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3a. 2006 Halloween Party Evaluation CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.227.1100 Fax 952.227.1110 Building Inspections Phone 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax 952.227.1170 Finance Phone 952.2271140 Fax 952.227.1110 Park & Recreation Phone 952.227.1120 Fax 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone 952.227.1400 Fax 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us 3d., -A- MEMORANDUM TO: Jerry Ruegemer, Recreation Superintendent FROM: Nate Rosa, Recreation Supervisor N~ DATE: November 2,2006 SUBJ: 2006 Halloween Party Evaluation The annual Halloween Party, held on October 28,2006 at the Chanhassen Recreation Center, was a great success. Approximately 700 children and parents enjoyed an evening of entertainment, games, refreshments, trick-or-treating, and hayrides. The following are general comments regarding the components of this event: Hayrides . One hay wagon this year seemed to work well within the time frame of the event, as lines were never an issue. . Moving the hayrides to the grass area in front of the Recreation Center seemed to work well. It provides much better visibility. . A sign was placed out front but additional signage may be helpful. Entertainment . 4 Ace Productions provided the "Spooky no! Scary" magic show which was entertaining but the magician forgot to bring a public address system. . Moving the entertainment back from the bleachers worked well. This allowed for more seating and better overall traffic flow. Face Painting . Continue having the face painters in the back comer of the school gym. This provides for overall better traffic and line control. . Three face painters seemed to work well. Lines were never out of control. Refreshments . Continue using rooms 3 & 4 for refreshments. . Continue having ample volunteers to keep this room clean and running smoothly. (40 volunteers from the high came this year). . Provide plastic gloves for people working with the cookies. The City of Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. Games . The use of the school gym for the games worked well. It helps keep the traffic flowing. . Having an ample number of volunteers is crucial to running the games smoothly. Volunteers/CRC Staff . The use of Chaska High School Key Club, Park & Recreation Commissioners, and other local volunteers were key to the success of this event. . Coordinating event registration, setup and cleanup with the Recreation Center staff is essential to running a successful event. . The Recreation Staff was a huge help during set-up and tear down procedures. General Comments . The lobby setup for walk-in registrations worked well and assisted in alleviating any initial congestion at the event. . Continue using the school gym for games. . Continue setting up the kids candy guess and the adult raffle in the gym. This helps with general traffic flow in the lobby area. . Reserve the conference room until Monday morning. This will give us a place to store supplies over the weekend. . Pizzas seemed to be a big hit this year with the volunteers. Next year we will need to order about 15 or 16 pizzas. . Having the "scary room" in rooms 1 and 2 allowed participants to enter this activity immediately upon arrival to the Recreation Center. . Look at adding one more game to keep the lines down. . We provided a "photo opportunity" only this year and had parents take their own pictures instead of us giving out a free photo this year. No complaints were heard. One volunteer was placed in the area to help assist children where to stand. This worked well and should be done in again next year. Make sure advertise to parents to bring cameras! 2006 HALLOWEEN PARTY Expense Report Revenue 363 Participants @ $4.00 Expenditures 101-1614-4130 Target - Candy Cub Foods - Cookies & Cider Holiday- Pop and Water Rainbow- Cookies Dominos - Pizza's Oriental Trading Company - Prizes Party America - General Supplies 101-1614-4300 Ken Theis - Hayrides 4 Ace Productions - Entertainment Maund Entertainment - Face Painters Total Expenditures Total Revenue $1,452.00 $1,138.74 $ 39.80 $ 43.34 $ 267.30 $ 117.57 $ 397.33 $ 434.13 $2,438.21 $ 450.00 $ 255.00 $ 390.00 $1,095.00 $3,533.21 $1,452.00 - $2,081.21