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Agenda and PacketAGENDA PARK AND RECREATION COMMISSION TUESDAY, JULY 28, 2020 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.6:30 P.M. ­ Park Tour 1.Park Tour ­ Power Hill Park, Chanhassen Recreation Center Pickleball/Tennis Courts B.7:30 P.M. ­ CALL TO ORDER C.ROLL CALL D.APPROVAL OF AGENDA Commissioners may add or delete items at this time. E.PUBLIC ANNOUNCEMENTS F.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time.  If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. G.APPROVAL OF MINUTES 1.Approve Park & Recreation Minutes dated May 27, 2020 2.Approve Park & Recreation Minutes dated June 23, 2020 H.NEW BUSINESS I.OLD BUSINESS 1.Arboretum Trail Update (Verbal) J.REPORTS 1.2020 4th of July Celebration Evaluation 2.Fishing Academy To Go Evaluation K.COMMISSION MEMBER COMMITTEE REPORTS L.COMMISSION MEMBER PRESENTATIONS M.ADMINISTRATIVE PACKET AGENDAPARK AND RECREATION COMMISSIONTUESDAY, JULY 28, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.6:30 P.M. ­ Park Tour1.Park Tour ­ Power Hill Park, Chanhassen Recreation Center Pickleball/Tennis CourtsB.7:30 P.M. ­ CALL TO ORDERC.ROLL CALLD.APPROVAL OF AGENDACommissioners may add or delete items at this time.E.PUBLIC ANNOUNCEMENTSF.VISITOR PRESENTATIONSCommission Procedures allow for presentations from the audience at this time.  If a motion isrequired, the item will be forwarded to the next available agenda to allow for publication and reviewprior to consideration.G.APPROVAL OF MINUTES1.Approve Park & Recreation Minutes dated May 27, 20202.Approve Park & Recreation Minutes dated June 23, 2020H.NEW BUSINESSI.OLD BUSINESS1.Arboretum Trail Update (Verbal)J.REPORTS1.2020 4th of July Celebration Evaluation2.Fishing Academy To Go EvaluationK.COMMISSION MEMBER COMMITTEE REPORTSL.COMMISSION MEMBER PRESENTATIONS M.ADMINISTRATIVE PACKET 1.Fishing Academy to Go 2.TH 5 Highway Trail Pre Construction N.ADJOURNMENT PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 28, 2020 Subject Park Tour ­ Power Hill Park, Chanhassen Recreation Center Pickleball/Tennis Courts Section 6:30 P.M. ­ Park Tour Item No: A.1. Prepared By Jerry Ruegemer, Parks & Recreation, Recreation Superintendent File No:  SUMMARY This tour has been scheduled at 6:30 pm for the Park and Recreation Commission to check out the recently completed playground equipment at Power Hill Park (8702 Flamingo Drive).  Please plan to drive individually and meet at the park.  If time allows the commission will tour the Chanhassen Recreation Center Pickleball and Tennis courts prior to the start of the commission meeting.  ATTACHMENTS: Power Hill Park Playground Plan PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 28, 2020 Subject Approve Park & Recreation Minutes dated May 27, 2020 Section APPROVAL OF MINUTES Item No: G.1. Prepared By Name, Department/Position File No:  PROPOSED MOTION The Park and Recreation Commission recommends the City Council [enter motion text here]. Approval requires a simple majority vote of members present ATTACHMENTS: Summary Minutes Verbatim Minutes CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING (ZOOM) SUMMARY MINUTES MAY 27, 2020 Chairman Boettcher called the meeting to order at 7:34 p.m. MEMBERS PRESENT: Jim Boettcher, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Haley Schubert, Sandy Sweetser, Jim Peck and Youth Commissioner Zoe Erpelding MEMBERS ABSENT: None STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent, Priya Tandon, Recreation Supervisor, Jodi Sarles, Recreation Center Manager, Mary Blazanin, Senior Center Coordinator, Adam Beers, Park Superintendent. APPROVAL OF AGENDA: Tsuchiya moved, Schubert seconded to approve the agenda. All voted in favor and the motion carried unanimously with a vote of 8 to 0. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: Tsuchiya moved, Kutz seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated February 26, 2020 as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. NEW BUSINESS: 1. Receive 2019 Park and Recreation Department Annual Report: Jerry Ruegemer presented the staff report on this item. Commissioner Tsuchiya moved, Commissioner Sweetser seconded that the Park and Recreation Commission recommends that the City Council approve the 2019 Park and Recreation Departments Annual Report. All voted in favor and the motion carried unanimously with a vote of 8 to 0. 2. Appointment of Chair and Vice Chair: Commissioner Tsuchiya made a motion recommending Jim Boettcher as Chair, Seconded by Commissioner Sweetser, Motion carried with a vote of 7-0. Commissioner Boettcher abstained. Commissioner Boettcher made a motion recommending Karl Tsuchiya as Vice Chair. Seconded by Commissioner Kutz, Motion carried with a vote of 7-0. Commissioner Tsuchiya abstained. Park and Recreation Commission Summary – May 27, 2020 OLD BUSINESS. Todd Hoffman gave an update regarding the Arboretum Trail Project. The City’s portion of the new cost estimate is $1.63 million REPORTS: 1. Chanhassen Recreation Center Quarterly Update – Jodi Sarles presented staff report 2. Park Maintenance Quarterly Update – Adam Beers presented staff report 3. 2019/2020 Ice Rink Season Evaluation – Priya Tandon presented staff report 4. Senior Center Quarterly Report and Update – Mary Blazanin presented staff report 5. Recreation Program Updates – Priya Tandon presented updates COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. None ADJOURMENT. Tsuchiya moved, Schubert seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 8:20 p.m. Submitted by Jerry Ruegemer, Recreation Superintendent Prepared by Jerry Ruegemer, Recreation Superintendent CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING (ZOOM) MAY 27, 2020 Chairman Boettcher called the meeting to order at 7:37 p.m. MEMBERS PRESENT: Jim Boettcher, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy Sweetser, Haley Schubert, Youth Commissioner Zoe Erpelding, and Jim Peck STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Park and Recreation Superintendent; Priya Tandon, Recreation Supervisor; Jodi Sarles, Recreation Center Manager; Mary Blazanin, Senior Center Coordinator; and Adam Beers, Park Superintendent Hoffman: I’m just going to give a few little brief updates and then let Jim take this meeting over as Chair. So let’s go over city hall retirements first. If you haven’t heard City Manager Gerhardt announced last evening at the council meeting that he’s retiring as of June 30, 2020. And obviously you’re aware that I’ll be retiring July 31st the same year. And now we’ll go over promotions or promotion, the one promotion that we have to announce is that Jerry Ruegemer has been promoted effective August 1st as Chanhassen’s Parks and Recreation Director. Ruegemer: Thank you everybody. Appreciate it. Look forward to working with you and continuing to work with you. Hoffman: So that’s a lot of news. That’s a lot of news from city hall on any given one day so you’ll hear more obviously. They’re going to do a search for an interim city manager who will come in and fill Mr. Gerhardt’s role for a period of time until they complete a search for a future city manager for the community of Chanhassen. Boettcher: City Hall’s going to be Todd free. Hoffman: Todd free zone. Yeah two Todd’s out. Schubert: You’re too young to retire. Hoffman: Well yeah maybe. It’s a first retirement I think for both of us. Hard to say what the next adventure will be but probably something. 34 ½ and 33 ½ years respectively with the City of Chanhassen. Alright Jim your meeting Jim. APPROVAL OF AGENDA: Tsuchiya moved, Schubert seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. PUBLIC ANNOUNCEMENTS: Park and Recreation Commission – May 27, 2020 2 Boettcher: Public announcements, is there anything other than what you just announced Todd? Hoffman: Well city hall is, we have a work place preparedness plan that is effective as of June 1. The reopening of the city hall, the Rec Center will be staged over time. I would say that’s likely to occur in June but that’s not 100 percent and then depending on how that goes the senior center would follow. Boettcher: So timeline by August everything would be open? Is that the plan? Hoffman: There’s no current plan. We’re just we’ve learned in Covid language that plans are challenging to lock in on. There are current plans. There are things on hold. And there are suggestions but no real firm plans just ideas as of this point but the discussion of opening up the government buildings is certainly picking up pace and I think you’re seeing other organizations, communities start that process and we’re putting in place Plexiglas at the counters and those type of things and once that’s in place there’s more city hall employees coming back. More city employees coming back. Public works never left. They’ve been at work the entire time so I think you’re going to see those restart here in the coming weeks. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Tsuchiya moved, Kutz seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated February 26, 2020 as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. RECEIVE 2019 PARK AND RECREATION DEPARTMENT ANNUAL REPORT. Boettcher: Jerry that looks like this is your’s. Ruegemer: Thank you Chair Boettcher. We’re not going to go in any great real detail with that but obviously the commission knows on an annual basis we put together kind of our accomplishments, and new projects that sort of thing kind of as a staff, all divisions are represented in the 2019 annual report so it’s really a nice historical document that we really rely upon throughout the course of the year for many reports that we do or information sharing that we do so it’s a great document that started a number of years ago and it’s been very helpful for staff and I think the community also enjoys doing it and taking a look at that and kind of seeing what we have to offer as far as parks and senior center, Rec Center, rec programming, community events, that type of thing so it’s really kind of a snapshot of our annual operation so we’re very proud of the document and please feel free to look through it, not only tonight but throughout the course of the year and reference it if questions from citizens or would like some light reading please feel free any time to take a look so that’s really kind of it so I just want to Park and Recreation Commission – May 27, 2020 3 thank all staff members for contributing to this nice event, project event so appreciate everybody’s efforts on that. Boettcher: And next year when you read it it’s going to be very abbreviated. Ruegemer: Right. And I think I failed to put in the report we should make a motion that the City Council recommend approval for the 2019 annual report. Boettcher: Okay. Are there any questions before we take a motion? Anybody have anything to ask Jerry? Hearing none I’ll entertain a motion to approve to send this to City Council. Tsuchiya moved, Sweetser seconded that the Park and Recreation Commission recommends that the City Council approve the 2019 Park and Recreation Departments Annual Report. All voted in favor and the motion carried unanimously with a vote of 8 to 0. Boettcher: Motion carries. Thank you Jerry. Ruegemer: Yep thank you Chair Boettcher. APPOINTMENT OF CHAIR AND VICE CHAIR. Tsuchiya moved, Sweetser seconded to appoint Jim Boettcher as Chair. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Chair Boettcher abstained. Boettcher moved, Kutz seconded to appoint Karl Tsuchiya as Vice Chair. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Karl Tsuchiya abstained. UPDATE ON ARBORETUM TRAIL PROJECT. Hoffman: Chair Boettcher: I’ll provide an update on the Highway 5 regional trail bid opening which occurred this yesterday afternoon. Boettcher: Okay thank you. Hoffman: The County opened bids on the Highway 5 regional trail including the underpass State Highway 41. The trail to the Arboretum. Bids were above the engineer’s estimate but the bids received were competitive. Tightly grouped with a low bid of right around the $6.6 million area. That will increase the contribution required if the project moves forward at the City level from about $1.2 million which was budgeted in your CIP to an estimated $1.63 million for the city. $1.63 million for the Arboretum and then the remainder Carver County and the grant, the $1.2 million federal grant to be spread across that as well. In conversation with Mayor Ryan, City Park and Recreation Commission – May 27, 2020 4 Manager Gerhardt, it’s unfortunate but it is a competitive bid is that if the project moves forward the City Council would recommend approval of the project. Find that additional $400,000 to make that project a go but at this time there are no guarantees. The County board will have to act on it the first or second week in June to respond to the bidding. The Arboretum is the big wild card they have never been involved in this kind of project with this level of financing. They are obviously very interested in getting the project done. The County may advance them a loan for a period of time if they agree to that but they have committed to at least $600,000. While that doesn’t get them to $1.6 million so there’s a ways to go there. So there’s more to come. This is not unusual for this project in particular or for this size of project. What you’re finding is that the overall costs are just higher than what SRF the consultant was estimating for the project and when you take a very large project and you increase costs just a little bit on each line item. Dirt removal, grading, steel, all of the different components it can add up very quickly so if the project doesn’t move forward it’s not likely to come back in the near future. When I’m talking the near future, I’m talking 10 or 20 years because not one of those partners the Arboretum the County or the City of Chanhassen would be in a position to take it on. It’s really been a 4 plus year project in coordination so at least the initial response I received from Mayor Ryan and Mr. Gerhardt is that they would ask the City Council to support the project. That is not a guarantee either. I’m not speaking for the council or Mayor Ryan or the City Manager. I’m just telling you what the consensus in the hallway was today that I felt so more to come on that but I wanted to share that with you so you understand where that’s at. I also encouraged our Finance Director Greg Sticha to not be seeking the full additional money out of the park fund. The park fund does not have to pay for every trail project in the city of Chanhassen. Trail projects are also dedicated to transportation in our community and transportation funds can also be accessed and utilized for trail project and that has happened many times in the past. Any questions on that item? Boettcher: Well you did answer one of my questions Todd. I was going to ask if the entire bill will come out of our pocket so that. Hoffman: Doesn’t have to. It’s obviously a decision of the City Council but it doesn’t have and it may not if it indeed moves forward. Boettcher: And we do have, being on the county park commission we actually have a special meeting tomorrow night to discuss this too and my question has been because the estimated completion date if everything goes right is June of 2021 so in that 12 to 13 month period those prices could increase too. You know labor, whatever so it could be even a bigger bill so if it doesn’t happen this time like you said it probably never will. Hoffman: I heard a comment from a contributor. A barking noise. Was that a comment? It’s one of Sandy’s, I love it. That was fun. Thank you Chair Boettcher for that. Allowing me to update you on that. Boettcher: Alright, anything else on old business? Otherwise we’ll move onto reports. Park and Recreation Commission – May 27, 2020 5 Kutz: I have a quick question. Under old business would our proposal for the vote for funding for the major projects would that be under old business? Is there a report on that process while we’re sending that out with the ballot or where does that come in? Hoffman: Chair Kutz that would be under the term Covid 19 pandemic on hold. Kutz: So it is on hold okay. Hoffman: On hold yep. So there’s not a lot of conversations going on right now about future projects. We are holding on to the park replacement schedule which is currently under way. Adam will be talking about that later on but any new initiative for a referendum or the Lake Ann trail those conversations have been put on hold until we get through the pandemic. Kutz: Okay thank you. Boettcher: Okay if there’s no other old business we’ll move on under I. REPORTS: CHANHASSEN RECREATION CENTER QUARTERLY REPORT. Boettcher: It wasn’t in the packet. Do you have anything for us on this Jodi? Sarles: Oh yes it should have been in the packet but. Boettcher: Well it didn’t work on mine. Mine’s blacked out. Sarles: Blacked out huh? Interesting. Okay I’ll make sure to update that for you guys too. Basically we have closed down the Rec Center and cancelled all programs starting March 16th due to the COVID-19. During this time we work with the school district and our facility has been deep cleaned. Sanitized. Carpets steamed and the gym and studio floors were sanded. We normally do that in the summer so that is done now. They sanded and refinished. Kind of the major thing that happened is they went into our gym and we had that repainted this year so the first time since ’95 that that gym’s been painted so it looks much better now. A lot cleaner. And then they also got up in the ceilings and cleaned our air handlers which also probably maybe hadn’t been cleaned since then either so the good news of this that is coming out is getting some of those chores done for us. Big staff update that I have is a long time facility supervisor Chuck Popitz he retired. It was April 30th was when his last day with the city has been but of course he was not at work that day and we haven’t been able to celebrate his years. I think he was there 12 1/2 years of service. He started, he was fond to tell me that he started 2 months before I did so he has seniority. But a great guy and I really appreciate all the service that he provided the city and the community and all of his skills he brought. So with that the recreation center sports staff and the Dance for Fun instructors were furloughed on May 1st and then the dance coordinator Park and Recreation Commission – May 27, 2020 6 was furloughed May 13th so she could complete the virtual recital that the dancers did so very sad news but of the times right now with the pandemic. So then some of the things I’ve been working on with some of the other staff too. Just additional tasks. Basically we’ve been refunding, refunding and refunding programs here and we have to work within our registration software system as well as the finance department to get that done. As you can imagine when everybody pulled the plug in March they pulled the plug on offering refunds since no money was coming in. I heard the ridiculous amounts of money that had gone out like the first day was $300,000 in one city so pretty crazy amounts of money getting refunded with that so basically what we’re doing now is we pre-fund back to the active net is what we call them and then we can allow those refunds to go back to people’s bank cards so it’s kind of a tedious process right now and someday when we’re back to programming and things are better we’ll be able to have this behind us I hope. So basically we’ve been doing that, coordinating that with everybody else who has programs. Starting with the Carver County Resilience Team just trying to see what the community needs are. Mary put together a mask drive and I helped out with that and the fire department and then one of the big things we’ve been doing too is kind of updating a virtual Rec Center page on the city’s website so trying to give different ideas for people. Things to do at home. Just a variety of activities between virtual tours, fitness classes, crafts you can do, science projects, an ything under the sun there. Just trying to try to keep giving people ideas of how they can recreate right now so. Then I’m working with my staff on doing some training and things throughout this time and that’s pretty much it for me. I’ll make sure, I don’t know what happened to my report if it didn’t get somehow attached but I’ll make sure to get that on there so you guys can get a copy of that. I do apologize for that. Boettcher: Okay. Thank you. Sweetser: Jodi are you foreseeing any with the COVID-19 once the Rec Center reopens and groups are you know applying to use it, do you foresee any major changes to your policies or procedures or costs? I’m just curious from you know you just went through and deep cleaned everything. Are there going to be more janitorial needs now? For outside groups coming in. Sarles: Right. We’re definitely going to be doing a lot more serious cleaning going on so that would be one of the things. Actually the City has a COVID-19 fund for all of those sorts of maintenance materials we might need so I will be using that. As far as ideas of making sure we have hand sanitizer the minute you walk in the door and you’re washing and cleaning your hands and things like that so I can’t tell you how many gallons I have right now so that’s good news but it’s an interesting hand sanitizer. It came from one of the local distilleries and it’s about 80 to 90 percent alcohol I think he said and you know you can bring your orange juice and you can probably clean that too. So there’ll be new procedures. A lot more things in place so that when you come in you feel safe and that we can keep it clean and sanitized properly. Boettcher: And on that note real quick Jodi just something that I heard this morning on the radio about a local company, a couple of guys they’re promoting a product, they’re going to have it available hopefully in about 30 to 45 days. It’s going through FDA testing. The only thing they Park and Recreation Commission – May 27, 2020 7 have to test is to verify that it will get rid of the COVID-19 bacteria and it’s actually ionized water so there’s no alcohol and the reason was you just talked about kids. It was for kids. You know you have little kids coming down and there’s surfaces are bleached. They’re disinfected. Alcohol and everything, what effect does that have on you know a 5, 6, 7, 8 year old so it will be interesting to see. This guy was really pumped up about it. He’s been involved with projects like this but the approval would be the fact that it’s all green and there’s no alcohol or anything in it so maybe in your situation with, you know you have the we-ball, the p-ball, the e-ball or whatever the 4, 5, 6, year olds and for softball and t-ball and soccer and everything. That may be something to look at if it becomes available for children that it’s not a danger or whatever so. Sarles: Right. Boettcher: But it sounds like, I’m just envisioning while you’re telling us about everything that’s been cancelled I’m envisioning all these 4 and 5 year olds lined up and with tears in their eyes because they can’t play t-ball this summer. Sarles: I’ve heard the stories unfortunately. Boettcher: Have you? Sarles: Yeah. Sweetser: Yeah you know I think it’s interesting too just and the reason I brought it up was just my background with events there has got to be, and I don’t have a 5 year old anymore but if my 5 year old wants to play t-ball there has to be some assumption of risk on my part right? You know I think we just need to think through, be careful that we’re not promising, over promising the cleanliness and the, so we want it to be clean but you know what I mean? There’s going to be, I think the future it’s going to be very interesting for facilities and events and how that all kind of comes together so. Waiver forms are going to change I’m sure. Sarles: Yeah all of that right now. It’s really hard to make your way through what’s coming. You don’t know what’s next so the good news is some of the equipment products that we had been using to clean the fitness center are ones that are approved. They are actually hydrogen peroxide based so that they don’t harm the equipment. Some of the alcohol will…so it’s definitely a new world over there and it’s not quite as fun I’ll tell you that. I miss the people. Recording of the meeting ended at this point in the discussion. PARK MAINTENANCE QUARTERLY REPORT. Adam Beers presented the staff report on this item. 2019/2020 ICE RINK SEASON EVALUATION. Priya Tandon presented the staff report on this item. Park and Recreation Commission – May 27, 2020 8 SENIOR CENTER QUARTERLY REPORT AND UPDATE. Mary Blazanin presented the staff report on this item. RECREATION PROGRAM UPDATES. Priya Tandon presented the updates on this item. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PRESENTATION. None. Tsuchiya moved, Schubert seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 8:20 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim and Jerry Ruegemer PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 28, 2020 Subject Approve Park & Recreation Minutes dated June 23, 2020 Section APPROVAL OF MINUTES Item No: G.2. Prepared By Name, Department/Position File No:  PROPOSED MOTION The Park and Recreation Commission recommends the City Council [enter motion text here]. Approval requires a simple majority vote of members present ATTACHMENTS: Summary Minutes Verbatim Minutes CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING (ZOOM) SUMMARY MINUTES JUNE 23, 2020 Chairman Boettcher called the meeting to order at 7:32 p.m. MEMBERS PRESENT: Jim Boettcher, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Haley Schubert, Sandy Sweetser, Jim Peck and Youth Commissioner Zoe Erpelding MEMBERS ABSENT: None STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent, Priya Tandon, Recreation Supervisor. APPROVAL OF AGENDA: Tsuchiya moved, Kutz seconded to approve the agenda. All voted in favor and the motion carried unanimously with a vote of 8 to 0. PUBLIC ANNOUNCEMENTS: Hawks Ridge Trail grand opening Thursday, June 25 at 5pm; TH Arboretum Trail approved by City and Carver County at a cost of $1.625 million. Carver County will finance $450,000; and interim City Manager Heather Johnston approved at June 22 City Council meeting. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: Tsuchiya moved, Kutz seconded to move approving the verbatim and summary minutes of the Park and Recreation Commission meeting dated May 27, 2020 to the July PRC meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. NEW BUSINESS: July Park and Rec Commission meeting will take place at Chanhassen Rec Center. OLD BUSINESS: None. REPORTS: 1. 2020 4th of July Celebration Preview – Priya Tandon presented staff report. 2. 2020 Chanhassen Farmers’ Market – Priya Tandon presented staff update. COMMISSION MEMBER COMMITTEE REPORTS. Splash pad water feature discussion – Matt Kutz presented commission report. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Redbirds, youth and adult sports. Todd Hoffman said goodbye to the Commission and recapped his career. ADJOURMENT. Tsuchiya moved, Kutz seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 7:59 p.m. Submitted by Jerry Ruegemer, Recreation Superintendent Prepared by Jerry Ruegemer, Recreation Superintendent CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING (ZOOM) JUNE 23, 2020 Chairman Boettcher called the meeting to order at 7:32 p.m. MEMBERS PRESENT: Jim Boettcher, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy Sweetser, Haley Schubert, Jim Peck and Youth Commissioner Zoe Erpelding MEMBERS ABSENT: None. STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent, and Priya Tandon, Recreation Supervisor APPROVAL OF AGENDA: Hoffman: Jim we’ll allow Jerry to talk about what’s going to happen with meetings going forward in July. Boettcher: Okay I was going to ask you about that. Hoffman: Yep. Boettcher: Okay. I’ll just put that under G for New Business. Hoffman: Sounds great. Boettcher: Alright. No other additions or deletions. Can I get a motion to approve the agenda? Tsuchiya moved, Kutz seconded to approve the agenda. All voted in favor and the motion carried unanimously with a vote of 8 to 0. PUBLIC ANNOUNCEMENTS: Boettcher: Anything Todd or Jerry or Priya? Hoffman: Yeah I’ll go ahead. Go ahead Jerry. Ruegemer: No I was just going to mention the grand opening for the Hawk Ridge Trail. Go ahead. Hoffman: Yeah go ahead. Go ahead first, yep. Park and Recreation Commission – June 23, 2020 2 Ruegemer: Okay. So just want to let the commissioners know on Thursday night, June 25th will be the official grand opening for the Hawks Ridge Trail and that was as the commissioners I’m sure would remember is a project on the State right-of-way along 212, right down by Pioneer Ridge Middle School with that so they’re doing a grand opening at 5:00 on Thursday the 25th. I’m going to plan on attending down there and you certainly can park at the middle school, at the Pioneer Middle School and walk over and use the crosswalk to walk over. You can certainly test out your biking skills that night as well but it’s really going to be a great project over there and they’re all set to get it open so we’re looking forward to that. Boettcher: Jerry that was pretty fast. I mean when did they start on that? Wasn’t that in April? Ruegemer: Yeah they did start and all the work was completed really by hand and rake. A lot of volunteer effort went into that project so it’s going to be a really cool thing. Schubert: I drove by it on Sunday and it was looking amazing so I’m excited. Ruegemer: Yeah. Pretty exciting. Boettcher: And you said that’s 5:00 Thursday? Ruegemer: Yep 5:00 Thursday the 25th. Boettcher: And that will be right at, by the parking lot there at the middle school or it’s pretty close. Ruegemer: Yeah you can park at the middle school and walk right over to the trailhead over there. Boettcher: Okay. Great thank you. Hoffman: Chair Boettcher and commission members just two items. Highway 5, Arboretum trail was approved by the City Council and then subsequently approved by the County Board and the Arboretum Board of Regents. That was a week ago Monday and just over a week ago so that project will proceed. The City share was increased if you track that from $1.2 to $1.6 million. $1.62 million and the County loaned the City $400,000 and change. $450,000 so the park fund will pay for it. Jerry will talk about where the park fund is at. Where it’s headed into the near future as a part of your budget conversations starting in July but that was big news. Really tremendous support of the County. Federal funding. Minnesota Landscape Arboretum. Everyone had to dig really deep to make it happen. Little side story. Glen Stolar used to be a park board Chairperson when we started the project 10-15 years ago and now he’s on the Arboretum Advisory Council and so he was there again making another recommendation to increase their contribution to the project and so everybody had to dig deep to get the project done Park and Recreation Commission – June 23, 2020 3 but it was the right time I think to make that happen. Second item is Interim City Manager will be Heather Johnston as appointed by the City Council last night. She comes from most recently from the City of Burnsville where she was in finance and city administration. City management and now she’s with an executive recruit firm so she’ll be starting here in the next week or two and you’ll see her around for probably 4 months or more at least through this 2021 budget cycle until there’s a permanent city manager appointed by the City Council. Boettcher: Alright good, anything else from anyone? If not thank you guys. APPROVAL OF MINUTES: Tsuchiya moved, Sweetser seconded to table the verbatim and summary Minutes of the Park and Recreation Commission meeting dated May 27, 2020 to the July, 2020 meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. NEW BUSINESS. Boettcher: New Business and we’ll go to Jerry for the plan for meetings starting next month. Ruegemer: Thank you Chair Boettcher. Just to get everybody all together again we’re going to plan on having the Park and Recreation Commission out at the Rec Center on July 28th so we’re going to reserve a couple community rooms at the Rec Center and then we’ll have some tables. We’ll spread out. We’ll already kind of have it set up to record that night so it will really be good to get together that night in person versus kind of this whole Zoom thing so that will be really our first in person meeting since February so it will be good to see everybody live with that. Going to plan on probably doing some tours that night so go out and check out some projects and then we’ll end up back at the Rec Center for that meeting so just mark that on your calendars. July 28th will be at the Rec Center. We will get an agenda out to you in July to that fact and we’ll identify the tours as well and it will be a nice night to get out and kind of tour Chan. Boettcher: So Jerry with the tours will there be, we’ll have an earlier start time then? Ruegemer: We will have an earlier start time. Probably 5:30-6:00ish depending on how many tours and stuff we do but it definitely will be an earlier time. Tsuchiya: Will we be expected to drive ourselves in this situation? Ruegemer: That is part of the discussion yes. We’ll have to social distant and we’ll have a kind of a tour map of where we’re going to go with addressed so people can find them. Tsuchiya: Okay. I’m not saying I have a problem with that. I just wanted a clarification. Hoffman: There’ll be fewer stops than in the past because of that arrangement. Park and Recreation Commission – June 23, 2020 4 Boettcher: Alright good. Looking forward to that. In fact I have never met Commissioner Peck so looking forward to seeing you finally. Peck: Yeah that’d be great. Boettcher: Alright next item H. Old Business. Anything other than Todd you already covered the Arboretum trail. Anything else that would fit into this category? REPORTS. 2020 4TH OF JULY CELEBRATION PREVIEW. Boettcher: Priya this looks like you. Tandon: Yep, thank you Chair Boettcher and thank you commissioners. So we just have a quick summary. We kind of talked about this at our last meeting but due to the ongoing COVID-19 pandemic and just or the health and safety of our community most of the components of the annual 4th of July celebration have been cancelled and staff had kind of come up with a modified schedule of events that’s listed below. So starting this upcoming Monday, June 29th we’ll have the online Business Expo and Coupon Book available on our city web page and that’s being put together now by the Southwest Metro Chamber of Commerce. It will have advertisements from local businesses and coupons as well. This will be free for people to participate in. We’ll also have the virtual chalk drawing contest so participants will submit a photo of their at home chalk drawing for a chance to win prizes in various age groups and different categories. Right now I’ve got most difficult and most creative, colorful, realistic and honorable mention and that runs through Saturday, July 4th. And then the day of Saturday, July 4th we have the Chanhassen Farmers Market that will be going on from 9:00 a.m. to 1:00 p.m. in City Center Park. The market features local farmers, artists and businesses. Then at 2:30 p.m. on the 4th of July the Rotary Club of Chanhassen will again be sponsoring the Historic Plane Flyover. The plans will start in southeast Chanhassen and then fly over downtown and then towards the west and then back towards the southeast. And then big event of the day is the fireworks display. There is a change here with the fireworks display. It lists that Lake Ann Park will be closing beginning at 5:00 p.m. to prepare for the display and to be compliant with the current executive order. As of last night City Council voted to also close Greenwood Shores Park just to stay compliant with the current executive order and make sure that we’re doing this safely. So the fireworks display will be presented at Lake Ann at 10:00 p.m. No general seating or parking available at Lake Ann Park or Greenwood Shores Park. We are encouraging residents and visitors to watch the display from home or on Facebook Live which will be posted on the City’s Facebook page. Like we kind of talked about last week the fireworks display will include more 8 inch and 10 inch shells than in previous years so that more of the shells will be visible from farther distances. However there will be no shells added that would higher than previous years or originally planned for. And then information about the schedule of events and the park closures will be distributed via social Park and Recreation Commission – June 23, 2020 5 media, our city website and the newspaper and we’ll have signage placed in the Lake Ann Park and Greenwood Shores Park beginning on Monday, June 29th and staying throughout that week and on the 4th of July to notify park users of the closure. And then we have our 4th of July 2020 flyer attached down below. Boettcher: Thank you Priya. One thing with no parking at Lake Ann Park. Is there going to be any recommended sites on the Facebook page? Will you say you know go to, I don’t know. Eckankar or something like that. Were there any recommendations from city staff as to where people should park or not? Ruegemer: Go ahead Priya. Tandon: City staff recommendation is that people watch the display on Facebook Live or from their homes. Go ahead Jerry. Ruegemer: I was going to say Chair Boettcher and the rest of the commission, certainly we know that people are parking on a normal year people are parking kind of all over you know 78th Street and Powers Boulevard. Kind of downtown Chan. We realize that that is going to happen again so we’re just asking people to be respectful and kind of slow down. Traffic will be probably heavier during those times. Be respectful. Pick up the garbage and really social distance as much as we can so we know that people are going to be parking around there. Around the perimeter of Lake Ann so we’re just going to be respectful of that. We’re going to have traffic control out there to help with kind of getting people in and out before and after the event itself so we have a plan in place for that as well. So we’re just asking people. We know it’s more likely going to be busy with that so we have a traffic plan to minimize that and asking people just to park where they can. Or watch it at home with Facebook Live, we’re certainly trying to push that as well. Boettcher: Okay. I had a couple of questions about it in the last week or so that’s why I was asking so thank you. 2020 CHANHASSEN FARMERS MARKET. Boettcher: Alright next item is the 2020 Chanhassen Farmers Market and Priya that looks like it’s still you. Tandon: Yep, thank you Chair Boettcher and thank you commissioners. So the Chanhassen City Council reviewed and approved the 2020 Chanhassen Farmers Market at their March 9th agreement. Also like we talked about at our last meeting since this council approval the volunteer market coordinator has resigned from her position due to the COVID-19 pandemic and so city staff is taking over the coordination of the market for the 2020 season to bridge the gap. Just this year. We did, when I wrote the report have a total of 11 vendors currently registered. We are now up to 13 for the season which runs June 6th through October 3rd. Vendor goods at Park and Recreation Commission – June 23, 2020 6 the market include local produce, flowers, hand made gifts, non-profits and various local businesses. Additional vendors continue to apply as the season progresses. I would say each week I have at least 3 new vendors express interest so hopefully as people become more comfortable coming out we can grow the market a little bit. Safety precautions are being taken in light of the COVID-19 pandemic based on the recommendations from the Minnesota Department of Agriculture, the CDC and Minnesota Department of Health. So the major ones include additional space between vendor stalls, limited entry to the market so only entering through one location. Providing hand sanitizer at the entrance of the market and at each vendor stall. The use of masks by both vendors and visitors and marked 6 foot distances throughout the market and people have seemed to be very respectful of that. Wearing their masks and practicing hand hygiene when they’re visiting the market. Sweetser: Priya, this is Sandy. Just curious do you have a maximum number of vendors that you could use? You know could have in that space. Tandon: You know in the way that it’s been set up previously I suppose there would be a maximum but if we did end up in a situation where we exceeded that maximum we could probably expand the location of the vendor stalls to accommodate them. The only challenge we would have is making sure they’re 6 feet apart but I think there would be ways to accommodate the additional vendors. Sweetser: Wonderful, thank you. Tandon: Yeah. Boettcher: So Priya what is, if you walk to some of the vendors that have been there in past years has anyone indicated what the foot traffic is like this year compared to other years? I’m sure it’s down but how much? Tandon: Yeah they do say it’s down. They haven’t said if I guess is drastically lower than it has been in previous years. It might be people are just really excited to get out and you know go to an event. Go to a farmers market but they have commented that it’s a steady stream of traffic all the way from 9:00 a.m. to 1:00 p.m. Boettcher: Okay thank you. Any other questions for Priya? If not we’ll move onto item J. COMMISSION MEMBER COMMITTEE REPORTS. Kutz: This is Matt Kutz. I just think after last meeting I just sent an email to you guys showing you that splash pad presentation. Just wanted to get that in your guy’s head. You can get a splash pad for as low as $50,000. I mean it’s not going to be like a water park by any means but, and there’s no electricity needed. It’s all self contained so you don’t need any utilities and stuff like that so it can go anywhere from $50,000 all the way up to $150,000-$200,000 on these Park and Recreation Commission – June 23, 2020 7 splash pads. Made in Minnesota right in Delano. They’re kind of a newer company. They’re trying to come up with some more business so it might be an opportunity to talk to them. I know right now we don’t have any money but just something we should keep on our radar. I know it’s something that some of the citizens have kind of asked for different type of water feature and you know it’s, for that price we might be able to do something like that so I don’t know if you guys have seen that or not, or opened up that email but there’s a couple of standard designs and then there’s more designs where you get more elaborate if somebody wants to be part of a committee and put something together so to present so just wanted to share that with you guys. Make sure it’s on you guy’s radar and we can discuss if at future meetings or now or however you guys want to talk about it so that’s all I have. Boettcher: Yeah thank you for that Matt. I did look at the email and I think Todd, well I know Todd and Jerry would remember but when we were talking about this for Bandimere a few years ago I mean the prices were astronomically higher than that so. Kutz: Yeah. Boettcher: Since we don’t have a lot of money right now that’s a very good, I don’t even remember the exact number. Todd or Jerry do you remember what we were told for Bandimere a few years ago? I mean the splash pads. Hoffman: It was close between a quarter million and a half a million but that included a lot of site improvements as well so yeah. Matt that’s for sharing that. It’s pretty nice stuff. Basically what they’re doing is they’re just trying to bring the price down so more communities can acquire. Kutz: Yep that’s exactly right so something to keep in mind going forward. Maybe when we get to our budget process or something like that we can discuss it more. Thanks. Boettcher: Thank you Matt. Like I said it was really good. Really interesting. Looks like Haley saying she lost. Ruegemer: Internet connection or something. Boettcher: Anyone else have any presentations? Anything to discuss this evening? Ruegemer: Chair Boettcher if I could real quick. I just want to let the commission know that with Governor Walz’ announcement last Friday, the 19th that scrimmages and games are going to be allowed now for adults and sports so the Redbirds have been actively trying to get everything kind of put together as well as our youth sports. The Minnetonka Baseball program, CAA, a lot of different groups and our adult softball program is going to start probably after the 4th of July now so just kind of an FYI for that so we’re just really getting a lot of safety guidelines all kind of put in place here so everybody is safe once they do resume. Actually they have already Park and Recreation Commission – June 23, 2020 8 resumed so I do have a lot of their information already put together and saved. But just so if you see a lot of teams out at Bandimere or Lake Susan or Lake Ann, the Rec Center, that’s kind of what’s going on now so we can have the all clear for that so it’s nice to see the kids and adults out there again. So the CAA will do kind of a modified program. They’ll get done about August 14th so that will go oh about 2 to 3 weeks longer than their previous kind of format. For the adult softball now we’re going to start, we’ll kind of do a summer/fall league so traditionally we’ve done a summer and a fall league. We’re just going to combine the two this year and then go for about 12 to 14 weeks with the teams that we have and then we will be done late September, early October for our adult softball. So we have 8 teams. Right now we had 11 pre-Covid and we lost 3 just from a variety of reasons but we have 8 right now so that’s a good number for a schedule and we’ll get that put together here in probably the next couple days but there’s still a lot of things that have to fall in place prior to that starting so anyway just FYI for the commission tonight. So we’re extremely happy and so are they to be in this position to finally get out on the fields for scrimmages and games. Boettcher: Thank you Jerry. Yeah it’s strange driving by Lake Ann Park on Saturday and Sunday and not seeing a bunch of kids and teams out there playing so it will be good to see that again. Ruegemer: Yeah absolutely. Boettcher: Alright with nothing else there was no administrative packet. I guess I’ll entertain a motion to adjourn. Tsuchiya: So moved. Hoffman: Jim? Tsuchiya: Sorry go ahead Todd. Hoffman: Yep thank you. I’m just going to say my goodbyes so Priya and Jerry. Boettcher: Oh we don’t get you next month. Hoffman: No. Tsuchiya: I don’t even get to see you. Hoffman: No, no, I’ll be around but I’ll stop and say hello and goodbye once you’re all back, in a room but my last day in the office is next Tuesday and then I’m on vacation through July 31st when my official retirement date takes place. Jerry starts as your official new Director of Parks and Recreation on August 1st. I came to the City in March of ’87. 1987. It’s been a great career. Have always enjoyed working with our Park and Recreation Commissioners. You do the hard Park and Recreation Commission – June 23, 2020 9 work of listening to the community and then advocating on behalf of the community to the City Council and I know a lot of time that’s an uphill job so I appreciate you sticking with it. You don’t win all of them but you win enough to make some really significant impactful changes on our community so thank you commissioners. One side of park you still have a very talented staff obviously that will continue forward. Jerry needs to back fill one position so please assist with that as a part of the 2021 budget. They’re going to keep that open for the 2020 time being to save some cash in this budget cycle but we need that person back. We were two people in ’87 when I arrived and we haven’t been two people since ’88 after we became 3 of us in the office back in that time period. So there’s more work to be done. You know the community survey we took, you remember the deliberations you had on the $9 million question. Should we ask about $9 million? Should we ask about $4? You settled in on $9 and I think it was about 80 percent of the citizenry said yes, we strong support or support investing $9 million in our parks and so you know that’s a starting point to get some things done. The splash pads. Lake Ann Park trail. There’s a variety of things and so that’s really going to be one of your important tasks is to take a look at that survey once you get back meeting. Identify kind of a time line on when you could the community you know once Covid settles down and the Coronavirus settles down. I think people will be in the mood to get back to work so in closing there’s more work to be done and, but this is my time to get off the bus so farewell. Sweetser: Thank you Todd. For everything. Boettcher: Thank you Todd. We will miss you on the bus. Hoffman: Yeah you’re welcome. My pleasure. Kutz: Thanks for everything, we really appreciate it and Jerry congrats on the appointment. You definitely deserve it so we’re really excited to have you. Boettcher: So my question is, am I no longer allowed to pick on Jerry? I mean this is going to change my life seriously. Ruegemer: We can still have our playful relationship that’s for sure. Boettcher: Oh okay, good. Thank you. No definitely Todd and if there’s anyway we can, are you having any type of a celebration at city hall or is there? Hoffman: Not that I’m aware of you know. It’s just a challenging time to gather and so staff’s going to, we’re going to have a little lunch next week on Tuesday out at the park and but just a quiet departure and there’s nothing wrong with that in light of everything that’s going on. Boettcher: Okay, alright. Thank you very much. Hoffman: You’re welcome. My pleasure. Park and Recreation Commission – June 23, 2020 10 Boettcher: And I don’t remember now, do we have a motion to adjourn? Tsuchiya: I made the motion yes. Boettcher: And we had a second? Kutz: Second. Tsuchiya moved, Kutz seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 7:59 p.m. Submitted by Jerry Ruegemer Recreation Superintendent Prepared by Nann Opheim PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 28, 2020 Subject Arboretum Trail Update (Verbal) Section OLD BUSINESS Item No: I.1. Prepared By Jerry Ruegemer, Parks & Recreation, Recreation Superintendent File No:  SUMMARY Staff will provide the Park and Recreation Commission a verbal update on the Arboretum Trail project. PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 28, 2020 Subject 2020 4th of July Celebration Evaluation Section REPORTS Item No: J.1. Prepared By Priya Tandon, Recreation Supervisor File No:  SUMMARY This year’s 4th of July Celebration marked the 37 th year of this annual event. In typical years, the celebration is the most anticipated community event of the year, with estimates of over 80,000 people enjoying at least one aspect of the three­day celebration. This year, due to the COVID­19 pandemic, most events were cancelled or held virtually.  Below is a breakdown summarizing all of the events, recommendations for next year, and a financial report.  JUNE 29­JULY 4 Online Business Expo & Coupon Book  The SouthWest Metro Chamber of Commerce coordinated the Online Business Expo & Coupon Book, which was free to the community and featured advertisements and coupons for local businesses. The book was available on the City of Chanhassen and SouthWest Metro Chamber of Commerce websites, and was advertised on both organizations' social media pages.  Virtual Chalk­it­Up Contest Participants in three different age categories submitted chalk drawings from home to compete for most difficult, most creative, most colorful, and most realistic drawings, as well as honorable mention. 39 entries were submitted to this year's contest. There was much positive feedback from participants on this aspect of the celebration.  JULY 4 Chanhassen Farmers' Market  Four vendors were present at the July 4th Farmers' Market. Goods sold included local produce, fresh­cut flowers, and handmade goods such as masks and dog collars. The Farmers' Market runs every Saturday through October 3, from 9am­1pm at City Center Park.  Historic Plane Flyover  The Rotary Club of Chanhassen once again coordinated and sponsored the Historic Plane Flyover, which occurred at 2:30pm on July 4th. The four historic WWII­era planes began their flight over Lake Riley, flew north past downtown Chanhassen, and turned to flew east over southern Chanhassen. In typical years, the plane flyover signifies the beginning of the 4th of July Parade, which is also coordinated and sponsored by the Rotary Club of Chanhassen. The Rotary Club of Chanhassen is a great partnering organization to work with, and their financial and volunteer support is greatly appreciated. PARK AND RECREATION COMMISSION STAFF REPORTTuesday, July 28, 2020Subject2020 4th of July Celebration EvaluationSectionREPORTS Item No: J.1.Prepared By Priya Tandon, Recreation Supervisor File No: SUMMARYThis year’s 4th of July Celebration marked the 37 th year of this annual event. In typical years, the celebration is themost anticipated community event of the year, with estimates of over 80,000 people enjoying at least one aspect of thethree­day celebration. This year, due to the COVID­19 pandemic, most events were cancelled or held virtually. Below is a breakdown summarizing all of the events, recommendations for next year, and a financial report. JUNE 29­JULY 4Online Business Expo & Coupon Book The SouthWest Metro Chamber of Commerce coordinated the Online Business Expo & Coupon Book, which wasfree to the community and featured advertisements and coupons for local businesses. The book was available on theCity of Chanhassen and SouthWest Metro Chamber of Commerce websites, and was advertised on bothorganizations' social media pages. Virtual Chalk­it­Up ContestParticipants in three different age categories submitted chalk drawings from home to compete for most difficult, mostcreative, most colorful, and most realistic drawings, as well as honorable mention. 39 entries were submitted to thisyear's contest. There was much positive feedback from participants on this aspect of the celebration. JULY 4Chanhassen Farmers' Market Four vendors were present at the July 4th Farmers' Market. Goods sold included local produce, fresh­cut flowers,and handmade goods such as masks and dog collars. The Farmers' Market runs every Saturday through October 3,from 9am­1pm at City Center Park. Historic Plane Flyover The Rotary Club of Chanhassen once again coordinated and sponsored the Historic Plane Flyover, which occurred at2:30pm on July 4th. The four historic WWII­era planes began their flight over Lake Riley, flew north past downtownChanhassen, and turned to flew east over southern Chanhassen. In typical years, the plane flyover signifies thebeginning of the 4th of July Parade, which is also coordinated and sponsored by the Rotary Club of Chanhassen. The Rotary Club of Chanhassen is a great partnering organization to work with, and their financial and volunteer support is greatly appreciated. Fireworks Display  This year’s fireworks show was contracted through Pyrotechnic Display and was the first year of a three­year contract. They coordinated an excellent display that lasted about 20 minutes. To remain in compliance with the current executive order from Governor Walz, Lake Ann Park and Greenwood Shores Park were closed to spectators. The parks closed beginning at 5pm on the 4th of July in preparation for the 10pm show. Two options were available for viewing the fireworks virtually: one through Facebook live on the City Facebook page, and one through the City website. Over 470 Facebook accounts watched the 2020 fireworks display via Facebook live.  Suggestions for 2021 If event limitations exist due to the ongoing COVID­19 pandemic:  1. Continue to offer modified versions of popular events, if possible. There was much positive feedback on offering modified events to continue the Chanhassen tradition of celebrating the 4th of July.  2. Consider offering a modified Taste of Chanhassen and Kiddie Parade. If no event limitations exist:  1. Continue to partner with the Chanhassen Villager to produce a high­quality color brochure to be distributed in mid­June. 2. Continue to mark the physical layout of City Center Park and vendor locations prior to arrival of vendors. This helps vendors see the exact location of the carnival and other tent locations at the celebration. 3. Have t­shirt sales begin in early June to increase sales. 4. Continue to offer an Information and Lost & Found Tent to serve as event headquarters. Use this opportunity to promote other city events and programs. 5. Spray for mosquitoes at both City Center Park and Lake Ann. Coordinating the spraying with Metropolitan Mosquito Control seems to be very effective. 6. Continue to work with the Rotary Club to have a minimum of 10 food vendors participate in the Taste of Chanhassen. Focus on having other food options including corn on the cob, hot dogs, and other carnival­ themed foods. 7. Build upon the momentum of the sign up genius volunteer program to increase the number of volunteers. 8. Increased signage for events at Lake Ann Park on the 4th of July. ATTACHMENTS: Revenues & Expenditures 2020 2020 4TH OF JULY CELEBRATION REVENUE AND EXPENDITURE REPORT REVENUE Adult Fishing $ 0.00 T-Shirt Sales $ 0.00 Carnival Rides and Games $ 0.00 Maund Entertainment $ 0.00 Fantasy Corral $ 0.00 Water Wars $ 0.00 Kids Games $ 0.00 SouthWest Chamber of Commerce $ 0.00 Chanhassen Rotary $ 0.00 Total $ 0.00 EXPENDITURES 101-1613-4130 (Budget: $7,400) Target $ 144.57 Total $ 144.57 101-1613-4300 (Budget: $49,000) Pyrotechnic Display, Inc. $23,000.00 3rd Lair *to be applied to 2021 celebration $ 500.00 American Security $ 1,500.00 Michael Blue Productions *non-refundable deposit $ 825.00 Total $25,825.00 101-1613-4340 (Budget: $4,200) Southwest News Media $ 268.80 Total $ 268.80 101-1613-4400 (Budget: $5,500) Imperial Port-a-Palace $ 195.00 Total $ 195.00 101-1613-4410 (Budget: $26,500) Waste Management *est. $ 585.00 Warning Lites $ 290.00 Total $ 875.00 Total Revenue $ 0.00 Total Expenses $ 27,308.37 BALANCE $(27,308.37) *The 4th of July Celebration is one of four events under the Community Event Sponsorship Program. Over 49 businesses have contributed approximately $40,895.48 in cash and goods in 2020 to support these four events. PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 28, 2020 Subject Fishing Academy To Go Evaluation Section REPORTS Item No: J.2. Prepared By Priya Tandon, Recreation Supervisor File No:  SUMMARY The City of Chanhassen's Parks & Recreation department partnered with Chaska Area Fishing with Friends (CAFWF) to present the Fishing Academy To­Go program on Thursday, July 16th. CAFWF supplied 50 fishing kits that included one five­foot fishing pole, a tackle box with tackle, and tutorials on how to use the supplies. Kits were sold at a price of $10/kit.  Kit pickup occurred in a drive­through format at the Chanhassen American Legion, a sponsor of Chaska Area Fishing with Friends. Families were offered one of two time slots to pick up their kits: 10am­12noon or 4­6pm. Pickup was 'contactless,' and masks were highly encouraged at the time of pickup.  This program was extremely popular, and all 50 kits were spoken for within a few days of opening registration and a waitlist of seven individuals. Forty of the 50 registrations were Chanhassen residents, and 10 were nonresidents. In response to the popularity of this program and positive response, staff are exploring the option of partnering with CAFWF in the future for another Fishing Academy To­Go event.   DISCUSSION ATTACHMENTS: Fishing Academy To­Go Event Flyer FISHINGAcademy To - Go Chaska Area Fishing with Friends and the City of Chanhassen present to you the virtual, at-home fishing academy! Kit includes: • 5 ft. fishing pole • Tackle box w/tackle • Tutorials on how to use the suppliesPER KIT $10 Pick up at Chanhassen American Legion Post 580 Thursday, July 16 from 10am - 12noon and 4 - 6pm REGISTER AT: https://apm.activecommunities.com/chanhassen/Home Limited Supply - Register Now PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 28, 2020 Subject Fishing Academy to Go Section ADMINISTRATIVE PACKET Item No: M.1. Prepared By Danielle Sharrock, Communications Specialist File No:  PROPOSED MOTION The Park and Recreation Commission recommends the City Council [enter motion text here]. Approval requires a simple majority vote of members present ATTACHMENTS: Fishing Academy PARK AND RECREATION COMMISSION STAFF REPORT Tuesday, July 28, 2020 Subject TH 5 Highway Trail Pre Construction Section ADMINISTRATIVE PACKET Item No: M.2. Prepared By Name, Department/Position File No:  PROPOSED MOTION The Park and Recreation Commission recommends the City Council [enter motion text here]. Approval requires a simple majority vote of members present ATTACHMENTS: TH 5 Highway Trail Pre Construction