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Agenda and PacketAGENDA PARK AND RECREATION COMMISSION TUESDAY, NOVEMBER 26, 2019 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.7:30 P.M. ­ CALL TO ORDER ­ COUNCIL CHAMBERS B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may add or delete items at this time. D.PUBLIC ANNOUNCEMENTS E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time.  If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES 1.Approval of Minutes dated October 22, 2019 G.NEW BUSINESS 1.Establish 2020 Picnic Reservation Fees H.OLD BUSINESS I.REPORTS 1.2019 Halloween Party Evaluation 2.2019 Tree Lighting Ceremony J.COMMISSION MEMBER COMMITTEE REPORTS K.COMMISSION MEMBER PRESENTATIONS L.ADMINISTRATIVE PACKET 1.Administrative Packet M.ADJOURNMENT PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, November 26, 2019 Subject Approval of Minutes dated October 22, 2019 Section APPROVAL OF MINUTES Item No: F.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION The Park and Recreation Commission approves minutes dated October 22, 2019. Approval requires a simple majority vote of members present ATTACHMENTS: 1. Summary 2. Verbatim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES OCTOBER 22, 2019 Vice Chair Petouvis called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Meredith Petouvis, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy Sweetser, and Haley Pemrick MEMBERS ABSENT: Jim Boettcher STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Priya Tandon, Recreation Supervisor PUBLIC PRESENT: Kevin Clarke APPROVAL OF AGENDA: Vice Chair Petouvis amended the agenda to include an update on the Arboretum trail project under Old Business. Tsuchiya moved, Pemrick seconded to approve the agenda as amended. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC ANNOUNCEMENTS. Jerry Ruegemer introduced Priya Tandon, the new Recreation Supervisor who provided her background information before giving an update on planning for the Halloween Party which will be held on Saturday, October 26th at the Rec Center. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Tsuchiya moved, Sweetser seconded to approve the verbatim Minutes with a correction on page 12, and approve the summary Minutes as presented for the Park and Recreation Commission meeting dated September 24, 2019. All voted in favor and the motion carried unanimously with a vote of 6 to 0. 2019 PICNIC SEASON EVALUATION. Jerry Ruegemer presented the staff report on this item. PIONEER PASS PARK RECREATIONAL SKATING RINK. Jerry Ruegemer presented the staff report on this item. Commissioner Tsuchiya asked if this would impact other city services. Kutz moved, Pemrick seconded that the Park and Recreation Commission recommends the City Council approve a recreational ice skating rink at Pioneer Pass Park on a temporary Park and Recreation Commission Summary – October 22, 2019 2 basis for the 2019-2020 outdoor ice skating season. All voted in favor and the motion carried unanimously with a vote of 6 to 0. ESTABLISH CITIZEN SURVEY QUESTION REGARDING POSSIBLE PARK REFERENDUM. Todd Hoffman presented the staff report on this item. Vice Chair Petouvis asked for clarification on the terms for funding a referendum. Commissioner Sweetser asked about including the Chanhassen Rec Center as a part of the referendum. Vice Chair Petouvis suggested wording for possible questions on the citizen survey regarding support for a possible referendum. After discussion regarding wording for the questions, the following motion was made. Kutz moved, Sweetser seconded that the Park and Recreation Commission recommends including the following two questions on the citizen survey: Would you support the establishment of a permanent tax levy of $250,000 annually, XX month for a median home value to provide for the repair and refurbishment of existing city park equipment, structures and playgrounds? Second question, the last park bond referendum occurred in 1997. Would you support the passage of a $9 million dollar XX month for 20 years for the median home value bond issue to significantly improve the community parks including Lake Ann Park, Bandimere Park, Lake Susan Park and the Recreation Center? All voted in favor and the motion carried unanimously with a vote of 6 to 0. UPDATE ON ARBORETUM TRAIL PROJECT. Todd Hoffman provided an update on the status of the Arboretum Trail project. UPDATE ON TRAIL CONCEPTS AND NATURAL RESOURCE INVENTORY AT NEWLY ACQUIRED PARKLAND AT LAKE ANN PARK. Todd Hoffman introduced Kevin Clarke with Hoisington-Koegler Group who showed highlights of trail concepts and natural resource inventory at Lake Ann Park’s newly acquired parkland. Vice Chair Petouvis suggesting including benches at the scenic overlooks in the northern boardwalk. Commissioner Kutz asked for clarification of the timeline for construction. Commissioner Tsuchiya asked for clarification of what’s included with the cost estimates. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. None. Tsuchiya moved, Sweetser seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 9:20 p.m. Park and Recreation Commission Summary – October 22, 2019 3 Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING OCTOBER 22, 2019 Vice Chair Petouvis called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Meredith Petouvis, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy Sweetser, and Haley Pemrick MEMBERS ABSENT: Jim Boettcher STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Priya Tandon, Recreation Supervisor PUBLIC PRESENT: Kevin Clarke APPROVAL OF AGENDA: Petouvis: Do we have any changes, additions, deletions to the agenda as printed? I’d like to add one item probably under old business, just a quick update on anything regarding the Arboretum trail project. Otherwise do I have a motion? Tsuchiya: Move to approve the agenda as amended. Pemrick: I’ll second. Tsuchiya moved, Pemrick seconded to approve the agenda as amended. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC ANNOUNCEMENTS. Petouvis: Any public announcements this evening? Ruegemer: Vice Chair Petouvis I would like to formally introduce Priya Tandon. She’s our new Recreation Supervisor. Second day on the job so she’s hitting the ground running with a lot of different programs and projects so I’d like to just turn it over to Priya. We welcome her and glad she’s here so I’ll give it to Priya and you can give a little background. Hoffman: Hit your light right there. Push. See the little push button. Now you’re on. Tandon: Okay. Well thank you Jerry and thank you Vice Chair Petouvis and than you to the parks commission. My name is Priya Tandon. Like Jerry said it’s my second day on the job. I Park and Recreation Commission – October 22, 2019 2 grew up in Roseau, Minnesota. Just some background on me and went to school in Spokane, Washington at Gonzaga University and then was working at Roseau Parks and Recreation during the summers and that’s kind of when I decided I wanted to pursue a career in recreation so here I am. Just a little bit about me and have been working on the Halloween Party since being here so. Petouvis: Well welcome Priya. We are glad to have you and the Halloween Party is the perfect start. It’s a really fun event so. Tandon: Thank you so much. Petouvis: Glad to have you. Any other public announcements? Ruegemer: I think Priya will talk about the Halloween Party. Petouvis: Alright. Tandon: Yeah so just been working on the Halloween Party a bit. Today we stopped and bought all the candy. Getting the supplies organized. Prizes. Decorations. Those sorts of things. The Halloween Party is this Saturday, October 26th from 5:30 to 7:30 at the Rec Center. So looking forward to that. Seeing all the kids dressed up for some carnival games, snacks, hayrides, that sort of thing so we’re feeling ready for it and very excited. Petouvis: Good, thank you. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Petouvis: I have one very nit picky change. Poor Nann gets Sandy and me confused all the time. I feel bad but on the bottom of page 12, fourth sentence Sandy chimes in beginning with so I’m on the Department of Natural Resources page so. Both of us were speaking one right after the other. But other than that I have no changes. Anyone else? Tsuchiya: No. Petouvis: Alright. Do I have a motion for approval of the Minutes? Tsuchiya: So moved. Petouvis: Second? Sweetser: Second. Park and Recreation Commission – October 22, 2019 3 Tsuchiya moved, Sweetser seconded to approve the verbatim Minutes with a correction on page 12, and approve the summary Minutes as presented for the Park and Recreation Commission meeting dated September 24, 2019. All voted in favor and the motion carried unanimously with a vote of 6 to 0. 2019 PICNIC SEASON EVALUATION. Petouvis: New Business to Jerry for picnic evaluations. Ruegemer: Thank you Vice Chair Petouvis. Good evening Park and Re c Commission. Just wanted to go through the 2019 picnic season evaluation. Had another great year out at Lake Ann and Lake Susan so we were 118 total picnic reservations compared to 122 in 2018 so we were pretty much on par with what we’ve done in the past so we do host a lot of different events out there from family reunions to company picnics, graduation parties, birthday parties, company picnics groups so that sort of thing so cover a wide variety of activities out there. The Klingelhutz Pavilion was our most popular at 45 paid reservations. The Lakeside shelter at Lake Ann was second with 39 and the Lake Susan shelter was a close third with 34 making 118 reservations. So that generated just about $15,500 dollars in revenue and with that hosted about 11,000 people, picnickers out there in people attending those eve nts so that is always popular out there with that so I think it’s always kind of interesting to take a look at the reservation categories and kind of how that’s broken down between groups, days of the week. That sort of thing. Certainly we have capacity to increase our numbers the first part of the week for that so obviously Thursday, Friday, Saturday, Sunday are always pretty popular with those reservations out there but people are starting to do some of those type of reservations during the first part of the week here so it’s kind of broken down ho w we kind of got those numbers for the resident/non-resident/school districts, that sort of thing with that so. In continuing on with some of the numbers have been down a little bit historically from what they’ve been in the past and on the high was probably about in the low 130’s. 135 range. 138 range so obviously still what we’re doing as a staff is making that decision to not schedule the p icnic sites at Lake Ann, the Klingelhutz and the Lakeside Pavilions during those CAA or local athletic association tournaments on those weekends so that usually is usually between about 3 and 4 weekend that we do not schedule the picnic sites. Just for those are two competing interests so it really is a lack of parking. A lot of situations. We want people to have good experience with that and those tournaments are pretty big in numbers. Usually from probably 20 to 45 teams for that so we’re bringing a lot of people into town for that kind of boosting our local economy so we just wanted to make sure that everybody’s having a good experience. Not getting parking tickets for their memory of Chanhassen for the weekend so, and that seems to be working out ju st fine. We try to work with the CAA in getting those dates kind of cemented in November or December so when the full picnic season starts after January 1 st that we can kind of hit the ground running. We can kind of make sure that those tournament weekends are set aside that we don’t have any duplication on that so, and we’ll continue to do that. This seems to be a good, a good situation for everybody concerned. Obviously with Lake Susan a little bit too, it’s a popular location for kind of smaller groups. We do the same with that on Sundays. We have the adult baseball Park and Recreation Commission – October 22, 2019 4 league that plays out there on Sunday afternoons and late mornings so obviously a little bit lacking on parking out there as well so we just decided to take out Sundays out of the equation on the reservation so that’s probably why a little bit Lake Susan’s a little bit lagging a little bit on that. We do take out quite a few Sundays for that but it still remains popular out there and we’re more than happy to host the adult baseball league out there as well. They’re pretty gracious out there and do a nice job with the park so, but overall we have a lot of positive experiences with our people using our picnic shelters as you can kind of see through the administration packet. There seems t o be a lot of positive comments that people have with the sites with that so if there are problems with that people experience maybe it wasn’t a positive situation we certainly do follow up with that and if there’s a maintenance type of issue get that fixe d with that just to make sure everybody is good on that so. So with that we kind of looked at the picnic reservation categories and kind of give you kind of a quick snapshot. Looking back to 2012 for picnic attendance kind of the total reservations and r evenues so it kind of gives us kind of a chart kind of where we’re at. Kind of the ebb and flow of our operation and we’ll kind of give that look back on an annual basis here just so people can kind of chart with the numbers and the graphs so. Sweetser: Jerry what was that blip in 2014? Any idea? Just seems like there was a big uptick there. Ruegemer: Sure. For what category? Just in general? Sweetser: Just in general. Just in the graphs. Ruegemer: You know a lot of that time was contributed to the Miracle Kids Triathlon as well out there so when we were having anywhere from probably 1,200 to 2,000 people out there, you know I always included that number in because that was a reservation out there so that might have been a contributing factor. Sweetser: Just curious. Petouvis: Okay any other questions for Jerry? Alright, thank you Jerry. PIONEER PASS PARK RECREATION SKATING RINK. Petouvis: Moving on to Jerry. Ruegemer: It’s the Jerry Show tonight huh? Petouvis: It is. I’m just your friendly emcee tonight. With a discussion of, another look at the P Pioneer Pass Park recreational skating rink. Ruegemer: Thank you again Vice Chair Petouvis. So this original conversation began at the August Park and Rec Commission meeting where we had residents from the Pioneer Pass Park and Recreation Commission – October 22, 2019 5 neighborhood here to give a visitor presentation and their request to get some type of a skating facility or rink at that location. So the Park and Rec Commission did take a look at that and discuss it at that point and then kind of part of that conversation was if staff could bring back some numbers for that and kind of go through that a little bit tonight so stemming from that conversation we kind of really determined that night that it was going to be a pretty min imal rink out there. Flooded on top of the ballfield out there. Really no frills. No warming house. No attendants. No light. Just basically it will be open during regular light hours I guess for that so, and during park hours for that. So just that being said I did talk with Adam Beers our Park Superintendent. It is a very minimal number as it goes and related to the maintenance and development of that for the season on a trial basis so we were kind of had a cost estimate of about $1,800 for the season just to basically, it’s a basic rink to flood over that. Really no frills. As far as it will probably be flooded roughly 3 times per week roughly on that depending on activity out there an as far as maintaining it’s kind of a sweep. If there’s snow just a plow and a sweep so really both activities, flooding if it’s 3 days a week. It’s roughly about 2 hours per week to perform that activity and as far as sweeping and kind of maintaining that’s probably another couple three hours per week so it’s a very minimal impact on our park maintenance staff on that. They’re out there kind of doing other rinks as well. You know it’s relatively close to Bandimere down in that side of town so it really doesn’t take a whole lot just to swing in there. Do a quick, you know there’s no boards to shovel or that. It’s a couple swipes around the rink with a tanker truck that we can just kind of do right from there so it’s very minimal and all that would be included in covering the park maintenance budget for the 2019 -2020 season so staff is recommending that the Park and Rec Commission recommends approval to the City Council for that recreational ice skating rink at Pioneer Pass on a temporary basis for the 2019 -2020 outdoor season. Park maintenance staff and staff wi ll kind of check the status of that to see how busy it is. I’m sure we’ll hear back from the residents as well on the neighborhood on that so, and if the Park and Rec Commission would like to investigate that into the future we certainly can discuss that going into the future next summer. Petouvis: Okay. Do you need park and rec commissioners to swing by and help out with attendance evaluation? Ruegemer: Sure. Petouvis: I think we had discussed that as a possible task for us. There’s 7 of us and 7 days of the week. Hoffman: Committee reports. Petouvis: There you go. Hoffman: It’s the Pioneer Pass Park Commission Committee. Tsuchiya: Why do I feel like I was voluntold for something? Park and Recreation Commission – October 22, 2019 6 Petouvis: It’s near Bandimere and I think a couple of yo u are near Bandimere. You know I’ll back cookies and you can take… Tsuchiya: Jerry I do have a question. Did Adam talk about, you say it’s minimal impact which I’m glad to hear. Is this going to in any way significantly impact the services the City pr ovides with staff being pulled elsewhere? Even 2 hours. Was Adam at all concerned about that? Ruegemer: No. Tsuchiya: Okay. Ruegemer: No, not at all. Tsuchiya: Okay good. Petouvis: Sounds good. Any other questions for Jerry? Alright in that case would someone like to make a motion? Kutz: I’ll make a motion. Petouvis: Alright. Kutz: I make a motion that we, I don’t know what do you need for a motion? Just approve. Tsuchiya: You read the box part. Kutz: The Park and Recreation Commission recommends the City Council approve a recreational ice skating rink at Pioneer Pass Park on a temporary basis for the 2019 -2020 outdoor ice skating season. Petouvis: Thank you Commissioner Kutz. A second? Pemrick: I’ll second. Kutz moved, Pemrick seconded that the Park and Recreation Commission recommends the City Council approve a recreational ice skating rink at Pioneer Pass Park on a temporary basis for the 2019-2020 outdoor ice skating season. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Petouvis: Alright, Pioneer Pass will be very happy I think. Ruegemer: Thank you very much. Park and Recreation Commission – October 22, 2019 7 Petouvis: Alright thank you Jerry. ESTABLISH CITIZEN SURVEY QUESTION REGARDING POSSIBLE PARK REFERENDUM. Petouvis: Okay cruising right along to our next item of old business on establishing citizen survey questions regarding possible park referendums. Hoffman: Thank you Vice Chair Petouvis. This is advancing the conversation about a referendum, possible referendum in the city for our parks and so we’ve been jockeying around some numbers. Kind of focusing on $9 million dollars as a potential maximum bond levy for parks and you have the proposed tax impact on that so the printout says for a $430,000 property that’s $56.43 annually or $4.70 a month. If you drop that down to a $300,000 property it’s $38 annually or $3.17 a month. So about every other year there’s a citizen survey sent out. One good way to gauge interest is to say, put some open ended questions. Put some questions into that survey about you know things that the City may be considering and so we have the opportunity to include questions on what you’re working on. Not only potential referendum or future investments in your park system but also the annual le vy, the $250,000 which does not currently have a permanent funding source and that’s the park replacement, park equipment replacement fund that you worked so hard on as a part of the park system master plan and so that’s really probably the first question. And then I think you’re thinking about two others which Chair, Vice Chair Petouvis will talk about and so that’s the conversation tonight. What do you want to ask in that survey? How detailed do you want to be? If you get so detailed and then the referendum advances but you decide not to do something you ask in this particular survey, people can get upset about that so you want to be somewhat detailed but not so focused in that if you change something or alter something people will get upset in the fu ture. I think including some information about the dollar impact or the potential dollar impact would be important because you know if it seems I think to a lot of people it might seem as a reasonable investment for a $9 million dollar bond in the community. Especially since we haven’t had a referendum in 22 years so I’ll be around to answer questions but this is really your conversation and once you come up with the questions we’ll submit them to Jake and he will include them in the survey, and you’ll see them out in the community. Petouvis: I do have one or two questions to just kick off discussion tonight. The first, and probably a couple of them roll into each other but the term that we have in the cost estimates is 20 years. Is that standard? Is that how it’s always done? Are there shorter terms? 5 years? 10 years? I’m thinking to my second question plays off of that is do we need to wait until we have the money in order to spend it? For example part of this funding is for the Lake Ann expa nsion. Hoffman: No you’re going to bond for it so you can get your $9 million up front. Petouvis: Okay. Park and Recreation Commission – October 22, 2019 8 Hoffman: And the 20 is what they would want. It’s a standard. Petouvis: Okay. Hoffman: Yep it’s a standard issue. Petouvis: Terrific. And as far as the list of cost estimates for each project. Thank you for that also Todd. Do those account for inflation for you know increasing construction costs from the time of referendum and bonding to the time of actual build of the project? The thinking behind that is I want to make sure that we have enough money to do the projects when the projects are actually going to go into the ground. Hoffman: So the way I would characterize these, these are not cost estimates but these are placeholder figures and so they’re escalated to take into account a variety of design considerations. So you might have a higher level design or lower level design. Some things might cost substantially less by the time you get down to them. You know if something goes above, all of these figures would accommodate what is discussed. You might have to shave a little bit on the design element to get there but there’s nothing that can’t be purchased in 2020, 2021 with these dollar amounts that is listed so if you, in your c onversation want to, feel like no. We want the best of one of these, we want to elevate that, you know that’s a cost consideration. But these dollar figures are going to buy what is listed here. And the $4 million at Lake Ann is a brand new cost estimat e and so we feel very confident in that as well. Petouvis: Okay. Hoffman: And you’ll see that later on tonight in Kevin’s presentation. Petouvis: Okay so you say you have a confidence level of being able to build these in 2020 or 2021 at these costs but given that the last referendum took 3 or 4 years to get on the docket, do you still feel confident about these numbers if we were to push 3 to 5 years out from now? Hoffman: You can absolutely elevate them so for example ballfield lighting at Bandimere Park. It’s a million dollars worth of lighting. It’s not saying what you’re going to light. It’s just saying you’re going to invest a million dollars in lighting. Petouvis: Okay. Hoffman: And so do you want to invest $2.5 million in lighting? Do yo u want to do the whole park? So t hey’re flexible. These are flexible numbers. Again they’re not cost estimates. They’re chunks of cash for an allocated project. Petouvis: Okay. Park and Recreation Commission – October 22, 2019 9 Sweetser: Can I throw a curve ball on that one? Petouvis: Yeah. Sweetser: So just looking at this, the last item is Chan Rec Center the hockey rinks and this might be something that’s been talked about in the history that, you know before I ever came but what about the Rec Center itself? If you know let’s say we could actually get this referendum put out there. It’s been a long time since a referendum took place. Have we thought at all about replacement of the Rec Center? Hoffman: Oh sure it was discussed as a part of the park system master plan. Sweetser: So. Petouvis: That’s a $25 to $50 million project. Sweetser: Right but are we ever going to? Maybe not in my lifetime then but are we e ver going to try to address that? Hoffman: That’s just a point of conversation. It was a point of conversation in the park system master plan. I think you can probably go back to the plan and look up the numbers and so it’s a conversation. Those are all community conversations. A $9 million dollar community conversation is an easier conversation than a $50 million dollar conversation. What are you ready for? Sweetser: Right. Kutz: Do you want to go through each listed item as a conversation piece? Or is that? Petouvis: Well I think we could. We could also talk about just the over arching question of what do we want the survey questions to be because I think, as you know talking to Todd. Thinking about it more myself I don’t know that we want to go into gory detail in the survey question. I was working out a gory detail survey question today and it’s excruciating. Nobody’s going to read it. It’s just, you know it’s like 15 lines long. It’s ridiculous. And does not afford us flexibilit y to change what projects we invest in as community priorities shift . As the construction landscape shifts and one project becomes unreasonably expensive. You know we could open the door to another project so I would suggest that before we go into gory d etail project by project discussing, let’s take a look at the questions we want to ask the citizens in a survey and then shift into a more detailed conversation should we desire. I would, shall I make a suggestion of what the survey questions could be? Okay. The first I pulled from the email conversations we’ve had over the past month. Would you support the establishment of a permanent tax levy of $250,000 annually. And then a parenthetical of X dollars per year for the Park and Recreation Commission – October 22, 2019 10 median home value to provide fo r the repair and refurbishment of existing park equipment, buildings, playgrounds and trail improvements. The second, well let me ask a question about that one before I move onto our second one. $250,000 annually. Is that sufficient to do what the park department needs to do year to year for say the next 30 years? Hoffman: There could easily be more money invested but the quarter of a million dollars is the figure that the council’s been focusing in on as an allocation. Petouvis: Okay. Hoffman: So I think that’s the number you should work with and if the council feels differently they could suggest that you raise it or for that matter lower it, but that’s the number that, that was $250,000 was allocated this year. That’s the conversation for next year. The conversation for the year after but the question is there’s no permanent funding source now and so if you ask the citizens and they say 85 percent yes, then there’s a lot of confidence going forward that yeah we should at least fund that $250,000. Let’s see how that does and we can go up from there. Right no it’s the question of well do we just want to let this stuff continue to age or do we want to start reinvesting in it. Investing that $250,000 annually so I don’t think the numbers in question right now are in play right now. Let’s stick to that and then see if people want to fund it permanently and then go from there. Sweetser: Perfect. Something that Todd just said that I don’t think you had in there Meredith. Do we want to say anything about there is no current funding mechanism in some way shape or form do we want to say that in the question at all? Hoffman: Do you want to start funding? Sweetser: Is it necessary or, I’m kind of just asking you know what everybody thinks. Pemrick: Phrase it in to ensure continued park maintenance support would you support $250,000 yada yada yada, which I can’t remember what you had verbatim right now. Tsuchiya: I think you did say establish. Petouvis: It says would you support the establishme nt of a permanent tax levy. Pemrick: Okay. Tsuchiya: Yeah. Petouvis: To provide for the repair and refurbishment. I think it might start to get cumbersome. I don’t disagree but I think it might start to get cumbersome for this survey purpose. I think this is opening the door to begin discussions that will occur. Park and Recreation Commission – October 22, 2019 11 Pemrick: How many citizens legitimately know the funding structure of the city. You know. A lot of people might see that and be like aren’t we already spending that? Like I didn’t know that was, that wasn’t already there and set up and in place so. Tsuchiya: Is there a, I don’t know. Restraint on how many questions, maybe it was in there. Or how much space we have. Hoffman: There’s always the shorter the better. Tsuchiya: Yep, of course. We know that. Hoffman: And yeah 3 is about our max. Tsuchiya: Okay. Hoffman: Or somebody else might, four is a complete max. If we consume 3 of them to be fair to others in our organization we probably want to leave one out there for somebody else. Tsuchiya: Meredith the last part of the proposed you had about trails. Petouvis: Yeah. Tsuchiya: What was? Petouvis: It says the amount of money to provide for the repair and refurbishment of existing city park equipment, buildings, playgrounds and trail improvements. Hoffman: Trail we would take off because that’s in pavement management. Petouvis: Does it, should it stay in pavement management? Hoffman: It has to until it’s modified. Tsuchiya: Let’s use other people’s money. Seriously. Hoffman: …you’re seeing it right out on Highway 5…that’s what’s happening right now. Tsuchiya: Okay. Hoffman: Trail in pavement management. Petouvis: So then it would read would you, oh go ahead. Park and Recreation Commission – October 22, 2019 12 Tsuchiya: And just I was more focusing on the money we’re asking for is for the maintenance of existing and the terminology you use is trail improvements which to me means new trails so that’s why I got caught up on that. Petouvis: Okay. Hoffman: Yep, that goes away. Petouvis: Yes so it would then just be repair and refurbishment of existing city park equipment, buildings and playgrounds. Tsuchiya: For buildings, is buildings good or is it structures as well or do we call all of them buildings? I don’t have to quibble over terminology but. Pemrick: No I was, I kept getting caught on bu ildings because my mind went to city owned buildings versus park by hearing that. I couldn’t. Petouvis: Park equipment, structures, and playgrounds? Hoffman: Yeah basically park structures and buildings. It could be a warming house. Could be a. Tsuchiya: Pavilions. Petouvis: Structures slash buildings. Structures only. Buildings only. Sweetser: Structures should cover all. Petouvis: Sorry I’m just trying to get this all in here. Is $430,000 the median home value in the city? Since that was highlighted on the. Hoffman: I don’t know that answer. Petouvis: Okay. Hoffman: This was one of the highlights… Petouvis: Okay so I will just leave it broken down as XX dollars per year. Okay. Alright. Any other discussion on that particular question? Kutz: No. Park and Recreation Commission – October 22, 2019 13 Petouvis: Okay. Question two would cover the big bucks referendum. I was doing some editing to this before the meeting and I may not have completed it so please forgive me for any fumbling. Would you support the passage o f a bond issue to construct the Lake Ann Park expansion including pedestrian bridge, two pedestrian boardwalks and a mile of pedestrian trails ($4 million dollars) and other high priority projects up to a total of $9 million dollars or parenthesis, XX dollars per year for 20 years for the median home value. Pemrick: I think it’d be important to include other parks besides Lake Ann Park expansion. Kutz: Yeah you’re narrow casting there. Pemrick: And yet staying broad so the money can be used more bro adly. I just feel like there’s a lot of screaming about Bandimere consistently from a lot of people and we know there’s multiple different projects that could happen there so money most likely would end up there no matter what. Petouvis: Yep. Pemrick: I don’t know if there’s Lake, what was the other one? Bandimere’s the big one. Petouvis: Yep Lake Susan is the other that specifically. Pemrick: Oh that’s right the dugouts. I don’t know I feel like a few parks might need to be specifically called out otherwise people will feel like well it’s just giving them $9 million dollars to do with what they want. Is it actually going to show up in my back yard or not. Petouvis: Alright. Pemrick: I don’t know that’s my initial reaction. Kutz: I would just say examples include Lake Ann Park expansion, Bandimere Park expansion, Chanhassen Rec Center park expansion. Something like that. I don’t know how to word that properly but. Tsuchiya: If you do use for example that gives us more wiggle roo m. Pemrick: So maybe take out some of the details of Lake Ann Park and just use up the space for the other parks. Petouvis: Okay that’s a more detailed edit so I’m not going to try to do that right here right now so. Hoffman: You’re working on all community parks. Park and Recreation Commission – October 22, 2019 14 Petouvis: Yes. Hoffman: That’s kind of setting the theme for your residents. You’re not talking about improving neighborhood parks. You’re doing some significant improvements at your community parks so that’s a theme. Petouvis: Okay. Hoffman: Whatever it ends up to be. So if the questions are favorable, so let’s say that at least 50 percent or above then you go to a referendum task force so a couple members from this group will go on the task force. You’ll have a dozen peo ple on that. There will be citizens on that task force from hockey. From athletics. From you know all different community groups and they will start to solidify what that list is and then they broaden out their stakeholders to their groups and so that’s how you build that consensus. Then there’s a whole, this group’s not in on all that conversation. Then you kind of approve that at the end. That list at the end so that’s another good reason not to get too focused on all this now because there’s going to be a much broader group working on it as this moved forward. Petouvis: How about this? Would you support the passage of a $9 million dollar blank per year for 20 years for median home value bond issue to significantly improve community parks? Pemrick: Including but not limited to? Scanlon: Why don’t you just leave it at parks. Kutz: Yeah I don’t even know if you need to be specific. Petouvis: It needs a little bit of a closing. Sweetser: There’s part of me that says you do need to say something because not everyone is. Kutz: You’re not going to understand parks if you don’t… Petouvis: So including the Lake Ann Park expansion, completion of Bandimere and Lake Susan improvements. Kutz: We don’t really need the adjectives at the end but just like Lake Ann Park, Bandimere Park, because if you say improvements then they’re going to expect them you know. Petouvis: To significantly improve. Park and Recreation Commission – October 22, 2019 15 Pemrick: Community parks including Lake Ann Park expansion. Bandimere Park. Lake Susan Park. Petouvis: Lake Ann, okay so let’s say. Sweetser: Yeah I think there just has to be some kind of a visual for people who might just think to them saying the word park is just a green space but park is so much more in our community. Various parks have different amenities, things like that. I mean I know we can’t call that out but just some kind of a visual. So perhaps you know naming the parks does give people that orientation. Kutz: Naming the parks but not giving an adjective with them. Petouvis: Okay. So just basically all the community parks except City Center Park that we’re talking about right? Am I missing a community park? Hoffman: City Center, Rec Center. Petouvis: Oh the Rec Center that’s right. Hoffman: Lake Susan, Lake Ann, Bandimere. Petouvis: How significantly improve community parks specifically Lake Ann Park, Bandimere and Lake Susan Park. Or Bandimere Park. Is it Bandimere Park? Hoffman: When people read this and answer the question there’s going to be an intuition that there’s going to be further conversation because you’re not specifying what’s going to happen. Petouvis: Yeah. Hoffman: Are they willing to pay $4 bucks a month or not to get in the conversation to some $9 million dollars worth of park improvements. Tsuchiya: I’m wondering do we need to be more impactful about the purpose of this though? Because we’re asking for 9 but as we’re going to hear 4 of that is going to be for Lake Ann. That’s really, you know that’s the driving purpose of our conversation here is to just get the funding for Lake Ann so I’m wondering, I don’t know the language but I feel that there needs to be something in the question, and maybe it is too early to really emphasize this but this is going to be the preliminary question to make sure that it really does emphasize that we’re covering a lot of things but we’re really trying to get funding for Lake Ann. Petouvis: Yes. Park and Recreation Commission – October 22, 2019 16 Tsuchiya: Because as we talked about you know we’ve got to do it early otherwise once houses are in it’s going to be significantly more difficult to get it done. Petouvis: Yes, which is part of the reason I’ve advocated for a question 3 which is specifically only funding for Lake Ann Park. Tsuchiya: Okay. Petouvis: So let me read that one. My suggested question three is would you support the passage of a $4 million dollar, again X dollars per year for 20 years for median home value, bond issue to construct only the Lake Ann Park expansion including pedestrian bridge, two pedestrian boardwalks and a mile of pedestrian trails. And that sucks out you know perhaps people are not interested in enhancing all the parks but I’d like to eke out what the support is specifically for Lake Ann expansion project. Tsuchiya: I like the idea. I’m wondering, I don’t know do we ask for 9 and, or what’s your appetite for 9 and what’s your appetite for 4 or what’s your appetite for 4 then what’s your appetite for 9? Hoffman: Or your appetite for 4 and then an additional 5. Tsuchiya: Yeah. Hoffman: You could say the 250, if you supported $4 million to finish Lake Ann. In addition to that would you support an additional $5 million to do further improvements at Lake Ann, Bandimere, Susan and the Rec Center. There’s a bunch of ways you can ask it. Petouvis: I like that. Pemrick: I like that yeah. Sweetser: I do too. Petouvis: I think that neatens it up. Matt you look uncomfortable. Kutz: I don’t know if I want to break into two. In our community I feel like if you ask for a high dollar and you give them a low dollar they’re going to take the low dollar every single time. And then if our goal is to get the whole city improved you’re going to. Petouvis: Well but if there’s enough noise about Bandimere. Tsuchiya: We’re not trying to get the whole city improved either. I mean. Park and Recreation Commission – October 22, 2019 17 Kutz: I just think it’s better to ask for one single dollar amount that would include our total. That’s just my opinion. I’d prefer just saying, asking for $9 million for parks and rec to include Lake, or improve Lake Ann, etcetera. That’s just my opinion. Hoffman: There’s some good thought behind that because if you don’t capture their hearts on the extra 5 all you’re going to ask, all you can go for is the 4. It’s a challenge where if you capture their hearts on the full 9. Petouvis: But if people freak out about 9 then we’re not giving them any other option. Kutz: Then we come back the following year and we ask for 7. Come back the following year we ask for 6. Petouvis: But then years have gone by and the Lake Ann, the park is built. Sweetser: And we’ve missed that opportunity. Petouvis: Then we have to spend $3 million dollars more to build what we could have built for $4 million. I’m just, I am devil’s advocating. I am not arguing. I’m just. Kutz: That’s why we make sure we word the question so they know how important it is. Pemrick: When is the survey going out again? Hoffman: Soon. Pemrick: Okay, that’s what I thought. Hoffman: Like we’re waiting on park and rec. Pemrick: Because this survey too I am a little concerned it may be a little skewed depending on what the school board referendum does on November 5 th. You know if that passes people’s answers could change one way or another very easily based on what the school board referendum does in a couple weeks so that could change how we want to phrase questions too. Hoffman: The nice thing is that’s 10 times more expensive than this. Pemrick: Exactly. Hoffman: It’s a tenth of the cost. Pemrick: But it’s still another level of taxes that we’re asking questions on right when we’re voting on it so. Park and Recreation Commission – October 22, 2019 18 Petouvis: Well let me, let me just toss this out there. Do we have options for gaining actionable community input other than this survey? Do we not want to include questions in the survey regarding the referendum? Just again trying to. Hoffman: This is your best way to gain information. I would say just be bold. Just ask your questions. Pin point here since you’ve asked the voters for…just ask the question. Ku tz: I wish we could almost include that since it’s been 22 years since we’ve last had a referendum, would you guys, would the citizens of Chanhassen be comfortable with a $9 million dollar bonding referendum to improve parks in the Chanhassen community su ch as Lake Ann, Bandimere and the Rec Center. Tsuchiya: Well you might be onto something. Why can’t we? You know why can’t you have a little preamble to your question to say you know. I would think that most citizens would read that and understand, I would hope that you know that really puts it in context. Kutz: That gives them context like you said. Tsuchiya: I think that’s worth exploring to see with the first question. Was it the first one? Petouvis: The first question is the $250,000 for. Tsuchiya: Oh the $250,000. Oh yeah then move to the second. When we ask for millions of dollars I think I mean. Petouvis: We haven’t asked you for 25 years. Tsuchiya: I know, it sounds like a kid you know. I’ve been really good and Christmas is coming. Petouvis: Okay well. Hoffman: Or the last park bond referendum occurred in 1997 so would you support. Tsuchiya: Would you support a new. Hoffman: $9 million dollar. If you went for $4.9 million in 1997 that’s probably worth about, that’s about the same as $9 million today. Tsuchiya: Yeah. Well I don’t know. I wouldn’t put the number from ’97 in there because I don’t know if many people would be able to calculate for interest or inflation over that period of time. Park and Recreation Commission – October 22, 2019 19 Kutz: This may be a little off topic but you said ‘ 97 was the last time so it’s been 20 years. So is that referendum dropping off? That bond. Hoffman: It’s gone. Kutz: It already dropped off. Two years ago I suppose. Hoffman: Or before. They might have pre-paid it. And remember all your word smithing will be once again word smithed by the people that do this poll. They will rewrite your question for you to read. Tsuchiya: Just a rough draft. Petouvis: But what if we don’t want it rewritten. Alright so we are. Pemrick: I think we’re alright on the first question. Petouvis: Yes we’ve got that one. Do we want to ask two separate questions? Do we want to ask the full Monty referendum? The fully loaded package question only? Do we want to ask about the fully loaded option and then the just specific Lake Ann expansion amount since that is really what’s driving this referendum question. We would not necessarily be going for a referendum on Bandimere and Lake Susan if not for the time pressures of the Lake Ann expansion. That’s the real crux of the issue is needing money for that and it would be great to be able to at the same time fund other projects that have been a priority but lacking funding. Kutz: My vote is we ask for it all. Petouvis: And not another option? Just only it a ll? Kutz: I’d say ask for $9 million. Petouvis: Okay. Sandy. I’m going to put you all on the spot. Sweetser: I do feel like if we ask, if we put $4 million out there somebody, whoever had said previously that people tend to take that smaller amount. I do agree with that. But we have 3 questions we could play with. Petouvis: Before I put anybody else on the spot Todd, you said that we need a 50 percent or more positive response to our question in order to start a task force? Hoffman: No. That’s just a, what would you want? Park and Recreation Commission – October 22, 2019 20 Petouvis: Oh in order to start a task force? Okay. Hoffman: In order to say to the City Council that look, people were happy about this. What do you want to do? It’d have to be 50 or above right? If it was 40 percent you wouldn’t be, you’d be…working something. Another way what they’re talking about down here is $4 bucks a month or $2 bucks a month so you know are people going to be willing, if they’re willing to spend, invest $2 a month in their city or are they willing to invest $4 bucks a month and so it’s kind of the, it’s already the rule of, if you invested $4.9 million in 1997. If you’re going to all of the effort of a referendum in 2020 or 2021 for $4 million, that’s actually a much smaller dollar amount than you asked for in 1997 so is it even worth all of your investment in time and effort. That’s really one of the questions. And taxpayers want you to be efficient. Taxpayers have asked for a lot of things at Bandimere so yeah I under stand focusing in on Lake Ann but if this all blows up and goes away there’s still going to be a manner found to finance the Lake Ann expansion. Petouvis: Alright I’m going to agree with Matt. Okay Karl. Tsuchiya: I agree with Matt and Sandy. I think just ask for it all. Petouvis: Joe. Scanlon: Yeah I’m behind the $9 million too. Petouvis: Okay. Haley. Pemrick: I’m changing my mind going $9 million. Petouvis: Okay. So let’s just read through the question one more time and make sure we’re comfortable with it. The last park bond referendum occurred in 1997. Would you support the passage of a $9 million dollar X dollars per year for 20 years for the median home value bond issue to significantly improve community parks including Lake Ann Park, Bandimere Park, and Lake Susan Park. Tsuchiya: Instead of the X per year, I don’t want to be deceptive but would it be more palatable if we said per month? It’s a smaller number. I mean psychologically if you’re going to say your taxes go up $60 a year or they go up $5 a month. Petouvis: Yeah but we see our tax bill is an annual bill. Tsuchiya: Yeah. Petouvis: Right? Park and Recreation Commission – October 22, 2019 21 Tsuchiya: It is. I’m just saying. Petouvis: So we’re talking a run to Caribou versus dinner at Chick -fil-A. Sorry. Kutz: $60 dollar at Chick-fil-A dinner? Petouvis: I have a 14 year old so yes. Tsuchiya: I agree they’re paid annually yes but I’m just you know, it sounds more palatable. It sounds, you know I’m not trying to deceive people but if you break it down. Petouvis: You guys are so funny. Like not $4 million but let’s talk about $4. I’m just teasing. Okay so per month. So X dollars per month. Tsuchiya: I don’t know whatever everybody else thinks. I’m not saying that’s the way we’re going to do it. I’m just asking. Sweetser: I think not going to Caribou once a month is a lot thought provoking than not going to Chick-fil-A. Petouvis: Okay so X dollars per month for 20 years for the median home value. And we just have to get that XX dollar amount nailed down. Hoffman: Yep, between Finance and the… Petouvis: Any other tweaking. Would anybody like me to read that for the 15 th time? I’d be happy to. Tsuchiya: I would please. Petouvis: It’s always the lawyers. The last park bond refer endum occurred in 1997. Would you support the passage of a $9 million dollar, X dollars per month for 20 years for the median home value bond issue to significantly improve community parks including Lake Ann Park, Bandimere Park and Lake Susan Park. Hoffman: The Rec Center. Kutz: Yeah that’s a big one. You’ve got to include that one too. Those four. Petouvis: So what are we doing to the Rec Center? Hoffman: Unknown but potentially ice is what Matt was probably talking about. Park and Recreation Commission – October 22, 2019 22 Petouvis: Yep we will discuss that too. Kutz: And if we don’t do the ice there’s a small, there’s a small amount for the Rec Center for you. Petouvis: Okay. But if we do ice then we need more than $9 million dollars. Hoffman: Not necessarily. Petouvis: You’re so crafty. Hoffman: So that task force is a major organizational group that decides what would move forward and so we need backing and you need citizens groups to say hey, we’re willing to back this. We’ve got 400 members in the community. This is what we’re like to see and so that’s to be a future conversation. Petouvis: Okay. Hoffman: Bandimere’s going to be the athletic groups and Lake Ann’s going to be a different group. Petouvis: Okay so now we have it the beginning of the question. To significantly improve community parks including Lake Ann Park, Bandimere Park, Lake Susan Park and the Recreation Center. Hoffman: Email that to me. Or in writing. Either or. Petouvis: I will. Hoffman: Thank you. Petouvis: Alright so, one more time through both of the questions just to make sure we all love them or are we all okay? Kutz: I think we’re okay with those two. Hoffman: Somebody make a motion. Petouvis: Alright shall we have a motion and then whoever makes the motion can read the questions into the motion. Tsuchiya: Matt wants to make a motion. Park and Recreation Commission – October 22, 2019 23 Kutz: I’ll make a motion. Petouvis: Okay. It’s from the top here. Kutz: Alright I’d like to make a motion that we approve these two questions for the survey in the community. First one is, would you support the establishment of a permanent tax levy of $250,000 annually, XX year for a median home value to provide for the repair and refurbishment of existing city park equipment, structures and playgrounds? That’s number one. Second question, the last park bond referendum occurred in 1997. Would you support the passage of a $9 million dollar XX month for 20 years for the median home value bond issue to significantly improve the community parks including Lake Ann Park, Bandimere P ark, Lake Susan Park and the Recreation Center? Pemrick: I’m really, really sorry. One more point of discussion on that. The first one we have per month. Kutz: Per year. Pemrick: Per year versus, and then the second one is per month. Do we want to have both of the questions be a per month cost? Just so it’s apple to apples when people are seeing the cost increase. Kutz: I agree. Tsuchiya: Yes. Kutz: I’ll make that amendment. Pemrick: Thank you. Kutz: Any other discussion? Sweetser: I’ll second after the amendment. Kutz: Seconded. Petouvis: Okay all in favor. Kutz moved, Sweetser seconded that the Park and Recreation Commission recommends including the following two questions on the citizen survey: W ould you support the establishment of a permanent tax levy of $250,000 annually, XX month for a median home value to provide for the repair and refurbishment of existing city park equipment, structures and playgrounds? Second question, the last park bond referendum occ urred in Park and Recreation Commission – October 22, 2019 24 1997. Would you support the passage of a $9 million dollar XX month for 20 years for the median home value bond issue to significantly improve the community parks including Lake Ann Park, Bandimere Park, Lake Susan Park and the Recreation Center? All voted in favor and the motion carried unanimously with a vote of 6 to 0. Petouvis: Alright the motion passes. Thank you. Do we want to discuss Commissioner Kutz’s addition to the agenda regarding an ice rink at this point? Kutz: So I think that will be discussed in the task force but the idea was we’re surrounded by communities with very nice indoor ice arenas. If you look at Eden Prairie, Chaska, Victoria, Minnetonka, we’re surrounded. Petouvis: Mound, Orono, Shakopee. Kutz: Orono, Shakopee, Edina. One thing we’re not surrounded with is an outdoor nice ice rink similar to what they have at Braemar in Edina. It’s a covered facility so the elements would be out of play and it could be used as a multi-use facility year round. There’s many d ifferent ways to do it but I got an article here from Edina back in 2015 I believe and they built it for a cost of $1.4 million. It has refrigerated ice. Covered. It’s got a lot of amenities. And that is kind of talking to some of the hockey community people that’s something they think would work in the community and it would set us apart from other communities and it would be our nitch compared to surrounding communities. And you know it will significantly increase the traffic there with hockey associations using the ice due to the fact that the ice will be good from November through March compared to chances of. Hoffman: Two months. Kutz: Two months depending on weather and other situations so I’m hoping that somehow we can incorporate that piece into the $9 million dollar bonding once we get to the task force and see if that’s something that the commission and task force can make work into that number. And that will help improve the community center. It will help improve the recreation department. They’ll have a covered facility for summer activities, soccer. You could have a Farmers Market under there that’s covered. I mean I was, you know concerts. You know I almost thought about having it up here so that you have your 4th of July celebration if you have inclement weather you’d have a huge facility that’d be covered. I mean there’s lots of different ways to use a facility like this. And like I said I think it’d be our nitch to the community so. Petouvis: Okay. I was telling Matt quickly before the meeting that that’s almost exactly the type of facility that I grew up ice skating in in Upstate New York and it’s nice. It’s cold still but it’s a nice facility. Do we have location in mind? For it. Kutz: Early, too early to really say but I would say by the recreational center where the current rink is. The current rinks are would be the most logical place but that would all be discussed. Park and Recreation Commission – October 22, 2019 25 They have a warming house there. They have bathrooms. They have infrastructure there so you know I think that’d be the logical spot but. Hoffman: At that location you would take out what we currently have. You’d have a clean slate and then put up the overhead structure and then two refrigerated rinks. St. Louis Park just did the same thing. Kutz: Yep. St. Louis Park. The Rock. Petouvis: Okay. So it would just be a cover and two rinks. Pemrick: It’s not land closed? Kutz: It is not. Petouvis: Does it have locker rooms? Does it have a concession stand? Does it have ice skating rental? Does it have. Sweetser: That’s what our new Rec Center could have. Just add that to the list. Kutz: All things to be discussed but definitely I mean we’d want to shoot for the moon of course but we’d have to make it fit within our bonding so. Peto uvis: Yep, and I’m just recalled. This is again a detail point but I do believe that when we were discussing converting the tennis courts at the Rec Center to pickleball there was a big concern about parking and I think there would be a gia ngunda concern about parking if we’re talking about putting in a couple covered ice rinks. Just a logistical. Kutz: That would be a talking point. Hoffman: That’s why this budget went to $6 million and that includes about a million dollars of parking. Petouvis: Okay. Alright any other discussion on potential ice? Alright do we need to ask for more than $9 million dollars? Tsuchiya: Indeed. Petouvis: I’m just saying there are a bunch and bunch of projects that everybody wants. You know there are competing priorities I think. Tsuchiya: Well I don’t know. I mean how much is too much to ask for? Park and Recreation Commission – October 22, 2019 26 Petouvis: You know if we can’t fund the holes in our roads that are turning into canyons. I mean talking about people’s, I know I keep coming back to the funding of the roads but it’s just a glaring example of if we can’t do that, I think we need. Hoffman: A number under 10… Kutz: I like 9 just because it doesn’t have two numbers. Petouvis: Alright, then we have to sit as a commission and say half of t hat is already eaten by the Lake Ann expansion. Probably more given how projects tend to mushroom in cost so just setting, while I have the gavel in my hand tonight, setting expectations that we’re going to have to make very difficult decisions that we’r e going to have to have community expectations really level set right from the beginning that we cannot do everything. Okay. So are we ready to move on in the agenda to reports? Okay. So moving along. Update on trail concepts and natural resource inventory at the newly acquired parkland at Lake Ann Park. Hoffman: You added a 3. Petouvis: Oh I did add a 3 didn’t I? Yes, thank you Todd. The update on the Arboretum Trail. UPDATE ON ARBORETUM TRAIL PROJECT. Todd Hoffman: Co -Chair Petouvis, members of the commission, this is the same update I believe I sent this to you by email and it’s the most recent update that I have. It’s dated October 4, 2019 from Marty Walsh, Carver County Parks Director. I’ll just read a short part of it. Greetings All, and this is sent to Alan Branhagen at the Arboretum and then Stewart Crosby, the engineer and the City of Chanhassen. Those are the partners in the project. I want to provide you with a brief update on the Trunk Highway 5 regional trail extending from Lake Minnewashta Parkway through the Minnesota Landscape Arboretum onto and in front of Life Time Fitness and Century Boulevard. This project has many challenges but we continue to move forward. The plans are finally approved by the Minnesota State Aid Offic e. We continue to work on permitting issues related to wetland impacts created by the construction of the trail. In coordination with the Minnesota State Aid Office we received permission to bid the project during the optimal bid season. They identified the week for the bid opening is the week of December 9, 2019. This time period was selected in the hopes of receiving the most favorable bids. As we know the project is, because as we know the project is financially challenged. Petouvis: Okay thank you. So nothing new since then. Okay. Hoffman: Nothing new. It’s out to bid. You’ll know the number and obviously if the number is within your $1.2 million dollar contribution you can recommend to move forward or you can actually choose if you recommend to go forward or not to the council. If it’s above that then it’s going to be another conversation. The Arboretum is in the same, same straits so when we Park and Recreation Commission – October 22, 2019 27 walked the Lake Ann Park property we walked it with Peter, the Director of the Arboretum. Peter Moe and Alan, the Director of Operations and they had to have the same conversation with their board that their budget can increase from $600,000 to $1.2 million. They’re still in with the $1.2. All bids are not out so and they understand that we’re in the same, at the same level. And they believe strongly that if this project fails that it will be another quarter of a century before the conversation is back. They don’t want to see that happen. They feel very strongly that this is a excellent project for the Arboretum for one really simple reason. They want to get cars, they want to reduce the car load at the Arboretum and they think this project will help with that. Petouvis: Okay. Do you see, there won’t be anything for discussion at our December meeting then. Will we, w ith the bids. How long do those take if they go out on December 9 th. Hoffman: No it will be opened that week so probably, if it opens on Monday you’ll know. If it opens on Wednesday you won’t know. Petouvis: Okay. Hoffman: Then you’d know in January. Petouvis: Okay. Hoffman: But I’ll send it to you by email. Petouvis: Okay thank you. Alright anyone have questions regarding that project? Okay, thank you for the update Todd. And for remembering the agenda item. I appreciate that. UPDATE ON TRAIL CONCEPTS AND NATURAL RESOURCE INVENTORY AT NEWLY ACQUIRED PARKLAND AT LAKE ANN PARK. Hoffman: I have Kevin Clarke here tonight with Hoisington-Koegler to give you an update on the trail concepts and the natural resource inventory for the La ke Ann Park project. I know he’s got a great presentation. A lot of pictures and visuals and so I think most of you have probably been there so you’re familiar with the site and we welcome Kevin to take it away. Petouvis: Welcome back Kevin. Thank you. Kevin Clarke: Thank you very much and thank you for having me back. Since the last time we talked we’ve been doing a bunch of work trying to bring together what we had talked about. What we’ve talked about with the council. What we hear from the public to put together a preferred plan then we can develop cost estimates for it so we’ll talk, we’ll just go back over kind of the high level, the whole process. We’ll go through the plan review. Then open it up for discussion so like we had talked about last time the feasibility study is happening right now. The Comprehensive Plan and park system plan were big parts of kind of making sure that this has Park and Recreation Commission – October 22, 2019 28 been on the planning radar of the city for a very long time and so when opportunities present itself the City’s able to pursue a trail all the way around Lake Ann. There’s been the master plan. The subdivision of property and the acquisition of the property. We’re at the feasibility study point right now. After that securing the funding. Performing the engineering. The design work. The permitting and then actually getting it built and some of the, you know that engineering and design work can go hand in hand as some of the funding stuff is getting worked out as well. So feasibility study will address the opportunities, the challenges, the constructability of the trails out there. Costs and then taking also a look at the environmental issues. The regulatory considerations and the phasing. So we’ve been, this is our schedule right now. We’ve gone through the background analysis. The plans and alternatives. Stakeholder input. We’ve been in the process of developing the preferred plan and feasibility report. We’re here now at the Park and Rec Commission meeting in front of all of you. As we begin t o get to the finalized report and approvals piece of this. So the key principles that we’ve been working with for the park design have been to make sure that we continue, the trails around Lake Ann and that will facilitate the eventual loop around the who le lake. Preserving land is a valued natural area in Chanhassen. Connecting residents with nature, with trails and parks. Protecting the ecological functioning of this site. And to celebrate Lake Ann, Lake Lucy and the property as community amenities. So kind of from the context we’ve got Lake Ann Park down at the south in that darker green. Greenwood Shores Park connected by a trail in the northeast corner and then in the purple the parkland acquisition. Because of the way the deal was set up the city is in possession of the darker purple and will be of the lighter purple when the northern phase of that development happens. So at our last meeting, I’m trying to make sure that I heard what you all had talked about too but a lot of excitement about the upcoming development. With the two scenarios that we had. We had talked about you know what should the surface of the trails be. I heard a lot of emphasis on accessibility. Appreciating the natural beauty of the site. It really is a remarkable piece of property. Telling the story, the natural functioning of the site as well as kind of the planning that’s led to it and the history of the site are all kind of important pieces and then the potential for exploring some other ideas in the future so we ha d discussed some of the play options and things like that and I think where we had kind of left it was that we’ll move forward with the trails understanding that those pieces can be incorporated later if that’s something that people are hearing kind of the community level. So the park plan that we’ve been working with, here’s the entire thing. I’ll kind of work through it just on a piece by piece basis and hopefully that’s a little more helpful. So as part of the neighborhood development that’s happening there are going to be two new paved trails that are coming out of the new neighborhood. One on the north, one on the south. They will be building those trails up to the wetland on the south and to the eventual connection of trails on the north side. At that point you’ve got to figure out okay how do you cross the water. There are 3 points that need to be addressed. The south boardwalk, that kind of longer crossing of the wetland. The northern boardwalk and a lot of the decision about that being a boardwalk instead of a bridge comes down to what the soils are like there and how long some of those soils are pulled back. And then a bridge on the eastern side. On the creek inbetween Lake Lucy and Lake Ann. So to give you kind of an idea of what we’ll go through just some precedent photos. It’s, these are ones that kind of help give you an idea of the kind of fit and finish of what we’re thinking about so in terms of the boardwalks we’ve heard it’s Park and Recreation Commission – October 22, 2019 29 important to be able to make sure you can still get a pick up truck across for maintenance purposes, for safety purposes, things like that. They’re really pretty sturdy boardwalks but I think that’s what necessary in this situation. In one spot the Met Council Interc eptor Line runs up that larger wetland so there may be the need for a larger span that can be removed if the Met Council needs to get in and maintain some of those pieces so in those cases there’s a different structure that’s applied to it with steel beams. That is generally about the same when it comes to cost as long as it doesn’t become a really, really big span and we feel that we can achieve that so. Also thought it’s important you know where there are kind of scenic views. We had through a lot of t he public input that people are kind of really excited about opportunities to see different ecosystems. To see different parts of the park. Where there are some of those wetlands or kind of some of your longer views, a bit more cleared areas so making su re that the numbers that we’re applying to the boardwalks can incorporate some of these you know kind of bumped out areas. Places for people to stop. On the east side that will most likely be a pre -fabricated pedestrian bridge. So here are just a couple of images of what those look like. One thing that we’ve discussed as part of it as well is that there’s probably a need for some fencing to come back from the bridges so that by the time people get to the water they’ve already made the decision that okay I’m on this trail and it’s not the sort of thing where somebody gets up to the very front of the bridge and they’re seeing the opportunity to get down to the water and potentially increase erosion. Cause some other problems that could be difficult for bo th water quality as well as challenging from a maintenance perspective. Typically those are brought in by crane. They can also be walked in with two smaller machines and brought it but there will be some, a little bit larger clearing to be able to get that into the site. Fortunately that’s not too far into the woods so that will still be pretty workable. In terms of the paved trail network, the new trails connecting up to the trail that comes off of Lucy Ridge Lane there’s, and then connecting both of t hose boardwalks back into the loop and then bringing the trail down to the southern border of that property. Right now at Greenwood Shores Park there is a sign that says you know this will be an eventual trail loop connection. There will be trails continued further and that kind of helps set the stage for when this piece of property becomes available. That that loop can keep happening so the intent would be to do the same thing on the south piece of this property. Talking about the eventual connection. The way those are laid out also I think helps make a logical loop around the lake in terms of where it lands on the south side of the property. The slopes that it avoids or how you get up the slopes as well to try to minimize the grading impacts that are out there. There will certainly be some. Rice Marsh Lake is one of the kind of interesting case studies in terms of how we would anticipate this trail really being built so we can develop kind of the corridor but those will likely be staked in the field to avoid some of the large trees to preserve as much of the canopy as we can. So this is an aerial of Rice Marsh Lake. Right down the middle of the aerial, Eden Prairie is on the right side. City of Chanhassen is on the left side. You can see the amo unt of canopy that was lost on the east side when that design basically said okay we’re just going to draw a straight line right through the forest and how many of those trees got taken out. There’s a fully built trail underneath all of the other trees on the left side there so to the extent that we can do that with the plan moving forward I think that’s really important both from preserving some really unique canopy but also trying to stop some of the invasive species. Lots of those are disturbance species that will do better when you know all of a Park and Recreation Commission – October 22, 2019 30 sudden there’s some more sunlight that they can take advantage of or more cutting so. One of the issues that we’re dealing with right now is the soils that are out there are pretty variable. There are some go od soils and there are some pretty nasty mucky soils. We’ve just sent Braun Intertec out there. They did some hand boring soils. We’re waiting in the labs for those to come back but in terms of how you approach some of those mucky soils, a typical trail section is like the one on the left where it’s usually you know 3 inches of bituminous on top of 6 inches of just compacted Class V rock. The problem with that in mucky soils is that’s a lot heavier than what it replaces and those soils aren’t very structurally sound so the trail will wind up sinking. In those situations what you wind up having to do is pulling a bunch of the muck soils out and replacing with what’s called light weigh aggregate and it’s kind of almost the same texture as like kitty litter. And what it winds up doing is it’s either kind of at the same, replacing the same amount of weight that was there before. Or potentially a little bit lighter, and that helps almost float the trail across the top of some of those really wet kind of muc ky soils. That is a more expensive option and so to the extent that we can minimize that we are trying to but also to the extent that we can understand it. That’s one of the reasons that we’ve got Braun out doing those soil borings right now so. And you know that, the trail on the right is probably twice as expensive as the trail on the left so to just help us get a better understanding of how many, how much trail with a lightweight aggregate do we need. How much of it can be on those other pieces so. From a costing perspective we’re also talking about the development of additional parking at Greenwood Shores Park. There is the parking lot that is being built as part of the neighborhood, the new neighborhood to the west. We anticipate that there would be probably an additional demand for parking at Greenwood Shores just from kind of a layout perspective it would utilize the existing road. Relocate the gate. Pull it from further up by the road. Back down a little bit. Anticipate 6 stalls out there. From a grading perspective that seems like a pretty feasible spot in that kind of location. So I also heard some interest about the natural surface trails that are out there and the ability to get some of the kind of cooler views so there’s, you know that knob. Kind of the piece that in that skinny part where you get some really nice views and especially once some of those leaves come down being able to see both lakes from up high. There are similar situations down at the south piece of property. So incorporating some of the natural surface trails. Those generally use the same trails that are out there today. You know we all need to go out and kind of drop up more of the property that’s not already disturbed. So when we’re in really pretty good condition or we’ll be able to accommodate the additional traffic really well. There are others where we’ve got to deal with some water that’s moving across it up by some of the wetlands. For those we don’t anticipate the intensive kind of infrastructure of th e paved trails. Those are more likely you know something like this where you’ve got just enough to keep people up out of the trails. Keep them from increasing erosion and when trails wind up getting wet lots of times people will then go around them. Mak e the trail wider and wider and you wind up with a much bigger trail and much bigger impact so where there are, where there is the potential for some of that, trying to keep people focused on a smaller corridor. And with the design of some of the culverts trying to think about when that has to happen. Making sure they’re not really, really obvious. And then also even just some things like water bars that go into natural trails. One of the bigger issues that happens with natural trails is if you get wate r moving down them for extended periods of time it will pick up speed and pick up material. Park and Recreation Commission – October 22, 2019 31 Really increase erosion so you don’t want water, you want to be able to get water that’s on the trails off of the trails fairly quickly instead of having long runs where the drainage has to take place. So these are the kind of improvements that would have to happen to the natural surfaced trails. They’re fairly minimal from a cost perspective. And then there’s also the reconstruction of trails. So on the north s ide with Lucy Ridge Lane the trail that comes down there, I think it was put in largely to make sure that people knew there was a trail coming. That has degraded fairly significantly over the course of it’s lifespan. We’ve got so we were out there, you k now there are some pieces where it’s getting undercut right now by water moving some of the material out from underneath it. You’re getting some separation on the trail as well as some holes that are starting to pop up so as part of this project making su re that that piece is reconstructed. As well as depending on how the construction staging goes and where trucks are coming from, one potential would be bringing it through Lake Ann Park and up along the trail. If that was the case it would be likely that some of that trail would have to get replaced as well. Right now that’s at an 8 foot section. If that was the case we re place it to a 10 foot section so. Less on the map but just from a planning perspective, also thinking about the natural resources. Protecting, especially the center of the site from buckthorn expansion. Kind of where it sits today. Managing tree and remove invasives. Preserving wetlands and then field lining trails to retain tree canopy. That’s so from the kind of invasive perspec tive that’s buckthorn removal and stump treatment there. There are some other invasives that are out there. Garlic mustard. Some others. Spraying, forest mulling and then maintenance and volunteer efforts. A diagram that’s kind of a generalized diagra m of where some of that buckthorn is today. If you think about that it's sort of the battle lines in trying to keep that from really closing in on some of that really, I think it’s the cathedral space that, if you can keep that open. We had looked at this picture before but the, when buckthorn comes in it really gets pretty dense. That image on the left and the image on the right are both from the site and we’re trying to preserve that imagine on the right. Anywhere where the, where we’ve got natural su rfaced trails the intent would be to have a shoe cleaning station like this is just one of the, one of the pieces in that kind of effort to combat that. Help people knock seeds off their shoes and then it’s also an educational piece for them letting people know you know here’s what garlic mustard looks like. Here’s what buckthorn looks like. These are the things that aren’t supposed to be here so. From a wetland’s perspective minimizing erosion, eliminating direct contact so the go around when you can. The plan is this stays is showing a 50 foot buffer around all the wetlands. We’re trying to avoid that as much as possible whenever we can. And then when you have to go across it getting people up out of them as well as we discussed. And then the, like we talked about with, at the trail section. The field aligning trails to try to retain tree canopy so. Including some pieces about signage and way finding. Both an educational and informational signage as well as some way finding signage. You know peo ple that have been out there and been going through it for years you know probably know that place like the back of their hand but you know for new people it really is nice to know which direction you should be going. And then also the trail loop signage to kind of help people know and remember that this trail will be expanded in the future so. Some of the stuff that we had talked about, the natural functioning of the site. The planning the history of the site. For those informational and educational pieces. Way finding signage doesn’t have to be big. Doesn’t have to be you know something that really fits the context of the site doesn’t have Park and Recreation Commission – October 22, 2019 32 to be a whole lot but it’s an important piece. And then a discussion about the trail loop sign so. So that’s t he plan that we’ve been working off of as we’ve been developing costs. So the plan, kind of from what it is, what it isn’t. It’s based on input from staff and the public from you all and City Council. It’s the framework for enhancements to the property moving forward and it’s the concept that we’ve been developing costs for. It is not unable to be revised so you know as we move forward with it if there are things that come up those are still able to be addressed. And just by sending this to the City Co uncil for acceptance of the feasibility report isn’t obligating anyone to pay for it. That’s a whole other discussion so. If you’d like we could talk about the plan as it sits or we can talk a little bit about the costs too. Petouvis: We don’t want to talk about that either. Kevin Clarke: You know is there anything that’s missing? Stuff that you either really like or don’t. Things that need to be addressed before we finalize it. Pemrick: One question, this is probably more Todd. How much push back do we expect from Utica Lane residents for adding parking spots? Hoffman: You’ll get push back. Pemrick: Okay. Is it like a big concern that it’s going to be like earth shattering? Going to ruin their entire lives type of push back or? Hoffman: Somebody will probably say that. It’s the only park in the city without parking. Six stalls in that location is. Pemrick: Not a lot. Hoffman: Not a terrible design. It’s actually a pretty good design. It’s the same design that was proposed probably in the late 80’s when this site was proposed for development of parking in Carver Beach. At that time this one was taken out. Carver Beach was built so it’s back to about the same plan. They definitely will, there’ll be a variety of people no t in favor of that but that doesn’t mean that you shouldn’t build it. Petouvis: I have a teeny, tiny detail question on the little overlooks on the northern boardwalk for scenic views. I know the pictures were just example pictures but could we think about incorporating benches on those? I know those will be places where people want to stop and linger I think. Any other questions about the plan? Suggestions. Ideas. Kutz: When you’re planning this, this is for my own curiosity. Is this like we do t his in the fall and we’re done or is this like a whole summer project that’s going to impact the area? I mean just, I don’t know how much information on that you’d have but what’s the timing of doing stuff like this. Park and Recreation Commission – October 22, 2019 33 Kevin Clarke: So there are different times for different parts of it. You’re not going to be able to lay down a lot of bituminous trail in the winter but with the boardwalks that actually does work better in the winter once everything’s frozen up. You can get machinery out onto some of that property that would sink otherwise during the summer so there are different parts that will have to be built at different times throughout the process. Kutz: Thank you. Tsuchiya: How are those boardwalks, what kind of foundations are they? Are they just treated lumber that’s driven into the wetlands or? Kevin Clarke: It’s called helical pier and it’s, essentially they’ll set the tension so that they know, it gets screwed down into the ground. They’ll set the tension to basically to know when. Hoffman: It’s gone deep enough. Kevin Clarke: It’s gone deep enough and it is reaching solid ground. Tsuchiya: It’s like a clutch on a drill then? Kevin Clarke: Yeah. Tsuchiya: Okay. There you go. Kevin Clarke: Yep, a really big version of that. Hoffman: One might go 40 feet. One might go 20. Just as long as they all reach that solid ground and then they’re all cut off at the same level and your boardwalk is built on top of that. Tsuchiya: And what are, what is it that’s being screwed into the ground? Is it wood? Is it metal? Hoffman: Metal. Tsuchiya: It’s metal, okay. Hoffman: Galvanized. Tsuchiya: Alright. Park and Recreation Commission – October 22, 2019 34 Petouvis: This is just my own curiosity question. Would our points of entry for buil ding the trails within the expansion area being two boardwalks and a bridge? And we’re going to have to be hauling dirt out and materials in. How does that work? Kevin Clarke: So will likely be coming from the east side of the park. Petouvis: Okay up over the bridge? Hoffman: It will be a temporary crossing. Petouvis: Okay. Okay. Kevin Clarke: And so whether that happens, whether that bridge goes in first or whether there’s a temporary bridge that happens just immediately adjacent to it is, wou ld likely be something that a construction company would figure out in terms of how they would want to build it. But that would likely be where that, where most of that material is coming in from. Petouvis: Okay. So one of the benefits we’ve talked about of being able to build this section at the same time that the development on the west side is going on in the building is being able to put the dirt from our projects on, you know in the developed area. Or you know just being able to do it. Hoffman: First thing you should build is the boardwalk on that southwest corner so you can access that project area from Lennar. Coming from the west and then stop the boardwalk. Barricade it. It’s in place and ready to go when you come back and pave the trail on the opposite side. Petouvis: Okay. So what I was, sorry. I was thinking about for example there’s no. Hoffman: No. Petouvis: Where is the dirt that we have to dig out, the mucky soil that you were talking about? Where is that going to go? Hoffman: We’d simply just balance it on the site. You might import, export some of it and if you export you’re going to want to export it over your temporary bridge that goes back to the east. There’s really no access. That’s just too large of a wetland to get any trucking material across it. Petouvis: Okay. Hoffman: But you could build that boardwalk so that it’s in and done. If it just doesn’t happen you could bring all the materials from the east and still build it from the east. There’s options . Park and Recreation Commission – October 22, 2019 35 Petouvis: Okay. Hoffman: Do we have a cost slide? We should show that. Kevin Clarke: So first the… Costs are subject to change due to any number of different things. Sounds like you’ve been able to check off a fair number of these. But labor co sts, material costs, the bidding environment and when you bid a project matters. The phasing and scheduling so if, if a builder or is a construction company is able to build it all at once they may realize efficiencies that they wouldn’t be able to realize if they’ve got to be coming back in and out a number of times. Inflation. Other unknown circumstances that you find. We’ve got crazy soils or there’s a tank that’s buried out there that has you know, we don’t anticipate any of those things. Let’s see changes or additions to the design so if, you know if there are a lot of changes and you know I’ve got this, the price has gone way up and you’ve added a bunch of stuff that would be one of the things that. Can we do that? Donations and volunteerism can also bring some of those prices down too. And there can be other, a number of things that can cause those prices to change so that’s the big disclaimer. Tsuchiya: I have a question for you Todd. Todd do we have any concern that there’s going to be kind of archeological impact? Would there be testing or anything like that? Or anything like that. Okay. Just curious. Hoffman: It’s been asked. The question’s been asked. Tsuchiya: Thank you. Kevin Clarke: So from kind of a high level estimates sort of piece we’re at $4 million dollars. The cost of, you know and your other, the other piece of it is you’ve got probably a mile and a quarter mile and a half worth of trail that’s going in. Depending on what can be built as a typical trail to what has to require that kind of unique lightweight aggregate will have impacts. And right now because we you know are still learning more about the soils that are out there as well as the potential for design pieces, we’ve got a large contingency that’s built into it as well so if you’re kind of thinking about missing high or missing low we’ve probably, the 25 percent is probably about kind of where that wiggle is right now. With the soil borings we should be able to narrow that down so. Tsuchiya: Is that 132 a linear foot, is that the good soil trail or the poor soil trail? Kevin Clarke: That’s the good soil trail. Tsuchiya: Okay so you said that could double? Park and Recreation Commission – October 22, 2019 36 Kevin Clarke: So the lightweight aggregate trail, t hose numbers have been coming in at about 260 a linear foot. Tsuchiya: Okay so about double. Yeah. Hoffman: The lightweight aggregate trail, even though it’s double of the other trail, it’s far cheaper than doing a full excavation and soil correction. That’s why it’s here. Tsuchiya: Yeah. Hoffman: It’s far cheaper than trying to do a full correction. Tsuchiya: And of, I guess this kind of jumps back a little ways but with the reconstructed trail from Lucy Ridge Lane, that part, is that just rep avement or is that going to have to be new foundation in that trail? Do we know yet? Is that part of the soil samples you’re taking? Kevin Clarke: That will probably require I think we’re anticipating from a cost perspective a full reconstruction of it. Tsuchiya: Okay. Kevin Clarke: Just based on when we were out there it looks like there’s stuff that’s happening under the trail. Likely water that’s moving out and moving material out from underneath it so there are some holes that are out there that, where the trail has started to fall through. Tsuchiya: Yeah okay, so that means taking everything out and putting new foundation in. Kevin Clarke: Yeah. Tsuchiya: Okay. Hoffman: Or grinding up what’s there and just packing that again. Tsuchiya: Oh okay. Hoffman: So a total reconstruction would be just grinding up what’s there. Leaving that. Additional materials. Doing compaction. Do your compaction test. If there’s some areas where you do have to go in and muck it all out and then put brand new in, you can do that. But a full reconstruct typically just means you grind it all up and start fresh. Tsuchiya: Could that also mean because there’s the neighborhood on the west side and it’s going to flow down to Lake Lucy and the trail’s in the way, mitigation or like a culvert or anything like that? Installation. That’s a possibility, okay. Park and Recreation Commission – October 22, 2019 37 Kevin Clarke: So then that 132 is including the, kind of everything from you know that it would take so culverts. Tsuchiya: Oh it averages it in. Kevin Clarke: All that kind of so yeah. Tsuchiya: Okay. Kevin Clarke: That numbers is intended to include those. Tsuchiya: Okay great. Kevin Clarke: So that one we’ve got split out with the north piece and then the Lake Ann Park piece. The Lake Ann Park piece is in better shape and we’re more confident that that can be built for a little bit cheaper. Tsuchiya: Okay. Kutz: I just have a question on the overhead costs. On a project this size is it typical to have 25 percent overhead cost or are you assuming the higher the project, the bigger the project the more overhead costs…or where are we at with that? Kevin Clarke: At this point there’s still, you know we’re still kind of early on in the design side of things so there, 25 percent I think would be probably what you would, would be a conservative estimate to make sure you’re going to cover everything that could pop up and generally that’s been the approach that we’ve tried to take with this is to make sure that if we’re missing we’re not missing low so. Kutz: Thanks. Sweetser: When you mentioned volunteering and some donations, what kind of things, what kind of examples could you give? Kevin Clarke: Lots of time with you know you’ll get, you’ll be able to get groups that will go out and pull buckthorn or treat invasive species. Sometimes you’ll have the watershed district may be interested in addressing some of the signage. Some of the education pieces as well. Or if there are other things that they’re kind of, the y see as important from a water quality perspective. You know sometimes those, even just down to a bench that’s got a plaque on it kind of thing it could be. Some of those pieces and that’s, it probably won’t move the needle a whole lot behind this number but. Park and Recreation Commission – October 22, 2019 38 Hoffman: Sandy was wondering. Kevin Clarke: Somebody was just looking to donate trails. Sweetser: My past history I was at Target Center and went through the renovation and I was just, I was just curious too because you know union labor was always an issue there and you know we couldn’t get a lot of volunteers to do a lot of things but I see where you’re coming from so yeah. Kevin Clarke: Yeah. Pemrick: Eagle scouts are another big one too. They’ll come in and do things. Sweetser: What is it? Pemrick: Eagle scouts. Sweetser: Oh gotch ya. Hoffman: And Gold Award. Pemrick: And Gold Awards. Petouvis: So this is still a working number, or a number in progress. Kevin Clarke: This is. Petouvis: Okay. When are you presenting to the City Council? What you consider your final study? Kevin Clarke: Towards the end of November. Petouvis: Okay. Kevin Clarke: I think that will before this group meets again. Petouvis: Okay. Anything else you’d like to discuss Kevin? Kevin Clarke: I think that should cover it so. Petouvis: Alright, any other questions? Okay thank you very much Kevin. Kevin Clarke: Thank you. Park and Recreation Commission – October 22, 2019 39 Hoffman: It’s come a long way. Petouvis: Yeah. Lots of great additional detail. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. None. Tsuchiya moved, Sweetser seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 9:20 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, November 26, 2019 Subject Establish 2020 Picnic Reservation Fees Section NEW BUSINESS Item No: G.1. Prepared By Jerry Ruegemer, Recreation Superintendent File No:  PROPOSED MOTION The Park and Recreation Commission recommends that the City Council approve the 2020 picnic reservation fees for group picnics with the following adjustments:  Resident: Monday­Thursday $125, Friday­Sunday $150; Non­ resident: Monday­Thursday $225, Friday­Sunday $275. All other reservations fees will remain the same as 2019. Approval requires a simple majority vote of members present BACKGROUND Annually, the Park and Recreation Commission reviews many aspects of group picnic reservations from total revenue, reservation categories, customer types, and other related items. A large­group reservation fee was implemented to cover the extra expenses related to groups of 100 or more guests. The implemented large­group fee has not been met with opposition and should continue. Reservation fee comparisons from local agencies were reviewed and the City of Chanhassen’s fees are comparable. However, the City of Chanhassen shelters generally could accommodate a larger capacity of guests for the a lower reservation rate.  Our picnic reservation fees have remained at the same levels for 10+ years and staff believes the market could handle a slight increase.  It is recommended that the Resident and Non­ resident fees be increased to the following: Monday­Thursday                    Friday­ Sunday    Resident                         $125                                         $150 Non­Resident                 $225                                         $275 It is also recommended that the resident and non­resident school fees and large group fees remain at the same levels as 2019.  RECOMMENDATION It is recommended that the Park and Recreation Commission recommend the City Council establish the 2020 group picnic reservation fees with the following adjustments: Resident, Monday­Thursday ­ $125, Friday­Sunday ­ $150, Non­resident, Monday­Thursday, $225, Friday­Sunday, $275. All other reservations fees will remain the same as 2019. The Park and Recreation Commission recommendation will be forwarded to the City Council for approval at their January 13 meeting. PARK AND RECREATION COMMISSION STAFF REPORTTuesday, November 26, 2019SubjectEstablish 2020 Picnic Reservation FeesSectionNEW BUSINESS Item No: G.1.Prepared By Jerry Ruegemer, RecreationSuperintendent File No: PROPOSED MOTIONThe Park and Recreation Commission recommends that the City Council approve the 2020 picnic reservation feesfor group picnics with the following adjustments:  Resident: Monday­Thursday $125, Friday­Sunday $150; Non­resident: Monday­Thursday $225, Friday­Sunday $275. All other reservations fees will remain the same as 2019.Approval requires a simple majority vote of members presentBACKGROUNDAnnually, the Park and Recreation Commission reviews many aspects of group picnic reservations from total revenue,reservation categories, customer types, and other related items. A large­group reservation fee was implemented tocover the extra expenses related to groups of 100 or more guests. The implemented large­group fee has not been metwith opposition and should continue. Reservation fee comparisons from local agencies were reviewed and the City ofChanhassen’s fees are comparable. However, the City of Chanhassen shelters generally could accommodate a largercapacity of guests for the a lower reservation rate.  Our picnic reservation fees have remained at the same levels for10+ years and staff believes the market could handle a slight increase.  It is recommended that the Resident and Non­resident fees be increased to the following:Monday­Thursday                    Friday­ Sunday   Resident                         $125                                         $150Non­Resident                 $225                                         $275It is also recommended that the resident and non­resident school fees and large group fees remain at the same levelsas 2019. RECOMMENDATIONIt is recommended that the Park and Recreation Commission recommend the City Council establish the 2020 grouppicnic reservation fees with the following adjustments: Resident, Monday­Thursday ­ $125, Friday­Sunday ­ $150,Non­resident, Monday­Thursday, $225, Friday­Sunday, $275. All other reservations fees will remain the same as 2019. The Park and Recreation Commission recommendation will be forwarded to the City Council for approval at their January 13 meeting. ATTACHMENTS: Proposed 2020 Picnic Reservation Fees CHANHASSEN PICNIC INFORMATION City of Chanhassen, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317 952-227-1121 LAKE SUSAN PARK SHELTER • Available May 1-September 30 • Accommodates 50-200 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 25’ x 45’ covered shelter has lights, electrical outlet, water spigot, bathrooms, picnic tables, trash receptacles, play area, sand volleyball court, ball field, basketball court, tennis courts, fishing pier and boat access. LAKE ANN PARK LAKESIDE PAVILION • Available May 1-September 30 • Accommodates 25-175 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 40’ x 40’ covered shelter has lights, electrical outlets, access to water, bathrooms, ball fields, play areas, grills, trash receptacles, swimming beach, boat access, fishing pier, boat rentals, concessions, tennis court, and birds eye view of Lake Ann. AL KLINGELHUTZ MEMORIAL PAVILION • Available May 1-September 30 • Accommodates 100-400 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 50’ x 100’ covered shelter with lights, electricity, picnic tables, grills, trash receptacles, portable restrooms, water spigot, ball fields, play areas, swimming beach, fishing pier, boat access, boat rentals, concessions, and tennis court. Group Reservation Rates (Including Tax) Type Monday-Thursday Friday-Sunday Resident $125 $150 Resident School $45 $50 Non-Resident $225 $275 Non-Resident School $100 $150 Non-Profit/Senior Group Discount 25% 25% Large Group Fee (100+ Guests) Chanhassen Resident $50 NR Chanhassen $100 PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, November 26, 2019 Subject 2019 Halloween Party Evaluation Section REPORTS Item No: I.1. Prepared By Priya Tandon, Recreation Supervisor File No:  SUMMARY The 35th Annual Halloween Party was held on Saturday, October 26th at the Chanhassen Recreation Center.A total of 415 children, ages 12 and under, registered for the event. Registrants and their families enjoyed carnival games, door prizes, refreshments, indoor trick­or­treating, two spooky rooms, hayrides, and a magic show.Listed below are comments regarding each component of the event and an expense report is attached. Entertainment Brian Richards the magician performed for the audience in the Rec Center gym.The audience was entertained throughout the half hour show, which was a good length of time.Both kids and adults gave positive reviews of the show. Spooky Rooms Rooms 1 & 2 were transformed into the spooky rooms.One side was decorated as a dark cemetery and the other as Frankenstein’s lair.They are designed specifically for the younger children, with the intent not to scare anyone.The rooms were staffed with costumed volunteers who handed out candy to the children.Special thanks to our Park Maintenance staff for their help and dedication to these rooms. Carnival Games The Bluff Creek Elementary gym was used for the carnival games, which allows for easy traffic flow and accommodates a large number of people.The games were staffed by volunteers from the Chanhassen, Chaska, and Minnetonka High School Key Clubs and National Honor Societies. Refreshments Complimentary cookies and apple cider were provided to attendees in Rooms 3 & 4.Fifty­four (54) dozen cookies and 16 gallons of cider were purchased from Cub Foods in Chanhassen.Consider purchasing fifty­five (55) or fifty­ six (56) dozen cookies in 2020 to avoid running out at the end of the event. Hayrides Hayrides continue to be a popular activity for participants.Once again we contracted with Ken Theis for this service. He provides one hay wagon pulled by two horses.The hayride is located in front of the Recreation Center where it receives high visibility as party­goers enter the building. Face Painting Face painters were hired from Maund Entertainment, which provided complimentary services to participants.Having three artists continues to work well, as lines were manageable for this popular activity. PARK AND RECREATION COMMISSION STAFF REPORTTuesday, November 26, 2019Subject2019 Halloween Party EvaluationSectionREPORTS Item No: I.1.Prepared By Priya Tandon, Recreation Supervisor File No: SUMMARYThe 35th Annual Halloween Party was held on Saturday, October 26th at the Chanhassen Recreation Center.A totalof 415 children, ages 12 and under, registered for the event. Registrants and their families enjoyed carnival games,door prizes, refreshments, indoor trick­or­treating, two spooky rooms, hayrides, and a magic show.Listed below arecomments regarding each component of the event and an expense report is attached.EntertainmentBrian Richards the magician performed for the audience in the Rec Center gym.The audience was entertainedthroughout the half hour show, which was a good length of time.Both kids and adults gave positive reviews of theshow.Spooky RoomsRooms 1 & 2 were transformed into the spooky rooms.One side was decorated as a dark cemetery and the other asFrankenstein’s lair.They are designed specifically for the younger children, with the intent not to scare anyone.Therooms were staffed with costumed volunteers who handed out candy to the children.Special thanks to our ParkMaintenance staff for their help and dedication to these rooms.Carnival GamesThe Bluff Creek Elementary gym was used for the carnival games, which allows for easy traffic flow andaccommodates a large number of people.The games were staffed by volunteers from the Chanhassen, Chaska, andMinnetonka High School Key Clubs and National Honor Societies.RefreshmentsComplimentary cookies and apple cider were provided to attendees in Rooms 3 & 4.Fifty­four (54) dozen cookiesand 16 gallons of cider were purchased from Cub Foods in Chanhassen.Consider purchasing fifty­five (55) or fifty­six (56) dozen cookies in 2020 to avoid running out at the end of the event.HayridesHayrides continue to be a popular activity for participants.Once again we contracted with Ken Theis for this service.He provides one hay wagon pulled by two horses.The hayride is located in front of the Recreation Center where itreceives high visibility as party­goers enter the building.Face Painting Face painters were hired from Maund Entertainment, which provided complimentary services to participants.Having three artists continues to work well, as lines were manageable for this popular activity. Volunteers/Staff We had 24 tremendous volunteers from the community, Park & Rec Commission, as well as the Chanhassen, Chaska, and Minnetonka High School Key Clubs and National Honor Societies.Volunteers assisted with registration, operating carnival games, handing out candy in the spooky rooms, providing refreshments, and cleaning up at the conclusion of the event. General Comments/Recommendations for 2020 Continue to reserve Conference Room 1 until Monday morning.This gives us a place to store supplies over the weekend. Continue to schedule volunteers from 4:30–8:30 p.m. This provides ample preparation time before the event and additional help cleaning up afterwards. Consider being more active in recruiting volunteers for the 2020 event. Having 24 volunteers meant removing two carnival games and left us with less coverage than desired. Continue to recruit volunteers from staff, organizations and clubs, volunteer groups, and Park and Rec Commissioners. Look at adding additional props to the Spooky Room to keep things fresh for guests who attend multiple years in a row. Consider adding a simplified photo station, either behind the registration area or at the end of the hallway. This could consist of a simple hung Halloween backdrop with a few props, and a volunteer to take photos for families. Consider allowing online registration to simplify the day­of process and give a better estimate of participants prior to the event. ATTACHMENTS: Halloween Expense Report 2019 c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\9cc7404a-a781-4f24-b42a- 9c97e00cdcfb\chanhassen.4119.1.expense_report_2019.docx 2019 HALLOWEEN PARTY Expense Report REVENUE Registrations 415 @ $5.00 TOTAL $ 2,080.00 EXPENSES 101-1614-4130 (Budget: $2,100) Target – Candy and General Supplies $ 377.48 Cub Foods – Cookies and Cider $ 236.54 Dominos – Pizzas $ 126.38 Fun Express – Carnival Prizes $ 512.56 Windy City Novelties – Decorations $ 72.60 Merlin’s Ace Hardware – Decoration Supplies $ 43.14 Party City – General Supplies $ 218.00 TOTAL $ 1,586.70 101-1614-4300 (Budget: $1,500) Ken Theis – Hayrides $ 550.00 Maund Entertainment – Face Painters (3) $ 540.00 Brian Richards – Magic Show $ 295.00 And Magician TOTAL $ 1,385.00 101-1614-4340 (Budget: $300) Chanhassen Villager Inserts $ 263.20 TOTAL $ 263.20 Total Expenditures $ 3,234.90 Total Revenue $ 2,080.00 $ 1,154.90 The Halloween Party is the last of four events under the Community Event Sponsorship Program. Over 51 businesses have contributed approximately $38,845.00 in cash and goods in 2019 to support these four events. PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, November 26, 2019 Subject 2019 Tree Lighting Ceremony Section REPORTS Item No: I.2. Prepared By Priya Tandon, Recreation Supervisor File No:  SUMMARY This year's annual Tree Lighting Ceremony will be held on Saturday, December 7 at 5:00 p.m. on the plaza in City Center Park. The event will run for approximately one hour, with the holiday tree being lit around 5:15 p.m. by Deputy Mayor Dan Campion. Activities included in this year's event are live reindeer, refreshments, bonfires, s'mores, carolers, gingerbread house displays, and a visit from Santa Claus. The event is free and open to all ages. This annual event is expected to draw approximately 300­400 attendees. Flyers will be distributed in the Chanhassen Villager and will be posted at City Hall and the Chanhassen Recreation Center. A Facebook event will be created on the city's Facebook page that residents can RSVP to, and information will also be included on the city's website. The Tree Lighting Ceremony is co­sponsored by the City of Chanhassen, BuyChanhassen, SouthWest Chamber of Commerce, and The Mustard Seed Landscape and Garden Center. ATTACHMENTS: 2019 Tree Lighting Flyer Join us to kick off the winter season as we light the holiday tree in City Center Park! Celebrate with activities for everyone to enjoy including refreshments, a bonfire, carolers, live reindeer, gingerbread house displays, and a very special visit from Santa Claus! SATURDAYDEC. 7TH , 5PM CITY CENTER PARK PLAZA CORNER OF WEST 78TH STREET & MARKET BOULEVARD CEREMONY F reeFamilyFun F reeFamilyFun TreeLightingTreeLighting Surprise your child or grandchild with a call from Santa Claus! Phone Calls made THURSDAY, DEC. 12, 6 - 8PM After registering, wait for the “surprise” phone call from the North Pole. Maximum: 30$2 Residents $3 Non-ResidentsRegistration Deadline:Monday, December 9 The program registration formcan be found on the Park & Rec website ChanRec.com underyouth programs. For more information, please contact Priya Tandon at 952.227.1122 or email at ptandon@ci.chanhassen.mn.us SantaPHONE CALL FROM Feb Fest! Saturday | February 1 | 12noon-3pm THIS YEAR MARKS THE 27TH ANNUAL FEB FEST! Please join us in celebrating winter at this fun-filled event. There will be sleigh rides, ice skating, sledding, ice fishing contest, kick sleds, ice golf, medallion hunt and MORE! Watch for flyers in the Chanhassen Villager, at stores around town, or visit the City of Chanhassen website at: SATURDAYDECEMBER TH7 10am-2pm Chan Rec Center 2310 COULTER BOULEVARD This holiday boutique features a variety of commercial and hand-crafted arts and crafts, jewelry, collectibles, home decor, toys, and trinkets for everyone to enjoy. It’s a great opportunity to find unique gifts for friends and family this holiday season. ADMISSION IS FREE, however, please bring a non-perishable food item to donate to an area food shelf. www.ci.chanhassen.mn.us/holidayboutique Free Admission Interested in volunteering at this event? Please call Priya Tandon at 952.227.1122 for more information. www.ci.chanhassen.mn.us/febfest Luminarywalk Thursday, February 27, 6-8pm Take a winter hike through the trailsof Chanhassen’s Nature Preserve. Trails will be cleared and lit with hundreds of glowing luminaries to lead the way. Then stop at Tweet Pediatric Dentistry for warm beverages, treats, and a fire. Chanhassen Nature Preserve 7885 CENTURY BOULEVARD FREEFAMILY FUN!LAKE ANN Cometo theRec Centerand shoplocally! PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, November 26, 2019 Subject Administrative Packet Section ADMINISTRATIVE PACKET Item No: L.1. Prepared By Annie Lundell, Admin Support Specialist File No:  ATTACHMENTS: 1. 2019 Artisan Fair Vendor Directory 2. 2019 Holiday Boutique Flyer 3. Senior Center Holiday Party Flyer 4. Senior Center Noon Year's Eve Party Flyer Chanhassen Recreation Center 2019 Artisan Fair Directory 2310 Coulter Boulevard · Chanhassen, MN 55317 Phone: 952-227-1400 · www.chanrec.com 10 Girls Crazy Glass Recycled glass made into bowls, dishes, spoons and soy candles in holders klinder66@yahoo.com 11 Upcycled Décor Upcycled, chalk painted home furnishings maryjkaufman@gmail.com 12 Mackenzie Tieben Portrait artist mackenziejtieben14@gmail.com 13 Sandy’s Quilted Christmas Decor Embroidered wall hangings, pillows, napkins, table runners, tote bags and purses muellers502@gmail.com 14 John Lonstein Pottery Hand crafted pottery lonsteinj@aol.com 20 Kathleen Berenguer Table runners, signs & more kberenguer@outlook.com 21 Kathleen Berenguer Sewn items & wood crafts kberenguer@outlook.com 22 Darlene Brown Cloth pumpkins, snowmen, gnomes & ornaments dkb4700@gmail.com 23 4-Star Metal Jewelry Sterling silver hand crafted jewelry kellyangelaallen@me.com 24 Geek Girl Handwarmers stephaniehalleen@hotmail.com 30 Beading Buddies Jewelry nanaberktold@gmail.com 31 White Bear Maple Products Maple syrup & gift boxes, candles, stone art, blankets, mittens & Christmas items m23tag@msn.com 32 Scarves by Gloria Scarves gloriaostrowski@yahoo.com 33 Pink Slip Jewels Jewelry pinkslipjewels@gmail.com 34 Pink Slip Jewels Jewelry pinkslipjewels@gmail.com 35 Open Parentheses Studio Fine art & decorations iannystrom@gmail.com 40 The Mitten Lady Mittens, hats, headbands, wraps & more sunfish@frontiernet.net 41 Chris’s Creations Acrylic paintings on canvas suzanne@saniti.com 42 Trent Art Glass Fused glass jewelry and other pieces Katie@bktrent.org 43 Blue Star Visions Books and photo cards heidi.skarie@gmail.com 50 Local Authors Works by Doug Munson, April Munson & Sheri Kramer demunson@gmail.com 51 Una Designs Crochet hats, fingerless gloves & purses sunburstsbg@yahoo.com 52 Frog on My Forehead Children’s picture books clcoalem@yahoo.com 53 Dawne Christiansen Jewelry & glass pureromancebydawne@gmail.com 60 TCC Designs Knitted socks, pillowcases, dish cloths & kitchen towels cummings.terrie@gmail.com 61 Ann Rorem Watercolor originals annrorem@gmail.com 62 Kiara Denucci Word Art & Design Word art kiadenucci@gmail.com 63 Uniquely Curious Finds Unique gifts, handmade jewelry & cards uniquelycuriousfinds@gmail.com 64 Richelle Tontat Woven wall hangings, macramé keychains & accessories toohipricki@yahoo.com Chanhassen Recreation Center 2019 Artisan Fair West Wall Bleachers 14 13 12 11 10 24 23 22 21 20 34 33 32 31 30 43 42 41 40 53 52 51 50 64 63 62 61 60 Walkway Walkway Walkway Walkway Walkway Walkway Gym Entry Holiday Boutique The Chanhassen Recreation Center Presents its Annual Saturday, December 7 | 10am - 2pm This Chan Rec Center is pleased to announce a call for vendors for our Holiday Boutique. This fair will highlight a wide array of fine artists and commercial vendors from the community. Our goal is to produce an event that is beneficial and enjoyable for the participants, exciting for the visitors, and a place where each vendor is made to feel at home and will look forward to coming back yearly. Exhibitors will receive a 6’ table and chair for a vendor fee of: $25 Residents • $30 Non-Residents Registration Deadline: Friday, November 29 Code: 4194.124 Participants must complete a MN ST19 form. Register online at: ChanRec.com/HolidayBoutique Vendors Wanted! Commercial and hand-crafted : ARTS AND CRAFTS JEWELRY COLLECTIBLES HOME DECOR TOYS TRINKETS 2310 Coulter Blvd | www.chanrec.com | 952.227.1400 Admission is FREE, however, please bring a non-perishable food item to donate to an area food shelf. FREE Admissi o n This is a wonderful time of year to celebrate family and friends, and gather for a meal and musical memories. You are cordially invited to attend our Annual Senior Center Holiday Party! A special holiday buffet lunch of chicken kiev and beef tips will be servd before we enjoy both old and new holiday hymns, carols, and songs provided by the unique musicianship of Greenwood Tree Duo. Chanhassen Recreation Center | $16 Resident/$17 Non-Resident Registration Deadline: Tuesday, November 19 | Code: 6194.107 HOLIDAY PARTY | FRIDAY, DECEMBER 6 | $16 RES/$17 NON-RES | 6194.107 FRIDAY, DECEMBER 6 | 12-2PM For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700 Market Boulevard P.O. Box 147, Chanhassen, MN 55317. No refunds given after the deadline date unless the event is canceled by the Senior Center. Participant’s Name: DOB: Participant’s Name: DOB: Address: City, State, Zip: Home Phone: Alt. Phone: email: PROGRAM REGISTRATION FORMI, the participant, do hereby agree to participate in the above-mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Data Privacy Policy: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child‘s name, sex, birth date, address, phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information, failure to do so will prevent you from participating in the program. Participant Signature Date: Please make checks payable to the City of Chanhassen. Credit card payments accepted for $10 and over ONLY and must be made in person. For Office Use Only Date Registered: Amount: Check: Cash: CC: By: Holiday Party CHANHASSEN SENIOR CENTER’S ANNUAL Ring in the new year early with us right here at the Senior Center. James Shaw will be keeping it fun, and filled with sing- hum- tap along songs. He takes requests and creates a festive mood for all. We will count down at 12noon, and finish up with New Year’s Eve appetizers. We’ll be sure to get you home in time for your evening celebrations too! Chanhassen Senior Center | $11 Residents/$12 Non-Residents Registration Deadline: Wednesday, December 25 | Code: 6194.130 NOON-YEAR’S EVE PARTY | TUESDAY, DECEMBER 31 | $11RES/$12NON-RES | 6194.130 TUESDAY, DECEMBER 31 | 11AM-1PM For more information, please call the Chanhassen Senior Center at 952.227.1125. Mail or drop off your registration form to Chanhassen City Hall, 7700 Market Boulevard P.O. Box 147, Chanhassen, MN 55317. No refunds given after the deadline date unless the event is canceled by the Senior Center. Participant’s Name: DOB: Participant’s Name: DOB: Address: City, State, Zip: Home Phone: Alt. Phone: email: PROGRAM REGISTRATION FORMI, the participant, do hereby agree to participate in the above-mentioned activity and I further agree to indemnify and hold harmless from and against any and all liability for injury which may be suffered by the aforementioned individual(s) arising out of, or in any way with, his/her participation in this activity. I do hereby allow the City of Chanhassen to use any photographs taken by the city of the individual(s) named herein in city informational bulletins released to the general public for the period of one year from the date I have signed below. Data Privacy Policy: The information requested on the registration form will be used to verify eligibility and determine staff, facility, and equipment needs. You/your child‘s name, sex, birth date, address, phone number and health information will be provided to city staff, volunteers, the city attorney, insurer, and auditor. Although you are not legally required to disclose this information, failure to do so will prevent you from participating in the program. Participant Signature Date: Please make checks payable to the City of Chanhassen. Credit card payments accepted for $10 and over ONLY and must be made in person. For Office Use Only Date Registered: Amount: Check: Cash: CC: By: Noon-Year’s Eve Party with James ShawSpeaker & Song, Soup & Salad Event