4a 2005 Halloween Party Evaluation
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952227.1100
Fax 952227.1110
Building Inspections
Phone 952227.1180
Fax 952.227.1190
Engineering
Phone: 952.227.1160
Fax 952227.1170
Finance
Phone 952227.1140
Fax 952.227.1110
Park & Recreation
Phone 952227.1120
Fax 952227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952227.1400
Fax 952227.1404
Planning &
Natural Resources
Phone 952227.1130
Fax 952227.1110
Public Works
1591 Park Road
Phone 952227.1300
Fax 952227.1310
Senior Center
Phone 952.227.1125
Fax 952227.1110
Web Site
www.ci.chanhassen.mn.us
Lft7\-
MEMORANDUM
TO:
Jerry Ruegemer, Recreation Superintendent
FROM:
cl-l
Corey Hoen, Recreation Supervisor
DA TE:
November 2, 2005
SUBJ:
2005 Halloween Party Evaluation
The annual Halloween Party, held on October 29,2005 at the Chanhassen
Recreation Center, was a great success. Over 700 children and parents enjoyed an
evening of entertainment, games, refreshments, trick-or-treating, and hayrides.
The following are general comments I have regarding the components of this
event:
Hayrides
· One hay wagon this year seemed to work well within the time frame of the
event, as lines were never an issue.
· Moving the hayrides to the grass area in front of the Recreation Center
seemed to work well. It provides much better visibility.
Musical Entertainment
· The Touch of Magic "Treasure Beyond Measure" show was a big hit.
· Moving the entertainment back from the bleachers worked well. This
allowed for more seating and better overall traffic flow.
Face Painting
· Continue having the face painters in the back comer of the school gym.
This provides for overall better traffic and line control.
· Three face painters seemed to work well. Lines were never out of control.
Refreshments
· Continue using rooms 3 & 4 for refreshments.
· Continue having ample volunteers to keep this room clean and running
smoothly.
· Provide plastic gloves for people working with the cookies.
The City ot Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks A great place to live, work, and play.
Games
· The use of the school gym for the games worked well. It helps keep the
traffic flowing.
· Having an ample number of volunteers is crucial to running the games
smoothly.
Volunteers/CRC Staff
· The use of Chaska High School Key Club, Park & Recreation
Commissioners, and other local volunteers were key to the success of this
event.
· Coordinating event registration, setup and cleanup with the Recreation
Center staff is essential to running a successful event.
General Comments
· The lobby setup for walk-in registrations worked well and assisted in
alleviating any initial congestion at the event.
· Continue using the school gym for games.
· Continue setting up the kids candy guess and the adult raffle in the gym.
This helps with general traffic flow in the lobby area.
· Reserve the conference room until Monday morning. This will give us a
place to store supplies over the weekend.
· Pizzas seemed to be a big hit this year with the volunteers. Next year we
will need to order about 15 or 16 pizzas.
· Having the "scary room" in rooms 1 and 2 allowed participants to enter
this activity immediately upon arrival to the Recreation Center.
2005 HALLOWEEN PARTY
Expense Report
Revenue
293 Participants @ $4.00
Expenditures
101-1614-4130
Target - Candy
Cub Foods - Cookies & Cider
Gina Maria's - Pizza's
Oriental Trading Company - Prizes
Party America - General Supplies
Michaels - General Supplies
101-1614-4300
Ken Theis - Hayrides
Touch of Magic - Entertainment
Maund Entertainment - Face Painters
Total Expenditures
Total Revenue
$1,172.00
$1,129.57
$ 453.00
$ 198.45
$ 163.55
$ 56.82
$ 53.18
$2,054.57
$ 425.00
$ 300.00
$ 260.00
$ 985.00
$3,039.57
$1,172.00
- $1,867.57