5. Congregate Dining - Seniors
C ITV OF
CHANHASSEN
6"
-
690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
FROM:
Don Ashworth, City Manager
Update: I contacted Barbara Portwood
(the attorney at Monday's meeting)
regarding Councilman Berquist's
question. I should be able to provide
the answer on Tuesday evening.
TO: Mayor and City Council
DATE:
DWA (5-21-97)
May 7, 1997
SUBJ:
Congregate Dining
This past year, Kate questioned Hennepin County as to the ability of Chanhassen to use our
Community Development Block Grant (CDBG) funds for congregate dining. She was informed
that the rules had been changed and that we cannot currently use CDBG funds for congregate
dining. However, since Chanhassen's allocations were actually from previous years, they
reversed their position, stating that the approximate $100,000 which had accumulated could in
fact be used for congregate dining. We then went through a needs assessment to determine
usage, size, etc. We also employed Todd Christopherson to act as the construction manager. His
initial budget was $116,000.
Attached are the bids received for this project. As you can see, the total of$144,000 is
significantly different than the initial estimates from Amcon. In Todd's defense, no one
anticipated the magnitude of the Davis Bacon Act which requires paying "prevailing wage." In
obtaining the bids, Todd did confirm that virtually all of the contractors had increased their bids
by 20% to 30% simply to meet reporting and prevailing wage standards.
We did look at things to cut. In fact, the original bids were approximately $12,000 higher than
those shown. Todd believes that we could come close to budget if the mechanical systems
(heat/cooling) were reduced to solely accommodate the needs of the congregate dining room. He
cannot make that as a recommendation as the city really needs to look to the long term
heating/cooling needs of the entire lower level. How do we come up with the $26,000
differential? Approximately $10,000 of it could come from the construction budget of
$1,229,000. [Note: I hope to distribute the most recent estimates from Todd Christopherson
Monday evening. J However, given the significant period of time that the city hall construction
was delayed to study different alternatives, look at various configurations, and to demonstrate the
need for the new space, did have a positive side--we made money. For example, interest
Mayor and City Council
May 7, 1997
Page 2
earnings in the city hall expansion account were $65,306 (1994). None of those dollars have
been allocated for any purpose.
Approval of awarding the low bids, as attached, is recommended with the city council
authorizing an additional $26,000 to be reallocated out of the city hall expansion fund to the
congregate dining project.
g:\mgr\congregaledining.doc
(f)
+oJ
:J
(f)
Q)
e::::
"'0
al
c
CI)
~
u
...
52
....
.Q
c
CI)
tI)
r--- :2
O'l co
.......
r--- "C
....... Q)
lJ") Vl
'5
Q)
c=::
:E
co
~
o
...J
GIG [J
...
Q)
Cl
"C
:::I
co
"C
~
o
....
a.
c..
<(
E
Q)
~
VIId 0 ~ G -,
Vl
:::I Q)
o ..c
'C Q)
C'il 0
>~
(.00
lJ")0
lJ")~
r---N
(.00
lJ")0
L/')~
r---N
Vl
Vl Q)
Vl :::IVlCO ~
Q) EQ)V)
C'l ~,C'l :2 0
"C "" "C ~ .c
,~ ~ ~ ,~ ~ ;1 ,~
u-~cO~<(O::O::
~
.2 co
Q) ~ a..
.c ~~ ....0
"C 0 'oC'l
~ ~C'l_c
:::I ci..5 u- ~
u ro ~ .S! '(ij
,5 U U f- a..
OL/')Oo....oo
GOlJ")ONON
(.0 0'llJ")lJ") (.0 GO
~ r---'d"M
0L/')00'l....00
GOlJ")MNON
CO O'lO'llJ")(.O CO
lJ") CO~M
co
N
L/')
(.OOOOCOOOO'l
lJ")~ OOOM
L/')(.O L/')....OO
r---N M............O'l
.--..
U-
ti)
"-"
Vl
C
o
:-e
"C
c
o
U2
~ ~
Q) U
C C
Q) 0
~U
C'il
Q)
....
<(
~
c Vl
oCO
Vl ...
C'il CI)
::2:::2:
~
....
o
~
::2:
I..:'
Q)
..c c
E .Q Vl
:::I ~ ~
-l :; 0
.Vl"C
e- .E .5
8c)S:Vl
c ~ Q)
"C ._ Vl ~
o 14- .... .!!!
ooooc
:> 0
:>C=::Ou-
z
o
tI)......m~L/')(.Or---GOO'l
:>
o
L6/ LIS IJI!
>-
c..
c..
:::I
V)
+-i
Vl
Q)
0::
"C
:::I
o
o
+-i
V)
00'l0
ON
MGO
lJ")
m
...
Q)
C'l
"C
:::I
.c
C'il
,5
C'l
'C
o
E
o
....
"I-
"C
Q)
U
:::I
"C
Q)
....
(.0
L/')
N
'd"
M
lJ")00
0lJ")0
GOr---lJ")
NNN
(.0....
o
O'l
GO
r---
M
mOO
0lJ")0
......r---o
CONc..o"
(.0....
lJ")lJ")0
NO'lO
....lJ")0
MOc..o"
m....
c
o
'.0
U
:::I
....
Vl......CO
CI) C Vl
'.0 Q) C .!::! co
.~ ~ 8 ~ .g ~
~ ':; '0 -5 t ~
a.C"oQ)Q)..:;;.
V)u.Ja..::2:UJu
o....mlJ")(.O
..- ~ ..- ..- ..-
G009-G99-G ~ 9 A
M
~
M
~
~
'd"
......
o
o
o
c..o"
....
~
CI)
:::I
~
Q)
...
C'il
E
'x
o
....
a.
a.
<(
~
....
~
O'l
lJ")
....
N
(j)
(.0
~
'd"
o
....
~
Q)
...
CO
E
',p
Vl
UJ
...
Vl
o
U
(ij
...
o
r;-
.c
:::I
tI)
+-i
Q)
Cl
"C
:::I
..c
Q)
.c
...
"C
~
o
....
a.
c..
C'il
U
C
:::I
o
U
....
CI)
...
"I-
C'il
"C
CI)
"C
"C
C'il
Vl
C'il
~
.-::
C
:::I
C'l
C
o
o
U
"C
C
C'il
C'l
C
'.0
C'il
Q)
.c
a.
o
...
14-
o
o
a:::
~
Z
Q
U
&
~
VII:) UO~'WV