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PRC 1969 06 05 PARK AND RECREATION COMMISSION MEETING June 5, 1969, at 8:00 p.m. ,.... ~The following members were present: Steve Wolf, Gladys McCary, Harvey -Will, and Sally deLancey. Berk Rodgers was absent. Visitors: Conrad Fiskness and Don Slather. J MINUTES: The minutes of the Park and Recreation Commission meeting for May 15 were approved. BILLS: Kay Klingelhutz will speak to Ron Mielke to clarify salary payment for Brenda Baker and Janet KerQer. " A motion was made by Sally deLancey and seconded by Gladys McCary to pay the following bills: $29.40 for Art Fair to Maverick $25.25 for coke machine $ 3.00 for poster hoard to Maverick $ 3.05 for additional food for Senior Citizens Open House Motion unanimously approved. Gladys McCary will speak to Ron Mielke about hiring Debbie Huskins as a part time assistant for the Recreation Program. BUDGET: A discussion was held on the budget report prepared by Harvey Will and submitted to Mayor Coulter as requested by Mayor Coulter. An estimated overrun of $884.00 was shown. ~ GUITAR LESSONS: Sally deLancey reported Mrs. Evelyn Winters has not submitted her time card therefore cannot be paid. She will again be reminded of this necessity by the Secretary. YOUTH CENTER: Harvey Will will inform the members of the youth center that it is closed for the school term until further arrangements are made. Harvey Will will also write a letter to Mr. Basil thanking him for his cooperation in the use of the pool table and pinball machine and that they can now be removed because of the closing of the center. REGISTRATION: It was estimated that 150 children signed up for the Recreation Program at a total income of $464.00 to date. SENIOR CITIZENS: Sally deLancey reported over 100 people visited the Senior Citizen Open House and thanked Park and Recreation Commission members for their cooperation. Sally also reported that Rev. Lorenz may be interested in workin~ with Senior Citizens. .~ CARVER BEACH: Harvey Will will contact the residents of the Carver Beach area as to their interest in developing a tot lot in that area. ~ di~cussion was held on the possibility of developing tot lots ln dlfferent areas. It was decided that the Chanhassen Elementary School playground would be given priority and the Carver Beach area as second priority. An estimated $500.00 would be alloted for each area. "_"<"',.-'.~ Park and Recreation Minutes, June 5, 1969 -2- Steve Wolf will contact Mr. McMillen about the temporary installation of Park and Recreation playground equipment to -,. supplement the equipment presently being installed by the District. PLANNER: A discussion was held on the date of the bond ~lection, what our next commitment to Brauer and Associates will be. It was decided to choose a date for the bond election at our next meeting and the recommended date be passed on to the Council. Sally deLancey,suggested some pros and cons as to when the bond election should be held. If held this summel people are not too involved with other issues. If held in the fall we could save money by having it at the same time the Village has its election. oj; ~.. ~ ~ ~ . Support from HUD apparently of 20 acres or more. These money would be reimbursed. three to six months. is going to communities planning parks areas must be purchased first before Reimbursement could be expected within {i t. J Harvey Will will contact Owner of sheep pasture on south shore of Lake Minne~ashta to inform the owner of our desire to purchase this land for park purposes. Park and Recreation will request time on the County Commission~r's agenda to ask for County aid in developing this area after plans have been firmed up for a presentation. { t. CHAIRMAN AND VICE CHAIRMAN ELECTION: The Park and Recreation -,. Commission unanimously approved Harvey Will as Chairman and Sally deLancey as Vice Chairman. HOCKEY RINK LIGHT: Harvey Will will contact Mr. Schneider on the possibility of leaving the light where it is until it can be installed at the hockey rink. Stemmer Electric installed the light. INSURANCE: Roger Hennessy is handling the insurance for the Recreation program. Kay Klingelhutz will present the Park and Recreation with a written memo explaining the insurance coverage for the Recreation Program both in the Village and if children are transported outside the Village. .- \, ORDINANCE: A discussion on the apparent conflice in Ordinance #14 section 1 concerning options. A decision was made to ask the Village Administrator to seek clarification from the Village Attorney. Park and Recreation would like this information by June 17th. NEW MEMBERS: Mr. Don Slather and Mr. Conrad Fiskness were present and expressed an interest in becomingmembe~s. MEETING NIGHT CHANGED: It was decided to change the Park and Recreation meeting night to the 1st and 3rd Tuesday of each month to.accommodate potential new members. It was decided in order to establish better communications with the Council the Park and Recreation will rotate members at the ...."", Park and Recreation Minutes, June 5, 1969 -3- .,.... regular Council meetings which are held on the 3rd Monday of the month. Harvey Will reported that the Planning Commission suggested a summary of important details (that do not appear in the ~inutes) be attached to the minutes. Meeting adjourned 10:10 p.m. ." Rosemary Will Secretary Ii" """'"