintenance on summer equipment and placing pickleball nets, tennis nets, ballfield bases, and soccer goalposts. Sentence to Serve will be cleaning around City Hall and the Library the second week in April. A new staff member, Payton Neuville started two weeks ago as a Park Operator. On March 19, 2021 the City received bids for the 2021 Park Replacement Plan which included playground designs from Midwest Playscapes, Minnesota/Wisconsin Playground, and Northland Recreation. Finalized designs will be posted on the City website for two weeks and residents can vote for playgrounds for Pheasant Hill Park and Carver Beach Playground. Chairman Boettcher commented that it was great that the City got employment applicants from outlying areas. 2021 EASTER EGG CANDY HUNT PREVIEW Recreation Supervisor Priya Tandon reviewed plans for the upcoming Easter Egg Candy Hunt which will be held April 3, 2021 at City Center Park. The event will be run in three waves which include three age categories in each wave (4 and under, 5-8 years old, and 9-12 years old). The times are 9:00 a.m. - 9:15 a.m., 9:45 a.m. - 10:00 a.m., and 10:30 a.m. - 10:45 a.m. Due to a change in the executive order, 300 participants are now allowed per wave which includes children, their families, volunteers, and staff. Staff and volunteers will sanitize and place additional candy between waves. Each participant will receive a goodie bag for gathering the eggs including special golden eggs that can be redeemed for prizes. The golden eggs were increased over previous years and door prizes were eliminated to encourage social distancing. There will be a socially distanced visit from the easter bunny and a drop site for the coloring contest. Those interested in participating in the coloring contest can find the information on the City website. Ms. Tandon added that the City is seeking volunteers for the event. Commissioner Sweetser volunteered to assist in the event. 2020-2021 ICE RINK SEASON EVALUATION Ms. Tandon gave a review of the past ice rink season. The ice skating season was abbreviated due to COVID-19, warm temperatures, and snow events at the beginning of the season. The ice was available for skating from January 11-March 1, 2021. Due to restrictions on indoor venue capacities, the warming houses were not opened. Rink lights were turned on at night for 45 days and remained off for 5 days due to high and low temperatures. Lights were turned on at City Park and Recreation Commission Minutes – March 23, 2021 3 Center Park, North Lotus Lake Park, the Chanhassen Rec Center, and Bandimere Heights Park, which are four of the five parks that typically have warming houses. The lights at Roundhouse Park remained off because the warming house hours were typically during daylight hours. Pioneer Pass Pleasure Rink did not have lights turned on as it was flooded for a second year on a trial basis. No outdoor rink data was recorded as there were no warming house attendants hired. Rink attendants stated the rinks seemed popular. Twelve rink attendants were hired, half of the usual number, who worked an estimated 98 hours with salaries coming in at $1,000. Overall, seasonal wages, warming house rentals, and rink maintenance costs were down. Flooding Pioneer Pass Park cost $1,800 which is covered in the Park Maintenance budget. Commissioner Kutz stated that, in the future, there needs to be a focus on more consistent ice. Due to the weather, there were only 25 days of good ice. When funding is available, the City should look at a more permanent way to get consistent ice. SENIOR CENTER QUARTERLY REPORT Senior Center Coordinator Mary Blazanin stated the Senior Center was shut down until February 1, 2021. While it was shut down, the City provided remote classes including teaching people how to use zoom, a music history class “MacPhail Unwrapping Music” attended by 50 people, and History Mystery lessons prepared by local historian Dave Jones which were shared with 150 registrants. Currently, small groups of people are allowed to access the Senior Center in groups of no more than 10 people. Meals on Wheels continues to deliver meals out of their Waconia site to 12-15 Chanhassen residents. Some classes have transitioned to a hybrid of online and in-person including the 55+ Alive Driver Safety Course, Tax Information Assistance, and Understanding VA Benefits. The Senior Center held a St. Patrick’s Day party for 33 participants which included musicians playing Irish tunes and take-out containers of baked potatoes. Ms. Blazanin has been able to help seniors register for their COVID-19 vaccination when they call for assistance. Carver County has stated almost 80% of seniors have received at least one shot. Park and Recreation Commission Minutes – March 23, 2021 4 Ms. Blazanin collaborated with Rec Center Manager Jodi Sarles on “Love your Community Month” including a Valentine’s Card drive which collected 150 handmade cards delivered to local senior housing sites. Great Start Donation Drive collected 2,836 pounds of food and hygiene items which were donated to PROP. There is a gift card drive for Eastern Carver County School District families as well as a Volunteer Connection list posted on the City website. Ms. Blazanin and Ms. Sarles also collaborated to host a Chan Rec Trivia Challenge which included 10 groups of participants and awarded the top two winners with prizes donated from local businesses. Chairman Boettcher asked Ms. Blazanin if the Senior Center requires temperature checks. Ms. Blazanin stated they do not require temperature checks at this time. Commissioner Peck expressed an interest in donating to the gift card drive and asked where he could find additional information. Ms. Sarles stated the information for the gift card drive was located on the City website. Once gift card purchases have been made, the gift cards will be delivered straight to the school. CHANHASSEN RECREATION CENTER QUARTERLY UPDATE Ms. Sarles gave an update on city facilities. $80,000 for the Rec Center removable wall replacement was included in the 2021 CIP budget and two proposals were brought to the council meeting. A proposal for $67,800 was accepted to replace removable walls by the end of summer. The new walls will be more sound proof and help reduce noise in the shared space. Youth sports activities were paused for two weeks including in-person youth programming and open gym from March 6-20, 2021. Some classes continue online and others were postponed or cancelled. During that time period, the Rec Center was used by the Minnesota Department of Health (MDH) as a COVID-19 testing site where people could get a free saliva test. Ms. Blazanin, Ms. Tandon, and Ms. Sarles collaborated to hold a Blarney Stone Hunt where 16 painted stones were hidden in 8 parks, one closer to a playground area and one off of a trail. To date, all but two stones have been returned. People who returned a stone received a prize pack which included extra sponsorship gifts, gift cards from Cub and Lunds & Byerlys, and Rec Center passes. Ms. Sarles reviewed that some classes and sports are being held in person and there have been 45 participants in adult activities thus far. Dance classes have modified their year-end recital to include three separate performances at the Rec Center in May 2021. Participants in sporting activities have to wear a mask if they are age 5 or older. Park and Recreation Commission Minutes – March 23, 2021 5 COMMISSION MEMBER COMMITTEE REPORTS. Commissioners Scanlon and Boettcher and Youth Commissioner Erpelding have reached the end of their terms. Mr. Ruegemer added the new commissioners included Scott Fischer, Heather Markert, and Don Vasatka as well as Youth Commissioner Chaehyun Lee. Their first meeting would be April 27, 2021. He thanked outgoing Commissioners Scanlon and Boettcher and Youth Commissioner Erpelding for their service on the Park and Recreation Commission. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. PROP DONATION RECEIPT ADJOURNMENT. Commissioner Scanlon moved, Commissioner Boettcher seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 7:43 p.m. Submitted by Jerry Ruegemer Park and Rec Director Prepared by Kim Meuwissen PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, April 27, 2021 Subject Award Low Quote, Pheasant Hills Park and Carver Beach Park Concrete Border and Lake Susan Basketball Court Improvements Section NEW BUSINESS Item No: G.1. Prepared By Adam Beers, Park Superintendent File No:  PROPOSED MOTION The Park and Recreation Commission recommends the City Council award  low quotes to Bituminous Roadways for  $32,509 for Lake Susan Park basketball court improvements and Curb Masters, Inc for $15,804.15 for concrete playground border at Pheasant Hills Park and Carver Beach Park. Approval requires a simple majority vote of members present SUBJECT Award Low Quote, Pheasant Hills Park and Carver Beach Park Concrete Border and Lake Susan Basketball Court Improvements SUMMARY This year's park and trail capital improvement budget contains $245,000 for park equipment replacement schedule projects. This budget will include the purchase of playground equipment, concrete playground border and engineered wood fiber for Pheasant Hills Park and Carver Beach Park, as well as a complete reconstruction of Lake Susan Park Basketball court.  The replacement of these items will revitalize the city's park and recreation infrastructure to help ensure that the park system remains a strong element in our mission to provide for today while planning for the future.   Lake Susan Park Basketball Court Improvements Quotes were received from the following: *Highlighted low quote. Bituminous Roadways ­  $32,509 DMJ Asphalt Inc.  ­ $35,501 Plehal Blacktopping ­ Did not complete bid form Concrete border for Pheasant Hills Park and Carver Beach Park Quotes were received from the following: *Highlighted low Quote PARK AND RECREATION COMMISSION STAFF REPORTTuesday, April 27, 2021SubjectAward Low Quote, Pheasant Hills Park and Carver Beach Park Concrete Border and LakeSusan Basketball Court ImprovementsSectionNEW BUSINESS Item No: G.1.Prepared By Adam Beers, Park Superintendent File No: PROPOSED MOTIONThe Park and Recreation Commission recommends the City Council award  low quotes to Bituminous Roadwaysfor  $32,509 for Lake Susan Park basketball court improvements and Curb Masters, Inc for $15,804.15 forconcrete playground border at Pheasant Hills Park and Carver Beach Park.Approval requires a simple majority vote of members presentSUBJECTAward Low Quote, Pheasant Hills Park and Carver Beach Park Concrete Border and Lake Susan Basketball CourtImprovementsSUMMARYThis year's park and trail capital improvement budget contains $245,000 for park equipment replacement scheduleprojects. This budget will include the purchase of playground equipment, concrete playground border and engineeredwood fiber for Pheasant Hills Park and Carver Beach Park, as well as a complete reconstruction of Lake Susan ParkBasketball court.  The replacement of these items will revitalize the city's park and recreation infrastructure to helpensure that the park system remains a strong element in our mission to provide for today while planning for the future.  Lake Susan Park Basketball Court ImprovementsQuoteswere received from the following:*Highlighted low quote.Bituminous Roadways ­  $32,509DMJ Asphalt Inc.  ­ $35,501Plehal Blacktopping ­ Did not complete bid formConcrete border for Pheasant Hills Park and Carver Beach Park Quotes were received from the following: *Highlighted low Quote Curb Masters Inc. ­ $15,804.15 Theis Construction ­ $21, 476 North Country Concrete Inc. ­ $37,420 RECOMMENDATION The Park and Recreation Commission recommends the City Council award low quotes to Bituminous Roadways for $32,509 for Lake Susan Park basketball court improvements, and Curb Masters, Inc. for $15,804.15 for concrete playground border at Pheasant Hills Park and Carver Beach Park. Funds for the project are included in the 2021 Capital Improvement Program. ATTACHMENTS: CIP Sheet PK&T ­ 141 Bituminous Roadways Quote Curb Masters Quote Quote Summary Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Replace existing park equipment that has reached its useful life expectancy. 2021 - Carver Beach Park (playground), Lake Susan Park (basketball court), Pheasant Hills Park (playground), Roundhouse Park (structure) and Stone Creek Park (playground) 2022 - North Lotus Park (hockey rink), Curry Farms Park (basketball court & trail), Powers Blvd (pipe rail fence), Rice Marsh Lake Park (backstop & ballfield benches) and Meadow Green Park (backstops & ballfield benches) 2023 - Carver Beach Playground (playground), Sugarbush Park (playground) and South Lotus Lake Park (playground) 2024 - Lake Ann Park (playground), Meadow Green Park (playground) and Lake Ann Park (batting cages) 2025 - Bandimere Park (2 playgrounds, big & small park) Project #PK&T-141 Priority n/a Justification Existing playground equipment has reached its useful life expectancy of 25 years. Budget Impact/Other Illustrative Purposes Only Useful LifeProject Name Park Equipment Replacement Category Park Type Equipment Account #2 Account #1 401-0000-4xxx Total Project Cost:$1,760,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,260,000245,000 250,000 255,000 255,000 255,000Equipment 245,000 250,000 255,000 255,000 255,000 1,260,000Total Prior 500,000 Total Total2021 2022 2023 2024 2025Funding Sources 245,000245,000Park Replacement Fund 1,015,000250,000 255,000 255,000 255,000Park Replacement Fund - Unfunded 245,000 250,000 255,000 255,000 255,000 1,260,000Total Prior 500,000 Total Lake Susan Basketball court improvement quote results 1. Plehal Blacktopping a. $20.553.00 FOR REMOVAL , PREP BASE AND NEW BIT b. TRAIL $ 1,496.00 c. Did not provide pricing for lines and hoops - NOT COMPLETE -- 2. DMJ Asphalt Inc. a. $17,238.00 FOR REMOVAL , PREP BASE AND NEW BIT b. TRAIL $ 1,904.00 c. Court line $1,050.00 d. Hoops $ 8,900.00 e. Total $35,501.00/$33,597 w/o trail 3. Bituminous Roadways a. $25,194.00 FOR REMOVAL , PREP BASE AND NEW BIT b. TRAIL $ 2,244.00 c. COURT LINES $ 1,400.00 d. HOOPS $10,080.00 e. TOTAL $32,509.00/30,265 w/o trail Concrete for Carver Beach and Pheasant Hills playground improvements 1. Curb Masters, Inc. $15,804.15 2. North Country Concrete Inc $37,420.00 3. Jerry Theis Construction Co Inc. $21,476.00 PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, April 27, 2021 Subject Approve Purchase, Park Equipment Replacement Schedule for Pheasant Hills Park and Carver Beach Park Section NEW BUSINESS Item No: G.2. Prepared By Adam Beers, Park Superintendent File No:  PROPOSED MOTION The Park and Recreation Commission recommends the City Council award quotes to  Midwest Playscapes for $75,801 and Minnesota Wisconsin Playground for $21,232.71 for playground equipment at Pheasant Hills Park and Carver Beach Park. Funds for the project are included in the 2021 Capital Improvement Program. Approval requires a simple majority vote of members present SUBJECT Approve Purchase, Park Equipment Replacement Schedule for Pheasant Hills Park and Carver Beach Park SUMMARY This year's park and trail capital improvement program contains $245,000 for a variety of work to be completed as a part of the Park Equipment Replacement Schedule.  $90,000 has been specifically allocated for the purchase and installation of new playground equipment at Pheasant Hills Park and  Carver Beach Park. Three companies were selected to participate in the RFP process providing playground equipment designs totaling $70,000 for Pheasant Hills Park and $20,000 for Carver Beach Park. Vendors were selected based on past performance and equipment quality. Costs include supervised installation from vendor representatives and factory warranty on equipment.  An online selection workshop was available for residents to vote on a preferred playground design for both Pheasant Hills Park and Carver Beach Park.  Online voting was available March 25­ April 7.   While the design budget given to each bidder in March was $70,000 for Pheasant Hills Park and $20,000 for Carver Beach Park, there has been an increase in material costs.  With the added steel surcharge, pricing still meets the CIP project budget.   RECOMMENDATION The Park and Recreation Commission recommends the City Council award quotes to Midwest Playscapes for $75,801 and Minnesota Wisconsin Playscapes for $21,232.71 for playground equipment at Pheasant Hills Park and Carver Beach Park. Funds for these projects are included in the 2021 Capital Improvement Program.  PARK AND RECREATION COMMISSION STAFF REPORTTuesday, April 27, 2021SubjectApprove Purchase, Park Equipment Replacement Schedule for Pheasant Hills Park and CarverBeach ParkSectionNEW BUSINESS Item No: G.2.Prepared By Adam Beers, Park Superintendent File No: PROPOSED MOTIONThe Park and Recreation Commission recommends the City Council award quotes to  Midwest Playscapes for$75,801 and Minnesota Wisconsin Playground for $21,232.71 for playground equipment at Pheasant Hills Park andCarver Beach Park. Funds for the project are included in the 2021 Capital Improvement Program.Approval requires a simple majority vote of members presentSUBJECTApprove Purchase, Park Equipment Replacement Schedule for Pheasant Hills Park and Carver Beach ParkSUMMARYThis year's park and trail capital improvement program contains $245,000 for a variety of work to be completed as apart of the Park Equipment Replacement Schedule.  $90,000 has been specifically allocated for the purchase andinstallation of new playground equipment at Pheasant Hills Park and  Carver Beach Park. Three companies wereselected to participate in the RFP process providing playground equipment designs totaling $70,000 for Pheasant HillsPark and $20,000 for Carver Beach Park. Vendors were selected based on past performance and equipment quality.Costs include supervised installation from vendor representatives and factory warranty on equipment. An online selection workshop was available for residents to vote on a preferred playground design for both PheasantHills Park and Carver Beach Park.  Online voting was available March 25­ April 7.  While the design budget given to each bidder in March was $70,000 for Pheasant Hills Park and $20,000 for CarverBeach Park, there has been an increase in material costs.  With the added steel surcharge, pricing still meets the CIPproject budget.  RECOMMENDATIONThe Park and Recreation Commission recommends the City Council award quotes to Midwest Playscapes for $75,801 and Minnesota Wisconsin Playscapes for $21,232.71 for playground equipment at Pheasant Hills Park and Carver Beach Park. Funds for these projects are included in the 2021 Capital Improvement Program.  ATTACHMENTS: CIP Sheet PK&T ­ 141 Midwest Playscapes Quote MN WI Playground Quote Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Replace existing park equipment that has reached its useful life expectancy. 2021 - Carver Beach Park (playground), Lake Susan Park (basketball court), Pheasant Hills Park (playground), Roundhouse Park (structure) and Stone Creek Park (playground) 2022 - North Lotus Park (hockey rink), Curry Farms Park (basketball court & trail), Powers Blvd (pipe rail fence), Rice Marsh Lake Park (backstop & ballfield benches) and Meadow Green Park (backstops & ballfield benches) 2023 - Carver Beach Playground (playground), Sugarbush Park (playground) and South Lotus Lake Park (playground) 2024 - Lake Ann Park (playground), Meadow Green Park (playground) and Lake Ann Park (batting cages) 2025 - Bandimere Park (2 playgrounds, big & small park) Project #PK&T-141 Priority n/a Justification Existing playground equipment has reached its useful life expectancy of 25 years. Budget Impact/Other Illustrative Purposes Only Useful LifeProject Name Park Equipment Replacement Category Park Type Equipment Account #2 Account #1 401-0000-4xxx Total Project Cost:$1,760,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,260,000245,000 250,000 255,000 255,000 255,000Equipment 245,000 250,000 255,000 255,000 255,000 1,260,000Total Prior 500,000 Total Total2021 2022 2023 2024 2025Funding Sources 245,000245,000Park Replacement Fund 1,015,000250,000 255,000 255,000 255,000Park Replacement Fund - Unfunded 245,000 250,000 255,000 255,000 255,000 1,260,000Total Prior 500,000 Total City of Chanhassen Attn: Jerry Ruegemer 7700 Market Blvd Chanhassen, MN 55317 Phone: 952-227-1121 jruegemer@ci.chanhassen.mn.us Ship to Zip 55331 Quantity Part #Description Unit Price Amount 1 RDU GameTime - Primetime Play Unit, ages 2-12 $29,803.00 $29,803.00 (1) 19332 -- Spiral Step Climber 5' & 5'6" (1) 19217 -- Bubble (3' & 3'6") (1) 19713 -- PT Sensory Wave Transfer (1' & 1'6") (1) 19147 -- Toad Stool (1) 19035 -- Optional Access Step (3' & 5') (2) 19037 -- Offset Archway (1) 13540 -- Crunch Bar (5) 18201 -- 36" Tri Punched Deck P/T (1) 18372 -- Incline Cosmix Climber, 45 1/2" Dk (1) 18692 -- Single Thunder Ring (1) 19095 -- Schooner (3'-6" & 4') (1) 19102 -- Stepped Deck (6" Rise) (1) 12728 -- Single Seat P/T (1) 18316 -- 5'-0" F5 Spiral Slide (1) 19285 -- Transfer Platform W/ Guardrail 3' (1) 19122 -- Wave Zip Slide (2'-6" & 3') (1) 18235 -- Mini-Arch Bridge W/Barrier (1) 19849 -- Animal Race Panel (3) 12026 -- 3 1/2" Uprt Ass'Y Alum 11' (4) 12024 -- 3 1/2" Uprt Ass'Y Alum 9' (2) 12027 -- 3 1/2" Uprt Ass'Y Alum 12' (2) 12025 -- 3 1/2" Uprt Ass'Y Alum 10' (2) 12022 -- 3 1/2" Uprt Ass'Y Alum 7' 1 178749 GameTime - Owner's Kit $60.00 $60.00 Sub Total $29,863.00 Discount ($12,085.50) Material Surcharge $1,232.67 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com CONSULTANT: DAN LANES 04/13/2021 Quote #101122-01-05 Carver Beach Park - D10513L - Materials Page 1 of 3 Quantity Part #Description Unit Price Amount Freight $1,972.54 Total $20,982.71 Comments Owner must prepare and provide a flat and level site prior to the installation of play equipment and safety surfacing. Owner is responsbile for border, erosion control, excavation and demo, complete install of new equipment, surfacing and surfacing install, and site restoration. This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and GameTime, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Materials Surcharge: due to the volatility in various industries such as, but not limited to, those supplying steel, a surcharge is needed to offset some of the excessive material costs being experienced in our industry, as well as others. This is being looked upon as a short-term necessity but no guarantees can be given that this surcharge will be removed in the near future. Once costs of materials have returned to the levels in recent history, the surcharge will be removed. Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote, credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non-tax supported organization purchasing any or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Unless already on file, please include a tax exempt certificate upon order entry whether a tax supported government agency or other. GameTime Standard Product Shipment: order shall ship within six to eight weeks after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and receipt of deposit, if required. Receipt of anything other than what is stated herein will not constitute an order and therefore no materials will be placed into production nor installation, if required, will be scheduled. Freight charges: Prepaid & added Wet Site Conditions: installation areas located near wetlands, where a high water table exists or in any environment that produces excessive moisture will require additional planning prior to installation of your project. Unless excessively wet conditions have been conveyed prior to installation quote and accounted for in some manner, your installation will not proceed. Ideal dry conditions need to be present to begin, and complete, your project as quoted. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com CONSULTANT: DAN LANES 04/13/2021 Quote #101122-01-05 Carver Beach Park - D10513L - Materials Page 2 of 3 Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $20,982.71 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com CONSULTANT: DAN LANES 04/13/2021 Quote #101122-01-05 Carver Beach Park - D10513L - Materials Page 3 of 3 City of Chanhassen Attn: Jerry Ruegemer 7700 Market Blvd Chanhassen, MN 55317 Phone: 952-227-1121 jruegemer@ci.chanhassen.mn.us Ship to Zip 55331 Quantity Part #Description Unit Price Amount 1 Consultation Other - Consultation for the assembly of play equipment- MWP Consultant will advise and direct voluneeter workers on the assembly of play equipment. Consultant will be onsite for 1 day. Owner will need to provide 3.75 CY of concrete for footings. Owner is responsible to coordinate delivery of concrete. Owner must layout and drill holes one day prior to the consultation. Owner must prepare and provide a flat and level site prior to the installation of play equipment and safety surfacing. Owner is responsible for disposal. Owner is responsbile for border, erosion control, excavation and demo, complete install of new equipment, surfacing and surfacing install, and site restoration. $250.00 $250.00 Total $250.00 Comments Owner must prepare and provide a flat and level site prior to the installation of play equipment and safety surfacing. Owner is responsbile for border, erosion control, excavation and demo, complete install of new equipment, surfacing and surfacing install, and site restoration. This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and GameTime, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote, credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non-tax supported organization purchasing any or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Unless already on file, please include a tax exempt certificate upon order entry whether a tax supported government agency or other. Freight charges: Prepaid & added Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com CONSULTANT: DAN LANES 03/05/2021 Quote #101122-01-03 Carver Beach Park - D10513L - Consultation Page 1 of 5 2021 Projects: Installations, whether for play equipment or other products of our scope as well as the related services thay may be included with your project, typically start up around May 1st based on weather conditions, road restrictions, etc. Based on the issues being experienced within our own country, and worldwide, the start of a typical installation year may be jeopardized. Every effort will be made to work with your project time frame but the various shutdowns will have an effect on work performance throughout the year, not just starting up. Please telephone your company contact, or our office, to discuss your project further. Wet Site Conditions: installation areas located near wetlands, where a high water table exists or in any environment that produces excessive moisture will require additional planning prior to installation of your project. Unless excessively wet conditions have been conveyed prior to installation quote and accounted for in some manner, your installation will not proceed. Ideal dry conditions need to be present to begin, and complete, your project as quoted. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com CONSULTANT: DAN LANES 03/05/2021 Quote #101122-01-03 Carver Beach Park - D10513L - Consultation Page 2 of 5 Consult Project Scope: Please note, consult is based on site conditions that have been conveyed to our organization by the Owner/Owner's Representative and ideal conditions existing for a timely completion of your project as quoted. Unless addressed prior to this quote being issued or specifically mentioned herein, any issues that arise impeding the progress/completion of your project as quoted will result in additional charges. Weather can change project scheduling in many ways. Take rain for an example. Day, or days, before rain... If weather forecasts show a high percentage chance for rain that will affect the site conditions, a postponement may be in order. Digging holes, laying certain surfacing materials, etc., are greatly affected by weather conditions and work may not begin/continue due to weather forecasts. There are the rain days themselves, which if heavy enough rainfall occurs, makes a site unworkable. Day, or days, after rain... Drying time will be needed after rain and the number of days needed will vary depending on amount of precipitation received. One actual rain day may equal multiple delay days depending on work scheduled to be done. + CONSULT INCLUSIONS + + One mobilization + One consultant, one eight-hour day (If more time is required, additional charges will be applicable.) + Consultant to supervise assembly of equipment as outlined in quote #_101122-01-02__ (OR HEREIN) and as shown on drawing #___D10513L___ + Consult to occur the day after footing holes are dug - the consult will be onsite for 1 day to direct and advise. if two trips (mobilizations) are required, additional charges will be applicable + Standard insurance offerings for consultant only + Standard warranty offerings for product only + Standard industry accepted labor wages for consultant only * VOLUNTEER RESPONSIBILITY DAY OF BUILD (CONSULT EXCLUSIONS) * * Unpacking of play equipment * Disposal of packing materials * Assembly of play equipment * Supply concrete for footings as needed * Pouring of concrete for footings (Should time be limited due to assembly of equipment and concrete not be poured day of volunteer build, consultant will review concrete needs, specifically pouring of concrete, with volunteers prior to consultant's departure.) * Supply of safety surfacing * Installation of safety surfacing (Consultant will not be a part of safety surfacing as this material will be the responsibility of the Owner/Owner's Representative.) * Construction tape/temporary bracing (as needed) * Site security - OTHER EXCLUSIONS - - Clear access path up to and into play area for installation equipment (minimum of 8-foot wide, includes but not limited to gates, walkways, driveways, etc.) - Staging area for materials and installation equipment, trailers, etc. - Unobstructed space for maneuvering installation equipment as well as performing work - Security fencing of any type - If fencing is in place (by others), ability to unlock fencing is to be provided to our office a minimum of one week prior to our start - Accepting, unloading and storage of order(s)/shipment(s) prior to installation - Public utility locates only - Private utility locates such as, but not limited to, irrigation, fiber optics, private lighting, etc. - Marking and digging of footings holes to accept direct embedment supports as needed - Setting depth of footing holes and placing blocks in bottom of footing holes with transit. - Sitework of any kind such as, but not limited to, grading (play area to have max slope of 1%), site restoration, drainage, etc. - Removal of existing play equipment, border, safety surfacing, etc. - Backfill material and compaction of backfill after removal of existing items (for footing holes as an example) that leave voids in area (marking and digging of new footing holes based on workable site) Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com CONSULTANT: DAN LANES 03/05/2021 Quote #101122-01-03 Carver Beach Park - D10513L - Consultation Page 3 of 5 - Digging in compacted sub-surfaces, rock, hard pan, tree roots, unstable soil conditions, etc. - Restoration of compacted sub-surfaces for playground surfacings such as, but not limited to, poured-in-place rubber, rubber tiles, artificial turf, etc. - Digging/maneuvering in sand, pea gravel, mud, etc., whether along access path, staging area or within the play area - Offsite removal of spoils from footing holes (can be stockpiled near play area for owner/owner's representative removal or spread within play area) - Disposal of packing material by volunteers (can be deposited in owner/owner's representative onsite dumpster or stockpiled for removal by others) - Playground safety surfacing - Border to help contain safety surfacing - Removal of temporary braces, caution/construction tape, etc. (Can be removed and disposed of after concrete has cured.) - Bonding of any type - Permits of any kind - Prevailing, Davis Bacon, Union, or similar, wages - Restroom facilities, see below for specifics Please provide access to restrooms. Should use of site facilities not be available, temporary/portable restrooms and/or washing stations will need to be brought on site. These temporary facilities should be removed once volunteer build has been completed. Should volunteer build occur over a weekend or during non-standard business hours, please provide a site contact and more than one telephone number to reach this person in case an urgent matter arises requiring immediate attention. (Name) _________________________________________________ (Cell) ___________________________________________________ (Other Telephone Number) ____________________________ Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com CONSULTANT: DAN LANES 03/05/2021 Quote #101122-01-03 Carver Beach Park - D10513L - Consultation Page 4 of 5 Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $250.00 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | dan@mnwiplay.com CONSULTANT: DAN LANES 03/05/2021 Quote #101122-01-03 Carver Beach Park - D10513L - Consultation Page 5 of 5 PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, April 27, 2021 Subject Recognize City Council Appointments to the Commission Section NEW BUSINESS Item No: G.3. Prepared By Jerry Ruegemer, Park and Recreation Director File No:  DISCUSSION On Monday, March 22, 2021, the City Council appointed Heather Markert and Don Vasatka to three­year terms, Chaeyun Lee to a one­year term as a Youth Commissioner, and Scott Fisher to a two­year term vacated by Haley Schubert being elected to City Council. Please join staff in welcoming our newly­appointed commissioners. PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, April 27, 2021 Subject Receive 2020 Park and Recreation Department Annual Report Section NEW BUSINESS Item No: G.4. Prepared By Priya Tandon, Recreation Supervisor File No:  SUBJECT Receive 2020 Park and Recreation Department Annual Report SUMMARY Staff completed the 2020 Park & Recreation Annual Report. The report identifies accomplishments and information relating to all divisions within our department. The information is used to evaluate performance in order to deliver quality programs, facilities, and customer service to the Chanhassen community.  Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID­19 pandemic and associated restrictions placed on recreation programming of all types.  2020 highlights are listed below:  Chanhassen Senior Center *closed March 16­July 6 & November 21­December 31 due to COVID­19 restrictions 2,074 people attended weekly and monthly activities & clubs.  553 people participated in trips, lifelong­learning programs, special events, and educational speakers.  329 people took part in Health & Wellness­focused programs.  3,437 Meals on Wheels and 740 handmade cards were delivered to local seniors.  Chanhassen Recreation Center *closed March 16­June 14 & November 21­December 19 due to COVID­19 restrictions  Total Rec Center non­billable hours: 2,563 Value of non­billable hours: $46,028 Total Rec Center Sports participants: 254 Total Dance for Fun participants: 301 Chanhassen Rec Center Sports Offered 20 sessions of Rec Center Sports with 254 children participating.  Youth Programs Offered 140 modified programs with over 1,000 participants ranging from birth to age 17.  PARK AND RECREATION COMMISSION STAFF REPORTTuesday, April 27, 2021SubjectReceive 2020 Park and Recreation Department Annual ReportSectionNEW BUSINESS Item No: G.4.Prepared By Priya Tandon, Recreation Supervisor File No: SUBJECTReceive 2020 Park and Recreation Department Annual ReportSUMMARYStaff completed the 2020 Park & Recreation Annual Report. The report identifies accomplishments and informationrelating to all divisions within our department. The information is used to evaluate performance in order to deliverquality programs, facilities, and customer service to the Chanhassen community. Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typicalyears, largely due to the COVID­19 pandemic and associated restrictions placed on recreation programming of alltypes. 2020 highlights are listed below: Chanhassen Senior Center *closed March 16­July 6 & November 21­December 31 due to COVID­19restrictions2,074 people attended weekly and monthly activities & clubs. 553 people participated in trips, lifelong­learning programs, special events, and educational speakers. 329 people took part in Health & Wellness­focused programs. 3,437 Meals on Wheels and 740 handmade cards were delivered to local seniors. Chanhassen Recreation Center *closed March 16­June 14 & November 21­December 19 due to COVID­19restrictions Total Rec Center non­billable hours: 2,563Value of non­billable hours: $46,028Total Rec Center Sports participants: 254Total Dance for Fun participants: 301Chanhassen Rec Center SportsOffered 20 sessions of Rec Center Sports with 254 children participating. Youth Programs Offered 140 modified programs with over 1,000 participants ranging from birth to age 17.  Adaptive Recreation Program offerings include social clubs, special events, holiday parties, and dances.  Served 10 participants with 41 program registrations.  Adult Athletics We had 8 softball teams with 130 individuals participating.  Community Events Four modified community events were hosted in 2020 with over 30 organization and business partnerships.  Over 6,000 people participated in community events in 2020.  Community Event Sponsorship Program  52 local businesses and organizations donated $45,921 in cash and merchandise to support Chanhassen's community events.  Facilities Over 40,000 people used Chanhassen's outdoor facilities, including swimming beaches, skating rinks, the skate park, & picnic areas.  24 seasonal employees were hired to monitor the safety and overall well­being of the skating rinks.  Park Maintenance  Maintained 66 miles of pedestrian trails and sidewalks.  Maintained 28 parks and 14 preserves Maintained downtown and all greenscapes Park Projects Replaced playground equipment at the Lake Ann Park swimming beach and Power Hill Park.  Partnerships Maintained more than 60 partnerships that involved all divisions of our department.  ATTACHMENTS: Annual Report 2020 CITY OF CHANHASSEN Park & RecreationPark & Recreation ANNUAL REPORT 2020 02 03 04 06 08 09 10 10 10 11 12 17 19 19 19 Park & Recreation Commission Fast Facts Senior Center Recreation Center Rec Center Sports Youth Programs Teen Volunteer Program Adaptive Recreation Adult Athletics Community Events Facilities Park Maintenance Park Improvements Park Projects Partnerships Contents Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Mayor and City Council Elise Ryan ............................. Mayor Dan Campion ......................... Councilman Jerry McDonald ..................... Councilman Julia Coleman ........................ Councilwoman Bethany Tjornhom ................. Councilwoman Park & Recreation Administration Todd Gerhardt (Jan - June) .. City Manager Heather Johnston (July-Dec).. Interim City Manager Jake Foster ............................ Assistant City Manager Todd Hoffman (Jan-July) ....... Park & Recreation Director Jerry Ruegemer (Aug-Dec) ... Park & Recreation Director Jerry Ruegemer (Jan-July) .... Recreation Superintendent Priya Tandon . ........................ Recreation Supervisor Jodi Sarles ............................ Recreation Center Manager Mary Blazanin ....................... Senior Center Coordinator Park & Recreation Maintenance Adam Beers .......................... Park Superintendent Gary Berg ............................. Park Lead Rob Heinen ........................... Park Laborer/Light Equipment Operator Adam Farrell (Jan) ................. Park Laborer/Light Equipment Operator Jason Koehnen ..................... Park Laborer/Light Equipment Operator JJ Wall (Jan-Oct) .................. Park Laborer/Light Equipment Operator Ryan Lannon ......................... Park Laborer/Light Equipment Operator Josh Hargrove (Feb-Dec) ...... Park Laborer/Light Equipment Operato Kyle Brazil (Mar-Dec) ............ Park Laborer/Light Equipment Operator Nick Jacobson (Dec) ............. Park Laborer/Light Equipment Operator 2 Park & Recreation Commission Jim Boettcher, Chair .............. Jan - Dec Meredith Petouvis, Vice Chair Jan - Mar Karl Tsuchiya, Vice Chair ....... Apr - Dec Joe Scanlon ........................... Jan - Dec Sandy Sweetser .................... Jan - Dec Matt Kutz ............................... Jan - Dec Haley Schubert ...................... Jan - Dec Zoe Erpelding,Youth Comm... Jan - Dec ** The majority of the financial information that is included in this report should be substantially accurate. However, the financial data that is used in this report from the city’s General Ledger Accounting System is unaudited at the time this report is published and could be subject to adjustments up to the final issuance date of the city’s Comprehensive Annual Financial Report (CAFR). 3 Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. 2020 Senior News column in the Chanhassen Villager. Program information is also sent to area churches, libraries, senior housing sites, schools, Community Education, and by referral. 2020 Pandemic Adjustments: During the COVID-19 pandemic, the Senior Center shut down from March 16 - July 6, and again from November 21 - February 1, 2021. All activities, programs and trips were cancelled. Additionally, certain activities and programs were not reinstated due to safety protocols. Outreach and activity efforts were redirected safely through online, small -group, or drive-in events. When open, the Senior Center adhered to Minnesota Executive Order restrictions and CDC recommendations, including operating at a reduced capacity, cancelling trips requiring bus transportation, maintaining social distancing between participants, requiring masks, creating contact-tracing forms, disallowing card games and group singing, and establishing additional cleaning and sanitizing protocols. Program Revenue: $14,998 | Program Expenses: $13,054 Full Time Wages (Est.): $59,700 | Total Expenses $100,700 COVID-19 Outreach/Relief Initiatives: In 2020, the Senior Center participated in efforts to ease pandemic stress on seniors by providing outreach and assistance where it was most needed for them. • 740 seniors received handmade greeting cards that were distributed by Senior Center staff to area senior housing sites. Cards were also mailed to “solo seniors” not in congregate housing • Nearly 1200 masks collected by the Fire Department were sorted for distribution to staff and residents in local senior living facilities and adult day programs • 130 free meals were distributed to seniors living in Centennial Hills community • Over 130 at-risk seniors were contacted by phone/email for wellness checks Senior Center • 2,074 people attended the weekly & monthly activity groups and clubs• 553 people participated in trips, lifelong-learning programs, special events, and educational speakers • Over 3,437 participants received home-delivered Meals on Wheels • Over 329 people took part in Health & Wellness-focused programs Location Lower Level of City Hall 7700 Market Blvd | Chanhassen, MN 55317 Mission Establish a setting that is inviting and improves the quality of life and use of leisure time for active older adults. What We Do Offer programs, activities, and services for people 55+ within Chanhassen and the surrounding communities. Hours of Operation Monday - Friday | 8:30am - 4:30pm Special programs are periodically offered in the evening and some weekends. Senior Center Programs The Chanhassen Senior Center has been providing service to seniors since July 4, 1992. It is staffed by a full-time coordinator and several volunteers who help provide office assistance and support programs/events. No annual membership fee is required. A program/activity fee is charged to cover associated costs and materials. Additional revenue is generated by the coffee fund, recycled cell phones program, memorial gifts, and sponsorship donations. The Senior Center and its programs are marketed through the City of Chanhassen website and social media sites, Chanhassen Connection, Senior Center E-news, e-blasts, and the monthly 4Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Senior Center Lifelong Learning, Health/Wellness, Trips Details: Offered regularly to provide education and information on a variety of both current and historical topics as well as artistic and practical skills for lifelong learning (LLL). Examples: Beginners’ Bridge Class, History in America Speakers, Wolf Pups 101, Mah Jongg Class, Electronic Device Learning Sessions, Health and Wellness programs, and intergenerational art groups. Group Trip Locations: Le Musique Room, Old Log Theater, and Chanhassen Dinner Theatres. NOTE: All day trips and overnight tours were cancelled from March 1 - December 31, 2020. Participants: 882 people took part in LLL and Health & Wellness sessions; 89 people took 3 trips to local performances. Special Events Details: Offered monthly to encourage community gatherings, celbrations and older adult socialization. Examples: MLK, Jr. Musical Tribute, Valentine’s Day Party, Drive-In Concert & Ice Cream Social, Octoberfest Celebration, Veterans’ Day Drive-Up Pancake Breakfast, and Holiday Drive-Up & Dash Meal. Participants: 330 people participated in 6 programs. Ongoing Groups and Clubs: Details: Offered weekly and monthly for small and large-group interests, support and hobbies. Examples: Bridge, Bingo, Chan-o-Laires Chorus, Card Games, Scrabble, Mah Jongg, Yarn Group, Discussion Groups, Woodcarving, Music Jam Sessions, Book Club, and Memory Café. Participants: 2,074 people. Nutrition Program Details: The CAP Agency Nutrition Program provides home- delivered meals to Chanhassen seniors. Homebound seniors 60 and older can request meal delivery Mon.-Fri. Donations are encouraged, but no one is turned down for financial reasons. Volunteers logged 448 hours and drove nearly 6,000 miles to provide this service in 2020. Participants: 3,437 meals were delivered, with an additional 628 pre-packaged frozen meals supplemented by the MN Board of Aging. Senior Advisory Board Details: The Chanhassen Senior Center Advisory Board (CSAB) makes recommendations to the Senior Center Coordinator on social/recreational programs and services designed for ages 55+. The board meets monthly and also helps set up and serve during planned events. Members: 8 elected members and 1 Senior Commission liaison. In a typical year, CSAB provides a minimum of 700 volunteer hours of service; in 2020, CSAB provided 160 hours. 5Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Recreation Center Adult Activities Details: The Chanhassen Recreation Center offered 52 programs for adults in 2020, 27 were cancelled or shortened due to the pandemic. Class capacities were reduced to 25% with physical distancing required. Participants: 209 people Examples: Fit for Life, Tai Chi, Yoga, Zumba, Pickleball Lessons, Mat Pilates and Zumba. Rec Center Personal Training Details: Contracted certified personal trainers offer high-quality training. Participants: 33 training sessions purchased. Recreation Center Rental Usage Details: The Rec Center facilities (four meeting rooms, conference room, gymnasium, studio fitness center, and warming house) are available to the public to rent during regular business hours. Facilities were offered under a variety of restrictions during 2020, including no gatherings of more than 2 households and up to a maximum of 10 people. A maximum of 25% capacity and 6 feet of physical distancing requirements were also in place. Recreation Center Community Events Due to public-gathering restrictions, regularly scheduled community events such as the Artisan Fair, Barnyard Boogie, and the Holiday Boutique were not offered in 2020. Recreation Center • Total Rec Center Non-Billable Hours: 2,563 • Value of Non-Billable Hours: $46,028 • Total Rec Center Sports Participants: 254 • Total Dance for Fun Participants: 301 Location East Side of Bluff Creek Elementary School 2310 Coulter Blvd. | Chanhassen, MN 55317 COVID-19 Implications Following Minnesota executive orders, Chanhassen Recreation Center was closed March 16 - June 14, and again November 21 - December 19. All in-person activities, rentals and programs were cancelled. What We Do: The Chanhassen Recreation Center is a multipurpose facility that allows for a wide range of sports and fitness activities, leisure programs, meetings, and party rooms. It also serves as a key information and registration site for the City’s parks and recreation programs. Capital Improvement Projects Lobby furniture was replaced using CIP and CARES funding. 19 Microban vinyl guest chairs were purchased, totaling $11,873.20. Rec Center Fitness Operations Details: The Recreation Center operates the Fitness Center, open gym and open pickleball on a drop-in basis. No membership is required. Due to the pandemic, fitness and gymnnasium procedures changed throughout 2020. Under MN executive orders, capacity was reduced to 25% with 6, 9 or 12 feet of social distancing required, and capacity was limited to 4-5 people in the Fitness Center, and 12-14 in the gymnasium (depending on executive order). An online reservation system was introduced to manage capacity levels. Participants: Thousands of visits are recorded yearly. 6Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Recreation Center 2020 Special Events Hosted at the Rec Center Bluff Creek Elementary Beach Party Bluff Creek Elementary Kindness Retreat Primary Election Halloween Party General Election Dance for Fun Winter Showcase American Red Cross Blood Drives Minnewashta Elementary Kindness Retreat 7 2020 Recreation Center Expenses $ 235,094.45 Personal Services - $ 170,735.57 Contractual Services - $ 63,843.05 Materials & Supplies $ 515.83 2020 Recreation Center Non-Billable Hours Value $ 46,028 City of Chanhassen - $ 42,965 Schools of Eastern Carver County - $ 2,250 Minnetonka Schools - $ 420 Community Use - $228 Government Agency - $165 2020 Recreation Center Non-Billable Hours 2,563 City of Chanhassen - 2341 Schools of Eastern Carver County - 150 Minnetonka Schools - 28 Community Use - 33 Government Agency -11 2020 Recreation Center Revenue $ 92,959.93 Food Concessions - $ 315.19 Room Rental - $ 16,728.81 Fitness - $ 31,132.07 Personal Training - $ 1,217.60 Dance - $ 18,971.48 Dance Costumes (refunded/transferred -$5,201.87 to 2021) Preschool Sports - $ 273.95 Preschool Activities - $ 152.88 Youth Activities - $ 11,700.14 Adult Activities - $ 11,981.44 Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Rec Center Sports & Youth Programs Total Revenue Rec Center Sports: $10,349.50 Total Expenses Rec Center Sports: $7,780.68 Dance for Fun Details: Dance for Fun completed its 23rd year at the Chanhassen Rec Center. Classes offer dance instruction in a supportive environment with a focus on the students’ self- esteem and personal development for ages 18 mos. to adult. Due to COVID-19, the 2020 season ended with a virtual recital. Our dance coordinator and instructors were furloughed May 13 - August 21, and no summer classes were offered. Fall class sizes were reduced to no more than 9 students, and only the studio space was used. Students had the opportunity to participate in classes via Zoom. Classes offered include: Ballet/Creative Movement, Ballet/Tap/ Jazz, and a variety of competition dance teams and clinics. Staff consists of one dance coordinator and two dance instructors. Participants: 72 classes were offered, with 301 participants in 3 sessions. 29 classes were cancelled or shortened due to the pandemic. Total Dance Revenue: $18,971.48 Total Dance Expenses: $22,606.31 • In addition to the Rec Center, the city typically offers youth programming at 13 different park locations • The Rec Center Manager, Recreation Supervisor, & Senior Center Coordinator all assist with the organization of youth programs Mission Provide year-round recreation programming that reflects a variety of interests in the community and develops a social, physical, cultural and aesthetic quality of life for our citizens. What We Do Coordinate traditional playground programs, sports and social events to enhance the lives of Chanhassen residents. Rec Center Sports The Chanhassen Rec Center Sports program provides fun and affordable recreational youth sports programs that teaches children the basic fundamentals of various sports in a positive and stress-free environment. 2020 marked the 11th full year of programing. Sports staff were furloughed May 1-Aug 20. 20 sessions were shortened or cancelled due to the pandemic. Small Fry Sports Details: 5-week programs designed to provide 3- and 4-year- olds the opportunity to develop large motor skills and learn about sports. Participants: 144 participants in 10 sessions. Lil’ Star Sports Details: 5-week programs designed for 5- and 6-year-olds that focus on participating on a team, skill development, and sportsmanship. Participants: 110 participants in 10 sessions. After School Sports Discontinued in 2020 due to the pandemic and low enrollment. 8Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Youth Programs 9 Revenue: $2,225 | Expenses: $1,937.17 Camp-In Take-Home Kits When: May 29 Details: Take-home kit and guidebook guiding families through an at-home, indoor or outdoor “camping trip.” Participants: 33. Revenue: $330 | Expenses: $246 Carver County Parks Partnered Programs When: January-December Details: Archery camps, watercraft activities, outdoor classes and education and more. Instruction provided by Carver County Parks staff. Participants: 22. Revenue: $92 | Expenses: $0 Skyhawks Sports Camps When: August Details: Cheerleading and flag football camps. Instruction provided by Skyhawks Sports staff. Participants: 21. Revenue: $364 | Expenses: $0 Penny Carnival Cancelled due to COVID-19. Details: A day of carnival-style games with friends, led by playground leaders. Summer Discovery Playground Cancelled due to COVID-19. Details: 28 sessions over 8 weeks at 11 park locations. Lake Ann Camp Cancelled due to COVID-19. Details: Two one-week camp sessions that include fishing, swimming, boating, big group games and activities and crafts, led by seasonal playground leaders. Recreation Center Preschool and Youth Programs The Recreation Center youth programs are divided into Preschool Activities and Youth Activities. Preschool activities include Grand Times Together, Go Gymnastics, Music Together, Pint-Size Picassos, Lil’ Sprouts Garden Starters, and Little Tigers Self Defense. A total of 35 activities were offered with 82 children participating. 21 programs were cancelled or shortened due to the pandemic. Youth programs range from physical activities like Tae Kwon Do and fencing to safety certification programs like Babysitting Training and SafeKids 101. A total of 49 children received babysitter and safety certifications. eSports were also added in the summer. Total Revenue of Rec Center Youth Programs: $11,853.02 Total Expenses of Rec Center Youth Programs: $8,848.40 Youth Programs In typical years, over 250 programs are offered, drawing more than 3,000 participants ranging in age from birth to 17. 140 youth programs were modified to run in 2020 under the supervision of the recreation supervisor, recreation center manager and senior center coordinator (when partnered with the Senior Center). Programs are marketed through the city website, social media platforms, e-blasts, Chanhassen Connection, inserts, ads and press releases in the Chanhassen Villager, flyers, and signage (both physical and electronic). Total Youth Program Revenue: $3,011 | Total Youth Program Expenses: $2,183.17 Full-Time Wage (Est.): $18,000 | Total Expenses: $20,183.17 Sweetheart Dance When: February 7 Details: An evening out of dinner, dancing and games for kids and their special sweethearts. Participants: 48 couples. Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. • A total of 8 adult softball teams with 130 participants played in the summer and fall leagues Mission Offer programs to enhance the overall physical and recreational needs of our community. What We Do: The City’s goal is to create a healthy lifestyle while promoting positive competition and social interaction with adults in a variety of adult athletic activities. Great pride is taken in providing quality athletic facilities that ensures safe outdoor playing conditions. Total Softball Revenue: $5,972.23 | Total Softball Expenses: $3,293.90 | Full-Time Wage (Est.): $2,000 Total Expenses: $5,293.90 Adult Athletics Adaptive Recreation • Reach for Resources coordinates the city’s adapative recreation contract. Due to COVID-19, contract hours and program offerings were significantly decreased. Mission Offer a variety of recreation opportunities that specifically meet the needs and enhance the lives of people with developmental disabilities in our community. What We Do: The Adaptive Recreation Program is a cooperative effort between the cities of Brooklyn Center, Brooklyn Park, Chanhassen, Chaska, Golden Valley, Maple Grove, Plymouth, St. Louis Park, and REACH for Resources. REACH is an agency serving individuals ages 7 to adult with developmental disabilities in the west and northwest metro area. In typical years, programs include social clubs, athletic leagues, special events, and holiday parties and dances. The annual contract amount fluctuates based on the number of participants. Adaptive Recreation Contract Amount (Expense): $9,540.57 Full-Time Wage (Est.): $1,000 | Total Expenses: $10,540.57 10 Teen Volunteer Program Program did not run in 2020 due to the COVID-19 pandemic. Mission Give teens skills that they can transfer into future job opportunities. What We Do: Provide teens the opportunity to volunteer within their community at a variety of summer programs and events. The teen volunteer program is in its eighth year for the City of Chanhassen. This program offers youth ages 13-16 the opportunity to get involved in the community. The variety of opportunities include community events, youth programs, senior activities and service projects with park maintenance crews. Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. 11 • Four community events were hosted in 2020 through partnerships with over 10 organizations • More than 6,000 people attended the community events either in-person or virtually Mission Provide events throughout the year, for community members of all ages, to join together and enjoy the people and the spaces the city has to offer. What We Do: Continue the deep traditions of hosting and planning special events and recreational opportunities for our residents. The City of Chanhassen takes great pride in promoting community through major events and continuing longstanding traditions. With generous support of local business, the City hosts four community events annually; February Festival, 4th of July Celebration, Halloween Party, and the Tree Lighting Ceremony. In addition to these events, the City hosts the Old National Bank Summer Concert Series and the Tree Lighting Ceremony. Many events were modified to run virtually or cancelled in 2020. Total Community Event Revenue: $10,225 | Total Community Event Expenses: $37,053.81 | Full-Time Wage (Est.): $31,000 | Total Expenses: $68,053.81 27th Annual February Festival (Feb Fest) When: Saturday, February 1 Details: Celebrate a good old-fashioned Minnesota winter with an ice-fishing contest, concessions and music, ice skating, s’mores cookout, medallion hunt, door prize drawings, and wagon rides. Participants: 780 tickets were sold to the 2,000 participants and spectators. Volunteers: The Rotary Club of Chanhassen drilled over 1,000 fishing holes, and along with Culver’s also sold concessions. Boy Scout Troop #330 sold bait and s’mores kits. Key Club from Chanhassen High School, Chaska High School and Minnetonka High School also volunteered their time. Revenue: $7,800 | Expenses: $8,349.56 37th Annual Easter Egg Candy Hunt Cancelled due to COVID-19. Details: Activities include candy hunt, coloring contest, and door-prize giveaways. 37th Annual 4th of July Celebration When: Saturday, July 4. Heavily modified due to COVID-19. Details: 2020’s modified celebration included a virtual SouthWest Metro Chamber of Commerce Business Expo & Coupon Book, virtual Chalk-it-Up drawing contest, Farmers’ Market, Historic Plan Flyover presented by the Rotary Club of Chanhassen, and a fireworks display broadcase virtually via Facebook Live and on the City website. Fireworks: Contracted through Pyrotechnic Display, the fireworks were set off over Lake Ann and lasted about 20 minutes. Lake Ann Park and Greenwood Shores park were closed to spectators due to COVID-19. Over 1,500 spectators viewed the fireworks display virtually via Facebook Live and on the City website. Revenue: $0 | Expenses: $27,308.37 36th Annual Halloween Party When: Saturday, October 24 Details: During this two-hour modified event, activities included trick-or-treating, socially distanced activities, and a food truck. Over 20 local businesses and community organizations were present at the event and handed out candy to participants. Participants: 610 children and parents. Volunteers: Chanhassen and Chaska High School Key Clubs, and Chanhassen Students Today, Leaders Forever. Revenue: $1,605.83 | Expenses: $819.17 Community Events Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Community Events 12 31st Annual Tree Lighting Ceremony When: Saturday, December 5 Details: This event featured a virtual lighting of City Center Park hosted by Mayor Elise Ryan and family. The event also featured a map and self-guided driving tour of residential light displays throughout Chanhassen. Participants: 1,500 views of the lighting of the park via Facebook Live and the City website. 60+ homes reigistered their residential light displays as part of the self-guided driving tour. Revenue: $0 | Expenses: $0 15th Annual Old National Bank Summer Concert Series Cancelled due to COVID-19. Facilities • Over 40,000 people use Chanhassen’s outdoor facilities, including swimming beaches, skating rinks, skate park, & picnic areas • 24 seasonal employees were hired to monitor the safety and overall well-being of the skating rinks Mission Enrich the lives of our citizens by offering quality active and passive recreation opportunities. What We Do: Provide a variety of recreational spaces for people of all ages to enjoy in every season. Total Facility Revenue: $4,640.09 | Total Facility Expenses: $58,982.57 | Full-Time Wage (Est.): $58,250 | Total Expenses: $117,232.57 Outdoor Ice Rinks and Warming Houses Season: December 17, 2019 - February 22, 2020 Attendants: 24 Warming Houses: Open 62 days and closed 6 days due to weather or poor surface conditions. Roundhouse warming house hours were reduced on weekends and select holidays. Warming House Location and Use by Participant Number: City Center Park (1 pleasure, 1 hockey): 1,107 Recreation Center (1 pleasure, 2 hockey): 3,782 North Lotus Lake Park (1 pleasure, 1 hockey): 1,242 Bandimere Park (1 pleasure, 1 hockey): 1,215 Roundhouse Park (1 pleasure): 234 Pioneer Pass Park: No data; rink on trial basis. Total Usage: 7,580 Daily Expenses: $706.15 Temporary & Seasonal Wages: $19,719.69 Equipment Rental (warming houses): $6,060.88 Rink Usage: 4,682 Rink Maintenance: $18,000.72 Total: $43,781.29 Skate Park at City Center Park Season: From snow melt in spring through late fall. Details: Provides a variety of permanent obstacles no larger than 48 inches for skateboards, scooters, bicycles, and inline skates. Users are mostly under the age of 18. Details: Nine bands from a variety of genres including rock, blues, classics, tribute bands, big bands, childrens, bluegrass and variety perform for one hour in City Center Park Plaza. Concerts are free of charge. Community Event Sponsorship Program Details: The City of Chanhassen is very pleased with the annual support from the local business community in sponsoring community events. This program reaches out seeking financial donations, merchandise gifts, labor or other personal resources. Participants: 52 local businesses. Revenue: $45,921.43 • $28,075 in cash • $17,846.43 in gift certificates and merchandise Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Facilities Lake Ann Park Beach Swimmers (Average)2016 - 2020 City of Chanhassen Beaches Lake Ann Park Lake Ann 1456 W 78th Street Roundhouse Park Lake Minnewashta 3950 Kings Road Carver Beach Park Lotus Lake 6891 Lotus Trail Greenwood Shores Park Lake Ann 7110 Utica Lane Minnewashta Regional Park (Carver County Parks) Lake Minnewashta HW 41 between HWY 5 & 7 132140637759464029171530363628201813152431232117181221273131262523385068828479614111 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM 6 PM JUNE 2016 -2020 2016 2017 2018 2019 2020 18305567657044351528505956504516142552105634936291727616858453328354254626257423211 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM 6 PM JULY 2016 -2020 2016 2017 2018 2019 2020 163052618656402391021151523221216175768523524172327617347353225151526373020181411 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM 6 PM AUGUST 2016 -2020 2016 2017 2018 2019 2020 Beaches Lifeguards: Chanhassen contracts for lifeguard services at Lake Ann Beach through Minnetonka Aquatics (Minnetonka School District) and has been doing so since the 1970s. Lifeguards were on duty from June 6 to August 16. Users: 21,175 swimmers (when lifeguards are on duty). Graphs to the right indicate the average number of swimmers in the water by month and time. 2020 Lifeguard Contract Total: $33,202 Average High Temperatures June: 82° July: 85° August: 81° Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Facilities Lake Ann Watercraft Rental and Concessions Cancelled in 2020 due to COVID-19. Canoe Rental Racks Location: Lake Ann and Lotus Lake Season: 30 racks available April - October Revenue: $1,560.09, 26 racks rented Picnic Shelters Shelters: Lakeside Pavilion at Lake Ann Park, Klingelhutz Pavilion at Lake Ann Park, Lake Susan Shelter at Lake Susan Park Users: 32 rentals with an estimated 760 users Revenue: $3,080 14 10 31% 17 53% 5 16% Number of Picnics Per Location Lakeside Pavilion Klingelhutz Shelter Lake Susan Shelter Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. 119 131 125 122 125 122 118 32 0 20 40 60 80 100 120 140 2013 2014 2015 2016 2017 2018 2019 2020 Number of Picnic Reservations $15,000.00 $17,200.00 $15,200.00 $15,200.00 $16,600.00 $16,400.00 $15,445.00 $3,080.00 $0.00 $2,000.00 $4,000.00 $6,000.00 $8,000.00 $10,000.00 $12,000.00 $14,000.00 $16,000.00 $18,000.00 $20,000.00 2013 2014 2015 2016 2017 2018 2019 2020 Picnic Revenue Number of Picnic Reservations Picnic Revenue 15 City of Chanhassen Tennis Court/Pickleball Locations 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 PH 952-227-1100 FAX 952-227-1110 www.ci.chanhassen.mn.us !!9 Total number of tennis courts in Chanhassen: Existing ..... 31 Total number of pickleball courts in Chanhassen: Existing ..... 10 City of Chanhassen Total Other Courts 16 City of Shorewood Cathcart Park 1 (tennis) 3821 W 62nd Street "10 )11 #12 Minnetonka School District Minnetonka Middle School West 7 (tennis) 6421 Hazeltine Boulevard Eastern Carver County Schools Chanhassen High School 8 (tennis) 2200 Lyman Boulevard Updated March 7, 2018 Chanhassen Parks and Recreation Total City Tennis Courts 16 (6 lighted) Total City Pickleball Courts 10 (6 lighted) !1 Chanhassen Recreation Center 2 (lighted tennis) 2310 Coulter Boulevard 6 (lighted pickleball) !2 City Center Park 4 (2 lighted tennis) 7700 Market Boulevard !3 Lake Ann Park 1 (tennis) 1456 West 78th St !4 Lake Susan Park 2 (tennis) 903 Lake Drive !5 Meadow Green Park 2 (tennis) 921 Pontiac Lane !6 North Lotus Lake Park 2 (tennis) 295 Pleasant View Rd !7 Roundhouse Park 1 (tennis) 3995 Kings Road 4 (pickleball) !8 South Lotus Lake Park 2 (lighted tennis) 7610 South Shore Dr 2 lighted tennis 6 lighted pickleball !1 !2!3 !4 !5 !6 !8 !7 "10 )"11 Sta t e H w y 5 State H w y 5 State Hwy 5 £¤212 £¤212 State H w y 7 Minnewashta PkwyHazeltineBlvd(Hwy41)GalpinBlvd.(C.R.117)Highway 41AudubonRoadLyman Blvd (C.R.18) Lym a n Bl vd(C.R. 1 8)PowersBlvd(C.R.17)Gr e atPlainsBlvdGalpinBlvd Hwy 101Chanhassen Rd. Hwy. 101Powers Blvd (CR 17)!!9 Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Kerber Pond Lake Susan Rice MarshLake Lake Riley Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy 2 lighted tennis, 2 tennis 1 tennis 2 tennis 2 tennis 2 tennis 1 tennis 4 pickleball 2 lighted tennis 8 tennis 7 tennis K:\NickLH\Projects\Parks\ForJerry\2018\February\Tennis Court Locations_Portrait.mxd Total Other Counts 15 City of Chanhassen Future Courts Locations Bandimere Park 9405 Great Plains Boulevard Facilities Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. 16 !10 !20 !30 !40 !50 !60 !70!80 !90 !01 !11 !21 !31 !41 !51 !61 !71 !81 !91 !02 !12 !22 !32 Stat e H w y 5 State H w y 5 State Hwy 5 £¤212 £¤212 State H w y 7 Minnewashta PkwyHazeltineBlvd(Hwy41)GalpinBlvd. (C.R.117)Highway 41AudubonRoadLyman Blvd (C.R.18) Lym a n Bl vd(C.R. 1 8)PowersBlvd(C.R.17)Gre atPlainsBlvdGalpinBlvd Hwy 101Chanhassen Rd. Hwy. 101Powers Blvd (CR 17)Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Kerber Pond Lake Susan Rice Marsh Lake Lake Riley Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy City of Chanhassen Outdoor Basketball Court Locations Updated March 7, 2018 Chanhassen Parks and Recreation 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 PH 952-227-1100 FAX 952-227-1110 www.ci.chanhassen.mn.us Outdoor BasketballCourts !10 9290 Kiowa Trail !20 900 Carver Beach Road !30 55 Lake Drive E !40 8579 Chanhassen Hills Dr !50 2310 Coulter Boulevard !60 7700 Market Boulevard !70 1300 Stratten Court !80 2591 Forest Avenue !90 903 Lake Drive East !01 921 Pontiac Lane !11 6220 Dogwood Avenue !21 295 Pleasant View Road !31 9630 Bluff Creek Drive !41 1720 Lake Lucy Lane !51 8702 Flamingo Drive !61 1124 Dove Court !71 8119 Erie Circle !81 8959 Reflections Road !91 3950 Kings Road !02 7610 South Shore Drive !12 2250 Creek Lane East !22 7200 Galpin Avenue !32 1364 Lake Susan Hills Dr Bandimere Heights Park Carver Beach Playground Chanhassen Estates Park Chanhassen Hills Park Chanhassen Rec Center** City Center Park*** Curry Farm Park Lake Susan Park* Herman Field Park Meadow Green Park Minnewashta Heights North Lotus Park^ Pioneer Pass Park* Pheasant Hills Park Power Hill Park* Prairie Knoll Park Rice Marsh Lake Park Riley Ridge Park Roundhouse Park South Lotus Lake Park^ Stone Creek Park Sugarbush Park Sunset Ridge Park NOTE: Most outdoor basketball courts are 50'x50' asphalt courts with a single hoop. * Full Court ** 2 Full Courts *** 3 Full Courts ^ Hoops on Tennis Court K:\NickLH\Projects\Parks\ForJerry\2018\February\Basketball Court Locations_portrait.mxd City of Chanhassen Facilities Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Facilities 17 2020 466 528 22 27 5 16 10 2013 401 503 5 27 5 15 0 2014 401 503 9 28 5 15 0 2015 405 503 12 28 5 15 6 2016 405 503 16 28 5 16 10 2017 405 503 17 28 5 16 10 2018 466 528 22 27 5 16 10 2019 466 528 22 27 5 16 10 Acres of Park Acres of Open Space # of Picnic Shelters # of Playgrounds # of Swimming Beaches # of Tennis Courts # of Pickleball Courts Comparison of Facilities and Amenities Park Maintenance • Maintenance & operation of: - Downtown greenscapes - 28 parks & 14 preserves - 66 miles of pedestrian trails & sidewalks - 528 acres of natural preserve land & 466 acres of developed park land Mission Enhance health and well-being and promote economic vitality for long-term community sustainability. What We Do: The Park Maintenance department will provide safe, clean, and beautiful parks and facilities, along with high-quality leisure activities for all residents and visitors to the city park system. The Chanhassen Park Department maintains: 28 parks, 14 preserves, 66 miles of pedestrian trails & sidewalks, downtown green spaces & boulevards, 528 acres of natural preserve land, 466 acres of developed park land, 19 soccer fields, 20 youth baseball/softball fields, 4 youth/adult baseball fields, 3 adult softball fields, 16 tennis courts, 10 pickleball courts, 4 park shelter buildings, 18 picnic shelters, 10 fishing piers, 5 public beaches, 3 rental picnic areas, 4 sand volleyball courts, 26 basketball courts, 1 skate park, 5 sledding hills, 5 hockey rinks, 5 family rinks, 3 boat launches, 28 playgrounds, community garden, and Pioneer Cemetery. Winter Maintenance Schedule Snowplowing Trails/Sidewalks Details: Snow is cleared from 66 miles of public trails, 12 miles of downtown sidewalks, sidewalks and stairways at 10 public buildings, 6 public parking lots, and 15 parking lots located within parks. Skating Rinks Details: Flooding begins as soon as the weather stays cold Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. 18 Park Maintenance and frost is in the ground. Two trucks going 24 hours a day for approximately 10 days flood when weather allows. Once open, rinks are swept and flooded Monday through Saturday. Tree and Brush Removal Details: Regular tree- and brush-trimming takes place when access to the trails is easier and less damage is done after frost is in the ground. Summer Maintenance Schedule Turf Mowing Schedule Details: All parks are mowed once a week. Ballfields and soccer fields are mowed twice a week. Fertilizing Details: Takes place 3 times a year on athletic fields only (May, September, & October). Ball Field Grooming Details: Begins a week prior to baseball and softball season. Lake Ann, Bandimere, Lake Susan, City Center, and Bluff Creek fields are done daily. All neighborhood fields are done weekly. Trail Sweeping Details: Begins in early spring after snow and ice are clear. All trails are swept 3 times and all trails going through wooded areas are swept 2 additional times. Garbage Pick-Up Details: Picked up daily (Saturday-Sunday) at Lake Ann, Lake Susan, Library area, and Skate Park. Picked up 5 days per week (Monday-Friday) at Bandimere Community Park, Rec Center, Greenwood Shores, Carver Beach (both main and mini beach), Roundhouse Park & Beach, North Lotus, Meadow Green, City Center Park, and South Lotus Lake Boat Landing. Picked up twice a week (Monday-Friday) at Bandimere Heights Park, Bluff Creek Park, Carver Beach Playground, Chanhassen Estates Park, Chanhassen Hills Park, Curry Farms, Herman Field, Kerber Pond Park, Minnewashta Heights Park, Public Works Truck Storage, Pheasant Hill Park, Power Hill Park, Prairie Knoll Park, Rice Marsh Lake Park, South Lotus Lake Park & Tennis Courts, Stone Creek Park, Sugarbush Park, Sunset Ridge Park, and Public Works gas pumps. Equipment required garbage pick-up includes a truck or workman, push broom, scoop shovel, 2 garbage can liners, steel garbage can for ash, steel dust pan for emptying grills, and a garbage can liner or 5-gallon bucket for aluminum. Beach Maintenance Details: Checked daily. Dragged daily at peak times and twice a week during slower times. Picnic Pavilions May 15-August 15, the pavilions at Lake Ann, Lake Susan, and Bluff Creek are cleaned daily. Neighborhood shelters are cleaned twice a week, or as needed, after August 15. Outdoor Facility Operation Guideline Dates Facility Installation Removal Aeration System (Lake Susan) February 1 March 20 Baseball/Softball Bases April 1 October 15 Portable Toilets April 1 October 26 Volleyball Nets April 15 October 15 Tennis Nets April 1 November 15 Pickleball Nets April 1 November 15 Soccer Goals/Nets April 1 November 1 Fishing Piers April 15 November 1 Docks April 15 November 1 Picnic Shelters April 15 October 15 Lake Ann Ball Field Concession April 15 October 15 Irrigation Systems April 15 October 15 Swimming Buoys May 1 September 20 Holiday Lights 1st Saturday in December January 15 Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Park Projects The 2020 Park Replacement Fund included items totaling $250,000. Following is the status of each project: Lake Ann Park - $125,000 The playground equipment at the main swimming beach was replaced. The new playground will serve the beach users and other community residents. Power Hill Park - $125,000 The playground equipment was replaced and will serve its neighborhood as a gathering location. 19 Park Improvements Swimming Beaches: Aquatic vegetation control is utilized at the following parks: Greenwood Shores, Carver Beach, Roundhouse, and Lake Ann, including the picnic and boat rental areas. Aquatic Vegetation: Treatments to Lake Ann, Lotus Lake, and Lake Minnewashta were completed to control vegetation in swimming areas. Trail Tree Trimming: Selective pruning along trails was completed for safety and aesthetics. Downtown Beautification: Over 2,000 annual flowers were planted in the downtown area. Partnerships • The city partnered with 60 different organizations & clubs on various activities & events in 2020 • Partners provide volunteers, promotional material, financial support, programming, facilities, & assistance Mission Strengthen the relationship with our citizens and make the city stronger and more effective while serving all residents through continued support of local partnerships. What We Do: Develop and sustain partnerships between the city and volunteer groups, civic organizations, and individuals, which are vital to community success. The Park and Recreation Department has developed partnerships with the following organizations: Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. 20 Senior Center AARP (American Association for Retired Persons): Provides volunteer instructors for monthly Driver Safety classes (8-hour and 4-hour programs offered). ACT on Alzheimer’s Team: Provides support, education and awareness through classes, programs and events related to dementia diseases and caregiving. Alzheimer’s Association: Provides resources and speakers related to Alzheimer’s Awareness and other dementia diseases. American Legion Auxiliary 580: Sponsor November Pancake Breakfast, with free meals to local veterans. American Legion Post 580: Donor to Maple Corner Memory Café program and facility space. CAP Agency: Sponsor meals program for home delivery to isolated seniors. Carver County Public Health: Provides partnership and SHIP grants to maintain programs related to the Memory Café, CAP Agency meals, educational resources and speakers on aging issues in Carver County. Carver County Sheriff’s Office: Provides speakers and support for programs, including Details with the Deputies, Fraud Prevention, Safety at Home, and Senior Scam Awareness. Chanhassen Library and Carver County Library System: Provides professional support, consultation, speakers and resources available related to active older adults and aging well. Chanhassen Villager: Prints a monthly Senior Center column, “Silver Insights” as submitted by the Senior Center Coordinator. Charter Bank Chanhassen: Provides financial sponsorship of the annual December Senior Center Holiday Party. Chaska Park and Recreation Department at The Lodge: Partners on joint programs, day trips and overnight trips. Cub Foods of Chanhassen & Cub Pharmacy: Provides annual Flu Clinic at the Senior Center and various food donations for Senior Center events. Eastern Carver County Schools: Provided handmade greeting cards for local isolated seniors in 2020. Also provides support and connections for various events and projects. Eden Prairie Senior Center: Partners on joint program and trip opportunities. Love Inc. of ECC: Provided oversight of donations for Memory Café programs. MAAA (MN Area Agency on Aging): Provides volunteers for health insurance counseling program and speakers/resources on Medicare and insurance topics. MN Safety Council: Provides volunteer instructors and Zoom options for 55+ Alive Driver Safety classes. Riley Crossing Senior Living:Co-sponsor Senior Center Drive Up and Dash Holiday Luncheon. Senior Commission Members: Provide a liaison to the Senior Center and assists in developing ideas for speakers, resources & programs relevant to local senior needs and interests. Senior Community Services: Provides resources and counselors for support groups and programs reaching out to caregivers. St. Hubert’s Community and School: Provided volunteers and space for Mask Drive sorting and distribution. School children created cards for local isolated seniors. SW Transit and SW Prime: Provides transportation, rider assistance and educational programs on local ride services and amenities for seniors. T-Mobile: Co-sponsored Drive-In Music & Ice Cream Social and Octoberfest Celebration. Recreation Programs Berne Scale: Donates the use of two digital scales for weighing fish at the Feb Fest Ice Fishing Tournament. Boy Scout Troop #330: Sold bait and s’mores kits at Feb Fest. Carver County Parks and Recreation Department: Provides kick sleds for February Festival and co-sponsors recreation programs. Carver County Sheriff’s Office: Provides safety and presence at community events year round. Chanhassen Fire Department: Year-round support of all events and programs. Chanhassen High School: Provides athletic facilities, scheduling facilities and assist with the Homecoming Parade and other events. Chanhassen High School Key Club: Volunteers for February Festival, Easter Egg Candy Hunt, and Halloween Party. Chanhassen High School NHS: Volunteers for the Halloween Party. Chanhassen Lions Club: Marshals for Feb Fest Ice Fishing Contest. Chanhassen Students Today, Leaders Forever: Volunteers for Halloween Party. Charter Bank: Title sponsor of the Feb Fest medallion hunt. Chaska High School Key Club: Volunteers for Halloween Party. Chaska High School NHS: Volunteers for the Halloween Party. C.H.I. Companies: Donates the use of commercial heater for the Feb Fest concession & door prize tent. City of Chaska: Co-sponsors recreation programs. Partnerships Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. Partnerships 21 ISD 112: Co-sponsors recreation programs. Michael’s Cycles: Provides fat-tire bike demonstrations at February Festival. Minnetonka Community Education & Services: Provides lifeguard services & swimming lessons at Lake Ann Beach. This partnership dates back to the 1970s. Minnetonka High School NHS: Volunteers for the Halloween Party. REACH for Resources: Annually, the city contracts with REACH for Resources to provide recreational opportunities for residents with special needs. Riley Purgatory Bluff Creek Watershed District: Provided snowshoeing at Feb Fest. Rotary Club of Chanhassen: Coordinated food & beverage sales and drilled ice fishing contest holes at February Festival. Sponsored and coordinated the Historic Plane Flyover for the 4th of July Celebration. Scouting Groups: Assists in cleaning up our park system. Skyhawks: Provided a variety of youth sports camps. SouthWest Metro Chamber of Commerce: Helped with coordination of annual Business Expo for the 4th of July Celebration. The Mustard Seed Landscape and Garden Center: Provided Santa Claus for Phone Call from Santa program. T-Mobile: Title sponsor of February Festival and other youth programs. Recreation Center American Red Cross: Hosts multiple blood drives at the Rec Center each year. Athletics & Extracurricular Activities: Serves as a host site for school board elections as well as other community youth athlete activities. Bluff Creek Elementary: Utilizes space to supplement school day activities. Carver County: Utilizes space to host for a variety of Public Health community meetings and trainings. Chaska Area Fishing with Friends: Partnered to provide a fishing kit program for families. Chaska and Chanhassen High School: Showcase location for high school students’ Capstone Projects. Community Ed: Utilizes and schedules program space for district meetings, trainings, and events. Minnetonka Schools: Utilizes space for Middle School symposiums and sports banquets, which increased visibility to District 276 community members. Rotary Club of Chanhassen: Utilizes space to host parade meetings and long-range planning meetings. SouthWest Metro Chamber of Commerce: Utilizes space for meetings which has lead to an increased visibility. Schools of Eastern Carver County: Increased ability to have a more flexible program schedule, provided additional space during summer shutdown at no cost, increased visibility of the Rec Center to community members who attend the events hosted at the facility, and provided student artwork that is displayed in the lobby and halls. Twin Cities Pickleball Club: Coordinates community training clinics and learn-to-play opportunities at no cost. The club plays weekly at the Rec Center. University of Minnesota: Utilizes space for soil and erosion control meetings. Victoria Park & Recreation: Co-sponsors the Barnyard Boogie and Super Hero Party. Provides additional community programs and shares expenses for unique preschool and family activities. Work Experience Program: Utilized Rec Center as a job experience work site for high school students. Students assisted staff with cleaning and room setup functions. Most revenue, expense, program offering, and participation numbers in this report are substantially lower than typical years, largely due to the COVID-19 pandemic and associated restrictions placed on recreation programming of all types. PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, April 27, 2021 Subject 2021 Easter Egg Candy Hunt Evaluation Section REPORTS Item No: I.1. Prepared By Priya Tandon, Recreation Supervisor File No:  SUBJECT 2021 Easter Egg Candy Hunt Evaluation SUMMARY Due to the ongoing COVID­19 pandemic, the 38th annual Easter Egg Candy Hunt was modified from its traditional, large­event format to run in three separate waves of 350 individuals maximum. The event was highly successful, and received much positive feedback from the community.  BACKGROUND During the planning of the 38th annual Easter Egg Candy Hunt, Executive Order 21­07 was in effect, which set a maximum capacity of 250 people for indoor and outdoor entertainment events. Because of this, the decision was made to split the event into three identical waves of 250 people max each.  Prior to the event date, Executive Order 21­11 was released, raising capacities for indoor and outdoor events. In accordance with the EO 21­11, the capacity of each wave of the Easter event raised to 350 people max each.  DISCUSSION The 38th annual Easter Egg Candy Hunt was held Saturday, April 3 at City Center Park from 9­11am, in 3 separate waves:  Wave 1: 9­9:15am  Wave 2: 9:45­10am  Wave 3: 10:30­10:45am  Each wave had a capacity of 350 people, including kids and adults. Kids hunted for eggs, candy, and special "golden eggs" for a chance to win a prize. Kids were split into three age categories for the hunt: 4 and under, 5­8, and 9­12, and received a goodie bag as part of the event. The Easter Bunny also made an appearance at the event, and posed for socially­distant photos with participants. Cost of admission was $6/child. Across the three event waves, over 1,000 people (461 kids) registered, and almost 800 attended one of the waves. There was about 75% attendance of those who had pre­registered for the event. No walk­up registrations were PARK AND RECREATION COMMISSION STAFF REPORTTuesday, April 27, 2021Subject2021 Easter Egg Candy Hunt EvaluationSectionREPORTS Item No: I.1.Prepared By Priya Tandon, Recreation Supervisor File No: SUBJECT2021 Easter Egg Candy Hunt EvaluationSUMMARYDue to the ongoing COVID­19 pandemic, the 38th annual Easter Egg Candy Hunt was modified from its traditional,large­event format to run in three separate waves of 350 individuals maximum. The event was highly successful, andreceived much positive feedback from the community. BACKGROUNDDuring the planning of the 38th annual Easter Egg Candy Hunt, Executive Order 21­07 was in effect, which set amaximum capacity of 250 people for indoor and outdoor entertainment events. Because of this, the decision wasmade to split the event into three identical waves of 250 people max each. Prior to the event date, Executive Order 21­11 was released, raising capacities for indoor and outdoor events. Inaccordance with the EO 21­11, the capacity of each wave of the Easter event raised to 350 people max each. DISCUSSIONThe 38th annual Easter Egg Candy Hunt was held Saturday, April 3 at City Center Park from 9­11am, in 3 separatewaves: Wave 1: 9­9:15am Wave 2: 9:45­10am Wave 3: 10:30­10:45am Each wave had a capacity of 350 people, including kids and adults. Kids hunted for eggs, candy, and special "goldeneggs" for a chance to win a prize. Kids were split into three age categories for the hunt: 4 and under, 5­8, and 9­12, andreceived a goodie bag as part of the event. The Easter Bunny also made an appearance at the event, and posed forsocially­distant photos with participants. Cost of admission was $6/child. Across the three event waves, over 1,000 people (461 kids) registered, and almost 800 attended one of the waves. There was about 75% attendance of those who had pre­registered for the event. No walk­up registrations were taken, as the event was at maximum capacity with the pre­registered participants and adults.  To ensure safety during the COVID­19 pandemic and remain compliant with the most current guidelines from the state, candy hunt areas were expanded from previous years, hand sanitizer was provided and hand hygiene encouraged, and masks were required for all ages 5 and up. Participants and adults were respectful of all guidelines throughout the event.  Special thanks goes to our Community Event Sponsors that made this event possible. Special thanks also goes to kiddywampus in Chanhassen for donating prize baskets, and the Chanhassen Fire Department, Chanhassen, Chaska, & Eden Prairie Key Clubs, and Chanhassen Students Today, Leaders Forever Club for volunteering at the event.  Coloring Contest The annual Easter Coloring Contest was also run as part of the 38th annual Easter Egg Candy Hunt. Prizes were awarded in 10 age categories based on originality and neatness. Forms were available online, at City Hall, and the Rec Center, and could be submitted online, at City Hall or the Rec Center, and at the Easter Egg Candy Hunt.  A total of 166 submissions were entered into this year's contest. This number is significantly higher than the number of submissions received in previous years. This may be due to the acceptance of submissions online, which was a new addition to the contest in 2021. Recommendations for 2022:  Continue a relationship with the Chanhassen Fire Department.  Continue to offer online submission of Coloring Contest forms.  Continue hiding more "golden eggs" redeemable for prizes in substitution of door prizes. This will eliminate unnecessary confusion and simplify the prize distribution process.  Continue offering online pre­registration to reduce event­day congestion.  Investigate the merits of holding the event in waves in typical years. Staff & volunteers received many positive remarks from families about the wave system, and how they preferred it to typical years. ATTACHMENTS: Expense Report 2021 2021 EASTER EGG CANDY HUNT Expense Report (Denotes budget) REVENUE (Avg. $1,600) AMOUNT Ticket Sales: 464 x $6 $ 2,784 Total $ 2,784 EXPENDITURES 101-1612-4130 ($1,600) Target: Candy $ 989.00 American Carnival Mart: Pre-filled Eggs $ 275.00 Msc. Supplies $ 35.49 Total $ 1,299.49 101-1612-4340 ($500) Chanhassen Villager Inserts $ 268.80 Total $ 268.80 TOTAL REVENUE: $ 2,784.00 TOTAL EXPENSES: $ 1,568.29 BALANCE: $ 1215.71 *The Easter Egg Candy Hunt is one of four events under the Community Event Sponsorship Program. Over 23 businesses have contributed approximately $20,157.00 in cash and goods in 2021 to support these four events