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05-24-2022 PRC Agenda Packet A.7:00 P.M. - CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may add or delete items at this time. D.PUBLIC ANNOUNCEMENTS D.1 Invitation to Memorial Day Ceremony - May 30, 2022 E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time. If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES F.1 Approve Park & Recreation Commission Meeting Minutes dated April 26, 2022 G.GENERAL BUSINESS G.1 Park Referendum Update H.REPORTS H.1 2022 Lake Ann Park Summer Programs H.2 2022 Summer Programs Preview I.COMMISSION MEMBER COMMITTEE REPORTS AGENDA CHANHASSEN PARK & RECREATION COMMISSION TUESDAY, MAY 24, 2022 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 J.COMMISSION MEMBER PRESENTATIONS K.ADMINISTRATIVE PACKET L.ADJOURNMENT 2 Park & Recreation Commission Item May 24, 2022 Item Invitation to Memorial Day Ceremony - May 30, 2022 Item No:D.1 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Mitchell Czech, Recreation Supervisor SUGGESTED ACTION SUMMARY The City of Chanhassen is proud to host our annual Memorial Day Ceremony on Monday, May 30. Please join us as we honor those who have served our great country along with the Chanhassen American Legion Post 580 during a traditional Memorial Day Cemetery service in addition to a ceremony in City Center Park. Cemetery services will take place at Leach Cemetery (7:30am), Chanhassen Pioneer Cemetery (8:15am), and St. Hubert's Cemetery (10:15am). The Memorial Day Ceremony will take place at City Center Park at 12:00pm. Major General Eugene R. Andreotti, USAF (Ret.) will be joining us as a keynote speaker for our ceremony. This event is free to the public, and we invite all Chanhassen residents, friends, and family to attend to help honor those who have served. BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS Memorial Day 2022 Flyer 3 Memorial Day Program 2022.pdf 4 MEMORIAL DAY CEREMONY CHANHASSEN’S ANNUAL Hosted by the Chanhassen American Legion Post 580 and City of Chanhassen. MONDAY, MAY 30 CHANHASSEN VETERANS MONUMENT CITY CENTER PARK, 7700 MARKET BOULEVARD DOWNTOWN CHANHASSEN www.ci.chanhassen.mn.us/memorialday MEMORIAL DAY SCHEDULE 7:30 AM Leach Cemetery Service 8:15 AM Chanhassen Pioneer Cemetery Service 10:15 AM St. Hubert’s Cemetery Service 12:00 PM City Center Park, Memorial Day Ceremony Please join us as Chanhassen honors those who have served our great country along with the Chanhassen American Legion Post 580 during a traditional Memorial Day Cemetery service in addition to a ceremony in City Center Park. 5 Please Rise Commemorative Wreath Tribute.................................Glenn Anderson, Post Commander, Chanhassen American Legion Post 580 Honor Guard, Chanhassen American Legion Post 580 Lloyd Engler, Sergeant-At-Arms, Chanhassen American Legion Post 580 A Memorial Day Memory .................................................Major General Eugene R. Andreotti, USAF (Ret.) Final Honors ..........................................................................Lloyd Engler, Sergeant-At-Arms, Chanhassen American Legion Post 580 Honor Guard, Chanhassen American Legion Post 580 • Rifle Volley • Taps Benediction ...........................................................................Dick Middleton, Chaplain, Chanhassen American Legion Post 580 Please be seated Closing Remarks .................................................................Glenn Anderson, Master of Ceremonies, Chanhassen American Legion Post 580 America The Beautiful ......................................................Please join Kim Carlander, 3rd District Auxiliary President in singing Oh beautiful for spacious skies, for amber waves of grain; For purple mountain majesties above the fruited plain! America, America, God shed his grace on thee; And crown thy good with brotherhood from sea to shining sea. Oh beautiful for pilgrim feet, whose stern impassioned stress; A thoroughfare for freedom beat across the wilderness! America, America, God mend thine every flaw; Confirm thy soul in self control, thy liberty in law. Oh beautiful for patriots dream that sees beyond the years; Thine alabaster cities gleam undimmed by human tears! America, America, God shed his grace on thee; And crown thy good with brotherhood from sea to shining sea. Restrooms: City Hall Lower Level MEMORIAL DAY CEREMONY MAY H 30 H 2022 12 PM CHANHASSENH 6 MEMORIAL DAY CEREMONY CITY CENTER PARK H CHANHASSEN For those who man the battle line, the bugle whispers low, and freedom has a taste and price, the protected never know... Author Unknown Welcome .........................................................................................Glenn Anderson, Post Commander Chanhassen American Legion Post 580 Please Rise Presentation of the Honor Guard .......................................Lloyd Engler, Sergeant-At-Arms, Chanhassen American Legion Post 580 Honor Guard, Chanhassen American Legion Post 580 • POW/MIA Tribute • Fallen Soldiers Battlefield Cross Pledge of Allegiance ..................................................................Glenn Anderson, Post Commander The Star-Spangled Banner .....................................................Please join Kim Carlander, 3rd District Auxiliary President in singing Oh, say can you see by the dawn’s early light, What so proudly we hailed at the twilight’s last gleaming. Whose broad stripes and bright stars through the perilous fight, O’er the ramparts we watched were so gallantly streaming. And the rocket’s red glare, the bombs bursting in air, Gave proof through the night that our flag was still there. Oh, say does that star-spangled banner yet wave O’er the land of the free and the home of the brave. On September 13, 1814, Francis Scott Key was on board one of the ships of the British fleet in Chesapeake Bay during the siege of Fort McHenry. In the morning, after heavy shelling throughout the night, he was so delighted to see the American flag still flying over the fort that he began a poem to commemorate the occasion. “The Star-Spangled Banner” was officially designated as the national anthem by Congress in 1931. Invocation ......................................................................................Dick Middleton, Chaplain, Chanhassen American Legion Post 580 Scripture Reading Please be seated You’re a Grand Old Flag ...........................................................Performed by the Chan-o-laires, led by Carol Peickert Please join us in singing You’re a grand old flag, You’re a high flying flag And forever in peace may you wave. You’re the emblem of The land I love. The home of the free and the brave. Every heart beats true ‘ neath the Red, White and Blue, Where there’s never a boast or brag. Should auld acquaintance be forgot, Keep your eye on the grand old flag. You’re a grand old flag, You’re a high flying flag And forever in peace may you wave. You’re the emblem of The land I love. The home of the free and the brave. Every heart beats true ‘neath the Red, White and Blue, Where there’s never a boast or brag. Should auld acquaintance be forgot, Keep your eye on the grand old flag. Honoring Those Who Served ................................................Elise Ryan, Mayor of Chanhassen Salute to the Armed Forces ..................................................Performed by the Chan-o-laires, led by Carol Peickert Please stand for your branch of service’s song AIR FORCE ................................Off we go into the wild blue yonder, climbing high into the sun; Here they come zooming to meet our thunder, At ‘em boys, Give ‘er the gun! Down we dive, spouting our flame from under, Off with one terrible roar. We live in fame or go down in flame. Nothing’ll stop the U.S. Air Force! ARMY ..........................................Over hill, over dale, we have hit the dusty trail; And those caissons go rolling along. In and out, hear them shout, marching all about. And those caissons go rolling along. For it’s high, high, hee, in the field artillery. Count out your numbers loud and strong: two, three, four, hut, two,three! And where e’er you go, you will always know That those caissons go rolling along. COAST GUARD .........................We’re always ready for the call. We place our trust in thee, Through surf and storm and howling gale, high shall our purpose be. Semper Paratus is our guide, our fame, our glory too; To fight to save or flight and die! Aye! Coast Guard we are for you! NAVY ...........................................Anchors aweigh, my boys! Anchors aweigh! Farewell to college joys, we sail at break of day. Through our last night on shore, hail to the foam! Until we meet once more, here’s wishing you a happy voyage home! MARINE CORPS .....................From the Halls of Montezuma to the shores of Tripoli, We will fight our country’s battles in the air, on land and sea. First we fight for right and freedom and to keep our honor clean. We are proud to claim the title of United States Marine. - over -7 Park & Recreation Commission Item May 24, 2022 Item Approve Park & Recreation Commission Meeting Minutes dated April 26, 2022 Item No:F.1 Agenda Section APPROVAL OF MINUTES Prepared By Christine Lusian, Administrative Support Specialist SUGGESTED ACTION "The Chanhassen Park & Recreation Commission approves the meeting minutes dated April 26, 2022." SUMMARY BACKGROUND DISCUSSION RECOMMENDATION Approve the Park & Recreation Commission meeting minutes dated April 26, 2022. ATTACHMENTS Park & Recreation Commission Meeting Minutes dated April 26, 2022 8 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES APRIL 26, 2022 Chairman Tsuchiya called the meeting to order at 7:00 p.m. OATHS OF OFFICE The Commissioners were lead in the Oath of Office. Chair Tsuchiya welcomed Dan Eidsmo who is filling Sandy Sweetser’s seat and welcomed Matt Kutz on his reappointment to a second term. MEMBERS PRESENT: Karl Tsuchiya, Dan Eidsmo, Jim Peck, Don Vasatka, Scott Fischer, Matt Kutz, and Heather Markert. MEMBERS ABSENT: Youth Commissioner Alex Jerdee. STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation Supervisor; Mitchell Czech, Recreation Supervisor; Adam Beers, Park Superintendent. PUBLIC PRESENT: Beth Johnson, Chaska Chanhassen Hockey Association. 1. Nomination and Appointment of 2022/2023 Chair and Vice-Chair Commissioner Kutz moved, Commissioner Peck seconded, to nominate Mr. Tsuchiya for another term as Chairman. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Commissioner Vasatka moved, Commissioner Fischer seconded to nominate Heather Markert as Vice Chairman. Commissioner Markert moved, Commissioner Kutz seconded to nominate Don Vasatka as Vice Chairman. After a voice vote, Commissioner Markert was nominated as Vice Chair with Commissioners Fischer, Eidsmo, Peck, and Vasatka voting for Commissioner Markert; Commissioners Kutz and Markert voted for Commissioner Vasatka. APPROVAL OF AGENDA. Mr. Ruegemer asked to add item 3 under General Business: Referendum Task Force Update 9 Park and Recreation Commission Minutes – April 26, 2022 2 Commissioner Markert moved, Commissioner Vasatka seconded to approve the agenda as amended. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS. None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES. APPROVE PARK & RECREATION MINUTES DATED MARCH 22, 2022 Commissioner Kutz moved, Commissioner Peck seconded to approve the Minutes of the Park and Recreation Commission Meeting dated March 22, 2022 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. GENERAL BUSINESS. 1. Youth Association Presentation Mitchell Czech, Recreation Supervisor, introduced the Chaska Chanhassen Hockey Association (CCHA). Beth Johnson gave an update on Youth Hockey, noting the CCHA was established in 1978, they are a non-profit, and are 99% volunteer run. With just over 800 players the Association is one of the top 10 associations for volume in the State. There are 31 upper teams (4th -5th grade and up) with 25 lower teams including boys and girls, and they have strong community partners. Ms. Johnson noted about four years ago the Association tried to split but Minnesota Hockey would not allow it as at the time they felt it was not in their best interest. Now they are re-evaluating the splitting of associations as they are getting too big. Ms. Johnson stated that there a number of events that help drive business into the area. The annual Brick City Classic Tournament typically hosts around 40 teams from Minnesota, North Dakota, and 4-5 Canadian teams before COVID. There are also a number of district hockey games and a lower-level pond hockey tournament & end of season Hoopla. The amount of ice time used at various facilities was discussed, and CCHA is the largest purchaser of ice at both the Victoria Recreation Center and Chaska Community Center. Ms. Johnson noted that they rent space at the Velocity Mini Rink in Eden Prairie, and stated that mini rinks are great and efficient for younger players. Registration trends were discussed, and CCHA has maintained a steady growth over the last 10 years with an expectation for more growth as Carver County continues to grow. With this growth, she expressed the need for additional facilities and ice to accommodate. Potential for partnerships and sponsorships were discussed. 2. Approve Purchase, Park Equipment Replacement Schedule for Roundhouse Park and North Lotus Lake Park. Adam Beers, Park Superintendent gave a presentation. He noted remaining funds will be used to rehab North Lotus noting they came about $15,000 over as lumber prices are still astronomical. 10 Park and Recreation Commission Minutes – April 26, 2022 3 For example, in 2020 it was about $50,000 for materials and now it is over $100,000. The budgets have not adjusted entirely to the increase but they are able to utilize some of the leftover funds from the previous year. Commissioner Eidsmo noted he was looking at a bid earlier and it had a big allowance because of the lumber prices and asked if that is what was driving it up. Mr. Beers replied in the affirmative. He stated he tried to break out some of the removals so if numbers did not come in as anticipated, Staff would try to bridge that gap a bit. Chair Tsuchiya asked if Staff is able to do much of that work. Mr. Beers replied Staff is going to assist with about three weeks of work and they would still have to take it all away, haul away the bituminous, and have the company come in and do all the grading. It did not make sense investment-wise for all the things Staff would not be doing in trying to tackle that project to save $19,000. That is why they were able to utilize some of the money from the previous year. Commissioner Kutz moved, Commissioner Markert seconded that the Park and Recreation Commission recommends the City Council award quotes to DMJ Asphalt for $69,607.60, Northland Recreation for $60,000, and Becker Area Products for $114,519 for the equipment replacement at Roundhouse Park and North Lotus Lake Park. Funds for the project are included in the 2022 Capital Improvements Program. All voted in favor and the motion carried unanimously with a vote of 7 to 0. 3. Referendum Task Force Update Mr. Ruegemer updated the Commissioners, noting the third meeting of the task force will be on Monday, May 2, 2022. There is a facilitating team from WSB who have been extremely helpful in setting expectations and goals. They are building the framework and foundation to build a high-functioning task force as it could be up to 20+ people with youth association representatives, elected officials, appointees from Commissions, and at-large members. Normally there are 12-16 people in attendance and those who attend are very actively participating and engaged. They have discussed referendum history and are looking forward in how to develop ballot language and how to get things to the finish line. Mr. Ruegemer shared other discussions of the task force including facilities and conditions of facilities within the City, infrastructure, heating/cooling systems, building technologies, and current/future staffing needs within City facilities. He spoke about a survey from 2017 on what the community would like to see within the City. Chair Tsuchiya noted Chanhassen’s taxes compared to other cities are quite a bit lower. REPORTS. 1. Easter Egg Candy Hunt Evaluation 11 Park and Recreation Commission Minutes – April 26, 2022 4 Priya Tandon, Recreation Coordinator, gave an update, noting the 39th annual Easter Egg Candy Hunt was held on Saturday, April 16th, at 9am at City Center Park. Over 1,600 people (828 children) attended the event this year. The previous high-attendance was 471children in 2019. Adjustments were made as pre-registrations came in the week prior including purchasing additional supplies, candy, recruiting additional volunteers, expanding the candy hunt area, and check-in stations to accommodate the kids and families. Ms. Tandon noted they also utilized the Square system technology for card-reading to process day-of registrations with debit and credit cards. They anticipate being able to use the Square technology for future events to create easier day-of registrations. Ms. Tandon gave special thanks to sponsors including Culver’s, kiddywampus, and a variety of other restaurants and businesses within Chanhassen, Ms. Tandon noted the Chanhassen Fire Department was a huge help in terms of volunteers, and the Chanhassen Key Club sent many volunteers, as well. Paired with the candy hunt was the coloring contest. A total of 114 entries were submitted this year. Ms. Tandon noted the expense report is attached, as well as recommendations for 2023. Chair Tsuchiya asked if there is a way to tell what percentage of attendees were from within the community versus outside the community. Ms. Tandon replied they could find that out. Based on scrolling through the registrants, there were quite a few from outside the community. She thought it was approximately 50/50. Commissioner Markert saw at 9:25 a.m. people were already done and leaving. She wonders how they can incorporate ways to expand the event to keep people within the community longer, such as a pancake breakfast or Farmer’s Market vendors. Commissioner Kutz likes the idea of a coffee/doughnut truck, as well. He noted the problem is parking. The Commissioners discussed parking options within the City, encouraging business sponsorships, and coordinating with the Lion’s to do cross-advertising. Ms. Tandon replied the event definitely has room for expansion and they receive comments from people asking what else they can do. Staff welcomes ideas and can look at ways to expand. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. Commissioner Vasatka noted Arbor Day is Saturday, May 7, 2022 and they will gather at Curry Farms Park to plant trees this year. ADMINISTRATIVE PRESENTATIONS. ADJOURNMENT. 12 Park and Recreation Commission Minutes – April 26, 2022 5 Commissioner Markert moved, Commissioner Kutz seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:24 p.m. Submitted by Jerry Ruegemer Park and Recreation Director 13 Park & Recreation Commission Item May 24, 2022 Item Park Referendum Update Item No:G.1 Agenda Section GENERAL BUSINESS Prepared By Jerry Ruegemer, Park and Recreation Director SUGGESTED ACTION SUMMARY BACKGROUND DISCUSSION Staff will provide a Park Referendum Task Force status update for the Park and Recreation Commission. RECOMMENDATION ATTACHMENTS 14 Park & Recreation Commission Item May 24, 2022 Item 2022 Lake Ann Park Summer Programs Item No:H.1 Agenda Section REPORTS Prepared By Mitchell Czech, Recreation Supervisor SUGGESTED ACTION SUMMARY BACKGROUND The summer of 2022 is upon us and brings a sense of excitement along with it. Lake Ann Park plays a vital role in that excitement. The concession/watercraft rental building will be open between Saturday, May 28 and Sunday, August 14, seven days per week between the hours of 11:00 a.m. and 7:00 p.m. We did not have any applicants for our Concession Manager position this season. Duties of coordinating work schedules, ordering supplies, and day-to-day operations will be handled internally by the Recreation Supervisor and intern. We have two exciting new additions to our Lake Ann Concessions operation this season; a Square cash register and a new tandem kayak. The Square cash register will allow us to process credit card payments on site. It will also improve efficiency in inventory management, reporting, and will speed up the transaction process to improve the customer experience. Our new tandem kayak will allow two individuals to experience the beauty of Lake Ann from the same kayak. Both of these additions have been highly requested from customers in years past, and staff is excited to have the opportunity to fill these needs. Staff is happy to announce that paddleboards will be available for rent again this summer. The City and Grey Duck Paddleboard will continue our partnership to provide eight paddleboards. City staff will coordinate all rentals and generated revenue will be shared. 15 Staff has been busy processing picnic requests with many weekends are already booked, however, limited openings remain. It is projected that approximately 120+ picnics will be scheduled, which will generate over $16,000 in revenue. The covered shelters at Lake Ann and Lake Susan are most popular. The beach at Lake Ann is open to the public all summer long between the hours of 6:00 a.m. and 10:00 p.m. daily. Lifeguards are scheduled starting on Saturday, June 4. Lifeguards will be on duty between the hours of 11:00 a.m. until 6:00 p.m., weather permitting, until August 14. The City is contracting with Minnetonka Aquatics again this year for the lifeguard services. Lake Ann Park will be a busy place again this summer. Considering all of its amenities, staff is looking forward to providing a first-rate operation once again. If there are any suggestions to improve on our current services and offerings, please let us know. DISCUSSION RECOMMENDATION ATTACHMENTS 2022 Lake Ann Concessions Menu & Watercraft Rental Prices 16 LAKE ANN CONCESSIONS MENUCANDY $1.5 0M&M'S PEANUT M&M'S SKITTLES SNICKERS TWIX STARBURST SOUR GUMMY WORMS SOUR PATCH KIDS BEVERAGES $2 .50COKE DIET COKE MELLOW YELLOW ORANGE FANTA SPRITE PINK LEMONADE BLUE POWERADE RED POWERADE WATER BODY ARMOUR FOOD $2 .50HOT DOG NACHOS JALEPENOS SMALL POPCORN LARGE POPCORN $.50 $1 .00$1 .50 ICE CREAM $2 .00CHOCO TACO KING CONE OREO BAR REESES SANDWICH ICE CREAM SANDWICH LICK-A-COLOR BIG STICK RAINBOW POPSICLE MINIONS POPSICLE SPONGEBOB POPSICLEWATERCRAFT CANOE KAYAK ROW BOAT PADDLEBOAT PADDLEBOARD DOUBLE KAYAK $1 5/hr $2 0/h r 17 Park & Recreation Commission Item May 24, 2022 Item 2022 Summer Programs Preview Item No:H.2 Agenda Section REPORTS Prepared By Priya Tandon, Recreation Coordinator SUGGESTED ACTION SUMMARY The following is a list of upcoming preschool, youth, and family programs offered this summer by the Chanhassen Parks & Recreation Department. More information on individual programs can be found on the City's website or in the 2022 Spring/Summer Chanhassen Connection publication. Preschool Programs (Ages 3-6) Summer Discovery Playground Program (14 sessions) Small Fry Sports (Ages 3-4) T-ball (4 sessions) Flag Football/Golf (2 sessions) Psychedelic Sports Sampler Camp Lil' Star Sports (Ages 5-6) T-ball (4 sessions) Tae Kwon Do Tigers Music Together Lakeside Go Gymnastics Tiny's (Ages 18 mos.-3 years), (4 sessions) Go Gymnastics Mini's (Ages 3-5), (4 sessions) Princess & Ballet Time (3 sessions) Princess Party Camp Sparkles & Unicorns Dance Camp Jungle Safari Dance Camp Under the Sea Dance Camp Super Heroes Dance Camp 18 Youth Programs (Ages 7-16) Summer Discovery Playground Program (14 sessions) Lake Ann Adventure Camp (3 sessions) Beginner Archery Camp Youth Stand Up Paddleboard Outdoor Extravaganza Day Camp Minnesota Twins Baseball Clinic (2 sessions) Summer Fish Camp Advanced Fish Camp (2 sessions) Skyhawks Beginning Golf Camp Skyhawks Sand Volleyball Camp Skyhawks Tennis Camp Skyhawks Track & Field Camp TGA Golf Camp TGA Tennis Camp Bicycle Repair & Maintenance Camp (2 sessions) Jazz & Hip Hop Contemporary & Jazz Dance Pre-Pointe/Pointe Dance Tricks & Turns for Dance (2 sessions) Jazz & Flexibility Schools Out for Summer Dance Camp Sparkles & Unicorns Dance Camp Jungle Safari Dance Camp Under the Sea Dance Camp Super Heroes Dance Camp Go Gymnastics Littles (Ages 5-7), (4 sessions) Tae Kwon Do Junior Orientation 1 Tae Kwon Do Junior Orientation 2 Tae Kwon Do Junior Beginner Tae Kwon Do Junior Advanced Safe Kids 101 (2 sessions) Mother/Daughter Self Defense Babysitting 101 (2 sessions) Teen Volunteer Program Family/Intergenerational Programs Summer Concert Series, sponsored by Old National Bank 39th Annual 4th of July Celebration Park Passport Program BACKGROUND DISCUSSION If Commissioners have ideas for future programs, please identify them during our discussion. RECOMMENDATION 19 ATTACHMENTS 20