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Agenda and PacketAGENDA PARK AND RECREATION COMMISSION TUESDAY, FEBRUARY 26, 2019 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.COMMISSION INTERVIEWS 1.Interview New Commissioners B.CALL TO ORDER C.ROLL CALL D.APPROVAL OF AGENDA Commissioners may add or delete items at this time. E.PUBLIC ANNOUNCEMENTS F.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time.  If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. G.APPROVAL OF MINUTES 1.Approval of Minutes dated January 22, 2019 H.NEW BUSINESS I.OLD BUSINESS J.REPORTS 1.2019 February Festival Evaluation 2.2019 Sweetheart Dance Evaluation K.COMMISSION MEMBER COMMITTEE REPORTS L.COMMISSION MEMBER PRESENTATIONS M.ADMINISTRATIVE PACKET 1.Administrative Packet AGENDAPARK AND RECREATION COMMISSIONTUESDAY, FEBRUARY 26, 2019CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.COMMISSION INTERVIEWS1.Interview New CommissionersB.CALL TO ORDERC.ROLL CALLD.APPROVAL OF AGENDACommissioners may add or delete items at this time.E.PUBLIC ANNOUNCEMENTSF.VISITOR PRESENTATIONSCommission Procedures allow for presentations from the audience at this time.  If a motion isrequired, the item will be forwarded to the next available agenda to allow for publication and reviewprior to consideration.G.APPROVAL OF MINUTES1.Approval of Minutes dated January 22, 2019H.NEW BUSINESSI.OLD BUSINESSJ.REPORTS1.2019 February Festival Evaluation2.2019 Sweetheart Dance EvaluationK.COMMISSION MEMBER COMMITTEE REPORTSL.COMMISSION MEMBER PRESENTATIONSM.ADMINISTRATIVE PACKET 1.Administrative Packet N.ADJOURNMENT PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, February 26, 2019 Subject Interview New Commissioners Section COMMISSION INTERVIEWS Item No: A.1. Prepared By Todd Hoffman, Park & Recreation Director File No:  SUMMARY Park & Recreation Commission Interview Schedule: 5:45  Bill Hickey 6:00  Laura Skistad 6:15  Sandy Sweetser 6:30  Doug Reeder  6:45  Ross Reeves 7:00  Brian Smith 7:15  Haley Pemrick NOTE: Applicant Matt Kutz is out of the country and unable to interview with the Park & Recreation Commission. BACKGROUND An ad was placed in the Chanhassen Villager on January 10, 17 and 24, an article appeared in the Chanhassen Connection which was mailed to all residents on January 25 and 26, and information was also posted on the city’s website and Facebook page. The application deadline was Friday, February 1. The following applications have been received: PARK & RECREATION COMMISSION Two 3­year positions The terms of Commissioners Cole Kelly and Rick Echternacht are expiring. Both incumbents have reapplied. Eight (8) new applications were received, four (4) of which selected the Park and Recreation Commission as their second choice. One or two 1­year youth positions Grant Schaeferle's term has expired and he is no longer eligible to reapply. No new applications were received. New Applicants and Address 1. Sandy Sweetser, 9132 Springfield Drive 2. Bill Hickey, 6301 Elm Tree Avenue 3. Laura Skistad, 2284 Stone Creek Lane West (PC 1st choice) 4. Matt Kutz, 1080 Lyman Court (unable to interview with PRC) 5. Doug Reeder, 590 Brooken Arrow Road (PC 1st choice) 6. Ross Reeves, 8471 Swan Court (EC 1st choice) 7. Brian Smith, 7610 Great Plains Blvd. Apt. 201 (EC 1st Choice) 8. Haley Pemrick, 7608 Erie Avenue First Meeting in April April 23, 2019 Attached is the application and questionnaire for the 8 new applicants mentioned above along with a scoring sheet. Traditionally, the Park & Recreation Commission does not interview incumbents and incumbents do not participate in the interview process. After the interviews, the Commission generally ranks their preference for candidates.  The preference ranking, as well as the incumbents’ PARK AND RECREATION COMMISSION STAFF REPORTTuesday, February 26, 2019SubjectInterview New CommissionersSectionCOMMISSION INTERVIEWS Item No: A.1.Prepared By Todd Hoffman, Park & Recreation Director File No: SUMMARYPark & Recreation Commission Interview Schedule:5:45  Bill Hickey6:00  Laura Skistad6:15  Sandy Sweetser6:30  Doug Reeder 6:45  Ross Reeves7:00  Brian Smith7:15  Haley PemrickNOTE: Applicant Matt Kutz is out of the country and unable to interview with the Park & Recreation Commission.BACKGROUNDAn ad was placed in the Chanhassen Villager on January 10, 17 and 24, an article appeared in the Chanhassen Connection which was mailed toall residents on January 25 and 26, and information was also posted on the city’s website and Facebook page. The application deadline wasFriday, February 1. The following applications have been received:PARK & RECREATION COMMISSIONTwo 3­year positions The terms of Commissioners Cole Kelly and Rick Echternacht are expiring. Both incumbents havereapplied.Eight (8) new applications were received, four (4) of which selected the Park and RecreationCommission as their second choice.One or two 1­year youth positions Grant Schaeferle's term has expired and he is no longer eligible to reapply.No new applications were received.New Applicants and Address 1. Sandy Sweetser, 9132 Springfield Drive2. Bill Hickey, 6301 Elm Tree Avenue3. Laura Skistad, 2284 Stone Creek Lane West (PC 1st choice)4. Matt Kutz, 1080 Lyman Court (unable to interview with PRC)5. Doug Reeder, 590 Brooken Arrow Road (PC 1st choice)6. Ross Reeves, 8471 Swan Court (EC 1st choice)7. Brian Smith, 7610 Great Plains Blvd. Apt. 201 (EC 1st Choice)8. Haley Pemrick, 7608 Erie AvenueFirst Meeting in April April 23, 2019Attached is the application and questionnaire for the 8 new applicants mentioned above along with a scoring sheet. Traditionally, the Park & Recreation Commission does not interview incumbents and incumbents do not participate in the interview process. After the interviews, the Commission generally ranks their preference for candidates.  The preference ranking, as well as the incumbents’ applications, will be forwarded to the City Council for review. Appointments will be made on March 11, 2019. ATTACHMENTS: Commission Interview Scoring Sheet INTERVIEW SCORING SHEET 5=High/1=Low Name Years Lived in Chanhassen Knowledge of Community Commitment to Position Knowledge of Major Issues Involvement in Community Total Points Sandy Sweetzer Bill Hickey Laura Skistad Doug Reeder Ross Reeves Brian Smith Haley Pemrick PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, February 26, 2019 Subject Approval of Minutes dated January 22, 2019 Section APPROVAL OF MINUTES Item No: G.1. Prepared By Annie Lundell, Administrative Support Specialist File No:  PROPOSED MOTION The Park and Recreation Commission approves minutes dated January 22, 2019. Approval requires a simple majority vote of members present ATTACHMENTS: Summary CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES JANUARY 22, 2019 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher, Meredith Petouvis, Joe Scanlon, and Karl Tsuchiya. STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Audrey Swantz, Recreation Supervisor APPROVAL OF AGENDA: The agenda was approved as presented. PUBLIC ANNOUNCEMENTS: Newly hired Recreation Supervisor Audrey Swantz was introduced to the Park and Recreation Commission. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Boettcher moved, Echternacht seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated December 11, 2018 as presented. PRELIMINARY PLAT REVIEW GALPIN SITE/LENNAR. Todd Hoffman gave a presentation reviewing the preliminary plat of the Galpin/Lennar site. Following the presentation, there was a 60-minute discussion with staff and Lennar’s Joe Jablonski. Kelly moved, Echternacht seconded that the Park and Recreation Commission recommend the City Council apply the following conditions of approval concerning parks and trails for the proposed 191-lot Galpin site Preliminary Plat and PUD by Lennar dated December 5, 2018: 1. Dedication of 100-plus-or-minus-acres of wooded open spaces and wetlands in the eastern half of the property to the City of Chanhassen for parkland in exchange for a housing density transfer and fulfillment of a 9-plus-or-minus-acre parkland dedication requirement. 2. Acknowledgement that the dedicated land may be developed at the city's discretion as parkland for public use and may include, but is not limited to, trails, boardwalks, bridges, structures, and signage. 3. The planning, engineering and construction of a 10-foot wide bituminous east/west trail connection between Galpin Boulevard and a location east of Street D, and a 10- Park and Recreation Commission Summary – January 22, 2019 2 foot wide bituminous trail adjacent to Galpin Boulevard between Street E and Street A. 4. All trails shall meet all city standards for trail construction. 5. The east/west trail shall maintain a minimum 10-foot setback from outside edges of trail to private property and be designed to minimize encroachment of wetland buffers. 6. The east/west trail crossing of Street A shall be relocated from a midblock crossing as shown to the intersection of Street A and Street D 7. The east/west trail be designed and constructed so as not to require retaining walls. 8. The entirety of the east/west trail and associated buffers shall be constructed within dedicated public outlots. 9. The entirety of the Galpin Boulevard trail between Street E and Street A shall be constructed in dedicated public right of way. 10. The planning, engineering and construction of 10-foot wide bituminous trails connecting both Street Z and Lucy Ridge Lane to the planned trail at the western edge of Lake Lucy including trail easements. All voted in favor and the motion carried unanimously with a vote of 7 to 0. CONSIDER RECOMMENDATION TO CITY COUNCIL: 2019/2020 LAKE ANN PARK BEACH LIFEGUARD CONTRACT. Jerry Ruegemer presented the staff report reviewing the proposed two-year contract with Minnetonka Public Schools, ISD 276. Dan Berve, Director of Minnetonka Aquatics, provided additional information for the Park and Recreation Commission regarding specifics of the 2019/2020 contract. Echternacht moved, Boettcher seconded that the Park and Recreation Commission recommend the City Council approve a two-year contract, (2019/2020) with Minnetonka Public Schools ISD 276 for Lake Ann Park Beach Lifeguard Services in the amount of $33,670 per year. All voted in favor and the motion carried unanimously with a vote of 7 to 0. OLD BUSINESS. None. REPORTS: 2019 FEBRUARY FESTIVAL. Jerry Ruegemer presented a PowerPoint presentation for the February 2, 2019 event. COMMISSION PRESENTATIONS. None. Park and Recreation Commission Summary – January 22, 2019 3 ADMINISTRATIVE PACKET. None. Echternacht moved, Kelly seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 7:15 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Jerry Ruegemer PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, February 26, 2019 Subject 2019 February Festival Evaluation Section REPORTS Item No: J.1. Prepared By Jerry Ruegemer, Parks & Recreation, Recreation Superintendent File No:  SUMMARY The 26th annual February Festival was held on Saturday, February 2 from 12­3 pm at Lake Ann. It is estimated that 1,500 people attended this year’s event. Food and Drink Concessions The Rotary Club of Chanhassen coordinated and operated the concessions at this year’s festival. The Rotary sold a variety of beverages including hot cocoa, pop, water, and alcoholic drinks including beer; while Grill Star Catering sold burgers, fries, and cheese curds. Both areas were well staffed to keep the lines to a minimum, and sales were good throughout the day. We appreciate the service of the Rotary Club of Chanhassen and Grill Star Catering and are looking forward to partnering with them at future events.  Bonfires Similar to last year, two bonfires were placed on opposite ends of the fishing contest area. Both were very popular throughout the day. There always seemed to be a crowd around them and it is recommended that we continue to have two fires. City staff monitored the fires throughout the event. S'more Cookout/Bait Sale Chanhassen Boy Scout Troop #330 had another successful year selling s’more kits and live bait. Many people take advantage of the bait sales on the ice, and we appreciate the service of Troop #330 and warmly welcome them back next year. Skating Rink The skating rink was a popular attraction at the festival. People of all ages utilized the ice rink throughout the day and it allowed for an alternate activity within view of the fishing contest area. Wagon Rides The horse­drawn wagon rides provided by Ken­Mar Farms continues to be extremely popular and provides another family activity not related to the fishing contest. Throughout the day, the wagon was full, as the horses made a large loop on the trail towards Greenwood Shores Park. It is a fun family event that should continue in the future. Fat Tire Bike Demonstration Capturing the excitement of fat tire biking, Michael’s Cycles provided fat tire bikes for February Festival participants to try out free of charge. Bikers could ride the Lake Ann beach area and on the lake. The bike demos are a fun event and will continue into the future. Staff will continue to build on the success and look at the possibility of offering a fat PARK AND RECREATION COMMISSION STAFF REPORTTuesday, February 26, 2019Subject2019 February Festival EvaluationSectionREPORTS Item No: J.1.Prepared By Jerry Ruegemer, Parks & Recreation,Recreation Superintendent File No: SUMMARYThe 26th annual February Festival was held on Saturday, February 2 from 12­3 pm at Lake Ann. It is estimated that1,500 people attended this year’s event.Food and Drink ConcessionsThe Rotary Club of Chanhassen coordinated and operated the concessions at this year’s festival. The Rotary sold avariety of beverages including hot cocoa, pop, water, and alcoholic drinks including beer; while Grill Star Catering soldburgers, fries, and cheese curds. Both areas were well staffed to keep the lines to a minimum, and sales were goodthroughout the day. We appreciate the service of the Rotary Club of Chanhassen and Grill Star Catering and arelooking forward to partnering with them at future events. BonfiresSimilar to last year, two bonfires were placed on opposite ends of the fishing contest area. Both were very popularthroughout the day. There always seemed to be a crowd around them and it is recommended that we continue to havetwo fires. City staff monitored the fires throughout the event.S'more Cookout/Bait SaleChanhassen Boy Scout Troop #330 had another successful year selling s’more kits and live bait. Many people takeadvantage of the bait sales on the ice, and we appreciate the service of Troop #330 and warmly welcome them backnext year.Skating RinkThe skating rink was a popular attraction at the festival. People of all ages utilized the ice rink throughout the day and itallowed for an alternate activity within view of the fishing contest area.Wagon RidesThe horse­drawn wagon rides provided by Ken­Mar Farms continues to be extremely popular and provides anotherfamily activity not related to the fishing contest. Throughout the day, the wagon was full, as the horses made a largeloop on the trail towards Greenwood Shores Park. It is a fun family event that should continue in the future.Fat Tire Bike DemonstrationCapturing the excitement of fat tire biking, Michael’s Cycles provided fat tire bikes for February Festival participants to try out free of charge. Bikers could ride the Lake Ann beach area and on the lake. The bike demos are a fun event and will continue into the future. Staff will continue to build on the success and look at the possibility of offering a fat tire event or race in the upcoming years. Kick Sled Demonstration The kick sled demonstrations, sponsored by Carver County Parks, were a big hit. A kick sled is similar to the back end of a dog sled. They work perfectly on the ice rink that was created. The city will continue to partner with Carver County to offer new and fun events. Lake Lab Demonstration Carver County Water Management Organization demonstrated their new underwater robot to teach event participants about Lake Ann’s eco system.Participants enjoyed the education and it was another event for participants to enjoy. Snowshoeing Hikes and Art Project New this year the Riley Purgatory Bluff Creek Watershed District and Three Rivers Park District partnered together to offer snowshoeing hikes and a nature art project.RPBCWD enjoyed the event and would like to participate in future February Festivals. Sled Dog Rides The city contracted with Silent Run Adventures to offer sled dog rides this year.Silent Run Adventures had two teams of sled dogs providing rides around a ¼ mile oval track on Lake Ann west of the ice fishing contest area.The rides were very popular with many event participants waiting in line for a ride.Two volunteers were present to help load/unload riders as well as take photos which helped move along the line.The city will contract again with Silent Run Adventures to return in 2020.Solutions will be sought out to minimize wait times. Medallion Hunt This year, city staff organized the annual Medallion Hunt. Daily clues were posted on the city's Facebook, Twitter, and city webpage through the week leading up to Feb Fest, and the medallion was found on Thursday, January 31 by Mike Thorud of Chanhassen in Lake Susan Park underneath the fishing pier. It was Mr. Thorud's third time finding the medallion. The winner received a gift basket valued at $500. It is recommended that we continue the medallion hunt next year, but explore the different options of finding a title or a co­sponsor. The medallion hunt creates an exciting buzz the week leading up to the event. Ice Fishing Contest A total of 664 fishing tickets were sold for the contest; 123 tickets were sold in advance and 541 were sold on the ice at the event. Similar to last year, there was an online registration option for purchasing fishing tickets. Online registration will continue to gain momentum and staff will continue to accept online sales for future contests. For the 2019 contest, staff added an incentive that those who purchased fishing tickets online would have their name placed in a special drawing for a $100 Cabin Fever Sporting Goods gift card. Ticket presales did increase this year, but there is still room for improvement.$6,000 in prizes were scheduled to be awarded for the top 50 fish caught by weight. However, this year only 30 fish were caught so the remaining 20 prizes were given away via a raffle system; names were drawn from all the fishing tickets sold. A computer system was used to tally the contest results. Overall, the contest went very well with 32 fish caught, weighed, and released! Contest Marshals The Chanhassen Lions Club were the fishing contest marshals this year.They secured 10 club members that were dressed in safety vests and ID badges. The marshals checked fishing participants as they entered the ice, educated participants of special regulations and contest rules, checked that participants had their fishing tickets secured to their fishing poles and tip ups and were visible during the contest.Staff will have conversations with the Lions Club to continue in this capacity in 2020 for the 27th Annual February Festival. Door Prizes The door prize format continues to be separate from the fishing contest. Everyone in attendance received a free door prize ticket when they entered the event for a chance to win $3,000 in prizes. Staff is considering changing the time to pick up door prize tickets from the current time of 10:30am­1:00pm to 11:30am­1:00pm to make it closer to the other scheduled events which start at 12:00pm.All in all, February Festival participants enjoy the opportunity to win a door prize. PARK AND RECREATION COMMISSION STAFF REPORTTuesday, February 26, 2019Subject2019 February Festival EvaluationSectionREPORTS Item No: J.1.Prepared By Jerry Ruegemer, Parks & Recreation,Recreation Superintendent File No: SUMMARYThe 26th annual February Festival was held on Saturday, February 2 from 12­3 pm at Lake Ann. It is estimated that1,500 people attended this year’s event.Food and Drink ConcessionsThe Rotary Club of Chanhassen coordinated and operated the concessions at this year’s festival. The Rotary sold avariety of beverages including hot cocoa, pop, water, and alcoholic drinks including beer; while Grill Star Catering soldburgers, fries, and cheese curds. Both areas were well staffed to keep the lines to a minimum, and sales were goodthroughout the day. We appreciate the service of the Rotary Club of Chanhassen and Grill Star Catering and arelooking forward to partnering with them at future events. BonfiresSimilar to last year, two bonfires were placed on opposite ends of the fishing contest area. Both were very popularthroughout the day. There always seemed to be a crowd around them and it is recommended that we continue to havetwo fires. City staff monitored the fires throughout the event.S'more Cookout/Bait SaleChanhassen Boy Scout Troop #330 had another successful year selling s’more kits and live bait. Many people takeadvantage of the bait sales on the ice, and we appreciate the service of Troop #330 and warmly welcome them backnext year.Skating RinkThe skating rink was a popular attraction at the festival. People of all ages utilized the ice rink throughout the day and itallowed for an alternate activity within view of the fishing contest area.Wagon RidesThe horse­drawn wagon rides provided by Ken­Mar Farms continues to be extremely popular and provides anotherfamily activity not related to the fishing contest. Throughout the day, the wagon was full, as the horses made a largeloop on the trail towards Greenwood Shores Park. It is a fun family event that should continue in the future.Fat Tire Bike DemonstrationCapturing the excitement of fat tire biking, Michael’s Cycles provided fat tire bikes for February Festival participantsto try out free of charge. Bikers could ride the Lake Ann beach area and on the lake. The bike demos are a fun eventand will continue into the future. Staff will continue to build on the success and look at the possibility of offering a fattire event or race in the upcoming years.Kick Sled DemonstrationThe kick sled demonstrations, sponsored by Carver County Parks, were a big hit. A kick sled is similar to the backend of a dog sled. They work perfectly on the ice rink that was created. The city will continue to partner with CarverCounty to offer new and fun events.Lake Lab DemonstrationCarver County Water Management Organization demonstrated their new underwater robot to teach event participantsabout Lake Ann’s eco system.Participants enjoyed the education and it was another event for participants to enjoy.Snowshoeing Hikes and Art ProjectNew this year the Riley Purgatory Bluff Creek Watershed District and Three Rivers Park District partnered togetherto offer snowshoeing hikes and a nature art project.RPBCWD enjoyed the event and would like to participate infuture February Festivals.Sled Dog RidesThe city contracted with Silent Run Adventures to offer sled dog rides this year.Silent Run Adventures had two teamsof sled dogs providing rides around a ¼ mile oval track on Lake Ann west of the ice fishing contest area.The rideswere very popular with many event participants waiting in line for a ride.Two volunteers were present to helpload/unload riders as well as take photos which helped move along the line.The city will contract again with Silent RunAdventures to return in 2020.Solutions will be sought out to minimize wait times.Medallion HuntThis year, city staff organized the annual Medallion Hunt. Daily clues were posted on the city's Facebook, Twitter, andcity webpage through the week leading up to Feb Fest, and the medallion was found on Thursday, January 31 byMike Thorud of Chanhassen in Lake Susan Park underneath the fishing pier. It was Mr. Thorud's third time finding themedallion. The winner received a gift basket valued at $500. It is recommended that we continue the medallion huntnext year, but explore the different options of finding a title or a co­sponsor. The medallion hunt creates an excitingbuzz the week leading up to the event.Ice Fishing ContestA total of 664 fishing tickets were sold for the contest; 123 tickets were sold in advance and 541 were sold on the iceat the event. Similar to last year, there was an online registration option for purchasing fishing tickets. Onlineregistration will continue to gain momentum and staff will continue to accept online sales for future contests. For the2019 contest, staff added an incentive that those who purchased fishing tickets online would have their name placed ina special drawing for a $100 Cabin Fever Sporting Goods gift card. Ticket presales did increase this year, but there isstill room for improvement.$6,000 in prizes were scheduled to be awarded for the top 50 fish caught by weight.However, this year only 30 fish were caught so the remaining 20 prizes were given away via a raffle system; nameswere drawn from all the fishing tickets sold. A computer system was used to tally the contest results. Overall, thecontest went very well with 32 fish caught, weighed, and released!Contest MarshalsThe Chanhassen Lions Club were the fishing contest marshals this year.They secured 10 club members that weredressed in safety vests and ID badges. The marshals checked fishing participants as they entered the ice, educatedparticipants of special regulations and contest rules, checked that participants had their fishing tickets secured to theirfishing poles and tip ups and were visible during the contest.Staff will have conversations with the Lions Club tocontinue in this capacity in 2020 for the 27th Annual February Festival.Door PrizesThe door prize format continues to be separate from the fishing contest. Everyone in attendance received a free doorprize ticket when they entered the event for a chance to win $3,000 in prizes. Staff is considering changing the time topick up door prize tickets from the current time of 10:30am­1:00pm to 11:30am­1:00pm to make it closer to the other scheduled events which start at 12:00pm.All in all, February Festival participants enjoy the opportunity to win a door prize. General Comments/Suggestions ·Train multiple people on the computer system to input and sort data, and tweak a few more details of the program. Overall, the process works well. ·Have volunteers work from 10am – 3pm and remind them to dress appropriately for the weather conditions. ·The Rotary Club of Chanhassen once again volunteered to drill over 1,000 holes for the ice fishing contest. This was very generous and the Rotary plays a very important role in the success of February Festival. The city appreciates their partnership.Keep looking to fill the 20 volunteer drilling spots. ·Continue to plow additional parking spots throughout the park to expand parking. ·Look for additional family events to increase participation. ·Secure another community organization to sponsor the medallion hunt. ·Chanhassen Lions were the fishing contest marshals this year and did a great job. ATTACHMENTS: 2019 February Festival Expense Report 2019 FEBRUARY FESTIVAL Expense Report REVENUE AMOUNT Ticket Sales $ 6,640.00 Total $ 6,640.00 EXPENDITURES 101-1611-4130 (Budget: $3,000) Cabin Fever Sporting Goods $ 1,945.19 Minnesota Trophies $ 41.29 Total $ 1,986.48 101-1611-4300 (Budget: $1,700) Silent Run Adventures (Dog Sled Rides) $ 860.00 Party Unit (PA/Audio) $ 800.00 Ken-Mar Farms (Horse Rides) $ 650.00 Riverfront Printing $ 144.00 Minnesota DNR Fishing Permit $ 135.00 Total $ 2,589.00 101-1611-4340 (Budget:$1,700) Southwest Publishing $ 1,250.00 Total $ 1,250.00 101-1611-4400 (Budget: $1,500) Imperial Porta-Palace $ 360.50 Total $ 360.50 101-1611-4410 (Budget: $1,700) Ultimate Events $ 1,289.93 Waste Management (est) $ 475.00 Warning Lites $ 306.00 Epic Event Rental $ 92.65 Total $ 2,163.58 TOTAL REVENUE: $ 6,640.00 TOTAL EXPENSES: $ 8,349.56 BALANCE: $ (1,709.56) *February Festival is the first of four events under the Community Event Sponsorship Program. Over 46 businesses have contributed approximately $39,400 in cash and goods in 2018 to support these four events. PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, February 26, 2019 Subject 2019 Sweetheart Dance Evaluation Section REPORTS Item No: J.2. Prepared By Audrey Swantz, Recreation Supervisor File No:  SUMMARY The Sweetheart Dance was held on Friday, February 8 at the Recreation Center. A total of 80 adults and children participated at this year’s event. It continues to be successful with many attendees returning each year.  Dinner This year the event was catered by Davanni’s of Chanhassen. The menu included noodles with alfredo and marinara sauce, lasagna, garlic bread and a mini cupcake for dessert. Staff received numerous positive compliments on the food, and the price and service were outstanding. It is highly recommended to use them again in the future. To save on costs, the city supplied the dessert and beverages for the event. Dance DJ Paul Young provided the music and entertainment for the dance. He did an excellent job keeping the participants engaged and dancing the whole night. Along with the dance, he also provided soft music during dinner. Staff would definitely recommend using his services again next year. Activities Several different games and activities were offered throughout the night. Annual favorites are the heart count and candy guess games. Staff decorates the room with hearts and participants have to search and guess how many there are. Participants remain very enthusiastic about these games! Staff also setup a craft table where participants could make valentine­themed projects to take home. This was very well received and should continue in the future. A carnival game was also available and was staffed by Chanhassen Smiles. The provided dental kits as prizes as well as carnations for the participants to take home at the end of the evening. There was also coloring sheets at each of the dinner tables. Staff also organized door prize drawings for both the children and the adults. ABC & Toy Zone of Chanhassen donated a gift basket and coupons for all participants; Pizzaioli, Mustard Seed Landscaping, and Houlihan’s supplied gift cards; Culvers donated value baskets; and the Chanhassen Dinner Theatre provided a certificate for dinner and a show for two. At the conclusion of the event, each child received a heart­shaped balloon and a carnation to take home. Entertainment Face painter Lynda Volavka was at the event and did a great job providing valentine­themed paintings for each of the participants. There seemed to be a constant line for this activity, so staff recommends using their services again next PARK AND RECREATION COMMISSION STAFF REPORTTuesday, February 26, 2019Subject2019 Sweetheart Dance EvaluationSectionREPORTS Item No: J.2.Prepared By Audrey Swantz, Recreation Supervisor File No: SUMMARYThe Sweetheart Dance was held on Friday, February 8 at the Recreation Center. A total of 80 adults and childrenparticipated at this year’s event. It continues to be successful with many attendees returning each year. DinnerThis year the event was catered by Davanni’s of Chanhassen. The menu included noodles with alfredo and marinarasauce, lasagna, garlic bread and a mini cupcake for dessert. Staff received numerous positive compliments on thefood, and the price and service were outstanding. It is highly recommended to use them again in the future. To save oncosts, the city supplied the dessert and beverages for the event.DanceDJ Paul Young provided the music and entertainment for the dance. He did an excellent job keeping the participantsengaged and dancing the whole night. Along with the dance, he also provided soft music during dinner. Staff woulddefinitely recommend using his services again next year.ActivitiesSeveral different games and activities were offered throughout the night. Annual favorites are the heart count and candyguess games. Staff decorates the room with hearts and participants have to search and guess how many there are.Participants remain very enthusiastic about these games!Staff also setup a craft table where participants could make valentine­themed projects to take home. This was verywell received and should continue in the future. A carnival game was also available and was staffed by ChanhassenSmiles. The provided dental kits as prizes as well as carnations for the participants to take home at the end of theevening. There was also coloring sheets at each of the dinner tables.Staff also organized door prize drawings for both the children and the adults. ABC & Toy Zone of Chanhassendonated a gift basket and coupons for all participants; Pizzaioli, Mustard Seed Landscaping, and Houlihan’s suppliedgift cards; Culvers donated value baskets; and the Chanhassen Dinner Theatre provided a certificate for dinner and ashow for two.At the conclusion of the event, each child received a heart­shaped balloon and a carnation to take home.Entertainment Face painter Lynda Volavka was at the event and did a great job providing valentine­themed paintings for each of the participants. There seemed to be a constant line for this activity, so staff recommends using their services again next year. Photographer FotoGenic MN provided a portable photo booth where couples could take unlimited photos throughout the night. The photos were all printed onsite and given to participants. Participants were also sent a link where they cold access the photos online. Staff highly recommends inviting them back again next year. General Comments/Suggestions Continue to offer a variety of beverages including caffeine­free pop and bottled water throughout the event. Many couples are returning for multiple years, thus staff will continue searching for new and innovative ideas to keep the event fresh. Staff will look at new ways to promote the event to be inclusive to all adult/child combinations ATTACHMENTS: 1. Expense Report 2019 Sweetheart Dance Expense Report REVENUE AMOUNT Registrations $ 2010.00 EXPENSES AMOUNT Davanni’s $ 590.66 Face Painting $ 160.00 DJ $ 200.00 FotoGenic MN $ 390.00 Dessert $ 57.04 Ballons/ Decorations $ 217.35 Drinks $ 26.76 Total Expenses $ 1,641.81 TOTAL REVENUE: $ 2010.00 TOTAL EXPENSES: $ 1,641.81 BALANCE: $ 368.19 PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, February 26, 2019 Subject Administrative Packet Section ADMINISTRATIVE PACKET Item No: M.1. Prepared By Annie Lundell, Administrative Support Specialist File No:  ATTACHMENTS: 1. Correspondence from Riley Purgatory Bluff Creek Watershed District Re: Feb Fest 2. New Senior Center Advisory Board Members Information 3. Letter from Open Hands Foundation to Chanhassen Senior Women's Club 4. Caregiver Support Services in Carver County 5. Minnesota Park and Recreation Association Award for Excellence Nomination for Chanhassen Park and Recreation System Plan 6. Final Payment for Lake Susan Park Ballfield Lights 7. Letter and Contract for Minnetonka Public Schools for Lake Ann Park Beach Lifeguard Agreement for 2019­2020 8. Thank You Letters to Feb Fest Contributors 9. Superhero Party Flyer 10. Yoga Flyer 11. Classic Nashville Roadshow Flyer 12. Aging Awareness Flyer Calling all Superheroes! superheroparty Friday, March 8, 6:30-8pm Help save the day at the Victoria Rec Center! Come dressed as your favorite superhero or make your own cape and mask here. Our young superheroes will take flight in our bounce house,climb through an obstacle course to save a puppy in distress, and celebrate their success with a victory photo shoot and dance! Victoria Rec Center 8475 Kochia Lane, Victoria, MN $5/person attending Registration deadline: Wednesday, March 6 Code: 2192.117 Gentle Flow Yoga Tuesdays, 6-7pm A yoga practice that keeps the movements between postures simple and slow. Designed for both be- ginners and practiced students looking for a slower pace. Move through traditional postures to warm muscles and explore the range of motion in our joints, moving into gentle strengthening postures, and ending class with both deep stretches and restorative postures to go home feeling good. Prerequisite: students must be able to bear weight on knees and wrists. We can modify postures to fit the needs of individual students. Please inform the instructor of illness, injury, or physical condi- tions that might impact your practice. Please bring a yoga mat to class. Yoga blocks and straps are optional equipment that you are welcome to bring to class. Chanhassen Rec Center | www.chanrec.com | 952.227.1400 Yoga Vinyasa Flow Yoga Tuesdays, 7:15-8:30pm Vinyasa flow is a style of yoga in which traditional yoga postures are connected with graceful move- ments and each movement is connected to our breath. This is a vigorous class with sequences to build strength and lengthen muscles. Designed to meet the needs of students familiar with the basic postures of yoga and those interested in exploring a larger range of posture options. Every class ends with time for deep stretching and restorative postures. This is a multi-level class; variations will be recommended to accommodate for variations of strength, flexibility, balance, and interest in exploring new or challenging poses. Healthy, happy, and feeling good-join us if that is your goal. Chair Yoga Fridays, March 1 - April 19, 9:45-10:45am This class is specially designed for those with limited mobility. Nurture yourself in a welcoming class that includes guided relaxation and breathing followed by gentle, flowing movement, finishing with meditation. No previous experience necessary, in fact a “beginners mind” is encouraged! Session 2: May 7 - June 18 $70 Residents/$77 Non-Residents/$12 Drop-ins Registration Deadline: Friday, May 3 Code: 4192.108 Session 1: March 12 - April 30 (No class March 19) $70 Residents/$77 Non-Residents/$12 Drop-ins Registration Deadline: Friday, March 8 Code: 4192.107 Session 1: March 12 - April 30 (No class March 19) $77 Residents/ $84 Non-Residents/$12 Drop-ins Registration Deadline: Friday, March 8 Code: 4192.109 Session 2: May 7 - June 18 $77 Residents/$84 Non-Residents/$12 Drop-ins Registration Deadline: Friday, May 3 Code: 4192.110 $67 Residents/$73 Non-Residents/$10 Drop-ins Registration Deadline: Monday, February 22 Code: 4191.113 FREE TRIAL CLASS Friday, February 15 Remember when June fell for Johnny and Loretta was just a coal miner’s daughter? Take a road trip with us to the St. Cloud Paramount Theater and let Classic Nashville Roadshow take you on a journey down memory lane with your favorite classic hits honoring the world’s most beloved country greats like Dolly, Hank, Patsy, Tammy, George, Merle and more! We’ll start with a delicious lunch at Anton’s in Waite Park prior to the show, including their delicious popovers! Choose from the following meal options: chicken almond salad stuffed popover, chicken raspberry mixed greens salad, pan fried walleye, or shepherd’s beef pie. Chanhassen Recreation Center | $71 Registration Deadline: Friday, January 31 | Code: 6191.108 CLASSIC NASHVILLE ROADSHOW | TUESDAY, MARCH 5 | $71 | 6191.108 TUESDAY, MARCH 5 | 10AM - 5:15PM For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700 Market Boulevard P.O. Box 147, Chanhassen, MN 55317. No refunds given after the deadline date unless the event is canceled by the Senior Center. Participant’s Name: DOB: Participant’s Name: DOB: Address: City, State, Zip: Home Phone: Alt. Phone: email: PROGRAM REGISTRATION FORMI, the participant, do hereby agree to participate in the above-mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Data Privacy Policy: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child‘s name, sex, birth date, address, phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information, failure to do so will prevent you from participating in the program. Participant Signature Date: Please make checks payable to the City of Chanhassen. Credit card payments accepted for $10 and over ONLY and must be made in person. For Office Use Only Date Registered: Amount: Check: Cash: CC: By: Classic Nashville Roadshow Who do you want to sit with? 1. 2. Stuffed Popover Salad Walleye Beef Pie Stuffed Popover Salad Walleye Beef Pie The Senior LinkAge Line (SLL) is a service of the Area Agencies on Aging in partnership with the MN Board on Aging. The SLL provides information and assistance to seniors, Medicare beneficiaries, and the people who care about them. This presentation will cover the role of the SLL, highlighting how they help with questions about Medicare, aging well, living safely, and finding available resources in their communities. Attendees will also learn how to access SLL’s online services and database resources. This class is ideal for older adults, caregivers and professionals. Chanhassen Senior Center Please RSVP by Mon, Apr 1 AGING AWARENESS qVOLUNTEERING qLINKAGE LINE qMUSCLE MATTERS | FREE THURS, APR 4 | 11AM-12PM For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700 Market Boulevard P.O. Box 147, Chanhassen, MN 55317. Participant’s Name: Participant’s Name: Address: City, State, Zip: Home Phone: Alt. Phone: email: PROGRAM RSVPAging Awareness Sessions THE SENIOR LINKAGE LINE: Who we are & What We Do MUSCLE MASS MATTERS VOLUNTEERING OPPORTUNITIES FOR SENIORS Chanhassen Senior Center Please RSVP by Weds, Apr 3 Chanhassen Senior Center Please RSVP by Wed, Feb 6 Ridgeview Medical Rehab along with the Chanhassen Women’s Club provide this program to help you understand how your body’s muscle mass makeup can work for you or against you. You’ll learn about the steps you can take to maintain your health, balance and physical safety. This is not an exercise class – but it will exercise your understanding of how to maintain or improve your ability to continue to do all the things you enjoy. Coffee and breakfast snack provided. “RSVP” and Senior Corps Volunteers will be here to present information about their programs and how seniors can become actively involved in community volunteer projects. MON, APR 8 | 10AMMON, FEB 11 | 10AM